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HomeMy WebLinkAbout2010-08-16Minutes City Council/Redevelopment Agency/Public Financing Authority City of Huntington Beach Monday, August 16, 2010 4:00 PM - Room B-8 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 An audio recording of the 4:00 PM portion of this meeting and a video recording of the 6:00 PM portion of this meeting are on file in the Office of the City Clerk and are archived at www.surfcity-hb.org/government/agendas/ K10110112AW��• :: CALL TO ORDER - 4:02 PM ROLL CALL - (Councilmember Devin Dwyer has requested permission to be absent pursuant to Resolution No. 2001-54) Present: Carchio, Coerper (arrived at 4:05), Hardy (arrived at 4:09), Green, Bohr, and Hansen Absent: Dwyer ANNOUNCEMENT OF LATE COMMUNICATION Pursuant to the Brown "Open Meetings" Act, City Clerk Joan Flynn announced late communications received by her office following distribution of the Council agenda packet: PowerPoint communication submitted by Administration, dated August 16, 2010, and entitled Changes to the Budget since the August 2nd City Council Meeting_ PUBLIC COMMENTS PERTAINING TO STUDY SESSION i CLOSED SESSION ITEMS (3 Minute Time Limit) Kreg Muller, Huntington Beach Police Officers Association, voiced concerns about the anticipated loss of ten (10) sworn positions that are currently vacant, and the City's need to maintain a Police Department count of 250 sworn officers. He also discussed shifting of positions, retirements, an increase in crime, and air units. STUDY SESSION 1. Study Session #1 - The Huntington Beach Marketing and Visitors' Bureau provided an update about travel and why travel matters to the City of Huntington Beach Council/RDA/PFA Minutes August 16, 2010 Page 2 of 12 Margie Bunten, JD Shafer, Donna Mulgrew and Steve Bone with the Huntington Beach Marketing and Visitors' Bureau (HBMVB) collectively presented a PowerPoint that addressed the following topics: • HBMVB Mission O Evolution of Bureau logos • Creating a demand destination • The importance of tourism • HBMVB Board Members • 2010 tourism industry recovery & challenges International visitors to the U.S. and projections (2010-2014) • LAX International passport arrivals • 2010 OC visitor forecast • Huntington Beach travel impacts • HBMVB accomplishments • Competitive awareness • Desired tourism positioning • Marketing and sales • Advertising • Publications and collateral ® Online marketing • Web marketing award • Social media S Familiarization tours O Public Relations • Travel trade and leisure marketing • HB Hotel/Motel BID Assessment on overnight visitors Council questions/comments included: • Do fees associated with airlines who charge for extra baggage affect tourism? • Do Visitors' Bureaus have influence with the airlines? • Are there less day -visitors in Huntington Beach? (why overnight stays are important) • Decline of sales tax revenues • How is the Bureau's compensation structured? • Activities, goals, and meeting identified measures • Convention centers 2. Study Session #2 - City Administrator and City staff presented an update, as well as, organization chart changes proposed by City departments for the Proposed Fiscal Year 2010/2011 Budget Director of Finance Bob Wingenroth presented a PowerPoint entitled "Changes to the Budget since the August 2nd City Council Meeting," that provided titled slides: Information Provided in Follow-up Memos, Fire, Police, Public Works and Community Services. Fire Chief Patrick McIntosh discussed the Fire Department organization chart. Council/RDA/PFA Minutes August 16, 2010 Page 3 of 12 Council questions/comments included: • Job sharing an Office Assistant position • EOC Manager qualifications • Reduction in safety positions (six) Police Chief Ken Small discussed the Police Department organization chart. Council questions/comments included: • Difficulties in reinstating eliminated positions • Eliminating twenty (20) sworn positions • Air support training and proposed options (loss of position, rotation, shift pay) • Patrol and Watch Commander positions • Positions that have been vacant for twelve (12) months, and new vacancies • Protecting citizens (eliminating foot beat daytime downtown) • Eliminating Gang Detail (transfer of officers from other units) RECESS TO CLOSED SESSION A motion was made by Coerper, second Carchio to recess to Closed Session. The motion carried by the following roll call vote: AYES: NOES: ABSENT: CLOSED SESSION Carchio, Coerper, None Dwyer Hardy, Green, Bohr, and Hansen 3. Pursuant to Government Code § 54956.9, the City Council recessed into closed session to confer with the City Attorney regarding the following lawsuit: Roberts, et al. v. City of Huntington Beach, et al., Orange County Superior Court Case No. 30-2009 00323224. In this case, Plaintiffs allege that City Employees conspired with Plaintiffs husband, also a City employee, to cover up husband's physical abuse of Plaintiffs 