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HomeMy WebLinkAbout2015-07-06Minutes City Council/Public Financing Authority and Special Meeting of the Planning Commission City of Huntington Beach Monday, July 6, 2015 4:00 PM - Room B-8 6:00 PM - Council Chambers Civic Center, 2000 Main Street Huntington Beach, California 92648 An audio recording of the 4:00 PM portion of this meeting and a video recording of the 6:00 PM portion of this meeting are on file in the Office of the City Clerk and archived at www.surfcity-hb.org/government/agendas/ 4:00 PM - ROOM B-8 CALL TO ORDER ROLL CALL OF CITY COUNCIL Present: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson Absent: None ROLL CALL OF PLANNING COMMISSION Present: Kalmick, Pinchiff, Crowe, Semeta, Mandic, Hoskinson, Brenden Absent: None Planning Commission Member Brenden, due to owning property within the area of discussion, recused himself from the meeting. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) Pursuant to the Brown "Open Meetings" Act, City Clerk Joan Flynn announced supplemental communications received by her office following distribution of the Council agenda packet: A PowerPoint communication dated July 2, 2015, entitled City Council/Planning Commission Study Session, July 6, 2015, submitted by Scott Hess, Director of Planning and Building. PUBLIC COMMENTS PERTAINING TO STUDY SESSION / CLOSED SESSION ITEMS (3 Minute Time Limit) — 18 Speakers. (The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived audio located at http://www.surfcity,hb.org/government/agendas/.) Councilmember O'Connell, due to owning property within the area of discussion, recused himself from the meeting. Council/PFA Regular Minutes July 6, 2015 Page 2 of 23 David Johnston spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:09:57) Michael Gioan spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:12:18) Sandra Hyman spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:13:28) Shawn Hollub spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:16:21) Anthony "Tony" Sellas spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:17:08) Donna Anderson spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:20:01) Gayle Mueller Wimmen spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:21:33) Deke Lightholder spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:22:26) Mike Delameter, Bayport Homeowner's Association, spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:24:07) Richard Hyman spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:24:47) Garry Brown spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:28:07) John Gonzalez, Bayport Resident, spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:30:44) Al Valencia spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:31:55) Lance Ware, Broadmore resident, spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peters Landing Opportunity Area (00:33:27) Council/PFA Regular Minutes July 6, 2015 Page 3 of 23 Tim Paone, speaking on behalf of Plains West Coast Terminals, owner of the tank farm site, reiterated continued support for the Southeast Area site to be zoned medium residential. (00:34:14) Ginger Nelson, Bayport resident, spoke in opposition to Study Session Item #1 - Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area (00:35:33) Gary and Sharyon Katsaris encouraged Council to designate Sam's Seafood as a historic site. It is an iconic building which should be preserved for the community. (00:36:02) STUDY SESSION Joint meeting held of the Planning Commission and City Council to review recommendations for the General Plan Update - Provided update on potential land use alternatives for four opportunity sites (Gothard Street Corridor, Northwest Industrial Area, Peter's Landing Area, and Southeast Area) Acting City of Huntington Beach Planning Manager Jennifer Villasenor was joined by Jeff Henderson and Aaron Pfannenstiel from Michael Baker International to present a PowerPoint communication dated July 2, 2015 entitled City Council/Planning Commission Study Session that included the following titled slides: Agenda, General Plan Status Update, Vision, Issues, Goals, and Policies, Draft Community Vision 2040, Guiding Principles, General Plan Elements, Existing Huntington Beach General Plan, Proposed Huntington Beach General Plan Format, Key Issues, Key Goals and Policies, Goals and Policies, Land Use Alternatives, Land Use Alternatives Process, Selecting Opportunity Areas, Opportunity Areas, Enhance Opportunity Areas, Enhance Areas Policy Recommendations, Transform Opportunity Areas, Gothard Street Industrial Corridor, GPAC Input and Staff Recommendations, Northwest Industrial Area, GPAC Input and Staff Recommendations, Peter's Landing, Peter's Landing Area, GPAC Input and Staff Recommendations, Southeast Opportunity Area, Preferred Land Use Alternative, and Discussion. Mayor Hardy and Manager Villasenor discussed how changing existing zoning to Research and Technology in the Northwest Industrial Area will affect existing uses (businesses). Councilmember Peterson and Manager Villasenor discussed non -conforming businesses in the Northwest Industrial Area, and the benefits of rezoning the area to Research and Technology. Commissioner Hoskinson and Manager Villasenor discussed studies (market conditions and economic trends analysis) on increasing the tax base in the area. In response to Councilmember Delgleize, Consultant Henderson defined Floor Area Ratio (FAR) as the potential developed area of a parcel, to the land area of a parcel. Discussion ensued regarding the visitor -serving commercial designation in the Peter's Landing area, and the entitlements necessary to rezone. Manager Villasenor described the owners' right to build visitor -serving commercial in the area, and why mixed use would expand the owners' options. Council/PFA Regular Minutes July 6, 2015 Page 4 of 23 Councilmember Peterson and Manager Villasenor discussed jurisdictional authority related to properties/projects within the Local Coastal Plan, Coastal Development Permits (CDPs), and California Coastal Commission certification. Commissioner Kalmick and Manager Villasenor discussed the design overlay that allows for 3-stories, a 0.5 Floor Area Ratio (FAR) (current zoning conflicts and allows 1.5 FAR), and adding residential (allowed in current zoning code, but not allowed in the General Plan). Manager Villasenor described studies indicating that the Peter's Landing area is under performing. Discussion ensued on requiring general plan and local coastal program amendments, should residential be added. Mayor Hardy and Manager Villasenor discussed costs associated with study of four versus three focus areas. Councilmember Peterson and Manager Villasenor discussed why the General Plan Advisory Committee (GPAC) did not support designating the Southeast Opportunity area to Research and Technology. Commissioner Semeta and Manager Villasenor discussed incentives that could be realized for a Research and Technology designation, including policies within the General Plan that