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HomeMy WebLinkAboutAdopt Resolution No. 2016-75 amending the City's ClassificatDept. ID HR 16-026 Page 1 of 2 Meeting Date: 11/7/2016 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/7/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Michele Warren, Director of Human Resources SUBJECT: Adopt Resolution No. 2016-75 amending the City's Classification Plan by amending the title of Safety and Loss Prevention Analyst to Senior Risk Manaqement Analyst Statement of Issue: The City's Classification Plan requires an amendment to incorporate changes considered and approved by the Personnel Commission at their regularly scheduled meeting held September 21, 2016. Financial Impact: There is no fiscal impact as the action is a change to the title of the position only. Recommended Action: Adopt Resolution No. 2016-75, "A Resolution Of The City Council Of The City Of Huntington Beach Amending The City's Classification Plan By Amending The Title Of Safety And Loss Prevention Analyst To Senior Risk Management Analyst." Alternative Action(s): Reject amendment to the classification plan. In accordance with Personnel Rule 12-4, if an amendment to the City's Classification Plan is rejected by the City Council, the City Council is to refer such amendments or revisions back to the Personnel Commission with reasons for rejection and its recommendation thereon. Analysis: The Personnel Commission has considered and approved the following amendments to the City's Classification Plan: At the September 21, 2016, meeting, the Personnel Commission approved a change in title (and various other non -substantial changes/updates) to the class specification of Safety and Loss Prevention Analyst to Senior Risk Management Analyst. The proposed job title accurately identifies the work performed, is recognized in the industry, and aligns with other comparative job classifications in the City's classification plan. The action was a change in title only — there is no change to the compensation of the position. Environmental Status: N/A Item 7. - 1 i E B_ I- Dept. ID HR 16-026 Page 2 of 2 Meeting Date: 11/7/2016 Strategic Plan Goal: Enhance and Maintain City Service Delivery Attachment(s): 1. Resolution No. 2016-75, "A Resolution Of The City Council Of The City Of Huntington Beach Amending The City's Classification Plan By Amending The Title Of Safety And Loss Prevention Analyst To Senior Risk Management Analyst." Including Exhibit A - Job Class Specification for Senior Risk Management Analyst 2. Report to Personnel Commission dated 9/21/2016 3. Modified MEO Salary Table — Title Change Only HB -235- Item 7. - 2 ATTACHMENT #1 RESOLUTION NO. 2016-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY AMENDING THE TITLE OF SAFETY AND LOSS PREVENTION ANALYST TO SENIOR RISK MANAGEMENT ANALYST WHEREAS, the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing held on September 21, 2016; and The Commission voted to recommend to the City Council that the City's Classification Plan be amended to change the title of SAFETY AND LOSS PREVENTION ANALYST to SENIOR RISK MANAGEMENT ANALYST, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended to change the title of SAFETY AND LOSS PREVENTION ANALYST to SENIOR RISK MANAGEMENT ANALYST as set forth in Exhibit A which is attached hereto and incorporated by this reference. PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the 7th day of November, 2016. ayor REVIE D APPROVED: APPROVED FORM: Fred Viison, City Manager Michael Gates, City Attorney INI D AN AP OVED: lC-Ae (2e�jj Michele arren, Director of Human Resources 16-5502/146385/MV CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016 PERSONNEL COMMISSION APPROVAL: SEPTEMBER 21, 2016 COUNCIL APPROVAL: NOVEMBER 7, 2016 JOB CODE: EMPLOYMENT STATUS: UNIT REPRESENTATION: FLSA STATUS: 0673 REGULAR FULL-TIME MEO EXEMPT DUTIES SUMMARY Under general direction, performs advanced professional and technical risk analysis and provides program oversight and risk management expertise in the administration of safety and risk management programs. SUPERVISION RECEIVED Risk Manager SUPERVISION EXERCISED Technical and Clerical Classifications DISTINGUISHING CHARACTERISTICS The Senior Risk Management