HomeMy WebLinkAboutCity Council - 5207 RESOLUTION NO. 5207
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HUNTINGTON BEACH AUTHORIZING APPLICATION
FOR A COASTAL ZONE MANAGEMENT GRANT, PHASE IV
IMPLEMENTATION OF THE LOCAL COASTAL PROGRAM,
FROM THE CALIFORNIA COASTAL COMMISSION TO IM-PLEMENT THE CALIFORNIA COASTAL ACT OF 1976
WHEREAS, the City of Huntington Beach recognizes
the problems and issues identified in the attached work program
for Phase IV Implementation of the Local Coastal Program and
desires to continue to provide improved coastal planning, decision
making, and management capability related to community development
and growth; and
The city has devised a package which deals with these
problems and issues, and desires to apply to the California
Coastal Commission for planning and financial assistance for such
program;
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Huntington Beach hereby requests the California
Coastal Commission to provide planning and financial assistance not
to exceed Twelve Thousand Dollars ($12, 000) . Such planning
assistance is more particularly described in the work program at-
tached hereto and made a part hereof as though set forth herein.
BE IT FURTHER RESOLVED that the City Administrator of
the City of Huntington Beach be and is hereby authorized and
empowered to execute on behalf of the city all necessary applica-
tions, contracts, and agreements and any amendments thereto, which
implement and carry out the purposes specified in this resolution.
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thereof held on the 20th
day of December, 1982 .
ATTEST:
Mayor
Alicia M, Wentworth, City Clerk
By: Deputy
/dmf
12/9/82
REQUEST TO SUBMIT GRANTS APPLICATION
TO: Grants Coordinator
FROM:
DATE:
Attached is the application regarding (Program or pro ect name)
This application will not be submitted to any agency outside City government until City procedures are
complied with and the Grants Coordinator has approved its submission.
A Request for Council Action is attached which includes the following information:
1. Brief summary of program or project to be funded.
2. Time required to complete program or project, and the estimated Federal/State/City financial
commitments required for each year.
3. Will the City share be cash or in-kind? If cash, how much, over what period?
4. If in-kind, list number and kind of City positions, salaries, expense, and equipment which would be
used for Citq share, and for what period of time.
5. If above City resources (see No.4) are used for matching funds for this grant,from what other City
programs presently budgeted would these resources be taken?
6. When would you expect the City to receive the Federal/State funds for their portion of this grant:
7. If reimbursement is involved, when would you expect the City to receive Federal/State reimburse-
ment for City General or other funds expended?
8. How will this program or project benefit the citizens of the City of Huntington Beach?
i 9. How will this program or project relate to existing City government, and will it assist or deter
existing City governmental functions? Is it in conformance with general plan, capital improvements
program, other plans?
10. Does this grant require an environmental impact statement?
Has it been prepared?
11. Have you consulted with the Finance Department on the preparation of the grant budget?
4.
Approval ` �---_
City AdrnfnistratarV
Date
GAr'Ats C rdinator
/ ersonne .
Budget es riT_
I ,
L .3
PIO 4/82
Rev. 11/80
LOCAL COASTAL PROGRAM
APPLICATION FOR FUNDING
TOTAL WORK PROGRAM
Name of Appl i cant: City of Huntington Beach
Director,
Project Director: James W. Palin
Title:Development Services
Address : Department of Development Services 2000 Main Street
P Box_ 190 Huntington Beach CA 92648 Phone: 714 536-5271
Cheif of
Fiscal Officer: Ben Arguello Title:Administrative Service
Address : Departmen_t g f Administrative Services , 2000 fain Street,
Phone: -523
State State
Districts : Congressional : 34 & 40 Senate: Assembl : 50 &69
Months Required to Complete Total Work Program: Five
(Grant Requested $-12 , 000. for
Total Cost of Program: $ 12 ,000 Grant Period: January 83 - June 83
List the Dates of Adoction or Status of Your General Plan Elements :
open Scenic
Land Use Circulation Housinc Space Conservation Noise Seismic Safety Safety Highway
- 12,/-26 .12/76 11/79 12 7 6L12/7 6 12/761 12 2 7 12 7
[� 1 . Resolution authorizing grant application
® 2. Application form
X[,, 3. Total Mork Program
Fl4, Products and Other Milestones Description
5. Budget
�j6. Statement of Assurances
7• Clearinghouse Foxe (submit CA 189 or 424 to Area Clearinghouse and copy
of form to Coastal Commission for submission to State Clearinghouse for
intitial Phase iI giants only. Check with your local area clearinghouse
for Phase III grant submittal. rfrm- smit verification of clearing-
house review when complete.)
