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HomeMy WebLinkAbout1998-08-17 (7)MINUTES CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH 5:00 P.M. - Room B-8 7:00 P.M. - Council Chamber Civic Center, 2000 Main Street Huntington Beach, California 92648 Monday, August 17, 1998 An audio tape recording of the 5:00 p.m. portion of this meeting and a video tape recording of the 7:00 p.m. portion of this meeting are on file in the Office of the City Clerk. CALL TO ORDER Mayor Dettloff called the regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to order at 5:00 p.m. in Room B-8 CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL Present: Harman, Green, Dettloff, Bauer, Sullivan, Garofalo, (Julien arrived at 5:08 p.m.) Absent: None PUBLIC COMMENTS REGARDING STUDY SESSION & CLOSED SESSION AGENDA ITEMS There were no persons present to address Council regarding the study session or closed session items scheduled on the agenda. (CITY COUNCIL) STUDY SESSION — PRESENTATION REGARDING CITY'S MEMBERSHIP IN THE INSURANCE COVERAGE PROGRAM OF THE BIG INDEPENDENT CITIES EXCESS POOL (BICEP) (310.70) The City Council held a study session to hear a presentation regarding the city's membership in the Big Independent Cities Excess Pool (BICEP). Provided for the study session was a document titled Big Independent Cities Excess Pool - City of Huntington Beach - City Council Study Session, August 17, 1998 prepared by Gregory J. Spiker, BICEP General Manager, Ken Spiker and Associates, Incorporated. Karen Foster, the city's Risk Manager, introduced Greg Spiker, General Manager of BICEP. Ms. Foster presented background information on the history and purpose of BICEP. She stated that cities pooled together and did not join with school districts because BICEP was formed 18 Page 2 - Council/Agency Minutes — 08/17/98 exclusively for participation of cities. She stated that liability insurance is now available to cities to purchase at a reasonable rate; however, the cost could go up again. Gregory Spiker, BICEP General Manager, addressed Council regarding BICEP. He informed Council that BICEP now buys commercial insurance. City Risk Manager Foster, at the request of City Administrator Silver, reported on aspects of the BICEP program including the procedure for obtaining defense counsel. City Risk Manager Foster stated that the city has been successful in the worker's compensation program. Gregory Spiker, BICEP General Manager, responded to Councilmember Harman's inquiries relative to why Huntington Beach participates in the BICEP program rather than other insurance pools which other cities have joined. Councilmember Harman presented questions regarding the chart in the report titled BICEP Program Liability Insurance Coverage -Risk Shared by Member Cities. Councilmember Garofalo requested a cost -benefit relationship be done of Huntington Beach as it compares with other cities and their providers; information to include how much the city has paid into BICEP since inception. City Administrator Silver stated that he also wants to report back to the City Council regarding how much the city will have to pay to withdraw from the BICEP program. In response to Councilmember Julien, City Risk Manager Foster reported on the city's worker's compensation coverage including the excess worker's compensation coverage carried by the city. Councilmember Green asked if it would be advantageous to ask other cities to join BICEP. City Risk Manager Foster reported. She stated that participation of a minimum of five cities is 6 required to maintain BICEP. In response to Councilmember Harman, Mr. Spiker reported that BICEP does have investment guidelines that are very conservative. City Treasurer Frieidenrich informed Council that she has reviewed the guidelines. Councilmember Harman asked if the income from BICEP investments is returned to the cities, and Mr. Spiker stated that the money is used to pay for the bonds with the remainder being allocated to the cities. City Attorney Hutton reported that her office will now be able to begin billing BICEP for work that her Deputy City Attorneys perform. The basis for determining premiums for liability insurance and worker's compensation excess coverage was reported on by Mr. Spiker at the request of the City Council. The City Council thanked Mr. Spiker for his attendance at the Council meeting. MOTION TO RECESS TO CLOSED SESSION A motion was made by Garofalo, second Sullivan, to recess the City Council to closed session to consider the following items. The motion carried by the following