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Home My WebLink About1999-05-15MINUTES CITY COUNCIL/REDEVELOPMENT AGENCY CITY OF HUNTINGTON BEACH ADJOURNED REGULAR MEETING/COUNCIL WORKSHOP 8:00 A.M. — Huntington Central Library Room D -- 7111 Talbert Avenue Huntington Beach, California 92648 Saturday, May 15, 1999 CALL TO ORDER Mayor Green called the City Council/Redevelopment Agency adjourned regular meetings of the City of Huntington Beach to order at 8:00 a.m. in Room D, Huntington Central Library. ROLL CALL Present: Julien, Bauer, Garofalo, Green, Dettloff, Harman, Sullivan Absent None Communications Distributed to the City Council The following communications were distributed to the City Council members during the meeting: (1) Document dated May 14, 1999 titled Late Communication for Saturday, May 15, 1999 City Council Workshop to City Clerk from Assistant City Administrator which included Attachment to Item No. 2 on the agenda titled Review and Approval Of The Development Services Team's Major Public And Private Projects and Issues Priority List. The communication contains work programs or major project priority lists for the Building & Safety, Community Services, Economic Development, Fire, Planning and Public Works Departments. (2) Slide Report dated May 15, 1999 titled Information Technology Deeds for the City of Huntington Beach submitted by the Fire Chief. (3) Communication from the City Administrator, dated May 12, 1999 titled Council Agenda Item for May 15, 1999 Workshop which transmitted a list titled Priority — Title, Responsible Department, and Description — Amount. This item was transmitted in the Council packet. (4) Communication from Administrative Services Director dated May 14, 1999 titled Equipment Replacement Fund. (5) Communication from the Assistant City Administrator dated May 11, 1999 titled Development Services Team's Major Project List. This item was transmitted in the Council packet. 480 Page 2 — Council/Agency Minutes — 5115/99 (6) Document from the Planning Department and Building & Safety Department dated April, 1999 titled Work Program- (7) Communication from Edward Hadfield, Fire Protection Specialist, dated May 14, 1999 titled Fire Hazard @ The Shipley Center including an attached document dated May 12, 1999 from Triton Risk Management. PUBLIC COMMENTS CHUCK SCHEID suggested that the City Council continue the public hearing on the water rate that is scheduled for the May 17, 1999 meeting. He referred to the Water Fund loans to the Pier Fund and to the Waterfront Project (Ocean Grand Resort) and the forgiveness of loans which he believes is occurring. Mr. Scheid spoke regarding residential water rates and the proposed water rate increase. Councilmember Sullivan requested clarification regarding the loans mentioned by Mr. Scheid. Mr. Scheid referred Councilmember Sullivan to a report on the matter. Councilmember Bauer spoke regarding the matter in which loans are constructed. (CITY COUNCIUREDEVELOPMENT AGENCY) REVIEW & APPROVAL OF THE LIST OF UNFUNDED AND UNDERFUNDED FINANCIAL LIABILITIES AND PROJECTS — APPROVED AS AMENDED (320.10) The City Council considered a communication from the City Administrator transmitting a revised Unfunded And Underfunded Liabilities/Projects List dated May 15, 1999. Discussion was held between the City Administrator and the City Council regarding the reasons why this project list had been developed. The fact that the unfunded project list was not related to the Department Major Project list was clarified by the City Administrator. Discussion was held between Council and staff regarding the list in particular the subject of the library roof replacement. Self Insurance funds, City Hall fire sprinklers system, and Equipment Replacement Fund. The City Administrator reported on the correlation of these items to the upcoming budget