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HomeMy WebLinkAbout1986-06-13• MINUTES SPECIAL ADJOURNED MEETING HUNTINGTON BEACH BOARD OF ZONING ADJUSTMENTS Room B-6 - Civic Center 2000 Main Street Huntington Beach, California MONDAY, JUNE 13, 1986 - 1:30 P.M. BOARD MEMBERS PRESENT: Evans, Godfrey, Krejci, Smith NOTE: Tom Shaw was present from the Fire Department to represent Tom Poe STAFF MEMBERS PRESENT: Franklin The Special Adjourned Meeting to discuss Use Permit No. 86-44 for the applicant, Huntington Beach Concours D'Elegance, was called to order at 10:00 A.M., by Dennis Krejci, Acting Chairman. Board members present were Dennis Krejci, Glen Godfrey, Les Evans, and Daryl Smith. Tom Shaw was present to represent the Fire Department in place of Tom Poe. Others present were Bruce Powers, Bart P. McGrath and Diane Adams representing the applicant; Lt. George Renek of the Police Department, Pat Dapkus of Administration, and Robert Franklin, Staff member from the Planning Department. REGULAR AGENDA ITEMS: USE PERMIT NO. 86-44 Applicant: Huntington Beach Concours D'Elegance: A request to permit a temporary outdoor event on Saturday, June 21, 1986, from 8:00 A.M. to 4:00 P.M. Subject property is located at 17011 Beach Boulevard (Southwest corner of Beach Boulevard and Warner Avenue). This request is covered by Categorical Exemption, Class 11, California Environmental Quality Act, 1984. Staff member, Robert Franklin, reminded the Board the meeting had been continued from the Regular Meeting on Wednesday, June 11, 1986, for the purpose of additional review of a special events activity to be held at the Charter Centre on Saturday, June 21, 1986. The Board had wanted input from the Police Department and from Administration regarding possible traffic ramifications of this type of an activity • at a busy intersection such as Beach Boulevard and Warner Avenue. Minutes, H. B. Board of Zoning Adjustments Special Adjourned Meeting June 13, 1986 Page 2 Bruce Powers explained the event is to put on a show where expensive and rare automobiles would be on display for viewing. The event will be held at the new Charter Centre from 10:00 A.M. to 3:30 P.M. and the activity will take up the central area. Automobiles will be on display there, as well as on the Sixth Floor of the parking garage, and proceeds from the event will go to the Huntington Beach Library Patrons. Staff reported he had contacted Bruce Gilmer of the Public Works Department regarding the preliminary plan for traffic flow. He feels the Beach Boulevard entry barricades should be closer to Beach Boulevard. Valet parking should be further into the area and they should have uniformed police officers indicating the traffic direction. The intent is to keep the traffic flowing so there will be no entrapment. They will need a minimum of two (2) people stationed on the ground level for directing traffic and someone will be needed to advise people when the parking structure is full. The Board was reminded by Staff they had previously determined that signs should be placed at the Beach Boulevard entrance and at the corners to direct traffic beyond Charter Centre and around to the Warner Avenue entrance and parking garage. There should be no parking on residential streets in the area. Daryl Smith said he would like the Board to establish a point where drivers would stop their cars and the valet parking attendants would take over. It should be in the front area so there will be a safe distance for maneuvering the vehicles. A discussion was initiated by Tom Shaw relative to the traffic circulation pattern for fire and other emergency vehicles. Les Evans suggested that barricade cones be conveniently kept where the Beach Boulevard entrance could be completely closed off if any stacking of automobiles occurred at that point. Daryl Smith also expressed concern that parking would first occur on the lower level of the parking garage and suggested the Board should condition that the garage be filled from the upper floors (Fifth Floor) downward to the lower levels. Bart McGrath agreed that was an excellent idea. Bruce Powers explained they would be using six foot by ten foot (6' x 10') movable fencing panels to surround the central area where the automobiles would be on display. Les Evans left the meeting at this point - 10:30 A.M. Glen Godfrey asked if the Police Department had any concerns over the possible traffic problems. Lt. Renek of the Police Department Traffic Division stated there should be no problems as long as the -2- 6/13/86 - BZA Minutes, H. B. Board of Zoning Adjustments Special Adjourned Meeting June 13, 1986 Page 3 barricades were conveniently available to block off the primary and Beach Boulevard accesses to move traffic along if stacking becomes an issue. Mr. Smith then asked if uniformed officers would be available and Lt. Renek said he could possibly provide a couple of motorcycle officers for monitoring traffic in the area. Bruce Powers said arrangements would be made for reimbursement to the Police Department for their services. Dennis Krejci asked if Police had received any negative feedback on other events at Charter Centre and Lt. Renek replied they