roll call vote: 19 08/17/98 - Council/AgencyMinutes - Page 3 AYES: Julien, Harman, Green, Dettloff, Bauer, Sullivan , Garofalo NOES: None ABSENT: None Closed Session - City Council pursuant to Government Code Section 54957.6 to meet with its designated representatives William Osness, Personnel Director, and Daniel Cassidy, Esquire, Liebert, Cassidy and Frierson, regarding labor relations matters - meet and confer with the following employee organizations: MSOA, POA, PMA, MEA, MEO, HBFA, and SCLEA. (120.80) Closed Session - City Council pursuant to Government Code Section 54956.9(a) to confer with its attorney regarding pending litigation which has been initiated formally and to which the city is a party. The title of the litigation is Zambrano v. City of Huntington Beach - Orange County Superior Court Case No. 77 41 33. Subject: Zambrano v. City of Huntington Beach. (120.80) Closed Session — City Council pursuant to Government Code Section 54956.8 to give instructions to the Agency's negotiator, Ray Silver, David Biggs and Murrary Kane (Special Counsel), regarding negotiations with John Genovese, Sr. Vice President, MaceRich concerning the purchase/sale/exchange/lease of the property located at 7777 Edinger Avenue (Huntington Center). Instruction will concern price and terms of payment. Subject: Huntington Center. (520.80) Closed Session - City Council pursuant to Government Code Section 54956.8 to give instructions to the Agency's negotiator, Dan Brennan, Director of Real Estate Services; and Gary Dysart regarding negotiations with Collette Temmink and Alan Guttenberg, McDonnell Douglas Realty Company and its successor in interest, Boeing Corp., concerning the purchase of the property located at the northerly 180 feet of Parcels No. 2 and 3, Parcel Map 93-202 immediately adjacent to 14561 Springdale Street. Instruction will concern price and terms of payment. Subject: Peck Reservoir Expansion Site. (Purchase/Sale) (120.80) Closed Session - City Council pursuant to Government Code Section 54956.9(b)(3)(B) to confer with its City Attorney regarding pending litigation. (Facts and circumstances, including, but not limited to, an accident, disaster, incident, or transactional occurrence that might result in litigation against the agency and that are known to a potential plaintiffs, which facts or circumstances shall be publicly stated on the agenda or announced.) Subject: Robert Moran, dec'd - workers comp. (120.80) RECONVENE Mayor Dettloff reconvened the regular meetings of the City Council and Redevelopment Agency in the Council Chamber at 7:00 p.m. CITY COUNCIL/REDEVELOPMENT AGENCY ROLL CALL Present: Julien, Harman, Green, Dettloff, Bauer, Sullivan, Garofalo Absent: None Rill Page 4 - Council/Agency Minutes — 08/17/98 PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Julien. INVOCATION The invocation was led by Bruce Templeton, First Christian Church, Huntington Beach. CITY CLERK ANNOUNCES LATE COMMUNICATIONS WHICH PERTAIN TO ITEMS ON THE AGENDA Pursuant to the Brown (Open Meetings) Act, City Clerk Brockway announced the following late communications regarding agenda items, which had been received following distribution of the agenda: F-1. Memorandum from the Public Works Director dated August 14, 1998 regarding the Santa Ana River Crossings Cooperative Agreement Amendment Request by the City of Costa Mesa adding mutual hold harmless agreements between City and Costa Mesa. F-2. Slide Report from Administration dated August 17, 1998 entitled City of Huntington Beach Intergovernmental Relations Program — Consultant Services Contract. Presentation - By Mayor Shirley Dettloff and the City Council of a Proclamation to representatives of the Huntington Beach Historical Society honoring the Centennial of the Newland House Presentation - To Mayor Shirley Dettloff, the City Council and Ron Hagan, Community Services Director, from a representative of Aera Energy of a check in the amount of $2,000 for Project Self -Sufficiency. PUBLIC COMMENTS VIRGINIA SIMS spoke in support of the firefighters receiving a salary increase. TONY ALVAREZ read a statement on behalf of the members of the surfing community regarding the need to control the number of surfing events held during the year and in no event have both sides of the pier closed at one time. Mr. Alvarez stated that many surfers are looking to surf elsewhere because of the number of events held in the city. JONATHAN LAZAR spoke regarding the problem of the tree in the city parkway in front of his house and the need to have the tree removed by the city. The Mayor stated that the Public Works Director and the City Attorney's Office have been working on this matter for some time. Public Works Director Beardsley reported. 