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HomeMy WebLinkAbout1998-06-19MINUTES CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH Friday, June 19, 1998 12:00 Noon - Rooms C & D Huntington Central Library 7111 Talbert Avenue CALL TO ORDER Mayor Dettloff called the regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to order at 12:00 noon in Rooms C & D. CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL Present: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo Absent: Julien CITY STAFF IN ATTENDANCE: Deputy City Attorney Scott Fields, Economic Development Director David Biggs, Fire Chief -Acting Assistant City Administrator Mike Dolder, Acting Public Works Director Daryl Smith, Police Captain Chuck Poe, Community Services Director Ron Hagan, Library Director Ron Hayden, Deputy City Administrator -Administrative Services Director Robert Franz, Community Development Director Melanie Fallon, Management Assistant Pat Dapkus, newly appointed Public Works Director Bob Beardsley. PUBLIC COMMENTS There were no persons present to address Council regarding the items scheduled on the agenda. CITY CLERK ANNOUNCES LATE COMMUNICATIONS WHICH PERTAIN TO ITEMS ON THE AGENDA Pursuant to the Brown (Open Meetings) Act, City Clerk Brockway announced the following late communications regarding Agenda Items which had been received following distribution of the agenda: Fire Department Slide titled Causes For Low Morale (not dated) Slide report from Library Department titled Technologies Update (not dated) Communication from Councilmember Bauer dated June 19, 1998 titled Items Having Budget Impact 725 Page 2 - Council/Agency Minutes — 06/19/98 Public Works Department titled Pothole Report (not dated) Public Works Department document titled Integrated Infrastructure Management Program (Status Report dated June 19, 1998) (CITY COUNCIL) (CONTINUED FROM 6115198) REVIEW AND APPROVAL OF MID -YEAR BUDGET REPORT AND BUDGET AMENDMENTS FOR FISCAL YEAR 1997/98 — APPROVED RECOMMENDED ACTION AS AMENDED (320.20) The City Council considered a communication from the Deputy City Administrator - Administrative Services Director presenting several amendments to the 1997/98 Budget based on a mid -year review of departmental needs. Training For The Safe Streets Now Program - Approved A motion was made by Bauer, second Green, to approve Item No. 1 on Page No. 2 of the Request for Council Action dated June 15, 1998 as follows: $10,000 is needed as described in the attached memorandum from Police Chief Ron Lowenberg, (Attachment 3). This will provide two days of instruction from the founder of the Safe Streets Now Program. This training program will enable the City's Team COP and the Nuisance Task Force to educate the public on their civil options in regards to nuisance properties in their neighborhoods. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Discussion was held between Council and staff regarding the listed items on the Request for Council Action dated June 15, 1998. Police Captain Poe reported on the need for the funding for the training for the Safe Streets Now program. Information Systems Needs - Approved Mayor Dettloff requested additional information on the need from outside contract assistance relating to information systems operations. Fire Chief Dolder reported on the reasons for the need for an outside contractor rather than hiring a city employee at this time. A motion was made by Sullivan, second Green, to approve Information Systems Needs on Page No. 3 of the Request for Council Action dated June 15, 1998 as follows: 726 06/19/98 - Council/Agency Minutes - Page 3 $80,000 is needed for outside contract assistance relating to Information Systems operations. This will allow the implementation of the new Water Application Fee of $25 which will involve programming changes to existing Information Systems computer programs at a cost of approximately $20,000. In addition, the Information Systems Division has requested outside contract assistance of $60,000 for assistance through the remainder of the year. