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Home My WebLink About1973-10-29City of Huntington Beach P.O. BOX 190 CALIFORNIA 92640 OFFICE OF THE CITY CLERK CALL FOR SPECIAL MEETING. OF CITY COUNCILMEN Jerry A. Matney, Mayor T. W. Bartlett, Councilman Alvin M. Coen, Councilman Henry H. Duke, Councilman Norma Brandel Gibbs, Councilwoman N. John V. V. Green, Councilman Donald D. Shipley, Councilman Gentlemen: You are hereby notified that a Special Meeting of the City Council of the City of Huntington Beach, California, is called for and will be held in the Admin� istrative Annex of the Civic Center, at the hour of 5:30 P.M. on Monday, October 29, 1973, for the purpose of meeting with the Library Board and Public Facilities Corporation to consider amendments to the existing Library contract; considera- tion of the Public Facilities Corporation - City bid for mechanical monitoring and maintenance of the City library; and calling of an Executive Session to discuss personnel and litigation matters. Dated: October 26, 1973 M r, Ci of Huntington eac , ATTEST: City Clerk I hereby certify that I received the above notice, "Call For Special Fleeting of the City Councilmen," prior to '�40 P.M., on Sunday, October 28, 1973. Mayor ti • Councilman Councilman Councilman Councilman Councilman Councilman M Wlf FS Administrative Annex, Civic Center Huntington Beach, California Monday, October 29, 1973 Mayor Matney called the Special Meeting of the City Council of the City of Huntington Beach to order at 5:30 P.M. ROLL CALL Councilmen Present: Shipley, Bartlett, Gibbs, Matney Duke - (arrived 5:45 P.M.) Coen - (arrived 6:10 P.M.) Green - (arrived 6:35 P.M.) Councilmen Absent: None CALL FOR SPECIAL MEETING The City Clerk read the Call for Special Meeting which had been received and consented to by all Councilmen prior to 5:00 P.M., on Sunday, October 28, 1973, for the purpose of meeting with the Library Board and. Public Facilities Corporation to consider amendments to the existing Library contract; consideration of the Public Facilities Corporation - City bid for mechanical monitoring and maintenance of the City library; and calling of an Executive Session to discuss personnel and litigation matters. CALL FOR SPECIAL MEETING OF CITY COUNCILMEN Jerry A. Matney, Mayor T. W. Bartlett, Councilman Alvin M. Coen, Councilman Henry H. fluke, Councilman Norma Brandel Gibbs, Councilwoman N. John V. V. Green, Councilman Donald D. Shipley, Councilman Gentlemen: You are hereby notified that a Special Meeting of the City Council of the City of Huntington Beach, California, is called for and will be held in the Administrative Annex of the Civic Center, at the hour of 5:30 P.M. on Monday, October 29, 1973, for the purpose of meeting with the Library Board and Public Facilities Corporation to, consider amendments to the existing Library contract; consideration of the Public Facilities Corporation - City bid for mechanical monitoring and maintenance of the City library; and calling of an Executive Session to discuss personnel and litigation matters. 01 Page #2 - Council Minutes - 10/29/73 Dated: October 26, 1973 ATTEST: Alicia M. Wentworth City Clerk /S/ Jerry A. Matney Mayor, City of Huntington Beach, Calif. I hereby certify that I received the above notice, "Call for Special Meeting of the City Councilmen," prior to 5:00 P.M., on Sunday, October 28, 1973. MAYOR IS JerryA. Matne COUNCILMAN /S/ Ted W. Bartlett COUNCILMAN /S/ Donald D. Shipley COUNCILMAN /S/ _ Felicia Coen for Alvin M. Coen COUNCILMAN /S/ Mrs. HenryH. Duke COUNCILMAN /S/ Norma Brandel Gibbs COUNCILMAN /S/ Marie Daleshal for Jack Green ROLL CALL - PUBLIC FACILITIES CORPORATION Officers Present: Armstrong, Ward, Curran, Polly, Boyce Officers Absent: None ROLL CALL - LIBRARY BOARD Members Present: Wickersham, Bauer, Altimari, Williams Members Absent: None ACCEPT BID - CIVIC CENTER & CENTRAL LIBRARY MECHANICAL SYSTEMS MONITORING & MAINTENANCE CONTRACT - CC-268 - HONEYWELL CORPORATION Mr. Donald W. Kiser, Division Engineer and Assistant Secretary of the Huntington Beach Public Facilities Corporation, submitted the Bid Summary of the Honeywell Corporation proposal dated October 25, 1973 for the Civic Center and Central Library Mechanical Systems Monitoring and Maintenance Contract - CC-268. He stated that bids had been received by the Public Facilities Corporation on October 25, 1973 and that Honeywell Corporation was the sole bidder with a total five year contract amount of $265,456.50. Mr. Kiser recommended that the Public Facilities Corporation and City Council accept the bid, approve the award of said contract to Honeywell Corporation and direct the City Attorney to prepare a three party contract to be transmitted by the City Clerk for execution by the Honeywell Corporation, Huntington Beach Public Facilities Cor- poration and the City Council. Discussion was held between the members of the Public Facilities Corporation and the City Council regarding the provisions of the proposed contract. C7 [ltW Page #3 - Council Minutes - 10/29/73 A motion was made by Councilwoman Gibbs to accept the bid of Honeywell Corporation, the sole bidder,on Civic Center and Central Library Mechanical Systems monitoring and Maintenance Contract - Project CC-268, in the amount of $265,456.50. The motion made by Councilwoman Gibbs was then withdrawn. Public Facilities Corporation - Motion to Award Bid - Honeywell Corporation A vote was taken on a motion made by Officer Armstrong and seconded by Officer Polly, that the Public Facilities Corporation accept the bid of Honeywell Corporation, the sole bidder, in the amount of $265,456.50, on the Civic Center and Central Library Mechanical Systems Monitoring and Maintenance Contract - Project CC-268 and to recom- mend acceptance of said bid by the City Council. Motion carried. A motion was made by Councilman Duke that Council continue action on the bid award to the next regular meeting to allow Council an opportunity for further study, but the motion failed to pass by the following vote.: AYES: Councilmen: Duke NOES: Councilmen: Shipley, Bartlett, Gibbs, Coen, Matney ABSENT: Councilmen: Green Councilwoman Gibbs moved to accept the bid of Honeywell Corporation, sole bidder, in the amount of $265,456.50, on the Civic Center and Central Library Mechanical Systems Monitoring and Maintenance Contract - Project CC-268. Following discussion, the motion was passed by the following roll call vote: AYES: Councilmen: Shipley, Bartlett, Gibbs, Coen, Matney NOES: Councilmen: Duke ABSENT: Councilmen: Green AMENDMENTS TO EXISTING LIBRARY CONTRACT - EMPLOYMENT OF ARCHITECTURAL CONSTRUCTION MANAGER AUTHORIZED The City Administrator reported on matters relative to the proposed amendments to the existing library contract between the City and Richard and Dion Neutra, Architects and Associates. He distributed copies of an article which appeared in the October, 1973 issue of the Architectural Record regarding the area of architect -construction management relations including contracts, liability, fees, the architect/engineer selection process, and diagrams of organizational relationships. The City Administrator then addressed Council regarding his. definition of the duties which would be performed by an Architectural Construction Coordinator and discussed the merits of the various diagrams. The City Administrator introduced Mr. Ernest Elwood, architect, who made a presentation to Council regarding the position of Architectural Construction Coordinator, and informed them of the guidelines which he would follow if employed in this capacity. Councilman Green arrived at the meeting. Mr. Dion Neutra, Central City Library Architect, addressed Council and stated that he concurred with the employment of Mr. Elwood as the Architectural Construction Coordinator on the library project. Mr. Neutra then outlined his recommendations on the matter. -153 Page #4 - Council Minutes - 10/29/73 Mr. Bert Maxted, Project Manager for Swinerton & Walberg, General Contractor ror the Central City Library Project, addressed Council regarding aspects of the proposed contract for the services of an Architectural Construction Coordinator. Mr. Maxted stated that he preferred Diagram II of the Organizational Chart. Mr. Rod Larson, Representative of Swinerton & Walberg, addressed Council regarding the proposed project. EXECUTIVE SESSION CALLED Mayor Matney called a Joint Executive Session of the Council, Public Facilities Corporation and Library Board to discuss personnel matters and pending litigation. RECESS The Mayor called a recess of the Council at 7:00 P.M. RECONVENE The meeting was reconvened at 8:10 P.M. EMPLOYMENT OF ARCHITECTURAL CONSTRUCTION COORDINATOR - CENTRAL CITY LIBRARY - APPROVED The City Administrator recommended that Mr. Ernest Elwood be employed by the City as Architectural Construction Coordinator, and that the City Attorney be directed to prepare a contractual agreement, with responsibilities outlined, as directed by the City Administrator. A motion was .made by Officer Armstrong, seconded by Officer Polly, that the Public Facilities Corporation concur with the recommendation of the City Administrator relative to the employment of Mr. Ernest Elwood, Architectural Con- struction Coordinator. Motion carried. On motion by Coen, Council approved the employment of Mr. Ernest Elwood as Architec- tural Construction Coordinator on the Central City Library Project, and directed the City Attorney to prepare a contractual agreement between Mr. Elwood and the City, with responsibilities outlined, as directed by the City Administrator, for presentation at the November 5, 1973 meeting. The motion was passed by the following roll call vote: AYES: Councilmen: Shipley, Bartlett, Gibbs, Green, Coen, Duke, Matney NOES: Councilmen: None ABSENT: Councilmen: None AMEND AGREEMENT - CLASS ACTION - TERRY, ET AL VS CITY In regard to the Class Action suit, Terry et al vs City, Councilman Bartlett made a motion to approve an amended agreement in principle, and directed the City Attorney to prepare said amendment. The motion was passed by the following vote: AYES: Councilmen: Shipley, NOES: Councilmen: None ABSENT: Councilmen: None Bartlett, Gibbs, Green, Coen, Duke, Matney '4 t- f' JL%_l .i Page #5 - Council Minutes - 10/29/73 ADJOURNMENT On motion by Shipley, the Special Meeting of the City Council of the City of Huntington Beach adjourned at 8:20 P.M. The motion was passed by the following vote: AYES: Councilmen: Shipley, Bartlett, Gibbs, Green, Coen, Duke, Matney NOES: Councilmen: None ABSENT: Councilmen: None ATTEST: 11 Alicia M. Wentworth City Clerk 6 r Cr4J C. //Cf% fr v--✓ - City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California 0 J ry A. Matney Mayor 155