4. Pursuant to Government Code § 54956.9, the City Council recessed into closed session to confer with the City Attorney regarding MCP v. Vadnais, et al., Orange County Superior Court Case No. 30-2008 00113320. This lawsuit includes a City cross -complaint against Vadnais concerning its failure to successfully construct the Warner Avenue Gravity Sewer line RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY/PUBLIC FINANCE AUTHORITY MEETING - 6:25 PM CLOSED SESSION REPORT BY CITY ATTORNEY City Attorney McGrath announced that following the conclusion of tonight's meeting, Council will reconvene into the Study Session to continue budget discussions. Council/RDA/PFA Minutes August 16, 2010 Page 4 of 12 PLEDGE OF ALLEGIANCE - Led by Councilmember Bohr INVOCATION - Rabbi Stephen Einstein, Greater Huntington Beach Interfaith Council ROLL CALL - (Councilmember Devin Dwyer has requested permission to be absent pursuant to Resolution No. 2001-54) Present: Carchio, Coerper, Hardy, Green, Bohr, and Hansen Absent: Dwyer AWARDS AND PRESENTATIONS Mayor's Award - Mayor Green called on Public Works Director Travis Hopkins to present the Mayor's Award to Engineering Aide Sylvia Franklin. ANNOUNCEMENT OF LATE COMMUNICATION Pursuant to the Brown "Open Meetings" Act, City Clerk Joan Flynn announced late communication received by her office following distribution of the Council agenda packet: Communication received for Consent Calendar Item No. 8 by Michael Kelly, dated August 12, 2010 regarding the City contracting with Acclamation Insurance Management Services (AIMES). Communication received for Agenda Item No. 14 submitted by City Clerk Joan L. Flynn, dated August 16, 2010 notating a typographical error on the Recommended Action. The correct Recommended Action should read "After the City Clerk reads by title, adopt Ordinance No. 3888, 'An Ordinance of the City of Huntington Beach Adding Chapter 8.43 of the Huntington Beach Municipal Code Relating to Costs for Emergency Response'." PUBLIC COMMENTS (3 Minute Time Limit) (The number following the speakers' comments reflect the approximate point in the archived audio file located at http://www.surfcity-hb.org/government/agendas). James Ota with AMF Lighting Technology spoke regarding energy saving electronic ballasts, and distributed an informational flyer to the City Council. (00:12:37) Jim Dishon spoke regarding Southern California Edison's use of property at on Galbar Circle for a storage yard, and distributed photos and an aerial view to Council. He voiced concerns about how the activity will affect community safety and property values. (00:15:37) Mayor Pro Tern Hardy and Planning and Building Director Scott Hess discussed the location's proposed use as a community garden. Director of Community Services Jim Engle offered information about the community garden, discussions with SCE about temporary use of the property, and how plans are being finalized for a contract and easement license with SCE and Community Garden representatives. Council/RDA/PFA Minutes August 16, 2010 Page 5 of 12 Bart Landsman voiced concerns about SCE's use of property on Galbar Circle and fencing. (00:20:21) Matthew "Clint" Orr spoke about climate change and the need for a theater in downtown. (00:21:30) Clem Dominguez voiced concerns about a lawsuit involving The Ridge development. (00:24:54) Donna Meade voiced concerns about unsafe gutter, street, curb, and parkway in her neighborhood, and how residents submitted a petition to the Public Works Department four years prior. (00:28:23) Kreg Muller, Huntington Beach Police Officers Association (HBPOA) voiced concerns related to the City budget, specifically proposed losses in the Police Department. He also requested that the City conduct a forum on Measure O. (00:30:06) COUNCIL COMMITTEE - APPOINTMENTS - LIAISON REPORTS AND ALL AB 1234 DISCLOSURE REPORTING 1. Announcement by Mayor Pro Tem Jill Hardy and Councilmember Devin Dwyer, Council Liaisons to the Youth Board, of their recommendations for the appointments of Jennifer Lucas, Andrea de Jesus, Quentin Cronk, and Megan Arriola and the re -appointments of Alison Baskin, Whitney Loo, Chelsea Ostovarpour, and Dallas Heyden Mayor Pro Tern Hardy provided information to support the recommended action, and informed the public of the upcoming opportunity to apply for the Children's' Needs Task Force. A motion was made by Hardy, second Carchio to approve the appointments of Jennifer Lucas, Andrea de Jesus, Quentin Cronk, and Megan Arriola to the Youth Board with their term to expire in June 2011; and, reappoint Alison Baskin, Whitney Loo, Chelsea Ostovarpour, Dallas Heyden, and Cecelia Walker to the Youth Board with their term to expire in June 2011. The motion carried by the following roll call vote: AYES: Carchio, Coerper, NOES: None ABSENT: Dwyer CITY ADMINISTRATOR'S REPORT - None. CONSENT CALENDAR Hardy, Green, Bohr, and Hansen 2. Received and Filed the City of Huntington Beach Strategic Objectives Update A motion was made by Hansen, second Hardy to receive and file the updated status of the Six - Month Strategic Objectives. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen Council/RDA/PFA Minutes August 16, 2010 Page 6 of 12 NOES: None ABSENT: Dwyer 3. Received and Filed City Attorney's Quarterly Report for April 1, 2010 through June 30, 2010 A motion was made by Hansen, second Hardy to receive and file the City Attorney's Quarterly Report for April 1, 2010 through June 20, 2010 The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 4. Approved project plans and specifications and awarded Construction Contract in the amount of $2,627,319 to CCL Contracting, Inc. for the 30-inch Yorktown Transmission Main Corrosion Rehabilitation and Appurtenance Retrofit Project, CC-1285; appropriate $2,250,000 from the Water Fund; appropriated $1,000,000 from the Water Master Plan Fund; authorized the Mayor and City Clerk to execute a contract in a form approved by the City Attorney; and, authorized the Director of Public Works to approve up to fifteen percent (15%) in construction change orders A motion was made by Hansen, second Hardy to approve the project plans and specification for the 30-inch Yorktown Transmission Main Corrosion Rehabilitation and Appurtenance Retrofit Project, CC-1285; and, appropriate $2,250,000 from the Water Fund (506) undesignated fund balance to Distribution Improvements Account No. 50691025.82100; and, appropriate $1,000,000 from the Water Master Plan Fund (507) undesignated fund balance to Corrosion Control Account No. 50791016.82100; and, accept the lowest responsive and responsible bid submitted by CCL Contracting, Inc. in the amount of 42,529,419 as the basis of award, and include an additional $97,900 for optional bid items. CCL Contracting total bid amount is $2,627,319; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and, authorize the Director of Public Works to approve up to fifteen percent (15%) in construction change orders. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 5. Approved project plans and specifications and awarded Construction Contract in the amount of $589,000 to Nobest, Inc. for the reconstruction of residential streets on the Tree Petition List Project, CC-1374; and, authorized the Mayor and City Clerk to execute a contract in a form approved by the City Attorney A motion was made by Hansen, second Hardy to approve the project plans and specification for the Reconstruction of Residential Streets on the Tree Petition List, CC-1374; and, accept the lowest responsive and responsible bid submitted by Nobest, Inc. in the amount of $589,000.00; and, authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney The motion carried by the following roll call vote: Council/RDA/PFA Minutes August 16, 2010 Page 7 of 12 AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 6. Accepted grant award of $200,000 for Fiscal Year 2010-2011 from the County of Orange Supplemental Law Enforcement Service Fund (SLESF); established a separate business unit for this funding; and, authorized the Chief of Police to appropriate and expend funds plus interest accrued on the SIRE Document Management System A motion was made by Hansen, second Hardy to accept the grant award of $200,000 from the County of Orange SLESF for funding cycle year 2010-11; and, approve and authorize the Chief of Police to expend $200,000 of Fiscal Year 2010-11 expenditure plan detailed below; and, establish a separate business unit for this funding; and, appropriate $200,000, plus any accrued interest on the new SIRE Document Management System The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 7. Approved and authorized the Chief of Police to execute a one year Grant Agreement with the State of California, Office of Traffic Study (OTS), National Highway Traffic Safety Administration, in the amount of $156,021 for a Driving Under the Influence (DUI) Enforcement and Awareness Program; approved appropriation, establish a separate business unit, and authorized expenditure of same amount plus any accrued interest A motion was made by Hansen, second Hardy to approve and accept the one year Grant Agreement between the, State of California, Office of Traffic Safety and the City of Huntington Beach and authorize the Chief of Police to execute the Agreement; and, approve appropriations and estimated revenue in the amount of $156,021; and, establish a separate business unit for this funding and authorize the Chief of Police to expend up to $156,021 plus any accrued interest on the DUI Enforcement and Awareness program The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 8. Approved the Implementation of Third Party Claims Administration for the City's Workers' Compensation Program; and, awarded and authorized the City Administrator to execute a contract and all related documents with Acclamation Insurance Management Services (AIMS) A motion was