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HomeMy WebLinkAbout2006-09-05 (6)Minutes Council/RDA Meeting City Council/Redevelopment Agency City of Huntington Beach Tuesday, September 5, 2006 4:00 P.M. - Room B-8 6:00 P.M. - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 An audiotape of the 4:00 p.m. portion of this meeting and a videotape of the 6:00 p.m. portion of this meeting are on file in the Office of the City Clerk. The 4:00 p.m. portion of the meeting was recessed by Deputy City Clerk Kelly Mandic to 4:30 p.m. in Room B-8 due to a lack of quorum. Call to Order Mayor Sullivan called the regular meeting of the City Council/Redevelopment Agency of the City of Huntington Beach to order at 4:38 p.m. in Room B-8. City Council/Redevelopment Agency Meeting Roll Call Present: Bohr, Coerper, Sullivan, Hardy, Hansen, and Cook. Absent: Green. The City Clerk Announced a Late Communications Pertaining to the 4:00 P.M. Portion of the Meeting Pursuant to the Brown (Open Meetings) Act, City Clerk Joan L. Flynn announced the following Late Communication regarding the Study Session item that was received by her office following distribution of the agenda packet: Communication submitted by Ross Cranmer, Director of Building and Safety, dated September 5, 2006 and titled Huntington Beach Civic Center Administration Building Seismic Upgrade. No Public Comments Regarding the 4:00 P.M. Portion of the Council Meeting (City Council/Redevelopment Agency) Study Session Held — Update Given on the Status of the City Hall Seismic Retrofit Project City Administrator Penny Culbreth-Graft explained that the seismic retrofit of City Hall is a $7 million project and the City has been awarded a $3 million grant from the Federal Emergency Management Agency (FEMA). Building and Safety Director Ross Cranmer gave a PowerPoint report titled Huntington Beach Civic Center Administration Building Seismic Upgrade, which was announced earlier as a Late Communication. September 5, 2006 — Council/Agency Minutes — Page 2 of 15 Director Cranmer updated Council on accomplishments and ongoing work tasks pertaining to the seismic retrofit of City Hall including site studies, project renderings, Design Review Board (DRB) recommendations, and site material testing. Discussion ensued amongst Council and staff regarding specifics of the FEMA grant, Design Review Board recommendations, and alternate designs. Some Councilmembers stated their preference for terminating the added exterior materials before reaching the roofline of the building. Councilmember Hardy stated she planned to appeal the DRB recommendation. Director Cranmer announced a presentation addressing the issues of modifying or moving a mural and other art would be given at a later date. Motion to Recess to Closed Session — Approved A motion was made by Coerper, second Bohr to recess to Closed Session on the following item. The motion carried by the consensus of all present, Green absent. (City Council) Closed Session - Pursuant to Government Code Section 54957.6 to meet with its designated representatives: Agency Negotiators: Penelope Culbreth-Graft, City Administrator; Bob Hall, Deputy City Administrator; Dan Villella, Finance Director; Renee Mayne, Chief Negotiator; and Irma Youssefieh, Human Resources Manager regarding labor relations matters - meet and confer with the following employee organizations: MEO, FMA, H13FA, MSOA, SCLEA, and Non -Associated. Subject: Labor Relations - Meet and Confer. Councilmember Cathy Green arrived during Closed Session. Reconvened City Council/Redevelopment Agency Meeting - 6:18 p.m. City Council/Redevelopment Agency Meeting Roll Call Present: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, and Cook. Absent: None. No Actions Taken in Closed Session Which Require a Reporting Pursuant to Government Code Section 54957.1(a) (3) (B). Pledge of Allegiance/Flag Salute - Pledge of Allegiance led by Councilmember Bohr Invocation - Led by Rabbi Stephen Einstein, Congregation B'nai Tzedek The City Clerk Announced Late Communications Pursuant to the Brown (Open Meetings) Act, City Clerk Joan L. Flynn announced Late Communications regarding agenda items that had been received by her office following distribution of the agenda packet: Communication submitted by Ross Cranmer, Director of Building and Safety, dated September 5, 2006 and titled Huntington Beach Civic Center Administration Building Seismic Upgrade. Communication submitted by Penelope Culbreth-Graft DPA, City Administrator dated August 23, 2006 and titled Follow up on Residential Pavement Overlay Cost. September 5, 2006 — Council/Agency Minutes — Page 3 of 15 Communication submitted by Stanley Smalewitz, Director of Economic Development dated September 5, 2006 and titled Late Communication Regarding Agenda Item No. E- 4: Approve Professional Services Agreements with Freedman, Tung and Bottomley, Inc. for Preparation of the Economic Revitalization Strategic Plan for Beach Boulevard and Edinger Corridor and Appropriate $762, 035. Communication submitted by: Steve Stafford, dated September 5, 2006 and titled Item E-6 Parking Permit District "D. " Communication submitted by Tim Geddes dated