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HomeMy WebLinkAbout2018 Strategic Objectives - Strategic Plan PiPPROVED 7-0 City of Huntington Beach File #: 18-582 MEETING DATE: 1/22/2019 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Subject: Approve the December 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to the City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the December 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety City of Huntington Beach Page 1 of 2 Printed on 1/16/2019 71 powered by C_egistarT' File #: 18-582 MEETING DATE: 1/22/2019 - Enhance and maintain city service delivery Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to the City Council on a monthly basis. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - December 2018 Update. 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Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Subject: Approve the November 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the November 2018 Strategic Objectives Update as contained in Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 12/12/2018 736 powered by Leaistar" File #: 18-501 MEETING DATE: 12/17/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council monthly. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives -November 2018 Update City of Huntington Beach Page 2 of 2 Printed on 12/12/2018 737 powered by Leoistar'" CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018- January 1, 2019) JULY 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS -1 DONE ON REVISED TARGET X X 1 By June 1, 2018 2 By September 1, 2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Senneta Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. The new "contact us'' page was implemented on 6112/2018 and the My HB app replaced Pipeline on July 17. The new My HB App and website interface was presented to CC at the August 20 meeting. A 735 THREE-YEAR GOAL: _ WHEN ENHANCE AND WHO MAINTAIN INFRASTRUCTURE WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1,2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. The City is currently procuring a Project Program Management firm. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018/19 Proposed Budget Capital Improvement Plan (GIP) was presented to the City Council, including park improvement projects to be financed next year, 3. By June 1,2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. X The Park Playground Equipment replacement list was approved by City Council at the November 19 City Council Meeting, January 2019 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System, X Report was completed in November. CIO and PW Director will make recommendations to the City Manager by 12/30/2018. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action, X Public Works is updating the Facility needs assessment and will discuss with City Departments During the FY 2019/20 Capital Improvement Program Budget Process 739 6. PW and IS staff met to finalize By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X a list of high priority facilities in October. PW will coordinate a meeting with staff from various _ departments to identify needs. C 740 THREE -YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL Si/STAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1 . By August 6, 2018 . Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property. X Presented at 517118 Study Session. The Finance Commission met on 7/25/18 and presented their recommendations at the City Council Study Session on 8/6118. A Request for Council Action will be presented on December 17, 2018, with revenue enhancing measures pursuant to City Council direction. 2, By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee, X Under consideration as part of the franchise renewal negotiation. 3 By November 15, Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are finalizing the format and methodology far this review and will utilize starting in January 2019 as part of the Fiscal Year 2019/20 Budget development process for the fiscal year starting July 1, 2019 2018 By January 31, 2019 4 By January 1,2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. X A Request for Council Action was completed at the October 15, 2018, City Council meeting to perform the year-end adjustment to the Fund to maintain the Fund's current status of 50% and ensure no erosion. 5. By January 1,2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X Stakeholder meetings were conducted in July and August and RT property owner outreach currently underway. Study Session target January 2019, 741 THREE -YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1,2018 and December 1,2018 Police Chief Provide an update to the City Council on the implementation of Management Partners recommendations, X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on September 4, 2018. 2. By July 1,2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session. 3. By September 1, Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Date revision. 2018 December 15, 2018 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X REP was created and the vendor/system was selected, The data export required by the vendor was completed 8130118. The implementation work has been completed, 5, By September 1, 2018 Police Chief and CIO Complete the REP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X REP was completed and posted on October 15. Vendor selection to be completed in 2019, 142 6. A comprehensive plan to By September 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X address homelessness in Huntington Beach was presented to the City Council in March 2018. Community outreach meetings are taking place alongside working with the Council Subcommittee on Committee on Homelessness, the County of Homelessness Orange, the ACC-OC and other Central Service Planning Area cities regarding our Plan, as well as potential and future partnerships to better address this complex issue 7. NextLevel provided a proposal By January 1, 2019 Fire Chief and 010 Conduct a needs assessment of the Fire Departments Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X for performing a technology needs assessment for the Fire Department in September. IS and Fire staff will discuss a plan of action at the December IS/Fire monthly meeting on 12/20. 