HomeMy WebLinkAbout2005-11-16Adjourned Regular Minutes
City Council/Redevelopment Agency
City of Huntington Beach
Wednesday, November 16, 2005
1:30 P.M. — Central Library, Room C
7111 Talbert Avenue
Huntington Beach, California 92648
An audiotape of this meeting is
on file in the Office of the City Clerk.
Call to Order
Mayor Hardy called the adjourned regular meetings of the City Council/Redevelopment Agency of
the City of Huntington Beach to order at 1:46 p.m. in Room C, Central Library.
City Council/Redevelopment Agency Meeting Roll Call
Present: Hansen, Coerper, Sullivan, Hardy, Green, Bohr, Cook
Absent: None
Public Comments
Larry Gallup voiced his interest in the meeting topic and thanked the Councilmembers who
brought the topic forward. He stated citizen outreach and participation is important and asked
Council to keep it on the agenda. He stated Governing Magazine is sponsoring a conference in
Austin, Texas on customer/citizen satisfaction, and stated he would distribute results of the
conference to Council when they are available. Mr. Gallup also referred to a packet of
information he brought to the meeting regarding citizen participation and dialogue, asking
Council to review page fourteen.
Craig Justice, resident, commented on the strategic planning steps and schedule, stating his
opinion that the plan lacks the steps necessary to build a nexus between what the community,
Council, and the Executive Team view as important. He suggested an internet or other broad -
based survey of residents. He also suggested the environment should be a separate category
rather than combined with other categories, that social/cultural goals should be included, and
that there be fee -based methods to pay for some improvements. He suggested creation of: a
development plan for the Adams Avenue corridor, a unified elementary school district, a City -
owned property master plan, and a strategic plan goal that supports projects that eliminate
discharge into the environment. He asked Council to support Phase 2 of the Groundwater
Replenishment Project and to promote conversion of the AES plant to newer technology. Mr.
Justice submitted a written summary of his suggestions and a copy of Laguna Beach's Strategic
Plan.
Dave MuotchnIK member of Southern California Communities Forum (SCCF), spoke regarding
improvements of transportation and traffic flow capabilities within the City and with adjoining
cities in the county, asking Council to consider maintenance and improvement.
(2) November 16, 2005 - Council/Agency Minutes - Page 2
The City Clerk Announced No Late Communications
Pursuant to the Brown (Open Meetings) Act, City Clerk Joan L. Flynn announced no Late
Communications regarding agenda items had been received by her office following distribution
of the agenda packet.
The Following Communications Related to Agenda Items Were Submitted During the
Meeting:
Communication submitted by Larry Gallup, undated, titled Citizens Building Communities: The
ABCs of Public Dialogue.
Communications submitted by Craig Justice dated November 16, 2005 titled Strategic Plan
Development and dated December 2001 titled Laguna Beach 2030, Vision Laguna 2030 Final
Report and Strategic Plan.
(City Council) Study Session Held — City Council Strategic Plan Workshop Conducted by
Management Partners, Jan Perkins and Amy Paul Included the Following Topics: Review
Agenda, Review Survey Results of Executive Team and Boards/Commissions, Prioritize
Goals, Prioritize Projects, Revise Draft Vision Statements, Wrap Up (120.30)
Amy Paul of Management Partners introduced the topic and outlined the agenda for the
meeting. She reviewed the ground rules from the previous meeting, and asked for reactions to
the surveys. Councilmember Coerper asked about the number of surveys sent out, and
responses received by boards and commissions. Ms. Paul reported 120 surveys were sent out.
Councilmember Hansen stated his satisfaction with the responses received. Mayor Pro Tern
Sullivan commented that only four Planning Commission members responded. Mayor Hardy
commented on the differences in community involvement ratings by commissions and the
Executive Team. Councilmember Green commented on some survey remarks made regarding
ethics and former Councilmembers.
