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Home My WebLink About1979-11-151 MINUTES Council Chamber, Civic Center Huntington Beach, California Thursday, November 15, 1979 A tape recording of this meeting is on file in the City Clerk's Office Mayor MacAllister called the adjourned regular meeting of the City Council of the City of Huntington Beach to order at 6:30 P.M. ROLL CALL Present: Pattinson, Mandic, MacAllister, Bailey, Yoder, Finley, Thomas (arrived during executive session) Absent: None EXECUTIVE SESSION CALLED Mayor MacAllister called an executive session of the City Council at 6:30 P.M. to discuss personnel and litigation matters. Councilman Thomas arrived during the executive session. RECESS - RECONVENE The meeting was recessed by the Mayor at 6:30 P.M. The Mayor reconvened the meeting at 7:40 P.M. INTERIM STATE OF THE CITY MESSAGE Mayor MacAllister commended Council on the fine job they are doing especially in view of the changes government had experienced regarding financing and coping with reduced revenue and a cap on spending. The Mayor stated that the major issues that Council faces besides balancing the budget, are to continue to provide as many services as possible more efficiently - remembering that public safety is always number one. The Mayor spoke regarding the Downtown Area and Central Park. TRI-ANNUAL BUDGET The Mayor stated that this was the time for the tri-annual budget review and turned the meeting over to the City Administrator. Revenue/Expenditure Status The City Administrator presented viewgraphs depicting revenues and expenditures to date, integrating this with impact fron.the Gann Iniative. He presented information regarding the selective hiring freeze stating that State surplus aid was $324,271 less than projected and that negotiated salary settlements were running higher than budgeted and were projected ultimately to be $163,000 more than appropriated. The City Administrator presented a viewgraph depicting a reorganization chart of the City departments. M Page #2 - Council Minutes - 11/15/79 Progress Reports The City Administrator presented a progress report regarding the park maintenance/ street tree and landscaping consolidation. He stated a final report would be prepared and presented to the Operating Department Head Management Team on November 21, 1979, and that a recommendation would be forthcoming to Council on December 3, 1979. The City Administrator presented a progress report regarding the vehicle maintenance consolidation. He stated that a final report had been prepared and was distributed to the Operating Department Head Management Team on November 7, 1979, and that a recommendation would be forthcoming to Council in December. The concept of warehouse consolidation was discussed by the City Administrator; he stated that a preliminary report on the matter would be presented to the Operating Department Head Management Team in approximately two weeks. The City Administrator presented a progress report regarding the consolidation of animal and business license programs stating that the matter would be discussed by the department heads November 16, 1979 and would be presented to Council on December 3, 1979. The City Administrator presented a progress report on Risk Management Consolidation involving the City's Self -Insurance Program and Workmen's Compensation Program. He stated the matter would be discussed by the department heads on November 16, 1979 and presented to Council on December 3, 1979. The City Administrator presented a progress report on agenda scheduling and follow- up stating that the matter would be discussed by department heads December 7, 1979, Multi -Year Financial and Management Plan The City Administrator presented a multi -year financial and management plan. He outlined four steps in the plan - evaluate current financial condition - evaluate future financial condition - establish a comprehensive policy framework and insti- tute on -going evaluation. The City Administrator presented a tentative time schedule for budget preparation: January 25, 1980 the first draft should be pre- sented to the City Administrator to give to the management teams; February 29th first cut to identify the key issues; March 30th second draft to Council for review; July 25th final amendments to the documents by the management teams in conjunction with the adoption of the 1980-81 budget; by August 30, 1980 the final planning document to be completed; by September 5th detailed analyses and imple- mentation of the program issue by issue will begin. Police Enforcement on Beaches The City Administrator informed Council that they had been presented with a communi- cation from the Police Chief regarding law enforcement on State beaches. The Police Chief reported on the matter stating that he had been assured of cooperation of State Rangers. Parkin