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HomeMy WebLinkAboutCity Council - 2504 RESOLUTION NO. 2504 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ESTAB- LISHING A PERSONNEL SYSTEM FOR THE CITY: SETTING FORTH RULES TO GOVERN THE OPERATION OF SAID SYSTEM WHEREAS, the City Council of the City of Hunt- ington Beach having determined that the Personnel System for said City shall be adopted by resolution in order to establish flexibility in the alteration and enforcement thereof; NOW, THEREFORE, BE IT RESOLVED that rules for the classification and conduct of the Personnel System are set forth and hereby designated as follows : RULE I. DEFINITION OF TERMS The following terms, whenever used in these rules, shall be defined as follows : SEC. 1. Advancement: A salary increase within the limits of a pay range established. for a classification. SEC. 2. Allocation: The assignment of a position or positions to a department . SEC. 3. Board: The Personnel Board established in pur- suance of the Charter of the City of Huntington Beach for the City. SEC. 4. Classification: All positions sufficiently simi- lar in duties, .authority, and responsibility, to permit grouping under a common title and the application with equity of common standards of selection, transfer, promotion and salary. SEC . 5 . Competitive Service : All positions of employment in the service of the City except those specifically excluded by Ordinance No. 1225, Section 1831. SEC. b . Demotion: The movement of an employee from one classification to another classification having a lower maximum rate of pay. - 1 - Res . No. 2504 SEC. 7. Eligible: A person who has passed appropriate examinations and has been certified by the City Administrator. SEC. 8 . Employment List: A. Open employment list: A list of names of per- sons who have taken an open-competitive examination for a classification in the competitive service and have qualified. B. Promotional employment list: A list of names of persons who have taken a promotion- al examination for a classification in the competitive service and have qualified. SEC. 9. Examination: A. Open-Competitive Examination: An examination for a particular classification which is open to all persons meeting the qualifications for the classification. B. Promotional examination: An examination for a particular classification, admission to the examination being limited to permanent and probationary employees in the competitive service who meet the qualifications for the classification. C. Continuous examination: An open-competitive examination which is administered periodically and as a result of which names are placed on an employment list, in order of final scores, for a period of not more than one year. SEC . 10. Permanent Employee: An employee who has success- fully completed his probat- ionary period and has been retained. SEC. 11. Personnel Ordinance: Ordinance No. 1225 which creates a personnel system for the City. SEC. 12. Probationary Period: A working test period dur- ing which an employee is required to demonstrate his fitness for the duties to which he is appointed by actual performance of the duties of the position. SEC. 13. Promotion: The movement of an employee from one classification to another classifica- tion having a higher maximum rate of pay. 2 - Res . No. 2504 SEC. 14. Suspension: The temporary separation from the service of an employee without pay, for disciplinary purposes . SEC. 15. Temporary Employee: An employee hired on other than a permanent basis . SEC. 16. Transfer: A change of an employee from one position to another position in the same classification or in a comparable classification. RULE II. GENERAL PROVISIONS SEC. 1. Fair Employment: No question in any test or in any application form, or any appointing authority, shall be so framed as to attempt to elicit information concerning race, color, ancestry, national origin, political or religious opinions or affiliations of an applicant . No appointment to or re- moval from a position in the competitive service shall be affected or influenced in any manner by any consideration of race, color, ancestry, national origin, political or religious opinion or affiliation. SEC. 2. Violation of Rules : Violation of the provisions of these rules shall be grounds for rejection, suspension, demotion or dismissal. SEC. 3 . Amendment and Revision of Rules : Amendments and revisions shall be made by resolution of the City Council. RULE III. GRIEVANCE PROCEDURES. SEC. 1. Matters Subject to Grievance Procedure. Any mat- ter shall be subject to the grievance procedures stated herein, except in instances where the right of appeal is specifically prohibited by the Personnal Ordinance or these Rules and Regulations . SEC . 