HomeMy WebLinkAbout1999-05-15 (7)MINUTES
CITY COUNCIL/REDEVELOPMENT AGENCY
CITY OF HUNTINGTON BEACH
ADJOURNED REGULAR MEETING/COUNCIL WORKSHOP
8:00 A.M. — Huntington Central Library
Room D — 7111 Talbert Avenue
Huntington Beach, California 92648
Saturday, May 15, 1999
CALL TO ORDER
Mayor Green called the City Council/Redevelopment Agency adjourned regular
meetings of the City of Huntington Beach to order at 8:00 a.m. in Room D, Huntington
Central Library.
ROLL CALL
Present: Julien, Bauer, Garofalo, Green, Dettloff, Harman, Sullivan
Absent: None
Communications Distributed to the City Council
The following communications were distributed to the City Council members during the
meeting:
(1) Document dated May 14, 1999 titled Late Communication for Saturday, May 15,
1999 City Council Workshop to City Clerk from Assistant City Administrator
which included Attachment to Item No. 2 on the agenda titled Review and
Approval Of The Development Services Team's Major Public And Private
Projects and Issues Priority List. The communication contains work programs or
major project priority lists for the Building & Safety, Community Services,
Economic Development, Fire, Planning and Public Works Departments.
(2) Slide Report dated May 15, 1999 titled Information Technology Needs for the
City of Huntington Beach submitted by the Fire Chief.
(3) Communication from the City Administrator, dated May 12, 1999 titled Council
Agenda Item for May 15, 1999 Workshop which transmitted a list titled Priority —
Title, Responsible Department, and Description — Amount. This item was
transmitted in the Council packet.
(4) Communication from Administrative Services Director dated May 14, 1999 titled
Equipment Replacement Fund.
(5) Communication from the Assistant City Administrator dated May 11, 1999 titled
Development Services Team's Major Project List. This item was transmitted in
the Council packet.
E'I
Page 2 — Council/Agency Minutes — 5/15/99
(6) Document from the Planning Department and Building & Safety Department
dated April, 1999 titled Work Program.
(7) Communication from Edward Hadfield, Fire Protection Specialist, dated May 14, 1999
titled Fire Hazard @ The Shipley Center including an attached document dated May
12, 1999 from Triton Risk Management.
PUBLIC COMMENTS
CHUCK SCHEID suggested that the City Council continue the public hearing on the
water rate that is scheduled for the May 17, 1999 meeting. He referred to the Water
Fund loans to the Pier Fund and to the Waterfront Project (Ocean Grand Resort) and
the forgiveness of loans which he believes is occurring. Mr. Scheid spoke regarding
residential water rates and the proposed water rate increase.
Councilmember Sullivan requested clarification regarding the loans mentioned by Mr. Scheid.
Mr. Scheid referred Councilmember Sullivan to a report on the matter. Councilmember Bauer
spoke regarding the matter in which loans are constructed.
(CITY COUNCIUREDEVELOPMENT AGENCY) REVIEW & APPROVAL OF THE
LIST OF UNFUNDED AND UNDERFUNDED FINANCIAL LIABILITIES AND
PROJECTS — APPROVED AS AMENDED (320.10)
The City Council considered a communication from the City Administrator transmitting a
revised Unfunded And Underfunded Liabilities/Projects List dated May 15, 1999.
Discussion was held between the City Administrator and the City Council regarding the
reasons why this project list had been developed. The fact that the unfunded project list
was not related to the Department Major Project list was clarified by the City
Administrator.
Discussion was held between Council and staff regarding the list in particular the
subject of the library roof replacement. Self Insurance funds, City Hall fire sprinklers
system, and Equipment Replacement Fund. The City Administrator reported on the
correlation of these items to the upcoming budget document.
Discussion was held regarding the amount of budget reserve to maintain relative to
adhere to the City Council policy of a 3-5% General Fund reserve.
Jim Engle, Deputy Director Community Services Department, responded to
Councilmember Sullivan's questions regarding funding for the bluff top railing including
the problem of bluff erosion. At the request of Councilmember Sulllivan, Fire Chief
Dolder reported on the item regarding the need for a fire alarm system at City Hall.