The City Administrator spoke regarding the parking enforcement consolidation. He stated that it had been proposed that the Police Department would assume the Page #3 - Council Minutes - 11/15/79 responsibility for parking enforcement including enforcement currently handled by Community Services, Public Works and Development Services. However, upon further analysis it was determined that funding could not be transfered from Development Services therefore staff has proposed a budget revision. Parking Meters at Parks - Policy Established The City Administrator requested Council input regarding parking meters in City pa rk.s . Following discussion, a motion was made by Mandic, seconded by Finley, that Council establish a policy of no parking meters in any public parks. The motion carried unanimously. Street Sweeping - Progress Report The City Administrator stated that the Director of Public Works is in the progress of reviewing files on street sweeping to determine what had transpired in the re- cent past in regard to contract sweeping and parking enforcement. He will then meet with Council sub-committee:_,members, Mandic and Yoder to discuss various alternatives to making the City's street sweeping program more efficient and cost effective. Towing Services Contract - Staff to Report Back The City Administrator informed Council that they had been provided with a communi- cation from the Police Chief regarding towing service contracts. He stated that the Police Chief, after reviewing towing contracts throughout Orange County, recommended that the City follow the example of the City of Long Beach and adopt a single towing service on a three year contract which could return over $60,000 to the City,on a three year contract. Following discussion a motion was made by Pattinson, seconded by Thomas, to direct staff to investigate alternative methods of providing various services, including towing service, for the City.. The motion carried by the following vote: AYES: Pattinson, Thomas, MacAllister, Bailey, Yoder, Finley NOES: None ABSTAIN: Mandic ABSENT: None Budget Process and Format Revision - Moseley Mr. Moseley presented viewgraphs pertaining to the budget process explaining that it meshed with the team management concept. He clarified the prioritization process. He stated that there was no longer a zero base budget and it would no longer be identified as such, but rather a program budget with alternative funding levels. He clarified the method of transfer of accounts and charge back to department pro- cedures to properly account for operations cost. RECESS - RECONVENE The meeting was recessed by the Mayor at 8:45 P.M. The Mayor reconvened the meeting at 9:00 P.M. Page #4 - Council Minutes - 11/15/79 Revenue and Expenditure Analysis The Director of Finance presented viewgraphs depicting a detailed revenue and expenditure analysis - General Fund - budgeted appropriations and funding sources by month, Fiscal Year 1980; General Fund estimated revenue and transfers, Fiscal Year 1980; General Fund revenue and transfers - comparison of projected to actual year-to-date 7/1/79 through 10/31/79; General Fund selected funding sources Fiscal Year 1979 and Fiscal Year 1980 compared as of 10/13/79; General Fund budgeted appropriations Fiscal Year 1980; budgeted appropriations by category Fiscal Year 1980; and General Fund expenditures/encumbrances - comparison of projected to actual year-to-date 7/1/79 through 10/31/79. Appropriation Revisions - Straw Vote - Mr. Moseley presented viewgraphs depicting the City Administrator's recommendations pertaining to appropriation revisions requested from the General Fund. Mr. Moseley stated that unspent appropriations in the amount of $184,738 were available for re -appropriation and recommended that funds be placed in a non -departmental con- tingency account to be utilized at the discretion of the Council. He requested a straw vote from Council and stated that a resolution would then be prepared for future Council action. Following discussion, a motion was made by Pattinson, seconded by Thomas, to trans- fer unspent appropriations in the amount of $184,738 to a non -departmental contin- gency account. The motion carried by the following roll call vote: AYES: Pattinson, Thomas, Mandic, MacAllister, Bailey, Yoder, Finley NOES: None ABSENT: None Budget Increase Requests Mr. Moseley presented recommendations from the City Administrator regarding re- quests from departments for funding for various programs. He stated that staff was requesting straw votes on the items and that staff would then prepar.e.the pro- per resolutions for further Council action. Considerable discussion was. held. Senior Citizen/Handicapped Van__- Approved in Concept - Straw Vote Councilman Yoder stated that he was on the Board of Directors for the Community Development Council and had