HomeMy WebLinkAboutCity Council - 6283 RESOLUTION NO. 6283
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH APPROVING AND IMPLEMENTING A
MEMORANDUM OF UNDERSTANDING WITH THE HUNTINGTON
BEACH MANAGEMENT EMPLOYEES' ORGANIZATION FOR
19 91 1993
The City Council of the City of Huntington Beach does hereby resolve as
follows:
The Memorandum of Understanding between the City of Huntington Beach and
the Huntington Beach Management Employees' Organization
effective Jan. 1 , 1991 , a copy of which is attached hereto and by
reference made a part hereof, is hereby adopted and ordered implemented in
accordance with the terms and conditions thereof, and the City Administrator
is authorized to execute such Agreement.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at
a regular meeting thereof held on the 20th day of May 1991 .
Mayor
ATTEST: APPROVED AS TO FORM:
1�� 44��e - A
I
City Cerk 41 City Attorney 5-�—et �
APPROVED AS TO CONTENT: INITIA , D AN)JA RO D;
_ r
City Admi istr ail or Deputy Cit A dm inis ator
WPADSERP:55
HUNTINGTON BEACH MANAGEMENT EMPLOYEES' ORGANIZATION
MEMORANDUM OF UNDERSTANDING
TABLE OF CONTENTS
Page
Preamble i
ARTICLE I TERM OF MOU 1
ARTICLE II REPRESENTATIONAL UNIT/CLASSIFICATIONS 1
ARTICLE III (ARTICLE NUMBER RESERVED)
ARTICLE IV EXISTING CONDITIONS OF EMPLOYMENT 2
ARTICLE V SEVERABILITY 2
ARTICLE VI SALARY SCHEDULE 3
ARTICLE VII SPECIAL PAY
A. Education Tuition Reimbursement 3
B. Certification/Skill Pay
1 . Plan Checker/Building Senior 3
ARTICLE VIII UNIFORMS 4
ARTICLE IX HOURS OF WORK/OVERTIME
A. Overtime 4
B. Overtime/Time Off — Division/Battalion Chiefs 4
ARTICLE X HEALTH AND OTHER INSURANCE BENEFITS
A. Health 4
1 . Medical 4
2. Dental 6
3. Optical 6
4. Eligibility Criteria and Cost 6
B. Life and Accidental Death and Dismemberment 7
C. Long Term Disability Insurance 7
D. Miscellaneous 8
ARTICLE XI RETIREMENT BENEFITS 8
A. Benefits 8
1 . Self Funded Supplemental Retirement Benefit 8
2. Medical Insurance for Retirees 9
B. PERS Reimbursement and Reporting 10
1 . Employee's Contribution 10
2. Rollover 10
a. PERS Pickup 10
b. Vacation Accrual 10
c. Vehicle Allowance 10
WPADSERP:55
6283
HUNTINGTON BEACH MANAGEMENT EMPLOYEES' ORGANIZATION
MEMORANDUM OF UNDERSTANDING
TABLE OF CONTENTS
Page
ARTICLE XII LEAVE BENEFITS 11
A. Vacation 11
1 . Annual Vacation 11
2. Vacation Allowance 11
3. Eligibility and Permission 11
4. Vacation, When Taken 11
5. Receipt of Vacation Pay 11
6. Conversion to Cash 11
B. Holidays 12
C. Sick Leave 12
D. Bereavement Leave 14
ARTICLE XIII CITY RULES 14
A. Personnel Rules 14
B. Implementation of Revised Rules 14
1 . Rule 5-14, Promotional Examinations 14
2. Rule 8-3, Layoff 15
3. Rule 8-11 , Re-employment 15
4. Rule 18-19, Maternity Leave 15
5. Rule 18-20, Leave of Absence Without Pay 16
6. Rule 19-5, Step 4 Grievance, Administrator 16
7. Rule 19-5, Step 5(b) - Hearing 16
8. Rule 21-7, Hearing Officers 17
9. Rule 21-13, Time Extension/Grievances 17
10. Grievances 17
a) Representation 17
b) Procedure 17
c) Arbitrator 17
ARTICLE XIV MISCELLANEOUS 18
A. Physical Examination 18
B. Vehicle Policy 18
ARTICLE XV CITY COUNCIL APPROVAL 19
WPADSERP:55
6283
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF HUNTINGTON BEACH
AND THE
HUNTINGTON BEACH MANAGEMENT EMPLOYEES' ORGANIZATION
1991 — 1993
This Memorandum of Understanding is entered into by and between the CITY OF
HUNTINGTON BEACH, a Municipal Corporation of the State of California, herein
called "CITY", and the HUNTINGTON BEACH MANAGEMENT EMPLOYEES' ORGANIZATION, a
California Association, herein called "ASSOCIATION."
PREAMBLE
WHEREAS, pursuant to California law, the CITY, acting by and through its
designated representatives, duly appointed by the governing body of said city,
and the representatives of the ASSOCIATION, a duly recognized employee
ASSOCIATION have met and conferred in good faith and have fully communicated
and exchanged information concerning wages, hours, and other terms and
conditions of employment for the period January 1 , 1991 through
December 31 , 1993.
WHEREAS, except as otherwise expressly provided herein, all terms and
conditions of this Agreement shall apply to all employees represented by the
ASSOCIATION, and
WHEREAS, the representatives of the CITY and the ASSOCIATION desire to
reduce their agreements to writing,
NOW THEREFORE, this Memorandum of Understanding is made, to become
effective January 1 , 1991 , and it is agreed as follows.
i
WPADSERP:55
6283
ARTICLE I - TERM OF MOU
This Agreement shall be in effect for a period of three years commencing
January 1 . 1991 , and ending at midnight, December al . 1993.
ARTICLE II - REPRESENTATIONAL UNIT/CLASSIFICATIONS
A. It is recognized that ASSOCIATION is the employee ASSOCIATION which has
the right to meet and confer in good faith with the CITY on the behalf
of employees whose classifications are listed in Exhibit A, attached
hereto and incorporated by reference herein.
B. The City and the ASSOCIATION agree to implement for the term of this
agreement the following change to the Employee/Employer Relations
Resolution and accordingly revise Section 7 of said resolution as
described herein:
7-3. Personnel Director Motion for Unit Modification - The Personnel
Director may propose, during the same period for filing a petition for
decertification, that an established unit be modified in accordance with
the following procedure:
1 . The Personnel Director shall give written notice of the proposed
modification(s) , to any affected employee organization and any
affected employees.
2. The Personnel Commission shall hold a meeting concerning the proposed
modification(s) at which time all affected employee organizations and
employees shall be heard;
3. Thereafter, the Personnel Commission shall determine the composition
of the appropriate unit or units and shall give written notice of
such determination to the affected employee organizations and any
affected employees.
