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HomeMy WebLinkAbout1998-03-28MINUTES CITY COUNCIUREDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH 8:00 A.M. - Room D - Central Library 7111 Talbert Avenue Huntington Beach, California Saturday March 28,1998 CALL TO ORDER Mayor Dettloff called the adjourned regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to order at 8:00 a.m. in Room D, Central Library. CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL Present: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo (Julien arrived at 8:05 a.m.) Absent: None PUBLIC COMMENTS JACK CHALABIAN, informed Council he is a city resident and involved with building industrial developments in the city. He informed Council of his background in the Los Angeles Sheriffs Reserve. Mr. Chalabian spoke regarding his involvement with the Huntington Beach Police Department. He gave examples of resources which he believes the Police Department needs including equipment, two officer cars so that waiting for back-up is not necessary and a Level 1 Police Reserve. He requested that Council take steps regarding resources and police pay and morale. MOTION TO RECESS TO CLOSED SESSION A motion was made by Garofalo, second Green, to recess the City Council to closed session to consider the following items. The motion carried by unanimous vote. Closed Session - City Council pursuant to Government Code Section 54957.6 to meet with the Acting City Administrator and Acting Assistant City Administrator regarding labor relations matters - meet and confer with the following employee organizations: Marine Safety Officers' Association, Police Officers; Association, Police Management Association, Municipal Employees' Association, Management Employees' Organization, Huntington Beach Firefighters' Association, and Surf City Lifesaving Employees' Association. (120.80) RECONVENE Mayor Dettloff reconvened the adjourned regular meetings of the City Council and Redevelopment Agency at 10:45 a.m. in Room D, Central Library. 561 Page 2 - Council/Agency Minutes - 03/28/98 POLICY AND PROCEDURES ON CITY COUNCIL AGENEDA "H" ITEMS Mayor Dettloff referred to her communication dated February 2,1998 titled City Council Late Agenda Items regarding "H" items. She presented reasons for her recommended policy that Council submit items for the agenda no later than the agenda review time. Councilmember Garofalo stated reasons why at times it is necessary to put late items on the agenda. Councilmember Sullivan requested that staff try to lessen the number of late items presented at Study Sessions. The purpose of the Agenda "H" Items was discussed. POLICY AND PROTOCOL ON LETTERS ON CITY LETTERHEAD - INDIVIDUAL CITY COUNCILMEMBER LETTER HEADS TO BE PROVIDED Councilmember Garofalo expressed his opinion that it is a Councilmember's right to write a letter on their own behalf as long as there is not an appearance that the letter came from the Council as a whole. A motion was made by Garofalo, second Julien that individual City Council letterhead be provided to the City Council. The motion carried by unanimous vote. COMMITTEE/BOARD REORGANIZATION The members of the City Council discussed the communication dated January 28,1998 to Mayor Dettloff from Councilmember Bauer titled Consolidation of Boards, Commissions and Committees. Councilmember Sullivan stated the reasons why he believed the Economic Planning Committee should be dropped due to the overload of work in the Economic Development Department. He recommended that Council authorize the Economic Development Committee to cover both functions beginning December 1,1998. Mayor Dettloff stated that the Citizens Participation Advisory Board was removed from consideration. Councilmember Bauer stated that he did not believe Council wants to do the work of the CPAB, citing examples of the hours put in by City of Westminster Councilmembers who perform this function. The Council determined that the Citizens Participation Advisory Board will be kept as it is. 562 03/28/98 - City Council/Redevelopment Agency Minutes - Page 3 A motion was made by Garofalo, second Green that Council approve the following actions regarding Consolidation of City Boards, Commissions and Committees: 1. Keep CPAB (Citizens Participation Advisory Board). 2. Consolidate all committees having to do with downtown, including police matters, into a single committee. This would include the Downtown Task Forces and the Downtown issues Sub -Committee. 3. Keep the Finance Board and the Investment Advisory Board separate. 4. Combine the Oakview and the Florida -Utica Task Forces. 5. Combine the Allied Arts Board with the Historic Resources Board and let the Allied Arts Board handle the work of the Film Committee. 6. Eliminate the Sign Code Committee. (To be handled by the City Council) 7. Combine the Economic Development Committee and the Economic Planning Committee (The Economic Planning Committee to sunset December 1,1998). 8. Keep Bolsa Chica Committee 9. Combine the Youth Sports Facilities Committee, the Central Park Specific Plan and EIR Committee, the Beach and Park Improvement District Committee, and the Beachfront Development Committee. 10. Combine the Pier Plaza Committee and the Pier Plaza Grand Opening Committee. 11. Keep the Managed Competition Committee and combine the Council Budget Committee and the Audit Sub -Committee. 12. Combine the Housing Element Committee with the Affordable Housing Committee. 13. Keep the Children's Needs Task Force and the Collaborative Committee separate. 14. Environmental Board to meet once per month instead of twice per month. The motion made by Garofalo, second Green carried unanimously. COMMUNITY OUTREACH Mayor Dettloff announced that the first Community Outreach Meeting would be held at Eader School on Monday April 27,1998. COUNCIL POLICY ON RESOLUTIONS AND PRESENTATIONS GIVEN AND RECEIVED AT COUNCIL MEETINGS Discussion was held on matters relative to presentations at Council Meetings. 563 Page 4 - Council/Agency Minutes - 03/28/98 Council expressed the desire that during each of their terms as Mayor, that whenever possible presentations not be planned without the Mayor's awareness. Councilmember Sullivan stated that he believed presentations from the public to individual Councilmembers should be made during public comments. COUNCIL DISCUSSION OF PUBLIC COMMENTS SECTION OF CITY COUNCIL AGENDA City Administrator Silver and City Attorney Hutton reported on issues relative to the subject of the Public Comments portion of the City Council Agenda and the appropriate response of Council during public comments. The consensus of Council was that Council when possible will continue to comment or to assist citizens with problems during the Public Comments section of the meeting. Councilmember Sullivan stated that staff must tell the City Council when a Council request of staff is extra time consuming. SCOPE AND PURPOSE OF COUNCIL COMMITTEE REPORTS SECTION OF CITY COUNCIL AGENDA Discussion was held by Council on the topic of Council Committee Reports section of the City Council Agenda. Councilmember Sullivan requested that minutes of the Economic Development Committee be provided somewhat earlier. Councilmember Harman recommended that Councilmembers call Department Heads if they have questions on agenda items in order to lessen the time taken during the Council Meeting. Councilmember Sullivan requested that Departments Heads be available to answer questions prior to a meeting or ensure that an assistant is available to answer questions. PROCEDURE FOR CITY COUNCIL CONSENT CALENDAR/ADMINISTRATIVE ITEMS PORTION OF CITY COUNCIL AGENDA Discussion was held regarding differentiating between routine and non -routine items as it pertains to placement of items on the City Council Agenda. The Council concurred that only items of a routine nature be placed on the Consent Calendar section of the Agenda. 564 03/28/98 - City Council/Redevelopment Agency Minutes - Page 5 ADJOURNMENT - CITY COUNCIL/REDEVELOPMENT AGENCY Mayor Dettloff adjourned the adjourned regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach at 11:55 a.m. to the adjourned regular meetings to be held on Monday March 30, 1998 at 5:00 p.m., in the Caucus Room, Civic Center, 2000 Main Street, Huntington Beach, California. ATTEST: City Clerk/Clerk IVA City ETC"' d'e i er the City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California Ma/Or/ Chairman 565