HomeMy WebLinkAbout2002-08-26Minutes
City Council/Redevelopment Agency
City of Huntington Beach
Monday, August 26, 2002
4:00 P.M. = Council Chambers
Civic Center, 2000 Main Street ;
Huntington Beach, California 92648
A videotape of the 4:00 p.m. meeting
Is on file in the Office of the City Clerk.
Call to Order
Mayor Pro Tern Boardman called the adjourned meetings of the City Council/Redevelopment
Agency of the City of Huntington Beach to order at 4:00 p.m. in Council Chambers.
City Council/Redevelopment Agency Meeting Roll Call
Present: Green, Dettloff, Boardman, Bauer (Houchen arrived at 4:05 p.m.; Cook arrived at
4:10 p.m.)
Absent: Winchell
Motion to Recess to Closed Session — Approved
A motion was made by Dettloff, second Bauer to recess to. Closed Session on the following items.
The motion carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Bauer (Houchen arrived at 4:05 p.m.; Cook arrived at
4:10 p.m.)
NOES: None
ABSENT: Winchell
(City Council) Closed Session — Pursuant to Government Code Section 54956.9(a) to confer with
its attorney regarding pending litigation which has been initiated formally and to which the city is a
party. The title of the litigation is Patrick P. Tocher, et al. v. City of Huntington Beach, et al.;
U.S. District Court Case No. SACV-96-366 AHS (EEx). Subject: Tocher, et al. v. City of
Huntington Beach, eta]. (120.80)
Reconvened City CouncillRedevelopmerit Agency Meeting —.4:20 P.M. —Council
Chambers.
City Council- Redevelopment Agency Roll Call
Present: Green, Dettloff, Boardman, Cook, Houchen, Bauer
Absent: Winchell
(2) August 26, 2002 - Council/Agency Minutes - Page 2
No Actions Taken Which Require a Reporting Pursuant to Government Code
§54957.1(a) (3) (B)).
Mayor Cook asked City Attorney Gail Hutton if there were any actions taken by the City Council
Closed Session that required a reporting. City Attorney Hutton responded that there were no
actions to report.
Deputy City Clerk Announced Late Communications
Pursuant to the Brown (Open Meetings) Act, Deputy City Clerk Liz Ehring announced Late
Communications regarding agenda items that had been received by the City Clerk's Office
following distribution of the agenda packet.
Communication dated August 23, 2002 from Valerie Williams supporting Project Self -Sufficiency
and its Director Susan Edwards.
Communication dated August 23, 2002 from N.L. Harwell supporting Project Self -Sufficiency.
Slide show presentation dated August 26, 2002 from the Public Works Department titled Proposed
Capital Improvement Projects FY 2002-03.
Communication dated August 20, 2002 from the Economic Development Department transmitting
Fee Summary recommendations for the Economic Development Department. Communication titled
Cost Allocation/Fee Study. .(Communication submitted by the Administrative Services Department
to the City Clerk's Office on August 26, 2002.)
Communication dated August 26, 2002 from Gerald L. Chapman opposing the Community Services
Department reorganization and transmitting recommendations. Communication titled Review of the
Community Services Department by Citygate Associates.
Communication dated August 26, 2002 from the Administration Department transmitting a revised
Attachment No. 1 to Agenda Item #3. Communication title Late Communication — City
Administrator's Response to the Citygate Review of the Community Services Department.
PowerPoint presentation from Community Services Department titled Proposed Community
Services Department Reorganization.
Public Comments
Ron Russell, member of the Pride Foundation, spoke in favor of the continuation of the DARE
program funding partly through the Pride Foundation.
Jacquelyn Weir, member of the Project Self Sufficiency Foundation stated the PSS program is
unique in its achievements in the assistance of single mothers.
Donald F. Thomas informed Council of his involvement in the preparation of budgets. He read
excerpts and cited figures from the city's Executive Summary portion of the budget. Mr. Thomas
requested Shipley Nature Center and Park Ranger funding.
(3) August 26, 2002 - Council/Agency Minutes - Page 3
Lauralea Ermel, participant of the Project Self Sufficiency Program, stated that she is speaking as
a single mother to urge Council to provide funding.