Analyst performs the most complex and difficult duties relating to the identification, assessment and management of risk exposures, including oversight of employee safety programs and regulatory compliance. EXAMPLES OF ESSENTIAL DUTIES • Plans, organizes, oversees and implements a variety of risk management program operations; assists in developing, scheduling and administering meetings, activities and events related to workers' compensation, employee safety and liability program functions; • Responds to inquires from the staff and the public regarding risk management programs and policies; • Applies risk management techniques and practices designed to effectively manage risk and minimize loss exposures; • Assists in the development and implementation of strategic goals, objectives, policies and priorities related to risk management, employee safety, and loss prevention; • Participates in a variety of safety and loss prevention activities with various departments; including providing input regarding safety committees and meetings; • Develops and maintains a resource center for safety training aids, films, videos and literature on a citywide basis; develops, implements and assists departments in safety education and safety programs. HB -237- Item 7. - 4 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION Be h TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016 • Administers the City's Department of Motor Vehicle Employer Pull Notice program and Department of Transportation (DOT) random drug testing; • Stays abreast of new trends and innovations in the field of employee safety programs; • Coordinates the implementation of and compliance with the City's Injury and Illness Prevention Program (IIPP); • Applies city, state and federal laws, rules and regulations pertaining to employee safety, workers' compensation, public liability and insurance and other applicable risk management laws and/or regulations; • Act as liaison with the City's third -party workers' compensation and liability program administrators; assists other risk management staff with claims handling, follow-up and investigations as needed; • Keeps current on federal and state legislation and effectively applies and interprets City policies and procedures related to risk management programs and practices; communicates program regulations and requirements to staff and the public; • Partners with management to provide assistance to mitigate potential for loss and establishes insurance requirements; • Monitors the workers' compensation program; • Assists with planning, organizing and implementing a variety of City-wide safety and loss control programs; • Performs professional and technical work to implement and monitor occupational safety and loss prevention programs; develop, monitor and oversee the implementation of loss control and cost containment strategies and programs; • Prepares a variety of reports regarding liability and workers' compensation program outcomes and results; creates regulatory and statistical reports of safety, liability, and property data; • Conducts surveys and performs statistical analysis related to areas of responsibility, performs special projects, as needed; • Prepares Requests for Council Action regarding the disposition, status, and settlement of workers' compensation and liability claims; makes oral and written presentations as needed; • Participates in emergency response and disaster recovery planning, documentation, exercises and communication; • Trains City staff regarding best practices related to a variety safety and loss prevention programs; • Provides responsive, quality customer service to City staff, the public, and outside agencies; • Operates a computer and uses applicable software and other related equipment to produce a variety of documents, correspondence and reports; • Drives on City business as necessary. • Works irregular hours including weekends and/or evenings. • Performs other related work as assigned. Item 7. - 5 HB -238, CITY OF HUNTINGTON BEACH CLASS SPECIFICATION &W� . TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016 The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Principles and practices of loss control and risk management program administration; - Applicable