The City Administrator, employee organization or employee aggrieved
by an appropriate unit determination of the Personnel Commission may,
-1-
WPADSERP:55
6283
within ten (10) days of notice thereof, request a review of such
determination by the City Council . Within thirty (30) days of
receipt of a request to review a unit determination of the Personnel
Commission the City Council shall review the matter. The City
Council 's decision shall be final .
4. Except as provided otherwise in this MOU, the salary, benefit and
working conditions specified by this MOU shall be provided to
employees in classifications listed in Exhibit A and have completed
or are in the process of completing a probationary period in a
permanent position in the competitive service in which the employee
regularly works twenty hours or more per week.
ARTICLE III — ARTICLE NUMBER RESERVED
ARTICLE IV — EXISTING CONDITIONS OF EMPLOYMENT
Except as otherwise expressly provided herein, the adoption of this Memorandum
of Understanding shall not change existing benefits and terms and conditions
of employment which have been established in prior Memoranda of Understanding,
and/or provided for in the Personnel and Departmental Rules of the City of
Huntington Beach.
ARTICLE V — SEVERABILITY
If any section, subsection, sentence, clause, phrase or portion of this MOU or
any additions or amendments thereof, or the application thereof to any person,
is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the
validity of the remaining portions of this resolution or its application to
other persons. The City Council hereby declares that it would have adopted
this MOU and each section, subsection, sentence, clause, phrase or portion,
and any additions or amendments thereof, irrespective of the fact that any one
or more sections, subsections, sentences, clauses, phrases or portions, or the
application thereof to any person, be declared invalid or unconstitutional .
-2-
WPADSERP:55
6283
ARTICLE VI - SALARY SCHEDULE - Employees shall be compensated at monthly
salary rates by classification title and salary range during the term of this
Agreement as set out in Exhibit A, attached hereto and incorporated herein.
Article VII - SPECIAL PAY
A. Education Tuition Reimbursement
1 . Education costs shall be paid to employees on the basis of full
refund for tuition, fees, books and supplies; provided, however, that
maximum reimbursement shall be at the rates currently in effect in
the University of California system or the California State Fire
Academy.
2. Upon approval of the Department Head and the Deputy City
Administrator Administrative Services, employees may be compensated
for actual cost of tuition, books, fees, at accredited educational
institutions that charge higher rates than the University of
California, if it can be demonstrated by the employee that said
educational institution presents the only accredited course or
program within a reasonable commuting distance of the employee.
3. Tuition reimbursement shall be limited to job related courses or
approved degree objectives and require prior approval by the
Department Head and the Personnel Director.
4. Refunds shall be made when the employee presents proof to the Deputy
City Administrator/Administrative Services that he/she has paid such
costs and successfully completed the course.
B. Certification/Skill Pay
1 . Plan Checker/Building Senior - To receive $250 per month upon
attainment of a Civil Engineer's or Architect's license by the State
of California and completion of the probationary period. (Qualifying
employees that possess a Civil Engineer's license may use the title
of Senior Engineer) .
-3-
WPADSERP:55
6283
ARTICLE VIII - UNIFORMS - CITY agrees to provide uniforms to employees on
active duty who are required to wear uniforms to the same extent as in the
past.
ARTICLE IX - HOURS OF WORK/OVERTIME
A. Overtime - Except for the provisions of paragraph B below, employees
represented herein shall not be eligible for overtime compensation.
However, time off for such employees may be granted by their respective
department heads.
B. Overtime/Time Off - Division/Battalion Chiefs- When a Division Chief or
Battalion Chief of the Fire Department is required to fill a full , or
partial , 24 hour work shift that is not part of the employee' s regular
work schedule. Partial work shift shall mean five (5) hours or more of
a work shift. In such an instance, the employee shall be compensated at
the Battalion Chief pay rate of straight time for each hour worked in
the form of pay or compensatory time off. Any regularly scheduled hours
worked and paid on such days of assignment shall be deducted from
straight time overtime hours paid pursuant to this provision.
ARTICLE X - HEALTH AND OTHER INSURANCE BENEFITS
A. Health
1 . Medical
a. The CITY shall continue to provide group medical benefits to all
employees with coverage and benefits comparable to the group
medical plans currently in effect.
b. The CITY's indemnity medical plan shall include the following
provisions:
1) Effective January 1 , 1992, the maximum out-of-pocket expenses
for covered expenses for employees under the Employee Health
Plan shall be $1 ,000 per person and $2,000 per family per year
after the deductible has been met.
-4-
WPADSERP:55
6283
2) Effective January 1 , 1992, the maximum out-of-pocket expenses
for covered expenses for retirees under the Retiree Medical
Health Plan (subsidized plan) shall be $1 ,500 per person and
$3,000 per family per year after the deductible has been met.
3) Effective January 1 , 1992, PCS Card co-payments shall be five
dollars ($5) per prescription for generic drugs and eight
dollars ($8) per prescription for non-generic drugs. The PCS
Card prescription dispensing limit shall be thirty-four (34)
days per prescription.
4) Effective January 1 , 1992, the Supplemental Accident benefit
! shall be eliminated from the Employee Health Plan.
5) Coverage for In-patient Hospitalization and Major Medical shall
be:
a) Preferred Provider Organizations (PPO's) -Effective
January 1 , 1992, when using Preferred Provider Organizations
(PPO's) the Employee Health Plan will pay 90% of the covered
expenses after the deductible is met for In-patient
Hospitalization and Major Medical and 100% of the covered
expenses after the employee has reached the maximum
out-of-pocket expense up to the Plan's aggregate maximum of
One Million dollars ($1 ,000,000).
b) Non-Preferred Provider Organizations (Non-PPO' s) - Effective
January 1 , 1992, when using Non-Preferred Provider
Organizations (Non-PPO's), the Employee Health Plan will pay
80% of the covered expenses after the deductible is met for
In-Patient Hospitalization and Major Medical and 100% of the
covered expenses after the employee has reached the maximum
out-of-pocket expense up to the Plan's aggregate maximum of
One Million dollars ($1 ,000,000).
6) Effective January 1 , 1992, the chiropractic benefit limit shall
be Two Thousand dollars ($2,000) per person per year.
-5-
WPADSERP:55
6283
7) Preventive Medical Care benefits as provided in the Plan
Document (Part IXF1 ) shall not be subject to annual deductibles
or co-payment provisions of this plan.
2. Dental - The CITY shall provide an indemnity, dental insurance plan
comparable to Delta Dental Plan (Group Policy #4729 - Exhibit B) and
a prepaid dental insurance plan comparable to the Delta Care Plan
(Group Policy #4002 - Exhibit B) . Effective January 1 , 1992, the
Delta Plan (#4729) shall include a twenty-five dollar ($25)
deductible per person, per year.
3. Optical - The CITY shall implement a Vision Care Plan effective
January 1 , 1989 for employees and their dependents at an approximate
composite cost of twelve dollars ($12) per month, per employee, to be
paid by the CITY. Effective January 1 , 1991 , Optical Plan benefits
will provide for one (1 ) pair of eyeglasses every twelve (12) months,
subject to the terms and conditions of the current policy.
