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Home My WebLink AboutSupplemental Communication - City Council Study Session #1 -7/13/2018 HUNTINGTON BEACH POLICE FACILITY MODERNIZHTION PROJECT July 16, 2018 C� POLICE BUILDING BACKGROUND • Built in 1972/73 • Move in 1974 with 239 employees (over 430 current employees and volunteers use the building) • Building was built for " 1995 and beyond" (50 year life span) • Originally no female officers - currently 96 sworn and non -sworn. • Women's locker room was added: constructed out of closet/bathroom space • Only two sinks/counters • Only two showers • Can't be used at the same time due to flooding ,�sszxv--/ 1 7/13/2018 POLICE BUILDING BHCHGROUND (CONY.) • 2008 PD completed a Public Safety Facility Improvements plan • Identified following items as critical • Expand and renew Men's Locker Room and Exercise/Cardio Center • Provide a new Women's Locker Room • Expand and enhance the PD's South Parking Lot (Thanks O) • New Communication Center • Began current planning in 2016 • Worked extensively with Public Works • Created committee of PD employees and PW supervisor • weekly meetings • Toured 5 local police agencies • Chino, Montclair, Glendale, Westminster and Hawthorne 1 POLICE BUILDING BACKGROUND (CONT.) • Building was originally designed to have a fourth floor • Would have added 17,000 square feet With personnel growth we have pushed other areas into already used space • Filing cabinets and storage cabinets in most hallways • All utilities at near original status • No major infrastructure remodel/replacement since inception • Original furniture and fixtures • Poor Ventilation = moisture problems/Ventilation problems/Internal air quality issues • We have run out of; • Locker space for both men and women • Female Locker Room and Accommodations are inadequate • Work space (91 1 Communication Center is not up to industry standard) • Storage space • Equipment/Evidence/Records/Admin. storage i7 7/13/2018 PRESENT AND FUTURE • Initial goal was to renovate men's/women's locker room • 2 to 5 million dollar estimate (locker room renovation only) • With professional evaluation came discovery • Original plumbing is decaying and beyond life -expectancy • Electrical System is over capacity • HVAC antiquated and inadequate • ADA accessibility needs upgrading REPORT K. I COMMUNICATIONS -' 0 r1 WRITING WATCH COMMANDERbi ARMOQtY SERGEANT ROOM ® L J .. . MEN'S LOCKER ROOM a TRAINING EXERCISE/WEIGHT OFFICE TRAINING ROOM =: /�� PRESENT AND FUTURE (CONT.) • Numerous repair and maintenance issues • Police building is used 2 to 3 times more than typical government building due to 7 day, 24 hour operation • Records, Jail, Dispatch, Officers, etc... • Weekly service calls to plumber during peak season • Failure to drain • Failure to flush • Backed up sewage • Poor ventilation (sporadic climate) • Communications had to purchase air purifiers due to dust coming out of vents • 14 floor fans in Men's locker room to achieve minimal climate control • Almost every desk space has fan/heater or both ,,..r, • Communication's servers in danger due to overheating and lack of cooling , month old vent Q� 3 7/13/2018 RISING PROBLEMS • Over the past 5 years, more significant problems have manifested. • Men's Locker Room ceiling collapsed on 3 separate occasions • Dispatch evacuation (diesel fumes from generators) • Jail evacuation due to sewage flood (2016) • Toilet fell off wall while in use • Electrical panel overload • Not designed for concurrent use; • Computers • Portable radios • Body worn cameras • Microwave ovens IN I 0 CURRENTLY • Current female locker room on 2nd floor • Constructed out of