would incentivize emerging technologies, encourage new businesses to relocate, and existing businesses to stay. Councilmember Sullivan stated his opinion that he was not comfortable voting on the item tonight at the 6:00 PM portion of the meeting until more information was made available. Mayor Pro Tem Katapodis and Manager Villasenor discussed Council's discretion to implement action recommended by staff and/or the GPAC. Councilmember Peterson and Manager Villasenor discussed the GPAC's opportunity to review as a group and make comments regarding the draft General Plan Update before the EIR is prepared, should the four opportunity areas be removed from the plan. Mayor Hardy stated her opinion that the item should proceed with the opportunity to provide feedback in the public meeting. Councilmember Delgleize stated support for keeping the item on tonight's agenda. Commissioner Hoskinson stated support for more public outreach meetings. Commissioner Mandic stated her opinion that more information would be helpful, and encouraged greater noticing and property owner involvement. Commissioner Semeta voiced concerns about implementing restrictions on the Peter's Landing Area. Chair Kalmick expressed concerns about contradictory information floating throughout the community, stating the need for additional study. Council/PFA Regular Minutes July 6, 2015 Page 5 of 23 Commissioner Pinchiff stated support for more public input, and recommended that a decision on the Peter's Landing area be postponed. At 5:25 PM, the Planning Commission Special Meeting was adjourned. RECESS TO CLOSED SESSION — 5:25 PM Mayor Hardy Announced: Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Fire Management Association (FMA), Huntington Beach Firefighters' Association (HBFA), Huntington Beach Municipal Employees' Association (MEA), Management Employee's Organization (MEO), Huntington Beach Police Officers' Association (POA), Police Management Association (PMA), Marine Safety Management Association (MSMA), and/or Surf City Lifeguard Employees' Association (SCLEA). Mayor Hardy recessed to Closed Session to consider Items 2 and 3 by consensus of the Council (6-0-1; O'Connell recused). CLOSED SESSION 2. Pursuant to Government Code § 54957.6, the City Council recessed into Closed Session to meet with its designated labor negotiators and Fred Wilson, City Manager regarding the following: Fire Management Association (FMA), Huntington Beach Firefighters' Association (HBFA), Huntington Beach Municipal Employees' Association (MEA), Management Employee's Organization (MEO), Huntington Beach Police Officers' Association (POA), Police Management Association (PMA), Marine Safety Management Association (MSMA), and/or Sun` City Lifeguard Employees' Association (SCLEA). 3. Pursuant to Government Code § 54956.9(d)(4), based on existing facts and circumstances, the City Council recessed into Closed Session to decide whether to initiate litigation regarding the following matter: Recovery of money spent to repair damage to City vehicle involved in a traffic accident caused by the negligence of the other driver. 6:00 PM - COUNCIL CHAMBERS — 6:25 PM RECONVENE CITY COUNCIL/PUBLIC FINANCING AUTHORITY MEETING CLOSED SESSION REPORT BY CITY ATTORNEY — None ROLL CALL Present: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson Absent: None PLEDGE OF ALLEGIANCE — Led by Councilmember Peterson INVOCATION — Led by Councilmember Sullivan. Council/PFA Regular Minutes July 6, 2015 Page 6 of 23 AWARDS AND PRESENTATIONS Mayor Hardy called on Community Services Recreation Manager Chris Slama who presented Parks Make Life Better Month and recognized the Community Services photo contest winners. Mayor Hardy called on Councilmember Barbara Delgleize who introduced 14-year old Shane Owen and presented a special award for his recent act of kindness when he rescued 12 ducklings from the storm drain and ensured that mother and babies were safe. Mayor Hardy called on Special Olympics Host Town Huntington Beach representatives who acknowledged Assistance League of Huntington Beach for their fundraising efforts to benefit Special Olympics and to announce volunteer opportunities July 21-24. Mayor Hardy called on exchange students from our Sister City Anjo, Japan program for a special presentation. ANNOUNCEMENT OF SUPPLEMENTAL COMMUNICATIONS (Received After Agenda Distribution) - - #14 (10), #15 (96), #17 (1) and #18 (1) Pursuant to the Brown "Open Meetings" Act, City Clerk Joan Flynn announced supplemental communications received by her office following distribution of the Council agenda packet: Public Hearing Item 14. Ten communications received from 13 individuals regarding LeBard Park and School Site Land Use Change to Residential at 20451 Craimer Lane. Alan Walls Jack Wood Steve Vasquez Richard & Mary Davidson Gregory & Allison Duncan Robert Fix Karen Hafeli Robert & Carol Hardy Rebecca Hart September Mirghanbari Administrative Item 15. Ninety-six communications received from 102 individuals regarding City Council consideration of the General Plan Update project for four opportunity sites (Gothard Street Industrial Corridor, Northwest Industrial Area, Peter's Landing Area, and Southeast Area). Tom Akashi Steve Asis Brett Baker Tracy Barden Steve Bell Ryan Betor Gino J. Bruno Nigel Burk Joe Bybel Janet Cardenas Katherine Conner Anne & Dave Crowley Steve Davis Stacie Lee Depner N. Eichorn Jim Fleming Emilia Garkovich Michelle Ghoulmore Diana Gosiiga Jon Gothold Susan Johnson Gretchen Hoad David Johnston Kristen Kepner Amy B. Kruschke Lisa (Vintage Hair Salon) The Babbitts Tina Behle Cheree Boulding Christopher Burkhardt Maureen Collier Suze Datz Katell & Vincent Dogat Alexander Galbraith Remy Gilboe Brian L. Groseth Shirley Davis Johnsrud Koregistration@outlook Jessie Liskey Eric Lowry Sarah Adams Marr David Mootchnik John Okanishi Terry Patton Ron Revi Sandra Schmitt Anna R. Sequeira Dan Shulstad April Uhlig Alisa Revi VonHartitzsch Jennifer Wienecke-Friedman Justin Wojslaw Zuleika Kenny & Emilene King Rebecca Sauer Sara Von Kaenel Diana Brown Dodson Judy Luck Javier Lozano Phyllis & Francis Maywhort Linda Morrow Carl Palazzolo Cecily J. Power Bob Rickenbach William Selfridge Kurt Smetana Pamela Solig Cristi Ulrich (2) Keith Wehner Chris Wilson Terry Wolbert Pete Fanning Rebecca Lane Krista Schaeffer John Beal Avra Kouffman Bob Mxx Council/PFA Regular Minutes July 6, 2015 Page 7 of 23 Matt Marble Debby McCormick Terence Myers Cheri Patton Alisa Revi Stacey Rodgers Emily Senkbeil Doug Stoddard Emma Trepinski Kevin Upthegrove Marilyn Welch Cynthia Wityak William Wong Matt Keto Steve & Pam Peeler Vivian Valenzuela Vicki Callahan John Kubeck Justin Wojslaw Ordinances for Introduction Item 17. One PowerPoint communication dated July 6, 2015, entitled Amendments to Water Conservation Ordinance, submitted by Public Works Director Travis Hopkins. Ordinances for Introduction Item 18. One PowerPoint communication dated July 6, 2015, entitled Speed Limit Updates Speed Surveys, submitted by Public Works Director Travis Hopkins. PUBLIC COMMENTS (3 Minute