4. Eligibility Criteria and Cost
a. City Paid Medical and Dental Insurance - Dependents - The CITY
will assume payment, subject to the limitations set forth in
Article X.4.b. for dependent health and dental insurance effective
the first of the month following the month during which the
employee completes one (1 ) year of full time continuous service
with the CITY. For purposes of determining continuous service,
there shall be no accrual of hours for the period of time an
employee is on a non-pay status for a complete pay period.
b. City's Contribution to Medical Insurance Premiums - The CITY'S
obligation to pay for medical insurance premiums shall be
increased from Four Hundred fifty-nine dollars ($459) to Four
Hundred seventy-five dollars ($475) per month, effective
March 31 , 1991 and to Five Hundred twenty five dollars ($525) per
month, effective January 1 , 1992. If the maximum premium for full
family coverage under the City's Employee Health Plan, FHP, or
Health Net exceeds $525 on January 1 , 1993 or any month thereafter
-6-
WPADSERP:55
6283
during the term of this MOU, the parties agree to reopen the meet
and confer process for the limited purpose of discussing the
CITY'S contribution towards premiums, plan coverage, and plan cost
containment measures.
c. The Medical Insurance Plan deductible shall be One Hundred Fifty
Dollars ($150) per person; and the maximum deductible per family
shall be Four Hundred fifty ($450) during any period of benefit
entitlement as described in the City's Employee Health Plan.
d. The elective surgeries listed in the Employee Health Plan Document
will require a second opinion from a list of authorized
physicians. The CITY shall provide such list of physicians
mutually agreeable to CITY and the ASSOCIATION. It is understood
that should an employee or covered dependent elect a listed
surgical procedure without a second opinion, such employee shall
receive no benefit. The listed surgical procedures shall be
considered elective unless the attending physician certifies that
the procedure was performed on an emergency basis without
reasonable time for a second opinion.
B. Life and Accidental Death and Dismemberment - Each employee under age
sixty-five (65) shall be provided with $45,000 accidental death and
dismemberment insurance paid for by the CITY. Each employee shall have
the option, at his or her own expense, to purchase an additional amount
of life insurance in the amount of $25,000, and accidental death and
dismemberment insurance in the amount of $25,000, $50,000, or $100,000.
Evidence of insurability is contingent upon total participation in
additional amounts.
C. Long Term Disability Insurance - This program provides, for each
incident of illness or injury, a waiting period of ninety (90) calendar
days, during which the employee may use accumulated sick leave, vacation
pay, or the employee may elect to be in a non-pay status. Subsequent to
the ninety (90) day waiting period, the employee will be covered by an
insurance plan paid for by the CITY, providing 66-2/3 percent of the
first $10,000 of the employee's basic monthly earnings.
-7-
WPADSERP:55
6283
The maximum benefit period for disability due to accident or sickness
shall be to age 65.
Days and months refer to calendar days and months. Benefits under the
plan are integrated with sick leave, Worker's Compensation, Social
Security and other non-private program benefits to which the employee
may be entitled. Disability is defined as: "The inability to perform
all of the duties of regular occupation during two years, and thereafter
the inability to engage in any employment or occupation for which he is
fitted by reason of education, training or experience." Rehabilitation
benefits are provided in the event the individual , due to disability,
must engage in another occupation. Survivor's benefits continues plan
payment for three months beyond death. A copy of the plan is on file in
the Administrative Services Department.
D. Miscellaneous
medical
1 . When an employee is off work without pay for reason of ed ca1
disability, the CITY shall maintain the CITY paid employee' s
insurance premiums during the period the employee is in a non-pay
status for the length of said leave, not to exceed twenty-four (24)
months.
2. The CITY and the ASSOCIATION agree to establish and participate in a
city-wide joint labor and management insurance benefits advisory
committee to discuss and study issues relating to insurance benefits
available for employees.
i
ARTICLE XI - RETIREMENT BENEFITS
A. Benefits
1 . Self Funded Supplemental Retirement Benefit - In the event a member
elects Option #2 (Section 21333) or Option#3 (Section 21334) of the
Public Employees' Retirement law, the CITY shall pay the difference
between such elected option and the unmodified allowance which the
i
-B-
WPADSERP:55
6283
member would have received for his or her life alone. This payment
shall be made only to the member, shall be payable by the CITY during
the life of the member, and upon that member' s death, the CITY's
obligation shall cease. The method of funding this benefit shall be
at the sole discretion of the CITY. This benefit is vested for
employees covered by this agreement. (Note: The options provide
that the allowance is payable to the member until his or her death,
and then either the entire allowance (Option #2) or one-half of the
allowance (Option #3) is paid to the beneficiary for life.)
2. Medical Insurance for Retirees:
a) Upon retirement, whether service or disability, each employee
shall have the following options in regards to medical insurance
under CITY sponsored plans:
1 . With no change in benefits, retirees can stay in any of the
plans offered by the CITY, at the retiree's own expense, for
the maximum time period required by Federal Law (COBRA) , or
2. Retirees retiring after approval of this MOU may participate in
the Retiree Medical Plan, attached hereto as Exhibit E, or
either of the HMO plans currently being offered to retirees,
based upon the eligibility requirements described in
Exhibit E. Any employee who retired between October 1 , 1987
and September 14, 1988 or on September 14, 1988 and is
reporting his/her PERS pickup as compensation pursuant to
Article XI.B.2, shall receive benefit payments under this plan
identical to benefit payments provided to employees retiring
after October 1 , 1989.
b) Employees electing to participate in the CITY's group health
insurance program after retirement may cause the premiums to be
paid by the CITY out of any available funds due and owing them
under the terms of this agreement for unused sick leave benefits
upon retirement.
-9-
WPADSERP:55
6283
B. Public Employees' Retirement System Reimbursement & Reporting
1 . Employee' s Contribution - Each employee covered by this Agreement
shall continue to be reimbursed once every two weeks in an amount
equal to 7% of the employee's base salary (9% for safety employees)
as a pickup of the employee's contribution, or portion of such
contribution, to the Public Employees' Retirement System. The above
PERS pickup is not base salary but is done pursuant to Section
414(h)(2) of the Internal Revenue Code.
2. Rollover
a) PERS Pickup - Each employee, eligible for service retirement, may
have his/her PERS pickup reported as compensation for all or any
part of the twelve (12) month period prior to his/her service
retirement date upon written request to the Director of Finance.
Such modified reporting shall be limited to a maximum period of
twenty-four (24) months. (Government Code Section 20022).
b) Vacation Accrual - Each employee, eligible for service retirement,
may have his/her vacation accrual reported as compensation for all
or any part of the twelve month period prior to his/her service
retirement date upon written request to the Director of Finance.
