HomeMy WebLinkAboutInfrastructure Fund Annual Report for Fiscal Year 2016-17 � City of Huntington Beach
File #: 18-062 MEETING DATE: 6/18/2018
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subiect:
Approve the Infrastructure Fund Annual Report for Fiscal Year 2016-17
Statement of Issue:
The City Charter requires an annual review and performance audit of the Infrastructure Fund and a
report of the findings to the City Council. This review covers FY 2016-17.
Financial Impact:
Not applicable.
Recommended Action:
Approve the Infrastructure Fund Annual Report for FY 2016-17.
Alternative Action(s):
Instruct staff to make revisions and resubmit at a later date.
Analysis:
The Infrastructure Fund was established in 2002, by City Charter Section 617(c), which states, "the
City Council shall by ordinance establish a Citizens Infrastructure Advisory Board (CIAB) to conduct
an annual review and performance audit of the Infrastructure Fund and report its findings to the City
Council."
The single substantial revenue source to the fund is General Fund excess fund balance per the
Financial Policy adopted in FY 2006-07 and revised in FY 2009-10. The policy states the General
Fund unassigned fund balance will be allocated 50% to the Economic Uncertainties Reserve, 25% to
the Infrastructure Fund and 25% to the Capital Improvement Reserve. There was a General Fund
transfer of$500,000 to the Infrastructure Fund in FY 2016-17. Other revenue included interest and a
reimbursement from the County related to the Harbour Dredging Project. Expenditures for the year
totaled $2,751,000. The fund balance at the end of the year was $4,859,562.
Per the City Charter, the Infrastructure Fund is designated for the sole purpose of infrastructure
expenditures. "Infrastructure" is defined in the Charter as "long-lived capital assets that normally are
City of Huntington Beach Page 1 of 2 Printed on 6/13/2018
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File #: 18-062 MEETING DATE: 6/18/2018
stationary in nature and normally can be preserved for significantly greater number of years. They
include storm drains, storm water pump stations, alleys, streets, highways, curbs and gutters,
sidewalks, bridges, street trees, landscaped medians, parks, beach facilities, playgrounds, traffic
signals, streetlights, block walls along arterial highways, and all public buildings and public ways."
Infrastructure expenditures are defined as "direct costs related to infrastructure improvements or
maintenance, including construction, design, engineering, project management, inspection, contract
administration and property acquisition."
The annual Infrastructure Fund Report was approved at the May 24, 2018, meeting of the Citizens
Infrastructure Advisory Board by a vote of 5-0-2 (Hudson and Schlosser absent).
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Infrastructure Fund Annual Report FY 2016/17
City of Huntington Beach Page 2 of 2 Printed on 6/13/2018
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Infrastructure Fund Annual Report
Fiscal Year 2016-2017
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SUBMITTED TO: Citizen's Infrastructure Advisory Board
SUBMITTED BY: Travis K. Hopkins, PE, Director of Public Works
DATE: May 24, 2018
SUBJECT: Approve Infrastructure Fund Annual Report - Revised
Statement of Issue: The City Charter requires an annual review and
performance audit of the Infrastructure Fund, and a report of the findings to the
City Council. This provides information pre-audit information on Fiscal Year
2016/17 and budget information on the current fiscal year.
Funding Source: Infrastructure Fund No. 314
Recommended Action: Motion to recommend to City Council approval of the
Infrastructure Fund Annual Report.
Alternative Action(s): Direct staff to modify the Annual Report.
Analysis: The Infrastructure Fund was established in 2002, by City Charter Section
617. Per Section 617 (a), the originally intended revenue source for the
Infrastructure Fund was a planned utility use tax on natural gas purchased to
generate electricity. However, this ballot measure failed. So, while the Charter
amendment created the fund, it was left with no source of revenue.
Other Charter requirements related to the fund are:
• Revenue placed in the Infrastructure Fund shall not supplant existing
infrastructure funding.
• General Fund expenditures for infrastructure improvements and
maintenance, subsequent to 2001 , shall not be reduced below 15% of
general fund revenues based on a five-year rolling average.
• The City Council shall by ordinance establish a Citizens Infrastructure
Advisory Board to conduct an annual review and performance audit of
the Infrastructure Fund and report its findings to the City Council prior to
adoption of the following fiscal-year budget.
The single substantial revenue source to the fund is General Fund excess fund
balance per the Financial Policy adopted in Fiscal Year 2006/07. The Policy was
39
revised beginning in Fiscal Year 2009/10 to allow for an Economic Uncertainties
Reserve commitment. Excerpts addressing the Infrastructure Fund for the
previous and current policies are shown in Attachment 1 .
Revenue - FY 2016/17
1 . There was a General Fund transfer of $500,000 to the Infrastructure Funds in FY
2016/17 to fund improvements in Central Park.
2. The fund was reimbursed $22,290 from the County for the Huntington Harbour
dredging project.
3. Interest and market adjustments are paid in proportion to the citywide
investments and fund balance. For 2016/17 this totaled $24,997.
Total Revenue for FY 2016/17 was $547,287.
Actual
Revenue Item
County Reimbursement $22 290
Interest and Market Adjustments $24 997
General Fund Transfer $500,000
Total Revenue $547,287
Expenditures - 16-17
Budgeted expenditures and expenditure adjustments for FY 2016/17
consisted of carry forward projects and carry over encumbrances from
2015/16 and new funds. Where applicable, project sheets from the FY 16/17
Capital Improvement Program (CIP) are included as Attachment 2. Total
expenditures for the year were $2,751 ,010.
1 . Central Park Improvements (business unit 31440002) - In July 2017, Council
approved a $500,000 General Fund transfer and appropriation to the
Infrastructure Fund to address needed improvements in Central Park. Of
this amount only $21 ,161 was spent before the end of the year.
Encumbrance carry forwards to FY 17/18 totaled $144,749 and CIP carry
to FY 17/18 totaled $334,090.
2. Worthy Park Phase I project (business unit 31445002) - The budget
included $451 ,096 in CIP carry over and $47,600 in carry forward
encumbrances. Total - $498,696. A total of $303,660 of this was spent
during the fiscal year. $147,262 in encumbrances were carried forward
into FY 17/18.
3. Main Promenade Parking Structure (business unit 31445003) - The 16/17
budget included $117,175 in CIP carry over and $174,340 encumbrance
carry forward. Total - $291,515. Of this amount $87,746 was spent on the
project and $203,769 was moved to FY 17/18 as a CIP carry over.
40
4. Infrastructure Engineering/Design (business unit 31485201) - The 16/17
budget included $509,180 in CIP carry over and $3,600 in encumbrance
carry forward. Total - $512,780. $375,589 was used to repave Main Street
from PCH to Adams and to repair the elevator at the Central Library.
$137,191 in encumbrances were carried forward to FY 17/18.
5. Senior Center (business unit 31487003) - The 16/17 budget began the
year with $1 ,023,298 in CIP carry over funds. Of these funds $65,951 was
spent to finish landscaping at the Center and $7,848 in encumbrances
were carried forward to FY 17/18. The remainder of the funds were
returned to reserves and will be reprogrammed for other projects.