21 08/17/98 - Council/AgencyMinutes - Page 5 BRIAN SPRINGER, firefighter, requested that Council settle the firefighters' contract justly. Mr. Springer spoke regarding the high quality of Huntington Beach firefighters. He displayed a slide report showing salary comparisons. Mr. Springer stated that what is done now will affect the city's future. MARIJA STEPANOVICH addressed Council regarding the need for a rental facility for their parish. She requested Council's assistance in locating a facility. (CITY COUNCIL) ANNOUNCEMENT OF APPOINTMENT OF KELLY RIVERS TO FOURTH OF JULY BOARD TO UNEXPIRED TERM OF JOHN PARTINGTON (110.20) The City Council considered a communication from Councilmember Green announcing the appointment of Kelly Rivers as Mayor Pro Tern Green's representative on the Fourth of July Executive Board for a term to expire December 16, 2000 replacing Board Member John Partington. Councilmember Green corrected the date of the expiration of Miss Rivers' term as December 16, 1998 rather than December 16, 2000 as the beginning appointment was in 1994, not 1996, as the backup material indicated. A motion was made by Green, second Julien to appoint Kelly Rivers to a term on the Fourth of July Board to expire December 16, 1998 filling the unexpired term of John Partington. The motion carried unanimously. (CITY COUNCIL) COUNCIL SUPPORT FOR PROPOSAL FROM DAVID YRISARRI TO PRODUCE, IN COOPERATION WITH THE CITY, A VIDEO CELEBRATING THE HISTORY OF THE CITY OF HUNTINGTON BEACH (910.20) The City Council considered a communication from Councilmember Bauer regarding a proposal from David Yrisarri to produce, in cooperation with the city, a historical video about the city to be completed during the city's 90'h birthday in 1999. The historical video is envisioned as a resource for local elementary, middle, and high schools. Along with the video, a lesson plan would be developed to enable teachers to instruct students about the history of their community. The video is also envisioned as being used to promote economic development, for airing on HBTV-3 and to be made available to tourists who visit the city. Councilmember Bauer presented reasons why he had placed this item on the City Council agenda. Following discussion, a motion was made by Bauer, second Garofalo to approve the following action: 1. Support the project, and 2. Support the mailing of the attached letter on city letterhead and signed by the Mayor. The letter encourages private businesses to become supporters for the development of a historical video about the City of Huntington Beach by financially contributing to help cover the production costs of the project. The motion carried unanimously. 22 Page 6 - Council/Agency Minutes — 08/17/98 (CITY COUNCIL) GOLDEN WEST REFINING COMPANY UPDATE Fire Chief Dolder presented an update on the Golden West Refining Company offshore terminal and the issue of the oil tank farm at Pacific Coast Highway and Newland Street. He reported that the offshore terminal is currently under review by the State Lands Commission and the city has commented on proposed rule changes. Fire Chief Dolder informed the Council that staff has met with CENCO Company regarding their intended activities at the Newland tank farm. He stated that CENCO Company has not submitted a project description and staff has requested one to be submitted. Fire Chief Dolder stated that staff would then review and make recommendations based on specific submittal. He reported on the CENCO Company purchase of Powerline Refining Company in Santa Fe Springs. He stated that the City of Santa Fe Springs is considering an amendment/added conditions to an existing conditional use permit, and the Air Quality Management District is considering a 20-day review for permitting the refinery. Chief Dolder stated that staff is considering comments on the permit process. Mayor Dettloff stated the concern that had been expressed by members of the public at the recent meeting of the State Coastal Commission. She stated that she was glad.to be in a position during the Coastal Commission meeting to state the city's opposition to CENCO's proposal. Mayor Dettloff stated that this has become a statewide issue. She reported that at the recent Coastal Commission hearings held in Huntington Beach, several speakers came forward and brought this to the attention of the Commissioners. The Mayor reported that she