September 5, 2006 and titled H-1a Proposed Revision to the Selection Process for Appointments to Boards and Commissions (City Council Agenda, September 5, 2006). The Following Communication Was Submitted During the Meeting: Communication submitted by Anthony Folaroy dated September 5, 2006 and titled Citizen Inquiry, 1801 Alabama Street. Mayor Sullivan Announced the Passing of former City Clerk and City Historian Alicia Wentworth on September 1, 2006 and Dedicated the Meeting to her Memory. Mayor Dave Sullivan announced that City Historian and former City Clerk Alicia Wentworth passed away Friday, September 1, 2006. A memorial service was scheduled for September 6, 2006 at Noon at the Huntington Beach Baptist Church. The Mayor enumerated her many accomplishments as City Clerk for over fifteen years, and as City Historian for seventeen years. Presentation - Mayor Sullivan recognized City Treasurer Shari Freidenrich for her work involved in the City receiving certification by the Association of Public Treasurers in the United States and Canada in July 2006, for the City's investment policy. The certification requires that the policy meet strict criteria intended to protect the agency's funds from loss. Public Comments (The numbers following speakers' comments reflect the approximate point of time in the archived video the speaker appears, available at http_//www.surfcity-hb.org/Government/Agendas/ ) Bessie Burke, resident since 1974, described her involvement with the Huntington Beach Playhouse and Library and asked Council to reconsider the decision to raise the rent charged to the Playhouse. (12:41) Bettie Muellenberg, 42-year resident, voiced her opinion that the renewal terms offered to the Huntington Beach Playhouse may prevent renewal of the lease. She described the Playhouse as a non-profit entity that should not be used as a source of revenue for the Library. Ms. Muellenberg urged Council to change the reporting structure and to compare lease terms to other cities, some of which she said do not charge community theaters for exclusive use of the facilities. (14:53) September 5, 2006 — Council/Agency Minutes — Page 4 of 15 Ray Roberts, Southeast Huntington Beach resident and candidate for the 67th California Assembly District, described his qualifications. He voiced his opinion pertaining to a Measure E mailer and asked citizens to vote non -partisan. (17:58) Monica Bartolone, member of the Board of Directors for the Huntington Beach Playhouse, voiced her concern for the Playhouse's ability to renew its lease with the City due to the terms of the lease renewal. She stated concerns with conducting double performances on weekends and asked Council to consider changing the reporting structure so that the Board reports directly to the Community Services Department. (21:24) BJ O'Rourke, affiliated with the Huntington Beach Playhouse, stated the Playhouse pays the City $90,000 per year in return for providing quality performances to residents. 'She voiced her concern that the Playhouse Board reports to the Library Director, and asked Councilmembers to support the Playhouse and attend performances. (23:44) Nathan Singh, Board Member for the Huntington Beach Playhouse and alumni for the Academy of Performing Arts, described the volunteers and participants in the Playhouse Performances and thanked Council for supporting both organizations. (25:42) Bea Porch, resident of Huntington Shorecliff Mobilehome Park asked Council to support the needs of mobile home park residents. (27:21) Dick Porch, resident of Huntington Shorecliff Mobilehome Park, spoke regarding the lawsuit filed against the City in an effort to repeal the mobilehome park conversion ordinance. He asked. Council to consider the impact on 6,000 Huntington Beach mobilehome residents, and to defend the ordinance. (28:19) Brenda Schock voiced her disappointment that Mayor Sullivan has chosen not to run for re-election. She stated she is a resident of Huntington Shorecliff and has concerns with the legal process pertaining to the lawsuit filed by mobilehome park owners. Ms. Schock asserted she would pursue all legal avenues if the ordinance were modified. (30:10) Nadine Hamel, thirteen -year resident of Huntington Shorecliff, asked Council to defend the mobilehome park conversion ordinance. (33:24) Judie Smith urged Council to consider the impact of changes to the mobilehome conversion ordinance on the individuals involved. (34:29) John Strada, resident of Huntington Shorecliff, voiced his concerns with any changes to the mobilehome park conversion ordinance. He stated his home is not mobile, and that his medical care providers are local. Mr. Strada questioned the ethics of receiving campaign contributions from mobilehome park owners and voting on the matter, and asked Council to defend the ordinance. (35:19) Bill Seymour, resident of Huntington Shorecliff, voiced his support of the current mobilehome conversion ordinance. He stated mobilehome parks will not accept relocated homes that are over two -years -old and asked Council to defend the ordinance as it now stands. (38:29) September 5, 2006 — Council/Agency Minutes — Page 5 of 15 Joan Gray, five-year