6. Heil Pump Station (business unit 31488001) -The 16117 budget consisted of
$2,277,572 in CIP carry over funds. Staff successfully negotiated the
purchase of the necessary property for $1 ,068,586. Additional cost related
to the land purchase and the project totaled $24,850 for total
expenditures of $1 ,093,436. $1 ,130,966 in CIP carry over and carry over
encumbrances were moved to FY 17/18. The City received a Hazard
Mitigation Grant of $2,250,000 for construction of the station in 2015.
7. Bella Terra Pedestrian Crossing (business unit 31490001) - The Infrastructure
Fund is being used as a holding account for developer fees and
expenditures related to the proposed Bella Terra Pedestrian Crossing
Project. The FY 2016/17 budget includes $63,639 in encumbrance carry
over funds related to preliminary design and $200,000 in carry forward
funds designated for construction. However, to date the project has
failed to move forward due to the fact the Public Utilities Commission,
which oversees railroad crossings, is reluctant to allow an at-grade
pedestrian crossing.
8. Arterial Rehabilitation (business unit 31490003) - The 16/17 budget
included $1 ,200,000 in new funds for the annual Arterial Rehabilitation
project. $449,852 was spent during the fiscal year and $749,889 in
encumbrances were carried forward to FY 17/18.
9. Atlanta Avenue Widening (business unit 31490004) - The 16/17 budget
included $513,710 in CIP carry over, $140,000 in encumbrance carry
forward and $150,000 in transfers to cover legal costs for a total of
$803,710. During the fiscal year $106,445, was spent on litigation costs.
The ongoing negotiations for the purchase of the property necessitated
that the City pay space rent on the 8 trailers that will need to be moved in
order to continue with the project. These costs totaled $247,170 for total
expenditures of $353,615. $450,095 in encumbrance carry forwards and
CIP carry over were moved to FY 17/18.
A summary of budget and expenditure activity and an expenditure transaction
detail are included as Attachment 3 to this report. A revision has been made to
the summary page from the April 26, 2018.
Budgeted Revenue - FY 17-18
Beginning in FY 17/18, the $3.1 M in projects that had been budgeted in the
General Fund for the past several years were instead budgeted in the
41
Infrastructure Fund. Therefore, a $3,100,000 transfer from the General Fund to
the Infrastructure fund was originally budgeted for FY 17/18 along with a $10,000
reimbursement associated with an agreement with Beachmont Plaza for traffic
signal installation. Since budget development, the City has elected to change
fiscal years from the previous October to September format to the more
common July to June format. This results in a truncated nine-month fiscal year
for 17/18. Therefore, both the revenue and expenditure budgets were adjusted
accordingly. The revised General Fund transfer for FYI 7/18 is $2,300,000 for a
revised total of $2,310,000.
Budgeted Expenditures - 17/18
1 . Infrastructure Projects 17/18 (business unit 31440001) - As noted above,
beginning in FY 17/18, the $3.1 M in projects that had been budgeted in
the General Fund for the past several years were instead budgeted in the
Infrastructure Fund. However, this total was revised to $2,300,000 for the
revised fiscal year. The originally budgeted projects are shown below.
Staff is in the process of evaluating which projects to defer.
17-18
Project budget
Various Roof Replacements $180,000
Central Library HVAC Ductwork $320,000
Central Library Building Alarm Systems Upgrade $40,000
Police Lower Level Renovations $80,000
Fire Station 8-Heil Apparatus Bay Entry
Modification $125,000
Residential Overlay $260,000
Concrete Replacement $250,000
Alley Rehab $240,000
Central Park East - Improvements $127,000
Beach Nourishment Project $282,000
Sport Complex Turf Replacement $196,000
Arterial Rehab 17-18 $1,000,000
Total $3,100,000
2. Central Park Improvements (business unit 31440002) - $144,749 in carry
forward encumbrances and CIP carry over of $334,090. Total - $478,839.
3. Worthy Park Phase I project (business unit 31445002) - $147,262 in carry
forward encumbrances.
42
4. Main Promenade Parking Structure (business unit 31445003) - $203,769 in
CIP carry over.
5. Infrastructure Engineering/Design (business unit 31485201) - $133,526 in
carry forward encumbrances and $23,665 in CIP carry over. Total -
$137,191 .
6. Senior Center (business unit 31487003) -$7,848 in carry forward
encumbrances.
7. Heil Pump Station (business unit 31488001) - $1,1 18,263 in CIP carry over
and $12,703 in encumbrance carry forward. Total - $1 ,130,966. As noted
above, the City also received a Hazard Mitigation Grant of $2,250,000 for
construction of the station. These funds are budgeted in a separate grant
fund.
8. Bella Terra Pedestrian Crossing (business unit 31490001) - $263,639 in CIP
carry over. As noted above, this business unit is utilized as a holding
account for developer funds designated for construction of a pedestrian
railroad crossing at Bella Terra.
9. Arterial Rehabilitation (business unit 31490003) - $749,889 in carry forward
encumbrances.
10.Atlanta Avenue Widening (business unit 31490004) - $363,516 in CIP carry
over and $86,479 in encumbrance carry forward. Total - $450,095.
A summary of the FY 17-18 Infrastructure Fund expenditure budget is included as
Attachment 4.
Fund Balance
Fund Balance 10/1/16 $7,063,285
Revenue FY 16/17 $547,287
Expenditures FY 16/17 ($2,751 ,010)
Fund Balance 10/1/17 $4,859,562
Projected Revenue FY 17/18 $2,310,000
Budgeted Expenditure FY 17/18 ($5,869,496)
Projected Fund Balance 7/1/18 $1,300,066
Special Note - As noted earlier, the City is changing fiscal years from the current
October 1 to September 30 format to a July 1 to June 30 format. This will be
effective July 1, 2018. Next year's report will reflect a truncated fiscal year of
only nine months. Subsequently, the Citizens Infrastructure Advisory Board
meetings will occur approximately three months earlier in the year.
Attachments:
1 . Excerpts from Financial Policies adopted FY 2006/07 and 2009/10
2. Project Sheets
43
3. Infrastructure Fund (314) Summary of Budget and Expenditure Activity - FY
16/17 and Transaction Detail
4. Infrastructure Fund (314) Expenditure Budget Summary - FY 17/18
44
Attachment 1
Excerpts from Financial Policies adopted FY 2006/07 and
2009/10
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City of Huntington Beach
Financial Policies
Adopted FY 2006/07
FINANCIAL REPORTING AND ACCOUNTING STANDARDS
The City's accounting system will be maintained in accordance with generally accepted accounting
practices and the standards of the Government Accounting Standards Board and the Government Finance
Officers Association.
The annual financial report will be prepared within six months of the close of the previous fiscal year. The
City will use generally accepted accounting principles in preparing the annual financial statements and will
attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting
Program.
The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation
by the independent auditor that financial statements,are fairly presented.
The City will contract for an annual audit by.a qualified independent certified public accounting firm, The
independent audit firm will be selected through a competitive process at least once every five years. The
contract period will be for an initial period of three years, with two one-year options.
BUDGETING
The budget will be prepared consistent with the standards developed by the Government Finance Officers
Association and California Society of Municipal Finance Officers. In addition, a summary version will be
provided to the public in a user-friendly format.
The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or
greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to
maintain balance.
On-going revenues will support on-going expenditures. Revenues from one-time or limited duration
sources will not be used to balance the annual operating budget.
Support function appropriations will be placed in the department in which they are managed.