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Blufftop Bike Path Relocation — Motion To Approve $20,000 - Failed Community Services Director Hagan displayed a large photograph showing the area of Blufftop erosions. Discussion was held regarding the proposed expenditure. Following a discussion, a motion was made by Harman, second Green, to approve the following: Blufftop Bike Path Relocation - $20,000 — Due to erosion in the area, a portion of the bike path along the blufftop needs to be relocated. The motion FAILED by the following roll call vote: AYES: Harman, Green NOES: Dettloff, Bauer, Sullivan, Garofalo ABSENT: Julien Urban Forest Analysis - (Park Acquisition And Development Fund) $10,000 - Approved Councilmember Garofalo stated reasons by he believes this item should be reprioritized until a future time, perhaps when funds are received by the bankruptcy settlement. Following a discussion, a motion was made by Harman, second Green, to approve the following: Urban Forest Analysis — (Park Acquisition and Development Fund) $10,000 — Originally there was a cost estimate of $15,000 to conduct this preliminary study which has been reduced to $10,000 because an oil remediation consultant is willing to perform this portion of the task at no cost to the City. The $10,000 cost is for soils testing and lab analysis. Attachment 5 includes the proposals from two firms and prior staff and City Council communications on this project. Staff recommends this cost be funded out of the Park Acquisition and Development Fund. 727 Page 4 - Council/Agency Minutes — 06/19/98 The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Sullivan NOES: Bauer, Garofalo ABSENT: Julien City Treasurer Staffing - $8,500 - Approved A motion was made by Garofalo, second Green, to approve the following, with the stipulation that the funds be returned to the excess revenue fund: City Treasurer Staffing - $8,500 — Due to the additional collection efforts required by the Treasurer's Office related to the new $25 Water Application Fee recently approved by the City Council, the City Treasurer has requested that a permanent Customer Service Representative position be added to the budget to replace one 'h time temporary position. This would involve an additional annual cost of $25,000. The current year additional cost is $85,000 for approximately 4 months. These costs are offset by new fee revenue. As amended to include the requirement that these funds be returned to the budget -excess revenue fund. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien Oil Well Maintenance - $39,000 - Approved Following a discussion, a motion was made by Garofalo, second Green, to approve the following: Oil Well Maintenance - $39,000 — A serious oil leak occurred and emergency repairs were required on the oil flow line from City Hall to the Miley -Keck Tank Farm. The petro-chemical budget of the Fire Department does not have a contingency fund for emergency repairs of city wells and cannot absorb the $39,000 additional costs for the emergency repairs. (Attachment 6) As amended to require that repayment be made to the budget -excess revenue fund. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien Legal Costs — (Liability Fund) - $300,000 - Approved Deputy City Administrator -Administrative Services Director Franz presented a report. 728 06/19/98 - Council/Agency Minutes - Page 5 Councilmember Harman spoke regarding how insurance reserves work. He stated that he does not believe the city does a good enough job in this regard. He recommended that the city take a stronger stand in lawsuits. Discussion was held. Councilmember Garofalo stated reasons why he believes more litigators for the city should be used. Councilmember Garofalo stated that it would be nice to have the liability fund funded by wins and losses. He stated that the liability fund is underestimated and should be re -estimated in future years. Councilmember Sullivan stated reasons why he believes the City should take a stronger stand in liability issues. A motion was made by Sullivan, second Harman, to approve the following, with the condition that funds be returned to the excess revenue fund.: Legal Costs — (Liability Fund) - $300,000 - $525,000 was budgeted for the current year in the Liability Self Insurance Fund for outside legal costs. That budget has been completely expended through seven months of the fiscal year and we anticipate needing an additional $300,000 to complete the current fiscal year obligations for outside legal costs. This cost is funded by the Liability Self Insurance fund. Attachment No. 7 summarizes the status of our self insurance fund reserves. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan NOES: Garofalo ABSENT: Julien Pier Plaza (Pier Fund)-$450,000 - Approved Community Services Director Hagan presented a staff report regarding his recommendation that that the City Council authorize the use of a $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds. A motion was made by Sullivan, second Green, to authorize the use of the $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds with the amendment that the excess revenue be reimbursed. Councilmember Bauer requested a response from staff at a later date as to clarification of where the water rate fee was originally to go to the Capital Improvement Program. He also stressed that the water fund must be paid back. The repayment to the water fund in relation to the outcome of the appeal to the oil spill litigation was discussed. Further discussion was held between Council and staff regarding the water fund. 729 Page 6 - Council/Agency Minutes — 06/19/98 The motion FAILED by the following roll call tie vote: AYES: Green, Sullivan, Garofalo NOES: Harman, Dettloff, Bauer ABSENT: Julien A motion was made by Harman, second Bauer, to authorize the use of a $450,000 loan from the Pier Fund to the Pier Plaza Project to be repaid from the oil spill litigation proceeds. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Garofalo NOES: Sullivan ABSENT: Julien False Alarm Billing Costs - $5,300 - Approved A motion was made by Garofalo, second Harman, to approve the following item with the stipulation that the money is to be reimbursed to the excess revenue fund: False Alarm Billing Costs - $5,300 — The increased billing activity for false alarms has created more workload in the Police and Treasurer's Department to process billings. A 20 hour per week temporary employee is needed for this workload increase at an annual costs of $16,600. The current fiscal year budget amendment for the remaining four months is $5,300. This cost is offset by new related new revenue. See Attachment 8. The motion carried by the following roll call vote: AYES: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Julien (CITY COUNCIL) CITY COUNCIL -CITY DEPARTMENT HEAD WORKSHOP (City Council) Discussion Of City Council -Department Head Relations The City Council and staff discussed the communication titled Fundamental Priorities that had been distributed in the City Council packet. Deputy City Administrator -Administrative Services Director Franz reported on the communication titled Fundamental Priorities. He reviewed the status of the current Meet and Confer process. He stated that staff expects to have the Memorandum of Understanding by July 6, 1998. Mr. Franz reported on the Managed Competition Model; developing a plan for future labor relations; and a retype of the personnel rules to incorporate Memorandum of Understanding language. Fire Chief Dolder reviewed the document titled Cause for Low Morale (no date) which had been announced earlier in the meeting by the City Clerk. 730 06/19/98 - Council/Agency Minutes - Page 7 Discussion was held between Council and Staff regarding the problems of the business portion of the Council meeting not beginning until oftentimes at 10:00 p.m. It was determined that it would be further studied. Further discussion was held regarding Council/Staff relations, Council meetings and placement of public comments on the Council agenda. Methods of placing public comments on the agenda were reported on by the City Clerk at the request of Councilmember Sullivan. Councilmember Bauer stated that the employee associations have a right to speak on labor relations at the beginning of the meeting because it is an agenda item under closed session. Councilmember Harman requested that Department Heads invite individual Councilmembers, perhaps in groups of two and three, to visit their departments and meet employees of each department. Technologies Update Library Director Hayden presented a report on Technologies Update (no date). He displayed a slide report announced earlier in the meeting by the City Clerk. Major Development Project Priority List Economic Development Director Biggs reported on the Major Development Project Priority List dated May 18, 1998. He reported on the busy summer ahead with many projects scheduled. Councilmember Sullivan questioned why Bolsa Chica Planning is listed as Priority No. 1 and the Community Development Director reported. Discussion was held regarding the mechanism of Council reviewing major proposed developments prior to the formal public hearing process. City Administrator Silver reported that staff is going to try to hold study sessions on major projects before the public hearing: Councilmember Garofalo stated that he did not agree with the Priority List. Councilmember Harman stated that he believes there is a formal process and informal process and that he believes that Councilmembers need to see developments in the early process. Mayor Dettloff requested a response to the memorandum she distributed at City Hall this morning. Community Development Director Fallon reported on the role of the Planning Commission and City Council on development projects and the need for Council not to appear that they have made up their mind prior to the City Council public hearing. Community Development Director Fallon reported at length regarding the process. Deputy City Attorney Field reported on due process issues as they pertain to planning projects. 