Loading...
HomeMy WebLinkAboutPublic Facilities Corporation - 71-02 RESOLUTION �71-02�Page 2 of P4 t . HUNTINGTON BEACH PUBLIC FACILITIES CORPORATION MINUTES OF REGULAR MEETING October 27 , 1971 A regular meeting of the Board of Directors of the Huntington Beach Public Facilities Corporation was held in. City Hall , Administrative Annex Building , 523 Main Street , Huntington Beach , California on October 27 , 1971 at 4 : 20 P .M. There were present : William D. Armstrong . Darrell Ward Larry L. Curran comprising a quorum of the Board; also Brander D. Castle , Assistant Secretary Frank B . Arguello ; Assistant Secretary Terence J . .McCarty , Stone & Youngberg Stephen J . Stern, O 'Melveny $ Myers and from the staff of the City of Huntington Beach , Aubrey Horn, Project Manager Will Mevis , Deputy City Attorney Dan Whiteside , Deputy City Attorney Absent was : R. Dudley Boyce On motion duly made, seconded and unanimously carried, the minutes of the regular meeting of September 29 , 1971 were approved. Aubrey Horn , Project Manager , reported to the Board concerning the status of the Civic Center and Library Projects . Concerning the Civic Center: Seventeen bidders have pre- qualified; plans and specifications have been issued to 15 pre-qualified bidders . The call for bids is November 17 , subject to change to a later date if necessary. 1 . i More than 20 sets of plans and specifications have been issued to major sub-contractors and some partial sets have been issued to specialty bidders . Tt is anticipated that about 12 bids will be received. The irrigation system is included in the plans and specifications , however, no plant materials are included. Applications for Federal grant funds have been completed by the Office of Civil Defense and have been submitted to the appropriate agency. These funds, if received , will cover a portion of the cost of the Emergency Operation Center (communica- tions system) . A draft of the construction contract has been prepared . Mr. Stern reported that he had reviewed the construction documents and was satisfied with them with certain exceptions which have been discussed with Mr. Horn and which will be the subject of an addendum to the documents . There was discussion of the possible need to extend the date of the call for bids , and upon motion duly made , seconded and unanimously carried, the following resolution was. adopted : RESOLVED., that Mr. Castle , Assistant Secretary to the corporation is hereby authorized, in his sole discretion , to extend, on behalf of the corporation, the time for receipt of the construction bids on the Civic Center Project to ,a date no later than December 1, 1971 . Mr. Stern advised the Board that should such extension be made , it will be necessary to publish a legal notice of the extension of the date of the call for bids . 2 . Mr. Stern advised that the award of bond bids is expected to be made January 12 , 1972 . Appropriate rulings have been received from Internal Revenue Service , Securities and Exchange Commission , and California Corporations Commissioner. The blue sky memorandum is being prepared and will be presented to the Board at a later date . The blue sky memorandum is notice to the Corporation Commissioner' s of the other 49. states of the offer of bonds for sale and , where required, the filing of appropriate documents . Mr. McCarty advised the Board that it may be necessary for a member of the Board to go to New York , depending upon the condition of the bond market , to assist in familiarizing prospective buyers with the City of Huntington Beach . It is expected that underwriters from Los Angeles will visit Huntington Beach about a week before the sale of bonds, for a tour of the city . This type effort seems to stimulate strong, competitive bidding . Following the award .of bonds, the Board can expect delivery of funds before February 1 . Mr . Horn reported concerning the Library Project : The architect , Dion Neutra, reports that construction drawings are 80o to 90o complete and are expected to be 100o complete by mid-November . Construction could commence about May 1972 . On the recommendation of Brander D. Castle , the Board considered the election of a director to fill the vacancy created by the resignation of William Ritter. 3 . w � Upon motion duly made , seconded and unanimously carried , Mr. Robert N . Polly was elected a director of the corporation. Assistant Secretary Brander D . Castle was directed to notify Mr. Polly of his election. There being no further business , upon motion duly made , seconded and unanimously carried, the meeting was adjourned. Darrell Ward Acting Secretary-Treasurer Approved: Larry L . Curran Chairman of the Meeting 4 .