Submit owo (2) copies of completed application to Coastal Commission; one copy
must bear original signatures on items 1, 2 and 6 above. Submit one copy each
to the regional and state c ssion offices.
Authorized Official Signature Date
title:
•REV 11/80
LOCAL COASTAL PROGRA14
BUDGET ALLOCATION
Grant Applicant: City of Huntington Beach
Address: Department of Development Services, 2000 Main Street,
P.O. Box 190, Hunt. Bch. ,, 'CA Zip Code: 92648
Project Title: Phase IV: Implementation
Grant Amount Requested: $12, 000 Grant Period: Jan. - July 83
Current Grant Request*
Personal Services
Salaries and Wages $12,000
Benefits
Total Personal Services $ 12, 000
Operating Expenses
Travel
Professional and Consultant Services
Indirect Charges (see over)
Other (Itemize, use separate sheet if required)
office supplies
postage
printing of reports
(if an overhead rate is charged,
provide basis and breakdown)
Total Operating Expenses $
Total Budget $ 12, 000
*Please round off all budget amounts to the nearest dollar.
Statement of Assurances Form
STATEMENT OF ASSURANCES
The Applicant hereby assures and certifir; that he will comply with the regula-
tions, policies, guidelines, and requirrir%rrrts including OMB Circulars Nos. 74-4.
A-95, and 74-7, as they relate to the application, acceptance and use of federal
funds for this federally assisted project. Also, the Applicant assures and cer-
tifies with respect to the grant that:
1. It possesses legal authority to apply for the grant; that a resolution, motion
or similar action has been duly adopted or passed as an official act of the
applicant' s governing body, authorizing the filinq of the application, includ-
ing all understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the appli-
cant to act in connection with the application and to provide such additional
information as may be required.
2. It ►;ill comply with Title VT of the Civil Rights •1ct of 1904 (P.L. 88-352)
and in accordance with Title VI of that Act, no person in the United States
shall , on the ground of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which the applicant receives
federal financial assistance and will immediately take any measures neces-
sary to effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d)
prohibiting employment discrimination where, (1 ) the primary purpose of a
grant is to provide employment or, (2) discriminatory employment practices
will result in unequal treatment of persons who are or should be benefiting
from the grant-aided activity.
4. It will comply with requirements of the provisions of the Uniform Relocation
Assistance and Real Property Acquisitions Act of 1970 (P.L. .91-646) which
provides for fair and equitable treatment of persons displaced as a result
of federal and federally assisted programs.
5. It will comply with the provision of the Hatch Act which limits the poli-
tical activity of employees.
6. It will comply with the minimum wage and maximum hours provisions of the
Fede-al Fair• Labor Standards Act, as they apply to hospital and educational
institution employees of State and local governments.
7. It will establish safeguards to prohibit employees from using their posi-
tions for a purpose that is or gives the appearance of being motivated by
a desire for private gain for themselves or others, particularly those with
whom they have family, business , or other ties.
8. It will give the grantor agency or the Comptroller General , through any
authorized representative, the access to and the right to examine all records,
books, papers, or documents related to the grant.
9. It will comply with all requirements imposed by the federal grantor agency
concerning special requirements of law, program requirements, and other admi-
nistrative requirements approved in accordance with Off' of Management
and Budget Circular No. 74-7.
ignature of Authorized Official
WORK PROGRAM
CITY OF HUNTINGTON BEACH
LOCAL COASTAL PROGRAM '
PHASE IV: PERMITTING
1
_� 7. 9
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1.0 CONFORMANCE REVIEW
Discussion:
This task is designed to insure that new development within
the Coastal Zone will be adequately reviewed for compliance
with the City's Coastal Land Use Plan. Staff will review
the Land Use Plan to determine which policies apply to
new development. Pertinent aspects of these policies must be
integrated into a comprehensive conformance review process.