731 Page 8 - Council/Agency Minutes — 06/19/98 City Administrator Silver stated that he would return to Council on this issue. Performance Based Program Budget City Administrator Silver reported on Performance Based Program Budget including the subject of developing a model and training for writing performance standards: the need for organizational commitment, and the development of the plan for implementation. Team Building Between Departments Community Development Director Fallon reported on the subject of Team Building Between Departments. She stated that Boeing Company has an internal training team that will come to the city and make presentations. Councilmember Sullivan stated that he appreciates the ability to see difference of opinions between departments and did not like the previous process when different department opinions were not presented to Council. Proposed Change Of City Area Code Mayor Dettloff asked Councilmember Garofalo to be a member of the team that will attend a meeting that is planned to discuss the city's area code being changed from area code 714. Infrastructure Implementation Acting Public Works Director Daryl Smith presented a review of the Infrastructure Advisory Committee slide report titled Integrated Infrastructure Management Program Status Report dated June 19, 1998. The report covered the mission statement summary, process, work plan, current status, next phase, infrastructure grant process and infrastructure grant applications. Councilmember Garofalo recommended that the infrastructure meetings be televised on Cable TV Channel 3 and the City Administrator concurred. Councilmember Harman stated that he would like an update and minutes of the meetings as the committee's work is so critical. Help Council/Staff To Be More Effective And Responsive Discussion was held on the Fundamental Priorities item entitled Help Council/Staff To Be More Effective And Responsive. City Administrator Silver requested that Council call him on the day of the Council meetings to discuss questions. City Administrator Silver stated that if an item is not going well at a meeting he would ask that Council continue the item. 732 06/19/98 - Council/Agency Minutes - Page 9 City Administrator Silver referred Council to the City Council Goals and Objectives packet. Councilmember Harman reviewed his memorandum of June 10, 1998, submitting five items for discussion: 1. Business Improvement District (BID) 2. Allowing alcohol to be Served on Sidewalks at Downtown Restaurants 3. Complete the Beach Boulevard Strategy 4. Amend the Existing Redevelopment Project Area for Downtown 5. Elimination of Unnecessary Conditional Use Permits Councilmember Harman stated that he would like to bring these items before Council as "H" Items. Community Services Director Hagan reported on the difficulties that are being encountered as a result of drinking in the downtown area. Police Captain Poe stated that he believed the alcohol consumption is ruining the quality of life in the downtown area. In response to Councilmember Bauer, he stated that there has been no cooperation in the downtown area for businesses policing themselves. He stated that PERQ'S, Studio Cafe and the Shore House are problems. Captain Poe spoke regarding the Police Department's efforts to work with the Alcoholic Beverage Control Board. Considerable discussion was held regarding issues pertaining to serving alcohol in the downtown area. Beach Boulevard Strategy Councilmember Harman spoke regarding his item on Beach Boulevard Strategy. He stated that if Council agrees with establishing a Redevelopment Project Area for select sites along Beach Boulevard that it must be recognized that it will be a long hard process. PROPOSED CHANGES TO THE 1997-99 CITY COUNCIL ADOPTED GOALS AND OBJECTIVES Economic Development Director Biggs responded to Councilmember Sullivan's questions regarding the Fair Housing ordinance. He stated that there is a legal requirement that a Fair Housing Ordinance be adopted. A motion was made by Harman, second Green to approve the following changes to the 1997-99 City Council Adopted Goals and Objectives. 733 Page 10 - Council/Agency Minutes — 06/19/98 GOAL 1 Maintain a Safe Community Task 1: Develop and implement a second five-year plan further facilitating a working partnership between the Police Department and the community to work together in addressing crime and safety -related issues through Community Oriented policing (COP) and Directed Enforcement Projects (DE). Pelising ( Objective 2 Strengthen code enforcement and other related activities where necessary to maintain and improve avoid a deteFiGFati9R 9 the quality of life. Task 4: Assess the eligibility of certain target areas for possible special code enforcement efforts to be funded through the Community development Block Grant Program. GOAL 2 Assure Long -Term