Buffie Lee, Project Self Sufficiency Program participant, spoke in favor of continued program
operation.
Chuck Scheid spoke in opposition to the sewer service fee (CPI) not being reviewed by either the
Citizens' Infrastructure Committee or the Public Works Commission as is procedurally required.
John Scandura spoke in support of keeping the Shipley Nature Center open and recommended
that city staff maintain it when fully revitalized.
(City Council) Council Responses to Public Comments
Councilmember Bauer responded to the speaker, Mr. Scheid's comments regarding funding for the
sewer program. Councilmember Bauer urged that citizens contact the State legislature regarding
the budget deficit and that a letter be written to the Governor and legislative representatives.
(City Council) Budget Workshop Study Session #2 — Fiscal Year 2002-2003 — Reviewed
Staff Responses to City Council Requests Made at August 12, 2002 Budget Workshop
Study Session #1 (320.20)
City Administrator Ray Silver presented a brief introductory report and Public Works Director
Robert F. Beardsley reviewed the subjects in the PowerPoint report titled Public Works
Department -- Capital Improvement Project FY 2002-03, which was included in the Late
Communications packet.
City Administrator Silver reviewed the communications in the agenda packet, which were
submitted by the Community Services Department and the Police Department in response to
City Council requests made at the August 12, 2002 meeting regarding the Preliminary 2002-03
City budget titled Fiscal Year 200213 -- Preliminary Budget Overview.
(City Council) Budget Discussion Held Re: Community Services Department Responses
(320, 20)
Community Services Director Ron Hagan provided an oral report and reviewed the memoranda
from his department included in the agenda packet:
1. Transfer of Park Ranger from Central Park !Nature Center to Beach Operation —
Parking/Camping and memo titled Research Results on Nature Center Fees& Funding with
matrix dated August 26, 2002.Center;
2. Proposal of Children's Bureau Operation of Oak View Center;
3. Funding the Project Self Sufficiency Program (PSS)
Also included in the agenda packet are the following communications in support of PSS from:
Allen P. Baldwin, Orange County Community Housing Corporation (OCCHC) Executive
Director dated 8120/02;
Greg C. Arbules, Project Self Sufficiency Foundation Chair dated 8/18102; and
James Sankey, PSS Foundation member dated 8/22/02.
(4) August 26, 2002 - Council/Agency Minutes - Page 4
Discussion was held between the Council and the Community Services Director, which included the
issue of the reduction of recurrent hours in the Beach Maintenance Program, in order to fund
Project Self Sufficiency. City Administrator Silver informed Council that he will return with a
memorandum at an upcoming budget study session to address this item.
(City Council) Budget Discussion Held Re: Police Department Responses (320.20)
Police Chief Ronald Lowenberg presented an oral report on the memoranda from his department:
1. DARE Program - Memo titled DARE.
2. Community Services Program (CSP) Budget - Memo titled CSP Youth Diversion and Gang
Counseling Programs.
3. Crime Lab - Memo titled Council Questions Regarding the Scientific Investigations.
Discussion held between the Council and Police Chief that followed included:
1. Consideration of the use of retired officers for the Community Services Program;
2. Turnaround times for the processing of DNA testing; and
3. Requesting the Mayor to issue a letter in support of the DARE Program.
City Administrator Silver informed Council that staff will return at the next budget session scheduled
for September 9, 2002 to further address the aforementioned items.
(City Council) Budget Discussion Delayed to Possible Future Time Re: Response from
City Clerk's Office (320.20)
Discussion was delayed to a possible future time relative to the memorandum included in the
agenda packet titled Alternative Budget Reductions impact on the City Clerk's Office dated
8/23/02.
(City Council) Straw Vote Motions Taken on Councilmember Bauer's Memorandum Dated
8126/02 Re: Revenue Raising Budget Recommendations (320.20)
Councilmember Bauer reported on his memorandum dated 8126/02 titled Possible income Sources
to Support the DARE Program and the Shipley Nature Center. The City Clerk announced its
availability to the public.