8. By July 1, 2018. Fire Chief and Assistant City Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Currently under review. January 31,2019 Manager THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS CONE ON TARGET REVISED 1 By July 1,2018 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X Final memo and presentation was sent to CC on Tuesday, August 21, 2018. August 15, 2018 2. By December 31, 2018 Library Services Director (lead), CFO and CIO L Implement a system to enable library cardholders to pay fees and fines online. X The Library's Horizon Integrated Library system was upgraded on December 5. The eCommerce module was part of this upgrade, The Social Media AR 508 was signed off and approved in October. 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities. X Will review the plan with the City Manager by 12/20 or will be further considered in light of the FY 201 9/20 proposed budget and the discussions regarding the City's membership in PCTA. 744 4441611&---.6 7 -6 File #: 18-497 SUBMITTED TO: SUBMITTED BY: PREPARED BY: City of Huntington Beach MEETING DATE: 11/19/2018 REQUEST FOR CITY COUNCIL ACTION Honorable Mayor and City Council Members Fred A. Wilson, City Manager Antonia Graham, Assistant to the City Manager Subject: Approve the October 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, and were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the October 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 11/15/2018 powered by Leaistarm^ File #: 18-497 MEETING DATE: 11/19/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council monthly. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives-October 2018 Update City of Huntington Beach Page 2 of 2 Printed on 11/15/2018 powered by Legistar'' CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018 - January 1, 2019) JULY 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1,2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new "contact us" page was implemented on 6/12/2018 and the My HB app replaced Pipeline on July 17. The new My HB App and website interface was presented to CC at the August 20 meeting. 2 By September 1, 2018 City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Sem eta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X A THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1,2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations far improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16,2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. A final financing plan will be presented in January 2019. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018119 Proposed Budget Capital Improvement Plan (CIP) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1, 2048 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. X The Park Playground Equipment and Surfacing recommendations will be submitted for City Council approval at the November 19 meeting. January 2019 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X First draft of the Public Works needs assessment is ready for review. CIO and PW Director will review to finalize the study and will make recommendations to the City Manager in November. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X Public Works is updating the Facility needs assessment and will discuss with City Departments During the FY 2019/20 Capital Improvement Program Budget Process 6. PW and IS staff met to finalize By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X a list of high priority facilities in October. PW will coordinate a meeting with staff from various departments to identify needs. THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1 By August 6, 2018 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and safe of surplus property. X Presented at 5/7/18 Study Session. The Finance Commission met on 7/25118 and presented their recommendations at the City Council Study Session on 8/6/18. A Request for Council Action will be presented on December 17, 2018, with revenue enhancing measures pursuant to City Council direction. 2. By August 1,2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under consideration as part of the franchise renewal negotiation. 3. By November 15, Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are finalizing the format and methodology for this review and will utilize starting in January 2019 as part of the Fiscal Year 2019/20 Budget development process for the fiscal year starting July 1,2019. 2018. By January 31, 2019 4, By January 1,2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. X A Request for Council Action is scheduled for the October 15, 2018 City Council meeting to perform the year-end adjustments to the Fund to ensure there is no further erosion of the Fund's funded status. 5. Stakeholder meetings were By January 1,2019 Community Bring to the City Council for action the implementation of the X conducted in July and August Development Director Research and Technology Section of the Zoning Code. and RI property owner outreach currently underway. Draft technical analysis to be submitted late September. First administrative draft ordinance to be submitted end of October. PC SS target November 13th. THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1,2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners recommendations. X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on September 4, 2018, 2. By July 1, 2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session. 3. By 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Date revision. December 15, 2018 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X RFP was created and the vendor/system was selected. The data export required by the vendor was completed 8/30/18. The implementation work has been completed. 5. By September 1, 2018 Police Chief and CIO Complete the REP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X RFP was completed and posted on October 15. Vendor selection to be completed in 2019 6. A comprehensive plan to By September 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X address homelessness in Huntington Beach will be presented to the City Council by the end of the year. Development, working with the ad hoc Council Community outreach meetings are taking place alongside working with the Council Committee on Subcommittee on Homelessness Homelessness, the County of Orange, the ACC-OC and other Central Service Planning Area cities regarding our Plan, as well as potential and future partnerships to better address this complex issue 7 NextLevel provided a proposal By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager, X for performing a technology needs assessment for the Fire Department in September. IS and Fire staff will discuss a plan of action at the November IS/Fire monthly meeting. 