Such modified reporting shall be for a maximum of twenty-four (24)
months.
c) Vehicle Allowance - Each employee eligible for service retirement,
may have his/her optional vehicle allowance reported as
compensation for all or any part of the twelve (12) month period
prior to his/her service retirement date upon written request to
the Director of Finance. Such modified reporting shall be for a
maximum of twenty four (24) months.
-10-
WPADSERP:55
I
6283
ARTICLE XII - LEAVE BENEFITS
A. Vacation
1 . Annual Vacation - Vacation leave shall be accrued as follows:
Years of Service Vacation Allowance
First through Fourth Year 112 hours
Fifth through Ninth Year 136 hours
Tenth through Fourteenth Year 160 hours
Fifteenth Year and Thereafter 192 hours
2. Vacation Allowance - The maximum vacation accumulation shall be 400
hours.
3. Eligibility and Permission - Vacation (and sick leave) accrued time
are to be computed from hiring date anniversary.
4. Vacation - When Taken - All accrued vacation may be taken after six
(6) months' service.
5. Receipt of Vacation Pay - Upon one (1 ) week' s written notification to
the Chief of Administrative Services, an employee represented herein
shall be entitled to receive vacation pay, less deductions, in
advance, prior to his regularly scheduled annual vacation. Such
advancements are limited to one during each calendar year.
6. Conversion to Cash - Once during each fiscal year, each employee
shall have the option to convert into a cash payment or deferred
compensation up to a total of eighty (80) hours of earned vacation
benefits. The employee shall give two (2) weeks' advance notice of
his/her desire to exercise such option.
-11-
WPADSERP:55
6283
B. Holidays - The following are paid holidays:
1 . New Year's Day
2. Martin Luther King, Jr. , (third Monday in January)
3. Presidents Day (third Monday in February)
4. Memorial Day (last Monday in May)
5. Independence Day (July 4)
6. Labor Day (first Monday in September)
7. Veteran' s Day (November 11 )
8. Thanksgiving Day (fourth Thursday in November)
9. The Friday after Thanksgiving
10. Christmas Day (December 25)
11 . Any day declared by the President of the United States to be a
national holiday or by the Governor of the State of California to be
a state holiday and adopted as an employee holiday by the City
Council of Huntington Beach.
Holidays which fall on Sunday shall be observed the following Monday,
and those falling on Saturday shall be observed the preceding Friday.
C. Sick Leave
1 . Employees covered by this agreement and on the payroll on
November 20, 1978 shall be entitled to the following sick leave
payoff plan:
At involuntary termination by reason of disability, or by death, or
by retirement, employees shall be compensated at their then current
rate of pay for seventy-five percent (75%) of all unused sick leave
accumulated as of July 1 , 1972, plus fifty percent (50%) of unused
sick leave accumulated subsequent to July 1 , 1972, up to a maximum of
720 hours of unused, accumulated sick leave, except as provided in
paragraph 4 below.
Upon termination for any other reason, employees shall be compensated
at their then current rate of pay for fifty percent (50%) of all
unused accumulated sick leave, up to a maximum 720 hours of such
accumulated sick leave.
-12-
WPADSERP:55
I
6283
2. Employees hired after November 20, 1978 shall be entitled to the
following sick leave payoff plan:
Upon termination, all employees shall be paid, at their then current
salary rate, for twenty-five percent (25%) of unused, earned sick
leave to 480 hours accrued, and for thirty-five percent (35%) of all
unused, earned sick leave in excess of 480 hours, but not to exceed
720 hours, except as provided in paragraph 4 below.
3. Except as provided in paragraph 4 below, no employee shall be paid at
termination for more than 720 hours of unused, accumulated sick
leave. However, employees may utilize accumulated sick leave on the
basis of "last in, first out," meaning that sick leave accumulated in
excess of the maximum for payoff may be utilized first for sick
leave, as defined in Personnel Rule 18-8.
II
4. Employees who had unused, accumulated sick leave in excess of 720
hours as of July 5, 1980, shall be compensated for such excess sick
leave remaining on termination under the formulas described in
paragraphs 1 and 2 above. In no event shall any employee be
compensated upon termination for any accumulated sick leave in excess
of the "cap" established by this paragraph (i .e. , 720 hours plus the
amount over 720 hours existing on July 5, 1980) . Employees may
continue to utilize sick leave accrued after that date in excess of
such "cap" on a "last in, first out" basis.
5. To the extent that any "capped" amount of excess sick leave over 720
hours is utilized, the maximum compensable amount shall be
correspondingly reduced. (Example: Employee had 1 ,000 hours
accumulated. Six months after July 5, 1980, employee has
accumulated another 48 hours. Employee is then sick for 120 hours.
Employee's maximum sick leave "cap" for compensation at termination
is now reduced by 72 hours to 928 hours.)
-13-
WPADSERP:55
6283
6. Employees electing to participate in the City's group health
insurance program after retirement may cause the premiums to be paid
by the City out of any available funds due and owing them under the
terms of this agreement for unused sick leave benefits upon
retirement.
D. Bereavement Leave - Employees shall be entitled to bereavement leave not
to exceed three (3) working days per calendar year in case of death in
the immediate family. "Immediate family" is defined as father,
stepfather, mother, stepmother, sisters, brothers, stepsisters,
stepbrothers, mother-in-law, father-in-law, spouse, children or
stepchildren.
ARTICLE XIII - CITY RULES
A. Personnel Rules - The ASSOCIATION agrees to meet and confer during the
term of this agreement, when requested by the CITY, on modification
and/or revision of the CITY Personnel Rules and/or Departmental Rules.
B. The CITY and the ASSOCIATION agree to implement the following rules and
accordingly revise the Personnel Rules as described herein:
1 . Rule 5-14 - Promotional Examinations - Promotional examinationsmay
be conducted whenever, in the opinion of the Personnel Director,
after consultation with the department head, the need of the service
so requires; provided, however, a promotional examination may not be
given unless there are two (2) or more candidates eligible for each
position to be filled. Only employees who meet the requirements for
the vacant position may compete in promotional examinations.
Promotional examinations may include any of the selection techniques,
or any combination thereof, mentioned in Section 5-13. Additional
factors including, but not limited to, performance rating and length
of service may be considered. A promotional employment list shall be
established after the administration of a promotional examination.
-14-
WPADSERP:55
6283
2. Rule 8-3 - Layoff In Accordance with Length of Service.
Determination of Length of Service Professional Scientific and
Executive Classes - Layoff shall be made in accordance with the
relative length of the last period of continuous service of the
employees in the class of layoff, provided, however, that no
permanent employee shall be laid off until all temporary, acting and
probationary employees in the competitive service holding positions
in the same class in the same department are first laid off. Except
as otherwise provided in this part, in determining length of service,
scores, one point shall be allowed for each complete month of
full-time service in the class of layoff or demotion and in classes
that, at the time notice of layoff is given, have the same or a
higher maximum salary. One-half point shall be allowed for each
complete month of full-time service in all other classes.