2. At any stage in the grievance procedure, the emp- loyee may be accompanied by a representative of the appropriate employee organization. SEC. 3. An employee with a grievance shall present his case to his immediate supervisor within 30 days after the incident.. The supervisor shall present his decision to the employee within three working days . If the employee is not satisfied with the decision of the supervisor he shall within five working days after receipt of the decision present a written statement of his grievance to his department head. The department head shall investi- _ 3 _ Res. No. 2504 gate the case and discuss the matter in a joint meeting with the employee and his immediate supervisor. Within ten work- ing days the department head shall present his decision to the employee and his supervisor. If the employee is not satisfied with the decision of the department head he shall, within five working days after receipt of the decision, forward his written statement of grievance to the City Administrator. The City Administrator shall investigate the case and discuss the matter with the employee and his department head. Within 15 working days the City Administrator shall present his decision to the employee and his department head. If the employee is not satisfied with the decision of the City Administrator he shall, within 20 working days after receipt of the decision, file an appeal with the Personnel Board as provided in Rule V Section 2. SEC. 4. Time limits established in this grievance proced- ure shall be adhered to by all parties . Failure of an employee to adhere to the time limits in the grievance procedure shall result in the decision rendered at the previous level becoming final. Failure of supervis- ing personnel to render a decision at any level within the time limits shall give the employee the right to appeal to the next higher level. The time limits may be extended by mutual agreement of the parties to the grievance . RULE, IV. PERSONNEL BOARD SEC. 1. Meetings : The Personnel Board shall hold meetings upon the call of the chairman or the majority of the members of the Board or at the request of the City Administrator at such time and place as shall be designated by the Chairman of the Board. A majority of the members of the board shall constitute a quorum for the transaction of business . Meetings shall be conducted in accordance with such rules and procedures as may be adopted by the Personnel Board. SEC. 2. Hearings : Hearings conducted by the Personnel Board shall be private unless the Board shall determine that a public hearing is desirable. RULE V. RULES OF APPEAL TO PERSONNEL BOARD SEC. 1. Right to Appeal: Any employee in the competitive service shall have the right to appeal to the Personnel Board relative to suspension over 30 days, demotion, removal, or grievances carried through the Grievance Procedure as outlined in Rule III, except in instances where the right of appeal is prohibited by the Personnel Ordinance or these Rules and Regulations . - 4 - Roo. No. 2504 SEC . 2. Method of Appeal: Appeals shall be in writing and shall be filed with the City Administrator who shall, within five working days after re- ceipt of the appeal, inform each member of the Personnel Board, the appropriate department head, and other persons or officers named or affected by the appeal. The appeal shall be a written statement addressed to the Personnel Board, explaining the matter appealed and action desired by the appellant, with his reasons therefor. SEC . 3 . Notice: The Chairman of the Board shall set a date of a hearing on an appeal not more than twenty working days from the date of his receipt thereof. The Chairman of the Board shall notify all interested parties of the date, time and place of the hearing. SEC. 4. Investigations : Upon the receipt of the appeal, the Personnel Board may make such independent investigation of the matter as it may deem necessary. SEC. 5. Findings and Recommendations : The Personnel Board shall, within ten days after the conclusion of the hearing, certify its findings and recommendations in writing to the appellant and to the City Administrator. The recommendation of the Personnel Board shall be accepted and approved by the City Administrator. RULE VI. CLASSIFICATION SEC. 1. Preparation of Plan: The City Administrator, or a person or agency employed for that purpose, shall ascertain and record the duties and responsibilities of all positions in the competitive service and, after consulting with the heads of departments affected, shall recommend a classification plan which shall consist of classes of positions in the competitive service defined by class specification, including the title . The classification plan shall be so developed and maintained that all positions substantially similar with respect to duties, responsibilities, authority, and character of work, are included. within the same classification, and that the same schedules of compensation shall be made to apply with equity under, like working conditions to all positions in the same classification. SEC. 2. Adoption, Amendment and Revision of Plan: The classification plan shall be adopted and may be amended from time to time by resolution of the City Council. 