Staff must create a review process which is efficient, while
adequately addressing Coastal Act Policies. Attaining this
efficiency will require integrating the coastal review process
with the City's present permitting system, where possible
In addition, review documents must be developed and printed
for review of coastal zone development. The following forms
must be developed in order to implement a comprehensive
conformance review process:
Coastal Permit Application Form. Developing a comprehensive
permit application form requires thorough staff review of the
Land Use Plan to determine which policies must be addressed.
Staff must design the application to provide all information
needed to adequately assess a project's compliance with Coastal
Act regulations. Specifically, the permit must require de-
tailed information concerning project size, type, location,
and any other data needed to assess possible impacts on the
coastal environment. Staff will review the City's existing
permit applications to determine a plausible format for the
coastal permit. Particular attention will be given to develop-
ing a format which is clear, concise, and thorough.
Data Checklist for Application Requirements. The purpose of
this checklist is to insure that all necessary information is
included for the accurate processing of coastal permit appli-
cations. This will be accomplished by developing a checklist of
the information required in the permit application. This
screening procedure will aid in the efficient administration
of the conformance review process.
Exemption Form. The City's existing categorical exclusion areas
will expire with certification of Phase III of the LCP. In
implementing the conformance review process the City may reapply
for these exclusions. In addition, staff will consult the LUP
and zoning ordinances to determine other types of development
which might receive an exemption from coastal review. Following
these determinations, exemption forms will be developed. These
forms must contain- all necessary data about the project nature
and purpose. The exemption forms will serve as a permanent
record of all exempt developments.
Checklist for Project Review. All projects within the Coastal
• one wi be checked for conformance with LUP Policies. Staff
must thoroughly review the LUP and zoning ordinances in order
to devise a checklist which can ,be universally applied to acti-
vity within the Coastal Zone. It is important that the check-
list is comprehensive and provides staff with a uniform proce-
dure to follow. The checklist format should effectively
screen projects for compliance with Coastal Act Policies and
address all environmental impacts.
Processing Flow Chart. Staff must determine the most efficient
method for processing coastal permits and devise a permit routing
procedure. In order to clarify this process, a flow chart will
be developed. This chart will be a graphic representation of
the steps involved in processing a permit application. It must
be clear enough to facilitate understanding of the coastal
review process by all staff involved.
Objectives:
- Ensure development within the City's Coastal Zone complies
with Coastal Act Policies.
- Implement the City's Coastal Land Use Plan and zoning
i
ordinances.
- Establish co-ordinated review of all development activity
within the Coastal Zone.
Tasks:
(a) Review Coastal Land Use Plan to determine which policies
apply to new development.
(b) Develop coastal permit application form.
(c) Develop data checklist for permit application requirements.
i
' (d) Review Land Use Plan and zoningg ordinances to determine
types of development which could. be exempt from coastal review.
(e) Develop coastal exemption form.
(f) Review Land Use Plan and zoning ordinances to determine
information necessary for comprehensive review of
coastal projects.
(9) Develop comprehensive checklist for reviewing all Coastal
Zone Projects.
(h) Develop a processing flow chart.
Products:
Permit application form
Checklist for application requirements
Exemption for
Checklist for project review
Processing flow chart
Cost: STAFF RATE M TOTAL
Asst. Planner 569/wk 14wks $8,000
w
2.0 NOTICE AND HEARING PROCEDURES
Discussion:
The Coastal Act outlines specific notice and hearing require-
ments for different types of permit applications. Staff must
review the City's notice and hearing requirements to determine
the revisions necessary to achieve compliance with coastal
regulations. Since regulations for appealable and non-appealable
developments differ, staff will probably propose a uniform
system of providing notice for all projects that will satisfy
the regulations for the widest notice. In addition, staff must
determine the ability of the City's existing discretionary
bodies to incorporate coastal hearings into their proceedings.
If deemed necessary, staff will consider the formation of a-
special coastal reviewing body which will handle all coastal
hearings.