Jan Perkins of Management Partners transitioned to the goal -setting portion of the meeting,
referring to the document, Goals Identified by Council and Executive Team, and asked
Councilmembers for any additions to the Financial Goals. Discussion was held to clarify
individual goals. Suggestions were made to revise Goal 2 to make it more specific:
Recognizing and disclosing the fiscal impacts of the pension crisis, and to add a Goal (8): To
fully understand financial implications of financial decisions before they are made. Goal 7 was
revised to replace the word "develop" with the word "revise." Mayor Hardy commented on Goal
3, and Councilmember Hansen asked that Goals 1,3, 5, and 7 be combined as one goal.
Regarding Infrastructure Goals, Ms. Perkins clarified projects versus goals: Mayor Hardy asked
that Goals 9 and 10 be listed as projects. Councilmember Bohr requested Goals 1 and 2 be
linked. Mayor Pro Tern Sullivan requested Goal 14 be stated more specifically. Ms. Perkins
clarified that each Councilmember would receive 12 dots to designate their priority goals. City
Administrator Culbreth-Graft gave clarification on goals created by the Executive Team. Mayor
Hardy requested Goals 11, 12, and 15 be grouped together.
Regarding City Services Goals, Councilmember Cook requested Goal 6 be listed as a project.
Councilmember Bohr asked that the first five goals to be more specific and measurable. Mayor
Hardy requested Goals 13 and 14 encompass some of the other goals as subcategories.
(3) November 16, 2005 - Council/Agency Minutes - Page 3
Councilmember Cook stated her opinion that Goal 11 does not fit, and Ms. Perkins reported on
statements made at the last meeting in support of this goal. Councilmember Bohr suggested
more detail on Goal 4, and Councilmember Cook suggested combining Traffic Goals as Goal
15: To improve transportation through alternate forms such as traffic calming, synchronization,
and bike trails.
Regarding Engaging the Community, Mayor Pro Tern Sullivan requested clarification on Goal 3,
and the goal was subsequently removed due to redundancy. Further clarification was
requested on Goals 4 and 6, resulting in a consensus to combine them.
Regarding Development and Land Use Goals, Goal 1 was transferred to the project list.
Discussion was held regarding development of neighborhoods and maintaining their historic
nature. Mayor Hardy suggested combining Goals 9 and 11 and adding to the goal discussion of
historic neighborhoods. A request was made to combine Goals 2 and 14 and to change the
word "development" to the word "reuse."
Regarding Economic Development, a request was made to combine Goals 1, 3 and 11. Mayor
Hardy asked that Goals 6 and 7 be moved to the project list. Ms. Perkins inquired if
Councilmembers would like to add any categories, and none were added. Councilmember
Cook suggested adding Goal 17 to Infrastructure: To make all of the City equipment more
energy efficient.
Councilmembers were then asked to place their priority dots on the goals they prefer.
The Council recessed at 3:00 p.m. and reconvened at 3:15 p.m.
The goals with the most votes were identified as follows: Financial — 1 (including 3, 5, and 7)
and added Goal 8 (fully understand financial implications of financial decisions, recognize and
disclose fiscal impacts of pension crisis); City Services — added Goal 15 (improve transportation
through alternate forms such as traffic calming, synchronization, and bike trails.) and combine 2
and13; Development and Land Use — 2 (includes 14), 6 and 9 (includes 11 and also a
discussion of historic neighborhoods); Economic Development — 1 and 4; Infrastructure — added
Goal 17 (make all City equipment more energy efficient) and combine 1 and 2; Engaging the
Community — combine 5 and 8.
The Council recessed for five minutes.
Referring to the document, Projects Identified by Council, Executive Team and
Board/Commission Members, Council then discussed the projects listed. Regarding Financial
Projects, Projects 5 and 8 were combined. Councilmember Bohr asked for clarification on
Project 4, and the wording was changed to "optimize the repayment schedule." Councilmember
Cook suggested adding a Project (9): Assessment of risks faced by loss of Utility User's Tax
(UUT), increased energy costs, property value decreases, or other potential negative
occurrences, and development of a contingency plan. Councilmember Bohr requested a
Project (10): To analyze and revise the cash management policy to maximize investment
returns.