5 _ Res . No. 2504 SEC. 3. Assignment of Positions: Following the adoption of the classification plan, the City Administrator shall assign every position in the competitive service to one of the classes established by the plan. SEC. 4. New Positions : When a new position is to be created, before the same may be filled, the Department Head shall notify the City Administrator, and, except as otherwise provided by Ordinance, or by these Rules, no person shall be appointed or employed to fill any such position until the classification plan shall have been amended to provide therefor. SEC. 5 . Reclassification: Positions, the duties of which have changed materially so as to necessitate reclassification, shall be assigned by the City Administrator to a more appropriate classification. Re- classification shall not be used for the purpose of avoiding restrictions concerning demotions and promotions . RULE VII. COMPENSATION SEC. 1. Preparation of Plan: The City Administrator or the person or agency employed for that purpose shall prepare a pay plan covering all classifications of positions in the competitive service . In arriving at salary rates of ranges, consideration may be given to prevailing rates of pay and to working conditions for comparable work in other public and in private employ- ment, to the City' s financial condition and policies, and to other relevant factors . The City Administrator or the person or agency employed for that purpose shall thereafter make such further studies of the pay plan as may be requested by the City Council. SEC. 2. Adoption of Plan: The pay plan shall be adopted and may be amended from time to time by resolution of the City Council. RULE VIII. APPLICATIONS AND APPLICANTS SEC . 1. Announcement: All examinations for classes in the competitive service shall be publi- cized by posting announcements in the City Hall, and on official bulletin boards, and by such other methods as the City Administrator deems advisable. The announcements shall specify the title and. pay of the classification for which examination is announced; the nature of the work to be performed; preparation desired. for the performance of the work of the classification; � the manner of making applications; and other pertinent information. - 6 - Res. No. 2504 SEC . 2. Application Forms : Applications shall be made as prescribed on the examination announcement. Application forms shall require information covering training, experience, and other pertinent informa- tion, and may include certificates of one or more examining physicians, references and fingerprinting. All applications must be signed by the person applying. SEC. 3 . Disqualifications : The City Administrator shall reject any application which indicates on its face that the applicant does not possess the minimum qualifications required for the position or is not a citizen of the United States . Applications shall be rejected if the applicant is physically unfit for the performance of duties of the position to which he seeks appointment; is addicted to the use of drugs or intoxicat- ing liquor; has been convicted of a crime involving moral turpitude; has made any false statement of any material fact, or practiced any deception or fraud in his applica- tion. Defective applications may be returned to the applicant with notice to amend the same, providing the time limit for receiving applications has not expired. Applica- tion may be discarded one year after filing date . RULE IX. EXAMINATION. SEC. 1. Nature and Types of Examination: The selection techniques used in the examination process shall be impartial, of a practi- cal nature and shall relate to those subjects which, in the opinion of the City Administrator, fairly measure the relative capacities of the persons examined to execute the duties and responsibilities of the classification to which they seek to be appointed. Examinations shall consist of selection techniques which will test fairly the qualifica- tions of candidates such as, but not necessarily limited to, achievement and aptitude tests, other written tests, personal interviews, performance tests, physical agility tests, evaluation of daily work performance, work samples, or any combination of these or other tests . A medical examination shall be required prior to appointment to any permanent position. SEC. 2. Promotional Examinations : Promotional examinations may be conducted whenever, in the opinion of the City Administrator, the needs of the service so require . Promotional examinations may include any of the selection techniques mentioned in Section 1 of this Rule, or any combination of them. Only permanent or probationary employees who meet the requirements set forth in the promotional examination announcements may compete in promotional examinations . _ 7 _ Res. No. 2504 SEC. 3 . Continuous Examination: Open competitive examina- tions may be administered periodically for a single classification as the needs of the service require . Names shall be placed on employment lists and shall remain on such lists as prescribed in Rule I. SEC. 4. Conduct of Examinations : The City Council may con- tract with any competent agency or individual for the preparing and/or administering of examinations . In the absence of such a contract, the City Administrator shall arrange for the use of public buildings and equipment for the conduct of examinations . SEC . 