{
GENERAL FUND BALANCE
The General Fund reserve (designation) will be a minimum of seven percent of the General Fund budget.
In addition, a second tier reserve will consist of the net accumulation of amounts that were in excess of the
seven percent reserve (designation) and remained in the General Fund after application of the financial
policy that immediately follows. This second tier reserve will be used to balance budget fluctuations.
Allocation of the audited General Fund balance in excess of the above reserves (designations) may be as
follows:
25 percent for capital projects (transferred to the Capital Improvement Reserve)
25 percent for I nf rastructu re J transferred to the Infrastructure Fund)
50 percent to increase the 2 tier reserve
Y
All supplemental appropriations from the General Fund minimum reserve that cannot otherwise be funded f
during the current fiscal year operating budget must meet one of the three following criteria:
It is an unanticipated emergency.
p
It is required to implement a Memoranda of Understanding (MOU) or a mandate.
It is a new expense that is offset by related revenues.
46
City of Huntington Beach2009
at
Financial Policies ��,
Adopted Budget — FY 2009/10
FINANCIAL REPORTING AND ACCOUNTING STANDARDS
❑ The City's accounting system will be maintained in accordance with generally accepted
accounting practices and the standards of the Government Accounting Standards Board
(GASB)and the Government Finance Officers Association (GFOA).
❑ The annual financial report will be prepared within six months of the close of the previous
fiscal year. The City will use generally accepted accounting principles in preparing the
annual financial statements and will attempt to qualify for the Government Finance Officers
Association's Excellence in Financial Reporting Program.
;
❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered
without reservation by the independent auditor that financial statements are fairly presented.
❑ The City will contract for an annual audit by a qualified independent certified public
accounting firm. The independent audit firm will be selected through a competitive process
at least once every five years, The contract period will be for an initial period of three years,
with two one-year options.
S
BUDGETING
2
a The budget will be prepared consistent with the standards developed by the Government
Finance Officers Association and California Society of Municipal Finance Officers (CSMFO).
In addition, a summary version will be provided to the public in a user-friendly format.
❑ The City will maintain a balanced operating budget for all funds with estimated revenues
being equal to, or greater than, estimated expenditures, and with periodic City Council
reviews and necessary adjustments to maintain balance.
o On-going revenues will support on-going expenditures. Revenues from one-time or limited
duration sources will not be used to balance the annual operating budget.
❑ Support function appropriations will be placed in the department in which they are managed_
GENERAL FUND BALANCE
❑ There will be an established Economic Uncertainties Reserve commitment in the General
Fund. The goal is to have an Economic Uncertainties Reserve commitment equal to the
value of two months of the General Fund expenditure adopted budget amount.
❑ Once established, appropriations from the Economic Uncertainties Reserve commitment
can only be made by formal City Council action. Generally, appropriations and access to
these funds will be reserved for emergency situations. Examples of such emergencies
include, but are not limited to:
s An unplanned, major event such as a catastrophic disaster requiring expenditures over 1
5% of the General Fund adopted budget
■ Budgeted revenue taken by another government entity
A
} Drop in projected/actual revenue of more than 5% of the General Fund adopted Y
revenue budget
e
❑ Should the Economic Uncertainties Reserve commitment be used, and its level falls below
the minimum amount of two months of General Fund expenditures adopted budget, the
goals is to replenish the fund within three fiscal years.
350 a
47
E
City of Huntington Beach ;. L909 2009 K.
r t
Financial Policies r. "
Adopted Budget - FY 2009/10
❑ Allocation of the audited General Fund unassigned fund balance will be done as follows if,
and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months
of General Fund expenditures):
■ 50%to Economic Uncertainties Reserve commitment
25%for Infrastructure Fund
i 25°/a.to Capital Improvement Reserve(CIR)commitment
❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund
balance will be divided as follows:
■ 25%for Infrastructure Fund
25%to Capital Improvement Reserve (CI R)commitment
■ 50%to Equipment Replacement commitment
❑ Any unanticipated and unrestricted revenues received during the fiscal year will be added to
the fund balance of the General Fund.
FUND 13ALANCE CLASSIFICATION
❑ The City's fund balance is made up of the following components;
Nonspendable fund balance typically includes Inventories, prepaid items, and other
items that, by definition cannot be appropriated.
i The restricted fund balance category includes amounts that can be spent only for the
specific purposes stipulated by constitution, external resource providers, or through
enabling legislation.
'a
•
The committed fund balance classification includes amounts that can be used only for
the specific purposes determined by a formal action of the City Council. The City
Council has authority to establish, modify,or rescind a fund balance commitment.
■ Amounts in the assigned fund balance classification are intended to be used by the
City for specific purposes but do not meet the criteria to be classified as restricted or
committed. The City Administrator or designee has the authority to establish, modify,
or rescind a fund balance assignment.
1
■ Unassigned fund balance is the residual classification for the City's funds and includes
all spendable amounts not contained in the other classifications.
Y
❑ The City considers restricted or unrestricted amounts to have been spent when an 3
expenditure is incurred for purposes for which both restricted and unrestricted fund balance
is available_
❑ The City's committed, assigned, or unassigned amounts are considered to have been spent t
when an expenditure is incurred for purposes for which amounts in any of those unrestricted
fund balance classifications could be used.
APPROPRIATION AUTHORITY x
e
❑ The City Council is the appropriation authority for the City Budget. As required by state law,
appropriations expire at the end of each fiscal year. k
x
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351
S
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i
Attachment 2
Project Sheets
49
CITY OF HUNTINGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION
Continuing Project
PROJECT TITLE: Worthy Park PROJECT DESCRIPTION: Demolition of the closed 10,000 square foot racquetball building and
Reconfiguration-Phase I reconfiguration of the park to include additional recreational amenities and a
` public restroom.
PROJECT NEED: Reconfiguration of the park is needed due to the Huntington Beach Union High
FUNDING DEPARTMENT: School`Sitdct reconfiguring a portion of its property that was once part of the
Community Services park, Demolition of the closed racquetball faclity is also needed
DEPT. PROJECT MGR: SOURCE DOCUMENT: Not applicable.
Dave Dominguez
STRATEGIC PLAN GOAL: Improve the Cit 's infrastructure and Enhance Quality of Life.
Approved Expended/Enc. Requested
SCHEDULE: PROJECT COSTS Prior FY 14/15 FY 15/16 FY 16117
Design Complete: FY 2014/15 Design/Environmental $ 157,500 $ 156,000
Construction Complete: FY 2015/16 Construction $ 1,150,000
Project Management $ 100,000
Supplementafs $ 50,000
Continuing $ 1,500
PROJECT LOCATION Other
TOTAL $ 157,500 $ 156,000 $ 1,301,500
FUNDING SOURCES Prior FY 14/15 FY 15116 FY 16/17
_..:..__......._ d.,.�.... __ --_._._.._..a.._...._.._ PA & D(Park Fees) $ 157,500 $ 156,000
i PA & D(Quimby Fees) $ 1,300,000
:r TOTAL $ 157,500 1,300,000
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,457,500
:..::;.-...._ Additional annual cost: None
FUND 209
i
i COMMENTS ON GRANTS I OTHER FUNDS:
-t PROJECT TYPE: New Construction
CATEGORY: Parks & Beaches
Parks& Beaches.xlsx Worthy Park
50
CITY OF,HUNTINGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project
PROJECT TITLE: Main Promenade Parking PROJECT DESCRIPTION: With a total of 830 spaces, the Main Promenade Parking Structure(MPPS) is
Structure Renovation the;largest parking structure serving the Downtown. Additional improvements to
inelude'remodel of the restrooms, interior painting, replacing control gates,
bollards,as well as addtional security cameras.