Time Limit) — 31 Speakers (The number [hh:mm:ss] following the speakers' comments indicates their approximate starting time in the archived video located at http://www.surfcity-hb.org/government/agendas/.) John Okanishi spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:40:26) Michael Gioan spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:43:26) Richard Alan Fisher spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:44:33) Kelly Sellas spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:47:21) David Johnston spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:49:05) Council/PFA Regular Minutes July 6, 2015 Page 8 of 23 Sharon Katsaris spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:51:30) Lisa Johnston spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:54:28) Anthony Sellas spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (00:57:07) Richard Hyman spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:00:59) Sandra Hyman spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:04:08) Jade Daniels spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:06:15) Brian Goddard spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:07:05) Leialoha Holmquist spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area., and submitted written comments from her daughter. (01:08:13) Alan Ray spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:10:45) Brian Bayer spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:13:19) Maureen voiced her frustration to having to wait an hour to speak, and the need for increased police presence especially during special events. (01:15:59) James Ledbetter spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:18:43) Clem Dominguez spoke in opposition to Administrative Item No. 15 A, B, C, D - especially Peter's Landing Opportunity Area. (01:21:30) Hedy Codner spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:24:31) David Carleen spoke in opposition to the City's policy of determining who is allowed to exercise their freedom of speech right via street performances for Surf City Nights. (01:26:42) Robert Johnson spoke of his concern for City Council's lack of interest in preserving history and poor affordable housing policy. (01:30:00) Council/PFA Regular Minutes July 6, 2015 Page 9 of 23 Ken Stanford spoke about land purchasers being aware of existing zoning regulations and how zoning changes usually negatively affect quality of life for surrounding owners. (01:33:30) Mike VanVoorhis, Sunset Beach Community Association President, shared his concerns about the excessive illegal fireworks on the beach this year and asked how Sunset Beach rated, as compared to other parts of Huntington Beach, for level of illegal fireworks. (01:36:23) Gina Clayton-Tarvin, Ocean View School District Board President, shared her concerns with Rainbow Disposal and their continued violations and public nuisance issues. (01:39:43) Oscar Rodriguez, Oak View Soccer League, thanked Mayor Hardy and Chief Handy for spending some time in the Oak View community. He also shared his opinion that there is already too much high density development in the City of Huntington Beach. (01:42:53) John Briscoe, Ocean View School District Board Member, shared his dismay with the issues created by the operation at Rainbow Disposal and his opinion that the City is failing in performing due diligence inspections. (01:45:03) Maria T. Spain spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:48:10) Jonathan Kraus spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:50:56) Christopher Burkhardt spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:54:12) Tim Paone directed his comments to the Southeast Area of Administrative Item No. 15 D - and supports medium density residential zoning for this area. (01:56:00) Jennifer Faiz spoke in opposition to Administrative Item No. 15 C - Land Use Alternative "C" for the Peter's Landing Opportunity Area. (01:58:15) COUNCIL COMMITTEE -APPOINTMENTS - LIAISON REPORTS AND ALL AB 1234 DISCLOSURE REPORTING 1. Council Report/Appointment of a Voting Delegate and Alternate to the League of California Cities Annual Conference and Business Meeting A motion was made by Hardy, second Peterson to Appoint Mayor Pro Tem Jim Katapodis to serve as the voting delegate and Council Member Dave Sullivan as alternate, to represent the City of Huntington Beach at the 2015 League of California Cities Annual Conference and Expo and Annual Business Meeting, scheduled for September 30 - October 2, 2015. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None Council/PFA Regular Minutes July 6, 2015 Page 10 of 23 Councilmember O'Connell appointed Michael Grant to the Infrastructure Committee. Councilmember Posey appointed Alex Slosher to the Infrastructure Committee. Mayor Pro Tern Katapodis appointed Mary Lou Shattuck to OCTA Oversight Committee, and represented the Orange County Sanitation District at the Groundwater Replenishment Expansion Dedication. CITY MANAGER'S REPORT — City Manager Wilson called on the Fire Chief Patrick McIntosh and Police Chief Robert Handy who presented a recap, including a PowerPoint presentation, of issues related to public safety and other information on the Fourth of July holiday weekend. CONSENT CALENDAR Councilmember Posey pulled Consent Item No. 13 for discussion. 2. Approved and adopted minutes A motion was made by Katapodis, second Sullivan to review and approve the City Council/Public Financing Authority regular meeting minutes dated June 15, 2015. as written and on file in the office of the City Clerk. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None Approved reappointments to the Community Services Commission with terms to expire June 30, 2016, as recommended by the local school districts A motion was made by Katapodis, second Sullivan to reappoint Albert Gasparian, Coast Community College District Representative to a term of July 1, 2015, to June 30, 2016; and, reappoint Paul Burkart, Fountain Valley School District Representative to a term of July 1, 2015, to June 30, 2016; and, reappoint Bridget Kaub, Huntington Beach City School District Representative to a term of July 1, 2015, to June 30, 2016; and, reappoint Roy Miller, Huntington Beach Union High School District Representative to a term of July 1, 2015, to June 30, 2016; and, reappoint Norm Westwell, Ocean View School District Representative to a term of July 1, 2015, to June 30, 2016; and, reappoint Shay Reardon, Westminster School District Representative to a term of July 1, 2015, to June 30, 2016. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 4. Approved Library Board of Trustees reappointments with terms to expire Jung 30, 2019, as recommended by City Council Liaisons Councilmember Sullivan and Councilmember O'Connell Council/PFA Regular Minutes July 6, 2015 Page 11 of 23 A motion was made by Katapodis, second Sullivan to approve the reappointments for Sherrie Daugherty, Richard Moore, and Faith Vogel to the Library Board of Trustees for a term of four years effective July 1, 2015, through June 30, 2019, as recommended by City Council Liaisons Councilmember Sullivan and Councilmember O'Connell. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 5. Approved the West Orange County Water Board (WOCWB) proposed budget for Fiscal Year 2015/16, with the City of Huntington Beach share amount of $109,956 A motion was made by Katapodis, second Sullivan to Approve the West Orange County Water Board proposed budget for Fiscal Year 2015/16, with the City of Huntington Beach share amount of $109,956. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None Approved and authorized execution of Professional Services Contracts with Towill, Inc, VA Consulting, Inc, and Guida Surveying, Inc, each in an amount of $200,000 with a three-year term for On -Call Survey Engineering Services A motion was made by Katapodis, second Sullivan to approve and authorize the Mayor and City Clerk to execute $200,000 Professional Services Contract between the City of Huntington Beach and Towill, Inc. for On Call Civil Engineering Design Services; and, approve and authorize the Mayor and City Clerk to execute $200,000 Professional Services Contract between the City of Huntington Beach and VA Consulting, Inc. for On Call Civil Engineering Design Services; and approve and authorize the Mayor and City Clerk to execute $200,000 Professional Services Contract between the City of Huntington Beach and Guida Surveying, Inc. for On Call Civil Engineering Design Services. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None Approved and authorized execution of Professional Services Contracts for On -Call Transportation Engineering Services with FPL and Associates, Inc, Iteris, Inc, and Albert Grover and Associates, Inc, each in the amount of $250,000 A motion was made by Katapodis, second Sullivan to approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and FPL and Associates, Inc. for On -Call Civil Engineering Services" and, approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and Iteris, Inc. for On -Call Civil Engineering Services;" and, approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services Contract Between the City of Huntington Beach and Albert Grover and Associates, Inc. for On -Call Civil Engineering Services." Council/PFA Regular Minutes July 6, 2015 Page 12 of 23 The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 8. Approved and authorized a Professional Services Contract with CSG Consultants, Inc. in the amount of $300,000 for a three-year term to provide Building Staffing Services. A motion was made by Katapodis, second Sullivan to approve and authorize the Mayor and City Clerk to execute a Three (3) Year "Professional Services Contract between the City of Huntington Beach and CSG Consultants, Inc. for Building Staffing Services" in the amount of Three Hundred Thousand Dollars ($300,000), as prepared and approved by the City Attorney. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 9. Approved and authorized execution of Memorandum of Understanding between the City and the Huntington Beach Community Garden (HBCG) for a term of five (5) years to manage a community garden on Southern California Edison (SCE) property located at Atlanta Avenue and the Santa Ana River A motion was made by Katapodis, second Sullivan to Approve and authorize the Mayor and City Clerk to execute a "Memorandum of Understanding between the City of Huntington Beach and the Huntington Beach Community Garden." The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 10. Approved and authorized execution of a License Agreement with Sun -Hunter USA Incorporated, doing business as Java Bakery Cafe for operation of a food concession at the Huntington Beach Civic Center A motion was made by Katapodis, second Sullivan to Approve and authorize the Mayor and City Clerk to execute a "License Agreement between the City of Huntington Beach and Sun -Hunter USA Incorporated dba Java Bakery Cafe for Operation of a Food Concession at the Huntington Beach Civic Center Complex." The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None Council/PFA Regular Minutes July 6, 2015 Page 13 of 23 11. Approved and authorized execution of the FY 2015/2016 OC Animal Care Services Notice of Intent for Continuation of Contract Services; and, authorize the Chief of Police to expend necessary funds up to $886,000. A motion was made by Katapodis, second Sullivan to approve and authorize the Mayor to execute Animal Care Notice of Intent "Exhibit B to Agreement for Provision of OC Animal Care Services with City of Huntington Beach July 2, 2015 through July 30, 2016;" and, authorize the Chief of Police to expend up to $885,000 for animal control services. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 12. Approved appropriation of funds and authorized execution of Agreements for Acquisition and Escrow Instructions for the purchase of Encyclopedia lots (APN 110-164- 16 and 110-165-03) located on the north side of Ellis Avenue between Edwards Street and Goldenwest Street. A motion was made by Katapodis, second Sullivan to approve "Agreement for Acquisition and Escrow Instructions" (Tilton Property, APN #110-164-16; and, approve "Agreement for Acquisition and Escrow Instructions" (Wojnilowicz Property, APN #110-165-03; and, authorize the Mayor and City Clerk to execute the agreements and other related documents; and, authorize the City Manager to execute any other related escrow documents; and, authorize the appropriation of $33,000 from the Park Development Impact Residential Fund balance (Fund 228) into Account 22845001.81100. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 13. As recommended by the Intergovernmental Relations Committee on June 17, 2015, Adopted Resolution No. 2015-31 reaffirming support for Proposition 13 and the benefit that it provides to individual homeowners, renters, local governments, and to the State's overall economy. Councilmember Posey pulled this item for discussion and shared that Proposition 13 is under attack. Senate Constitutional Amendment #5 submitted by Senator Loni Hancock is designed to create split rolls. Essentially that plan is to exempt commercial properties from Proposition 13 protections. It is Councilmember Posey's intent, with the support of all Councilmembers, to defend taxpayers from assaults on Proposition 13. A motion was made by Posey, second Delgleize to Adopt Resolution No. 2015-31, "A Resolution of the City Council of the City of Huntington Beach reaffirming support for Proposition 13 and the benefit that it provides to individual homeowners, renters, local governments, and to the state's overall economy." The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson Council/PFA Regular Minutes July 6, 2015 Page 14 of 23 NOES: None PUBLIC HEARING 14. Continued to July 20, 2015, Mitigated Negative Declaration No. 12-008, Resolution No. 2015-30 approving General Plan Amendment No. 12-002, and Ordinance No. 4065 approving Zoning Map Amendment No.12-001 (LeBard Park and School Site Land Use Change to Residential - 20451 Craimer Lane) Acting Planning Manager Jennifer Villasenor