Loading...
HomeMy WebLinkAboutCity Council - 5668 RESOLUTION NO. 5668 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH MODIFYING BENEFITS FOR FISCAL YEAR 1986-87 NON-ASSOCIATED EMPLOYEES. WHEREAS, the City Council desires to establish benefit changes for non-associated employees for fiscal year 1985-86. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach as follows: SECTION 1. Benefits for non-associated employees shall be as reflected in Exhibit "A", effective upon adoption of this resolution. SECTION 2. Any provision in conflict with the foregoing, whether by minute action or resolution of the City Council heretofore approved, is hereby repealed. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 2ndday of June 1986. &I Va. L — Robert P. Mandic, Jrj Mayor Attest: Approved as to Form: Alicia Wentworth Gail tton City Clerk City Attorney Initiated and Approved: Reviewed and Approved: � s Charles W. Thompson Rober r1anz City Administrator Chief of Ad nistrative Servi es 0458X EXHIBIT A NON-ASSOCIATED EMPLOYEES BENEFIT PROVISIONS SECTION I PUBLIC EMPLOYEES' RETIREMENT SYSTEM A. Non Associated employees shall be entitled to retirement benefits appropriate to his/her class as defined in the contract between the Board of Administration, Public Employees' Retirement System and the City Council of the City of Huntington Beach. B. In the event a Non Associated employee member elects Option #2 (Section 21333) or Option #3 (Section 21334) of the Public Employees' Retirement law, the CITY shall pay the difference between such elected option and the unmodified allowance which the member would have received for his or her life alone. This payment shall be made only to the member (non-associated employee), shall be payable by the CITY during the life of the member, and upon that member's death, the CITY'S obligation shall cease. C. Non Associated employees shall be reimbursed once every two weeks in an amount equal to 7% of the employee's base salary as a pickup of the employee's contribution or portion of such contribution to the Public Employees' Retirement System. The above PERS pickup is not base salary but is done pursuant to section 414(h)(2) of the Internal Revenue Code. D. Each employee, eligible for service retirement, may have his/her PERS pickup reported as compensation for all or any part of the twelve month period prior to his/her service retirement date upon written request to the Finance Director. Such modified reporting shall be limited to a maximum period of twelve months preceding retirement. (Government Code Section 20022). E. Upon written request to the Finance Director, any elected or appointed department head, eligible for retirement, may have his or her optional vehicle allowance reported as compensation for all or any part of the twelve-month period prior to his or her retirement date. Such modified reporting shall not be retroactive and shall not exceed the twelve-month period set out herein. SECTION II INSURANCE A. The CITY shall continue to provide group medical benefits to all non associated employees with coverage and other benefits comparable to the group medical plan currently in effect. B. The group medical insurance plan shall be 100% of the usual customary and reasonable changes for out patient pre-admission testing and out patient surgery. C. The CITY will assume payment for dependent health insurance effective the first of the month following the month during which the non associated employee completes six (6) months of full time continuous service with the CITY. If the premium for the optional Health Maintenance Organization (HMO) Plan is more than the premium for the non-HMO plan, the additonal premium will be paid by the employee. For purposes of determining continuous service, there shall be no accrual of hours for the period of time an employee is on a non-pay status for a complete pay period. D. The City's obligation to pay for health insurance premiums shall be as follows: 1. Limited to Four Hundred Dollars ($400) per month for full family coverage for eligible employees, or 2. Those employees electing to be covered by the H.M.O. option shall continue to have the total monthly premium paid by the City. E. Miscellaneous Provisions: 1. A hospital preadmission notification to the claims administrator will be required prior to hospital admittance for non-emergencies. If the required notification is not given by the employee, the benefit entitlement will be subject to a $100 deductible against the charges for hospital costs. 2. The Medical Insurance Plan shall exclude coverage of pre-existing medical conditions of new employees and dependents, except under the following conditions: a. The employee or dependent is free from treatment for the pre-existing condition for three consecutive months after the effective date of coverage under the plan. b. A pre-existing condition of the employee is covered after an employee completes six months of continuous employment. C. A pre-existing condition of any dependent who has been enrolled in the plan is covered after the employee completes twelve months of continuous service. 