5. Scoring Examinations and Qualifying Scores : A candidate ' s score in a given examination shall be the total of his scores on each competitive part of the examination, weighted as shown in the examination announce- ment . Failure in one part of the examination may be grounds for declaring such applicants as failing in the entire exa- mination or as disqualified for subsequent parts of an examination. The City Administrator may, at his discretion, include as a part of the examination tests which are qualifying only. SEC. 6. Notification of Examination Results : Each candi- date in an examination shall be given written notice of the results thereof, and if successful, of his final earned score and/or rank on the employment list . RULE X. EMPLOYMENT LISTS SEC. 1. Employment Lists : As soon as possible after the completion of an examination, the Personnel Officer shall prepare and keep available an employment list consisting of the names of candidates who qualified in the examination, arranged in order of final scores, from the highest to the lowest qualifying score . SEC. 2. Duration of Lists : Employment lists other than those resulting from a continuous examination shall remain in effect for one year, unless sooner exhausted, or vetoed by request of a depart- ment head with approval of the City Administrator; and may be extended, prior to their expiration dates, by action of the City Administrator for additional periods, but in no event shall an employment list remain in effect for more than two years . Open-competitive lists created as the re- sult of continuous examinations shall remain in effect for not more than one year after the last administration of the examination, unless sooner exhausted. Names placed on such lists shall be merged with any others already on the list in order of final scores and shall remain on the list for not more than one year. - 8 - fts. Ito. 23€4 SEC. 3. Removal of Names from List: The name of any person appearing on an employ- ment, or promotional list shall be removed by the Personnel Officer if the eligible requests in writing that his name be removed, if he fails to respond to a notice of certifica- tion mailed to his last known address, or for any of the reasons specified in Rule VIII, Section 3, of these Rules . The person affected shall be notified of the removal of his name by a notice mailed to his last known address . The names of persons on promotional employment lists who resign from the service shall automatically be dropped from such lists . RULE XI. METHOD OF FILLING VACANCIES SEC. 1. Types of Appointment : Vacancies in the competitive service may be filled by transfer, demotion, promotion, or appointment from the top five eligibles certified by the City Administrator. SEC. 2. Notice to City Administrator: Whenever a vacancy in the competitive service is to be filled, the Department Head shall notify the City Administrator. SEC. 3 . Appointment: After interview and investigation, the department head shall make a recommendation from among those certified, and shall immediately notify the City Administrator of the persons recommended. The person accepting appointment shall present himself to the Personnel Officer or his designated representa- tive, for processing on or before the date of appointment . If the applicant accepts the appointment and presents himself for duty within such period of time as the department head shall prescribe, he shall be deemed to be appointed; other- wise, he shall be deemed to have declined the appointment . RULE XII. PROBATIONARY PERIOD SEC. 1. Regular Appointment Following Probationary Period: All original and promotional appointments shall be subject to a probationary period of not less than six months actual service. The City Council may, by resolution, esta- blish a longer probationary period for specified classes . The City Administrator shall notify the department head and the probationer concerned two weeks prior to the termination of any probationary period. The Department Head shall then recommend advancement of the probationer if his services have been satisfactory or he shall recommend dismissal of the probationer if his services have been unsatisfactory or he shall recommend an extension of the probationary period not to exceed. an additional three months . Such recommenda- tions by the department head may be approved by the City Administrator. - 9 - Res . No . 