Federal, State, and local laws, regulations, codes, policies, and practices related to risk and insurance, employee safety, and workers' compensation; - OSHA and Cal -OSHA mandates and reporting requirements; - Research methods, complex quantitative and qualitative analysis; - English usage, spelling, grammar and punctuation; - Techniques of business letter writing and report preparation; - Principles and procedures of filing and accurate record keeping; - Methods and techniques of public relations and customer service. Ability to: - Read, interpret and correctly apply complex legislation, laws, regulations, and codes related to risk management administration; - Prepare reports and documents for litigated and non -litigated liability claims; negotiate effectively with claimants and their attorneys to reach tentative settlements; - Interview claimants and witnesses to obtain facts about the incidents; analyze and adjust claim reserves based on claim dispositions; - Establish and maintain appropriate professional risk management office procedures; - Read, interpret and apply laws, regulations and procedures applicable to employee safety in the workplace; interpret, explain and ensure compliance with City safety policies and procedures. - Perform detailed analysis and reviews; analyze complex risk management issues, evaluate solutions, and recommend or adopt/implement effective alternative actions; - Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues; - Multi -task, and continually assess and reorganize priorities to meet work deadlines; - Report to work as scheduled; provide regular and predictable attendance; - Communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. - Work with minimum supervision and exercise independent judgment and initiative; - Work independently and as a team member; - Research, compile, and prepare a variety of reports; - Maintain confidential records and reports; implement and maintain filing systems; - Operate and use modern office equipment, including a computer and various software packages; HB -239- Item 7. - 6 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: SENIOR RISK MANAGEMENT ANALYST DATE: SEPTEMBER 2016 Education: Education equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in business or public administration, safety/industrial engineering, insurance, risk management or a directly related field. Experience: Four (4) years of responsible risk management experience. Public Agency experience is highly desirable. Licenses/Certifications: Possession of a valid California Class C driver license with an acceptable driving record, required by time of appointment. California Self -Insurers Administration Certificate, and/or Associate in Risk Management (ARM) and/or Associate in Risk Management for Public Entities (ARM-P) and/or Certified Risk Management (CRM) designation, preferred. SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is primarily performed indoors. In an office environment, the work requires sitting at a desk or table for prolonged periods of time and daily use of a computer, keyboard, mouse and screen. The incumbent uses a computer and related equipment and sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 25 pounds or less. When work is occasionally performed outdoors, there is full exposure to various weather conditions. Must utilize approved safety equipment and protective gear including but not limited to hard hats, respirators, and/or hearing protective devices when needed. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case -by -case basis. Item 7. - 7 HB -240� Res. No. 2016-75 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on November 7, 2016 by the following vote: AYES: Posey, O'Connell, Sullivan, Katapodis, Hardy, Delgleize, Peterson NOES: None OUT OF ROOM: None ABSTAIN: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTER-DEPARTMENTAL COMMUNICATION HUMAN RESOURCES TO: PERSONNEL COMMISSION FROM: MICHELE WARREN, DIRECTOR OF HUMAN RESOURCES SUBJECT: CREATION OF SENIOR RISK MANAGEMENT ANALYST JOB CLASSIFICATION DATE: SEPTEMBER 21, 2016 The Human Resources Department is seeking to change the title of a vacant Safety/Loss Prevention Analyst position to SENIOR RISK MANAGEMENT ANALYST. The emphasis