3. The Medical Insurance Plan deductible shall be One Hundred and Twenty-Five Dollars ($125) per person per year; and the maximum deductible per family shall be Three Hundred and Seventy-Five Dollars ($375) per family per year during any period of benefit entitlement as described in the City's Employee Health Plan. 4. Eligibility for dependent coverage shall be restricted to: a. Spouses of employees, b. Their unmarried children to age 19, C. Unmarried children from age 19 to 23 if dependent on their parents for at least half their support and living at home or enrolled as a full time student; and d. Totally disabled children of any age who were enrolled in this plan prior to age 23. -2- 0458X F. Each non associated employee under age sixty-five (65) shall be provided with $40,000 life insurance and $40,000 accidental death and dismemberment insurance paid for by the CITY. Each employee shall have the option, at his or her own expense, to purchase an additional amount of life insurance in the amount of either $10,000 or $20,000, and accidental death and dismemberment insurance in the amount of $10,000, $20,000, $50,000 or $100,000. G. The CITY shall provide a dental insurance plan comparable to Private Medical Care, Inc. Plan, CXP 201. Said plan to cover the employee and his or her dependents with total cost of plan to be paid by the CITY. H. When a non associated employee is off work without pay for reason of medical disability, the CITY shall maintain the employee's insurance premiums during the period the employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24) months. I. Upon retirement, whether service or disability connected, each non-associated employee shall be entitled to cause himself or herself, spouse and dependents to participate fully in the city's group health insurance program at the equivalent of the city's group premium rate. Such participation shall be at employee's expense and upon terms, conditions and restrictions currently in effect. J. Income Protection Plan This program provides, for each incident of illness or injury, a waiting period of sixty (60) calendar days, during which the non associated employee may use accumulated sick leave, vacation pay, or the employee may elect to be in a non-pay status. Subsequent to the sixty (60) day waiting period, the employee will be covered by an insurance plan paid for by the CITY, providing 66-2/3 percent of the first $6,000 of the employee's basic monthly earnings up to a maximum monthly benefit of $4,000. The maximum benefit period for disability due to illness shall be two years if under age 65, reduced to 12 months to age 69. The maximum benefit period for disability due to injury shall be to age 65 or 12 months whichever is longer. Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave, Worker's Compensation, Social Security and other non-private program benefits to which the employee may be entitled. Disability is defined as: "The inability to perform all of the duties of regular occupation during two years and thereafter the inability to engage in any employment or occupation for which he is fitted by reason of education, training or experience." Rehabilitation benefits are provided in the event the individual, due to disability, must engage in other occupation. Survivor's benefits continues plan payment for three months beyond death. A copy of the plan is on file in the Administrative Services Department. -3- 0458X SECTION III SICK LEAVE PAY A. Non Associated employees who were on the payroll on November 20, 1978 shall be entitled to the following sick leave payoff plan: At involuntary termination by reason of disability, or by death, or by retirement, employees shall be compensated at their then current rate of pay for seventy-five percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a maximum of 720 hours of unused, accumulated sick leave, except as provided in paragraph D below. Upon termination for any other reason, employees shall be compensated at their then current rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to a maximum 720 hours of such accumulated sick leave. B. Non Associated employees hired after November 20, 1978 shall be entitled to the following sick leave payoff plan: Upon termination, all employees shall be paid, at their then current salary rate, for twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and for thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours, but not to exceed 720 hours, except as provided in paragraph D below. C. Except as provided in paragraph D below, no non associated employee shall be paid at termination for more than 720 hours of unused, accumulated sick leave. However, employees may utilize accumulated sick leave on the basis of "last in, first out," meaning that sick leave accumulated in excess of the maximum for payoff may be utilized first for sick leave, as defined in Personnel Rule 18-8. D. Non Associatee employees who had unused, accumulated sick leave in excess of 720 hours as of July 5, 1980, shall be compensated for such excess sick leave remaining on termination under the formulas described in paragraphs A and B above. In no event shall any employee be compensated upon termination for any accumulated sick leave in excess of the "cap" established by this paragraph (i.e., 720 hours plus the the amount over 720 hours existing on July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of such "cap" on a "last in, first out" basis. To the extent that any such "capped" amount of excess sick leave over 720 hours is utilized, the maximum compensable amount shall be correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months after July 5, 1980, employee has accumulated another 48 hours. Employee is then sick for 120 hours. Employee's maximum sick leave "cap" for compensation at termination is now reduced by 72 hours to 928 hours.) -4- 0458X SECTION IV VACATIONS AND HOLIDAYS A. Vacation leave for non associated employees shall be accrued as follows: Years of Service Vacation