Adequacy of the City's Infrastructure Facilities Objective 7 Update the City's Growth Management element of the general plan. GOAL 3 ENHANCE AND MAINTAIN THE ENVIRONMENTAL QUALITY OF THE COMMUNITY Objective 5 Complete update of the City's Local Coastal Program (Coastal element of the General Plan and Implementing Ordinances.) Task 5: Participate in the review of the draft 98 Regional Transportation Plan, Prepared by the Southern California Association of Governments and issued in December 1997. GOAL 5 ESTABLISH POLICIES AND STRATEGIES TO ENSURE A VIABLE BUSINESS ENVIRONMENT THROUGHOUT THE COMMUNITY. Objective 1 Task 3: Undertake the development of an Economic Development Action Plan for the Edinger Corridor to ensure the long-term economic vitality of the area using the Mall's repositioning as a catalyst. Objective 3 Task 3: Evaluate the best approach to ensure the preservation and ultimate development of the industrial area along Garfield between Main and Goldenwest. Objective 5 Ssmplete Continue revitalization of the downtown. Task 2: Process the Waterfront development application and environmental documents. Task 3: Process development applications for the 31 acre site (between PCH and Atlanta Avenue) upon submittal. Ensure the appropriate level of hospitality, retail, restaurant, and entertainment uses are incorporated into the 31-acre site. 734 06/19/98 - Council/Agency Minutes - Page 11 GOAL 6 ADEQUATELY ADDRESS THE CITY'S HUMAN ISSUES AND RECOGNIZE THEIR IMPORTANCE TO PRESERVINT THE HEALTH AND SAFETY OF THE COMMUNITY Objective 1 Task 2: Continue the Americans with Disabilities Act improvements at the Civic Center and the Police Department Facility. Task 3: Encourage non-profit community based organizations to participate in the Huntington Beach Collaborative and coordinate efforts to serve these populations. GOAL 7 PROVIDE FOR DIVERSE HOUSING STOCK THROUGHOUT THE COMMUNITY AND MAINTAIN THE QUALITY OF HOUSING STOCK. Objective 2 Task 1: Finalize and adopt the City's Housing Element, including the adoption of a Fair Housing Ordinance. Task 4: Develop an appropriate program to implement and monitor affordable housing developed by the private and public sectors. Task 5: Develop more affordable housing for special needs groups such as large, low- income families, senior citizens, and disabled persons; as well as Project Self - Sufficiency recipients, homeless persons and families; and other underserved categories. GOAL 8 MAINTAIN AND CONTINUALLY IMPROVE ORGANIZATION EFFECTIVENESS Objective 2 Task 3: Design and implement a city wide Volunteer Recognition program to assure consistency between programs and heighten the importance of community volunteerism. Objective 4 Task la: Increase communications between boards/commissions by transmitting their respective agendas to each other. Objective 7 Taskla: Fully implement a Quality Service Program and recognize employees for quality customer service. GOAL 9 CONTINUE TO PROVIDE DIVERSE EDUCATIONAL, CULTURAL AND RECREATIONAL OPPORTUNITIES FOR ALL CITIZENS. Objective 2 Task 1: Prepare Urban Design Guidelines. 735 Page 12 - Council/Agency Minutes — 06/19/98 GOAL 11 ENSURE THAT THE HUNTINGTON BEAHC LOCAL GOVERNMENT IS OPEN, ACCESSIBLE AND RESPONSIVE TO ALL CITIZENS IT SERVES. Objective 1 Task 2: Review the Citizen Participation Plan to assess its effectiveness in meeting the community citizen participation requirements of the CDBG and HOME Programs. Task 3: Provide reasonable accommodations for persons with disabilities at all public meetings. Objective 4 Task 3: Annually celebrate Community Development Block Grant week held in April by acknowledging the accomplishments of the CDBG program and the work of the citizens participating in neighborhood improvement projects GOAL 12 ESTABLISH AND MAINTAIN RELATIONSHIPS WITH THE UNITED STATES GOVERNMENT, STATE OF CALIFORNIA, COUNTY OF ORANGE, CITIES OF ORANGE COUNTY, LOCAL SCHOOL DISTRICTS, AND ALL ELECTED OFFICIALS, AS NECESSARY, TO PROMOTE THE INTERESTS OF HUNTINGTON BEACH. Objective 2 Actively participate in Census 2000. GOAL 13 RECOGNIZE TOURISM AS A PROMINENT INDUSTRY IN THE FUTURE OF HUNTINGTON BEACH AND ACTIVELY SEEK ITS PROMOTION AND DEVELOPMENT. Objective 1 Task 3: Foster development which enhances the tourism infrastructure such as hotels, timeshare, meeting facilities, and entertainment/retail. ADJOURNMENT - CITY COUNCIUREDEVELOPMENT AGENCY The adjourned regular meeting of the City Council and the Redevelopment Agency of the City of Huntington Beach adjourned to Monday, July 6, 1998, at 5:00 p.m., in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. ATTEST: City Clerk and ex-o icio erk of e City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California City Clerk/Clerk 736 Ma or/Chairman