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HomeMy WebLinkAboutCity Council - 5387 RESOLUTION NO. 5387 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH APPROVING SALARIES AND BENEFITS FOR APPOINTED DEPARTMENT HEADS WHEREAS, appointed department heads of the City of Huntington Beach have elected not to be associated with or represented by an employee association; and Appointed department heads are those incumbents in the classi- fications of Police Chief, Fire Chief, Public Works Director, Director of Development Services, Director of Community Services, and Chief of Administrative Services ; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Huntington Beach hereby approves salaries and benefits for appointed department heads as follows : SECTION 1 . The salary ranges for appointed department heads shall be set as reflected in the fiscal year 1984-85 annual budget . SECTION 2. Benefits for such appointed department heads shall be identical to the benefits for non-associated employees, as reflected in Exhibit "A" hereto . SECTION 3. The above salaries and benefits for appointed department heads shall remain in effect until changed by resolu- tion pursuant to the procedure specified in Section 11 of Resolution No. 3335 as amended by Resolution No . 5386 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th� day of June , 1984. ATTEST: APPROVED AS TO FORM: City Clerk City Attorney REVIE APPROV INI4AdmlTtrrative ED: City Administrator Chie Ser c s i EXHIBIT A NON-ASSOCIATED EMPLOYEES BENEFIT PROVISIONS SECTION I PUBLIC EMPLOYEES' RETIREMENT SYSTEM A. Non Associated employees shall be entitled to retirement benefits appropriate to his/her class as defined in the contract between the Board of Administration, Public Employees' Retirement System and the City Council of the City of Huntington Beach. B. In the event a Non Associated employee member elects Option #2 (Section 21333) or Option #3 (Section 21334) of the Public Employees' Retirement law, the CITY shall a the difference between such elected option and the unmodified allowance which pay p the member would have received for his or her life alone. This payment shall be made only to the member (non-associated employee), shall be payable by the CITY during the life of the member, and upon that member's death, the CITY'S obligation shall cease. C. Non Associated employees shall be reimbursed once every two weeks in an amount equal to 7% of the employee's base salary as a pickup of the employee's contribution or portion of such contribution to the Public Employees' Retirement System. The above PERS pickup is not base salary but is done pursuant to section 414(h)(2) of the Internal Revenue Code. SECTION II INSURANCE A. The CITY shall continue to provide group medical benefits to all non associated employees with coverage and other benefits comparable to the group medical plan currently in effect. B. The CITY will assume payment for dependent heal th insurance effective the first of the month following the month during which the non associated employee completes three (3) years of full time continuous service with the CITY. If the premium for the optional Health Maintenance Organization (HMO) Plan is more than the premium for the non-HMO plan, the additonal premium will be paid by the employee. For purposes of determining continuous service, there shall be no accrual of hours for the period of time an employee is on a non-pay status for a complete pay period. C. Each non associated employee under age sixty-five (65) shall be provided with $40,000 life insurance and $40,000 accidental death and dismemberment insurance paid for by the CITY. Each employee shall have the option, at his or her own expense, to purchase an additional amount of life insurance in the amount of either $10,000 or $20,000, and accidental death and dismemberment insurance in the amount of $10,000, $20,000, $50,000 or $100,000. D. The CITY shall continue to provide non associated employees with a dental insurance plan comparable to that in effect on July 1, 1983. Said plan to cover the employee and his or her dependents with total cost of plan to be paid by the CITY. E. When a non associated employee is off work without pay for reason of medical disability, the CITY shall maintain the employee's insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24) months. F. Upon retirement, whether service or disability connected, each non-associated employee shall be entitled to cause himself or herself, spouse and dependents to participate fully in the city's group health insurance program at the equivalent of the city's group premium rate. Such participation shall be at employee's expense and upon terms, conditions and restrictions currently in effect. G. Income Protection Plan This program provides, for each incident of illness or injury, a waiting period of sixty (60) calendar days, during which the non associated employee may use accumulated sick leave, vacation pay, or the employee may elect to be in a non-pay status. Subsequent to the sixty (60) day waiting period, the employee will be covered by an insurance plan paid for by the CITY, providing 66-2/3 percent of the first $6,000 of the employee's basic monthly earnings up to a maximum monthly benefit of $4,000. The maximum benefit period for disability due to illness shall be two years if under age 63 and if over age 63, until age 65 or 12 months, whichever is longer. The maximum benefit period for disability due to injury shall be to age 65 or 12 months whichever is longer. Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Worker's Compensation, Social Security and other non-private program benefits to which the employee may be entitled. Disability is defined as: "the inability to perform all of the duties of regular occupation during two years and -2- thereafter the inability to engage in any employment or occupation for which he is fitted by reason of education, training or experience." Rehabilitation benefits are provided in the event the individual, due to disability, must engage in other occupation. Survivor's benefits continues plan payment for three months beyond death. A copy of the plan is on file in the Administrative Services Department. SECTION III SICK LEAVE PAY A. Non Associated employees who were on the payroll on November 20, 1978 shall be entitled to the following sick leave payoff plan: At involuntary termination by reason of disability, or by death, or by retirement, employees shall be compensated at their then current rate of pay for seventy-five percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of 720 hours of unused, accumulated sick leave, except as provided in paragraph D below. Upon termination for any other reason, employees shall be compensated at their then current rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to a maximum 720 hours of such accumulated sick leave. B. Non Associated employees hired after November 20, 1978 shall be entitled to the following sick leave payoff plan: Upon termination, all employees shall be paid, at their then current salary rate, for twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and for thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours, but not to exceed 720 hours, except as provided in paragraph D below. C. Except as provided in paragraph D below, no non associated employee shall be paid at termination for more than 720 hours of unused, accumulated sick leave. However, employees may utilize accumulated sick leave on the basis of "last in, first out," meaning that sick leave accumulated in excess of the maximum for payoff may be utilized first for sick leave, as defined in Personnel Rule 18-8. D. Non Associatee employees who had unused, accumulated sick leave in excess of 720 hours as of July 5, 1980, shall be compensated for such excess sick leave remaining on termination under the formulas described in paragraphs A and B above. In no event shall any employee be compensated upon termination for any accumulated sick leave in excess of the "cap" established by this paragraph (i.e., 720 hours plus the the amount over 720 hours existing on July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of such "cap" on a "last in, first out" basis. To the -3- extent that any such "capped" amount of excess sick leave over 720 hours is utilized, the maximum compensable amount shall be correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980, employee has accumulated another 48 hours. Employee is then sick for 120 hours. Employee's maximum sick leave "cap" for compensation at termination is now reduced by 72 hours to 928 hours.) SECTION IV VACATIONS AND HOLIDAYS A. Vacation leave for non associated employees shall be accrued as follows: Years of Service Vacation Allowance First through Fourth Year 112 hours Fifth through Ninth Year 136 hours Tenth through Fourteenth Year 160 hours Fifteenth Year and Thereafter 192 hours B. All accrued vacation may be taken after six (6) months' service. C. Vacation (and sick leave) accrued time are to be computed from hiring date anniversary. D. Upon two (2) weeks' written notification to the Chief of Administrative Services, an employee shall be entitled to receive his earned vacation pay, less deductions, in advance, prior to his regularly scheduled annual vacation. Such advancements are limited to one during each employee's anniversary year. E. Once during each fiscal year, each employee shall have the option to convert into a cash payment or deferred compensation up to a total of eighty (80) hours of earned vacation benefits. The employee shall give two (2) week's advance notice of his/her desire to exercise such option. F. The maximum vacation accumulation shall be 400 hours. G. The following are paid holidays: 1. New Year's Day 2. Washington's Birthday (third Monday in February) 3. Memorial Day (last Monday in May) 4. Independence Day (July 4) 5. Labor Day (first Monday in September) 6. Veteran's Day (November 11) 7. Thanksgiving Day (fourth Thursday in November) 8. The Friday after Thanksgiving 9. Christmas Day (December 25) -4- Holidays which fall on Sunday shall be observed the following Monday and those falling on Saturday shall be observed the preceding Friday. SECTION V VEHICLE POLICY 1. Appointed Department Heads shall have the option of an assigned city vehicle or an automobile allowance of $250 per month plus reimbursement for out-of-town travel at the approved mileage rate. 2. Non Associated employees who were Division Heads assigned a city vehicle as of July 2, 1983 shall have the option of an assigned city vehicle or an automobile allowance of $200 per month plus reimbursement for out-of-town travel at the approved mileage rate. 3. Non Associated employees who are regularly required to travel to perform official city business but do not have an assigned vehicle or automobile allowance shall be provided with a safe vehicle for such business. SECTION VI BEREAVEMENT LEAVE AND FAMILY ILLNESS LEAVE Non-Associated employees shall be entitled to bereavement leave not to exceed three (3) working days per calendar year in case of death in the immediate family. "Immediate family" is defined as father, stepfather, mother, stepmother, sisters, brothers, stepsisters, stepbrothers, mother-in-law, father-in-law, spouse, children or stepchildren. Sick leave may be used for an absence due to illness of the employee's spouse or child when the employee's presence is required at home, provided that such absences shall be limited to five (5) days per calendar year. SECTION VII EDUCATION COSTS Education costs shall be paid to non associated employees on the basis of full refund for tuition, fees, books and supplies if required by CITY, or if related to job, upon approval by the department head for non-department head personnel, and approval of City Administrator for Department Heads. If related to job, such costs shall be approved. Refund shall be made when the employee presents proof to the Chief of Administrative Services that he or she has paid such costs and received a passing grade. SECTION VIII TIME OFF Non-Associated employees shall not be eligible for overtime compensation. However, time off for such employees may be granted by their respective department heads, or in the case of a department head, by the City Administrator. -5- SECTION XV PHYSICAL EXAMINATIONS Non-Associated employees shall be provided once every two years with a city paid physical examination comparable to the current class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. Department Heads shall be required to take the scheduled physical examination. i 05420 -6- Res. No. 5387 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) as: CITY OF HUNT INGTON BEACH ) I, ALICIA M. WENTWORTH, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council at a regular meeting thereof held on the 4th day of June , 19 84 _, by the following vote: AYES: Councilmen: MacAllister, Thomas, Kelly, Finley, Bailey, Mandic NOES: Councilmen: None I ABSENT: Councilmen: Pattinson City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California