document. Discussion was held regarding the amount of budget reserve to maintain relative to adhere to the City Council policy of a 3-5% General Fund reserve. Jim Engle, Deputy Director Community Services Department, responded to Councilmember Sullivan's questions regarding funding for the bluff top railing including the problem of bluff erosion. At the request of Councilmember Sulllivan, Fire Chief Dolder reported on the item regarding the need for a fire alarm system at City Hall. Liability reserve issues potential litigation, and Shipley Nature Center clean-up issues were discussed by Council, Discussion was held regarding potential liability issues relative to the Shipley Nature Center. Fire Chief Dolder presented an overview of the city's information technology. He presented a slide report. 481 Page 3 — Council/Agency Minutes — 5115199 Jim Engle, Deputy Director Community Services, reported on the planned clean-up of the old police gun range site relative to lead contamination. Library Services Director Hayden reported on the need for a heating system at the branch libraries. City Treasurer Friedenrich presented a report on off site locations for cash receipts and software. Fire Chief Dolder reported on the issue of Fire Station No. 2 settling repairs and on the disaster recovery plan for computers as well as Fire Station No. 3 modifications. Assistant City Administrator Fallon reported on Balsa Chica staff resources. Police Chief Lowenberg reported on the need to expand the Police Department's property/evidence storage area. Public Works Director Beardsley addressed the issues of the Intrepid Lane storm drain and the City Yard roof replacement. The subject of the buildings on the Municipal Pier was reported on by Jim Engle Deputy Director Community Services. Assistant Administrative Services Director Reekstin reported on the Supplemental Retirement fund. A motion was made by Bauer, second Green that Council approve the following action: (1) to the extent the ending balance of the General Fund budget exceeds 5% the items shown on the unfunded and underfunded list of 5115199 be funded in the priority shown or as modified by the City Council and (2) in the event other items on the above mentioned list or other departmental lists reach a substantial need the City Administrator should return to the City Council with the appropriate justification to fund the item from the 5% General Fund Reserve. A motion to amend was made by Councilmember Harman, second Sullivan as follows: to approve the unfunded and underfunded liabilities/project list items No.1 through• No.14 and No.18, 26, 22, and 25 and to delete No.15, 16, 17, 19, 21, 23, and 24. Councilmember Dettloff requested that Item No. 14 be included in item No.2. Councilmembers Harman and Sullivan accepted Councilmember Dettloffs request to include Item No. 14 in Item No. 2. Councilmember Harman requested that Item No. 12 be moved up to Item No. 9. Councilmember Dettloff requested that those items not approved remain on the list. 482 Page 4 -- Council/Agency Minutes — 5115/99 It was suggested that repayment to the Water Fund be included between Items No. 22 and No. 23. Councilmember Harman stated that he would not accept this amendment. It was determined that the items eliminated from the list be placed on the bottom of the list in the order submitted by city staff. Mayor Pro Tem Garofalo recommended that 10% of every one dollar be put into the Equipment Replacement Fund_ The need to plan for repayment of funds was stressed by Mayor Pro Tem Garofalo. A vote was taken on the motion to amend made by Harman, second Sullivan. The motion carried by the following roll call vote: AYES: Julien, Bauer, Garofalo, Dettloff, Harman NOES: Sullivan ABSENT: Green A vote was taken on the main motion made by Bauer second Green, as amended, and reflected on the following list: 