Liability reserve issues potential litigation, and Shipley Nature Center clean-up issues
were discussed by Council. Discussion was held regarding potential liability issues
relative to the Shipley Nature Center.
Fire Chief Dolder presented an overview of the city's information technology. He
presented a slide report.
En
Page 3 — Council/Agency Minutes — 5/15/99
Jim Engle, Deputy Director Community Services, reported on the planned clean-up of
the old police gun range site relative to lead contamination.
Library Services Director Hayden reported on the need for a heating system at the
branch libraries.
City Treasurer Friedenrich presented a report on off site locations for cash receipts and
software.
Fire Chief Dolder reported on the issue of Fire Station No. 2 settling repairs and on the
disaster recovery plan for computers as well as Fire Station No. 3 modifications.
Assistant City Administrator Fallon reported on Bolsa Chica staff resources.
Police Chief Lowenberg reported on the need to expand the Police Department's
property/evidence storage area.
Public Works Director Beardsley addressed the issues of the Intrepid Lane storm
drain and the City Yard roof replacement.
The subject of the buildings on the Municipal Pier was reported on by Jim Engle Deputy
Director Community Services.
Assistant Administrative Services Director Reekstin reported on the Supplemental
Retirement fund.
A motion was made by Bauer, second Green that Council approve the following action:
(1) to the extent the ending balance of the General Fund budget exceeds 5% the items
shown on the unfunded and underfunded list of 5115199 be funded in the priority shown
or as modified by the City Council and (2) in the event other items on the above
mentioned list or other departmental lists reach a substantial need the City
Administrator should return to the City Council with the appropriate justification to fund
the item from the 5% General Fund Reserve.
A motion to amend was made by Councilmember Harman, second Sullivan as follows:
to approve the unfunded and underfunded liabilities/project list items No.1 through-
No.14 and No.18, 20, 22, and 25 and to delete No.15, 16, 17, 19, 21, 23, and 24.
Councilmember Dettloff requested that Item No. 14 be included in item No.2.
Councilmembers Harman and Sullivan accepted Councilmember Dettloff's request to
include Item No. 14 in Item No. 2.
Councilmember Harman requested that Item No. 12 be moved up to Item No. 9.
Councilmember Dettloff requested that those items not approved remain on the list.
:'
Page 4 — Council/Agency Minutes — 5/15/99
It was suggested that repayment to the Water Fund be included between Items No. 22
and No. 23. Councilmember Harman stated that he would not accept this amendment.
It was determined that the items eliminated from the list be placed on the bottom of the
list in the order submitted by city staff.
Mayor Pro Tern Garofalo recommended that 10% of every one dollar be put into the
Equipment Replacement Fund. The need to plan for repayment of funds was stressed
by Mayor Pro Tern Garofalo.
A vote was taken on the motion to amend made by Harman, second Sullivan. The
motion carried by the following roll call vote:
AYES: Julien, Bauer, Garofalo, Dettloff, Harman
NOES: Sullivan
ABSENT: Green
A vote was taken on the main motion made by Bauer second Green, as amended, and
reflected on the following list:
Unfunded and Underfunded Liabilities/Projects
Category #
Project
Amount
Page 5 — Council/Agency Minutes — 5/15/99
As modified by City Council 5115199
Brief Description Total
Public Works 1
Central Library Roof Replacement
