HomeMy WebLinkAbout2003-02-21City Council/Redevelopment Agency
City of Huntington Beach
Adjourned Regular Meeting
Friday, February 21, 2003
12:30 P.M. —Closed Session followed by
Open Session in Rooms C & D
Central Library, 7111 Talbert Avenue
Huntington Beach, California 92648
An audiotape of this meeting
is on file in the Office of the City Clerk.
Mayor Connie Boardman called the adjourned regular meetings of the City Council and the
Redevelopment Agency of the City of Huntington Beach to order at 12:30 p.m. in Rooms C and
D at the Central Library.
City Council/Redevelopment Agency Meeting Roll Call:
Present: Sullivan, Coerper, Green, Boardman, Cook, Hardy
Absent: None (Houchen arrived 12:32 p.m. during recess to Closed Session)
City Attorney Jennifer McGrath received permission to be excused from the Closed Session
portion of the Council meeting until the meeting is reconvened to Open Session;
Motion to Recess to Closed Session — Room B
A motion was made by Coerper, second Sullivan to recess to Closed Session in Room B on the
following item. The motion carried by the following roll call vote:
AYES: Sullivan, Coerper, Green, Boardman, Cook, Hardy
NOES: None
ABSENT: Houchen arrived 12:32 p.m.
(City Council) Closed Session - Pursuant to Government Code Section 54957 to consider
personnel matters. Subject: City Administrator's Evaluation. (120.80)
Reconvened City Council/Redevelopment Agency:Meeting at 2:22 p.m.— Rooms C & D
City Council -Redevelopment Agency Roll Call
Present: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy
Absent: None
Late Communications
Pursuant to the Brown (Open Meetings) Act, the City Clerk announced the following Late
Communications regarding agenda items. These communications were received following
distribution of the agenda and distributed at the meeting:
(2) February 21, 2003 - Council/Agency Minutes - Page 2
Communication from Administration transmitting an agenda prepared by Mathis & Associates
relating to the topics covered titled City of Huntington Beach Workshop.
Communication from Mathis & Associates transmitted by Administration titled Communication
Rules for Effective Team Building.
Communication from Mathis &.Associates transmitted by Administration titled Communication
Strategies.
(City Council) Study Session Held with Mathis & Associates to Discuss Matters Related
to City Council Meetings: (1.) Internal Operating Procedures; (2.) Council Norms; and
(3.) Selection and Monitoring of Commissions/Boards (120.10)
Mayor Boardman provided background information as to the purpose of the meeting and
introduced Dr. Bill Mathis of Mathis & Associates who facilitated discussion with the assistance
of Ms. Janice Schreuder as scribe.
Dr. Mathis spoke relative to the following topics:
1. Internal Operating Procedures,
2. Traditional and past practices with suggestions for streamlining;
3. Council Meeting protocol;
4. Communication Agreements
5. Council Norms;
6 Council -Council interaction;
7. Council -Staff interaction;
8. Selection and Monitoring of Boards and Commissions
9. Expected outcomes from the meeting:
a. First printed norms and best practices for the City Council;
b. Agreements on communications strategies; with
C. Council norms and agreement to be put into finished format and returned to the City
Council and City'Clerk.
Dr. Mathis reviewed at length, the handout titled Communication Rules for Effective Team
Building, which had been announced earlier by City Clerk Connie Brockway as a Late
Communication.
Dr. Mathis asked questions regarding. decision -making of each Councilmember in turn, including
their personal motivation for running for elected office and individual community -based interests.
The consultant covered several areas of communication, including the relevance of using
Executive Summaries as a fact -gathering tool.
Dr. Mathis and Council discussed issues relative to Robert's Rules of Order.
Council and staff enumerated on specific duties and privileges which are considered to be within
the Mayor's prerogative:
1. Council seating and assignments;
2. Committee assignments;
(3) February 21, 2003 - Council/Agency Minutes - Page 3
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3. Office location assignments;
4. The holding of Invocations;
5. Presentations and Proclamations;
6. Duties as a ceremonial leader;
7. Protocol;
8. Outside appointments;
9. Policy interpretation; and
10`. Execution of contracts.
Considerable debate ensued regarding invocations.
Mayor Boardman left a 5:55 p.m., as she had a meeting scheduled at 6:00 p.m. The Mayor
turned the meeting over to Mayor Pro Tern Green.
Public Comments
Ron Davis stated reasons why he believes invocations at public meetings are not appropriate.
Dean Albright presented reasons why he believes an invocation should be given following the
pledge of allegiance when all people are standing.
Adjournment — City Council/Redevelopment Agency
Mayor Pro Tem Green adjourned the adjourned regular meetings of the City Council and the
Redevelopment Agency of the City of Huntington Beach at 6:00 p.m. to Monday, March 3, 2003,
at 5:00 p.m., in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California.
ATTEST:
..City Clerk=Clerk•_
City Clerk and ex-officio Cle f the City
Council of the City of Huntington Beach
and Clerk of the Redevelopment Agency
- of the City.of Huntington Beach, California
Mayor -Chairman