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HomeMy WebLinkAboutOrdinance #535 a I ORDINANCE NO. AN ORDINANCE OF THE CITTY COUNCIL OF THE CITY OF HUNT INGTON BEACH CREATING VARIOUS CLASSES OF POSITIONS AND PROVIDING FOR THE RATE OF . COMPENSAT ION OF POSITIONS IN EACH CLASS AND REPEALING ALL ORDINANCES OR PARTS OF ORDINAN- CES IN CONFLICT THEREWITH. The City Council of the City of Huntington Beach does ordain as follows : Section 1. This ordinance shall be known as the "Classification and Compensation Ordinance ." Section 2. Definition of terms : The words and terms defined in this section shall have the following meanings in this ordinance and in any other ordinance classifying and fixing the salaries and compensation or authorizing the employment of personnel in any department or office of the City of Huntington Beach. C (a) "Council" or "city council" when used alone means the city council of the City of Huntington Beach. (b) "City service" or "service of the City" means all positions in all departments , bureaus and offices as herein defined, that are subject to control and regul- ation by the city council of the City of Huntington Beach. (c) "Exempt services" means all positions of elective officials and those expert scientific and professional 1 Ord. 535 positions of exceptional character which are speci- fically designated by the council to be exempt from the classification plan. (d) "Classified service", means all positions in the city service except those specifically placed in the exempt service. 1 (e) "Class" or "class of positions" means a definitely recognized kind of employment in the city service designed to embrace all positions having duties and responsibilities sufficiently similar so that the same descriptive title, the same requirements as to education, experience , knowledge , and ability may be demanded of incumbents and so that the same schedule of compensation may be made to apply with equity. (f) "Title" , "class title" , or "title of class" means the designation given to or name applied to a class, or to each position allocated to the class and to 1 the legally appointed incumbent of each position allocated to the class . Its meaning is set forth in the corresponding definition and the class specification and it is always to be used and under- stood in that sense, even though it may previously have had a broader, narrower, or different signifi- cance. 1 2 Ord. -5 35 (g) "Position" means a collection of duties and res- ponsibilities which require the full or part time services and employment of one person. (h) "Employee" means a person legally occupying a position in city service. / (i) "Allocation" means the official determination of the class in which a position shall be deemed to exist and the assignment of an individual position to an appropriate class . Q) "CILassification plan" means an orderly arrangement of positions under separate and distinct classes so that each class will contain all those positions which are sufficiently similar in respect to duties and responsibilities to meet the requirements as established under the definition of "class" , such classification plan being established and main- tained by the city council, or according to their / direction and approval. :j (k) "Reallocation" means. a reassignment or change in allocation of an individual position by raising it to a higher class , reducing it to a lower class, or moving it to another class at the same level on the basis of substantial changes in the kind, difficulty, oro responsibility of duties performed in such position. 1 3 Ord. 535 • (1) "Desirable qualifications" , as stated in the job specifications , means those qualifications deemed necessary as entrance requirements of a person assuming a position in the classification described. (m) "Compensation plan" means a schedule of salaries or ralary ranges established by ordinance for the several classes of positions recognized in the classification plan and the provisions of this ordinance pertaining to administration of such plan. (n) "Continuous service" means service without break or interruption during which the employee has been employed by the city. In computing continuous service for the purposes of this ordinance, neither military leaves nor leaves of absence on account of illness , whether with or without pay, shall be construed as a break of employment or service . Other absences aggregating in excess of ninety days in any period of twelve months , including layoffs on account of lack of work, lack of funds , or abolishment of pos- itions , shall be construed as breaking "continuous service ." Section 3. INITIAL CLASSIFICATION OF POSITIONS . All positions in the classified service created or estab- lished by the city council are by this ordinance classified and given appropriate class titles by the city council. 