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HomeMy WebLinkAbout1984-11-28.j HUNTINGTON BEACH PUBLIC FACILITIES CORPORATION MINUTES Meeting of November 28, 1984 The Regular Meeting of the Board of Directors of the Huntington Beach Public Facilities Corporation was called to order by President Nowlin at the City of Huntington Beach Corporation Yard, Huntington Beach, California on November 28, 1984. There were present from the Board: Houseal Nowlin Teixeira Absent: Sapp Wamhoff Also attending: Gail Hutton, City Attorney Kathryn MacKenzie, Deputy City Attorney Jim Nitzkowski, Legal Intern Annabelle Richards, Accountant Donald W. Kiser, Assistant Secretary The meeting was called to order by President Nowlin. Roll Call was taken as recorded above. The September 26, 1984 Minutes were approved as presented. Motion was made and seconded to approve the September 1984 Treasurer's Report. The motion carried. Copies of the Annual Financial Statements for the year ending June 30, 1984 were presented to the Board by Annabelle Richards. These were prepared by Arthur Young and Company. City Attorney, Gail Hutton, addressed the Board Members and asked them to reconsider the previous tabling of the City's request to expend funds, in an amount not to exceed $10,000.00, to renovate the Huntington Beach City Attorney's Office. She submitted copies of several memorandums revealing the critical needs of the office and the resultant impact from overcrowding and lack of privacy. Mrs. Hutton stated the estimated cost of construction is relatively low when you consider how greatly the City will benefit from the increased efficiency of the City Attorney's Office. Mrs. Hutton introduced her two staff members, Kathryn Mackenzie and Jim Nitzkowski, who will be occupying the offices to the Board Members. After reviewing the documents and hearing the presentation, motion was made, seconded, and approved to remove the former request from the table and open for discussion. Following discussion regarding the perogative for project priority selection being a responsibility of the City Council and Administration of the City, motion was made, seconded, and approved to allocate $10,000.00 for the City's use as it chose. Mr. Kiser indicated he would notify the City Administrator of the allocation and would recommend the monies be expended for the law library remodeling. The Board Members reviewed the Investment Designations Report submitted by Mr. Kiser. The report is an explanation of the initials adjacent to the investments listed in the Treasurer's Report, and was submitted to assist the Board in reviewing the reports. Mr. Kiser was called upon for the Civic Center Report. The following was noted: 1. On November 6, 1984, a purchase order was issued to install -2- carpet on the fifth floor of the Civic. The cost will be $5,180.00, leaving only approximately $2,000.00 of the original allocation. 2. A contractor has been hired to pave the jail roof. The estimated cost will be $25,000.00. 3. A purchase order has been issued for $60,000.00 plus for carpet to be installed in the Civic Center, Central Library, and one of the recreation centers. 4. Mr. Kiser is in the process of obtaining bids for heating and air-conditioning work at the Civic Center and Central Library. 5. Mrs. Houseal questioned the working order of the Civic Center elevators. Mr. Kiser reported that not enough funds had been allocated by the PFC for the major elevator control replacement, but a switch has been installed which has helped a lot. 6. An automated fuel system has been funded by the City to be set up at the Civic Center similar to the one at the City Yard.. Next on the agenda was the Central Library Report. Mr. Kiser reported the following projects have been completed. 1. Expanded Media Area Storage Room 2. Safety Area by the Book Drop 3. Sealing off of Cubicle by Telephone Booths -3- Mr. Kiser informed the Board that he had received a report from the Community Services Department regarding the outside pools at the Central Library. The estimated cost of making the pools operable again is approximately $70,000.00 plus. Season's Greetings and decorations have been installed at the Civic Center. A request was made by the Directors for a report on the Directors attendance record for PFC meetings during the past two years. There being no further business, the meeting was adjourned to the next Regular Meeting of January 30, 1985. ACCEPTED: D. L. Nowlin President Respectfully submitted, Mary A. Jenktprt Recordi g Secretary May El n Houseal Secy./ easurer -4-