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HomeMy WebLinkAboutCity Council - 2410 RESOLUTION No 2410 A nESOLbfION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTC 11 BEACH ESTABLISHING RULES OF ORDER PND PROCEDURE IN THE CONDUCT OF COUNCIL MEETINGS WHEREAS, it has been determined by the Council that definite rules of order to conduct meetings should be passed, and WHEREAS, it has been determined by the Council that definite rules of order should be defined to conduct the nomination and election of officers of this body, and WHEREAS, it has been determined by the Council that definite procedures should be established to select members to any boards or agencies to vjhich this Council has the power to appoint, THEREFORE, IHE CITY COUi�CIL Or THE CITY OF HUNTINGTON BEACH DOES HEREBY RESOLVE Subject to any provisions in the City Charter to the contrary, the following Rules of Procedure are adopted 1. When a motion is made it shall be stated by the Mayor before debate A motion may be withdrawn by the mover thereof with the approval of the Council. (a ) Motions out of order The Mayor may at any time by majority consent of the members , permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order. 1. Res. 24.10 (b) Division of Question If the question contains two or more divisionable propositiuns, the I'layor may, and upon request of a member shall, (unless appealed) divide the same (c) Second No motion made shall require a second 2. Precedence of Motions When a motion is before the council, no motion shall be entertained except (a ) to adjourn, (b) to fix hour of adjournment, (c) to lay on the table, (d) for the previous question, (e) to postpone to a certain day, (f) to refer, (g) to amend, and (h) to postpone indefinitely These motions shall have precedence in the order indicated. (a ) Motion to Adjourn (not debatable) A motion to adjourn shall be in order at any time, except as follows (a ) When repeated without intervening business or discuss- ion, (b) when made as an interruption of a member while speaking, (c) when the previous question has been ordered, and (d) while a vote is being taken A motion to adjourn "to another time" is debataole only as to the time to which the meeting is adjourned (b) Motion to fix hour of Adjournment Purpose is to set a definite time at which to adjourn Undebatable and un- amendable except as to time set (c) Motion to Table Purpose is to temporarily by- pass the subject A motion to lay on the table is undebata- ble and shall preclude all amendments or debate of the 2. Res 2410 subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting. (d) Motion for Previous Question. Purpose is to close debate on main motion. Undebatable. Just shouting "question" does not accomplish the same thing. If motion fails, debate is reopened, if motion passes, then vote on the main motion. (e) Motion to Amend. (debatable only as to amendment) A emotion to amend an amendment is in order, but one to amend an amendment to an amendment is not. An amendment modifying the intention of a motion is in order, but an amendment relating to a different matter shall not be in order. A substitute mo- tion on the same subject is acceptalbe. Amendments are voted first, then the main motion as amended. (f) Motion to Postpone. A motion to postpone indef- initely is fully debatable and if the same is adopted, the principal question shall be declared lost. Motions to postpone to a definite time are amendable and debatable as to propriety of postponment and time set. Motions to "Refer" are similarly not debatable for the propriety of referring. 3. Voting. On the passage of every motion, the vote shall be taken by voice or roll call, or in accordance with Resolution No. 1463, and entered in the record. (a) Roll Call. Upon demand of any member, made before the negative has been put, the roll call shall be called for yeas and nays upon any question before the council. It 3. Res 2410 shall noL be in order for members to explain their vote during the roll call Any member may change his vote before the next order of business (b) Failure to Vote. Every member should vote unless disqualified for cause accepted by vote of the council or by opinion of the City Attorney Self-disqualification, without approval, which results in a tie vote should be avoided as thwarting council action, but no councilman can be forced to vote. (1 ) The abstainer, in effect, 'Consents ' that a majority of the quorum may act for him (2) Tie votes are 'loot' motions , and may be re- considered later. 4 Reconsideration. Any member who voted with the majority may move a reconsideration of any action at the same (or "having entered on the minutes" for vote �t the next suc- ceeding) meeting, providing no legal rights have intervened to create an estoppel After a motion for reconsideration has once been acted on, no other motion for a reconsideration thereof shall be made without unanimous consent 5 Personal Privilege The right of a member to ad- dress the council on a question of personal privilege shall be limited to cases in which nis integrity, character, or mo- tives are questioned, or to where the welfare of the council is concerned, may interrupt another speaker if the chairman recognizes the "privilege" 4. Res 2410 6. Appeal Any decision or ruling of the Mayor may be appealed by request of any member The mayor shall call for roll call to see if the Chair shall be upheld If the roll call loses , the Mayor is reversed 5• Res No. 2410 r� 7 The following chart will show this type of action wnich may be taken on the specific motions therein mentioned. CHART OF PROCEDURE elected motions only) , Priority Over ReconsI4- Interrupt Type of IYIotion Debatable Amendable Pending Motion ered Speaker Adjourn 'sine die ) Y Amend or Substitute Y Y Y Y Appeal Y Y Y Limit Debate Y Y Y exceptCBtable" Main Motion Y Y Y Nominations Y Personal Privilege or Point of Order Y Y Y Postpone to Time Certain Y Y Y Y Previous Question Y Y Recess or Adjourn To Time Certain Y Y Reconsider Y 1 23 Table or Take from Table Y*4 Tale Up Out of Order githdraw a Motion ;`5 Y Y Y Y - Indicates that this action can be taken, is necessary, is required or is applicable. No IZark - Indicates that this action cannot be taken, is unnecessary or is inapplicable. X1 - This motion may only be made by a person who voted on the prevail- ing side and is not applicable to 'table' motions *2 - if prior motion was 3 - except for request for later action - highest subsidiary motion - takes precedence over all motions except adjourn and privilege F5 - must be voted unless no objection 6 Ides. No. 2410 8 Nominations. Tne City Clerk, or other presiding officer shall call the newly elected council to order and proceed to conduct the nominations for the office of Mayor. (a ) Any member may nominate any other member, no seconds being required and nominations shall be open until a motion to close is voted upon successfully (b) The vote shall then be conducted on the nominees by secret ballot and if no nominee secures a majority of votes cast, the two nominees with the highest number of votes shall be voted on by secret ballot If this second alterna- tive is in effect no 6°write int1 vote may be cast and the nomi- nee securing the highest number of votes shall be declared the Mayor and shall then preside over the session (c) A vice-Mayor shall then be selected by the same process. (d) The Mayor and Vice-Mayor shall serve for terms of one fear and until such time as their successors have qualified and been installed 9. Appointments When a vacancy occurs for any reason on any board or agency over which the Council has the power to fill by appointment, the following procedures shall be followed to fill said vacancy (a ) At the first council meeting following notifica- tion to the Council of such vacancy, a public announcement shall be made of said vacancy and a request made for any inter- ested persons to submit a resume of their qualifications to 7 Res.No. 24.10 the council prior to the next regular meeting of the council. (b) The Council shall as soon as is reasonable poss- ible fill any such vacancies but nothing herein shall be con- strued to limit their choice to a person who has submitted an application as outlined above. PASSED AND ADOPTED by the City Council of the City of Huntington Beach, California, this S day of July , 1966 May ATTEST City Cler APPROVED AS TO FORM ALh C ty Atto-rney 3 Res No STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) I , PAUL C JONES , the duly elected, qualified and acting City Clerk of the City of Huntington Beach, and ex- officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council at a regular meeting thereof held on the 5th day of July , 19 66 , by the following vote AYES Councilmen Coen, Bartlett, Kaufman, Shipley, Green, Stewart NOES Councilmen None ABSENT Councilmen Gisler City Clerk ands ex-officio Clerk of the City Council of the City of Huntington Beach, California