PROJECT NEED: With over 625,000 autos parking in the MPPS annually, continual renovation
FUNDING DEPARTMENT: activities are necessary in order to improve public safety and inviting public
Community Services experience.
DEPT. PROJECT MGR: SOURCE DOCUMENT Walker Parking Consultant Study, completed 2015.
Dottie Hughes
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: _ PROJECT COSTS Prior FY 16117 FY 17118 FY 18119 FY 19120
Design Complete: FY 2016/17 Design/Environmental
Construction Complete: FY2016/17 Construction , 1,500,000 $ 300,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 1,500,000 $ 300,000
a; FUNDING SOURCES Prior FY 16117 FY 17118 FY 18/19 FY 19120
General Fund(100) $ 300,000
r .
Infr Fund 314 $ 1 500,000
d_
TOTAL $ 1,500,000 $ 300,000
MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,800,000
� 4' him., Additional annual cost:
An unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
_ Y P
i o r included in Community t Srvs Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS!OTHER FUNDS:
facilities.xlsx CS Main Promenade
51
CITY OF HUNTINGTON'BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project
PROJECT TITLE: Heil Pump Station PROJECT DESCRIPTION: Construct Heil Pump Station at new location
Relocation
PROJECT NEED: The old pump station is in need of replacement due to age and lack of sufficient
FUNDING DEPARTMENT: capacity.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT City-wide Urban Runoff Management Plan (2005)
Jim Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16/17 FY 17118 FY 18/19
Design Complete: FY 2014/15 Design/Environmental $ 344,300
Construction Complete: FY 2016/17 Construction $ 1,334,000 $ 2,550,000
Project Management
Supplementals
Right of Way $ 1,000,000
PROJECT LOCATION Other
(( TOTAL $ 2,678,300 $ 2,550,000
FUNDING SOURCES Prior FY 15l16 FY 16117 FY 17118 FY 18119
i Infr Fund(314) $ 2,678,300
i Haz Mit(1222) $ 2,550,000
i I{4`l I I 4 r 7
TOTAL $ 2,678,300 $ 2,550,OOa
N
A C MAINTEN N E COST IMPACT: T TAL P 5 22 O ROJECT COST: 8 300
Additional annual cost: None
PROJECT TYPE: New Construction
iei
.4
i... CATEGORY: Drainage
1.4 i:
COMMENTS ON GRANTS/OTHER FUNDS:
drainage.xlsx Heil PS
52
PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Arterials identified for FY 16/17 include Heil Ave. (Edwards to Springdale),
Atlanta Ave. (Delaware to Beach), and Indianapolis Ave. (Beach to Magnolia)
PROJECT NEED: Required to meet the goals of the Pavement Management Plan
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 2016 Pavement Management Plan
Jim Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 16117 FY 17/18 FY 18119 FY 19120 FY 20/21
Design Complete: FY 2016/17 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
Construction Complete: FY 2016/17 Construction $ 3,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000
Project Management $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
R/W
PROJECT LOCATION Other $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000
TOTAL $ 4,400,Q00 $ 3,400,000 $ 3,406,000 $ 3,400,000 $ 3,400,000
FUNDING SOURCES FY 16117 FY 17118 FY 18119 FY 19120 FY 20/21
General Fund(100) $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000
Measure M(213) $ 2,000,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000
`~ "*I A". Prop 42(219) $ 200,000
1 ....:..__.._ .:..._
InfrFund(314) $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000
TOTAL $ 4,400,000 $ 3,400,000 $ 3,400,00011 $ 3,400,000 $ 3,400,000
j ` �y :i ! aoaynUs Av MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 18,000,000
"-.; tlanYaAv,r
.. Additional annual cost:
F...
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
r included in Public Works Operating Budget.
CATEGORY: Streets
COMMENTS ON GRANTS /OTHER FUNDS:
Additional $1,200,000 needed to bring PCI to 80
within 7 years.
streets &transportation.xlsx PWE Arterial Rehabilitation53
I
CITY OF HUNTINGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project)
PROJECT TITLE: Atlanta Avenue Widening PROJECT DESCRIPTION: Project will widen the south side of Atlanta Avenue from Huntington Street to
Delaware Street.
PROJECT NEED: This project is required to meet the goals of the General Plan`
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: General Plan Circulation Element; Master Plan of Arterial Highways
Jo Claudio
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 15116 FY 16117 FY 17118 FY 18/19
Design Complete: FY 2014/15 Design/Environmentat $ 396,000
Construction Complete: FY 2015/16 Construction $ 1,600,000 $ 1,200,000
Project Management
Supplementals
Right of Way $ 4,759,364
PROJECT LOCATION Other
Continuing
TOTAL $ 6,755 364 S 1,200,000
MI.rrrr �'y({'i' 5 ' FUNDING SOURCES Prior FY 15/16 FY 16/17 FY 17/18 FY 18119
a 9� !, Measure M(213) $ 600,000
L �a Prop p 42(219) $ 1,450,000
Infr Fund(314) $ 1,600,000
ffi1y � �.: T J K yr; Traffic Impact Fee (206) $ 896,000
o ;, � cm I ri. - OCTA (873) $ 2,209,364 $ 1,200,000
ri' kF� b' � I tr�s} Jf i TOTAL $ 6,755,364 $ 1.200.000
i t w MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 7,955,364
Additional annual cost: None
PROJECT TYPE: New Construction
ON E5CATEGORY: Streets
COMMENTS ON GRANTS I OTHER FUNDS:
streets&transportation.xlsx Atlanta Widening54
PROJECT TITLE: Various Roof Replacements PROJECT DESCRIPTION: Replace the existing roofs of various City buildings. Locations proposed for FY
17/18 are Heil Fire Station and Beach Maintenance Yard.' .
PROJECT NEED: As identified in the 15/16 Facilities Condition Assessment. Existing roofing is in
FUNDING DEPARTMENT: poor condition and beyond economical repair.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment
Jerry Thompson, General Services Manager
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17118 FY 18/19 FY 19/20 FY 20121 FY 21122
Design Complete: N/A Design/Environmental
Construction Complete: FY 2017/18 Construction $ 180,000 $ 185,000 S 65,000 $ 105,000
Project Management
Supplementals
R1W
PROJECT LOCATION Other
TOTAL $ 180,000 $ 185,000 $ 65,000 $ 105,000
FUNDING SOURCES FY 17/18 FY 18119 FY 19120 FY 20121 FY 21/22
lnfr Fund(314) $ 180,000 $ 185,000 $ 65,000 $ 105,000
TOTAL $ 180.000 Is 1185.0001 $ 65,000 $ 105-000 11
Sr i.l.I �,, i1ttt,
i .