made by Hansen, second Hardy to approve implementation of third -party administration services for the City's workers' compensation program including award of the contract to Acclamation Insurance Management Services (AIMS), and authorize the City Administrator to execute all related documents in furtherance thereof, in a form acceptable to the City Attorney. The motion carried by the following roll call vote: Council/RDA/PFA Minutes August 16, 2010 Page 8 of 12 AYES: Carchio, Hardy, Green, Bohr, and Hansen NOES: None ABSTAIN: Coerper ABSENT: Dwyer 9. Adopted Resolution No. 2010-58 declaring intent to vacate the frontage road along the. southeast corner of Beach Boulevard and Atlanta Avenue, and scheduled a public hearing for October 18, 2010. A motion was made by Hansen, second Hardy to adopt Resolution No. 2010-58, "A Resolution of the City Council of the City of Huntington Beach Declaring Intent to Process a General Street Vacation of Public Frontage Road at Beach and Atlanta;" and, fix a time for the public hearing of October 18, 2010, for all persons interested in or objecting to the proposed street vacation. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 10. Approved the Annual Report and 2010/2011 Fiscal Year Budget of the Huntington Beach Auto Dealers Business Improvement District (BID); adopted Resolution No. 2010-59 declaring the City's intention to levy an annual assessment for 2010/2011 within the Huntington Beach Auto Dealers Business Improvement District; and, scheduled a public hearing for September 20, 2010 to provide an opportunity for affected businesses to protest_ A motion was made by Hansen, second Hardy to approved the Annual Report for Fiscal Year 2010-2011 Budget of the Huntington Beach Auto Dealers Association Business Improvement District; and, adopt City Council Resolution No. 2010-59, "A Resolution of the City Council of the City of Huntington Beach Declaring the City's Intention to Levy an Annual Assessment Within the Huntington Beach Auto Dealers Association Business Improvement District for Fiscal Year 2010/2011;" and, direct the City Clerk to schedule a public hearing to be held on September 20, 2010, and send copies of the Resolution of Intention and assessment formula to each business to be assessed and publish the same in a newspaper of general circulation as required. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 11. Adopted Resolution No. 2010-60 revising and restating the designation of the Downtown BID Advisory Board; approved the Annual Report and 2010/2011 Fiscal Year Budget of the Huntington Beach Downtown Business Improvement District (BID); adopted Resolution No. 2010-61 declaring the City's intention to levy an annual assessment for 2010/2011 within the Downtown Business Improvement District; and, scheduled a public hearing for September 20, 2010 to provide an opportunity for affected businesses to protest Councilmember Carchio pulled the item to discuss a Christmas promotion with Ron McKlin and Celeste Hamill. Council/RDA/PFA Minutes August 16, 2010 Page 9 of 12 A motion was made by Carchio, second Coerper to adopt Resolution No. 2010-60, "A Resolution of the City Council of the City of Huntington Beach Revising and Restating the Huntington Beach Downtown BID as the Downtown BID Advisory Board;" and, approve the Annual Report and Fiscal Year 2010-2011 Budget of the Huntington Beach Downtown Business Improvement District; and, adopt City Council Resolution no. 2010-61, "A Resolution of the City Council of the City of Huntington Beach Declaring the City's Intention to Levy an Annual Assessment for Fiscal Year 2010-2011 within the Huntington Beach Downtown Business Improvement District;" and, direct the City Clerk to schedule a public hearing to be held on September 20, 2010, and send copies of the Resolution of Intention, including -the BID Boundary Map and assessment formulary to each business to be assessed, and publish same in a newspaper of general circulation as required. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 12. Approved the Annual Report and 2010/2011 Fiscal Year Budget of the Huntington Beach Hotel/Motel Business Improvement District (BID); adopted Resolution No. 2010-62 declaring the City's intention to levy an annual assessment for 2010/2011 within the Huntington Beach Hotel/Motel Business Improvement District; and, scheduled for public hearing for September 20, 2010 to provide an opportunity for affected businesses to protest A motion was made by Hansen, second Hardy to approve the Annual Report and Fiscal Year 2010-2011 Budget of the Huntington Beach Hotel/Motel Business Improvement District; and, adopt Resolution No. 2010-62, "A Resolution of the City Council of the City of Huntington Beach Declaring the City's Intension to Levy an Annual Assessment for Fiscal Year 2010-2011 Within the Huntington Beach Hotel/Motel Business Improvement District;" and, direct the City Clerk to schedule a public