provided a PowerPoint entitled General Plan Amendment (GPA) No. 12-002 - Zoning Map Amendment (ZMA) No. 12-001 - Mitigated Negative Declaration (MND) No. 12-008 LeBard Park and Residential Project, that included the following titled slides: Project Site, Request: GPA 12-002, Request: ZMA 12-001, Request: MND No. 12-008, Planning Commission Action, Planning Commission Meeting, Analysis: GPA/ZMA, Analysis, and Recommendation. Councilmember Posey inquired, and Manager Villasenor explained, the location of and why the Planning Commission recommended removing 17 parking spaces from the site. Mayor Hardy and City Manager Wilson discussed the 2014 MOU between the City and the School District, and Assistant City Manager Ken Domer specifically addressed park improvements that included the concession stand, small open space, and other amenities. Mr. Domer also discussed negotiations with the Little League and field locations. Councilmember O'Connell questioned the possibility of the City of Huntington Beach purchasing this site/project to preserve it as open space. Assistant City Manager Domer and City Manager Wilson addressed cost concerns, and Councilmember O'Connell asked that the City consider it. City Manager Wilson discussed the Naylor Act and other stipulations that may make such a move financially difficult. Mayor Hardy opened the public hearing. City Clerk Joan Flynn announced there were 24 speakers for the public hearing and that supplemental communications were received by her office following distribution of the Council agenda packet from 13 individuals: Alan Walls Jack Wood Steve Vasquez Richard & Mary Davidson Gregory & Allison Duncan Robert Fix Karen Hafeli Robert & Carol Hardy Rebecca Hart September Mirghanbari Gregg Haulk, Superintendent of the Huntington Beach City School District, shared the District's goal to make this project a win for the community, a win for the Little League and a win for the students and School District. (02:38:04) Mark Rogers, representing the School District as a land advisory consultant, spoke to the issues of developing a plan that is contained within the boundaries of the original school site. This plan includes changes required to meet ADA access as well as a proper water quality basin/swale, and parking availability. (02:40:33) Council/PFA Regular Minutes July 6, 2015 Page 15 of 23 Councilmember Posey questioned, and the applicant explained, why the plan allows 24 parking spaces within the cul-de-sac, but does not provided public access from the park for the short walk to the fields. (02:46:49) Robert Mills, spoke in opposition to the current plan for LeBard Park. (02:47:41) Greg Howell spoke in support of the current plan for LeBard Park. (02:50:21) Liz Howell spoke in support of the current plan for LeBard Park. (02:52:01) Steve Vasquez spoke in support of the current plan for LeBard Park. (02:53:22) September Mirghanbari spoke in support of saving as much green space as possible, rather than turning it into parking for LeBard Park. (02:56:39) Alan Walls spoke in support of the current plan for LeBard Park. (02:59:53) Dan Kalmick, Chair of the Planning Commission, spoke to share the Commission's conclusion that all the green areas are currently used as park and the last-minute suggested westerly parking area was not discussed, and if it was to be discussed the plan would have to be re -circulated for MND. The Commission suggests that Council direct staff to take a look at using Edison land as a potential parking area. (03:03:31) Tony Bisson spoke in opposition to the current plan for LeBard Park. (03:04:58) Mark Harrer spoke in opposition to the current plan for LeBard Park. (03:08:15) Scott Dater, Sea View Little League President, spoke in support of the current plan for LeBard Park. (03:11:28) Councilmember Sullivan asked if the Sea View Little League parents take care of the fields, and Mr. Dater confirmed that is true. It is a 100% volunteer supported effort, including payment for any outside services needed for proper maintenance. (03:13:50) Kevin Smith spoke in support of additional parking for the LeBard Park plan. (03:114:45) Robert Hardy spoke in support of the current plan for LeBard Park. (03:18:09) Kent Hayden, on behalf of the Meredith Gardens Homeowners' Association, spoke in opposition to the current plan for LeBard Park. (03:21:41) Vicky Derieg spoke in opposition to the current plan for LeBard Park. (03:24:31) Jennifer Vertican spoke in opposition to the current plan for LeBard Park. (03:26:44) Ashley White spoke in opposition to the current plan for LeBard Park. (03:29:04) April Helliwell, Meredith Gardens Homeowners' Association President, spoke in opposition to the current plan for LeBard Park. (03:32:19) Council/PFA Regular Minutes July 6, 2015 Page 16 of 23 Jack Wood, Meredith Gardens resident and Sea View Little League Board member, spoke in support of the current plan for LeBard Park. (03:35:27) Matthew Fertal spoke in opposition to the current plan for LeBard Park. (03:38:41) Devin Miller spoke in support of the current plan for LeBard Park. (03:41:48) Bryan Bear spoke in support of the current plan for LeBard Park. (03:43:36) Lucy Chou spoke in support of the current plan for LeBard Park. (03:46:38) Jennifer Banks -Moorhead spoke in support of the current plan for LeBard Park. (03:49:57) There being no further speakers, Mayor Hardy closed the Public Hearing. Mayor Hardy questioned if bike racks are in the plan and Director Villasenor responded they are not. Mayor Hardy asked if temporary grass parking at the western wall is a possibility, and Director Villasenor responded this could be considered but the environmental document would need to be amended and re -circulated. Also temporary parking requires area improvements as parking on grass it not allowed per City codes. Mayor Hardy asked how likely is it that Edison would allow parking. Community Services Director Laudenback confirmed that year-to-year permission would most likely be approved, but there would never be long-term approval. Community Services Manager Dominguez explained permanent parking is not allowed by Edison if tied to a particular project, and confirmed that temporary parking requires land improvements. Community Services Commission wanted other options to be considered. Mayor Hardy questioned if parking is permitted along Brookhurst and Chief Handy said it is not. Public Works Transportation Manager Bob Stachelski and Mayor Hardy discussed allowing parking only during certain times/days and the current 39 parking spaces on the non-residential side of Cynthia. Councilmember Peterson questioned what the $607,000 for public improvements would be spent on. Assistant City Manager Ken Domer explained items such as a concession stand, water quality improvements and for the school district side of the property. Councilmember Peterson voiced concerns about what appears to be the lack of a complete traffic study; stated he supports a queuing lane for drop-off which should help keep traffic flowing; and expressed his concerns about the new housing