Following the development of a notice and hearing process,
noticing forms must be developed. Staff must create a format
which provides all information required by the Coastal Act
including the date the application will be acted upon by the
local governing body, the general procedure of the local
government concerning the submission of public comments and
a statement that a sufficient public comment period will be
held prior to the local decision.
Objectives:
Ensure City notice hearing procedures comply with
Coastal Act Regulations.
Ensure adequate public notification of development
activity within the Coastal Zone. 13_ 7 ,
Tasks:
(a) Review Coastal Regulations to determine revisions needed
to City's notice and hearing requirements.
(b) Make necessary revisions to the City's notice and hearing
process.
(c) Develop notice forms.
Products:
Public notice forms
Explanation of notice and hearing requirements within the Coastal
zone.
Cost: OFF RATE TIME TOTAL
Asst. Planner 569/wk 3.5 wks $2,000
I
3.0 OIL PERMIT REVIEW
Discussion:
Permits for oil operations are currently issued by the City's
Fire Department. It is important that oil operations are in
conformance with Coastal Act Policies. Staff must determine
a method of integrating oil permitting into the coastal review
process so that the necessary consistency review can be ac-
complished. This method will include the development of an
oil permit checklist. The checklist will serve as a guide
i en
sure
f r will ensu or the reviewer �n assessing conformance and
that oil permit applications provide all information necessary.
In addition, a flow chart will be devised, depicting the routing
process and staff involved in oil permit review.
Objectives:
Ensure that oil permits are in compliance with Coastal
Act Policies.
Tasks:
(a) Integrate oil permitting with the coastal review process.
(b) Develop checklist foroil permit review.
(c) Develop Flow Chart
G ' i7� '
Products:
Checklist for oil permit review ,
Flow chart
Cost: STAFF MI IM TOTAL
Asst. Planner 569/wk 3.5 wks $2,000
�t�
CITY OF HUNTINGTON BEACH
BUDGET FOR PHASE IV WORK PROGRAM
Staff
Task Number - Description Time/Weeks Cost
1. 0 Coastal Permit Review Process 14 $8, 000 . 00
2. 0 Notice and Hearing Process 3. 5 2, 000. 00
3. 0 Oil Permit Review Process 3. 5 ?, 000. 00
Total Personnel 21 $12, 000. 00
Grant Request $12 , 000 .00
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SUMMARY OF PLANNING STAFF TIME FOR PHASE IV WORK PROGRAM
Task Number - Description Staff Time (wks) Cost
1.0 Conformance Review 14 $ 81000
2.0 Notice and Hearing Process 3.5 $ 2,000
3.0 Oil Permit Review Process - 3.5 $ 2,000
Total - 21 $12,000
y
V
Product Description and Schedule
City of Huntington Beach Local Coastal Program
Phase IV: Permitting
Tasks Products Due Date
1.0 Permit Application Form June 30, 1982
Checklist for Application Requirements
,
Exemption Forms
Checklist for Project Review
Processing Flow Chart
2.0 Public Notice Forms June 30, 1982
Explanation of Coastal Notice and
Hearing Requirements
3.0 Checklist for Oil Permit Review June 30, 1982
Flow Chart -
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i
MW
ESTIMATED PHASE IV SCHEDULE
TASK JAN. FEB. MAR. APR. MAY JUNE
1.0 Conformance Review Process 14 staff weeks
2.0 Notice and Hearing Process 3.5 staff weeks
3.0 Oil Perhft'Review Process 3.5 staff weeks
APPROVED AS TO FORM:
City Attorn �
REVIEWED AND APPROVED: INITIATED AND APPROVED:
City Admini trato erector of Development Services
i
2.
Res. No. 5207
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, ALICIA M. WENTWORTH, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of more than a majority of all the members of said City Council
at a regular meeting thereof held on the 20th day
of December 19 82 by the following vote:
AYES: Councilmen:
Thomas, MacAllister, Mandic, Finley, Bailey, Kelly
NOES: Councilmen:
None
ABSENT: Councilmen:
None
City Clerk and ex-officio Clerk
of the City Council of the City
of Huntington Beach, California