4 - Ord. 535 • Each class established by said council pursuant to this ordinance shall include all positions sufficiently similar in respect to the duties and responsibilities to meet the requirements as specified under definition of "Class" . Section 4. CLASS.IFICATION PLAN. The schedule of classes given appropriate titles as included in Schedule "B" with such amendments as may be made from time to time by the council , the allocations of positions to classes , and the rules for the adminis— tration of said plan, are hereby established and shall constitute the classification plan for all positions in the city service. Section 5. OFFICIAL COPY OF CLASS SPECIFICATION IN CLASSIFICATION PLAN. The city council, or, subject to the approval of the city council, the administrative officer, or any person . or persons designated for that purpose by the city council, shall maintain a written specification for each class of positions and such class specifications when approved and adopted by the city council shall constitute the official specifications of classes in the city service. Such specifications shall be based on study of the duties and responsibilities of all positions in the city service and on conferences with the appointing authorities, the 5 Ord. 535 principal supervisory officials , and the employees con- cerned or their duly accredited representatives. Each class specification shall set forth the title of the class , a definition of the duties of the class , dis- tinguishing characteristics of the class , typical tasks , and a statement of desirable qualifications necessary C for efficient performance of the work and such other pertinent information as the city council may consider appropriate. The official copy of the specification for each class of positions shall be maintained in the office of the city council, and shall indicate the date of adop- tion or last revision or amendment of the specification for each class. The official copy of the specifications shall be open to inspection by the employees and the public under reasonable conditions at all times during business hours . Duplicates of the official oopy of any class specification shall be made available to any person inter- C ested. Said class specifications referred to herein are hereby incorporated herein and made a part of this ordin- ance by reference , and any modification or amendment thereto shall be made by a resolution duly passed and adopted by the city council. Section 6. ESTABLISHMENT OF NEW CLASSES AND MAIN- TENANCE OF THE CLASSIFICATION PLAN. Whenever one or` more new classes are to be estab- lished, or whenever significat changes in the duties or ' 6 Ord. 535 I' C � responsibilities of any existing position require re- vision or amendment of the classification plan, such revision or amendment of the classification plan shall be made in the manner as provided herein: (a) The city council or any person appointed by the city council shall upon the written request for revision or amendment of the classification plan by any appointing authority, or by any employee or upon his own initiative make an investigation of the duties and responsibilities of any such pos- ition or positions and of the qualifications required for filling the same , and of the relationship of such positions to other classified positions. The, i results of such investigation shall be presented with a recommendation for appropriate revision or amendment , if any, of the classification plan at any regular meeting of the city council. (b) The city council following such investigation and iC recommendation may, by resolution, create new classes , revise, combine , divide, or abolish existing classes within the classification plan. Section 7. ALLOCATION AND REALLOCATION OF POSITIONS TO CLASSES . (a) The, allocations of all positions in the departments - t of the city service shall be made in accordance with 7 _ e Ord. 535 i r, ' the specifications of the classification plan by the city council or such person or persons as they may indicate to specific classes in the classification plan and shall be listed in the allocation list ;said list shall be approved by resolution of the council and shall name the positions provided and estab- lished by the city council under class titles in the classification plan, and shall be in the custody of and shall be currently maintained in accordance with amendments to the classification plan by the city council, the administrative officer, or such person or persons as the council may indicate, provided that any .appointing authority and any employee or his representative shall be permitted to consult P said allocation list during business hours at reason- able length :.under conditions prescribed by the council. (b) Subsequently whenever a new position is authorized and created or whenever study and investigation disclose that any position is not allocated to its proper class for any reason whatsoever, whether through error in the original allocation, amendment of the classification plan, or change in the nature of a position, the city council may by resolution allocate or reallocate such position or positions in conformance � i with the specifycations of the classification plan. 8 i � Ord. 535 S"ection 8, SCHEMATIC COMPENSATION PLAN. The five-step schematic plan of salary schedules listed in Schedule "All , Table 1, constitutes the comp- ensation plan applicable to the classes of all positions in the classified service. Section 9. INTERPRETATION AND APPLICATION OF COMPENSATION PLAN. The salary schedules for the respective positions as set out in Schedule "A" , Table 1, with such amendments as may be adopted by the city council from time to time by resolution, shall have the force and effect and shall be interpreted and applied