$180,000
23-year old roof has passed life expectancy
$180,000
Info Sys 2
Computer Systems Upgrade
2,250,000
Estimated Phase II cost
$2,430,000
Com. Svc. 3
Central Park Gun Range cleanup
150,000
Maximum cost for lead removal
$2,580,000
Public Works 4
Main Street Library Heating System
56,000
Aging system needs replacement
$2,636,000
UnderFunded 5
Self -Insurance Funds (20%)
1,300,000
Represents 20% funding of unfunded Med/WC
$3,936,000
Treasurer 6
Cash Receipts Software
60,000
Remote site locations
$3,996,000
Com. Svc. 7
Blufftop Railing
200,000
Rusted metal railing needs replacement
$4,196,000
Fire 8
Fire Station #2 Settling Repairs
75,000
Station is settling due to ground instability
$4,271,000
Public Works 9
Civic Center Fire/Security Alarms
200,000
Install alarm system in City Hall
$4,471,000
Public Works 10
Shipley Nature Center Clean-up
50,000
Remove insect infested trees
$4,521,000
Administration 11
Bolsa Chica Resources
400,000
Provide staff support for Bolsa Chica
$4,921,000
Fire 12
City Hall Fire Sprinkler System
750,000
Install sprinklers in City Hall
$5,671,000
Public Works 13
Civic Center Refurbishment
50,000
Interior refurbishment
$5,721,000
Info Sys 14
Disaster Recovery Plan - Computers
83,000
For continuation of computer operations
$5,804,000
Public Works 15
Civic Center — Security
100,000
City Hall locks/alarms etc
$5,904,000
Fire 17
Fire Station 3 Modifications
75,000
Modify for female firefighters
$5,979,000
Public Works 18
Intrepid Lane Storm Drain
130,000
Eliminate maintenance problem
$6,109,000
Public Works 16
City Yard Roof Replacements
50,000
25 year old roofs have passed life expectancy
$6,159,000I
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Page 6 — Council/Agency Minutes — 5/15/99
The motion carried by the following roll call vote:
AYES: Julien, Bauer, Garofalo, Dettloff, Harman
NOES: Sullivan
ABSENT: Green
RECESS -RECONVENE
Mayor Pro Tern Garofalo recessed the Council meeting at 10:15 a.m.
The meeting was reconvened at 10:30 a.m.
(CITY COUNCIUREDEVELOPMENT AGENCY) REVIEW AND APPROVAL OF THE
DEVELOPMENT SERVICES TEAMS MAJOR PUBLIC AND PRIVATE PROJECTS AND
ISSUES PRIORITY LIST — APPROVED AS AMENDED (440.10)
The City Council communication from the Assistant City transmitting the Development Services
Team's Major Project List dated May 11, 1999.
Following discussion a motion was made by Garofalo, second Julien to adopt the Development
Services Team's Major Project List dated May 11, 1999 as amended to include Items No.10, 44,
and 73 to be placed in Category No. 1 and to move Item No. 71 to Priority No. 2 and to return
with a program to accommodate this action, such as removal of another item from the list or
recommendations to fund as an additional item on this list. The list and amendments resulted
as follows:
485
Page 7- Council Agency Minutes — 05/15/99
Development Services Team Major Projects List
Priority
Project Description (displayed alphabetically)
PRIORITY-•
Project
Phase
Departments Involved
(lead listed first)
Project
Contact
Project Status
rRef. #
1
1999 Redevelopment Plan Amendment
D
ED, PL
Kohler
PAC review underway
1
1
Bartlett Park Site Analysis
C
PL, CS, FD, PW
Broeren
2
1
Beach Maintenance Facility Relocation
D
CS, ED, PL, PW
Engle
Working drawings; CEQA being completed
3
1
Blocks 104/105
C
ED, BD, PL, PW
Biggs
DDA
4
1
Bluff Bottom Parking/Bluff Top Park
C
CS, FD, PL, PW
Hagan
To Council May 17, 1999
5
1
Bolsa Chica Planning/Annexation Study
C
AD, BD, FD, PL, PW
Fallon
Update to Council 5/24/99
6
1
Central Park Master Plan/EIR
D
PL, CS, PW
Broeren
7
1
Central Park Sports Complex
D