resident of Huntington Shorecliff, stated her home is not mobile. She asked Council to protect her interests by defending the mobilehome park conversion ordinance. (41:04) Steve Gullage, thirty-year mobilehome owner and president of the Huntington Beach Mobilehome Owners Association, spoke regarding the lawsuit filed against the City pertaining to the mobilehome park conversion ordinance. He opined the values of the homes have decreased since the lawsuit was filed, and asked Council to defend the ordinance as written. (35:19) Tim Geddes, Southeast Huntington Beach resident, commended Mayor Sullivan on his efforts made to serve the City. He asked citizens to vote non -partisan in the election and select candidates who will most benefit the City. (46:27) Sharon Dana, resident of Huntington Shorecliff, thanked Mayor Sullivan for his service to the City and wished him luck on his retirement. She voiced concern with potential changes to the mobilehome park conversion ordinance and asked Council to defend the ordinance. (49:27) Joe Shaw, resident and owner of two businesses on Main Street, voiced his opposition to approval of the Consent Calendar item pertaining to Professional Services Agreements for preparation of the Economic Revitalization Strategic Plan for Beach Boulevard and Edinger Corridor. He asked Council to further negotiate the contract to save money for taxpayers, stating his opinion the hourly wage rates contained therein are too high. (51:08) Thomas Cox, thirty-year resident, voiced his concerns regarding the lawsuit challenging the mobilehome park conversion ordinance. He opined that the current ordinance protects many people in the City and sets precedence for other cities. (53:02) Tony Folaroth spoke regarding a situation near his residence involving over -watering of City property by a resident. He stated this problem of over -watering drains onto his own property and causes damage. He explained he owns property at 1801 Alabama Street, and attempts to speak with the other resident have been unsuccessful. Mr. Folaroth stated he has shut the water off himself on several occasions, and requested Council direct staff to investigate the matter. (54:55) Mayor Sullivan asked Public Works Director Robert F. Beardsley to follow up with Mr. Folaroth. Paul Howarth, resident, voiced concerns about a recent shooting in the City involving police officers. He asked Council to establish a committee of citizens to perform citizen reviews of officer -involved shootings. (58:47) Lorina Smith, Second Harvest Food Bank food drive coordinator, announced the local food drive has been extended through the month of September. She described the efforts of the Food Bank and asked citizens to donate to the drive. Ms. Smith calculated donations to date include 860 Ibs of food, $4000 from one individual donor, and elementary school donations of emergency packets. (1:00:52) September 5, 2006 — Council/Agency Minutes — Page 6 of 15 Councilmember Green asked Ms. Smith to list donation preferences. Ms. Smith replied, stating the preference is for non-perishable items, personal items, and healthy items, but stressed that any donation is valuable. Councilmember Hardy inquired about the minimum size of personal care items requested and encouraged Ms. Smith to contact all five school districts for donations. Ms. Smith clarified all sizes of personal care items are accepted. John Briscoe, Oceanview School Board candidate, described his qualifications, asked citizens to vote for him, and alleged Brown Act issues within the school district. (1:05:43) Council Committee/Appointments/Liaison Reports - None City Attorney's Report of Litigation Filed - None (City Council) Public Hearing Held — Adopted Resolution No. 2006-55 for Revision To The City's FireMed Fee Schedule for Ambulance Transportation and Emergency Medical Services Mayor Sullivan announced that this was the time noticed for a public hearing to consider the following: The Fire Department is requesting approval to adjust user fees to improve and/or maintain the Fire Department's emergency medical services. Legal notice as provided to the City Clerk's Office by staff had been published and posted. Fire Medical Coordinator Jane Cameron presented a PowerPoint report titled Revision of the City's FireMed Fee Schedule for Emergency Medical Services, Huntington Beach Fire Department, September 5, 2006, which was included in the agenda packet. Councilmember Green asked if the fees are voluntary. Fire Chief Duane Olson clarified that FireMed membership is voluntary; however membership requires a monthly or annual fee. Mayor Pro Tern Coerper asked for information regarding payment of fees for services in situations of financial hardship. Coordinator Cameron explained the program allows reductions in fees in certain circumstances, as well as payment plans. Mayor Sullivan asked for clarification on the nature and degree of the calls to paramedics. Chief Olson explained that the paramedics' duty is to respond to the call regardless of the level of emergency. Mayor Sullivan declared the public hearing open. The City Clerk announced for the record no Late Communications which pertain