of the former job classification was on corporate and industrial safety while the new job classification reflects a broader scope of responsibility within Risk Management. There will be no change in pay grade. A change in job title is recommended to 1) refresh the job duties; 2) reflect the present hiring standards; 3) designate the appropriate certificates required to perform the work of the position; 4) include language stating the obligation as a City employee to work as a Disaster Service Worker when necessary and 5) participate in the DMV Employee Pull Notice Program. The City and MEO have met and conferred regarding the creation of this new job and its inclusion into the classification plan. The recommendation presented is based upon a review of similar external jobs. At this time, staff requests the Personnel Commission to approve staff's recommendations in accordance with Personnel Rule 12 regarding amendments to the City's Classification Plan. STAFF RECOMMENDATION Proposed Job Class Title Senior Risk Management Analyst Pay Grade: ME0519 Action: Create the recommended job classification for inclusion into the City's Classification Plan Affected Employees: None Att: Senior Risk Management Analyst Job Class Specification Cc: Scott Smith, MEO President Aaron Peardon, OCER Representative 1113 -2`41- Item %. - 8 ATTACHMENT #3 DRAFT MEO Salary Schedule 2.0% Effective 9-24-16 (Modified 11/07/16) Job No Job Description Pay Grade A B C D E 0025 Admin Analyst ME0025 36.38 38.38 40.50 42.73 45.07 0084 Admin Analyst Principal ME0084 45.32 47.81 50.44 53.21 56.14 0089 Admin Analyst Sr ME0089 41.86 44.16 46.58 49.14 51.85 0078 Assistant City Attorney ME0078 64.28 67.81 71.53 75.46 79.61 0132 Assistant City Clerk ME0132 39.03 41.17 43.43 45.82 48.34 0595 Assistant Fire Marshal ME0595 46.70 49.27 51.97 54.84 57.84 0057 Assistant to the City Manager ME0057 48.84 51.52 54.36 57.34 60.50 0123 Associate Civil Engineer ME0123 42.27 44.59 47.04 49.63 52.37 0071 Associate Planner ME0071 39.61 41.78 44.08 46.51 49.07 0569 Beach Maint Operations Mgr ME0569 50.83 53.62 56.57 59.68 62.96 0044 Beach Operations Supervisor ME0044 41.65 43.93 46.35 48.90 51.59 0064 Budget Analyst Senior ME0064 40.21 42.42 44.76 47.22 49.82 0598 Building Manager ME0598 58.44 61.66 65.05 68.62 72.40 0500 Business Systems Manager ME0500 57.58 60.74 64.09 67.62 71.33 0024 City Engineer ME0024 66.54 70.21 74.07 78.14 82.44 0125 Code Enforcement Supervisor ME0125 41.43 43.71 46.11 1 48.65 51.33 0471 Community Relations Officer ME0471 45.32 47.81 50.44 53.21 56.14 0353 Community Services Manager ME0353 50.83 53.62 56.57 59.68 62.96 0097 Construction Manager ME0097 50.83 53.62 56.57 59.68 62.96 0085 Contract Administrator ME0085 43.33 45.72 48.23 50.89 53.68 0081 Deputy City Attorney I ME0081 42.27 44.59 47.04 49.63 52.37 0080 Deputy City Attorney II ME0080 50.83 53.62 56.57 59.68 62.96 0079 Deputy City Attorney III ME0079 58.44 61.66 65.05 68.62 72.40 0068 Deputy City Engineer ME0068 56.71 59.83 63.13 66.60 70.26 0571 Deputy Dir of Econ Development ME0571 57.58 60.74 64.09 67.62 71.33 0486 Detention Administrator ME0486 41.86 44.16 46.58 49.14 51.85 0039 Econ Development Proj Mgr ME0039 46.22 48.77 51.45 54.27 57.26 0580 Energy Project Manager ME0580 46.22 48.77 51.45 54.27 57.26 0474 Facilities, Devel & Conc Mgr ME0474 48.36 51.01 53.82 1 56.77 59.89 0050 Facilities Maint Supervisor ME0050 41.65 43.93 46.35 48.90 51.59 0879 Finance Manager -Accounting ME0879 52.37 55.24 58.29 61.50 64.87 0889 Finance Manager - Budget ME0889 52.37 55.24 58.29 61.50 64.87 *Per Resolution 2016-XX adopted on 11/07/16 the title of Safety/Loss Prevention Analyst was changed to Senior Risk Management Analyst Item 7. - 9 HB -242- DRAFT MEO Salary Schedule 2.0% Effective 9-24-16 (Modified 11/07/16) Job No Job Description Pay Grade A B C D E 0899 Finance Manager - Fiscal Services ME0899 52.37 55.24 58.29 61.50 64.87 0869 Finance Manager -Treasury ME0869 52.37 55.24 58.29 61.50 64.87 0131 Fire Medical Coordinator ME0131 41.21 43.48 45.88 48.40 51.07 0130 Fire Protection Analyst ME0130 41.21 43.48 45.88 48.40 51.07 0590 Fleet Operations Supervisor ME0590 41.65 43.93 46.35 48.90 51.59 0581 General Services Manager ME0581 56.16 59.25 62.51 65.94 69.56 0498 GIS Manager