existing bathroom and closet • Inefficient travel path and away from hub of activity • As we added space for civilian uniformed female employees - everything changed Not enough square footage with current design New design pushed out walls and repurposed space i s ` Twc sinks n womcr.'s :cckcr room n..o showers '� 4 7/13/2018 CURRENTLY (CONT.) • Upgrade men's/women's locker room (not enough lockers) • Condition of both is poor • Original estimate ($2 to 5 million) did not anticipate the depth of the problems discovered Plumbing/Moisture issues/Ventilation • New design improves proximity to work area • Important to create proper flow to workspace • PD is beyond max -capacity • Filing cabinets in hallways • Cardboard box hallway storage throughout building • Management Partners identified building condition to be for employees (Recommendation #9) HEAVILY USED AND OVERCROWDED • No ventilation inside lockers • Poor circulation • Dust and debris thrown out of vents and onto exterior items • Damp conditions force employees to store sweat soaked items outside locker to dry for next shift • Improved conditions for health of employees 0 t 0 7/13/2018 WESTBERGWHITE ARCHITECTURE • Hired to do evaluation of existing building (2017) • Recommended modernization versus starting from scratch (roughly half the cost) • Major infrastructure repairs needed • Behind the walls improvements are almost $8 million • Recommending phasing (1 and 2) • Preparing to take the PD into year 2068. • More employees (higher ratio women to men anticipated) • More equipment • Bring building up to code (HVAC/plumbing/ADA, etc.) 0 7/13/2018 EXISTING LOWER LEVEL PROBLEM AREAS LOADING .. Low RESTR M+,+` - LOCKERS BREAK REPORT OOMMUNW.ATIONS ROOM WRITING a ` r MECHANICAL - "'" 7 ROOM t r�rt, WATCH COMMANDE E LiARMORY SERGEANT ROOM , y SWAT R' ` r % ' ARMORY .+`_' BREIFIN a .: s •' ROOM pry MEN'S LOCKER ROOM TRAINNG r • ..p, _ _ t L. ROOM REST TRAINING EXERCISErWEIGHT LR -ROOMS OFFICE TRAINING ROOM 00 7/13/2018 S131 bUbALK MUM & blffl LOWER LEVEL FOCUS AREA 1: LOCKER ROOMS AND EXERCISE ROOM • LOCKER RCK,M', • MRCISE AND TRAINING ROOM -RESTROOMS JLJLJJ *** 3D LAYOUT DIAGRAM 0 7/13/2018 COMMUNICATIONS 2Nv FLOOR (TRAFFIC & LAB) C011PLN UB �.. ... - ,-. OMOFFIM - �.e__: • TRa1GFK OKX of ce I 1Oii 111 W7FPV1flt aaur w LATEmoom aRa o w , aw 1[jCCNidREIKE E ROdI E�t.E4 run ' ry K wousm Ge:.' SAS] nrK( wYd 31".V Y OOIM m 01'BM iM�wIBA00M MaMY4v [aM.w r nw 9F n, a wl9i Nr x!NI8 � 7/13/2018 CRIME LAB sR . 0 ono � �F OPTIONS • New building • Per WestburgWhite approximately $55 million • Strategic location • Proximity to City Hall and other needs Proximity to EOC • Modernization of Current Building • Architects have estimated costs of modernization • Costs are currently projected to total $23.5 million • Status quo • Still need major plumbing/HVAC renovation • Continued deterioration is likely to occur 0 10 7/13/2018 FINANCING Description Amount Estimated Projected Cost $23.5M Public Safety DIF Fund $1.5M Police Facility Set Aside $2.OM Total Financing Need $19.5M Annual debt service on $20M @ 3.25%, 30-year term = $1,053,000 Potential Sources of Revenue: General Fund FY 2020/2021 Debt Service Payment Reductions, HBPFA 2011 Series A 1. Library Expansion $440,000 2. Main -Pier Parking Structure $610,000 NEXT STEPS • Prepare RFP for Professional Services • Architectural & Engineering • Project Management • Complete Design Phase • Receive Current Project Cost Estimate (perform value engineering as needed) • Prepare Construction Documents and Obtain Building Permits • Bid and Award Construction Contract • Secure Financing • Construction Phase 0 0 11 7/13/2018 QUESTIONS 11 12