483 Unfunded and Underfunded Liabilities/Projects Page i — Council/Agency Minutes — 5/15/99 As modified by City Council 5115199 Category # Project Amount Brief Description Total Public Works 1 Central Library Roof Replacement —T $180 000 23 year old roof has passed life expectancy $1 008 00 Info Sys 2 Computer Systems Upgrade 2 250 000 Estimated Phase II cost I $2 430 000 Com Svc 3 Central Park Gun Range cleanup 150 000 Maximum cost for lead removal 1 $2 580 000 Public Works 4 Main Street Library Heating System 56 000 Aging system needs replacement $2 636 000 11 UnderFunded 5 Self Insurance Funds (20%) 1 300 000 Represents 20% funding of unfunded Med/WC $3 936 0001 Treasurer 6 Cash Receipts Software 600001 Remote site locations 1 $3 996 00011 Com Svc 7 Blufftop Railing 2000001 Rusted metal railing needs replacement I $4 196 000" Fire 8 Fire Station #2 Settling Repairs 750001 Station is settling due to ground instability I 1 $4 271 00011 Public Works 9 Civic Center Fire/Security Alarms 200 000 Install alarm system in City Hall I $4 471 OOOI II Public Works II 10 Shipley Nature Center Clean up 1 50 000 Remove insect infested trees i $4 521 000 Administration 11 Bolsa Chica Resources 4000001 Provide staff support for Bolsa Chica I $4 921 000 II Fire 12 City Hall Fire Sprinkler System 7500001 Install sprinklers in City Hall I $5 671 0001 II Public Works 13 Civic Center Refurbishment I 500001 Interior refurbishment 1 $5 721 000' 11 Info Sys 14 Disaster Recovery Plan Computers I 83 0001 For continuation of computer operations 1 $5 804 000, 1 Public Works 151 Civic Center — Security 1000001 City Hall locks/alarms etc $5 904 00011 Fire 17 Fire Station 3 Modific3tions 75 000 Modify for female firefighters I $5 979 000 Public Works 181 Intrepid Lane Storm Drain 1300001 Eliminate maintenance problem $6 109 000 Public Works 16 City Yard Roof Replacements 50 0001 25 year old roofs have passed life expectancy $6 159 000' I UnderFunded 19 Equipment Replacement Fund 7 000 000 Estimated 20 yr underfunded amount per IIMP $13 159 000 UnderFunded 20 Potential Litigation 850 000 Estimate of potential liability pending cases $14 009 000� UnderFunded 21 Self Insurance Funds (80%) 5 200 000 Represents 80% funding of unfunded Med/WC $19 209 0001 Police 22 Expand Property/Evidence Storage 1 000 000 Provide needed space and parking $20 209 00 Com Svc 23 Wainer Dock 350 000 Dock needs replacement project w/HHYC $20 559 0001 UnderFunded ," 24 Supplemental Retirement Fund 5 592 000 Unfunded amount as of 9/30/97 $26 151 0001 Com Svc +` 25 Pier Buildings 1� ` 400 000 Berm line coffee shop & bait/tackle shop $26 551 000I Total $ %5ALQQQ Projects not funded Page 6 -- Council/Agency Minutes — 5/15199 The motion carried by the following roll call vote: AYES: Julien, Bauer, Garofalo, Dettloff, Harman NOES: Sullivan ABSENT: Green RECESS - RECONVENE Mayor Pro Tern Garofalo recessed the Council meeting at 10:15 a.m The meeting was reconvened at 10:30 a_m. (CITY COUNCILIREDEVELOPMENT AGENCY) REVIEW AND APPROVAL OF THE DEVELOPMENT SERVICES TEAM'S MAJOR PUBLIC AND PRIVATE PROJECTS AND ISSUES PRIORITY LIST — APPROVED AS AMENDED (440.10) The City Council communication from the Assistant City transmitting the Development Services Team's Major Project List dated May 11, 1999. Following discussion a motion was made by Garofalo, second Julien to adopt the Development Services Team's Major Project List dated May 11, 1999 as amended to include Items No.10, 44, and 73 to be placed in Category No. 1 and to move ]tern No. 71 to Priority No. 2 and to return with a program to accommodate this action, such as removal of another item from the list or recommendations to fund as an additional item on this list. The list and amendments resulted as follows: 485 Page 7- Council Agency Minutes — 05/15/99 Development Services Team Major Projects List Priority roject