ME0498 53.69 56.65 59.75 63.05 66.51 0043 Housing Manager ME0043 53.15 56.08 59.16 62.41 65.84 0006 Human Resources Manager ME0006 55.32 58.36 61.57 64.96 68.53 0489 Info Syst Communications Mgr ME0489 53.69 56.65 59.75 63.05 66.51 0200 Info Syst Computer Ops Manager ME0200 53.69 56.65 59.75 63.05 66.51 0075 Inspection Manager ME0075 51.57 54.42 57.41 60.57 63.90 0073 Inspection Supervisor ME0073 43.99 46.41 48.96 51.65 54.49 0251 Investigator ME0251 35.83 37.81 39.89 42.09 44.40 0158 Landscape Architect ME0158 41.21 43.48 45.88 48.40 51.07 0049 Landscape Maint Supervisor ME0049 41.65 43.93 46.35 48.90 51.59 0572 Liability Claims Coordinator ME0572 37.67 39.74 41.93 44.25 46.68 0030 Maintenance Operations Mgr ME0030 56.16 59.25 62.51 65.94 69.56 0032 Marine Safety Division Chief ME0032 53.42 56.36 59.46 62.72 66.18 0490 Network Systems Administrator ME0490 48.10 50.75 53.54 56.49 59.60 0443 Payroll Systems Analyst ME0443 43.99 46.41 48.96 51.65 54.49 0098 Permit & Plan Check Manager ME0098 58.44 61.66 65.05 68.62 72.40 0209 Permit & Plan Check Supervisor ME0209 41.43 43.71 46.11 48.65 51.33 0453 Personnel Analyst ME0453 36.20 38.19 40.29 42.50 44.85 0060 Personnel Analyst Principal ME0060 45.32 47.81 50.44 53.21 56.14 0464 Personnel Analyst Senior ME0464 41.21 43.48 45.88 48.40 51.07 0099 Plan Check Engineer ME0099 49.33 52.04 54.90 57.93 61.11 0444 Planning Manager ME0444 53.69 56.65 59.75 63.05 66.51 0625 Police Admin Division Srvcs Mgr ME0625 58.44 61.66 65.05 68.62 72.40 0594 Police Admin Services Manager ME0594 46.70 49.27 51.97 54.84 57.84 0022 Police Communications Manager ME0022 41.86 44.16 46.58 49.14 51.85 0094 Police Records Administrator ME0094 41.86 44.16 46.58 49.14 51.85 *Per Resolution 2016-XX adopted on 11/07/16 the title of Safety/Loss Prevention Analyst was changed to Senior Risk Management Analyst Item 7. - 10 DRAFT MEO Salary Schedule 2.0% Effective 9-24-16 (Modified 11/07/16) Job No Job Description Pay Grade A B C D E 0028 Principal Accountant ME0028 42.69 45.04 47.51 50.13 52.88 0096 Principal Civil Engineer ME0096 55.89 58.96 62.20 65.62 69.23 0072 Principal Electrical Inspector ME0072 40.01 42.22 44.53 46.99 49.57 0076 Principal Inspector Plb/Mech ME0076 40.01 42.22 44.53 46.99 49.57 0482 Principal Librarian ME0482 39.81 42.00 44.31 46.75 49.32 0074 Principal Planner ME0074 51.07 53.88 56.84 59.98 63.27 0579 Project Manager ME0579 46.22 48.77 51.45 54.27 57.26 0037 Project Manager Assistant ME0037 39.61 41.78 44.08 46.51 49.07 0496 Public Safety Systems Manager ME0496 54.50 57.50 60.66 63.99 67.51 0497 Public Safety Systems Supv ME0497 52.63 55.53 58.58 61.79 65.20 0839 Real Estate & Project Manager ME0839 46.22 48.77 51.45 54.27 57.26 0054 Risk Manager ME0054 53.15 56.08 59.16 62.41 65.84 051$ *Cafe ty/I n s PreyeRtieR ARalyst 11AC�O 41 P1 43 4R 45$9 4R 40 51 8:7 0069 Senior Civil Engineer ME0069 47.18 49.77 52.50 55.39 58.43 0484 Senior Deputy City Attorney ME0484 61.44 64.82 68.38 72.13 76.11 0499 Senior Info Systems Analyst ME0499 47.87 50.51 53.28 56.21 59.30 0077 Senior Librarian ME0077 34.27 36.16 38.15 40.24 42.45 0036 Senior Planner ME0036 46.22 48.77 51.45 54.27 57.26 0575 Senior Sprvsr Cultural Affairs ME0575 39.03 41.17 43.43 45.82 48.34 0578 Senior Sprvsr Human Services ME0578 39.03 41.17 43.43 45.82 48.34 519 *Senior Risk Management Analyst ME0519 41.21 43.48 45.88 48.40 51.07 0034 Senior Traffic Engineer ME0034 47.18 49.77 52.50 55.39 58.43 0457 Special Events Coordinator ME0457 32.94 34.75 36.66 38.68 40.80 0488 Street Maint Supervisor ME0488 41.65 43.93 46.35 48.90 51.59 0133 Supervisor, Prkng & Cmping Fac ME0133 39.03 41.17 43.43 45.82 48.34 0033 Transportation Manager ME0033 58.15 61.34 64.72 68.28 72.04 0051 Tree Maintenance Supervisor ME0051 41.65 43.93 46.35 48.90 51.59 0483 Utilities Manager ME0483 57.28 60.44 63.76 67.27 70.97 0487 Wastewater Supervisor ME0487 41.65 43.93 46.35 48.90 51.59 0052 Water Distribution Supervisor ME0052 41.65 43.93 46.35 48.90 51.59 0053 Water Production Supervisor ME0053 41.65 43.93 46.35 48.90 51.59 0056 Water Quality Supervisor ME0056 41.65 43.93 46.35 48.90 51.59 *Per Resolution 2016-XX adopted on 11/07/16 the title of Safety/Loss Prevention Analyst was changed to Senior Risk Management Analyst Item 7. - 11 HB -244-