Regarding Infrastructure Projects, Project 5 was removed and Project 10 was expanded to
include fire stations. A request was made to combine Projects 6 and 11. Mayor Pro Tern
Sullivan asked for an additional project: Urban runoff improvements. City Administrator
(4) November 16, 2005 - Council/Agency Minutes - Page 4
Culbreth-Graft suggested adding this verbiage to Project 1. Councilmember Cook requested
the addition of a Project (15): To improve water conservation.
Regarding Economic Development, a request was made to combine Projects 1, 5 and added
Project 9. A request was made to clarify added Project 10 as "A study session on the Economic
Development Department." A request was made to combine Projects 3 and 4, and to specify
that Project 4 includes all of Beach Boulevard.
Regarding Land Use Development, a request was made to add a Project (10): To work on
adopting a form -based code for land use.
Regarding City Services, a Project (16) was added: To implement green building practices for
City buildings. A request was made to eliminate "police firing range" from Project 5.
Regarding Engaging the Community, a Project (7) was added: To solicit more reporting from
boards and commissions about their activities.
Council was then asked to place their priority dots on the projects they prefer. The projects with
the most votes were identified as: Financial — 5 (revised to include elimination of unfunded
liabilities) and added 9 (Assess risk of externalities such as loss of UUT... etc.); Infrastructure —
1, 10, combined 6 and 11 and added 15 (improve water conservation); Economic Development
—1 (includes 5 and added 9 [close off Main Street]), 3 and 4 combined, and added 10 (study
session on Economic Development Department); Land Use Development — 1, 3, 6, 7, 9 and
added 10 (study the possibility of adopting a form based code); City Services — 1, 5, 9 and
added 16 (green building practices for City buildings); Engaging the Community — 1 and 3.
Councilmember Hansen asked that the survey results be posted on the website.
Referring to the document, Draft Vision Statements for Consideration at November 15 Strategic
Planning Session, Ms. Perkins asked for Councilmember preferences regarding draft vision
statements. Councilmember Cook requested option "b" include the word "businesses" after
"residents" and before "alike." Mayor Pro Tern Sullivan stated his preference that the vision
includes "family friendly." Councilmember Coerper voiced his preference for a combination of
phrases pulled from the various options. Councilmember Hansen requested the words "family
friendly" be added to option "b." Mayor Hardy suggested adding "family friendly" after
"sustainable" and before "community." Councilmember Bohr voiced concern about the length of
the slogan. The consensus for a vision statement was stated — Huntington Beach: An
engaged, sustainable, family friendly community that is safe, vibrant and attractive to tourists,
residents and businesses alike.
Ms. Perkins announced that reports would be prepared for and received by Council in advance
of the next scheduled strategy meeting, scheduled for January 23, 2006 from 3 p.m. - 7 p.m.
She announced the Strategic Plan would then return to Council in February. Ms. Perkins then
asked Council for their input on the process. Councilmembers stated strengths: dot voting, the
charts, the overall process, receiving information in advance, the lack of surprises, great
organization skills of the consultants, and working together with other Councilmembers.
Councilmember requests for improvements included: amplification system for participants'
voices and more beverages.
(5) November 16, 2005 - Council/Agency Minutes - Page 5
Adjournment — City Council/Redevelopment Agency
Mayor Hardy adjourned the adjourned regular meetings of the City Council/Redevelopment Agency
of the City of Huntington Beach to Monday, November 21, 2005, at 4:00 p.m., in Room B-8 Civic
Center, 2000 Main Street Huntington Beach, California.
— PA ") 0�_ liv 9 W)
City Cl and ex-officio Clerk cLhe City
Councp1of the City of Huntington Beach
and Clerk of the Redevelopment Agency
of the City of Huntington Beach, California
ATTEST:
City Clerk -Clerk