was glad to be able to inform them of the leadership role the City of Huntington Beach is taking in trying to prevent this facility from re -opening. Councilman Bauer spoke regarding the need for the City Administrator's Office and the City Attorney to be prepared to recommend to the City Council the legal action Council might take; that the reason he brings this up is that he notes one of the businesses in the city apparently is getting involved in some legal action. (CITY COUNCIL) REPORT BY COMMUNITY SERVICES DIRECTOR REGARDING JUNIOR GUARD TRIP TO NEW ZEALAND Community Services Director Hagan informed Council that the city will be sending 31 Junior Guards to Sister City Waitekere, New Zealand to compete in the championships. He informed Council that any help the City Council and city employees can provide to promote community support of a Junior Guard trip and assistance in their fund-raising would be appreciated. CONSENT CALENDAR — ITEMS REMOVED (City Council) Amendment No. 2 To Contract With All American Asphalt Company For Residential Street Overlays - MSC 397 (City Council) Bid Award - Construction Contract For The Wheelchair Ramp Construction Project In The Newland Enhancement Area; CC-1027 — C. J. Construction, Inc. 23 08/17/98 - Council/AgencyMinutes - Page 7 (City Council) Appointments To Personnel Commission Vacancies (City Council) Design/Build Agreement With Amelco, Inc. For The Police Department DNA Laboratory Expansion Project; CC-1082 (City Council) Resolution No. 98-61 - Approve Two -Year Memorandum Of Understanding Between The City And The Management Employees Organization And Budget Appropriation CONSENT CALENDAR — ITEMS APPROVED On motion by Garofalo, second Green, Council approved the following Consent Calendar items as recommended by the following roll call vote: AYES: Julien, Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: None (CITY COUNCIL/REDEVELOPMENT AGENCY) MINUTES - Approved and adopted the minutes of the City Council/Redevelopment Agency adjourned regular meeting of July 13, 1998 as written and on file in the Office of the City Clerk. (CITY COUNCIL) ACCEPTED THE FLOUNDER PUMP STATION UPGRADE PROJECT; CC-742 AND FILE A NOTICE OF COMPLETION - ARA ENGINEERING (600.60) - Accepted the Flounder Pump Station Upgrade Project at a final cost of $592,663 and authorized the City Clerk to file a Notice of Completion with the County Recorder's Office. (CITY COUNCIL) APPROVED TWO PROFESSIONAL SERVICES AGREEMENTS WITH BERRYMAN & HENIGAR AND WITH PENCO ENGINEERING, INC. FOR DESIGN OF AERIAL HIGHWAY REHABILITATION PROGRAM PROJECTS; PN-17080 (600.10) - Approved the Professional Services Contract Between the City of Huntington Beach and Berryman & Henigar to Provide Design Services for Arterial Highway Rehabilitation for $64,627 and approved the Professional Services Contract Between the City of Huntington Beach and Penco Engineering, Inc., to Provide Design Consulting Services for Arterial Highway Rehabilitation Projects for $70,206 and authorized execution of same by the Mayor and City Clerk. (For 17 streets as listed in Exhibit "A"). (CITY COUNCIL) APPROVED AMENDMENT TO PREVIOUS REQUEST FOR COUNCIL ACTION OF JUNE 15, 1998 (PW-98-051) - APPROVED GAS TAX UNAPPROPRIATED FUND EXPENDITURE - MODIFICATIONS AT SPRINGDALE/WARNER AND BOLSA CHICA/HEIL, CC-1086 & 1088 (600.55) Approved appropriation of $8,850 from the Gas Tax Unappropriated Fund balance for the City's matching funds. (Required to meet the City's requirement to contribute 10% matching funds for both projects). 24 Page 8 - Council/Agency Minutes — 08/17/98 (CITY COUNCIL) APPROVED CITY COUNCIL INTERGOVERNMENTAL RELATIONS COMMITTEE RECOMMENDED POSITIONS IN OPPOSITION TO SPECIFIC STATE LEGISLATION — AB-1070 — DESIGN PROFESSIONALS & SB-50 — SCHOOL FACILITIES ACT (120.70) — Directed staff to draft letters opposing the following legislative bills for the Mayor's signature and send the letters to the appropriate State Legislative Committee and the Governor: AB-1070 — (Campbell): Design Professionals: Indemnification, SB-50 — . (Villaraigosa and Olberg): Leroy F. Green School Facilities Act of 1998: $9 billion School Bond Package CITY COUNCIL) APPROVED AGREEMENT FOR LAND PURCHASE FOR PECK WATER RESERVOIR EXPANSION — SOUTH OF EXISTING PECK RESERVOIR ON SPRINGDALE STREET — AUTHORIZED PUBLIC WORKS DIRECTOR TO SIGN ESCROW INSTRUCTIONS — AUTHORIZED ACCEPTANCE OF DEED (600.10) —1. Approved the Agreement for Purchase, Sale and Escrow Instructions between McDonnell Realty Company and the City and authorized execution by the Mayor and