to this public hearing. There being no persons present to speak on the matter and there being no protests filed, either written or oral, the Mayor declared the public hearing closed. September 5, 2006 — Council/Agency Minutes — Page 7 of 15 A motion was made by Coerper, second Hardy to adopt Resolution No. 2006-55, A Resolution of the City Council of the City of Huntington Beach Setting Advanced Life Support, Basic Life Support, Emergency Ambulance Transportation, Medications and Specialized Supply Fees to be Charged by the Fire Department of the City of Huntington Beach amending Resolution No. 2005-48, A Resolution of the City Council of the City of Huntington Beach Modifying the Fees Charged by the Fire Department of the City of Huntington Beach for Ambulance Transportation Set by Resolution No. 2004-49; and Resolution No. 2004-49, A Resolution of the City Council of the City of Huntington Beach Setting Advanced Life Support, Basic Life Support, Emergency Ambulance Transportation, Medications and Specialized Supply Fees to be Charged by the Fire Department of the City of Huntington Beach. The motion carried by the following roll call vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, and Cook NOES: None (City Council) Public Hearing Held — Accepted as Adequate and Complete the 2004-2005 Downtown Parking Master Plan (DPMP) Annual Review And Monitoring Report Based on Compliance With the Monitoring Requirements of the Master Plan Mayor Sullivan announced that this was the time noticed for a public hearing to consider the following: Annual Review and Monitoring Report - Downtown Parking Master Plan Applicant: City of Huntington Beach Planning Department Request: Annual review of the Downtown Parking Master Plan, documenting building activity and land use changes approved between June 1, 2004 and June 1, 2005. Location: Downtown Specific Plan area (generally bounded by Pacific Coast Highway, Sixth Street, Acacia Avenue and Second Street). Project Planner: Ron Santos Legal notice as provided to the City Clerk's Office by staff had been published and posted. Associate Planner Ron Santos presented a PowerPoint report titled 2005 Downtown Parking Master Plan Annual Review and Monitoring Report, which was included in the agenda packet. Councilmember Green commented on the scarcity of parking downtown on different occasions and asked for clarification on the adequacy of parking. Planner Santos explained studies include information on the average number of open spaces over the course of a year. Mayor Pro Tern Coerper inquired about the date of the studies. Planner Santos explained staff shortages in the Planning Department have resulted in delays in reporting on parking master plans. Mayor Sullivan declared the public hearing open. September 5, 2006 — Council/Agency Minutes — Page 8 of 15 The City Clerk announced for the record no Late Communications which pertain to this public hearing. Joe Shaw voiced his opinion the review as presented is inaccurate and incomplete. He questioned the effectiveness of the shared parking plan, stating small businesses require frequent turnover of parking spaces. He asked the City Council to subject the plan to further review. There being no persons present to speak further on the matter and there being no protests filed, either written or oral, the Mayor declared the public hearing closed. Councilmember Bohr asked for clarification on land use changes and parking availability. Planner Santos stated no changes to land use. Acting Planning Director Scott Hess commented on application #ps5parking in -lieu fees. Community Services Director Jim Engle clarified that occasionally parking is full midday. Economic Development Director Stanley Smalewitz commented on an analysis of valet parking and other alternate parking plans, stating the committee is making efforts to improve the situation. Director Engle agreed to report back to Council on figures pertaining to parking validation, merchant employee parking, and charging parking fees upon entering garages. A motion was made by Coerper, second Hansen to accept as adequate and complete the 2004-2005 annual review and monitoring report of the Downtown Parking Master Plan and forward to the Executive Director of the California Coastal Commission. The motion carried by the following roll call vote: AYES: Green, Coerper, Sullivan, Hardy, Hansen, and Cook NOES: None ABSTAIN: Bohr (City Council) Public Hearing Held — Proposed Fiscal Year 2006/2007 City Budget Appropriation of $318,997,645; Adopted Budget Resolution No. 2006-56; and, Authorized the Professional Services Contract List Included in Fiscal Year 2006/2007 Budget to be Representative of Services Projected to be Utilized by Departments Mayor Sullivan announced that this was the time noticed for a public hearing to consider the following: The City of Huntington Beach City Charter requires a Public Hearing prior to the adoption of the City Budget. The City Charter requires adoption of the annual budget by September 30, 2006 for the next fiscal year. Legal notice as provided to the City Clerk's Office by staff had been published and posted. City Administrator Penny Culbreth-Graft