Description (displayed alphabetically) r PRIORITY-O Project _Phase]_ I Departments Involved (lead listed first) Project Contact Project Status Ref. #I 1 1999 Redevelopment Plan Amendment D ED, PL Kohler PAC review underway 1 1 Bartlett Park Site Analysis C PL, CS, FD, PW Broeren 2 1 Beach Maintenance Facility Relocation D CS, ED, PL, PW Engle Working drawings; CEQA being completed 3 1 Blocks 104/105 C ED, BD, PL, PW Biggs DDA 4 1 Bluff Bottom Parking/Bluff Top Park C CS, FD, PL, PW Hagan To Council May 17, 1999 5 1 Bolsa Chica Planning/Annexation Study C AD, BD, FD, PL, PW Fallon Update to Council 5/24/99 6 1 Central Park Master Plan/EIR D PL, CS, PW Broeren 7 1 Central Park Sports Complex D CS, PL, PW Hagan To Council June 21, 1999 8 1 Downtown Parking Master Plan Implementation PL, ED, PW Fauland 9 1 Edinger Corridor Specific Plan C ED, PL, PW Biggs Contract scope defined 10 1 Huntington Center Mall Renovation • D ED, FD, PL, PW Biggs RFP underway 11 1 PLC Reimbursement Agreement PL, PW Broeren 12 1 Shipley Nature Center C/I CS, ED, PL, PW Engle Under construction — 13 1 Small Lot Development Standards D PL, BD, FD, PW Carvalho — 14 1 1 South Beach Improvements D CS, FD, PL, PW Hagan Working drawings; CUP & CDP 15 16 Urban Design Guidelines — Downtown, Edinger, Beach PL, PW Hess 1 Waterfront Resort PRIORITY-• D ED, FD, PL, PW Biggs 17 2 Affordable Housing Ordinance D PL Zelefsky 18 2 Area 8 Soil Remediation C/I FD, PL, PW Dolder Working w/ Chevron in Clay/Stwart area 19 2 Beach & Atlanta Residential Plan • D PL, PW Ramos 20 2 Beach Boulevard Strategy/Planning ED, PL, PW Duran Preparing preliminary work in order to make resource decision 21 2 Beachfralbert (SOB) Lawsuit PL Fauland 22 2 Beachwalk Residential (7 MFR) " D PL, FD, PW Vanek 23 2 Boeing/McDonnell Douglas Expansion C/I BD, FD, PL, PW Cranmer Portions under construction 24 2 Cape Ann (146 Condos) C/I PL, BD, FD, PW Broeren 25 2 Coastal Element *" D PL Broeren 26 2 Cove & Holmby Park Soil Remediation D FD, PL, PW Dolder 27 14. w rn Pave R — rnnnci1/Avencv Minntes — 5/15/99 v-- Develo ment Services Team Major Pro'ects List 2 Fifth Street Parking C ED, PW Kohler Property owner & tenant meeting held 28 2 Habitat for Humanity — Yorktown C ED, PL, BD Brown Deal terms outlined 29 2 HB Hamptons Partners (14 SFR) * D PL, FD, PW Carvalho 30 2 Heritage Tract (24 SFR) C/I PL, BD, FD, PW Carvalho 31 2 MDC/Skylab Industrial Buildings D PL, PW James 32 2 Ocean View H. S. Aquatic Facility C PL, CS Fauland 33 2 Palm & Goldenwest Specific Plan * D PL, PW Broeren 34 2 PCH and 16th-18th Streets GPA * D PL Chau 35 2 Pier Buildings — Lifeguard Tower & Restrooms C CS, BD, PL, PW Engle Out to bid 36 2 Plaza Almeria - Third Block West C/I BD, ED, PL, PW Cranmer Under construction 37 2 PLC Parcel 7A (10 SFR) Annexation * D PL, PW Broeren 38 2 PLC Residential EIR (17 SFR) — Yorktown * D PL, FD, PW Nowak 39 2 Sandover (16 SFR) — Bolsa Chica Mesa ` D PL, FD Carvalho 40 2 Seacliff Shopping Center C/I BD, PL Cranmer Under construction 41 2 Second Annual Parking Master Plan Review * D PL, PW Fauland 42 2 Shea Homes (200 SFR) EIR — MWD Site * D PL, FD, PW Hess 43 2 Shea Homes (78 MFR) — Goldenwest & Garfield * D PL, FD, PW Vanek 44 2 Shea Homes Annexation - Bolsa Chica * D PL, PW Hess 45 2 Tierasanto (Percy Park) Lawsuit/GPA/ZC PL, CS Zelefsky 46 2 Urban Design Guidelines — Downtown, Edinger, Beach PL, PW Hess — — _1 47 1 2 Wal-Mart/Crest View School C/I PL, ED, FD James Plan check underway Entitlements approved 48 49 50 51 2 Waterfront Commercial C/I BD, ED, PL, PW ED, BD, CS, PL, PW Biggs Biggs 2 Waterfront Overpass C/I 2 Zone Changes for General Plan Consistency C PRIORITY-O PL Broeren 3 2000 Census PL Broeren 52 3 Beach Terraces (80 Condos) C/I PL, BD, FD, PW Broeren 53 3 Bowen Court Senior Housing ED, PL Brown Financing plan under review 54 3 Fire StationMlater