development being on higher grade than the existing homes they back up to. Transportation Manager Stachelski discussed that the traffic study looked at the potential for area intersections which could be impacted, and there may not be an increase in traffic. Councilmember Peterson responded that the amount of traffic may not increase, however, the traffic pattern will change. Transportation Manager Stachelski responded that it is impossible to predict the dynamics of a traffic pattern change. Councilmember Delgleize and staff discussed temporary parking on the Edison land for a year or two at a time; concerns on the grade differential between existing homes 'and the new homes; and if any money has been set aside for park improvements. Regarding park improvements, staff responded that any park improvements would be considered in the Parks Masterplan. Council/PFA Regular Minutes July 6, 2015 Page 17 of 23 Councilmember O'Connell asked if the City has studied the economic benefits of this project and staff responded that 15 homes times the current Proposition 13 tax rate is really not significant. Councilmember O'Connell discussed how girls' softball brings revenue to the City, asked staff to determine the current cost or value of the property, and pledged $10,000 personally should it be decided to raise funds for purchasing the land. Mayor Pro Tem Katapodis asked how many possible spaces would be available on the Edison land and staff responded that they would find the answer and report back to Council; and Mayor Pro Tern Katapodis stated that further traffic study is needed to consider some of the ideas presented. Planning and Building Director Scott Hess referred to an unnamed traffic consultant who responded that the parking demand and supply study used conservative assessments, as the significant impact periods appear to be for very finite periods of time only during the Little League season, and re -doing full traffic assessments would not be necessary to determine additional parking spaces available on the Edison property or the west side. The consultant also indicated those two numbers can be supplied without doing new traffic assessments. Assistant City Manager Domer shared that in past discussions about over -flow parking, it had been determined that there could be up to 60 parking spaces on the Edison easement. It appears that the over -flow demand could range from 7 to 59 cars in those peak times. The cost to create proper ground surface for over -flow parking has not been determined. Councilmember Sullivan asked what alterations would be required for the west side grass to allow it to be used for parking, and if the alterations would make the area unsuitable as a play area when not needed for parking. Director Hess responded that zoning code requires asphalt surface for all parking areas within the City. Councilmember Peterson and Assistant City Director Domer discussed requirements for temporary parking at limited times it might be possible to use DG for the ground surface. Councilmember Sullivan and Speaker Dater from the Little League discussed how temporary parking on the west side grass area, whether the surface is asphalt or decomposed granite, it would become a hazard and no longer be appropriate for practice or warm-ups. Another consideration is that a massive net or a huge fence would have to be put up to keep the home run balls from hitting/damaging any cars parked in that area. Putting parking on the west side would create a lot of complications for the Little League. Mayor Hardy spoke of past action by Council to save the ball fields; the Edison easement is not tied at all to this project and it isn't necessary to hold up this project for that issue; and stated support for approving the project now. Councilmember Posey concurred with Mayor Hardy that the issue of whether Edison easement parking will be possible should not delay the project, and he doesn't support purchasing the full land the district is selling because there are too many other unfunded pressing needs in the City. He added that many public speakers agreed that the plan is a B+ solution and is most likely as good as it will get and Councilmember Posey supports it as it is. Council/PFA Regular Minutes July 6, 2015 Page 18 of 23 A motion was made by Katapodis, and second Peterson to Continue the Public Hearing to the July 20 City Council meeting so that staff can determine the availability, cost and capacity of utilizing the Edison easement property for parking. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, and Peterson NOES: Hardy, Sullivan, and Delgleize ADMINISTRATIVE ITEMS A motion was made by Hardy, second Peterson to Continue with the meeting after 11:00 PM. The motion carried by the following vote: AYES: Posey, Hardy, Sullivan, Delgleize, and Peterson NOES: None OUT OF ROOM: O'Connell, and Katapodis 15. Direct staff to analyze land use alternatives for four opportunity sites (Gothard Street Industrial Corridor, Northwest Industrial Area, Peter's Landing Area, and Southeast Area) and key policies as part of the General Plan Update project Councilmember O'Connell recused himself due to owning property in areas of discussion, and requested that in the future this item be divided into the four opportunity sites so that he could vote on the other sites. Council agreed to split the land use alternatives for discussion and voting to accommodate Councilmember O'Connell's request. Councilmember Peterson stated that he would not support any of these Land Use Alternatives. A Research and Technology zone is fine, but a lot of good does not usually come from zoning overlays. There are already processes in place whereby property owners can apply for variances. Councilmember Delgleize agreed with Councilmember Peterson for the Gothard Street and Northwest Industrial Opportunity Areas. Mayor Hardy stated her support of the Land Use Alternative for these two areas as it will open up possibilities for new businesses coming to Huntington Beach. Councilmember Peterson asked Director Hess if the Industrial zone could incorporate Research and Technology. Director Hess responded it is not that simple because there is Light Industrial, or Limited Industrial and General Industrial. They would like to incentivize Research and Technology and it is a bit more complicated than just incorporating under Industrial. Mayor Pro Temp Katapodis asked for examples of the types of businesses that would fall into the Research and Technology category. Staff explained that high tech and possibly micro breweries that could manufacture, sell, and have all operations in one location could fall into this zone. Production of art materials is another example. The potential is for the City to provide incentive to attract a particular segment of the economic market, or increase the flexibility of what a business can do in an Industrial zone. Council/PFA Regular Minutes July 6, 2015 Page 19 of 23 Councilmember Posey asked what businesses the City has not been able to attract to Huntington Beach because there has not been