8. By July 1, 2018 January 31, 2019 Fire Chief and Assistant City Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Currently under review. Manager THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1 By July 1, 2018 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X Final memo and presentation was sent to CC on Tuesday, August 21, 2018. August 15, 2018 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online, X Ecommerce module of Library's Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available. 3. By November 1, 2018 PIO (lead), 010, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X The Social Media AR 508 was signed off and approved in October. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities, X IS working with the broadband committee to evaluate different options. APPivV-61) 7-0 City of Huntington Beach File #: 18-397 MEETING DATE: 10/15/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Subject: Approve the September 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the September 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 10/10/2018 316 powered by Legistar'4 File #: 18-397 MEETING DATE: 10/15/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Strategic Planning Session. The status is reported to the City Council on a monthly basis. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - September 2018 Update City of Huntington Beach Page 2 of 2 Printed on 1 0/1 0/201 8 317 powered by Legistar"' CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018- January 1, 2019) JULY 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET 1. By June 1, 2018 Chief Information Officer (lead), City Attorney and Councilnnember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new "contact us n page was implemented on 6/12/2018 and the My HB app replaced Pipeline on July 17. Information Services will present to Council at the August 20 meeting. Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X 2 By September 1, 2018 City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Semeta A 318 THREE-YEAR GOAL: I-- WHEN ENHANCE AND MAINTAIN INFRASTRUCTURE WHO I WHAT STATUS COMMENTS DONE ON TARGET REVISED i . By June 1,2018 Assistant City Manager (read), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. A final financing plan will be presented in January 2019. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018/19 Proposed Budget Capital Improvement Plan (C1P) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1, 2018 January 2019 — Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. X The CS Commission Subcommittee met on July 2n d , and August 21, and asked staff torrnore information, the Subcommittee again met on September 27th to make final recommendations to the full CommissiOn. It -is now anticipated that this item will come to the full Commission in November and the Council in December or January. Once the Council approves of the recommended priorities, this list will be used to allocate available C1P and/or park funding on a priority basis. 319 4. By October 1, 2018 Chief information Officer (CIO) and Public Works Di rector Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Project was kicked off the first week in September, staff from IS and PW meet regularly to perform a needs assessment and a comprehensive report along with recommendations will be presented to CIO and PW Director by 10/30. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X PW is inthe process of developing a plan with input from IS with high priority locations.. C 320 THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By August 6, 2018 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property X X Presented at 5/7/18 Study Session. Item was then referred to the Finance Commission for follow-up and recommendations. The Finance Commission met on 7/25/18 and will present their recommendations at the City Council Study Session on 8/6/18. A Request for Council Action will be presented to the City Council on October 15, 2018 with revenue enhancing measures pursuant to City Council direction. 2. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. Under consideration as part of the franchise renewal negotiation. . By-November-1-5 T 2018 By January 31, 2019 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are finalizing the format and Methodology for this review and will utilize starting in January 2019 as part of the Fiscal Year 2019/20 Budget development process for the fiscal year starting July 1, 2019 4. By January 1, 2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. X A Request for Council Action is scheduled for the October .15, 2018 City Council meeting to perform the year-end adjustments to the Fund to ensure there is no further erosion of the Fullers funded status. 321 5. Stakeholder meetings were By January 1,2019 Community Bring to the City Council for action the implementation of the X conducted in.-J.uly;and August Development Director Research and Technology Section of the Zoning Code. and RT prope rty f owner outreach currently underway. Draft technical analysis to be submitted late September. First administrative draft ordinance to be submitted=end of October. PC SS target November 131h. 322 THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1 On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners' recommendations, X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on September 4, 2018. 2. By July 1,2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7,2018, Study Session. 3 By September 1, Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Date revision. 2048 Noyember4,:201 .8 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web based reporting. X RFP.Was.created:and:the vendiousystem:was selected. The :dotq:ex.pOrt:Te -quir.ed.liq thei.vendOrWas.completed .,.....,... ._,.... .,, .. . 8/30I.18-.t90 6/6' Of the implementation work has been completed: 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X UP'. is readytp be posted: Staff 'developing p.project cnartei7,that.proVido.s•-g . preliminary cie.pneati9n:.of roles and respon s ibilities to identify all pcitentiatlboetS associated with thesirojedt. :323 6. A comprehensive Plan to By September 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X address homelessness in Huntington Beach will be presented to the City Council by the end of the year: Development, working with the ad hoc Council Community outreach meetings are taking place alongside working with the Council Committee on Subcommittee on Homelessness Hornelessness, the County of Ora,hge,-the ACC-OC and other Central Service Planning Area cities regarding our Plan, aswell,.as'potentiat and future _ ..... _ partnerships to better address this catriPlex issue 7. Staff met with the vendor By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X (NextLevel) to discuss the project scope on July 19, 2018. NextLevel provided a proposal for performing a technology needs assessment for the Fire Department in September. 