Reservoir C/I PW, BD, FD, PL Broeren Construction to start in May 1999 55 3 Flood Management Program *" D PL, PW Stack Under construction 56 3 General Plan Implementation ** PL Broeren 57 3 Greenbriar & Montecito C/I PL, BD, FD, PW Ramos 58 3 Holly Seacliff Industrial ED, PL, PW Kohler Feasibility study 59 F 3 Huntington Harbour Bulkhead Replacement C PL Zelefsky 60 A. 00 Pacie 9 — Council Aciencv Minutes — 05/15/99 Development Services Team Major Projects List J 3 Linear Park D PL, CS, PW Broeren 61 3 Meadowlark Residential Development C/I BD, CS, FD, PL, PW Cranmer Rough grading in plan check 62 3 Nesi/ASCON Soil Remediation C FD, PL, PW Fauland Owner preparing clean-up strategy 63 3 PCH & Goldenwest (SFR) C BD, FD, PL, PW Cranmer Under construction 64 3 Police Department Expansion C PD, PL 65 3 3 3 Processing Minor PC/ZA Zoning Applications Seidner Industrial Buildings (Weiser Lock) * Sports Facilities Inventory & Needs Inventory Study C D PL PL CS Fauland Carvalho Engle To Council June 21, 1999 66 67 68 69 3 Stellko Properties (30 Unit Apt.) - Delaware & Memphis D PL, FD, PW 3 —3 3 3 The Bluffs Waterfront Residential * White Hole Enhancement Plan Zeidan — Main & Walnut CA D C CA PRIORITY-• BD, FD, PL, PW ED, PL, PW PL BD, ED, PL Cranmer Biggs Hess Cranmer Under construction Under construction 70 -._l 71 72 73 4 CUP/CEQA Process Review ED, PL Hess Draft report received 74 4 Growth Management Element Update C PL Broeren 75 4 Zoning Maps Update/GIS PL Nowak 76 • Projects that are subject to mandatory processing time pursuant to State and/or City requirements ** Projects required by Federal and/or State governments _ 00 00 Page 10 — Council/Agency Minutes — 5/15/99 Priorit 1=These high priority projects are typically City Council assignment or projects that require immediate staff resources 2=Projects from the City's Capital Improvement Plan or projects that the City has a legal requirement to process is a set timeframe. Also includes projects under construction that are especially important to the City 3=Projects staff works on when resources are available or when the project becomes urgent. Also includes construction projects of normal importance. 4=13rojects for which resources are needed, but unavailable Project Description A brief explanation/identification of the project Proiect Phase C=conceptual; D=design; C/1=constructionAmplementation; I/M=inspection/monitoring Departments Involved AD=Administration; AS=Administrative Services; BD=B Building; CA=City Attorney; CC=City Clerk; CS=Community Services; CT=City Treasyrer; ED=Economic Development; FD=Fire; PD=Police; PW=Public Works Project Contact Indicates the name of the staff contact for a project es a very brief update on the status or progress of a project •P 00 �4O Page 11 — Council/Agency Minutes — 5/15/99 The motion made by Garofalo, second Julien carried unanimously with Mayor Green absent from the meeting. MOTION TO SET QUARTERLY STUDY SESSIONS APPROVED A motion was made by Sullivan, second Garofalo that quarterly study sessions be scheduled at 5:00 p.m. to review the Community Development Services Team's Major Priority List. The motion carried by unanimous vote with Mayor Green absent. REPORT FROM FIRE CHIEF REGARDING COUNTY -WIDE 800 MHZ COMMUNICATIONS SYSTEM. At the request of Councilmember Harman, Fire Chief Dolder reported on the progress of the implementation of the County Wide 800 MHz Communications System. COUNCIUAGENCY ADJOURNMENT A motion was made to adjourn the adjourned regular meetings of the City Council and the Redevelopment Agency of the City of Huntington Beach to Monday, May 17, 1999 at 5:00 p.m., in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. ATTEST: b�" - --- - City Clerk/Clerk 4�� a&Aft?-- City Clerk and ex-officio Clerk o e City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California Mayor/Chairman 490