been working with the local agency of transportation, as well as with Supervisor Wieder's office and had succeeded in placing Huntington Beach second on the list to reveive a $30,000 van to be used in the City of Huntington Beach only, to transport Senior Citizens and the handicapped. He stated that the cost to the City for the first year would be $15,000 to cover matching funds for the van and $3,000 for the driver, fuel and maintenance; the cost per year thereafter to be $3,000 to cover costs and that all administrative expense would be covered by the Community Development Council. Councilman Yoder requested a straw vote to reflect that the Council is committed to the concept of the program. Considerable discussion was held regarding the matter. 1 1 Page #5 - Council Minutes - 11/15/79 On motion by Thomas, second Pattinson, Council approved the concept of securing a van through the Community Development Council at $18,000 the first year and $3,000 per year thereafter. The motion carried by the following straw vote: AYES: Pattinson, Thomas, Mandic, MacAllister, Bailey, Yoder, Finley NOES: None ABSENT: None Police Parking Enforcement Funding Approved - Straw Vote A motion was made by MacAllister, seconded by Mandic, to allow two permanent positions and temporary funding increases for police parking enforcement for the remainder of the fiscal year in the amount of $10,868. The motion carried by the following straw vote: AYES: Mandic, MacAllister, Bailey, Yoder, Finley NOES: Pattinson, Thomas ABSENT: None Refuse Services Contract Increase - Beach Maintenance - Straw Vote - Failed A motion was made by MacAllister, seconded by Yoder to approve a refuse services contract increase for beach maintenance in the amount of $3500. The motion failed by the following straw vote: AYES: MacAllister, Yoder NOES: Pattinson, Thomas, Mandic, Bailey, Finley ABSENT: None Community Services Adult Sports Program Funding Level Increase - Approved - Straw Vote A motion was made by MacAllister seconded by Bailey, to approve a funding level increase in the Community Services Adult Sports Program in the amount of $26,233. The motion carried by the following straw vote: AYES: Mandic, MacAllister, Bailey, Yoder, Finley NOES: Thomas, Pattinson ABSENT: None 1\ Position of Professional Intern - Administration - Died For Lack .of Second A motion was made by MacAllister to approve funding for a temporary position of professional intern in the Office of the City Administrator to support Council, liaison activity and monitor legislation, in the amount of $:5,970, The motion died for lack of a second. ATTENDANCE AT LEAGUE MEETING DISAPPROVED A motion was made by MacAllister, seconded by Yoder, to approve $452 to allow the City Administrator to participate in the National League of Cities Conference in Washington, D.C., in March, 1980. The motion failed by the following straw vote: AYES: MacAllister, Yoder NOES: Pattinson, Thomas, Mandic, Bailey, Finley ABSENT: None w� Page #6 - Council Minutes - 11/15/79 Community Services Aquatics Program Fundinq Level Increase - Approved - Straw Vote A motion was made by MacAllister, seconded by Mandic, to approve an increase in the funding level for Community Services Aquatics Program in the amount of $7,600, The motion carried by the following straw vote: AYES: Mandic, MacAllister, Bailey, Yoder, Finley NOES: Pattinson, Thomas ABSENT: None Purchase of Vinyl Binders - Died for lack of Second A motion was made by MacAllister to approve the expenditure of $320 to purchase vinyl binders for the Office of the City Administrator. The motion failed for lack of a second. Permanent Part-time Library Clerk ADDroved - Straw Vote A motion was made by MacAllister, seconded by Bailey, to approve a permanent part- time library clerk for the media center of the Library with no additional cost requested, funding to come from Library personnel accounts. The motion carried by the following straw vote: AYES: Mandic, MacAllister, Bailey, Yoder, Finley NOES: Pattinson, Thomas ABSENT: None Childrens Division of Library - Funding Level Increase - Died for Lack of Second A motion was made by MacAllister to approve a $700 funding level increase in temporary salaries for the Childrens` Division of the Library. The motion died for lack of a second. Community Services Day Camp Program Funding Level increase - Approved - Straw Vote A motion was made by MacAllister, seconded by Bailey, to approve a $575 funding level increase in the Community Services day camp program. The motion carried by the following straw vote: AYES: Mandic, MacAllister, Bailey, Yoder, Finley NOES: Pattinson, Thomas ABSENT: None Permanent Part-time Position - Beach Operations - Died for Lack_ of Second A motion was made by MacAllister to approve a permanent part-time position of Secretary -Typist for the Community Services beach operations at