3. Rule 8-11 - Re-employment - With the approval of the Personnel
Director, an employee who has resigned in good standing from the
competitive service may be re-employed to his former position, if
vacant, or to a vacant position in the same or a comparable class
within one (1) year from date of resignation in accordance with
Rule 5-12. If such re-employment commences within ninety (90) days
of the effective date of resignation, the employee shall not be
considered a new employee for vacation and seniority purposes.
4. Rule 18-19 - Maternity Leave - A permanent employee shall be entitled
to a leave of absence without pay due to inability to work due to
pregnancy. The employee will be entitled to use available sick leave
during this period. Said leave must be requested in writing from the
Department Head and must include written notification from the
employee' s attending physician must state the last date the employee
may work and estimated duration of leave. The employee must obtain
written authorization to return to work from the attending
physician. Said authorization must be filed with the Department Head
and the Personnel Director.
-15-
WPADSERP:55
6283
5. Rule 18-20 - Leave of Absence Without Pay - Sub-Section (c) Leave
of Absence Without Pay. Leave of absence without pay, for medical
disability reasons, shall be restricted to six (6) months.
6. Rule 19-5. Step 4 Grievance - City Administrator - If the grievance
I
is not settled under Step 3, the grievance may be presented to the
City Administrator in accordance with the following procedure:
Within five (5) days after the time the decision is rendered under
Step 3 above, a written statement of the grievance shall be filed
with the Personnel Director who shall act as hearing officer and
shall set the matter for hearing within fifteen (15) days thereafter
and shall cause notice to be served upon all interested parties.
The Personnel Director, or his representative, shall hear the matter
de novo and shall make recommended findings, conclusions and
decisions in the form of a written report and recommendation to the
City Administrator within five (5) days following such hearing. The
City Administrator may, in his discretion, receive additional
evidence or argument by setting the matter for hearing within ten
(10) days following his receipt of such report and causing notice of
such hearing to be served upon all interested parties.
Within five (5) days after receipt of report, or the hearing provided
for above, if such hearing is set by the City Administrator, the City
Administrator shall make written decision and cause such to be served
upon the employee or employee organization and the Personnel Director.
7. Rule 19-5. Step 5(b) - Hearing - As soon as practicable thereafter,
the Personnel Director shall set the matter for hearing before a
hearing officer either selected by mutual consent of the parties or
from a list provided by the Personnel Commission. The hearing
officer shall hear the case and shall make recommended findings,
conclusion and decision in the form of a written report and
recommendation to the Personnel Commission. If the Personnel
Commission agrees to hear the case in lieu of a hearing officer, its
decision shall be final .
-16-
WPADSERP:55
6283
8. Rule 21-7 - Hearing Officers - The hearing officer provided for in
Rules 19 and 20 shall be selected by mutual consent of the parties.
If the parties are unable to agree upon a hearing officer, the
Personnel Director shall select a hearing officer from a list
provided by the Personnel Commission. The Personnel Director shall
make the selection from the list on a rotation basis.
9. Rule 21-12 - Time. Extension of - Upon written consent of the
parties, the time limitation imposed upon procedures set forth in
these rules may be extended a reasonable time. The City and the
employee, or employee organization may, by mutual consent, extend the
time periods within which an act must occur in the processing of
grievances.
10. Rule 21-13. Time Extension/Grievances- The City and the employee, or
employee organization may, by mutual consent, extend the time periods
within which an act must occur in the processing of grievances.
11 . Grievances:
a) Representation. In an effort to encourage the resolution of
employee grievances at the level closest to their point of origin,
and to further encourage an equitable handling of employee
grievances, it is agreed that in any grievance proceeding the
aggrieved employee may appear in person and/or by his
representative or counsel .
b) Procedure. The City Administrator or his designee shall act as
hearing officer and shall conduct all hearings and proceedings in
non-disciplinary grievances pursuant to Step 4 of Rule 19 of the
Personnel Rules of the City of Huntington Beach.
c) Arbitrator. In lieu of the hearing noted in Personnel Rules 19
and 20, the CITY and the ORGANIZATION may by mutual agreement
submit a grievance to a neutral arbitrator whose decision shall be
final and binding on the parties.
-17-
WPADSERP:55
6283
ARTICLE XIV - MISCELLANEOUS
A. Physical Examination - Employees covered by this agreement shall be
provided once every two years with a city paid physical examination.
Said exam shall be comprehensive in nature and shall include:
1 . A complete medical history, physical exam, laboratory testing and
review of results by a physician. (See Exhibit G, Physical Exam
Description.)
2. A stress EKG will be provided for employees forty years of age or
older.
No more than one-half of the eligible employees shall receive
examinations in any one fiscal year.
B. Vehicle Policy
1 . The auto allowance for non-department heads shall be at least $350
per month.
2. The automobile allowance for non-department heads shall be $50 per
month less than the automobile allowance for department heads during
any month of this MOU.
3. The monthly automobile allowance for non-department heads shall not
be reduced during the term of this agreement.
4. Eligibility for automobile allowance shall be determined in
accordance with Exhibit F, Vehicle Use Policy.
-18-
WPADSERP:55
6283
ARTICLE XV - CITY COUNCIL APPROVAL
It is the understanding of the CITY and ORGANIZATION that this Memorandum of
Understanding is of no force or effect unless and until adopted by resolution
of the City Council of the City of Huntington Beach.
IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of
Understanding this 8th of May " , 19 91
CITY OF HUNTINGTON BEACH HUNTINGTON BEACH MANAGEMENT
A Municipal Corporation EMPLOYEES ORGANIZATION
REVIEWED AND APPROVED:
V
Michae eruaga Daryl Smith, resident
City Administrator Management Employees Organization
IN A1VD AVP,KUvFD
�r
R A ert r nz
Deputy City 4dministra r
r
f
--1 r
Bu rd Nichols Paul Crost
City Negotiator MEO Negotiator
APPROVED AS TO FORM:
Gail Hutton, City At torn eyG-q 1
.S
—19—
WPADSERP:55
6283
MEO
LIST OF MOU EXHIBITS
Exhibits Subject
A Salary Schedules
B Delta Dental - Dental Plan
C Delta Care/PMI - Dental Plan
D Physical Exam Description
E Retiree Medical Plan
F Vehicle Use/Assignment
G Physical Examination Description
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 23, 1990
Steps
Job Code Classification Range A B C D E
0226 Accountant Prin 465 3841 4053 4276 4512 4760
0259 Accounting Officer 500 4576 4857 5093 5373 5668
1208 Art/Cult Affair Mgr. 468 3900 .4115 4342 4581 4833
0234 Beach Services Manager 525 5184 5469 5769 6086 6420
1263 Bldg Official/Strc. Eng. 499 4553 4803 5067 5346 5640
0204 Building Official 520 5058 5335 5628 5938 6264
0210 City Engineer 548 5814 6133 6471 6826 7202
1260 Civic Engineer Prin. 493 4418 4661 4917 5188 5474
1209 Civil Engineer Assoc 478 4099 4325 4562 4813 5079
1255 Claims Supervisor 460 3747 3954 4170 4399 4642
1245 Contract Adminr 454 3638 3838 4049 4271 4507
1210 Criminalist Chief 508 4765 5027 5302 5593 5900
0265 Criminalist Supvr. 474 4018 4238 4472 4718 4978
1249 Dept Analyst Sr 445 3477 3668 3869 4082 4307
1235 Deputy Attorney I 462 3782 3990 4210 4443 4687
1233 Deputy Attorney II 500 4576 4857 5093 5373 5668
1230 Deputy Attorney III 527 5236 5524 5827 6148 6486
1250 Deputy City Treasurer Sr. 500 4576 4857 5093 5373 5668
0220 Director Hsg/Redev. 514 4905 5176 5460 5760 6077
0262 Director Real Estate 509 4787 5051 5328 5621 5930
0209 Director of Finance 530 5314 5607 5916 6242 6585
0213 Division Chief 530 5314 5607 5916 6242 6585
0245 Economic Dev Spec 451 3581 3779 3987 4207 4439
1264 Engineer Senior 471 3957 4176 4406 4649 4905
1262 Engineering Manager 493 4418 4661 4917 5188 5474
0231 Fire Battalion Chief 509 4787 5051 5328 5621 5930
2201 Fire Protect Anal 459 3728 3933 4150 4378 4619
2203 Firemed Coordinator 442 3425 3614 3813 4023 4245
0247 Info Systems Manager 509 4787 5051 5328 5621 5930
1215 Insp Combin Chief 456 3673 3876 4089 4314 4552
1212 Insp Electrical Chief 456 3673 3876 4089 4314 4552
1214 Insp Plb/Mech Chief 456 3673 3876 4089 4314 4552
1213 Insp Structural Chf 456 3673 3876 4089 4314 4552
5210 Investigator 406 2863 3021 3188 3363 3548
3210 Landscape Arch 454 3638 3838 4049 4271 4507
1258 Law Office Manager 445 3477 3668 3869 4082 4307
1218 Librarian Senior 412 2947 3110 3281 3461 3652
1204 Library Svcs Manager 449 3546 3742 3949 4165 4394
0230 Maint Operation Mgr. 515 4931 5202 5488 5789 6108
0233 Marine Safety Captain 493 4418 4661 4917 5188 5474
1266 Plan Checker Bldg Sr. 471 3957 4176 4406 4649 4905
1211 Planner Associate 451 3581 3779 3987 4207 4439
0243 Planner Senior 477 4079 4302 4540 4789 5053
WPADSERT:55
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 23, 1990
C O N T I N U E D
Steps
Job Code Classification Range A B C D E
0206 Planning Director 533 5394 5691 6004 6335 6684
1265 Public Claims Coord 450 3565 3761 3968 4186 4417
0235 Public Info Officer 471 3957 4176 4406 4649 4905
0271 Public Works Insp Ch 471 3957 4176 4406 4649 4905
1239 Purchasing Svcs Mgr. 472 3980 4198 4429 4673 4930
0242 Rdvl Project Manager 477 4079 4302 4540 4789 5053
0249 Rdvl Spec Principal 492 4396 4638 4893 5162 5446
0246 Rdvl Specialist 451 3581 3779 3987 4207 4439
1257 Records Adminr 466 3862 4075 4299 4534 4784
0266 Recreation Supvr Sr. 458 3711 3916 4131 4358 4597
0286 Risk Manager 503 4645 4900 5169 5453 5753
1261 Street Design Manager 493 4418 4661 4917 5188 5474
188 547417
0257 Supt Pks/Trs/Ldscp 493 4418 4661 4917 5
0260 Supt Rec/Human Svcs. 493 4418 4661 4917 5188 5474
0261 Supt Rec/Park Devel 493 4418 4661 4917 5188 5474
0264 Supvr Beach Oprns 471 3957 4176 4406 4649 4905
0272 Supvr Bldg Maint. 471 3957 4176 4406 4649 4905
0273 Supvr Mech Maint. 471 3957 4176 4406 4649 4905
0274 Supvr Parks 471 3957 4176 4406 4649 4905
0277 Supvr St Tree Maint. 471 3957 4176 4406 4649 4905
0275 Supvr Street Sewer 471 3957 4176 4406 4649 4905
1237 Supvr Sys & Prog 480 4143 4370 4611 4864 5131
0279 Supvr Water Distrib 471 3957 4176 4406 4649 4905
0280 Supvr Water Prod 471 3957 4176 4406 4649 4905
0229 System Analyst Sr 452 3602 3799 4009 4229 4462
1242 Telecomm Coord 480 4143 4370 4611 4864 5131
0237 Traffic Engineer 509 4787 5051 5328 5621 5930
0239 Traffic Engineer Assoc. 478 4099 4325 4562 4813 5079
0258 Water Superintendent 534 5422 5720 6035 6367 6717
WPADSERT:55
I
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 22, 1991
Steps
Job Code Classification Range A B C D E
0226 Accountant Prin 475 4039 4261 4495 4742 5002
0259 Accounting Officer 510 4810 5075 5354 5649 5959
1208 Art/Cult Affair Mgr. 478 4099 4325 4562 4813 5079
0234 Beach Services Manager 535 5450 5749 6065 6398 6750
1263 Bldg Official/Strc. Eng. 509 4787 5051 5328 5621 5930
0204 Building Official 530 5314 5607 5916 6242 6585
0210 City Engineer 558 6110 6446 6802 7176 7571
1260 Civic Engineer Prin. 503 4645 4900 5169 5453 5753
1209 Civil Engineer Assoc 488 4309 4547 4796 5060 5339
1255 Claims Supervisor 470 3940 4157 4385 4626 4881
1245 Contract Adminr 464 3824 4033 4255 4489 4735
1210 Criminalist Chief 518 5004 5280 5571 5878 6202
0265 Criminalist Supvr. 484 4228 4460 4704 4963 5235
1249 Dept Analyst Sr 455 3657 3858 4070 4293 4529