MAINTENANCE COST IMPACT: TOTAL P
ROJECT COST $ 535,000
Additional annual cost:
IijSry+'M��'-tz!3✓:� :i, S.H f.>i,r,l4 a:yS;r'`tlri,�i.. ,j�
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS l OTHER FUNDS:
facilities.xisx Various Roof Replacements
55
PROJECT TITLE: Central Library HVAC PROJECT DESCRIPTION: Evaluate, clean, reinsulate and replace as necessary the HVAC ductwork in the
Ductwork Central Library
PROJECT NEED: Excess moisture is damaging equipment
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment
Jerry Thompson, General Services Manager
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21122
Design Complete: N/A Design/Environmental
Construction Complete: FY 2017/18 Construction $ 320,000
Project Management
Supplementals
FUW
PROJECT LOCATION Other
TOTAL $ 320,000
FUNDING SOURCES FY 17118 FY 18/19 FY 19/20 FY 20/21 FY 21122
• i Infr Fund(314) $ 320,000
::::i: TOTAL $ 320,000
MAINTENANCE C IMPACT:
COST IM A T. TOTAL PROJECT COST: 320 000
_....,...._:;: . Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS 1 OTHER FUNDS:
facilities.xlsx Central Library HVAC56
PROJECT TITLE: Central Library Building PROJECT DESCRIPTION: Upgrade fire and intrusion alarm systems at Central Library.
Alarm Systems Upgrade
PROJECT NEED: As identified in the 15/16 Facilities Condition Assessment. Existing systems are
FUNDING DEPARTMENT: in poor condition and beyond economical repair. An upgrade is necessary for
Public Works safety and security.
DEPT. PROJECT MGR: SOURCE DOCUMENT: 15/16 Facilities Condition Assessment
Jerry Thompson, General Services Manager
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17118 FY 18/19 FY 19120 FY 20l21 FY21122
Design Complete: N/A Design/Environmental
Construction Complete: FY 2017/18 Construction S 40,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 40,000
FUNDING SOURCES FY 17/18 FY 18119 FY 19120 FY 20121 FY 21122
lnfr Fund(314) $ 40,000
rd
TOTAL $ 40,000
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 40,ODD
Additional annual cost: $10,000
Rough estimate for increased expense of PROJECT TYPE: Rehabilitation
monitoring/inspection of enhanced system,
I CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
facilities.xlsx Central Library Alarm Upgrade57
I�
CITY OF HUNTINGTON BEACH
CAPITAL IMPROVEMENT PROJECT INFORMATION(Continuing Project)
PROJECT TITLE: Police Lower Level PROJECT DESCRIPTION: Repair and refurbish the lower level of the Police;Department which includes
Renovations men's and women's locker rooms, plumbing electrical,HVAC and bathroom
facilities. New funding request will fund a Future Needs Assessment Study.
PROJECT iVEEDr The lower level,originally built in 1974, needs infrastructure upgrades due to
FUNDING DEPARTMENT: age. The lockers lack ventilation and are too small for police officers equipment.
Police The women's locker room needs to expanded aril refurbished.
DEPT. PROJECT MGR: SOURCE DOCUMENT. N/A
Russell Reinhart
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
Approved Requested
SCHEDULE: PROJECT COSTS Prior FY 17118 FY 18119 FY 19/20 FY 20121
Design Complete: FY 2017/18 Design/Environmental $ 200,000 $ 80,000
Construction Complete: FY 2018/19 Construction
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 200,000 $ 80,000
FUNDING SOURCES Prior FY 17l18 FY 18119 FY 19l20 FY 20/21
General Fund(100) $ 200,000
YarkEown Ave lnfr Fund(314) $ 80,000
TOTAL lis 200,000 1 $ 80,00011
to
-.:........ ....� -_ .. MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 280,000
Mica Avg
Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Police Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS/ OTHER FUNDS:
facilities.xlsx PD Lower Level Renovations
58
PROJECT TITLE: Fire Station 8-Heil PROJECT DESCRIPTION: Reconfiguration of the entry to the apparatus bay at Fire Station 8-Heil and door
Apparatus Bay Entry replacement to provide proper access for the fire engine assigned to this station,
along with upgrade of the restrooms.
PROJECT NEED: The existing entrance to the apparatus bay is the original design and too low for
FUNDING DEPARTMENT: fire engines to enter without first modifying the apparatus by removing the
Fire mounted water deck gun. The restrooms also require renovation.
DEPT. PROJECT MGR: SOURCE DOCUMENT: NIA
Dave McBride, Fire Division Chief/Operations
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17/18 FY 18l19 FY 19120 FY 20121 FY 21122
Design Complete: FY 2017/18 Design/Environmental
Construction Complete: FY 2017118 Construction $ 125,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
Edinger Ave. I I TOTAL S 125,000
_ FUNDING SOURCESFY 17118 FY 18119 FY 19120 FY 20121 FY 21/22
J - lnfr Fund 314 125,000
St #8l
Heir„
E�e'rl Av�
•
TOTAL $ 125.00011
— 2E-
I_ -- MAINTENANCE COST IMPACT: TOTAL PROJECT COST: S
UJ 125,000
-, Additional annual cost:
Warne` ve. i Any unanticipated maintenance cost will be PROJECT TYPE: New Construction
included in Fire Operating Budget.
CATEGORY: Facilities
COMMENTS ON GRANTS/OTHER FUNDS:
facilities.xlsx Heil FS Apparatus Bay Door
59
MEMEW
I 'M
i,i ,l ME
PROJECT TITLE: Residential Overlay PROJECT DESCRIPTION: Rehabilitation of residential streets with asphalt overlay within Maintenance
Zone 1
PROJECT NEED: Extend the useful life and improve the appearance and function of residential
FUNDING DEPARTMENT: streets.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 2016 Pavement Management Plan
Todd Broussard
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17/18 FY 18119 FY 19120 FY 20121 FY 21122
Design Complete: FY 2017/18 Design/Environmental
Construction Complete: FY 2017/18 Construction $ 2,490,000 $ 2,230,000 $ 2.230,000 $ 2,230,000 $ 2,230,000
Project Management $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Supplementals $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
R/W
PROJECT LOCATION Other
TOTAL $ 2,540,000 $ 2.280,000 $ 2,280,000 $ 2,280,000 $ 2,280,000
FUNDING SOURCES FY 17118 FY 18119 FY 19/20 FY 20/21 FY 21122
Gas Tax(207) $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000
Sewer Service Fund(511) $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000
� Water Fund(506) $ 100,060 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Infr Fund(314) $ 260,000
t;i..'` " I ` TOTAL $ 2,540,000 $ 2,280 000 $ 2.280-000 $ 2,280,000 $ 2,280,000
isll �fsrytr;,r Si.w'r�,?;v;�. j
MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 111660,000
Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
u.`^ included in Public Works Operating Budget.
CATEGORY: Neighborhood
COMMENTS ON GRANTS i OTHER FUNDS:
neighborhood.xlsx Residential Overlay60
.:c
PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted and broken sections of concrete sidewalk, curb&
gutter, and curb ramps in various locations in support of the zone maintenance
program.