as follows: (a) The salaries or rates of compensation prescribed ' in the salary schedules are fixed on the basis of full time service in full time positions . (b) The rates of pay prescribed shall be deemed to include pay in every form, except pay for necessary expenses authorized and incurred incident to employ-- went. Where allowances are provided in addition to cash payments, such as full or part maintenance, consifiting of one or more meals , lodging or living quarters , laundry, or other provisions , for the employee or the employee and his family, such com- pensation in kind shall be treated as part payment, and shall be reported and added to the cash payable on the departmental payrolls , to the extent of the 9 Ord.535 • value of ttie allowance as established by the city council, or as set out in the departmental budget. Section 10. ESTABLISHMENT OF PLAN. There is hereby adopted a compensation plan, as hereinafter set forth in Schedule "A" and Schedule "B" t covering all classes established in the classification plan. The plan as hereinafter set forth, and as it may be amended, shall include salary schedules for the various classes with the dalary of each class consistent with the duties, responsibilities, and difficulty of the work involved and is and shall be based on the principle that like salaries shall be paid for comparable duties and responsibilities . Such compensation plan includes , and shall include, for each class in the classification plan, a minimum and a maximum rate, and intermediate rates to provide for steps in salary advancement in recognition of meritorious service . Provided, that the specific plan adopted shall be applicable to all service positions �- set forth in Schedule "B" . Section 11. ADMINISTRATION OF PLAN. Subsection (a) : Conformance on Effective Date. On the effective date of this ordinance the salaries of all persons employed by the City of Huntington Beach shall be made to conform with the plan in the following manner: 10 5 35 Ord. 535 The City shall use the one of the following plans that conforms with the installation plan adopted, that Schedule "B" attached hereto sets forth three separate ranges for each position. The intermediate or normal range in which all employees of the City of Huntington Beach are listed and which will govern their compensations at the present time . The two additional ranges , one lower and one higher, are added in order to provide a salary rate for employees in case of general increase of salary ranges of all employees above the normal range becomes necessary, and the low range is for the purpose of pro- viding a salary range in case the general reduction in salary becomes necessary. In stepping from one range upward or one range downward, the same can only be done in case of a general salary increase applicable to all, employees , or reduction to all employees , and such fact must be found by resolution passed by the City Council by a four-fifths vote. Plan A. (1) All salaries which are below the minimum of the appropriate range shall be raised to the minimum of that range . (2) All salaries which are between steps in the appro- priate range shall be raised to the next higher step in the range. 11 Ord. 535 • (3) All salaries which are already on a step in the appropriate range shall be raised to the next higher step in the range . (4). All salaries which are at the maximum of the appropriate range shall remain at the maximum of that range. (5) All .salaries which are above the maximum of the appropriate range shall remain the same until the position involved becomes vacant. Plan B. (1) With respect to employees occupying a position for 'less than one year salaries shall be made to conform in accordance with Plan A. (2) With respect to employees occupying a position for more than one year or less than two years all ::salaries which are below the second step of the appropriate range shall be raised to the second step of the appropriate range ; all salaries which are above the second step of the appropriate range' shall be made to conform in accordance with the provisions of Plan A. (3) With respec't,; to employees occupying a position for more than two years but less than three years all salaries which are below the third step of the appropriate range shall be raised to the third step of the appropriate range ; all salaries which are above the third step of the appropriate range shall 12 Ord. 535 be made to conform in accordance with the provisions of Plan A . (4) With respect to employees occupying a position for _more than three years but less than four years all salaries which are below the foufbh step of the appropriate range shall be raised to the fourth step of the appropriate range ; all salaries which are above the fourth step of the appropriate range shall be made to conform in accordance with Plan A. (5) With respect to employees occupying a position for more than four years all salaries which are below the maximum of the appropriate range shall be raised to the maximum of the appropriate range ; all salaries that are above the maximum of the appropriate range shall remain the same until the position involved becomes vacant. Plan C. (1) With respect to employees occupying a position for less than five years salaries shall be made to conform in x cordance