1235 Deputy Attorney I 472 3980 4198 4429 4673 4930
1233 Deputy Attorney II 510 4810 5075 5354 5649 5959
1230 Deputy Attorney III 537 5503 5807 6126 6462 6817
1250 Deputy City Treasurer Sr. 510 4810 5075 5354 5649 5959
0220 Director Hsg/Redev. 524 5157 5441 5741 6056 6389
0262 Director Real Estate 519 5032 5309 5600 5909 6233
0209 Director of Finance 540 5588 5895 6219 6561 6921
0213 Division Chief 540 5588 5895 6219 6561 6921
0245 Economic Dev Spec 461 3767 3973 4191 4422 4664
1264 Engineer Senior 481 4163 4392 4633 4888 5157
1262 Engineering Manager 503 4645 4900 5169 5453 5753
0231 Fire Battalion Chief 519 5032 5309 5600 5909 6233
2201 Fire Protect Anal 469 3923 4137 4365 4604 4857
2203 Firemed Coordinator 452 3602 3799 4009 4229 4462
0247 Info Systems Manager 519 5032 5309 5600 5909 6233
1215 Insp Combin Chief 466 3862 4075 4299 4534 4784
1212 Insp Electrical Chief 466 3862 4075 4299 4534 4784
1214 Insp Plb/Mech Chief 466 3862 4075 4299 4534 4784
1213 Insp Structural Chf 466 3862 4075 4299 4534 4784
5210 Investigator 416 3009 3175 3351 3534 3728
3210 Landscape Arch 464 3824 4033 4255 4489 4735
1258 Law Office Manager 455 3657 3858 4070 4293 4529
1218 Librarian Senior 422 3101 3271 3451 3642 3843
1204 Library Svcs Manager 459 3728 3933 4150 4378 4619
0230 Maint Operation Mgr. 525 5184 5469 5769 6086 6420
0233 Marine Safety Captain 503 4645 4900 5169 5453 5753
1266 Plan Checker Bldg Sr. 481 4163 4392 4633 4888 5157
1211 Planner Associate 461 3767 3973 4191 4422 4664
0243 Planner Senior 487 4288 4524 4774 5035 5313
WPADSERT:55
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 22, 1991
C O N T I N U E D
Steps
Job Code Classification Range A B C D E
0206 Planning Director 543 5671 5983 6313 6659 7025
1265 Public Claims Coord 460 3747 3954 4170 4399 4642
0235 Public Info Officer 481 4163 4392 4633 4888 5157
0271 Public Works Insp Ch 481 4163 4392 4633 4888 5157
1239 Purchasing Svcs Mgr. 482 4183 4413 4656 4912 5183
0242 Rdvl Project Manager 487 4288 4524 4774 5035 5313
0249 Rdvl Spec Principal 502 4619 4874 5143 5425 5723
0246 Rdvl Specialist 461 3767 3973 4191 4422 4664
1257 Records Adminr 476 4058 4281 4517 4765 5027
0266 Recreation Supvr Sr. 468 3900 4115 4342 4581 4833
0286 Risk Manager 513 4883 5151 5434 5732 6048
1261 Street Design Manager 503 4645 4900 5169 5453 5753
0257 Supt Pks/Trs/Ldscp 503 4645 4900 5169 5453 5753
0260 Supt Rec/Human Svcs. 503 4645 4900 5169 5453 5753
0261 Supt Rec/Park Devel 503 4645 4900 5169 5453 5753
0264 Supvr Beach Oprns 481 4163 4392 4633 4888 5157
0272 Supvr Bldg Maint. 481 4163 4392 4633 4888 5157
0273 Supvr Mech Maint. 481 4163 4392 4633 4888 5157
0274 Supvr Parks 481 4163 4392 4633 4888 5157
0277 Supvr St Tree Maint. 481 4163 4392 4633 4888 5157
0275 Supvr Street Sewer 481 4163 4392 4633 4888 5157
1237 Supvr Sys & Prog 490 4351 4590 4843 5110 5391
0279 Supvr Water Distrib 481 4163 4392 4633 4888 5157
0280 Supvr Water Prod 481 4163 4392 4633 4888 5157
0229 System Analyst Sr 462 3782 3990 4210 4443 4687
1242 Telecomm Coord 490 4351 4590 4843 5110 5391
0237 Traffic Engineer 519 5032 5309 5600 5909 6233
0239 Traffic Engineer Assoc. 488 4309 4547 4796 5060 5339
0258 Water Superintendent 544 5699 6013 6344 6692 7060
WPADSERT:55
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 20, 1992
Steps
Job Code Classification Range A B C D E
0226 Accountant Prin 487 4288 4524 4774 5035 5313
0259 Accounting Officer 522 5108 5389 5685 5997 6327
1208 Art/Cult Affair Mgr. 490 4351 4590 4843 5110 5391
0234 Beach Services Manager 547 5782 6101 6438 6791 7166
1263 Bldg Official/Strc. Eng. 521 5084 5363 5658 5968 6295
0204 Building Official 542 5644 5954 6282 6627 6991
0210 City Engineer 570 6490 6847 7223 7620 8039
1260 Civic Engineer Prin. 515 4931 5202 5488 5789 6108
1209 Civil Engineer Assoc 500 4576 4827 5093 5373 5668
1255 Claims Supervisor 482 4183 4413 4656 4912 5183
1245 Contract Adminr 476 4058 4281 451.7 4765 5027
1210 Criminalist Chief 530 5314 5607 5916 6242 6585
0265 Criminalist Supvr. 496 4488 4734 4994 5268 5557
1249 Dept Analyst Sr 467 3881 4094 4319 4557 4808
1235 Deputy Attorney I 484 4228 4460 4704 4963 5235
1233 Deputy Attorney II 522 5108 5389 5685 5997 6327
1230 Deputy Attorney III 549 5843 6164 6503 6861 7238
1250 Deputy City Treasurer Sr. 522 5108 5389 5685 5997 6327
0220 Director Hsg/Redev. 536 5476 5777 6094 6429 6783
0262 Director Real Estate 531 5342 5635 5945 6273 6618
0209 Director of Finance 552 5931 6257 6602 6965 7348
0213 Division Chief 552 5931 6257 6602 6965 7348
0245 Economic Dev Spec 473 3999 4219 4451 4696 4954
1264 Engineer Senior 493 4418 4661 4917 5188 5474
1262 Engineering Manager 515 4931 5202 5488 5789 6108
0231 Fire Battalion Chief 531 5342 5635 5945 6273 6618
2201 Fire Protect Anal 481 4163 4392 4633 4888 5157
2203 Firemed Coordinator 464 3824 4033 4255 4489 4735
0247 Info Systems Manager 531 5342 5635 5945 6273 6618
1215 Insp Combin Chief 478 4099 4325 4562 4813 5079
1212 Insp Electrical Chief 478 4099 4325 4562 4813 5079
1214 Insp Plb/Mech Chief 478 4099 4325 4562 4813 5079
1213 Insp Structural Chf 478 4099 4325 4562 4813 5079
5210 Investigator 428 3195 3370 3555 3751 3957
3210 Landscape Arch 476 4058 4281 4517 4765 5027
1258 Law Office Manager 467 3881 4094 4319 4557 4808
1218 Librarian Senior 434 3293 3474 3664 3865 4079
1204 Library Svcs Manager 471 3957 4176 4406 4649 4905
0230 Maint Operation Mgr. 537 5503 .5807 6126 6462 6817
0233 Marine Safety Captain 515 4931 5202 5488 5789 6108
1266 Plan Checker Bldg Sr. 493 4418 4661 4917 5188 5474
1211 Planner Associate 473 3999 4219 4451 4696 4954
0243 Planner Senior 499 4553 4803 5067 5346 5460
WPADSERT:55
6283
EXHIBIT A
CITY OF HUNTINGTON BEACH
MANAGEMENT EMPLOYEES' ORGANIZATION SALARY SCHEDULE
