Loading...
HomeMy WebLinkAbout1979-01-13MINUTES Rooms B-6 & B-7, Civic Center Huntington Beach, California Saturday, January 13, 1979 A tape recording of this meeting is on file in the City Clerk's Office Mayor Pattinson called the adjourned regular meeting of the City Council of the City of Huntington Beach to order at 9:00 A.M. in Rooms B-6 and B-7. ROLL CALL Present: MacAllister, Bailey, Siebert, Pattinson Mandic (arrived 9:20) Absent: Thomas RETREAT OVERVIEW - ADMINISTRATOR '/ The City Administrator gave an overview of the Goals and Objectives as prepared by Department Heads. He presented various topics suggested for discussion and a list of all Boards, Committees and Commissions and the purposes therefor, for study. BOARDS, COMMISSIONS & COMMITTEES Allied Arts Commission Walter Johnson discussed the various functions of the Allied Arts Commission, such as displays and exhibits placed in the Library and Huntington Center from time to time. A discussion was held regarding the Library Board duties and a possible consolidation of'the two. Mr. Johnson recommended that this not be done. Committee on the Handicapped - Human Resources Council A recommendation was made by Councilwoman Bailey relative to the possible consoli- dation of the Committee on the Handicapped with the Human Resources Council. Considerable discussion was held and Council decided to pursue this matter at a later date, after presenting the idea to both groups through their liaison. Council on Aging Norman Worthy commented on the uniqueness of the group and the power generated by the senior citizens in the community. Discussion was held by Council. Recreation and Parks Commission Worthy presented background information regarding the Commission and Director Moorhouse commented that he felt that Council should check all committees and commissions in light of Proposition 13. He emphasized that Council must control and set policy direction. Councilman MacAllister concurred and considerable discussion was held. ?%38 Page #2 - Council Minutes - 1/13/79 Board of Appeals Due to the retirement of the Development Services Director, Fire Chief Picard commented on the functions of the Board of Appeals, especially his concern regarding the Uniform Fire Code. He stated that a vacancy does exist on the five member board and recommended that Council consider appointing an architect. The Mayor appointed Councilmen MacAllister and Siebert to screen applications. In response to a question by Council, Picard informed Council that the Board meets upon need. Design Review Board - Board of Zoning Adjustments Much Council discussion was held on the necessity of the Design Review Board, which meets only as needed. It was suggested that the Board of Zoning Adjustments absorb the DRB functions. The BZA meets weekly. A motion made by MacAllister requesting the consolidation of the DRB and BZA, with staff to report on the pros and cons, failed for lack of a second. The Mayor requested Jim Palin to prepare a report on the matter. Environmental Council The Acting Planning Director requested policy direction from Council for the Environmental Council, stating that of the 21 authorized members, approximately 10 were left, due to 'resignations. Council discussed reducing the size of the Environ- mental Council and narrowing the scope of their duties. The Environmental Council will be asked to report on what they think their duties should be. Redevelopment Commission Councilman Siebert stated that he felt that the Redevelopment Commission dovetails the Planning Commission and was unnecessary. Discussion was held on its functions in relationship to the Redevelopment Agency (Council). Councilman MacAllister preferred the use of Revitalization to the word Redevelopment. The City Attorney reminded Council that the Commission is advisory to the Agency. The City Administra- tor stated that the Commission was not necessary and was directed to report back to Council on the matter. Local Coastal Program Citizens Advisory Committee The Acting Planning Director informed Council that at such time as the City Council assumes the Coastal Permitting Processing, the Citizens Advisory Committee will become defunct. Equal Employment 02portunity Commission The Personnel Director stated that the primary function of the Board was the Annual Job Fair, which had been highly successful. Councilman Siebert has served as liaison_ Council discussion indicated the need for combining the EEOC with another Board or Commission and that it appeared to be compatible with the Personnel Board or the Human Resources Council. Personnel Board The Personnel Director stated that the Board consisted of five members and served as a hearing board for grievances. He stated that as of February 1, 7979, the State Administrative Law Judges would no longer hear employee grievances. 