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HomeMy WebLinkAboutOrdinance #524 _ ORDINANCE NO. 524 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH, CALIFORNIA, CREATING THE POSITION OF ADMINISTRATIVE OFFICER FOR SAID CITY, PRESCRIBING THE DUTIES THEREOF AND DE- FINING THE POWERS INCIDENT TO SAID PO- SITION. WHEREAS' it appears that the administrative affairs of the municipal government for which the City Council is responsible might be handled more expeditiously and with better results through an officer acting on its behalf whose duty it would be to attend to such adm4ni- strative affairs between meetings of the City Council, correlate and coordinate various municipal activities, compile date, prepare reports relating to the affairs of the City Government for the information and guidance of the City Council, and generally to act as agent for the City Council, in the discharge of administrative duties; NOW, THEREFORE, the City Council of the City of Huntington Beach, California, does ordain as follows: Section 1: That there be and there is hereby created in the service of and for the City of Hunting- ton Beach the position of Administrative Officer, who shall be appointed by and serve directly under the super- tision and control of the City Council in a purely ad- ministratte capacity and whose powers and duties shall be as follows: (a) To execute on behalf of the City Council, its administrative supervision and control of such affairs of the -City, as may be placed in his charge. (b) To attend meetings of the City Council with Ord. 5 24 - - the duty of reporting on or discussing any matter con- cerning the affairs of the departments, services, or actividies under his supervision, upon which in his judg- ment the City Council should be informed. (c) To assist the City Council in coordinating the administrative function's and operations of the various departments, divisions and services of the city government, and on ita behalf to carry out the policies , Tules and regulations and ordinances adopted by it:;, re- lating to the administration of the affairs of such de- partments, divisions or services. (d) To analyze the functions, duties and activities of the various departments, divisions and services of the city government and of all employees thereof and to make such recommendations to the City Council with reference thereto as in -his judgment will result in the highest degree of efficiency in the over-all operation of the city government. (d) To cause to be prepared and submitted to him by each department, division or service of the city 1 government, itemized annual estimates of expenditures required by any of them for capital outlay, salaries, wages and miscellaneous operating costs; to tabulate the same into a preliminary consolidated municipal budget and submit the same to the City Council before the 15th day of June of each year with his recommendations as to such changes which he deems advisable. (f) To be responsible for the administration 1 of the budget after its final adoption and to keep ®2- Ordinance Nn_52�� Ord. 524 _ - the City Council informed with respect thereto. (g) As agent for the City Council to super- vise the expenditure of all departments, divisions, or services of the city government and to act as purchasing agent for the puschase of all supplies, goods, wares , mer- chandise, equipment and material which may be required for any of such departments, divisions, or services. (h) To develop and organize necessary public 1 improvement projects and programs and. to aid and assist the City Council and the various departments in -carrying the same through to successful conclusion.. (i) To serve as personnel officer of the City government and to follow through and endeavor to adjust ,all just complaints filed against any employee' depart- ment division or service thereof. (j) To cooperate, within lawful limits, with all community organizations whose aim and purpose it is to advance the spiritual and material interests of the city and its people and to provide them, within lawful limits, with assitance through the city government. 1 (k) To make and keep up to date, and inventory of all property, real and personal, owned by the city and to recommend to the City Council the purchase of new machinery, equipment and supplies whenever, in his judgment the same can- be obtained at the best advantage taking into consideration trade-in value of machinery equipment, etc. , in use. (1) To receive and open all mail addressed to 1 the City Council and give immediate attention thereto to Ord. 524 • the end that all administrative business referred to in said communications and not necessarily requiring Councilmanic action, may be disposed of between Council meetings; provided that all actions taken pursuant to such communications shall be reported to the City Council at its next regular meeting thereafter. (m) To perform such other duties pertaining to his positions as the City Council, may from time to time, reasonable require. SECTIDN 2: The Administrative Officer shall act as the agent for the City Council in the discharge of its administrative functions but shall not exercise any policy-making or legislative functions whatsoever not attempt to commit or bind the City Council or any member thereof to any action, plan or program requiring official Councilmanic action. It is not intended by this ordinance to grant any authority to, or impose any duty upon said Administrative Officer which is vested in or imposed by general law or valid city ordinances in any other City commission, board, department, officer or emp]Wee. 1 SECTION 3: In the discharge of his duties as Administrative Officer the person holding such position shall endeavor at all times to exercise the highest de- gree of tact, patience and courtesy in his contacttswith the public and with all City Commissions, boards, depart- ments, officers and employees and shall use his best efforts to establish and maintain a harmonious relation- ship between all personnel employed in the government 1 -2- Ordinance No_ 0 �� Ord, 524 of the City of Huntington Beach to the end that highest possible standards of public service be con- tinnusly. SECTION 4: That Ordinance No. 274 entitled "An Ordinance Creating the Office of the City Controller of the City of Huntington Beach and Providing for the appointment and compensation thereof and defining the powers and duties of said Officer" as amended be and the same is hereby repealed. SECTION 5: The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published by one insertion in the Hunt- ington Beach News, a weekly newspaper, printed, pub- lished and ciruclated in the City of Huntington Beach, Orange County, California, and thirty days after the adoption hereof the same shall take effect and be in force. PASSED AND ADOPTEDAby the City Council of the City of Huntington Beach, California, this 26t1day of January , 1948. MAYO ATTEST: 0 City Clerk -4- Ordinance No. �2�1 Ord. 524 STATE OF CALIFORNIA ) County of Orange, ) ss; City of Huntington Beach) I, JOHN L. HENRICKSEN, the duly elected, qualified and acting City Clerk of the City of Huntington Beach and ex®officio Clerk of the City Council of said City of Hunt— ington Beach, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is five; that the foregoing Ordinance was first read to said City Council at a regular meeting thereof held on the 19th day of January, 1948, and was again read to said City Council at an adjourned meeting thereof held on the 26th day of January, 1948, and was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council as follows; AYES; Councilmen; Greer, Hawes , Langenbeck� Bartlett. NOES; Councilmen; None ABSENT; Councilmen; Terry 1 Cit erk and ex officio Clerk of t e City Council of the City of Huntington Beach, California. 1 Ordinance 524