CS, PL, PW
Hagan
To Council June 21, 1999
8
1
Downtown Parking Master Plan Implementation
PL, ED, PW
Fauland
9
1
Edinger Corridor Specific Plan
C
ED, PL, PW
Biggs
Contract scope defined
10
1
Huntington Center Mall Renovation "
D
ED, FD, PL, PW
Biggs
RFP underway
11
1
PLC Reimbursement Agreement
PL, PW
Broeren
12
1
Shipley Nature Center
C/I
CS, ED, PL, PW
Engle
Under construction
13
— 1
Small Lot Development Standards
D
PL, BD, FD, PW
Carvalho
14
1
South Beach Improvements
D
CS, FD, PL, PW
Hagan
Working drawings; CUP & CDP
15
16
1
Urban Design Guidelines — Downtown, Edinger, Beach
PL, PW
Hess
1
Waterfront Resort
PRIORITY-•
D
ED, FD, PL, PW
Biggs
17 `
2
Affordable Housing Ordinance
D
PL
Zelefsky
18
2
Area 8 Soil Remediation
C/I
FD, PL, PW
Dolder
Working w/ Chevron in Clay/Stwart area
19
2
Beach & Atlanta Residential Plan "
D
PL, PW
Ramos
20
2
Beach Boulevard Strategy/Planning
ED, PL, PW
Duran
Preparing preliminary work in order to make
resource decision_
21
2
Beach/Talbert (SOB) Lawsuit
PL
Fauland
22
2
Beachwalk Residential (7 MFR) •
D
PL, FD, PW
Vanek
23
2
Boeing/McDonnell Douglas Expansion
C/I
BD, FD, PL, PW
Cranmer
Portions under construction
24
2
Cape Ann (146 Condos)
C/I
PL, BD, FD, PW
Broeren
25
2
Coastal Element'"`
D
PL
Broeren
26
2
Cove & Holmby Park Soil Remediation
D
FD, PL, PW
Dolder
27
Page 8 — Council/Agency Minutes — 5/15/99
Develo ment
Services Team Major Pro'e� cts List
2
Fifth Street Parking
C
ED, PW
Kohler
Property owner & tenant meeting held
28
2
Habitat for Humanity - Yorktown
C
ED, PL, BD
Brown
Deal terms outlined
29
2
HB Hamptons Partners (14 SFR)"
D
PL, FD, PW
Carvalho
30
2
Heritage Tract (24 SFR)
C/I
PL, BD, FD, PW
Carvalho
31
2
MDC/Skylab Industrial Buildings
D
PL, PW
James
32
2
Ocean View H. S. Aquatic Facility
C
PL, CS
Fauland
33
2
Palm & Goldenwest Specific Plan `
D
PL, PW
Broeren
34
2
PCH and 16th-18th Streets GPA `
D
PL
Chau
35
2
Pier Buildings - Lifeguard Tower & Restrooms
C
CS, BD, PL, PW
Engle
Out to bid
36
2
Plaza Almeria -Third Block West
C/I
BD, ED, PL, PW
Cranmer
Under construction
37
2
PLC Parcel 7A (10 SFR) Annexation `
D
PL, PW
Broeren
38
2
PLC Residential EIR (17 SFR)-Yorktown `
D
PL, FD, PW
Nowak
39
2
Sandover (16 SFR) - Bolsa Chica Mesa `
D
PL, FD
Carvalho
40
2
Seacliff Shopping Center
C/I
BD, PL
Cranmer
Under construction
41
2
Second Annual Parking Master Plan Review"
D
PL, PW
Fauland
42
2
Shea Homes (200 SFR) EIR - MWD Site `
D
PL, FD, PW
Hess
43
2
- — --
2
Shea Homes (78 MFR) - Goldenwest & Garfield "
--------s Annexation - Bolsa -- - -
Shea HomeChica"------ -_-....—
D
---- - - --
D
PL, FD, PW
- -... ---- --,- - --- - - - -----
PLPW
Vanek
-------- - - -
Hess-
--- -- - - - - _. -.. ..... - - ---- ---
44
-- - -
45
46
2
Tierasanto (Percy Park) Lawsuit/GPA/ZC
PL, CS
Zelefsky
2
Urban Design Guidelines - Downtown, Edinger, Beach
PL, PW
Hess
47
2
Wal-Mart/Crest View School
C/I
PL, ED, FD
James
48
2
Waterfront Commercial
C/I
BD, ED, PL, PW
Biggs
Plan check underway
49
2
Waterfront Overpass
C/I
ED, BD, CS, PL, PW
Biggs
_ -
- ---- --- -- ----
Entitlements approved
-
50
51
52
2
3
Zone Changes for General Plan Consistency
2000 Census
C
PRIORITY-•
PL
PL
Broeren
Broeren
3
Beach Terraces (80 Condos)
C/I
PL, BD, FD, PW
Broeren
53
3
Bowen Court Senior Housing
ED, PL
Brown
Financing plan under review
54
3
Fire Station/Water Reservoir
C/I
PW, BD, FD, PL
Broeren
Construction to start in May 1999
55
3
Flood Management Program `"
D
PL, PW
Stack
Under construction
56
3
General Plan Implementation "`
PL
Broeren
57
3
Greenbriar & Montecito
C/I
PL, BD, FD, PW
Ramos
58
3
Holly Seacliff Industrial
ED, PL, PW
Kohler
Feasibility study