a Research and Technology zone. Staff responded that this new zone will help the City be prepared for emerging opportunities and be competitive with regional communities. Deputy Director of Economic Development Kellee Fritzal stated that some businesses have wanted to move into Industrial areas but they have need for too much office space; they are technology or knowledge based with smaller manufacturing; or research and development with retail. Adding Research and Technology is part of the economic and development strategic plan. Councilmember Peterson and staff discussed that creating the zone definition and then allowing property owners to apply for that zone doesn't address the issue of a General Plan designation. The General Plan still needs to be updated to allow for additional uses. Mayor Hardy explained that it is expensive for an individual business to get the zoning changed and General Plan changed. Further, if the Council does not support this for these two areas, Mayor Hardy's concern is that the City will lose businesses to other communities because it is too expensive for individual businesses to go through the process on their own. A motion was made by Katapodis, second Posey to Direct staff to pursue analysis in preparation of the draft General Plan Update and Environmental Impact Report of the following: Land Use Alternative "C" for the Gothard Street Industrial Corridor Opportunity Area; and, Land Use Alternative "C" for the Northwest Industrial Opportunity Area. The motion carried by the following vote: AYES: Posey, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None RECUSED: O'Connell Mayor Hardy stated her concerns about changing the possibilities for the Peter's Landing Opportunity Area. There is a process for specific projects to qualify for exceptions and this should be followed for the Peter's Landing Opportunity Area. Any variances should be handled on a project -by -project basis Councilmembers Sullivan and Delgleize voiced their support of Mayor Hardy's comments. Mayor Pro Tern Katapodis voiced his support of the many residents of that area who appeared in person to voice their concerns about the possible changes. He will also vote to keep Peter's Landing zoned as it currently is. Councilmember O'Connell thanked the residents who appeared to share their opinions and stated he is in support of keeping Peter's Landing zoned as it currently is. A motion was made by Hardy, second Peterson to direct staff to pursue analysis in preparation of the draft General Plan Update and Environmental Impact Report of the following: Land Use Alternative "A" for the Peter's Landing Opportunity Area, which would leave the General Plan Land Use designation unchanged. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson Council/PFA Regular Minutes July 6, 2015 Page 20 of 23 NOES: None Mayor Harding voiced her concerns that the Southeast Sub -Committee really needs to have a re- presentation/discussion on this Opportunity Area at their July 22 meeting, which means the item would come back to the Council in August. Councilmember Delgleize asked staff if delaying this would impact the process and the reply was in the affirmative. The Notice of Preparation for the EIR is the next step and it would be delayed until Council provides direction. Councilmember Peterson expressed his opinion that the developer for the Opportunity Area should have the burden for a zoning variance; it should not be a Council decision for the whole Opportunity Area. A motion was made by Peterson, second Posey to Direct staff to pursue analysis in preparation of the draft General Plan Update and Environmental Impact Report of the following: Land Use Alternative "A" for the Southeast Opportunity Area, which would leave the General Plan Land Use designation unchanged. The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None There was a brief discussion of Item E — Key Policies as recommended by the General Plan Advisory Committee (GPAC). Staff explained these are draft policies which are evolving and will go through several iterations. It was further stated by staff that no motion is necessary at this time but Council comments are welcome; and Director Hess stated this is basically just informing Council that they are moving forward with GPAC's recommendations. No action was taken by Council on the recommended Key Policies. ORDINANCES FOR INTRODUCTION 16. Approved for Introduction Ordinance No. 4061 repealing Chapter 17.58 of the Huntington Beach Municipal Code Sections relating to Hazardous Materials, and Ordinance No. 4062 repealing Sections 17.56.600 and 17.56.610 of the Huntington Beach Municipal Code relating to Hazardous Materials and amending Section 17.56.220 of Huntington Beach Municipal Code titled Where Required City Manager Wilson explained this item is to update the City of Huntington Beach Municipal Code Relating to Hazardous Materials. A motion was made by Katapodis, second O'Connell to, after the City Clerk reads by title, approve for Introduction Ordinance No. 4061, "An Ordinance of the City of Huntington Beach Repealing Chapter 17.58 of the Huntington Beach Municipal Code Relating to Hazardous Materials;" and, approve for introduction Ordinance No. 4062, "An Ordinance of the City of Huntington Beach Repealing Sections 17.56.600 and 17.56.610 of the Huntington Beach Municipal Code Relating to Hazardous Materials and Amending Section 17.56.220 of the Huntington Beach Municipal Code Titled Where Required." Council/PFA Regular Minutes July 6, 2015 Page 21 of 23 The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None 17. Approved for introduction Ordinance No. 4063 amending Chapter 14.18 of the Huntington Beach Municipal Code relating to the Water Management Program by making the amendments of Emergency Ordinance 4060 permanent Staff made a brief presentation describing the required changes to the Water Management Program to permanently meet State Water Board conservation measures for current drought conditions. Councilmember Peterson asked why this Ordinance isn't just kept temporary and brought back for an extension, if necessary, at the time it would expire. Chief Assistant City Attorney Vigliotta clarified there doesn't appear to be anything in the City's Charter that would preclude Council from adopting a new emergency ordinance when this one expired; but this procedure may not meet State requirements. He further advised that Council follow staffs recommendation to make this a permanent ordinance. Councilmember O'Connell stated his opinion that he sees no reason to make a temporary ordinance permanent. Staff responded that the City must stay in compliance and the current temporary ordinance will expire September 16, therefore it will have to be brought back before that date if not made permanent now. Councilmember Sullivan stated his support of staff recommendation to make this Ordinance permanent and it can be changed when there is no longer a State mandate. A motion was made by Sullivan, second Hardy to, after the City Clerk reads by title, approve for introduction