PROJECT NEED: Identified concrete areas need replacement in order to provide safe pedestrian
FUNDING DEPARTMENT: walkways and facilitate drainage.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: Public Works Service Management System database
Denny Bacon
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17118 FY 18119 FY 19120 FY 20121 FY 21/22
Design Complete: FY 2017/18 Design/Environmental
Construction Complete: FY 2017/18 Construction S 250,000 S 250,000 $ 250,000 $ 250,000 5 250,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 250,OOOJ $ 250,000 $ 250,000 $ 250,000 $ 250,000
SOURCESFUNDINGFY 17/18 FY 18/19 FY 19120 FY 20121 FY 21122
lnfr Fund(314) $ 250,000 $ 250,000 $ 250,000 $ 250,000 S 250,000
i
}7 '' ` TOTAL $ 250,000 LL 250,000 $ 250,000 $ 250,000 $ 250,004
Si, :•i
., : s MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,250,000
Additional annual cost:
'�i�trVr.'I,.ik•�tfJ l.:i_i.iv'S�:-.r{�F11,?i�.,.�i�Yu,eil�jt�E�kT'i: :�4
'j`:;'�,j.'iy�F^ .;le,_ ,,.-�•"%gj ,h.,r{,7„.,r„'�`�,; Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
s`;" Na"L`' "- ` included in Public Works Operating Budget.
CATEGORY: Neighborhood
COMMENTS ON GRANTS/OTHER FUNDS:
neigh borhood.xlsx Concrete Replacement
61
PROJECT TITLE: Alley Rehabilitation PROJECT DESCRIPTION: This project will analyze the condition of the City's alleys to determine
prioritization. Funding will reconstruct up to 2 alleys to be determined.
PROJECT NEED: The City's alleys are in need of rehabilitation.
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
James Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17/18 FY 18119 FY 19/20 FY 20/21 FY 21/22
Design Complete: FY 2017/18 Design/Environmental $ 40,000
Construction Complete: FY 2017/18 Construction $ 180,000
Project Management $ 10,000
Supplementals $ 10,000
R/W
PROJECT LOCATION Other
TOTAL 1 $ 240,000
FUNDING SOURCES FY 17/18 FY 18/19 FY 19120 FY 20/21 FY 21/22
lnfr Fund(394) $ 240,000
t
i !•!vi tt 1 _ .�
TOTAL $ 240,000
bp
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 240,000
Additional annual costa None
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Neighborhood
COMMENTS ON GRANTS I OTHER FUNDS:
neighborhood.xlsx Alley Rehabilitation
62
^i°.�e,�s E�• t a r � � t
PROJECT TITLE: Central Park East- PROJECT DESCRIPTION: Upgrade irrigation system to improve turf and tree conditions. Remove declining
Improvements and dead trees within Central Park East and plant replacement trees in future
years.
PROJECT NEED: Improve irrigation capabilities and minimize water waste within Central Park
FUNDING DEPARTMENT: East. Improve aesthetic, safety and function of Central Park East.
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: N/A
Denny Bacon, Maintenance Operations
Manager ISTRATEGIC PLAN GOAL: Enhance and maintain infrastructure.
SCHEDULE: PROJECT COSTS FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21122
Design Complete: On-going/Varies Design/Environmental
Construction Complete: FY 2019/20 Construction $ 127,000 $ 200,000 $ 200,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 127,000 $ 200,00qj $ 200,000
' ' I•-•: r .{-. ;' I h:,. "i jiFUNDING SOURCES FY 17/18 FY 18/19 FY 19120 FY 20/21 FY 21122
=77
==" _ Infr Fund(314) $ 127,000 $ 200,000 $ 200,000
=i.....
.....
4 :i I'•'` ""`' Yr .;�; TOTAL $ 127,000 $ 200,000 $ 200,000
`' ''"`<'• MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 527,000
_ Additional annual cost.
1 Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
Operating
included in Public Works O et.
_.€•,�„i�`i,.• ._.�s: •r.. ..... E:•.1-rr . . ,I P g Budget.
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS I OTHER FUNDS:
parks& beaches.xlsx Central Park East-irrigation63
PROJECT TITLE: Beach Nourishment Project PROJECT DESCRIPTION: The City is a participating agency in the OC Beach Erosion Control project for
beach sand replenishment. On 10/17/16 City Council approved an agreement
with the County of Orange to participate in the project and authorized $39,700 to
fund the city's share of the design portion of the project.
PROJECT NEED: Over the years, flood control projects,jetties and harbor development have
FUNDING DEPARTMENT: inhibited the littoral drift currents that distribute sand along the coast,thereby
Public Works requiring periodic replenishment. The last project was in 2008.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Agreement for Design of Periodic Nourishment of the OC Beach Erosion Control
Scott Smith Project-Stage 13 approved by City Council 10/17/16
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17118 FY 18119 FY 19120 FY 20121 FY 21122
Design Complete: FY 2017/18 Design/Environmental
Construction Complete: FY 2017/18 Construction $ 282,000
Project Management
Supplementals
RM/
PROJECT LOCATION Other
4 = . ..__ _ j.t?.................�..:_ TOTAL $ 282,000
FUNDING SOURCES FY 17118 FY 18119 FY 19/20 FY 20/21 FY 21122
j lnfrFund(394) $ 282,000
ti ;/. %,f
TOTAL $ 282,000
MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 282,000
Additional annual cost.
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS I OTHER FUNDS:
City Council action appropriated $39,700 during
FY 16/17 and committed additional$282,000 in
FY 17/18
parks &beaches.xlsx Beach Nourishment
64
rS i;a��l.���5cy5}d �,wl.t ��c'x,, '4 it a �7" �,k x +`� r*�+y<e �a€ �,1 n � ➢ r,�...�. ''u.',
e
-
'�'. .1� f }} 5�w � i t'i�.�i •.i d'..,. } .i5,. .i.D.,.t 'r 1..:,k lf�. �' ,h L.I .Re4 .n iz
�s,.; ,5, t � t t x . ,'"�,?...:»��. ..r a.. +fit r ar.,' _,�...a.,._�._ '�,d,�• F h••�•.t �t�'.'.r
'S;e ,> 'v .:S W...at �,°�=L-N':a.k.'d'' .<'�", a'# 'E'`C:•: F- .x .t �^i� � `. .;5�x i.-,, .},"'. `�.t �•. x� .' .;«
r,, .�v'x� a.• ��r �u,� xt ,zi�:s� X.?-.kX 's.:.�'Xc rkia .��. rLr�t t„ �:N :�`�F�. s x,.. 4YY�'d is: '� fi
.,Y':@.k� ra�?:. r�-n .�, �,v �.�7 xE�,� a���� �,.:s•ss� ,�`1 .�s� � zr;�3:s.r �.. • a��'`�;x a� "7;�. h .s�+ S' -a�;i Y :� „L
tu�.,.,,5l.. .•_.a�',�kz•, ,:�_ ..i.•r#�'3 i n,..,, n,.,;¢t.`.ar... .r ,_. .,..4. .t•x-....�....... „s �?�$' s "♦�: �(Yyj wn""'� ,!� i• :.1.�'.
PROJECT TITLE: Sports Complex-Turf PROJECT DESCRIPTION: There are four artificial turf fields at the Huntington Central Park Sports
Replacement Complex. Two of the four were installed in 2003, one in 2006 which was
replaced in FY 14-15, and one in 2007. The proposed project is a 3-year
phasing plan to replace the remaining three.
PROJECT NEED: The average life span of artificial turf fields over aggregate base is 8-10 years;
FUNDING DEPARTMENT: for turf fields over concrete this life span is cut in half. Each of the fields have
Community Services outlasted this lifespan as a result of dilgent maintenance and upkeep.