8, By July 1, 2018 January 31, 2019 Fire Chief and Assistant City Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Currently under review. Manager 324 THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT I STATUS COMMENTS DONE ON TARGET REVISED 1 . By July 1,-201-8 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X Final memo and presentation was sent to CC on Tuesday, Algust 21, 2018. Ecommerce module of Library's Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available. August 15, 2018 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online, X 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X Drafting AR and on target for Nov. 1. 4, By January 1, 2019 . City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities, X IS working with the broadband committee to evaluate different Options. FT 325 City of Huntington Beach fiPPRO VED 7-0 File #: 18-330 MEETING DATE: 9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Subject: Approve the August 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and, through consensus by the City Council Members present, were compiled into a Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the August 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 9/12/2018 Page 34 powered by Legistar'4 File #: 18-330 MEETING DATE: 9/17/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council on a monthly basis. Environmental Status: Not Applicable Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - August 2018 Update City of Huntington Beach Page 2 of 2 Printed on 9112/2018 Page 35 powered by LestrTM CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018- January 1, 2019) AUGUST 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS ON REVISED TARSET 1. By June 1,2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new "contact us" page was implemented on June 12, 2018 and the My HB app replaced Pipeline on July 17, 2018. Information Services presented to City Council at the August 17, 2018 meeting. 2. By September 1, 2018 By October 1, 2018 City Attorney (lead), and Counciimembers Erik Peterson, Jill Hardy and Lyn Semeta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X Updated: 9/10/2018 5:07 PM Page 30 THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO I WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1,2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. A final financing plan will be presented in Fall 2018. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X . On May 21, 2018, the FY 2018119 Proposed Budget Capital Improvement Plan (CIP) was presented to the City Council, including park improvement projects to be financed next year. 3. By-June-1-,201-8 August 1, 2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. x The CS Commission Subcommittee met on July 2, 2018. They will forward a recommendation to the full Commission at the September meeting. Once the Commission approves of the recommended priorities, this list will be used to allocate available CIP and/or park funding on a priority basis. 4. By October 1, 2018 Chief Information Officer (C10) and Public Works Director Perform an assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Staff worked with NextLevel Technology to build a proposal to perform an assessment of Public Works technologies. Processing professional services contract to start the assessment in September. Updated: 9/10/2018 5:07 PM Page 37 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager X Staff from PW and IS are working on developing a list of facilities that require backup power supply. Updated: 9/10/2018 5:07 PM Page 38 THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO I WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By August 6, 201-8 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property, X Presented at 517118 Study Session. Item was then referred to the Finance Commission for follow-up and recommendations. The Finance Commission presented their recommendations to the City Council on 8/6118. Finance will follow-up with additional details in October 2018. By November 1, 2018 2. By August 1,2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under consideration as part of the franchise renewal negotiation. 3. By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are working on format and methodology for this review and are currently on target for November 15, 2018. 4. By January 1,2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. X This item will be considered in conjunction with the Fiscal Year 2017/18 Year End Closeout process and financial statement audit. 5. By January 1,2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X Stakeholder meetings were conducted through July and August. Draft technical analysis to be submitted late August. First administrative draft ordinance to be submitted in September/October. Updated: 9/10/2018 5:07 PM Page 39 _ THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED I , On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners recommendations. X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on May 7, 2018. 2. By July 1, 2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session . 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Currently under review. 4. By-SeptemberA 7 2048 November 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X RFP was created and the vendor/system was selected. 50% of the implementation work has been completed. 5. By September 1. 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X Staff putting final touches on the RFP document. 