Straw votes were taken on which items to consider on Councilmember Bauer's memo
regarding budget recommendations for revenue raising plus one additional straw vote (No.
10). (Memo available in City Clerk's Office.)
Straw Vote Carried to Consider Downtown Parking Structure:
1. The downtown parking structure still does not maximize the return as suggested by the
consultant. One rather simple program would be to add a surcharge of $2.00 on those days
we know the structure will be full or nearly so. There are a number of other strategies that
together with the above could raise $50,000 annually. A straw motion was taken to
consider the aforementioned Item, and carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Bauer
NOS: Houchen
ABSENT: Winchell
(5) August 26, 2002 - Council/Agency Minutes - Page 5
Straw Vote Carried to Consider Refuse Collection Subsidy:
2. The General Fund subsidizes 100% of certain people's trash collection. It is suggested that
only a 50% subsidy be granted. The current subsidy is about $100,000 annually. Cutting this
in half would raise $50,000. A straw motion was taken to consider the aforementioned
item, and carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Bauer
NOS: None
ABSENT: Winchell
Straw Vote Carried to Consider Emerald Cove Senior Residential Complex:
3. 1 am told that the.General Fund subsidizes the rent at Emerald Cove. I would suggest that
rents to new move -ins be consistent with affordable guidelines set up by the federal
government. A straw motion was taken to consider the aforementioned item, and
carried by the following roil call vote:
AYES: Green, Boardman, Cook, Houchen, Bauer
NOS: Dettloff
ABSENT: Winchell
Straw Vote Carried to Consider Non -Resident Library Card Fee:.
4. Add $5.00 to the non-resident library card fee. A straw motion was taken to consider the
aforementioned item, and carried by the following roll call vote:
AYES: Green, Boardman, Cook, Houchen, Bauer
NOS: Dettloff
ABSENT: Winchell
Straw Note Carried to Consider Installment of Parking Meters — Magnolia Street:
5. Install parking meters on Magnolia Street (north of PCH) so beach goers don't park there
without paying at least something. A straw motion was taken to consider the
aforementioned item, and carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Bauer
NOS: None
ABSENT: Winchell
Straw Vote Failed to Consider International Surf Museum Building Rental Charge:
6. Begin charging the Surf Museum rent of at least 50% of the going rate downtown. A straw
motion was taken to consider the aforementioned item, and failed by the following roll
call vote:
AYES: Boardman, Bauer
NOS: Green, Dettloff, Cook, Houchen
ABSENT: Winchell
(6) August 26, 2002 - Council/Agency Minutes - Page 6
Straw Vote Failed to Consider Youth Shelter Rent:
7. Begin charging the Youth Shelter rent based on alternative uses for the house used by the
Youth Shelter. A straw motion was taken to consider the aforementioned item, and
failed by the following roll call vote:
AYES: Green, Bauer
NOS: Dettloff, Boardman, Cook, Houchen
ABSENT: Winchell
Straw Vote Carried to Consider City Gift Shops:
8. Increase profitability of our three gifts shops with excess going to the General Fund. A straw
motion was taken to consider the aforementioned item, and carried by the following roll
call vote:
AYES: Green, Boardman, Cook, Houchen, Bauer
NOS: Dettloff
ABSENT: Winchell
Straw Vote Carried to Consider Business License for Residential Rental Units:
9. Business licenses for 1, 2, 3 units, if allowed by Proposition 218. A straw motion was taken
to consider the aforementioned item, and carried by the. following roll call vote:
AYES: Dettloff, Green, Cook, Houchen, Bauer
NOS: Boardman
ABSENT: Winchell
Straw Vote Carried to Consider DARE Program — Contribution by School Districts:
10. Letter to be sent by Mayor Cook to School Districts to subsidize DARE Program. A straw
motion was taken to consider the aforementioned item, and carried by the following roll
call vote:
AYES: Dettloff, Green, Boardman, Cook, Houchen, Bauer
NOS: None
ABSENT: Winchell
(City Council) Reviewed Recommendations and Findings of the Cost Allocation and Fee
Recovery Study — Budget Workshop -- Fiscal Year 2002-2003 (320.20)
Administrative Services Director Clay Martin reviewed the recommendations and findings of the
Cost Allocation and Fee Recovery Study. He announced that Ms. Carol Jacobs of Conrad &
Associates, the Consultant who prepared the study, and Finance Director Darr Villella are present at
the meeting.