City Clerk and authorized the opening of an escrow; and 2. Authorized the Public works Director to sign escrow instructions upon approval as to form by the City Attorney and 3. Authorized the City Clerk to affix the City's acceptance certificate to the deed and to record same upon City's receipt of deed (property located south of existing Peck Reservoir on Springdale Street). (CITY COUNCIL) APPROVED CONTRACT AMENDMENT NO. 2 - ALL AMERICAN ASPHALT COMPANY - FOR RESIDENTIAL STREET OVERLAYS - MSC 397 (600.50) The City Council considered a communication from the Public Works Director submitting a proposed contract Amendment No. 2 to Agreement Between the City of Huntington Beach and All American Asphalt, Inc for residential street overlay. City Administrator Silver and Public Works Director Beardsley and City Engineer Eichbratt responded to questions of Councilmember Harman regarding the agenda item, including budget, scheduling and quality of sealing. Public Works Director Beardsley clarified the two separate types of street asphalt repair. A motion was made by Harman, second Bauer to approve Amendment No. 2 to Agreement Between the City of Huntington Beach and All American Asphalt, Inc. originally entered into on June 3, 1996 for residential streets overlay and authorize execution by the Mayor and City Clerk. The motion carried by the following roll call vote: AYES: Julien, Harman, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: Green 25 08/17/98 - Council/AgencyMinutes - Page 9 (CITY COUNCIL) APPROVED AWARD OF BID AND APPROVED CONSTRUCTION CONTRACT AS AMENDED FOR THE WHEELCHAIR RAMP CONSTRUCTION PROJECT IN THE NEWLAND ENHANCEMENT AREA; CC-1027 C.J. CONSTRUCTION, INC. (600.70) The City Council considered a communication from the Public Works Director recommending approval of bid award and construction contract to C. J. Construction, Inc. for the Wheelchair Ramp Construction Project in the Newland Enhancement Area — CC-1027. City Attorney Hutton informed Council that Council action should be amended to reflect that the figure of $250 was to be inserted in the contract relative to liquidated damages. She stated that the sample contract on this project was approved February, 1998 and at that time the amount of $250 was inadvertently omitted. A motion was made by Garofalo, second Sullivan to approve the following action: 1. Approve the lowest responsive/responsible bid submitted by C. J. Construction, Incorporated, for the Wheelchair Ramp Construction Project in the Newland Enhancement Area, CC-1027; and 2. Authorize the Mayor and City Clerk to execute an appropriate construction contract in the amount of $35,375; and 3. Authorize the Public Works Department to expend a total of $41,000 including the contract amount of $35,375, anticipated construction change orders of $3,538 and supplemental expenditures of $2,087; Also to approve the amendment mentioned by the City Attorney relative to the amount of liquidated damages in the project to be inserted as $250. Councilmember Harman stated what he believes to be a need to include provision for liquidated damages in all agreements. Public Works Director Beardsley reported. The motion made by Garofalo, second Sullivan carried by the following roll call vote: AYES: Julien, Harman, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: (Green out of the room) (CITY COUNCIL) APPROVED APPOINTMENTS TO PERSONNEL COMMISSION VACANCIES — TAYLOR/ZELEZNIKAR (110.20) The City Council considered a communication from the Personnel Director transmitting recommendations of Councilmember Sullivan and Harman, liaisons to the Personnel Commission, of appointments to the Personnel Commission. Councilmember Harman presented the process by which Councilmember Sullivan and he had followed prior to submitting the recommendations of Darrach Taylor and Richard Zeleznikar as appointees to the Personnel Commission. 