6. By December 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Committee on Homelessness Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X A comprehensive plan to address homelessness in Huntington Beach will be presented to the City Council in October/November. Community outreach meetings are taking place alongside working with the Council Subcommittee on Homelessness. Updated: 9/10/2018 5:07 PM Page 40 7. Staff met with the vendor By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X (NextLevel) to discuss the project scope on July 19, 2018 Nextlevel will provide a proposal for performing a technology needs assessment for the Fire Department by September 15, 2018, 8, By July 1, 201& January 31, 2019 Fire Chief and Assistant City Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Currently under review. Manager Updated: 9/10/2018 5:07 PM Page 41 THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By July 1, .204-8 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X Final memo and presentation was reviewed by August 15, 201E and sent to CC on Tuesday, August 21, 2018. August 1, 2018 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online, X Ecommerce module of Library's Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X Draft AR 508 under review. It will be finalized and posted by September 45, 2018. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities, X IS working with the broadband committee to evaluate different options. Updated: 9/10/2018 5:07 PM Page 42 File #: 18-212 City of Huntington Beach MEETING DATE: 8/6/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Subject: Approve the July 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the July 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is ongoing and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three- Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure - Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 8/1/2018 powers:V:4 Leoistar File #: 18-212 MEETING DATE: 8/6/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. The status is reported to Council monthly. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives - July 2018 Update City of Huntington Beach Page 2 of 2 Printed on 8/1/2018 powereli Leoistar CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018 - January 1, 2019) JULY 2018 CITY COUNCIL UPDATE THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE WHEN WHO WHAT STATUS COMMENTS CONE ON RE VISED TARGET 1 By June 1, 2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new "contact us" page was implemented on 6/12/2018 and the My HB app replaced Pipeline on July 17. Information Services will present to Council at the August 20 meeting, 2 By September 1, 2018 City Attorney (lead), and Councilmennbers Erik Peterson, Jill Hardy and Lyn Senneta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances, X 1 05 THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE WHEN WHO WHAT STATUS COMMENTS DONE ON T A RGET REVISED 1. By June 1,2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. X The Police, Public Works, and Finance Departments made a presentation to the City Council on July 16, 2018 regarding the PD Headquarters proposed modernization, estimated costs and potential financing options. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018119 Proposed Budget Capital Improvement Plan (CIP) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1,2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. X The CS Commission Subcommittee met in July 2. They will forward a recommendation to the full Commission at the September meeting. Once the Commission approves of the recommended priorities, this list will be used to allocate available CIP and/or park funding on a priority basis. August 1,2018 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Staff worked with the NextLevel Technology to build a proposal to perform an assessment of Public Works technologies. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 106 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X item as part of facilities needs Public Works to address this assessment. I 07 THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By August 6, 2018 Assistant City Manager (lead), CFO, and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property, X Presented at 5/7/18 Study Session. Item was then referred to the Finance Commission for follow-up and recommendations. The Finance Commission met on 7125/18 and will present their recommendations at the City Council Study Session on 8/6/18. 2. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under consideration as part of the franchise renewal negotiation. 3 By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. X ACM and CFO are working on format and methodology for this review and are currently on target for November 15, 2018, 4. By January 1,2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. X This item will be considered in conjunction with the Fiscal Year 2017/18 Year End Closeout process and financial statement audit. 5. By January 1,2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X The work plan was introduced at the City Council's 07/16/18 Study Session. Stakeholder meetings have begun. 108 T THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHO WHEN WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners recommendations. X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on May 7, 2018. 2. By July 1,2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018, Study Session. 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X 4, By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X RFP was created and the vendor/system was selected. 50% of the implementation work has been completed. 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X Staff from Police, IS, and Finance are working on finalizing the RFP. 6. By September 1, 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Committee on Homelessness Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X A comprehensive plan to address homelessness in Huntington Beach will be presented to the City Council in September/October. Community outreach meetings are taking place alongside working with the Council Subcommittee on Homelessness. 109 7. By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. X Staff met to discuss the project scope on July 19, A proposal will be developed for performing a technology needs assessment for the Fire Department in August, 8. By July 1, 201a Fire Chief and Assistant City Manager Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X January 31, 2019 110 — THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN WHO WHAT STATUS COMMENTS DDNE ON TARGET REVISED 1. By July 1, 2018 ACM and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. X An update regarding the status of the project will be provided to the Sly Council via memo. Ecommerce module of Library's Horizon Integrated Library system is due in the fourth quarter of 2018. Module is part of an upgrade that will be scheduled when available. August 15, 2018 2. By December 31, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online. X 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. X Drafting AR and on target for Nov. 1. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities, X IS working with the broadband committee to evaluate different options. 111 4400rovzsa -,0 City of Huntington Beach 15 File #: 18-149 MEETING DATE: 7/2/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Antonia Graham, Assistant to the City Manager Sul:fect: Approve the June 2018 City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and through consensus by the City Council Members present, were compiled into a draft Strategic Objectives Grid. The Strategic Objectives were brought forth to City Council for approval on March 19, 2018. Financial Impact: Not applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately. Recommended Action: Approve the June 2018 Strategic Objectives Update as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives Update and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission State, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is on -going and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three-Year Goals and their Priority Strategic Objectives. The Three-Year Goals are organized into five categories as follows: - Improve quality of life - Enhance and maintain infrastructure Strengthen economic and financial sustainability - Enhance and maintain public safety - Enhance and maintain city service delivery City of Huntington Beach Page 1 of 2 Printed on 6/27/2018 15 powered by Leaistarr' 16 File #: 18-149 MEETING DATE: 7/2/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the matrix all gained consensus at the Strategic Planning Retreat. Additionally, the Strategic Objectives were brought forth to City Council on March 19, 2018, where they were approved in their entirety. The attached Strategic Objectives Matrix contains a status and comments column that are updated to reflect the most recent activity on each item that was identified at the Council Strategic Planning Session. Going forward the Council will receive the attached matrix monthly as progress is made on each item. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance quality of life Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives City of Huntington Beach Page 2 of 2 Printed on 6/27/2018 16 powered by Leaistar" 17 CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018 - January 1,2019) THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE STATUS WHEN WHO WHAT COMMENTS DONE ::: r) 1 Aka I REVISED 1. By June 1,2018 Chief Information Officer (lead), City Attorney and Councilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. X The new "contact us" page was implemented on 6/12/2018. 2. By September 1, 2018 . City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Semeta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. X A 17 18 THREE-YEAR GOAL: ENHANCE AND MAINTAIN INFRASTRUCTURE STATUS WHEN WHO I WHAT COMMENTS DONE ON TARGET REVISED 1. By June 1,2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action, X The Police, Public Works, and Finance Departments are completing and developing recommendations for City Council approval, including potential hiring options. Staff recommendations to be presented in August/September 2018. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. X On May 21, 2018, the FY 2018/19 Proposed Budget Capital Improvement Plan (C1P) was presented to the City Council, including park improvement projects to be financed next year. 3. By June 1, 2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration, x Staff is targeting the August or September Commission for this presentation. Once the Commission approves of the recommended priorities, this list will be used to allocate available CIP and/or park funding on a priority basis. August 1,2018 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. X Staff met with the vendors and received a proposal from NextLevel Technology to perform a technology assessment for Public Works. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. X 18 19 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. X Public Works Director and CIO will discuss details at the next 1S/PW quarterly meeting. THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTAINABILITY WHEN WHO WHAT STATUS COMMENTS DON - ON TARGET REVISED 1 . By July 1, 2018 Assistant City Manager (lead), CFO and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property. X Presented at 517/18 Study Session. Item has been referred to the Finance Commission for follow up and recommendations, Finance Commission to discuss at June monthly meeting and present to City Council thereafter. 2. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. X Under ofs the franchise rene consideration wala part negotiation. 3. By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget, X ACM and CFO are working on this and are on target for Nov. 15, 2018, 4, By January 1, 2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan, X . By January 1,2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. X Introduce work plan to City Council at 07/16/18 Study Session, Stakeholder meetings to begin mid-July. 19 THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners' recommendations. X The Police Chief made a presentation regarding the implementation of the study's recommendations to City Council on May 7, 2018. Options to enhance General Fund revenue in order to improve infrastructure, increase staffing (including police officers) and address rising labor costs were presented to the City Council at the May 7, 2018 Study Session on Budget Balancing Options. 2. By July 1,2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. X 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. X Staff from IS and Fire departments have been working to implement the new inspection reporting system. 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. X an rea for review. Draft RFP has been created d dy 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. X Staff from Police and IS departments have been working with a vendor to gather functional requirements and develop scope of work for the project. 