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HomeMy WebLinkAbout2003-08-11Minutes City Council/Redevelopment Agency City of Huntington Beach Monday, August 11, 2003 4:00 P.M. — Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 A videotape of this meeting is on file in the Office of the City Clerk. Call to Order Mayor Boardman called the adjourned meetings of the City Council/Redevelopment Agency of the City of Huntington Beach to order at 4:00 p.m. in Council Chambers. City Council/Redevelopment Agency Meeting Roll Call Present: Sullivan, Coerper, Boardman, Hardy Absent: Green, Cook, Houchen The City Clerk Announced Late Communications Pursuant to the Brown (Open Meetings) Act, the City Clerk announced Late Communications regarding agenda items that had been received by her office following distribution of the agenda packet: Communication submitted from City Administration from the Community Services Director dated August 11, 2003 titled Project Self -Sufficiency Budget Shortfall. PowerPoint submitted from Administrative Services dated August 11, 2003 titled Cost. Allocation Plan and User Fee Study. Public comments were scheduled at the end of the presentations. (City Council/Redevelopment Agency) Presentation Made by the Finance Board Regarding Budget and Financial Recommendations — To Schedule a Study Session Regarding Code Enforcement Acceleration Fee (320.30) Finance Board Chair Charles Falzon presented the recommendations of the Finance Board regarding the budget and financial recommendations from a PowerPoint titled Finance Board Recommendations, August 11, 2003, Charles Falzon, Chairman, which was included in the agenda packet. The City Council reviewed each of the recommendations that the Finance Board submitted. Chairman Falzon and staff responded to Council's questions on the following items: 1) fees and billing procedures; 2) the various timelines and procedures for Code Enforcement violations and the Code Enforcement Officers authority regarding warnings and citations; 3) using budgeted but vacant positions to establish a centralized emergency repair fund; 4) tracking subcontractors who are doing business in our city without a business license; 5) grant (2) August 11, 2003 - Council/Agency Minutes - Page 2 incentives; 6) prevailing wage issue; 7) full cost recovery for major events in the city; 8) Enterprise Funds; 9) street cut fees; 10) the possibility of neighborhood improvements districts; 11) fund reporting; 12) working together with the homeowners, Beautification, Landscaping and Trees (BLT) Committee and staff to improve the current tree and parkway policy; 13) Citizen's Task Force; and 14) investigate forming a Joint Powers Authority for helicopter maintenance. Council requested staff to schedule a Study Session regarding the Code Enforcement Acceleration Fee. City Administrator Ray Silver thanked the Finance Board and staff for working on these recommendations. (City Council/Redevelopment Agency) Presentation Made by the City Administrator Regarding Proposed Fiscal Year 2003-2004 Budget (320.30) City Administrator Ray Silver presented a PowerPoint report titled Fiscal Year 200312004 Budget Presentation, Budget Study Session #1, August 11, 2003, which was included in the agenda packet. City Administrator Silver reported a possible loss of 2.2 to 2.5 million dollars between now and October 2003 as a result of the State of California budget. He stated the VLF (Vehicle License Fee) revenue would remain stable unless changes are made in Sacramento. Council received clarification from staff regarding 1) staff reduction for Fiscal Year 2002-2003; 2) the water in -lieu tax; 3) stop loss insurance; and 4) the basis for various revenue projections for Fiscal Year 2003-2004. It was announced that the next Budget Workshop Council Meeting would be on August 25, 2003. (City Council/Redevelopment Agency) Received and Filed Two Reports: (1.) the Cost Allocation Plan and Citywide User Fee Study Prepared by CBIZ Accounting, Tax and Advisory of Orange County, Inc.; and (2.) the OMB A-87 Plan (Office of Management and Budget) (600.10) The City Council considered a communication from Administrative Service Director Clay Martin submitting the following Statement of Issue: The City of Huntington Beach has received two reports from CBIZ Accounting, Tax, and Advisory of Orange County, Inc. These reports are being formally transmitted to the City Council for their review prior to the full staff recommendations that will be presented at the August 25, 2003 meeting. Administrative Service Director Clay Martin presented a PowerPoint slide show titled Cost Allocation Plan and User Fee Study, which had been announced earlier as a Late Communication by the City Clerk. Considerable discussion was held between Council and staff concerning; 1) the accuracy of the fully burdened cost; 2) streamlining the process for efficiency; 3) the number of components pertaining to a particular fee involve primary and secondary departments; and 4) reasons why some fees were reduced and other fees increased substantially. (3) August 11, 2003 - Council/Agency Minutes - Page 3 Mayor Connie Boardman referred to some of the huge increases itemized in the Citywide User Fee Study such as the special event permits, copy of police reports, and the tract maps. City Administrator Ray Silver recommended that Council meet with staff and department heads prior to the August 25th budget meeting on any questions they may have regarding the methodology behind the fee increases or decreases. A motion was made by Coerper second Sullivan to: 1. Receive and File the City of Huntington Beach Cost Allocation Plan and (Office of Management and Budget) OMB A-87 Plan as of September 30, 2003 (issued July 11, 2003); and 2. Receive and file the City of Huntington Beach Citywide User Fee Study, July 2003. The motion carried by the following roll call vote: AYES: Sullivan, Coerper, Boardman, Hardy NOES: None ABSENT: Green, Cook, Houchen Public Comments Chuck Scheid addressed Council and requested clarification regarding in -lieu water fee. Mr. Scheid spoke regarding franchise fee and various fees in other cities as they have been affected by appellate court decisions. City Administrator Silver responded to Mr. Scheid and will return to Council with a written report regarding the in -lieu water fee. Adjournment — City Council/Redevelopment Agency Mayor Boardman adjourned the regular meetings of the City Council/Redevelopment Agency of the City of Huntington Beach to Monday, August 18, 2003, at 6:00 p.m., in Room B-8 Civic Center, 2000 Main Street Huntington Beach, California. ATTEST: J t�;ty;Clerk ',Cle`rK C�%�1!Jrlifi �C iaK/ City Clerk and ex-officio Clerk 6f the City Council of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California 4 Mayor -Chairman