26 Page 10 - Council/Agency Minutes — 08/17/98 A motion was made by Harman, second Sullivan to approve the recommendation of Councilman Sullivan and Councilman Harman, liaisons to the Personnel Commission that the following individuals be appointed to four year terms on the Personnel Commission: Darrach G. Taylor, July 1, 1998 to June 30, 2002 and Richard J. Zeleznikar, July 1, 1998 to June 30, 2002. The motion carried by the following roll call vote: AYES: Julien, Harman, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: (Green absent from room) (CITY COUNCIL) APPROVED THE DESIGN/BUILD AGREEMENT WITH AMELCO, INC. - FOR THE POLICE DEPARTMENT DNA LABORATORY EXPANSION PROJECT; CC-1082 (600.80) The City Council considered a communication from the Public Works Director and the Police Chief transmitting a proposed agreement with Amelco, Incorporated for the Design -Build of the Police Department DNA Laboratory Expansion Project. At the request of Councilmember Harman, Police Chief Lowenberg reported on the proposed agreement. A motion was made by Harman, second Garofalo to approve the following action: Approve and authorize the Mayor and City Clerk to execute the Design Build Agreement Between the City of Huntington Beach and Amelco, Inc. to Construct Police DNA Laboratory Expansion Project (CC-1082) for a fee of $124,393, estimated construction contingencies of $17,500, and supplemental expenditures of $3,107. The motion carried by the following roll call vote: AYES: Julien, Harman, Green, Dettloff, Bauer, Sullivan, Garofalo NOES: None ABSENT: None (CITY COUNCIL) ADOPTED RESOLUTION NO. 98-61 - APPROVED TWO YEAR (1/1/98 - 12/31/99) MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE MANAGEMENT EMPLOYEES ORGANIZATION AND APPROVED BUDGET APPROPRIATION (720.20) The City Council considered proposed Resolution No. 98-61 to approve a two-year Memorandum of Understanding between the city and the Management Employees' Organization. Councilmember Sullivan stated his concern that at least 100 hours should be worked by management employees prior to payment being received for excess hours rather than the 75-hour requirement contained in the proposed agreement. 27 08/17/98 - Council/AgencyMinutes - Page 11 A motion was made by Green, second Garofalo to adopt Resolution No. 98-61 - "A Resolution of the City Council of the City of Huntington Beach Approving and Implementing the Memorandum of Understanding Between the Huntington Beach Management Employees' Organization (MEO) and the City of Huntington Beach for 111198 - 12131199" and appropriate $77,110 to pay the increased salary and benefit cost of 1997/98. The motion carried by the following roll call vote: AYES: Julien, Green, Dettloff, Bauer, Garofalo NOES: Harman, Sullivan ABSENT: None (CITY COUNCIL) APPROVED COOPERATIVE AGREEMENT BETWEEN THE CITY AND THE CITY OF COSTA MESA - SANTA ANA RIVER CROSSING COOPERATIVE STUDY & APPROVED BUDGET APPROPRIATION (600.10) The City Council considered a communication from the Public Works Director informing the City Council that a cooperative agreement with the City of Costa Mesa is required to proceed with the Santa Ana River Crossing Cooperative Study (SARCCS) Environmental Impact Report (EIR). Funding for the City of Huntington Beach share of costs must be provided. Public Works Director Beardsley presented a staff report. He reviewed the slide presentation document which had been announced earlier in the meeting by the City Clerk as a late communication. A motion was made by Garofalo, second Green to approve the following actions: 1. Approve the "Cooperative Agreement Between the City of Costa Mesa and the City of Huntington Beach" pertaining to the Santa Ana River Crossing Cooperative Study (SARCCS) Environmental Impact Report and authorize the Mayor and City Clerk to execute the agreement; and 2. Appropriate $15,000 from the unencumbered General Fund for the City's contribution to the Santa Ana River Crossing Cooperative Study (SARCCS) Environmental Impact Report. The motion carried by the unanimous roll call vote. (CITY COUNCIL) APPROVED PROFESSIONAL SERVICES CONTRACT WITH THE FERGUSON GROUP, LLC FOR INTERGOVERNMENTAL AFFAIRS SUPPORT SERVICES & APPROVED WAIVER FOR PROFESSIONAL LIABILITY INSURANCE (600.10) The City Council considered a communication from Administration transmitting a proposed professional services contract between the city and Ferguson Group for the purpose of assisting the city with the development and implementation of an intergovernmental affairs program designed to increase the amount of federal and state monies coming back to the city in the form of state and federal grants, budget allocations, and/or special projects. 