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HomeMy WebLinkAbout1965-03-03MINUTES Ank u1W HUNTINGTON BEACH BOARD OF ZONING ADJUSTMENTS WEDNESDAY, MARCH 3, 1965 " BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: Conference Room, City Hall Huntington Beach, California John Mandrell, Herbert Day, Richard Harlow None. ADOPTION OF BY-LAWS The draft of the By-L'aws of the Board of Zoning Adjustments, dated February 9, 1965, were reviewed and discussed. A MOTION WAS MADE BY DAY AND SECONDED BY MANDRELL TO ADOPT THE BY:.IAWS AS FOLLOWS: BY-LAWS BOARD OF ZONING ADJUSTMENTS CITY OF�HUNTINGTON BEACH Section 1. Title. Pursuant to Article 981 of the Huntington Beach Ordinance Code the official title of this Board shall be "Board of Zoning Adjustments" which may also be referred to as the "Board." Section 2. Officers. The officers of this Board shall be a Chairman and Vice -Chairman who shall be elected by majority vote of the Board. They shall hold office for a period of one year 'or until their successors are elected. To fill a vacancy in the unexpired term of Chairman or Vice -Chairman, a member of the Board shall be elected for such unexpired term. An electionofofficers shall be held at the 1st meeting A;�a in F� of each .year and the elected Chairman and Vice -Chairman shall assume office at the first meeting in March of each year. -No person shall occupy the office of Chairman or Vice -Chairman for more than two consecutive terms. In additinn, there shall be a Secretary of the Board. This office shall be incumbent upon the Director of the Planning Department or, a member -of said Department appointed by the Director. The §ecretary mayor may not be the voting member of the Planning Department. Section 3. Duties of Chairman and Vice -Chairman, :The Chairman shall preside -at the meetings of the Board and in case of his absence or inability to act, the Vice- Chairmari- shall act. In the absence of both the Chairman and Vice -Chairman, the Board shall appoint a Chairman pro.­tempore who shall serve only until such time'as the Chairman or Vice -Chairman returns and is able to act. During this period of time the Chairman protempore shall have all the powers and duties.of the' Chairman or Vice -Chairman. The Chairman shall have the power to make-.o�,second any motion and to present and discuss any batters not- withstanding the fact that he is the pm siding officer of the Board., 3 -l- 3/3/65 Page #2, Minutes: H. B. Board of Zoning Adjustments, March 3, 1965 Section 4. Duties of the Secretary. It shall be the duty of the Secretary'to keep a full and true record of all proceedings of the Board, schedule matters for hearing and• considerat.ion'by the Board, notify members of meetings and perform such other duties required by statute, law or the Board. Section 5. Advisors'. The Chairman may, with the consent of the Board, request the attendance -at -Board meetings of anyr-officer or employee of the City to assist the Board in its deliberations. Section 6. Meetings. All meetings of the Board during which "formal action is taken shall be open and public. Regular meetings, shall be held on Wednesday of • each week at 1:-90_P'.M. 'in the Board of Zoning Ad- justments' Conference Room. A regular meeting may be adjourned to a date certain which shall be speci- fied in the order of -adjournment and when so adWrl - journed shall be a regular meeting for all purposes. Such adjourned meeting may likewise be adjourned and when so adjourned shall be a regular meeting for all'purposes. In the -event a regular meeting date falls on a legal holiday, such meeting date -shall be deemed to be the -day following such holiday. Special meetings may bd -called'by the Chairman or, in his absence, by the.Vice-Chairman through written notice delivered pe.rsonally to each member at least'three hours before the speci- fied time of the proposed meeting. At any special meeting the power of the .Board 'to -transact business shall be limited to the matters specified in such written notice. Section 7. Attendance. Regular attendance at meetings of the Board is required of all members to enable the Board to discharge the duties imposed upon it by law. Section 8. Quorur6. At any meeting of the Board all members of said Board shall constitute a quorum for the transaction of business. A majority of the voting members present shall decide. In the event there is no,quorum at a Board meeting, the Secretary shall adjourn such meeting or adjourn to a date -certain. Section 9. Order of Business. The order of business for regu- lar -or special meetings shall be: 1. Call to order by the Chairman. 2. Consideration of matters on the agenda prepared by the Secretary. 3. Any other business which may properly come before the Board. Section 10. Parliamentary.Procedure. The Parliamentary Rules laid down in "Roberts Rules of Order" shall in general'govern the proceedings of this Board, but the Chairman shall decide all questions of order subject to appeal by the Board and all -such appeals shall be decided by a majority -of the members present. The Chairman shall vote on all matters coming before the Board whether there is a tie vote or not. No member may vote at a meeting by proxy or by any method other than being personally present and casting his vote. Every member present shall give -2- 3/3/65 Page #3, Minutes: H. B. Board of Zoning Adjustments, March 3, 1965 his vote on all questions brought to vote. Every member present who does not -properly disqualify himself and who remains silent and fails to record a vocal vote on any question brought to a vote shall have his,vote recorded as an affirmative or aye vote. Any member present who deems himself disqualified for any reason to vote upon any question may so declare himself as disqualified. Said member shall state his reasons for dis- qualification if cal led` upon by a member of the Board. Any such member who has,so disqualified himself shall have that fact shown in the minutes of the meeting and shall not be required to vote upon the question on which he has disqualified himself. His failure to vote shall be recorded as neither an aye or nay vote. In the event a member disqualifies himself from voting, the remaining two members shall constitute a quorum, notwithstanding the provisions of Section 8. Section 11. Changes in -By -Laws. A majority vote of all members entitled to vote shall be required to amend these by-laws. Copies of a proposed amendment shall be given to each member at a regular meeting or shall be mailed to each member at least.5 days prior to a meeting. Section 12. Adoption. Approved and adopted as the By -Laws of the Board of Zoning Adjustments of the City of Huntington Beach this 3rd day -of March, 1965, by the following roll call vote: AYES: Mandrell, Day, Harlow. NOES: None. ABSENT: None. ELECTION OF OFFICERS Pursuant to Section 2 of the By -Laws of the Board, election of officers was held. A MOTION MADE BY DAY TO APPOINT MANDRELL CHAIRMAN WAS SECONDED BY HARLOW. THE MOTION CARRIED. A MOTION MADE BY HARLOW TO APPOINT DAY VICE-CHAIRMAN WAS SECONDED BY MANDRELL. THE MOT ION CARRIED. REVIEW OF ARTICLE 981 - BOARD OF ZONING .ADJUSTMENTS of the Huntington Beach functions of the Board. concerning the duties, ATTEST: The Board reviewed Article Ordinance Code which outlines the Considerable discussion was held authorities -and performance of the THERE BEING NO FURTHER BUSINESS, THE MEETING ADJOURNED. �t Richard Harlow John Mandrell Secretary Chairman -3- 3/3/65 Em Board.