with Plan A. (2) With respect to employees occupying a position for more than five years but less than ten years all salaries below the second step of the appropriate range shall 'be raised to the second step of the appropriate range; all salaries which are above the second step of the appropriate range shall be 13 Ord. 535 made to conform in accordance with the provisions of Plan A. (3) With re9tpect to employees occupying a position for more than ten years but less than fifteen years all salaries below the third step of the appropriate range shall be raised to the third step of the . appropriate range ; all salaries above the third step of the appropriate range shall be made to conform in accordance with Plan A. ' (4) With respect to employees occupying a position for more than fifteen years but -less than twenty years all salaries below the fourth step of the appropriate range shall be raised to the fourth step of the appropriate range ; all salaries above the fourth step of the appropriate range shall be made to conform in accordance with Plan A. (5) With respect to employees occupying a position for more than twenty years all salaries below the maximum of the appropriate range shall be raised to the maximum of the appropriate range ; all salaries above the maximum of the appropriate range shall remain the same until the position involved becomes vacant. Subsection (b) : Change in Compensation. (1) In Each employment classification not more than one change in compensation by way of increase shall be made during any one fiscal year, and in the event 14 Ord. 535 such change is authorized by law, the same shall become effective as of the first day of the next succeeding fiscal year. Any such change shall be in accordance with the appropriate compensation schegule as contained in the compensation plan. (2) The compensation of every person in the full-time service of the city to which position the step rate is applicable on the first day of each fiscal year shall be-_:. at the rate designated for the next suc- ceeding step of the appropriate salary range provided, and in the case of a new or reinstated employee whose employment date is prior to the first day of January in the current calendar year and provided that the department head under whom any city employee works does not on or bef<ofe the 15th day of May preceding the next fiscal year recommend in writing to the personnel officer that the next succeeding step be disallowed. )3) Where the salary range for a given class or for several classes is revised upward or downward, .then the employees, holding positions in that class shall have their existing salary moved to the same step in the new range applicable to the classification of new position. (4) If and when a vacancy occurs in the city service, and such vacancy is to be filled by the promotion a of person already in the city service , the following 15 Ord. 535 • procedure shall be effective : (a) If the salary which the employee is receiving on the effective date of the promotion is less than the minimum salary of the office or class of employment to which he is promoted, then he shall receive the minimum salary for the new class as of that date. (b) If the salary which the employee is receiving on the effective date of the promotion is already on a step of the range for .the new classification, or between steps of the range for the new classification, then he shall receive the next step in the appropriate range on the effective date of the promotion. Subsection (c) : Appointments . (1) Appointment to employment in the city service may not be made at a compensation greater than the minimum compensationfixed and determined herein for the classification concerned, except in the single instance when the city council determines that it is the public interest , and when the qualification of education and experience of the person proposed to - be employed justify a beginning salary in excess of said minimum compensation, which beginning salary shall in no case extend beyond the third step in the appropriate compensation schedule . In such instance said employment arrangement shall ..be 16 Ord. 535 accomplished only by appropriate resolution of the city council regularly adopted, prior to the effective date of said employment. Moreover, in such instance, a written statement setting forth the educational and experience quali- fication of the person proposed to be employed shall be furnished to the administrative officer certified to by that officer or department head. He shall also furnish the city council with his recommendations as to the proposed compensation to be paid the person in question. Section 12. RULES AND REGULATIONS . (a) The administrative officer shall draft, subject to approval of the city council such rules , procedures, and forms necessary for the administration of this ordinance and not in conflict with any provisions stated herein. (b) Any change in the compensation plan as fixed and determined herein whether. it be by way of change in a compensation schedule already set up, or by way of addition of a new compensation schedule as a result of establishment of a new classification, shall be by amendment only. Section 13. BASIC SALARY SCHEDULE AND ALPHABETICAL LISTING OF CLASSES WITH SALARY RANGES . The following is the listing