HomeMy WebLinkAboutCity Council - 3080 RESOLUTION NO. 3o8o
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH PRESCRIBING PROCEDURES
UNDER WHICH DUPLICATES OF CITY RECORDS LESS
THAN FIVE YEARS OLD AND MISCELLANEOUS PAPERS
IN THE CITY MAY BE DESTROYED
WHEREAS, Government Code Section 34090 .7 provides that
the City Council may prescribe procedures under which dupli-
cates of city records less than five (5) years old may be
destroyed if they are no longer required; and
The heads of the various city departments have many
duplicates of records which they desire to destroy , and such
duplicates are of insufficient historical, fiscal, research
or other value to justify their retention;
NOW, THEREFORE, the City Council of the City of Huntington
Beach DOES HEREBY RESOLVE as follows :
The City Council does hereby authorize the head of any
city department to destroy the duplicate of any city record
under five (5) years old and under his charge .
Such duplicate records shall be destroyed by tearing,
shredding, burning or any other method sufficient to guaranty
total destruction of such duplicate records by such department
head while such records are under his charge .
The head of any department is authorized to retain for
donation or dedication to the city historian, historical
societies, museums, or other similar organizations, any dupli-
cate which he believes is of sufficient historical fiscal,
social, research or other value to justify its retention and
preservation.
Records which may be destroyed pursuant to this resolution
shall include, but not be limited to , carbon copies or other
reproductions of the original records for which a central
register or ledger is kept , cancelled checks , demands for pay-
1.
ments, bank statements, daily and monthly reports of revenues
and disbursements of funds in general accounts and trust ac-
counts , and cancelled payroll warrants .
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting held on the 3rd
day of November 1969 .
Mayor
ATTEST:
+R
ity erk
APPROVED AS TO FORM:
City At o n
r
2 .
CONSENT OF THE CITY ATTORNEY FOR
DESTRUCTION OF CITY RECORDS UNDER
GOVERNMENT CODE SECTION 34090
The undersigned, DON P. BONFA, City Attorney of
the City of Huntington Beach, California, at the re-
quest of department heads , hereby consents, subject
to the approval of the City Council by Resolution No .
3080 , to the destruction of certain city records
less than five (5) years old.
DATED:
DON P. BONFA
City Attorney
Res. No. 3080
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss :
CITY OF HUNTINGTON BEACH )
I , PAUL C. JONES, the duly elected, qualified and
acting City Clerk of the City of Huntington Beach, and ex-
officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing
resolution was passed and adopted by the affirmative vote of
more than a majority of all the members of said City Council
at a regular meeting thereof held on the 3rd
day of November 19 L9 by the following vote:
AYES: Councilmen:
Shipley, Bartlett, McCracken , Kaufman , Matney,
Coen, Green
NOES: Councilmen:
None
ABSENT: Councilmen:
None
City Clerk and -officio Clerk
of the City Council of the City
of Huntington Beach, California