2504 SEC. 2. Objective of Probationary Period: The probationary period shall be regarded as a part of the testing process and shall be utilized for closely observing the employee ' s work and for securing the most effective adjustment of a new employee to his position. SEC. 3. Rejection of Probationer: An employee may be terminated, at any time during the probationary period without the right of appeal. Notification of termination in writing shall be served on the probationer and a copy filed with the City Administrator. SEC. 4. Rejection Following Promotion: Any employee whose performance proves to be unsatisfactory during, or at the conclusion of the probationary period following a promotional appointment shall be reinstated to the position from which he was pro- moted, without right of appeal, unless charges are filed and he is discharged in the manner provided in the Personnel Ordinance and these Rules for positions in the competitive service . RULE XIII. ATTENDANCE AND SICK LEAVE SEC, 1. Sick leave shall not be considered as a right which an employee may use at his discretion, but shall be allowed to all employees in the competitive service, only in case of actual personal sickness or disability. Sick leave shall not be granted for self-imposed sickness or disability. SEC. 2. An employee eligible for sick leave with pay, may be granted such leave for the following reasons subject to approval of the City Administrator. A. Death of a member of the employee ' s immediate family. SEC. 3 . Sick leave shall be earned at the rate of one day for each calendar month of service by all probat- ionary and permanent employees within the competitive service . For purposes of computing sick leave, a work day shall be considered to be one fifth (1/5) of the number of working or duty hours in the established work week of each employee except the Fire Department whose sick leave shall be computed on the basis of one twenty-four hour shift equaling two work days . SEC . 4. In order to receive compensation while absent on sick leave, the employee shall notify his immediate supervisor or the City Administrator prior to or within three (3) hours after the time set for beginning his daily duties, or as may be specified by the head of his department. - 10 Res . No. 2504 When sick leave is taken the employee may be required to file a physician' s certificate or a personal affidavit with the City Administrator, through his department head, stating the cause of the absence. After three (3) days of absence, the presentation of a physician' s certificate or personal affidavit to the City Administrator shall be mandatory. SEC. 5. Sick leave that is accrued, but not taken shall be accumulated without limit . SEC . 6 . Upon termination, an employee who has accrued sick leave in excess of sixty days shall receive 25% pay for the next 30 days of accrued sick leave and 50% of all accrued sick leave thereafter. No person who has been discharged for violation of these Rules and Regulations shall be compensated for accrued sick leave. RULE XIV. HOLIDAYS SEC. 1. The following shall be recognized as holidays : January 1, New Year' s Day February 12, Lincoln' s Birthday February 22, Washington' s Birthday Good Friday, from 12 noon to 3:00 P.M. May 30, Memorial Day July 4, Independence Day lst Monday in September, Labor Day September 9, Admission Day November 11, Veterans Day Thanksgiving Day December 25, Christmas Day SEC. 2. Regular full-time and probationary employees in the competitive service, except Safety Members, shall not be required to be on duty on holidays unless the employees are needed and required in the interest of the Public Health, safety or general welfare, in which latter event any such eligible employee shall be entitled to over- time compensation for such time worked. SEC . 3 . When a holiday falls on a Sunday, the following Monday shall be observed. - 11 - Res. No. 2504 SEC, 14 , In addition to regular compensation, Safety members shall receive 83% of a day' s pay each month in lieu of holidays, listed in Rule XIV, Sec . 1. Safety members shall receive overtime compensation for any other holiday proclaimed by the President, or City Council. RULE XV. VACATION. SEC. 1. All employees in the competitive service shall be entitled to annual vacation leave with pay except the following: A. Employees who have served less than six months in the service of the City. B. Employees on a temporary basis and all employees who work less than 1040 hours a year. SEC. 2. On January lst, of each year, each eligible employee shall be credited with one working day of vacation for each month, or part thereof, of service to the City during the previous year. In addition one working day of vacation shall be credited for each five years of service . SEC . 