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HomeMy WebLinkAbout1980-06-10MINUTES Council Chamber, Civic Center Huntington Beach, California Tuesday, June 10, 1980 A tape recording of this meeting is on file in the City Clerk's Office Mayor Bailey called the adjourned regular meeting of the City of Huntington Beach to order at 7:30 P.M. ROLL CALL Present: Finley, Bailey, MacAllister, Mandic, Kelly Absent: Pattinson, Thomas Mayor Bailey presented her budget message and informed the public that the purpose of the meeting was to receive input regarding the Preliminary Budget for FY 1980-81. The City Administrator presented five viewgraphs and gave an overview of the pre- liminary budget. PUBLIC HEARING - PRELIMINARY BUDGET FY 1980-81 The Mayor announced that this was the day and hour set for a public hearing to. consider the preliminary budget for FY 1980-81. The City Clerk announced that all legal requirements for publication and posting, had been met, and that she had received no communications or written protests to the matter. The Mayor declared the hearing open. Al Schmidt, City, spoke regarding the Allied Arts activities and stated that he believed that for every dollar spent for arts $12 can be generated for the City. Alice Bowes, City, a volunteer at the Banning Library Annex, thanked Council for making copies of the budget available to the public at no charge. She requested that Council support SB 958 pertaining to possible funding for libraries. Bruce Price, Westminster, stated that he was the President of the Board of Directors for Teen e p Youth Services Bureau and requested that Council give financial support to the organization. He stated that an office is open in Fountain Valley and that 45% of the clients were from Huntington Beach. If Council could not include the organization in. the budget at_this time, he requested that the City enter into negotiation with Fountain Valley in an effort to develop a tri-level agreement for this particular activity. Tom Livenood, City, expressed his appreciation to the City Administrator and staff for their response to his questionnaire.. He raised additional questions regarding updating the policy plan, PERS increase, the contingency fund, risk management, reorganization of the City Attorney's Office, the salary of a superintendent in the Parks Division and stated that he was glad to see that the uniform expense program had been lowered. Page #2 - Council Minutes. - 6/10/80 Wilma Stevens, City, spoke regarding the purchase of a machine that analyzes glass fragments for the Police Department and questioned why the Police Department did not use state or county facilities for the testing. She -also questioned whether the City takes advantage of paying suppliers within a certain time limit to take advantage of discounts. Cecil Wheat, City, spoke for concessionaires at the beach requesting that Council not raise the parking fees at the beach. He stated that he believed people would go to the state beach where parking fees would be less and that the beach conces- sions at the City beach would suffer a loss of revenue. Stan Cohen, City, questioned whether the City would have a surplus of funds to carry over to the FY 1980-81 budget. He wanted to know how much the surplus would be and whether Department Heads were recognized for achieving a surplus in their departments. He requested that Council not raise the fee for the resident parking pass at the beach. There being no one present to speak further on the matter the hearing was closed by the Mayor. RESESS - RECONVENE The meeting was recessed by the Mayor at 8:30 P.M. The Mayor reconvened the meeting at 8:40 P.M. CITY ADMINISTRATOR RESPONSE TO QUESTIONS The City Administrator responded to questions raised during oral communications. He agreed that the policy plan should be top priority and also that goals and ob- jectives in the Citizens'Manual submitted in 1974 should be reassessed; he commented on the multi -year budget. He stated that departments were now considering consoli- dation of vehicles and vehicle maintenance. In regard to the contingency fund he stated that all expenditures were approved by Council. Mr. Hall clarified the actuarial services provided by insurance adjusters R. L. Kautz. The City Adminis- trator spoke regarding the City Attorney's Office reorganizing and that the budget for the City Attorney reflects expenses for outside consultants. The City Adminis- trator stated that in regard to the salary of a Park and Development Superintendent; that individual had been a Department Director and due to a merger of departments he was put in a "Y" rating. The Chief of Police clarified the matter of the glass fragment analyzer stating that it had been ordered and that it was included in the current year budget, not the proposed budget. Councilman Mandic questioned the Chief of Police regarding the use of state facilities for testing. The Chief of Police responded. The Purchasing Officer stated that all advantages were pursued in paying suppliers and getting term discounts. The City Administrator commented on raising parking fees at the beach and the concept of users paying for services. The Finance Director spoke regarding the unappropriated surplus funds. The City Administrator stated that staff would look into SB 958 and that he would present their analysis of the bill to Council. COUNCIL COMMENTS Councilman Mandic Councilman Mandic commented on Item #8 of the Police Department budget pertaining to an automobile report system questioning why the item had not been recommended for approval. The City Administrator responded that he had requested that the Page #3 - Council Minutes - 6/10/80 Director of Data Processing review the item; agreed that the service was essential and that they were getting a precise figure. He noted this was a feasibility study. Councilman Mandic inquired as to what the various proposed revisions would do to the overall budget. The City Administrator responded that there would be some increase. Mayor Bailey Mayor Bailey welcomed Fire Chief Picard back after his illness. Councilman MacAllister Councilman MacAllister commended staff on their preparation of the budget, especially the fact that it was clear and easy to understand. He commented on parking fees at the beach stating he would like to see the day use fee set at $2.50 and resident pass at $20. He stated that as soon as this budget process is complete he would like staff to concentrate on long-term capital outlay projects such as maintenance and upkeep on buildings. and replacement of equipment. Councilwoman Finley Councilwoman Finley stated that she was Council liaison to the Council on Aging and that they requested that she inform Council as to the manner the City of Seal Beach administers their utility tax exemption for senior citizens. Discussion was held regarding exempting low income and/or senior citizens