Allowance First through Fourth Year 112 hours Fifth through Ninth Year 136 hours Tenth through Fourteenth Year 160 hours Fifteenth Year and Thereafter 192 hours B. All accrued vacation may be taken after six (6) months' service. C. Vacation (and sick leave) accrued time are to be computed from hiring date anniversary. D. Upon one (1) week written notification to the Chief of Administrative Services, an employee shall be entitled to receive his earned vacation pay, less deductions, in advance, prior to his regularly scheduled annual vacation. Such advancements are limited to one during each employee's anniversary year. E. Once during each fiscal year, each employee shall have the option to convert into a cash payment or deferred compensation up to a total of eighty (80) hours of earned vacation benefits. Such pay may be reported to PERS as salary. The employee shall give two (2) week's advance notice of his/her desire to exercise such option. F. The maximum vacation accumulation shall be 400 hours. G. The following are paid holidays: 1. New Year's Day 2. Martin Luther King Day (third Monday in January) 3. Washington's Birthday (third Monday in February) 4. Memorial Day (last Monday in May) 5. Independence Day (July 4) 6. Labor Day (first Monday in September) 7. Veteran's Day (November 11) 8. Thanksgiving Day (fourth Thursday in November) 9. The Friday after Thanksgiving 10. Christmas Day (December 25) 11. Any day declared by the President of the United States to be a national holiday or by the Governor of the State of California to be a state holiday and adopted as an employee holiday by the City Council of the City of Huntington Beach. Holidays which fall on Sunday shall be observed the following Monday and those falling on Saturday shall be observed the preceding Friday. -5- 0458X SECTION V VEHICLE POLICY 1. Appointed Department Heads and the City Clerk, City Treasurer and City Attorney shall have the option of an assigned city vehicle or an automobile allowance of $300 per month plus reimbursement for out-of-town travel at the approved mileage rate. 2. Non Associated employees who were Division Heads assigned a city vehicle as of July 2, 1983 shall have the option of an assigned city vehicle or an automobile allowance of $225 per month plus reimbursement for out-of-town travel at the approved mileage rate. 3. Non Associated employees who are regularly required to travel to perform official city business but do not have an assigned vehicle or automobile allowance shall be provided with a safe vehicle for such business. SECTION VI BEREAVEMENT LEAVE AND FAMILY ILLNESS LEAVE Non-Associated employees shall be entitled to bereavement leave not to exceed three (3) working days per calendar year in case of death in the immediate family. "Immediate family" is defined as father, stepfather, mother, stepmother, sisters, brothers, stepsisters, stepbrothers, mother-in-law, father-in-law, spouse, children or stepchildren. Sick leave may be used for an absence due to illness of the employee's spouse or child when the employee's presence is required at home, provided that such absences shall be limited to five (5) days per calendar year. SECTION VII EDUCATION COSTS Education costs shall be paid to non associated employees on the basis of full refund for tuition, fees, books and supplies if required by CITY, or if related to job, upon approval by the department head for non-department head personnel, and approval of City Administrator for Department Heads. If related to job, such costs shall be approved. Refund shall be made when the employee presents proof to the Chief of Administrative Services that he or she has paid such costs and received a passing grade. SECTION VIII TIME OFF Non-Associated employees shall not be eligible for overtime compensation. However, time off for such employees may be granted by their respective department heads, or in the case of an appointed department head, by the City Administrator. SECTION XV PHYSICAL EXAMINATIONS Non-Associated employees shall be provided once every two years with a city paid physical examination comparable to the current class physical examination or reimbursed the amount authorized for said physical examination. No more than one-half of the -6- 0458X eligible employees shall receive examinations in any one fiscal year. Department Heads shall be required to take the scheduled physical examination. Said exam shall be comprehensive in nature and shall include: A. A complete medical history, physical exam and review of results by a physician. B. Health testing including vision, hearing, breathing, chest x-ray and stress EKG. C. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool test for blood. No more than one-half of the eligible employees shall receive examinations in any one fiscal year. SECTION XVI PERSONNEL RULES City Personnel Rule 8-3 shall be modified for the purpose of computing layoff rights to the last period of continuous service. Approved: Approved: Charles W. Thompson Robert J. Franz City Administrator Chief of Administrative Sery es Approved as to Form: r' Gai Hu on City,At rney -7- 0458X Res. No. 5668 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ALICIA M. WENTWORTH, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council at a regular meeting thereof held on the 2nd day of June 1986 by the following vote: AYES: Councilmen: Kelly, MacAllister, Finley, Mandic, Bailey, Green NOES: Councilmen: None ABSENT: Councilmen: . Thomas City Clerk and ex-offidio Clerk of the City Council of the City of Huntington Beach, California