3 . Unused vacation may be accumulated to not more than thirty (30) working days . All vacations earned in a calendar year shall be taken after December 31st of that year at such time or times, as may be approved by the employee ' s respective Department Head. In the event one or more municipal holidays fall within annual vacation leave, such holidays shall not be charged as vacation leave, and the vacation leave shall be extended accordingly. SEC. 4. Upon termination an employee shall be paid in lump sum for all accrued vacation leave earned to the effective date of termination. RULE XVI. INDUSTRIAL ACCIDENT LEAVE SEC. 1. In the event that any employee in the competitive service is absent from work as a result of an in- jury or disease which comes under the State of California Workmen' s Compensation Insurance and Safety Act, such absence shall be considered to be industrial accident leave . SEC. 2. Any employee absent on industrial accident leave shall continue to be compensated at his regular rate . Payments from the State Compensation Insurance Fund received by the employee in accordance with the aforement- ioned Act shall be remitted to the City Finance Director. SEC. 3 . No employee shall have accrued sick leave deducted - 12 - . 1 2 while on industrial accident leave . Vacation and sick leave shall continue to accrue for any employee on industrial accident leave . SEC. 4. Industrial accident leave shall begin on the first day of such absence as defined in Rule XVI, SEC. 1, and shall continue for a total of not more than one calendar year. RULE XVII. LEAVE OF ABSENCE WITHOUT PAY SEC. 1. The City Administrator may grant a permanent em- ployee leave of absence without pay for a period not to exceed six (6) months . Upon the approval of the City Council, leave of absence may be extended for a period not to exceed one year. No such leave shall be granted ex- cept upon written request of the employee, setting forth the reason for the request, and the approval will be in writing. Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty, shall be cause for discharge . SEC . 2 . Department Heads may grant a permanent employee leave of absence without pay for a period not to exceed one calendar week. Such leave shall be reported to and recorded by the City Administrator. SEC. 3 . An employee whose leave of absence without pay extends beyond 30 calendar days shall not accrue sick leave or vacation. Such employee shall receive a new salary anniversary date based upon his current anniversary date plus the number of days of leave in excess of 30 calendar days . SEC. 4. Military Leave: All employees shall be entitled military leave of absence under the provisions of the Military and Veterans Code of the State of California. RULE XVIII. PREGNANCY LEAVE SEC. 1. The City Administrator may grant a leave of absence without pay to any permanent female employee whose absence shall be due to pregnancy, provided that such employee requests such leave in writing and gives notice of her intention to return to work at the end of said leave . Such employee may be granted 25% of her accrued sick leave to a maximum of 10 days for leave due to pregnancy. - 13 - Res . No. 2504 RULE XIX. ATTENDANCE SEC. 1. Employees shall be in attendance at their work in accordance with the rules regarding hours of work, holidays, and leave . All departments shall keep daily attendance records of employees which shall be reported to the City Administrator in the form and on the dates he shall specify. Absence without leave may be cause for immediate discharge . RULE XX. PAY ADJUSTMENTS SEC. 1. Application of Rates : Employees occupying a position in the competitive service shall be paid a salary or wage established for that position classification under the pay plan as provided by Rule VII. The minimum rate for the classification generally shall apply to employees upon original appointment . However, the City Administrator may, when circumstances warrant it, authorize original appointment or reinstatement at other than the minimum rate, but not to exceed C step . SEC . 2. Advancement: No salary advancement shall be made so as to exceed any maximum rate established in the pay plan for the classification to which the advanced employee(s) position is assigned. Advancements shall not be automatic but shall depend upon increased service value of an employee to the City as exemplified by recommendations of his supervising official, length of service, performance record, special training undertaken, or other pertinent evidence within the advance- ment policy established by the pay plan. RULE XXI. TRANSFER, PROMOTION, DEMOTION, SUSPENSION AND REDUCTION PAY SEC. 1. Transfer: No person shall be transferred to a position for which he does not possess the minimum qualifications . Upon notice to the City Ad- ministrator, an employee may be transferred by the Department Head at any time from one position to another position in comparable classification. For transfer purposes, a comparable classification is one with the same maximum salary, involves the performance of similar duties and requires substantially the same basic qualifications . If the transfer involves a change from one department to another, both department heads must consent thereto unless the City Administrator orders the transfer for purposes of economy or efficiency. Transfer shall not be used to effectuate a promotion, demotion, advancement, or reduction, each of which may be accomplished only as provided in the Personnel Ordinance, pay