28 Page 12 - Council/Agency Minutes — 08/17/98 Richard Barnard, Deputy City Administrator -Public Information Officer, presented a staff report. He reviewed the slide presentation document which had been announced earlier in the meeting by the City Clerk as a late communication. Thane Young, Vice President, Ferguson Group, addressed the Council at the request of Councilmember Green. He reported on the team effort of staff and the committee of the Council that has resulted in the success of the city's intergovernmental affairs. in the past months. Deputy City Administrator Bernard responded to Councilmember Garofalo's questions regarding the possibility of bringing other cities into a coalition with the city as a lobbying group. Mr. Young reported on advantages and disadvantages of the city joining a coalition of cities. Councilmember Garofalo stated that he would like to see figures from other coastal cities as to the number of grants received to gain a comparison between cities. A motion was made by Harman, second Green to approve the following actions: 1. Approve and authorize execution of a Professional Services Contract Between the City of Huntington Beach and the Ferguson Group, LLC to Assist the City in It's Intergovernmental Affairs Program in the preparation and implementation of an Intergovernmental Affairs Program designed to increase the amount of Federal and State funds received by the City, and 2. Based upon the March 11, 1998 recommendation of the Settlement Committee, approve the waiver for Professional Liability Insurance. The motion carried by unanimous roll call vote. (CITY COUNCIL) APPROVED DESIGNATION OF VOTING DELEGATES FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE (150.40) The City Council considered a communication from Mayor Dettloff informing Council of a request from the League of California Cities that the City Council designate a voting representative and an alternate who will be present at the annual business meeting of the League of California Cities. A motion was made by Dettloff, second Garofalo that Council designate Peter Green, Mayor Pro Tem, as the city's voting representative, and Ralph Bauer, City Councilmember, as the alternate. The motion carried unanimously. (CITY COUNCIL) APPROVED REQUEST FOR COUNCIL SUBCOMMITTEE ON THE SPORTS COMPLEX/GUN RANGE TO STUDY LONG-TERM IMPLICATIONS OF SUMMER CLASSIC EQUESTRIAN EVENT (960.20) The City Council considered a communication from Councilmember Garofalo congratulating the team that planned the very successful Summer Classic Equestrian Event and submitting a recommendation that the City Council Subcommittee on the Sports Complex/Gun Range study issues relative to the Equestrian Event. 29 08/17/98 - Council/AgencyMinutes - Page 13 Councilmember Garofalo presented reasons why he placed this item on the agenda. A motion was made by Garofalo, second Green that the Mayor request the Sports Complex/Gun Range City Council Subcommittee to study the long-term implications of the Equestrian Event, issues surrounding adequate site preparation funding, and event development as it specifically pertains to city involvement. The motion carried unanimously. (CITY COUNCIL) STAFF DIRECTOR TO PREPARE PUBLIC VIEWING AREA FOR DEVELOPER MODELS OF ON -GOING CITY DEVELOPMENT PROJECTS (100.10) The City Council considered a communication from Councilmember Garofalo stating that the city is in a phase of community development that is particularly high energy and in a period filled with the larger of the remaining in -fill projects that have particularly high community visibility. Each of the projects such as Meadowlark, Waterfront, 31 Acres, Seacliff, etc. are large proposals with major economic impacts. Councilmember Garofalo presented reasons for his recommendation. A motion made by Garofalo, second Green to adopt the following recommended action: That the Council request that staff create a temporary viewing area for builder supplied models, and when available, there could be some written materials that could be appropriately available along with the models. If the city is to do this, then perhaps we can develop a standardized, one -page sheet, i.e., name of project, bordering streets, size of project, and general description of product proposed can be developed. Councilmember Harman spoke regarding the need to be careful to insure that the models presented for public review will not create a unrealistic expectation on the part of the public but be as accurate as possible. Councilmember Bauer requested that material regarding the financial advantages of each proposed project accompany the information display. The motion made by Garofalo, second Green carried by unanimous vote: ADJOURNMENT — CITY COUNCIL/REDEVELOPMENT AGENCY Mayor Dettloff adjourned the regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to Tuesday, September 8, 1998 at 5:00 p.m. in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. 30 Page 14 - Council/Agency Minutes — 08/17/98 ATTEST: City Clerk/Clerk 4040� q!f� City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California Ma or/Chairman 31