hearing to be held on September 20, 2010 and send copies of the Resolution and assessment formula to each business to be assessed, and publish same in a newspaper of general circulation as required. The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT. Dwyer ORDINANCES FOR ADOPTION 13. Adopted Ordinance No. 3887 adding Huntington Beach Municipal Code Section 1.08.115 regarding use of the official City seal Approved for introduction August 2, 2010 A motion was made by Bohr, second Coerper to after the City Clerk reads by title, adopt Ordinance No. 3887, "An Ordinance of the City of Huntington Beach Amending Chapter 1.08 of the Huntington Beach Municipal Code Relating to the Official Seal." The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer CounciVRDA/PFA Minutes August 16, 2010 Page 10 of 12 14. Adopted Ordinance No. 3888 adding Municipal Code Section 8.43 regarding costs of emergency response Approved for introduction August 2, 2010 A motion was made by Bohr, second Coerper to after the City Clerk reads by title, approve for adoption Ordinance No. 3888, "An Ordinance of the City of Huntington Beach Adding Chapter 8.43 of the Huntington Beach Municipal Code Relating to Costs of Emergency Response," as amended by late communication to rep/ace 'approved for introduction' with 'adopt.' The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer 15. Adopted Ordinance No. 3889 amending Chapter 3.44 of the Huntington Beach Municipal Code (HBMC) relating to Pipeline Franchises Approved for introduction August 2, 2010 A motion was made by Bohr, second Coerper to after the City Clerk reads by title, adopt . Ordinance No. 3889, "An Ordinance of the City of Huntington Beach Amending Chapter 3.44 of the Huntington Beach Municipal Code Relating to Pipeline Franchises." The motion carried by the following roll call vote: AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None ABSENT: Dwyer COUNCILMEMBER ITEMS 16. Submitted by Mayor Cathy Green - Approved the formation and the assignment of Mayor Pro Tem Jill Hardy and Councilmembers Joe Carchio and Devin Dwyer to be members of the Sunset Beach Area Council Committee responsible for reviewing and advising the City Council on matters related to Sunset Beach A motion was made by Coerper, second Hansen to approve the formation of a Council Committee to be responsible for reviewing and advising the City Council on matters related to Sunset Beach; and, approve the assignment of Councilmembers Joe Carchio and Devin Dwyer, and Mayor Pro Tem Jill Hardy to serve as members of this committee. The motion carried by the following roil call vote: Councilmember Bohr and Mayor Pro Tem Hardy shared their thoughts on a possible meeting structure, and Mayor Green explained why she recommended Mayor Pro Tem Hardy for the committee. AYES: Carchio, Coerper, Hardy, Green, Bohr, and Hansen NOES: None Council/RDA/PFA Minutes August 16, 2010 Page 11 of 12 ABSENT: Dwyer COUNCILMEMBER COMMENTS (Not Agendized) Comments were provided by Councilmembers Hansen, Coerper, Carchio, Hardy and Green. RECONVENE STUDY SESSION ITEM NO. 2 - 7:24 PM Study Session #2 (Continued) - City Administrator and City staff continued to present an update, as well as, organization chart changes proposed by City departments for the Proposed Fiscal Year 2010/2011 Budget Questions/comments related to Public Works: • Interruption to service with contracted services for Public Works • Methodology of restructuring, based on current and future positions (best use of , resources, preserving current employees, and meeting budget guidelines)' , • Potential cost savings utilizing a contract for Pest Control Specialist • Tree­work'(prevailing wage on contracted services) =_ • Paid,avert)me for contracted services - - • Contracting: for emergency services _ • Loss,;of.empioyees to -PARS supplemental retirement benefit • Cont nyericy,ver-sus construction (differences in scope of work between landscape maintenance contracts versus construction contracts) Questions/comments related to Community Services: • Marine safety cuts (non -peak vs. peak season) • Should Marine Safety become a part of the Fire Department? • Greater number of visitors and hotels results in increased need with less staff (Marine Safety) • Job sharing with Economic Development office support • Lifeguard headquarters staffing • Analysis of departmental/divisional realignment • Custodial positions (partially paid through collected fees) CounciVRDA/PFA Minutes August 16, 2010 Page 12 of 12 ADJOURNMENT - 8:40 PM to a special meeting scheduled for Monday, August 30, 2010 at 5:00 PM, Civic Center, 2000 Main Street, Huntington Beach, and then to the next regularly scheduled meeting of Tuesday, September 7, 2010 at 4:00 PM, Civic Center, 2000 Main Street, Huntington Beach. City CI r and ex-offdio Clerk Ofthe City Council of the City of -Huntington Beach and Clerk of the Redevelopment Agency of the City of Huntington Beach, California