no further costs, funding from beach operations temporary salaries. The motion died for lack of a second. Temporary Salary Funding Increase - Park Maint. - Straw Vote Failed A motion was made by MacAllister, second Bailey, to approve temporary salary funding increase for Community'Services for park maintenance to be held in abeyance -pending the consolidation study, in the amount of $30,000. The motion failed by the following straw vote: AYES: MacAllister Bailey NOES: Pattinson, Thomas, Mandic, Yoder, Finley i 4 ABSENT: None 1 Page #7 - Council Minutes - 11/15/79 Library_- Childrens.Div. - Increased Funding Level - Straw Vote Failed A motion was made by MacAllister, seconded by Bailey, to approve a funding level increase in temporary salaries..for the Childrens' Division of the Library in the amount of $700.00. The motion failed by the following straw vote: AYES: MacAllister, Bailey, Finley NOES: Pattinson, Thomas, Mandic, Yoder ABSENT: None Appropriation Revision Request - Approved by Straw Vote Mr. Moseley stated that staff received the consolidation of unauthorized departmental appropriation accounts into one appropriation account in order to facilitate Council review of all requests for authorization to expend Capital Outlay Funds. Following discussion, on motion by Pattinson, second Finley, Council approved the transfer of $1,514,060 from unauthorized departmental appropriation account by the following straw vote: AYES: Pattinson, Thomas, Mandic, MacAllister, Yoder, Finley NOES: Bailey ABSENT: None Capital Outlay Recommendations - Deferred to 1213/79 Mr. Moseley presented the City Administrator recommendations regarding proposed Capital Outlay requests. Following discussion, a motion was made by Mandic, seconded by Bailey to defer the City Administrator's recommendations regarding Capital Outlay requests to December 3rd, recommendations from Council to be given to the'City_Administrator by. November 29th The motion carried by the following vote: AYES: NOES: ABSENT: Pattinson, Thomas, Mandic, Bailey, Yoder MacAllister, Finley None Assistant City Administrator Requested - Authorized The Mayor cited the need for an Assistant City Administrator and requested that Council give consent to the position being filled. Following discussion, a motion was made by MacAllister, seconded by Mandic, to rein- state the position of Assistant City Administrator. The motion carried by the follow- ing vote: AYES: Mandic, MacAllister, Bailey, Finley NOES: Pattinson, Thomas, Yoder ABSENT: None Fee Revision - No Action Mr. Moseley presented a schedule of fee revisions as recommended by Community Services. Considerable discussion was held regarding the matter. [5 .WW Page #8 - Council Minutes - 11/15/79 A motion was made by MacAllister to approve the fee revisions as recommended by Community Services relative to Adult Sports, Youth Sports, Adventure Playground, Aquatics and Day Camps. The motion died for lack of a second. Mayor MacAllister requested that staff present a correlation of fee revision and level of service that would be curtailed if the revision were not adopted. Considerable discussion was held regarding the matter. Councilman Mandic suggested that at the next Council meeting to. be held November 19th that Council schedule a meeting to discuss fee revision and request public input at that time. Mid -Year Revision - F'Y 1980/81 Budget Schedule Mr. Moseley informed Council that another budget revision had been tentatively scheduled for March 10, 1980 and.that budgeting efforts for FY 1980/81 would begin December 3,.1979. He stated that between February 11 and February 22, 1980 departmental hearings were scheduled and that Council was invited to attend those hearings; and that department head program prioritizing would tre scheduled for March 3 to March 31 to which Council was also invited. He informed Council that the preliminary budget should be submitted April 25, 1980 and hopefully adopted in early June; the tax rate to beset August 31, 1980. ayW s Committee Meeting Mayor MacAllister stated a Mayor's Committee meeting had been set .for 1:30 P.M., November 16 with the City Administrator and City Attorney and that concern had been expressed by the City Attorney regarding the meeting. He requested Council input regarding whether this meeting should be geld or whether the entire Council should meet with the City Attorney. Following discussion, it was decided the meeting would be an open meeting with the entire Council in attendance. Mayor MacAllister stated that the meeting with the City Attorney would be an agendized item on November 19, 1979 at 6:00 P.M. ADJOURNMENT Mayor MacAllister adjourned the adjourned regular meeting of the City Council to Monday, November 19, 1979 at 6:00 P.M. in Room B-8, Civic Center. i City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ATTEST: City Clerk ayor