(7) August 26, 2002 - Council/Agency Minutes - Page 7
Director Martin presented the PowerPoint slide report titled Review of User Fee Recommendations.
He reviewed the following communications included with the agenda packet from the
Administrative Services Department:
1. Cost Allocation and Fee Recovery Study titled City Wide User Fee Study as of June 2002.
2. Memo titled User Fee Recommendations.
3. PowerPoint titled Review of User Fee Recommendations.
Economic Development Director David Biggs reported orally on the communication from his
department, which had been submitted by the Administrative Services Department as a Late
Communication. Director Biggs responded to Council questions in reference to housing fees on
Page No. 21 of the Conrad & Associates cost study.
Mayor Cook informed Council that she is not in support of enforcing a fee to be paid by victims of
car theft in order to have their impounded vehicles released.
City Administrator Silver stated he will return to Council at a future budget meeting regarding this
issue. He provided the following tentative timelines:
1. First Public Hearing on the budget — 913102
2. Budget Workshop if needed — 919102
3. Second Public Hearing if needed — 9116/02
4. Additional Budget Workshop if needed — 9123/02
City Administrator Silver reviewed a communication with matrices from the Building & Safety
Department titled Fee Study, which was included with the agenda packet.
(City Council) Received Citygate Associates Management and Operation Study of the
Community Services Department and Adopted the City Administrator's Recommendations for
Implementation (600.10)
The City Council considered a communication from the City Administrator's Office and Citygate
Associates, LLC, Management Consultants, will present an overview of the findings of the recently
completed Community Services Management Review titled Review of the Community Services
Department for the City of Huntington Beach Final Report — August 2002. Communication from
City Administrator titled City Administrator's Responses to Citygate Associates' Review of the
Community Services Department included.
Dwayne Milnes, Citygate representative provided an analysis from the above -mentioned findings.
Assistant City Administrator William Workman referred to the Late Communication regarding the
City Administrator's 70 recommendations in response to the Citygate report.
A motion was made by Bauer, second Dettloff -to receive the Citygate Associates Management
and Operations Study of the Community Services Department titled Review of the Community
Services Department for the City of Huntington Beach Final Report— August 2002 and adopt
the City Administrator's recommendations to implement the findings of the Citygate study. The
motion carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Bauer
NOES: None
ABSENT: Winchell
(8) August 26, 2002 - Council/Agency Minutes - Page 8
(City Council) Approved Reorganization Plan of the Community Services Department and
Directed Staff to Proceed with Implementation (700.10)
The City Council considered a communication from the Assistant City Administrator and the
Community Services Director proposing a reorganization of the Community Services Department.
Assistant City Administrator Workman presented a slide report titled Proposed Community Services
Department Reorganization, which had been announced earlier as a Late Communication.
Community Services Director Hagan reported that the reorganization will reduce staff from 73.5 to
69 positions, and reported at which levels cuts would be made. He informed Council that the
reorganization is revenue neutral and has no budget impact.
A motion was made by Houchen, second Green to approve the Reorganization Pisan for the
Community Services Department and direct the staff to proceed with implementation measures to
complete the reorganization. (Reorganization Plan dated August 23, 2002 is attached to
communication.) The motion carried by the following roll call vote:
AYES: Green, Dettloff, Boardman, Cook, Houchen, Bauer
NOES: None
ABSENT: Winchell
Adjournment — City Council/Redevelopment Agency
Mayor Cook adjourned the adjourned meetings of the City Council/Redevelopment Agency of the
City of Huntington Beach to Tuesday, September 3, 2002, at 5:00 p.m., in Room B-8 Civic Center,
2000 Main Street Huntington Beach, California.
ATTEST:
City Clerk -Clerk/
M
City Clerk and ex-officio Clerly5f the City
Council of the City of Huntington Beach
and Clerk of the Redevelopment Agency
of the City of Huntington Beach, California
Mayor -Chairman