announced a Late Communication pertaining to the budget, and recognized the following individuals for their work on the budget and Capital Improvement Program: Dan Villella, Robert Sedlak, John Roulette, Jennifer Lampman, Michael Solorza, Bob Beardsley and Linda Daily. Councilmembers inquired about reserve balances. City Administrator Culbreth-Graft explained $12 million exists in the first tier reserve and two separate appropriations for Workers' Compensation totaling approximately $4 million. September 5, 2006 — Council/Agency Minutes — Page 9 of 15 Finance Director Dan Villella presented a PowerPoint report titled City of Huntington Beach Proposed Budget Fiscal Year 200612007, which was included in the agenda packet. Discussion ensued amongst Council and staff pertaining to fund balances and reserves. Public Works Director Robert F. Beardsley presented a PowerPoint report titled Capital Improvement Program, which was included in the agenda packet. Discussion ensued regarding resurfacing of streets and alleyways, condition of bridges in the harbour area, sewer lining rehabilitation, the potential widening of Heil Avenue, repairs of storm drains and pump stations, and the frequency of cleaning of downtown streets, sidewalks and facilities. Mayor Pro Tern Coerper suggested greater focus be placed on the cleanliness of the downtown area and the increased need for bicycle racks. Mayor Sullivan declared the public hearing open. The City Clerk restated for the record the following Late Communication which pertains to this public hearing: Communication submitted by Penelope Culbreth-Graft, DPA, City Administrator dated August 23, 2006 and titled Follow up on Residential Pavement Overlay Cost. There being no persons present to speak on the matter and there being no protests filed, either written or oral, the Mayor declared the public hearing closed. Councilmember Hansen commended the City Administrator and staff on the budget presentation and suggested appropriating $2 million from the second tier reserve to address needed street repairs (approximately $1.9 million) and increase maintenance of the downtown area (approximately $85,000). Economic Development Director Stanley Smalewitz explained there is a committee currently in place to address downtown maintenance and other issues. He stated a report with recommendations would be presented to Council in the next six to eight weeks. Councilmember Bohr stated his support for the added street repairs suggested by Councilmember Hansen and commended the City Administrator and staff for their efforts. Mayor Pro Tem Coerper also commended the City Administrator and staff for their efforts and asked Councilmember Hansen to clarify his suggestions for increases to maintenance in the downtown. Councilmember Hansen explained his suggestion was to double the current budget. Economic Development Director Stanley Smalewitz reiterated that a committee is currently reviewing this issue. City Administrator Culbreth- Graft suggested staff be given the opportunity to review Council direction and report back on potential services provided for the additional $85,000. Councilmember Hardy inquired about previous expenditures involving second tier reserves. Finance Director Villella described funds carried over from last year, and nominal expenditures. Councilmember Cook commented on funding needs throughout the City including Central Park restrooms, beach maintenance, and graffiti abatement. She suggested meeting at a later date to determine a priority list for second tier reserve funding. September 5, 2006 — Council/Agency Minutes — Page 10 of 15 Councilmember Green stated her preference that bridge repairs, storm drain repairs, and pump station repairs be higher priority for second tier reserve funding than maintenance of the downtown. She also suggested funding be considered to help support the Huntington Beach Playhouse, graffiti abatement, and improved restrooms. Councilmember Hansen clarified availability of the $12 million primary reserve for emergency situations such as bridge failure, and reiterated his reasons for supporting an increase in repairs to the residential street overlay and an increase in funding for downtown maintenance. Mayor Pro Tern Coerper suggested Council attempt to resolve the issue with the Huntington Beach Playhouse. He also commented on weed abatement and graffiti, suggesting increased efforts. Mayor Sullivan commented on citizen satisfaction with the condition of the City, stating a concern that graffiti has increased. Police Captain Chuck Thomas concurred that quick removal of graffiti is important to discourage further blight. The Mayor commented on the importance of maintaining reserve funds and his opposition to spending the second tier reserve funds. He suggested Council take straw votes to determine funding, but not vote on adoption of budget. Councilmember Cook reported on a recent City energy audit, which may result in savings over the next few years. Deputy City Administrator Paul Emery explained a number of projects would be included in the current year's budget, but some would need separate appropriations. He stated staff would report