39 Page #3 - Council Minutes - 1/13/79 Meadowlark Airport Committee Administrative Analyst Jeri Chenelle informed Council that the Committee had been highly successful and recommended that it continue. She stated that MacAllister and Bailey both serve as Council liaison. Special Events Committee Public Information Officer Bill Reed informed Council that the Fourth of July Parade was the basic function of the Special Events Committee and the future of the parade would determine the future of the Committee. Transportation Committee - DISSOLVED On motion by MacAllister, second Siebert, Council dissolved the Transportation Committee inasmuch as Traffic Engineering and the Planning Department are capable of handling the functions. The motion carried unanimously. Housing & Community Development Citizens' Advisory_Committee Discussion was held on the main function of the Committee, that of reviewing requests for HCD funding. Mr. Palin informed Council that the Committee meets on an as needed basis. CONCLUSION - Boards, Commissions & Committees In conclusion, Council determined that Council direction was necessary, that the boards, commissions and committees were advisory to Council and not decision making bodies. RECESS - RECONVENE Mayor Pattinson called a ten minute recess of the Council. Council was reconvened at 11:14 A.M. by the Mayor. COUNCIL - DEPARTMENT HEAD - STAFF - DISCUSSION SESSION Em Io er-Em to ee Relationships Discussion was held between Council and staff on employer -employee problems. It was concluded by all that standard personnel procedures must be followed by the employee prior to discussing problems with Councilpersons and the City Administrator. It was determined that the personnel rules and regulations were in need of updating. On motion by MacAllister, second Mandic, Council directed the City Administrator to work with the Department Pleads, Personnel Department and employee organizations in reviewing and updating the Personnel Rules and Regulations. Motion carried. Council Procedures - Suggestions Council discussed and explained their action in attending various meetings held by employees in the City. They stated that their attendance was not meant to intimidate, 40 Page #4 - Council Minutes - 1/13/79 but was one of concern. Means of improving apparent communication problems were suggested and discussed. Included in the suggestions were the reinstituting of the Employees Newsletter and/or The Sands, the City picnic, need for a closer rapport between staff and Councilpersons, and a suggestion box incentive program. The City Administrator was.directed to report back to Council on these suggestions. RECESS - RECONVENE The Mayor called a recess of the Council for lunch. The meeting was reconvened at 12:45 P.M. by the Mayor. Budget Direction Following discussion, Council decided to proceed with Zero Base Budgeting with line item back-up. , CETA - NEW RESTRICTIONS Bob Cunningham, Manpower Director, addressed the Council and explained the new ` CETA restrictions under Title II.D and Title VI. He stated that 12 or 13 could be hired this year under the new restricted Titles with current CETA employees being grandfathered in through September 30, 1979. Chief Robitaille discussed the fact that all crossing guards will be permanently out of the CETA program as of 6/30/79. Council agreed that crossing guards should be the responsibility of the school district. Moorhouse - Newly Combined Departments Vince Moorhouse, Director of the newly combined Department of Harbors, Beaches, Recreation and Parks, discussed parks and the General Plan. Following discussion, Councilman MacAllister cited the need for long-range planning in the future. Miscellaneous Discussion - Staff/Council 9 The City Administrator commented on the report distributed to Council and Staff written by Dr. Tom Ashley. It was entitled "Impact of the Socioeconomy on the Financial Condition of a City," and prepared for the International City Management Association under the auspices of a National Science Foundation Grant, September, 1978. Mr. Belsito informed Council that Dr. Ashley would like to meet with them to present his study and possibly include Huntington Beach in a pilot study to prove the long range value of his report. Chief Robitaille discussed the problems involved with the heliport site at Orange County Airport. Considerable discussion was held relative to Reserve Programs, both in the Police and Fire Departments. Picard discussed preliminary volunteer plans. Management Report follow-up was discussed. New physical exams with psychiatric testing was supported by Council for -stress related jobs, such as police and fire, due to the number of stress related early retirements. GOALS AND OBJECTIVES ADOPTED On motion by MacAllister, second Siebert, Council adopted the following 1979 Goals 4 and Objectives for the City, as modified. Motion carried. Page #5 - Council Minutes - 1/13/79 CITY OF HUNTINGTON BEACH ADOPTED GOALS AND OBJECTIVES JANUARY 13, 1979 Major Goal Categories I. Community Development II. Economics/Financial Planning III. Public Safety IV. Human Services V. Public Works 1. Community Development - To provide a balanced community development posture on maintaining an active development program as identified in the existing general plan. A. Residential - Continue to support development of housing units. B. Commercial - Continue to support development of commercial units. C. Industrial - Continue to support development of light industry. D. Oil - Continue to support oil production where compatible. E. Annexation - Actively pursue in all areas of influence beneficial to the City. II. Economics/Financial Planning - Maintain City's fiscal integrity. A. Maintain current property tax rate. B. Increase revenue if needed - may be derived from user fees. C. Current revenue sources should be maintained. D. Operating budget shall not increase at a rate greater than 7% for existing level of service. I. Cost of increased development service costs will call for increased operating budget over adjusted base. E. Capital Improvement Budget (equipment and improvements) shall be provided which supports the needs dictated by the operating budget. No capital improvements shall be provided unless funds are guaranteed for operations and maintenance. Page #6 - Council Minutes - 1/13/79 F. Outside funding sources (grants) shall be acquired to support only existing service level programs. G. No new programs shall be approved without a reduction of an existing program and/or the creation of new revenue sources. 1. New programs w;lI not be approved without a long range fiscal analysis. Ill. Public Safety - Maintain the current level of public safety services in Police, Fire, Emergency Field Medical and. Lifeguard, and increase the level of service in Building Safety to an appropriate level. A. Provide only basic services plus those required by State and Federal Law. B. Emphasis shal I be placed on direct field related safety service. C. A partial volunteer/reserve system shall be utilized as a basic component of the safety system. D. Develop a Public Safety Element to the General Plan. E. No public safety facility shall be provided unless funds are guaranteed for maintenance and operations. IV. Human Services - Maintain current level of Recreation, Cultural. Activities, Library, Information, Parks and Beaches and Human Services. A. Parks and beaches shall be considered recreational facilities. B. A partial volunteer system shall be utilized as a basic component of the system. C. Promote civic pride and identification. D. Shall all recreational facilities equal. 4 acres per 1000 population? * E. Shall credit be given for private open space? F. The library system shall consist of a central library and library extensions. G. Develop a Human Services Element of the General Plan. ?43 Page #7 - Council Minutes - 1/13/79 H. No recreational facility shall be provided unless funds are guaranteed for operations and maintenance. I. The community schools and colleges shall be utilized to the greatest possible extent as regards cultural activities and sports. V. Public Works - Develop and maintain a Public Works Program to provide basic public safety, streets, public facilities, sewers, flood control, water and landscaping services. A. Develop a Community Facilities Element of the City's General Plan to include a master plan for sewers, flood control, water, public facilities, and landscaping. B. Utilize contractual services wherever cost effective. C. Local flood control facilities shall be provided at a 25 year storm level. D. No Public Works facility shall be provided unless funds are guaranteed for operations and maintenance. E. Emphasis shall be placed on direct field related traffic safety services. * Issues need further consideration. COUNCIL CLOSING COMMENTS General discussion was held on additional revenue sources, user fees and others. Siebert stated that Council should take a hard look, get tough and add user fees, either before or after budget preparation. He suggested a possible list of user fees be prepared. He suggested use of interaction between departments and other cities for use of equipment (e.i. sign shop at municipal yard), on a contract basis. Councilman Siebert requested a report from the City Administrator of staff time and total costs caused by the continuing of Agenda items by people other than Council. He discussed the problems caused due to the aging of the City, relating to Capital Improvement Programs. MacAllister commented on the need for a long-range budget to relate to the mainte- nance of an aging City and the cost of government rising with the aging of a City. He felt that Council should adopt a budget and then find the required revenue, and also, that there should be no expansion of City departments, with contracting in lieu thereof. BaLill1ex stated that she would be gone February 8, 9 and 10. She commented briefly on her desire to see the League of California Cities and SCAG included in the budget. .`?44 Page #8 - Council Minutes - 1 /13/79 A brief discussion was held concerning the procedure to be used in the appointment of the seventh Councilperson, and it was concluded that they would start with Finley and Bauer and that it would be done under New Business on the next agenda. ADJOURNMENT Mayor Pattinson adjourned the adjourned regular meeting of the Council to Monday, January 15, 1979 at 6:30 P.M. ATTEST: r City Clerk City C erk ana ex -of fcio Clerk of the City Council of the City of Huntington Beach, California f' ;050 s .Mayor 1 24