plan, or these Rules . - 14 - Res . No. 2504 SEC. 2. Promotion: Insofar as consistent with the best interests of the City, all vacancies in the competitive service shall be filled by promotion from within the competitive service, after appropriate examinations have been given. If, in the opinion of the City Administrator, a vacancy in the competitive service should be filled by an open-competitive examination instead of promotional examination, he shall arrange for an open-competitive examination and for the preparation and certification of an open-competitive employment list . SEC. 3 . Demotion: Subject to approval of the City Administrator, a department head may demote an employee whose ability to perform his required duties falls below standard, or for disciplinary purposes . Upon request of the employee, and with the consent of the Department Head, demotion may be made to a vacant position. No employee shall be demoted to a position for which he does not possess the minimum qualifications . Written notice of the demotion shall be given the employee before or within three days after the effective date of the demotion, and a copy filed with the City Administrator . SEC. 4. Suspension: Subject to approval of the City Administrator, the department head, may suspend an employee from his position at any time for a disciplinary purpose . Suspension without pay shall not exceed thirty (30) working days, nor shall any employee be penalized by suspension for more than thirty (30) working days in any fiscal year. SEC. 5. Reduction in Pay: Subject to approval of the City Administrator a Department Head may reduce an employee ' s pay one step within the range of such employee ' s classification. Such action may be taken for disciplinary purposes or if the employee ' s ability to perform his prescribed duties have dropped below the accepted level. RULE XXII. SEPARATION FROM THE SERVICE SEC. 1. Discharge: An employee in the competitive service may be discharged upon the recommenda- tion of the department head and approval of the City Administrator. Any employee who has been discharged shall be entitled to receive a written statement of the reasons for such action and to a hearing if he so requests, as provided in the Personnel Ordinance and these Rules . SEC. 2. Resignation: An employee wishing to leave the competitive service in good stand- ing shall file with the Department Head a written resigna- tion stating the effective date and reasons for leaving at least two weeks before leaving the service, unless such time limit is waived by Department Head. A statement as to 15 - Rear . No. 2504 the resigned employee ' s service performance and other per- tinent information shall be forwarded to the City Adminis- trator. Failure to give notice as required by this Rule may be cause for denying future employment by the City. RULE XXIII. REIMBURSEMENT FOR TRAINING EXPENSE SEC. 1. An employee who is directed to take a specified off-duty training course may, with approval of the City Administrator, be reimbursed for incurred expenses or a portion thereof. RULE XXIV. REPORTS AND RECORDS SEC. 1. Roster Cards : The Personnel Officer shall main- tain a service or roster card for each employee in the service of the City showing the name, title of position held, the department to which assigned, salary, changes in employment status, and such other information as may be considered pertinent . SEC. 2. Change-of-Status Report : Every appointment, transfer, promotion, change of salary rate and any other temporary or permanent change in status of employee shall be reported to the City Administrator in such manner as he may prescribe . RULE XNV. AMENDMENTS AND REVISIONS SEC. 1. Subject to review of the Personnel Board, the City Administrator shall prepare and recommend to the City Council, necessary amendments to the Personnel Rules and Regulations . The City Clerk shall certify to the passage and adoption of this resolution and shall cause the same to be published by one insertion in the Huntington Beach News, a weekly newspaper printed, published and circulated in the City of Huntington Beach, California, and thirty (30) days thereafter the same shall take effect and be in force . PASSED AND ADOPTED by the City Council of the City of Huntington Beach, California, on this 6th day of 16 - Roo. No. 1504 February 1967. Mayor ATTEST: City Clerk APPROVED AS TO FORM: K. DALE BUSH City Attorney 17 - Res ® No. 2504 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss : CITY OF HUNTINGTON BEACH ) I , PAUL C . JONES , the duly elected, qualified and acting City Clerk of the City of Huntington Beach, and ex- officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council at a regular meeting thereof held on the 6th day of February , 1967 , by the following vote : AYES : Councilmen: Coen, Bartlett, Gisler, Kaufman, Shipley, Green, Stewart NOES : Councilmen: None ABSENT : Councilmen: None City Clerk an ' x-officio Clerk of the City Council of the City of Huntington Beach, California