DEPT. PROJECT MGR: SOURCE DOCUMENT: Average attendance for these three fields totals 35,000 visits and$75,000
David Dominguez annually. General Plan-Goal RCS 4 and Objective RCS4.1
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17118 FY 18/19 FY 19120 FY 20121 FY 21122
Design Complete: FY 2017/18 Design/Environmental
Construction Complete: FY 2019/20 Construction $ 196,000 $ 191,000 $ 195,000
Project Management
Supplementals
R/W
PROJECT LOCATION Other
TOTAL $ 196,000 $ 191,000 $ 195,000
1 :i:__3.'.�".,i''.:.... ..�. .•It'd ,.' '.
^� a ..•--•' FY 17/18 FY 18119 FY 19120 FY 20121 FY 21/22
Infr Fund(314) $ 196,000 $ 191,000 $ 195,ODO
0`� i
- TOTAL $ 196,000 $ 191.000 1 $ 195,000
f, "''• �' �t�� MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 582,000
Additional annual cost:
Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Parks & Beaches
COMMENTS ON GRANTS/OTHER FUNDS:
parks & beaches.xlsx Sports Complex Turf65
PROJECT TITLE. Arterial Rehabilitation PROJECT DESCRIPTION. Arterials identified in FY 17/18 include Heil Avenue (Springdale to Bolsa Chica),
Indianapolis Avenue ( Newland to Beach), Slater Avenue(Goldenwest to
Gothard), Edinger Avenue (Edwards to Springdale), and Springdale Street
(Warner to Slater)
PROJECT NEED: .Required to meet the goals of the Pavement Management Plan
FUNDING DEPARTMENT:
Public Works
DEPT. PROJECT MGR: SOURCE DOCUMENT: 2016 Pavement Management Plan
James Wagner
STRATEGIC PLAN GOAL: Enhance and maintain infrastructure
SCHEDULE: PROJECT COSTS FY 17/18 FY 18/19 FY 19120 FY 20/21 FY 21122
Design Complete: FY 2017/18 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
Construction Complete: FLY Construction $ 4,625,734 $ 4,200,000 $ 4,200,000 $ 4,200,000 $ 4,200,000
Project Management $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
Supplementals $ 25,000 $ 25.000 $ 25,000 $ 25,000 $ 25,000
RIW
PROJECT LOCATION Other
TOTAL $ 4,725,734 $ 4,300,000 $ 4,300,000 $ 4,300,000 $ 4,300,000
FUNDING SOURCES FY 17/18 FY 18119 FY 19/20 FY 20121 FY 21122
Measure M(213) $ 2,600,000
�1� lnfr Fund 314 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000
RMRA (1247) $ 1,125,734 $ 3,300,000 $ 3,300,000 $ 3,300,000 $ 3,300,000
TOTAL $ 4,725,734 3 4,300,000 $ 4,300.000 $ 4,300,Don $ 4,300,000
..,,.....ss�i.
MAINTENANCE COST IMPACT:, , ,4,,� .;�• .sue. ...._ TOTAL PROJECT COST: 21$ ,925,734
i J
` ; 'tl' Additional annual cost'
-- •. - ( Any unanticipated maintenance cost will be PROJECT TYPE: Rehabilitation
included in Public Works Operating Budget.
CATEGORY: Streets
COMMENTS ON GRANTS/OTHER FUNDS:
streets &transportation.xlsx Arterial Rehabilitatio 66
Attachment 3
Infrastructure Fund (314) Summary of Budget and
Expenditure Activity and Transaction Detail - FY 16/17
67
Infrastructure Fund (314) Summary of Budget and Expenditure Activity - FY 16-17
Encumbrance CIP Carry
:Revised 16/17 Total Carry
Budget Actual Carry Over to Forward to Over to 17/18
Project Business]Unit 16/17 17/18
Central Park Improvements 31440002 $500,000 $21,161 $144,749 $334,090 $478,839
Worthy Park Phase 1 31445002 $498,696 $303,660 $147,262 $0 $147,262
Main Prom P.S. Improvements 31445003 $291,515 $87,746 0 $203,769 $203,769
Infrastructure Design/Const 31485201 $512,780 $375,589 $113,526 $23,665 $137,191
Senior Center 31487003 $1,023,298 $65,951 $7,848 $0 $7,848
Heil Pump Station ROW/Const 31488001 $2,277,572 $1,093,436 $12,703 $1,118,263 $1,130,966
Bella Terra Pedestrian Crossing 3149001 $263,639 $0 $0 $263,639 $263,639
Arterial Rehabilitation 31490003 $1,200,000 $449,852 $749,889 $0 $749,889
Atlanta Avenue Widening 31490004 $803,710 $353,615 $86,579 $363,516 $450,095
Totals $6,871,210 $2,751,010 $1,262,556 $2,306,942 $3,569,498
note -amounts have been rounded to the nearest dollar
F8
Account General Ledger Journal Batch
GL Date Number Amount Description Entry Remark
Explanation Date
CENTRAL PARK IMPROVMENTS(business unit 31440002)
9/1/2017 31440002.82800 3,960.00 Other Improvement PACE CC 1562 Park Bench Cate 9/1/2017
9/30/2017 31440002.82800 3,220.00 Other Improvement AP ACCRUAL NO VOID/RO PV 632866 11/1712017
9/30/2017 31440002.82800 13,980.56 Other Improvement FY16-17 Expense Accrual 1 2/1 8120 1 7
Total Central Park Improvements 21,160.56
WORTHY PARK PHASE I(business unit 31445002)
Staff Salary Charges 527.49
4/3/2017 31445002.83 4,875.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 4/3/2017
4/24/2017 31445002.83 1,125.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 4/2 412 0 1 7
5I9/2017 31445002.93 1,218.00 Park Improvements LEIGHTON&ASSOCIATES INC CC 1513 Worthy Park 5/9/2017
5/15/2017 31445002.83 5,059.82 Park Improvements SOUTHERN CALIFORNIA EDISON CC 1513 Worthy Park 5/15/2017
5/16/2017 31445002.83 11,500.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 5/1 6120 1 7
5/22/2017 31445002.83 539.83 Park Improvements ROMTEC INC additional amount 5/22/2017
5/22/2017 31445002.83 -3,522.85 Park Improvements ROMTEC INC CMA Contract Discount(8.312%) 5/22/2017
5/22/2017 31445002.83 4,547.05 Park Improvements ROMTEC INC Design Services SINI#361-30 5/22/2017
5/22/2017 31445002.83 3,896.25 Park Improvements ROMTEC INC Shipping&Handling 5/22/2017
5/22/2017 31445002.83 42,380,95 Park Improvements ROMTEC INC Worthy Park 5/22/2017
5/30/2017 31445002.83 484.77 Park Improvements LEIGHTON&ASSOCIATES INC CC 1513 Worthy Park 513012017
6/19/2017 31445002.83 8,625.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 6/19/2017
7/18/2017 31445002.83 3,750.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 7/18/2017
8/21/2017 31445002.83 3,625.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 8/21/2017