59
`L 3
Huntington Harbour Bulkhead Replacement
C
PL
Zelefsky
60
00
J
Page 9 — Council Aqencv Minutes — 05/15/99
Development Services Team Major Projects List -- --
3
Linear Park
D
PL, CS, PW
Broeren
61
3
Meadowlark Residential Development
C/I
BD, CS, FD, PL, PW
Cranmer
Rough grading in plan check
62
3
Nesi/ASCON Soil Remediation
C
FD, PL, PW
Fauland
Owner preparing clean-up strategy
63
3
PCH & Goldenwest (SFR)
C
BD, FD, PL, PW
Cranmer
Under construction
64
3
Police Department Expansion
C
PD, PL
65
3
Processing Minor PC/ZA Zoning Applications
C
PL
Fauland
66
3
Seidner Industrial Buildings (Weiser Lock)'
D
PL
Carvalho
67
3
3
3
Sports Facilities Inventory & Needs. Inventory Study
Stellko Properties (30 Unit Apt.) - Delaware & Memphis
The Bluffs
D
CTi
CS
PL, FD, PW
BD, FD, PL, PW
Engle
Cranmer
— To Council June 21, 1999
Under construction
68
69
70
71
72
3 Watertront Residential
D
I ED, PL, PW
Biggs
3 I White Hole Enhancement Plan
C
PL
Hess
3 I Zeidan — Main & Walnut
C/I
PRIORITY•
BD, ED, PL
Cranmer
Under construction
73
4
CUP/CEQA Process Review
ED, PL
Hess
Draft report received
74
4
Growth Management Element Update
C
PL
Broeren
75
4
Zoning Maps Update/GIS
PL
Nowak
76
•
Projects that are subject to mandatory processing time
pursuant to State and/or City requirements
_-
"` Projects required by Federal and/or State governments
I�
Page 10 — Council/Agency Minutes — 5/15/99
1=These high priority projects are typically City Council assignment or projects that require immediate staff resources
2=Projects from the City's Capital Improvement Plan or projects that the City has a legal requirement to process is a set timeframe. Also includes projects under construction that
are especially important to the City
3=Projects staff works on when resources are available or when the project becomes urgent. Also includes construction projects of normal importance.
4=Projects for which resources are needed, but unavailable
A brief explanation/identification of the project
Proiect Phase
C=conceptual; D=design; C/1=construction/implementation; I/M=inspection/monitoring
Departments Involved
AD=Administration; AS=Administrative Services; BD=B
Building; CA=City Attorney; CC=City Clerk; CS=Community Services; CT=City Treasyrer; ED=Economic Development; FD=Fire; PD=Police; PW=Public Works
Indicates the name of the staff contact for a project
Protect Status
Provides a very brief update on the status or progress of a project
Page 11 — Council/Agency Minutes — 5/15/99
The motion made by Garofalo, second Julien carried unanimously with Mayor Green absent
from the meeting.
MOTION TO SET QUARTERLY STUDY SESSIONS APPROVED
A motion was made by Sullivan, second Garofalo that quarterly study sessions be scheduled at
5:00 p.m. to review the Community Development Services Team's Major Priority List. The
motion carried by unanimous vote with Mayor Green absent.
REPORT FROM FIRE CHIEF REGARDING COUNTY -WIDE 800 MHZ COMMUNICATIONS
SYSTEM.
At the request of Councilmember Harman, Fire Chief Dolder reported on the progress of the
implementation of the County Wide 800 MHz Communications System.
COUNCIL/AGENCY ADJOURNMENT
A motion was made to adjourn the adjourned regular meetings of the City Council and the
Redevelopment Agency of the City of Huntington Beach to Monday, May 17, 1999 at 5:00 p.m., in
Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California.
ATTEST:
ity Clerk/Clerk
4�� Z&Aften —
City Clerk and ex-officio Clerk of Th5e City
Council of the City of Huntington Beach
and Clerk of the Redevelopment Agency
of the City of Huntington Beach, California
Mayor/Chairman
M1