back to Council when the study is finalized. Councilmember Cook voiced her opinion more information is needed on second tier reserve funding requests. Councilmember Hardy concurred, stating she would support adopting the budget and considering second tier reserve funding requests at a later date. Councilmember Green commented on utilizing reserve funds for projects and asked Council to consider using funds for capital improvements rather than ongoing maintenance. A motion was made by Coerper, second Hardy to 1. Open the Public Hearing on the proposed fiscal year 2006/2007 City Budget appropriation of $318,977,645 as outlined in the proposed budget document and all revisions contained in the Exhibits of the Budget Resolution, including the sewer service user charge which shall be adjusted to reflect the annual percentage adjustment. AND 2. Adopt Resolution No. 2006-56, A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 200612007. AND 3. Authorize the Professional Services Contracts Included in Fiscal Year 2006/2007 Budget to be representative of services projected to be utilized by departments in 2006/2007. (Vote to follow) Councilmember Bohr suggested amending the motion to include direction to staff to return to Council in October with second tier reserve funding recommendations. The Maker and Second to motion accepted the amendment. The motion as amended carried by the following roll call vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, and Cook NOES: Hansen September 5, 2006 — Council/Agency Minutes — Page 11 of 15 Consent Calendar — Items Removed for Separate Discussion The following item was removed from the Consent Calendar for separate discussion: (City Council/Redevelopment Agency) Professional Services Agreements in the Amount of $599,775 with Freedman, Tung and Bottomley, Inc. (FTB), and $162,260 with Rosenow Spevacek Group, Inc. (RSG) for Preparation of the Economic Revitalization Strategic Plan for Beach Boulevard and Edinger Corridor and Appropriate $762,035. Consent Calendar — Items Approved A motion was made by Hardy, second Coerper to approve the following Consent Calendar items, as recommended: The motion carried by the following roll call vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, and Cook NOES:. None (City Council/Redevelopment Agency) Approved and Adopted Minutes - Approved and adopted the minutes of the City Council/Redevelopment Agency Regular Meeting of August 7, 2006 as written and on file in the Office of the City Clerk. Submitted by the City Clerk. (City Council) Accepted Annual Review of the Flood Management Plan (FMP) for Period Covering July 1, 2005 Through June 30, 2006 and Authorized Submittal to the Federal Emergency Management Agency (FEMA) - Accepted the annual review of the Flood Management Plan as adequate and complete and forward it to FEMA. Submitted by the Acting Director of Planning. Funding Source: Not applicable. (City Council/Redevelopment Agency) Received and Filed City Clerk's Quarterly Report Listing Professional Services Agreements Filed in the City Clerk's Office Between April 1, 2006 and June 30, 2006 - Received and filed the List of Professional Services Contracts Approved by Department Heads Pursuant to Huntington Beach Municipal Code Chapter 3.03 and Submitted to the Office of the City Clerk During the Period April 1, 2006 through June 30, 2006. Submitted by the City Clerk. Funding Source: Not applicable. (City Council) Adopted Annual Disadvantaged Business Enterprises (DBE) Goal for Fiscal Year 2006/2007 to be Eligible for Financial Assistance From the Federal Highway Administration (FHWA) - Adopted the Annual Disadvantaged Business Enterprises (DBE) goal of six percent (6%.) Submitted by the Director of Public Works. Funding Source: Not applicable to this action. (City Council) Adopted Resolution No. 2006-54 Amending Residential Parking Permit District "D" to Include Residents Living on Veering Circle, Aspenwood Lane, and Shipley Street - Adopted Resolution No. 2006-54, A Resolution of the City Council of the City of Huntington Beach Amending Parking Permit District "D Within the City of Huntington Beach. Submitted by the Director of Public Works. Funding Source: The provisions of Huntington Beach Municipal Code Chapter 10.42 require that the residents choosing to participate in the residential parking permit district pay a proportionate share of the cost to establish or amend the district. Typical costs include, but are not limited to, installation of signs, curb markings, staff time to issue permits, and administrative costs to create or amend the district. September 5, 2006 — Council/Agency Minutes — Page 12 of 15 (City Council) - Adopted Resolution No. 2006-57 Amending the City's Classification Plan to Incorporate Changes Considered by the Personnel Commission- Adopted Resolution No. 2006-57, A Resolution of the City Council of the City of Huntington Beach Amending the Classification Plan by Revising Class Specifications for the Positions of Mechanic Ill, Water Distribution Maintenance Crewleader, Water Distribution Meters Leadworker, Water Systems Technician Il, Cross Connection Control Specialist, Wastewater Maintenance