Ordinance No. 4063, "An Ordinance of the City of Huntington Beach Amending Chapter 14.18 of the Huntington Beach Municipal Code Relating to Water Management Program." The motion carried by the following vote: AYES: O'Connell, Katapodis, Hardy, Sullivan, and Delgleize NOES: Posey, and Peterson 18. Approved for introduction Ordinance No. 4064 amending Huntington Beach Municipal Code (HBMC) Chapter 10.12 relating to speed limits on 68 street segments Staff provided a summary presentation, and there were no questions. A motion was made by Katapodis, second O'Connell to, after the City Clerk reads by title, approve for introduction Ordinance No. 4064, "An Ordinance of the City of Huntington Beach Amending Section 10.12.080 of the Huntington Beach Municipal Code Relating to Speed Limits." The motion carried by the following vote: AYES: Posey, O'Connell, Katapodis, Hardy, Sullivan, Delgleize, and Peterson NOES: None COUNCILMEMBER ITEMS Council/PFA Regular Minutes July 6, 2015 Page 22 of 23 19. NO ACTION TAKEN ON Item Submitted by Councilmember Peterson Re: Huntington Beach Strategic Plan and Strategic Plan Retreat Councilmember Peterson voiced his concerns about the Strategic Plan Retreat being an appropriate or effective means of addressing City issues. He stated there are already processes in place for getting management/staff recommendations and/or changes before the City Council. There are topics presented for consideration at the Retreat after the time for public comments. Also, meeting during the day is probably not the best time to get the public to attend and share their viewpoints. He said some of the plans presented at the Retreat were very vague and there are no details on financial impact. The better plan would be to bring the Management/Staff plans and goals to a regular City Council meeting with appropriate time for public comments and Council discussion. If City Management desires a retreat with staff for discussions and planning that is totally fine; however, those plans should then be presented to City Council as agendized items. Mayor Hardy presented a brief background of how the Strategic Plan Retreat was started, and explained how it is a little less formal process to work as a group and uncover common goals or plans. Mayor Hardy also addressed the issue of possibly making this an annual Retreat and eliminating the summer Retreat in odd years. Councilmember Delgleize stated that personally she appreciates strategic planning and appreciated Councilmember Peterson sharing his reasons for not supporting the process. She also suggested that ideas and plans discussed could result in public study sessions to allow for appropriate public comments. She encouraged Councilmember Peterson to attend and be involved. Councilmember Posey stated he supports the comments made by Mayor Hardy and Councilmember Delgleize and encouraged Councilmember Peterson to attend and be involved. Strategic planning is beneficial and provides an appropriate venue for learning more about each other. Councilmember O'Connell shared that he found the Strategic Planning Retreat very beneficial and a good learning experience being able to interact with department heads and staff. He would support changes to make the Retreat more accessible to the public. Councilmember Sullivan supports having the Retreat once a year, and supports the idea of having staff there to answer questions. City Attorney Gates stated that there is always the question of whether the Retreat has been properly agendized until the meeting occurs and the discussions start. The City Attorney's role is to keep the conversation on track and following the agenda to prevent Brown Act violations. City Manager Wilson shared that the Retreat's presenting consultant is pretty good at stating that Council can't take action at these Retreats, but is there to help develop a study report that comes back to Council to determine the feasibility of x, y and z. Manager Wilson added that this year the plan is to only have Council (and not Department Heads) determine which items on the group list are selected for further consideration, rather than having that determined by the whole gfoup. Mayor Pro Temp Katapodis stated he thinks Councilmember Peterson makes a valid point about making the Retreat easier for the public to be involved and suggested a Saturday meeting might be a better option. Council/PFA Regular Minutes July 6, 2015 Page 23 of 23 Attorney Gates encouraged Councilmembers to let the City Manager know of ideas/topics they would be interested in presenting at the Strategic Planning Retreat in a timely manner so they can be part of the agenda. Having a general topic on the agenda, but discussions on specifics, creates the possibility for Brown Act violations. COUNCILMEMBER COMMENTS (Not Agendized) Councilmember Posey reported attending the Epic Big Board Ride; ACC-OC - Current State of Housing in Orange County and Yorba Linda; the ACC-OC 4th Annual Golden Hub of Innovation Awards where the City took home four awards; 4th of July Sponsor Party and the 4th of July Parade. Mayor Pro Tem Katapodis reported attending the O. C. Learning Black History Juneteenth Celebration at Central Park; Troop 227 Boy Scout Eagle Court of Honor recognizing Francisco Kazuhiro Edeza and Ryan Christopher Talbot; the 4th of July Parade and don't forget that there were 66 people riding the Big Board. Councilmember Peterson publically thanked the 4th of July Board and City staff from various departments for the outstanding work they put into an extremely successful event. Councilmember Delgleize echoed Councilmember Peterson's comments about the 4th of July parade. She also attended the Celebration of Compassion with His Holiness the 14th Dalai Lama, and acknowledged that the City of Huntington Beach is a City of Compassion thanks to the efforts of Rev. Peggy Price. Mayor Hardy shared attending the Hebrew Academy graduation; waxing the Epic Big Board with her four -year -old son; 4th of July Sponsor Party; rode in the 4th of July Parade and publically thanked the Police Department Motorcycle Officers for being such an integral part of the parade; O. C. Learning Black History Juneteenth Celebration; presented the Major's Trophy at the NSSA Surf Contest for young surfers; and Huntington Beach Fire Department Fire Academy Graduation Ceremony for Firefighters Thomas Havert and Jordan Thomas and Firefighter Paramedics Kyle Kennedy and Marco Tello. ADJOURNMENT —12:19 AM to the special Strategic Planning Retreat held in the Talbert Room at the Huntington Beach Central Library, 7111 Talbert Avenue, Huntington Beach at 8:00 AM on Monday, July 13, 2015, and the next regularly scheduled meeting of the Huntington Beach City Council/Public Financing Authority on Monday, July 20, 2015, at 4:00 PM in Room B-8, Civic Center, 2000 Main Street, Huntington Beach, California. City rk and ex-officio C k of the City Council of the City of HuntingtonBeach and Secretary of the Public Financing Authority of the City of Huntington Beach, California ATTEST: . ,l J City Clerk -Se tary