20 21 6. By September 1, 2018 Assistant City Manager, Police Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. X A comprehensive plan to address homelessness in Chief and Deputy Director of Economic Development, working with the ad hoc Council Cornmittee on Huntington Beach will be presented to the City Council in September. Community outreach meetings are taking place alongside working with the Council Subcommittee on Homelessness Homelessness, 7. By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations far system integration to the City Manager. X 8. By July 1,2018 Fire Chief and Assistant City Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. X Manager 21 22 THREE-YEAR GOAL: ENHANCE AND MAINTAIN CITY SERVICE DELIVERY WHEN 1. By July 1, 2018 August 1, 2018 2. By September 1, 2018 3. By November 1, 2018 WHAT Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. Library Services Implement a system to enable library cardholders to pay fees and fines Director (lead), online. CFO and CIO PIO (lead), CIO, City Attorney and Assistant to the City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. WHO ACM and CIO STATUS COMMENTS DONE ON REVISED TARGET 1 X -7 Checking with system vendor X on Ecommerce module and timeline for possible implementation. X 4. By January 1, City Manager and Develop and present a plan to the City Council for action to improve X Members of the broadband 2019 CIO connectivity via broadband to downtown City facilities. committee are evaluating different options. 22 MEETING DATE: SUBMITTED TO: SUBMITTED BY: PREPARED BY: SUBJECT: Dept. ID AD-18-007 Page 1 of 2 Meeting Date: 3/19/2018 APPROVED (0-0-1 , ( Bk&WOOV- /1 -13261UT) CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION 3/19/2018 Honorable Mayor and City Council Members Fred A. Wilson, City Manager Antonia Graham, Assistant to the City Manager Approve City of Huntington Beach Strategic Plan Update Statement of Issue: The City Council held a Strategic Planning Retreat on February 13, 2018, in which the City Council developed 25 Strategic Objectives based on five (5) Strategic Plan Goals. The Strategic Objectives were reviewed in a public meeting and, through consensus by the City Council members present, were compiled into a draft Strategic Objectives grid. These Strategic Objectives are brought forward at this time for consideration by the City Council Financial Impact: Not Applicable. Individual Strategic Objectives which have a budgetary impact will be considered separately at a future date. Recommended Action: Approve the February 13, 2018, Strategic Objectives as contained within Attachment 1. Alternative Action(s): Amend or reject the Strategic Objectives and direct staff accordingly. Analysis: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, Three-Year Goals, and corresponding Priority Strategic Objectives. This process is on-going and is a critical component of maintaining the City in a fiscally sustainable manner. In fulfilling this process, the City Council met on February 13, 2018, to review and update the Three-Year Goals and their Priority Strategic Objectives The Strategic Planning Retreat is a noticed public meeting, and members of the public are in attendance. The Strategic Objectives Grid is an attachment to this item, The City Council's Mission Statement is as follows: "The City of Huntington Beach provides sustainable quality services to maintain and enhance our safe and vibrant community." The Three-Year Goals are organized into five categories as follows: • Improve quality of life • Enhance and maintain infrastructure • Strengthen economic and financial sustainability • Enhance and maintain public safety • Enhance and maintain city service delivery HR -1119- Item 20. Dept. ID AD-18-007 Page 2 of 2 Meeting Date: 3/19/2018 Each of these categories includes a list of Six-Month Strategic Objectives. The Strategic Objectives contained in the grid all gained consensus at the Strategic Planning Retreat. Staff is requesting City Council approval of the Six-Month Strategic Objectives at this regularly scheduled City Council meeting to provide additional transparency and authorization for Staff to proceed with these items. Going forward, Staff will provide an updated grid every month reflecting the status of each of the Strategic Objectives. Environmental Status: Not Applicable. Strategic Plan Goal: Improve quality of life Enhance and maintain infrastructure Strengthen economic and financial sustainability Enhance and maintain public safety Enhance and maintain City service delivery Attachment(s): 1. City of Huntington Beach Strategic Objectives Grid (February 13, 2018, through January 1, 2019) Item 20. -2 HB -1120- CITY OF HUNTINGTON BEACH STRATEGIC OBJECTIVES (February 13, 2018 - January 1, 2019) THREE-YEAR GOAL: IMPROVE QUALITY OF LIFE _ WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED ' By June 1 . 2018 Chief information Officer (lead), City Attorney and Counoilmember Jill Hardy Implement a website interface for the community to file nuisance complaints that is more visible and prominent to the public. 2. By September 1, 2018 City Attorney (lead), and Councilmembers Erik Peterson, Jill Hardy and Lyn Semeta Propose amendments to the City Council for action that strengthen the Neighborhood Nuisance Ordinances. .O Z 1-u31i A 17 - .OZ atoll THREE-YEAR GOAL: ENHANCE AND WHO MAINTAIN INFRASTRUCTURE WHEN WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By June 1, 2018 Assistant City Manager (lead), Police Chief and Public Works Director Complete a needs assessment and financing of Police Department Facilities and provide recommendations for improvement to the City Council for action. 2. By June 1,2018 Public Works Director and Community Services Director, working with the Central Park Committee and Community Services Commission Prioritize park maintenance needs and improvements and present to the City Council for consideration. 3. By June 1.2018 Community Services Director and Public Works Director, with input from the Community Services Commission Complete an assessment of park playground equipment and playground surfacing and recommend priorities to the City Council for consideration. 4. By October 1, 2018 Chief Information Officer (CIO) and Public Works Director Perform and assessment of all technology needs and current technology programs used to support infrastructure assets to prepare for development of a Comprehensive Asset Management System. 5. By December 15, 2018 Public Works Director and Assistant City Manager, with input from the Department Directors Assess City facility deficiencies and provide recommendations for improvement to the City Council for action. 6. By January 1, 2019 Public Works Director and CIO Perform a power and electricity needs assessment for City facilities and report results with recommendations to the City Manager. THREE-YEAR GOAL: STRENGTHEN ECONOMIC AND FINANCIAL SUSTA INABILITY WHEN WHO WHAT STATUS COMMENTS DONE ON TARGET REVISED 1. By July 1, 2018 Fre Chief and Assistant City Manager Conduct a City Council Study Session on optimizing staffing during peak and non-peak times. 