had not. According to Diane Adams, there would be approximately twenty (20) people from their Patrons group and another twenty (20) from the Library to work on the grounds. These people will have badges, etc., to show they are officially working with the Concours group. Mr. Smith asked about placing the Police Explorers (in vests) where they could direct street traffic. Lt. Renek said they were not meant to be used out on the streets and would be kept at the entrances and in the interior area of the Centre. • Ms. Adams said anyone needing vests, as suggested by Mr. Smith, would have them - that they wished to make this event a complete success and would have people at all the suggested areas. Bruce Powers mentioned they would have four (4) people in charge who would be on the premises at all times to resolve any possible problems. • Mr. Powers agreed with Dennis Krejci's statement that this was the first event of this nature at this Centre and they would be lucky to have one hundred (100) to two hundred (200) people present. Mr. Powers further explained there would be a fee of $7.50 to gain entrance into the roped off area. Glen Godfrey suggested a sign should be placed where people driving by could see that there was a charge before entering the parking area. Mr. Powers said there would be an exit available if anyone did not wish to remain. Bart McGrath said they were trying to give a fair value for the money expended. He further stressed the efforts which had been made to convince these exhibitors they should bring their rare and expensive automobiles to this site - and then pay for the privilege of exhibiting them. He also mentioned this same type of event was held annually in Newport Beach and his group was attempting to promote the City of Huntington Beach with this showing. There was a discussion about ingress and egress to Chili's, Franco's, Edwards Cinema, etc., and it was determined valet parking would be provided. -3- 6/13/86 - BZA Minutes, H. B. Board of Zoning Adjustments Special Adjourned Meeting June 13, 1986 Page 4 Daryl Smith asked, if this event was approved, to have each involved Department send the Board of Zoning Adjustments a report on the results of this year's affair. Pat Dapkus of Administration inquired whether approval of this event had gone before the City Council and Daryl Smith said it had not. UPON MOTION BY SMITH AND SECOND BY GODFREY, USE PERMIT NO. 86-44 WAS APPROVED WITH THE FOLLOWING CONDITIONS, BY THE FOLLOWING VOTE: CONDITIONS OF APPROVAL: 1. The conceptual site plan received May 14, 1986, shall be revised to depict the following modifications: a. Two-way traffic aisles for more efficient movement of traffic through the complex. b. Location of movable barricades for proper circulation of Police and Fire Department emergency equipment. c. Relocation of valet parking to an interior area of the complex. 2. The applicant shall provide for clean up of the area after the closing of the event. 3. The applicant shall obtain all applicable permits. 4. Two (2) uniformed Police officers shall be on duty inside the complex during the entire event, and the cost of their services shall be borne by the applicant. Police "Explorers" shall be available for stationing with signs to keep traffic moving in the event of "full capacity" occupancy of the complex. 5. A minimum of two (2) people shall be provided on each level of the parking structure and a minimum of three (3) people shall be in attendance on the ground level. 6. The parking structure shall be filled from the topmost available level down to the bottom level to insure that those in charge will have knowledge of spaces available in the structure, and the parking structure shall be closed when it is full. 7. Signage shall be provided at the corners of Slater Avenue and • Beach Boulevard, Slater Avenue and Nichols Street, and Nichols Street and Warner Avenue directing traffic to the parking area. After completion of the event, all signage shall be removed at the applicant's expense. -4- 6/13/86 - BZA Minutes, H. B. Board of Zoning Adjustments . Special Adjourned Meeting June 13, 1986 Page 5 8. Visitor parking shall be monitored on residential streets adjacent to the complex in order to mitigate excessive parking impact. 9. In the event the complex reaches "capacity level", the deceleration lane entrance into the complex from Beach Boulevard shall be closed off by movable barricades. NOTE TO APPLICANT: You are hereby notified that, for future events, this Department must receive your complete Temporary Outdoor Event application a minimum of four (4) weeks prior to the event for adequate review and processing. If this procedure is not followed, your application will not be processed. AYES: Godfrey, Krejci, Smith NOES: None ABSENT: Evans, Poe There was no further business to be presented to the Board for their review. UPON MOTION BY KREJCI AND SECOND BY SMITH, THE SPECIAL ADJOURNED MEETING WAS ADJOURNED TO THE STUDY SESSION ON MONDAY, JUNE 16, 1986, AT 10:00 A.M., BY THE FOLLOWING VOTE: AYES: Godfrey, Krejci, Smith NOES: None ABSENT: Evans, Poe za�g Glen K. Godfrey, Secretary Board of Zoning Adjustments jh (6514d) U -5- 6/13/86 - BZA