from the utility tax. Mayor Bailey directed staff to investigate the loss of revenue to the City if senior citizens only were exempt from such a tax. Councilwoman Finley stressed the impor- tance of reviewing the Policy Plan. SELF -FUNDABLE PROGRAMS - APPROVED AS MODIFIED The City Administrator gave an overview of the proposed implementation plan for self - fundable programs. Recreation Program The City Administrator presented his recommendations to Council regarding implemen- tation of a self -fundable Recreation Program. Following discussion, a motion was made by Bailey, seconded by Finley, that Council approve a reduced subsidy for the Recreation Program, excepting Youth Sports: base- ball, football and basketball. The motion carried by the following roll call vote; AYES: Finley, Bailey, Mandic, Kelly NOES: MacAllister ABSENT: Pattinson, Thomas Library Media The City Administrator presented his recommendations to Council regarding implemen- tation of a self -fundable program for Library Media. Following discussion, a motion was made by MacAllister, seconded by Mandic, that Council approve a reduced subsidy for the library media. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas Page #4 - Council Minutes - 6/10/80 Development Services The City Administrator presented his recommendations to Council regarding implemen- tation of a self -fundable program for Development services. Following discussion, a motion was made by Mandic, seconded by. -MacAllister, to approve a reduced subsidy for the Development Services Program. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas Councilman Mandic clarified the intent of his motion. It.was to approve reduced subsidy on the Building Permit section of the program only; that the City Administra- tor perceived the motion to include the entire Development Program and that he, Councilman Mandic, would allow this to stand. Beach Program The City Administrator presented his recommendations to Council regarding implemen- tation of a self -fundable Beach Program. Discussion was held regarding the parking. fees at the beach. A motion was made by MacAllister, seconded by Kelly, to implement the self -fundable Beach Program with the exception of beach parking fees pertaining to day .use and the resident pass. Following discussion, Councilman Kelly withdrew his second. The," motion failed for lack of a second. On motion by Mandic, second Finley, Council approved keeping the resident pass for beach parking at $15. The motion carried by the following roll call vote: AYES: Finley, Bailey, Mandic NOES: MacAllister, Kelly ABSENT: Pattinson, Thomas On motion by Mandic, second MacAllister, Council approved the fee of $2.50 for day use beach parking. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas On motion by Mandic, second MacAllister, Council approved a $40 fee for a non-resi- dent pass for beach parking. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas Councilman Mandic stated that there was a need for police enforcement of parking in the beach area. Councilman MacAllister suggested that limited time parking be adopted for the business area near the beach. . 92 Page #5 - Council Minutes - 6/10/80 A motion was made by MacAllister, to adopt limited time parking for a one -block business area near the beach. The motion died for the lack.of a second. Councilman Mandic suggested that parking meters be monitered at night. The Chief of Police stated that when two recurrent positions in the Police Department were filled the parking meters would be monitered at night. GOALS AND OBJECTIVES Councilman MacAllister suggested that after councilmembers completed their comments regarding goals and objectives that a study session be scheduled. He stated his concerns regarding community development and the definition of "housing units." He questioned the desirability of very small light industry as opposed to a larger company that would offer employment to more citizens. He commented on an item under Human Services pertaining to recreational facilities to equal four acres per thousand population. Councilwoman Finley stated.that she agreed that Council could only make comments at this time and her hope that these goals and objectives would be completed for the next budget. She stated that she believed there should be no questions marks at the ends of the sentences. Councilman Mandic questioned the definition of the words "continue to support development of housing units." The Director of Development Services clarified the matter. Councilwoman Finley stated that the element of the General Plan that Council offi- cially adopted stated very definite goals and objectives that when Council talked about housing in the Policy Plan it means those goals and objectives. The City Aministrator informed Council that the management team would be analyzing the goals and objectives and that, with the comments from Councils staff could put together a framework for Council's use at their study session. Mayor Bailey stated her concern under the "Economic" section regarding the words "maintain current property tax rate" and "current revenue sources should be main- tained." She stated that under "Grants" the words "to support only existing service level programs" should be reviewed. She stated that she believed clarification was needed regarding the words under Public Works "direct field related" pertaining to traffic and public safety. Councilman Kelly commented on the Public Works policy and commended Landscape Super- intendent Daryl Smith for maintenance of the parks. He stated his desireto main- tain citizen input to Council throughout the year. Councilman Mandic stated his concern regarding the trees in the downtown area that are beginning to lift the concrete. He requested that staff come back with in- formation regarding a solution to the problem. REVISIONS TO THE PRELIMINARY BUDGET - FY 1980-81 The City Administrator presented proposed revisions to the preliminary budget for FY 1980-81. Discussion was held regarding upgrading an existing vehicle for the Senior Outreach Program rather than the purchase of a new one. Page #6 - Council Minutes - 6/10/80 On motion by MacAllister, second Bailey, Council approved the proposed revisions to the preliminary budget for FY 1980-81. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas ADOPTION FOR BUDGET SCHEDULED - 6/23/80 Following discussion, a motion was made by Mandic, seconded by MacAllister, that Council adopt the budget on June 23rd. The motion carried by the following roll call vote: AYES: Finley, Bailey, MacAllister, Mandic, Kelly NOES: None ABSENT: Pattinson, Thomas ADJOURNMENT The Mayor adjourned the regular meeting of the City Council to 6:30 P.M., Monday, June 16, 1980, in the Council Chamber. ATTEST: City C erk ity C erk and ex- Icio Clerk of the City Council of the City of Huntington Beach, California .wrrr - Opp, 71 / Mayor 94