2. By July 1, 2018 Assistant City Manager (lead), CFO and Deputy Director of Business Development Conduct a City Council Study Session on budget balancing options, including looking at current revenue sources, potential new revenue options and sale of surplus property. 3. By August 1, 2018 Public Works Director and CFO Recommend options for the commercial refuse franchise fee. 4. By November 15, 2018 Assistant City Manager and CFO Conduct a cost-benefit analysis of the City's programs and services and recommend to the City Council for action adjustments to assist with balancing the budget. 5. By January 1, 2019 HR Director and CFO Identify funding to enhance the funded status of the City's Workers Comp Plan. 6. By January 1, 2019 Community Development Director Bring to the City Council for action the implementation of the Research and Technology Section of the Zoning Code. g - •oz u-ili C ts.) 2 THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY WHEN WHO ] WHAT STATUS COMMENTS DONE ON TARGET RLViSED 1. On or before July 1, 2018 and December 1, 2018 Police Chief Provide an update to the City Council on the implementation of Management Partners' recommendations. 2. By July 1,2018 Police Chief and CFO Present to the City Council for consideration revenue opportunities to increase funding for police staffing. 3. By September 1, 2018 Fire Chief and CFO Present the findings of the Peak Load Staffing for Emergency Transport Services Pilot Program and make a recommendation, including financial impact, to the City Manager. 4. By September 1, 2018 Fire Chief and CIO Present to the City Council for consideration a third party Fire Safety Inspection Reporting System to assist the business community with web-based reporting. 5. By September 1, 2018 Police Chief and CIO Complete the RFP process and recommend a contract to the City Council for consideration for a new Computer Aided Dispatch System and a Records Management System. 6. By September 1. 2018 Assistant City Manager, Police Chief and Deputy Director of Economic Development, working with the ad hoc Council Committee on Homelessness Present to the City Council for consideration a Comprehensive Plan to Address Homelessness. 7. By January 1, 2019 Fire Chief and CIO Conduct a needs assessment of the Fire Department's Computer Aided Dispatch System and Records Management System and make recommendations for system integration to the City Manager. a"! THREE-YEAR GOAL: ENHANCE WHO AND MAINTAIN CITY SERVICE DELIVERY WHEN WHAT STATUS COMMENTS DONE ON TARGET REVISED 1 . By July1, 2018 CFO and CIO Provide to the City Council an update regarding the implementation of an Enterprise Land Management (ELM) system. 2. By September 1, 2018 Library Services Director (lead), CFO and CIO Implement a system to enable library cardholders to pay fees and fines online. 3. By November 1, 2018 PIO (lead), CIO, City Attorney and Assistant to the City Manager Create and present to the City Manager a citywide social media plan for promoting City services, events and operations. 4. By January 1, 2019 City Manager and CIO Develop and present a plan to the City Council for action to improve connectivity via broadband to downtown City facilities. L .0Z won MEETING DATE: SUBMITTED TO: SUBMITTED BY: PREPARED BY: SUBJECT: Dept. ID AD-18-001 Page 1 of 2 Meeting Date: 1/16/2018 /Ipmedilep 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION 1/16/2018 Honorable Mayor and City Council Members Fred A. Wilson, City Manager Antonia Graham, Assistant to the City Manager Receive and File the Notification of the City Council Strategic Planning Session to be held on February 13, 2018 Statement of Issue: In 2009, the City Council began an annual strategic planning process to develop consensus on a Mission Statement, three-year goals, and corresponding Strategic Objectives. The last Strategic Planning Session was held on January 26, 2017. Financial Impact: The total cost for the facilitation of the Strategic Planning Session is approximately $5,000 and is budgeted in the City Manager's Department. Recommended Action: Receive and file the Notification of the City Council's Strategic Planning Session scheduled for February 13, 2018. Alternative Action(s): Do not approve the notification and direct staff accordingly. Analysis: At the City Council's direction, an annual strategic planning process was undertaken to establish consensus on the City's core values and priority strategic objectives. This is an on-going process and is a critical component of maintaining the City's high quality services and long-term financial sustainability. Since 2009, the strategic planning session facilitator, Snider and Associates, leads the discussion and review of the City's strengths, weaknesses, opportunities and threats (i.e. SWOT analysis). This SWOT analysis provides a framework for the discussion of the City's priorities, goals and strategic objectives. Additionally, at the session, the Chief Financial Officer provides the Council with an overview of the City's finances — both short- term and long-term. The overview includes current financial priorities and budget challenges. By presenting the overview of the City's financial picture, the Council can then prioritize future goals and projects based on the most recent and evolving Federal, State and local financial legislation and information. At each session, the City Council updates the three-year goals and develops a new set of six-month Strategic Objectives for staff to implement. This process also reaffirms the City's Mission and Core Values. H B -47- Item 6. - 1 Dept. ID AD-18-001 Page 2 of 2 Meeting Date: 1/16/2018 In 2017, a Subcommittee of the City Council comprised of then Mayor Delgleize, former Mayor Pro-Tem Posey, and Council Member Hardy, reviewed the current strategic planning process and explored alternatives for enhancements. On October 30, 2017, the Subcommittee unanimously recommended continuing with the City's current strategic planning process and facilitator. The Strategic Plan is designed to serve as a framework for the City Council and staff in the challenging work of achieving what is important to the City Council and the community — within the resources available. The next Strategic Planning session is scheduled for Tuesday, February 13, 2018, from 8:00 am. to 2:00 p.m. The meeting is open to the public and will be publicly noticed. Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain Infrastructure Enhance and Maintain City Service Delivery Improve Quality of Life Attachment(s): None Item 6. HB -48-