Service Worker, Principal Civil Engineer, Risk Manager, Permit Technician, Senior Permit Technician, Building Plan Checker /, Building Plan Checker Il, Permit and Plan Check Supervisor, Plan Check Engineer, Permit and Plan Check Manager, Building Inspector ll, Building Inspector Ill, Principal Electrical Inspector and Inspection Manager, Including Revising the Class Specification for Combination/Structural Inspector Supervisor and Changing the Job Title to Inspection Supervisor, Revising the Class Specification for Senior Deputy City Attorney/Litigator and Changing the Job Title to Senior Deputy City Attorney, and Revising the Class Specification for Economic Development Project Manager Assistant and Changing the Job Title to Project Manager Assistant. Submitted by the Deputy City Administrator, City Services. Funding Source: Funding for proposed compensation is included in the fiscal year 2005/2006 budget. (City Council) Approved the Fire Services Agreement By and Between the Orange County Fire Authority and the City of Huntington Beach for the Brightwater Development and Approved the Assignment of the Secured Fire Protection Agreement By and Between the Orange County Fire Authority, the City of Huntington Beach, and Signal Landmark, Inc. - 1) Approved and authorized execution by the Mayor and City Clerk the Fire Services Agreement Between the Orange County Fire Authority and the City of Huntington Beach Regarding Services to Brightwater, and 2) Approved and authorized execution by the Mayor and City Clerk the Assignment of Secured Fire Protection Agreement (Signal Landmark - TT15460) by and between the Orange County Fire Authority, the City of Huntington Beach, and Signal Landmark, Inc. Submitted by the Deputy City Administrator, Development Services and Fire Chief. Funding Source: Not applicable. (City Council/Redevelopment Agency) Approved Professional Services Agreement in the Amount of $599,775 with Freedman, Tung and Bottomley, Inc. (FTB), and as amended DECLINED to approve Professional Services Agreement for $162,260 with Rosenow Spevacek Group, Inc. (RSG) for Preparation of the Economic Revitalization Strategic Plan for Beach Boulevard and Edinger Corridor and Appropriated $599,775. The City Council considered a communication from the Director of Economic Development and Acting Director of Planning transmitting the following Statement of Issue: Transmitted for City Council and Redevelopment Agency consideration are two professional services agreements for the purposes of completing planning and economic development analyses related to the revitalization of Beach Boulevard and Edinger Avenue. This project is being initiated based on direction from the City Council in Fall 2005 and as a result of public input relative to the Edinger Corridor. Funding Source: A total appropriation of $762,035: $281,038 from Redevelopment Agency Merged Capital Funds Balance to the Redevelopment Agency Professional Services Account 30580101.69365 and $480,997 from the General Fund to the Planning Department Professional Services Account, 10060201.69365 is being requested. September 5, 2006 — Council/Agency Minutes — Page 13 of 15 Mayor Pro Tern Coerper requested that this agenda item be removed from the Consent Calendar to ask a representative from the vendor about the studies. Mr. Jim Simons described vendor services to the City since 1995. He explained that a staff person has left to form his own firm. Economic Development Director Stanley Smalewitz referred to a Late Communication announced earlier by the City Clerk, stating that due to changes in staffing at the Rosenow Spevacek Group, Inc. (RSG), City staff has recommended a delay in approving the Professional Services Agreement with RSG. A motion was made by Coerper, second Hardy to City Action: Approve the Professional Services Contract Between the City of Huntington Beach and Freedman, Tung and Bottomley (FTB) for Preparing Beach Boulevard Revitalization Strategy, in the amount of $599,775 for preparation of a Corridor Revitalization Strategy and Specific Plan for Beach Boulevard (including Edinger Avenue) and authorize the Mayor and City Clerk to execute the contract; appropriate $480,997 from the City's General Fund to account 10060201.69365; AND as amended Agency Action: Appropriate $118,778 from undesignated Redevelopment Agency Merged Capital Funds Balance to account 30580101.69365 for the FTB contract; and authorize the Director of Planning to expend the Agency funds allocated to the FTB contract. Submitted by the Director of Economic Development and Acting Director of Planning. The motion carried by the following roll call vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, and Cook NOES: None (City Council) Submitted By Councilmember Bohr — As Amended, Directed Staff to Return to Council with Proposed Revision to the Selection Process for Appointments to the Fourth of July Board The City Council considered a communication from Councilmember Bohr transmitting the following Statement of Issue: Currently, there are two ways in which members of the public are appointed to city boards and commissions. One is for each Council Member to appoint his/her