of the Basic Salary 17 Ord. 535 ' 1 Schedule , hereinafter designated as Schedule "A" , and entitled Schedule of Basic Salary Ranges , and the Alphabetical Listing of Classes of employees with salary ranges, hereinafter designated as Schedule "B" . Three ranges are hereby set out and designated for each position listed - low, intermediate and high. The first one being the low, the next one being the intermediate, i and the last one being the high. SCHEDULE "A" . SCHEDULE OF BASIC SALARY RANGES' A. B C D E" (1) 103 107 111 115 119 (2) 107 111 115 119 124 (3) 111 115 119 124 129 (4) 115; 119 124 129 135 (5) 119 124 129 135 141 (6) 124 129 135 141 147 (7) 129 135 141 147 154 (8) 135 141 147 151+ 161 (9) 141 147 154 161 168 (lo) 147 154 161 168 176 (11) 154 161 168 176 184 (12) 161 168 176 184 193 (13) 168 176 184 193 202 (14) 176 184 193 202 211 (15) 184 193 202 211 221 (16) 193 202 211 221 231 - (17) 202 211 221 231 242 (18) 211 221 231 242 253 (19) 221 231 242 253 265 (20) 231 242 253 265 277 (21) 242 253 265 277 290 . (22) 253 265- 277 290 3o4 (23) 265 277 290 304 318 (24) 277 290 3o4 318 333 (25) 290 3o4 318 333 349 18 Ord. 535 SCHEDULE "A" - Continued A B C D E (26) 304 318 333 349 365 (27) 318 333 349 365 382 (28) 333 349 365 382 400 (29) 349 365 382 400 419 (30) 365 382 400 419 439 (31) 382 400 419 439 46o (32) 400 419 439 460 482 (33)- 419 439 46o 482 505 (34) 439 46o 482 505 529 (35) 460 482 505 529 554 (36) 482 505 529 554 580 (37) 505 529 554 580 607 (38) 529 554 580 607 636 (39) 554 580 607 636 666 (40) 580 607 636 666 697 (41) 607 636 666 . 697 730 (42) 636 666 697 730 764 (43) 666 697 730 764 800 r (44) 697 730 764 80o 838 (45) 730 764 800 838 877 SCHEDULE "B" CLASS TITLE SALARY RANGE Inter- Low mediate High Administrative Officer 28 33 38 Assistant Street and Park Superintendent 22 27 32 Carpenter - Assistant Building Inspector 19 24 29 City Assessment and Tax Clerk 16 21 26 City Engineer 28 33 38 City Librarian 18 23 28 Civil Engineering Assistant 23 28 33 Custodian 12 17 22 E i 19 Ord. 535 SCHEDULE "B" - Continued Inter- Low mediate High Desk Officer ]� � Dispatch Clerk a �� 1b Engineering Aid 1 18 2� Equipment Operator 16 21 26 Equipment Mechanic 17 22 27 Fire Captain 20 25 30 Fire Chief 23 28 33 Fire Engineer 17 22 27 Fire Engineer and Mechanic 18 23 28 Fireman 15 20 25 Garage Attendant 13 18 23 Gardener 13 18 23 General Office Assistant -- 1 6 Groundsman 11 16 21 Head Automotive Mechanic 19 24 29 Janitress 9 14 19 Laborer 11 16 21 Librarian 13 18 23 Library Attendant 10 15 20 License Officer 1 i 2; Lifeguard Lifeguard Captain 17 22 27 Lifeguard Chief 20 25 0 Lifeguard Lieutenant 15 20 5 Motor Grader Operator 19 24 29 Painter 16 21 26 Police Captain 20 25 30 Police Officer 16 21 26 1 Recreation Supervisor 16 21 26 Senior Clerk 16 21 26 Senior Engineering Aid 19 24 29 Senior Typist Clerk 13 18- 23 Sewage Plant Operator 16 21 26 Street Maintenance Foreman 18 23 28 Street Maintenance Man 13 18 23 Trailer Park Superintendent 16 21 26 Typist Clerk 10 15 20 Wharfinger 10 15 20 t, 1 20 i Ord. 535 • Section 14: VACATIONS . That all full-time officers and all full-time employees of the City of Huntington Beach shall be allowed and entitled to have an annual vacation of fifteen days with pay after having been in office or having been employed for one full year. Provided- that should any such officer or employee elect to entirely take his vacation/during the months of January, February, March, October, November or December he shall be allowed and shall be entitled to three weeks vacation with pay. Said vacation shall be taken during the calendar year at some time suitable to the heads of the respective departments and the City Council. Section 15: That all ordinances or parts of ordinances which are in conflict with this ordinance are hereby repealed. Provided, however, that Ordinance No. 434 in so far as the same does not conflict herewith shall remain in full force and effect . Section 16: The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published by one insertion in the Huntington Beach dews , a weekly newspaper, printed, published and circulated in the City of Huntington Beach, California , and thirty (30) days after the adoption r hereof the same shall take effect and be in force. 21 Ord. 535 • PASSED AND ADOPTED by the City Council of the City of Huntington Beach, California, this 9th day of August , 1948. • YOR ATTEST City._ le-rk Ord. 535 • STATE OF CALIFORNIA ) County of Orange ), ss City of Huntington Beach ) I, JOHN L. HENRICKSEN, the duly elected, qualified 'and acting City Clerk of the City of Huntington Beach and ex-officio Clerk of the City Council of said City of Huntington Beach, do hereby certify that the whole number of members of the City Council of the City of • Huntington Beach is five , that the foregoing Ordinance was first read to said City Council .at a regular meeting thereof held on the 2nd day of August , 19489 and was again read to said City Council at an adjourned meeting thereof held on the 9tth day of August 11948, and was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council as follows: AYES : Councilmen: Terry, Seabridge, Langenbeck; Greer NOES : Councilmen: None. ABSENT : Councilmen: LeBard i y Clerk and ex-off icil C erk of the City Council of the City of Huntington Beach, California.