9/25/2017 31445002.83 5,500.00 Park Improvements DUDEK&ASSOCIATES INC CC 1513 Worthy PArk 9/25/2017
9/29/2017 31445002.83 1,900.00 Park Improvements Reclass Expenditures Concrete Base for Sign 11/9/2017
9/29/2017 31445002.83 3,000.00 Park Improvements Reclass Expenditures Worthy Park Monument Sign 11/9/2017
9/30/2017 31445002.83 194,629.03 Park Improvements AP ACCRUAL NO VOID/RO PV 632984 11/17/2017
9/30/2017 31445002.83 8,750.00 Park Improvements AP ACCRUAL NO VOID/RO PV 636513 11/17/2017
9/30/2017 31445002.83 1,250.00 Park Improvements FY16-17 Expense Accrual 1 2/1 912 0 1 7
Total Worthy Park Phase I 303,660.34
MAIN PROMENADE
0 E PARKING(business unit 31445003)
Staff Salary Charges 2,327.62
10/1/2016 31445003.82800 -14,400.00 Other Improvement AP ACCRUAL NO VOID RO PV 591124 11/18/2016
69
Account General Ledger Journal Batch
GL Date Number Amount Description Entry Remark Date
Explanation
SENIOR CENTER LANDSCAPE(business 31487003)
10/1/2016 31487003.82200 -1,024A4 Buildings Improvement AP ACCRUAL NO VOID RO PV 591073 11/18/2016
10/10/2016 31487003.82200 945.00 Buildings Improvement US RIGGING CC1473 10/10/2016
10/10/2016 31487003.82200 79.44 Buildings Improvement US RIGGING Freight 10/10/2016
11/1/2016 31487003.82200 58.65 Buildings Improvement US RIGGING SUPPLY CD 1473 Freight 11/1/2016
12/5/2016 31487003.82200 3,193.00 Buildings Improvement NUVIS Goldenwest Slopes Landscape 12/5/2016
12/5/2016 31487003.82200 420.00 Buildings Improvement NUVIS Goldenwest Slopes Landscape 12/5/2016
12/5/2016 31487003.82200 7,753.50 Buildings Improvement NUVIS Goldenwest Slopes Landscape 12/5/2016
12/5/2016 31487003.82200 6,908,64 Buildings Improvement PROSCAPE LANDSCAPE CC 1473 Senior Center 12/5/2016
12/20/2D16 31487003.82200 10,882.25 Buildings Improvement NUVIS Goldenwest Slopes Landscape 12/20/2016
12/20/2016 31487003.82200 2,943.50 Buildings Improvement NUVIS Goldenwest Slopes Landscape 12/20/2016
3/20/2017 31487003.82200 32,929.00 Buildings Improvement DLR GROUP CC 1473 Senior Center 3/20/2017
8/1/2017 31487003,82200 862.75 Buildings Improvement NUVIS Goldenwest Slopes Landscape 8/1/2017
Total Senior Center Landscape 65,951.29
HEIL PUMP STATION(business 31488001)
Staff Salary Charges 21,739.40
12/13/2016 31488001.82500 3.917.98 Drainage Improvement AECOM CC 1293 Heil Storm Water 12/13/2016
12/13/2016 31488001.82500 680.00 Drainage Improvement AECOM CC 1293 Heil-Pump Station 12/13/2016
3/27/2017 31488001.82500 582.02 Drainage Improvement AECOM TECHNICAL SERVICES INC CC 1293 Heil Storm Water 3/27/2017
3/27/2017 31488001.82500 240.58 Drainage Improvement AECOM TECHNICAL SERVICES INC Change Order 3/27/2017
4/3/2017 31488001.82500 -7,726.90 Drainage Improvement Infrastructure fund Error 4/3/2017
71l0/2017 31488001.82500 1,068,585.50 Drainage Improvement COMMONWEALTH LAND TITLE CO 16381 Gothard-Land Purchase 7/10/2017
8/1/2017 31488001.82500 595.00 Drainage Improvement AECOM TECHNICAL SERVICES INC Change Order 8/1/2017
9/26/2017 31488001.82500 42.50 Drainage Improvement AECOM TECHNICAL SERVICES INC Change Order 9/26/2017
9/30/2017 31488001.82500 4,780.00 Drainage Improvement AP ACCRUAL NO VOID/RO PV 633772 11/17/2017
Total Heil Pump Station 1,093,436.08 24,850,58
ARTERIAL REHAB(31490003)
11/23/2016 31490003.82300 550.00 Streets Improvement COMMONWEALTH LAND TITLE CO CC 1527 Arterial Rehab 11/23/2016
11/23/2016 31490003.82300 128.30 Streets Improvement HB DIGITAL ARTS&BLUEPRINT IN CC 1516 Edinger/Warner 1 1/2 312 01 6
12/2/2016 31490003.82300 76.69 Streets Improvement HB DIGITAL&HOME RUN MEDIA GR CC 1516 Edinger/Warner 12/2/2016
70
Account General Ledger Journal Batch
GL Date Number Amount Description Entry Remark Date
Explanation
7/18/2017 31490004.82700 680.00 Traffic Improvement EVOLUTION LANDSCAPING&PLUMB[ Landscape Maintenance 7/18/2017
7/24/2017 31490004.82700 826.91 Traffic Improvement SURF CITY BEACH COTTAGES Change Order#1 7/24/2017
8/21/2017 31490004.82700 19,277.00 Traffic Improvement SURF CITY BEACH COTTAGES Change Order#1 8/21/2017
9/12/2017 31490004.82700 680.00 Traffic Improvement EVOLUTION LANDSCAPING&PLUMBI Landscape Maintenance 9/12/2017
9/22/2017 31490004.82700 20,051.20 Traffic Improvement SURF CITY BEACH COTTAGES Change Order#1 9/22/2017
9/30/2017 31490004.82700 880.99 Traffic Improvement AP ACCRUAL NO VOID/RO PV 633109 11/17/2017
Total Atlanta Avenue Widening 353,615.41
Total Expenditures 2,751,009.94
71
Attachment 4
Infrastructure Fund (314) Expenditure Budget Summary —
FY 17/18
72
Infrastructure Fund 17/18 Budget
Object Account Budget
31440001-Infrastructure Projects 17-18
82000 - Improvements 2,300,000.00
Business Unit Total 2,300,000.00
31440002-Infrastructure Central Park
82800- Other Improvement 478,839.04
Business Unit Total 478,839.04
31445002-Worthy Park Phase 1
Salaries
82900 - Park Improvements 147,262.43
Business Unit Total 147,262.43
31445003-Main Prom P.S.Improvements
82800 - Other Improvement 203,769.00
Business Unit Total 203,769.00
31485201-Infrastructure Engineer Desian
82000 - Improvements 23,665.00
82200- Buildings Improvement 45,855.00
82300- Streets Improvement 67,671.00
Business Unit Total 137,191.00
31487003-Senior Center
82500- Drainage Improvement 7,847.50
Business Unit Total 7,847.50
31488001-Neil Puma Station
82500 - Drainage Improvement 1,130,965.67
Business Unit Total 1,130,965.67
31490001-Bella Terra Pedestrian Crossin
82000 - Improvements 263,638.00
Business Unit Total 263,638.00
31490003-Arterial Rehabilitation 16-17
82300 - Streets Improvement 749,889.09
Business Unit Total 749,889.09
31490004-Atlanta Avenue Widening
69380- Prof Svcs - Litigation Cost 43,554.90
Operating 43,554.90
82700-Traffic Improvement 406,539.69
Business Unit Total 450,094.59
5,869,496.32
73