own member to a board such as with the Finance Board and Planning Commission. The second way is through submittal of an application for a vacancy with the appointment to be confirmed by the City Council upon recommendation of the council liaisons to that board or commission such as with the Youth Board and Environmental Board. It is my experience that individual appointments by Council Members may not be the best way to make appointments to boards and commissions. Many times, when an individual appointment is made, the appointee may accept the responsibility without a full understanding of what is required and may feel obligated to accept the appointment out of respect for the requesting Council Member. By allowing the appointments to be made through a competitive application process, the selection can be made based upon the applicant's experience, skills, and interest. I have found that this process works well with both the Youth Board and the Environmental Board, as the appointees sought out the assignment and have approached their work with zeal and commitment. As well, members appear to be well suited for their role due to the screening and competitive selection for the position. September 5, 2006 — Council/Agency Minutes — Page 14 of 15 Should the City Council support this proposal, I would recommend that the new process be applied for all future vacancies, allowing all existing appointments to be grandfathered into their position. Councilmember Bohr gave an oral report. Councilmember Cook voiced her support for making changes to the method used to appointment individuals to the Fourth of July Board, but not'the other Boards or Commissions. Councilmember Hardy stated her opposition to the Recommended Action. She stated she is willing to consider changes to appointments to the Fourth of July Board, with input from the Board. Mayor Pro Tern Coerper stated he concurs with comments made by Councilmembers Cook and Hardy. He suggested amending the Recommended Action to address only the Fourth of July Board. Councilmember Green concurred with Mayor Pro Tern Coerper's suggestion. Mayor Sullivan inquired about a Study Session scheduled with the Fourth of July Board. City Administrator Culbreth-Graft explained the Study Session is scheduled for sometime in October. Councilmember Cook suggested Council also receive input from Community Services Director Jim Engle. A motion was made by Bohr, second Coerper to as amended direct staff to return to Council with a proposal to amend the process in which Fourth of July Board Members are selected and appointed. The motion carried by the following roll call vote: AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, and Cook NOES: None (City Council) Submitted By Mayor Sullivan — No Action Taken — Proposed Debate on the Measure T Issue (Senior Center) The City Council considered a communication from Mayor Sullivan transmitting the following Statement of Issue: Ballot Measure T is a Huntington Beach vote on a proposed location for a new Senior Center. The resources of Channel 3 and the city's website should be used to give information to Huntington Beach voters so that they can make an informed decision. Proposed debate format on the Measure T issue: There would be four debaters on each side of the issue. One person chosen by each side makes an opening statement of three minutes. Then a series of questions begin. Someone on Side A asks a question of someone on Side B. Respondent has three minutes to speak. Poser of the question has three minutes to respond. Then any of the remaining six panelists have one minute to comment. This procedure continues alternating the side asking the original question. September 5, 2006 — Council/Agency Minutes — Page 15 of 15 Finally, each panelist has a three -minute final statement. A moderator will be necessary only to explain the format and to keep time on the responses. Mayor Sullivan gave an oral report. Discussion ensued amongst Council and staff pertaining to the specifics of the production of the proposed debate and the legalities involved with broadcasting the event. No action was taken by Council. (City Council) Councilmember Green Congratulated Huntington Harbour Garden Club for Blue Star Memorial Marker Councilmember Cathy Green congratulated the Huntington Harbour Garden Club for their involvement with the Blue Star Memorial Marker at the Newland House. (City Council) Mayor Pro Tern Coerper Announced Attendance at Los Alamitos Joint Training Base Tour, Meeting at Wycliff Gardens Mayor Pro Tern Gil Coerper stated on August 22, 2006 he had attended a tour of the Los Alamitos Joint Training Base. He stated he spoke with several senior citizens at a meeting at Wycliff Gardens on Florida Street. Adjournment — City Council/Redevelopment Agency Mayor Sullivan adjourned the regular meetings of the City Council/Redevelopment Agency of the City of Huntington Beach at 10:52 p.m. to Monday, September 18, 2006, at 4:00 p.m., in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. ATTEST: City C k and ex-officio Clerk the City Col of the City of Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California City Clerk-Clerl Mayor -Chair