EFFECTIVE DECEMBER 20, 1992
C O N T I N U E D
Steps
Job Code Classification Range A B C D E
0206 Planning Director 555 6020 6351 6699 7069 7457
1265 Public Claims Coord 472 3980 4198 4429 4673 4930
0235 Public Info Officer 493 4418 4661 4917 5188 5474
0271 Public Works Insp Ch 493 4418 4661 4917 5188 5474
1239 Purchasing Svcs Mgr. 494 4441 4685 4943 5216 5502
0242 Rdvl Project Manager 499 4553 4803 5067 5346 5460
0249 Rdvl Spec Principal 514 4905 5176 5460 5760 6077
0246 Rdvl Specialist 473 3999 4219 4451 4696 4954
1257 Records Adminr 488 4309 4547 4796 5060 5339
0266 Recreation Supvr Sr. 480 4143 4370 4611 4864 5131
0286 Risk Manager 525 5184 5469 5769 6086 6420
1261 Street Design Manager 515 4931 5202 5488 5789 6108
0257 Supt Pks/Trs/Ldscp 515 4931 5202 5488 5789 6108
0260 Supt Rec/Human Svcs. 515 4931 5202 5488 5789 6108
0261 Supt Rec/Park Devel 515 4931 5202 5488 5789 6108
0264 Supvr Beach Oprns 493 4418 4661 4917 5188 5474
0272 Supvr Bldg Maint. 493 4418 4661 4917 5188 5474
0273 Supvr Mech Maint. 493 4418 4661 4917 5188 5474
0274 Supvr Parks 493 4418 4661 4917 5188 5474
0277 Supvr St Tree Maint. 493 4418 4661 4917 5188 5474
0275 Supvr Street Sewer 493 4418 4661 4917 5188 5474
1237 Supvr Sys & Prog 502 4619 4874 5143 5425 5723
0279 Supvr Water Distrib 493 4418 4661 4917 5188 5474
0280 Supvr Water Prod 493 4418 4661 4917 5188 5474
0229 System Analyst Sr 474 4018 4238 4472 4718 4978
1242 Telecomm Coord 502 4619 4874 5143 5425 5723
0237 Traffic Engineer 531 5342 5635 5945 6273 6618
0239 Traffic Engineer Assoc. 500 4576 4827 5093 5373 5668
0258 Water Superintendent 556 6049 6382 6734 7105 7495
WPADSERT:55
6283
DELTA Prem ier CITY OF HUNTINGTON BEACH EXEiIBIT B
DELTA GROUP #4729
INTRODUCTION
This sheet provides a brief description of important
features of this dental program offered by Delta Dental
Plan of California.
Under this dental program, you many use any dentist you
wish. It is to your advantage to select a dentist who
. is a Delta Participating Dentist, since his or her fees
will have been accepted in advance by Delta.
PRINCIPAL BENEFITS & COVERED SERVICES
DENTAL EXPENSE BENEFITS
Calendar year maximum $1 ,000/person
DIAGNOSTIC AND 85% of Participating
PREVENTIVE BENEFITS Dentist's Fee
-oral examination
-x-rays
-study models
-biopsy/tissue examination
-prophylaxis (cleaning)
-fluoride treatment
-space maintainers
-specialist consultation
BASIC BENEFITS 850 of Participating
-oral surgery, extractions Dentist's Fee
-restorative (filling) for treatment
of carious lesions (cavities)
endodontics (root canal therapy)
-periodontics (t.r_eatment f gums nd
bones supporting teeth)
-sealants - to age 11
9
CROWNS, JACKETS & 85% cf Participating
CAST RESTORATIONS Dentist's Fee
-for treatment of carious lesions
(cavities) which cannot be restored
with ama gam., synthetic oorcelain
or plastic restorations
PROSTHODONTIC BENEFITS 60% of Participatin7
-bridges (fixed & removable) Dentist's Fee
Highlights -partial dentures
-full dentures
of
ORTHODONTICS 60% of - -r�- -patirjg
Your -adults and children Dentst'_z Fee
-$3,000 lifetime maximum
Dental
DENTAL ACCIDENT 1000 of P_rti�;i;:at-ng
Program -separate $1 ,000 maximum Dentist's Fee
Coverage
6283
CHOOSING YOUR`DENTIST-
Under your DELTA Premier program; you may choose any licensed dentist. However
it may be to your advantage-to select a Delta Participating Dentist. Here's why:
1 ) Participating Dentists will complete claim forms for you at no charge. If
you visit a non-participating dentist, you may be required to complete the forms
yourself or to pay a service charge.
2) If you go to a Participating Dentist, payment will be based on the dentist's
pre-approved fee. This means you will only have to pay the amount of your co-
payment, plus any deductible that may apply.
3) Since Delta reimburses Participating Dentists directly, they agree to charge
you no more than the amount of your co-payment and deductible in advance so you
don't have to pay the whole bill and then wait for reimbursement.
4) Non-participating dentists do not have pre-approved fees on file with Delta.
This means that payment to these dentists is calculated on the average "usual ,
customary and reasonable" fee charges for your area. If your non-participating
dentist's fees exceed that level , you must pay the difference plus your regular
co-payment. You may also have to pay the non-participating dentist in advance
for the entire bill . j
More than 15,700 dentists in active practice in California are Delta
Participating Dentists. If you need to locate a dentist in your area, your
benefits office has a list of Delta Participating dentists.
SERVICES NOT COVERED µ
A) Services for injuries or conditions which are compensable under 'Worker's
Compensation or Employer's Liability Laws, services'-which are provided the
eligible person by any federal or state government agency, or are provided t
without cost to the eligible person by any municipality, county or other
political subdivision, except Medi-Cal benefits.
B) Services with respect to correction of congenital malformation, or cosmetic
surgery or dentistry for purely cosmetic reasons.
C) Prescribed drugs, premedication or analgesia.
D) Experimental procedures.
E) All hospital costs and any additional fees charged by the dentist for
hospital treatment.
F) Charges for anesthesia, other than general anesthesia administered by a
licensed dentist in connection with covered oral surgery services.
G) Extra-oral grafts (grafting of tissues from outside the mouth to oral
tissues) or implants (materials implanted into or on bone or soft tissue) or the
removal of implants.
H) Diagnosis or treatment by any method of any condition related 'Co the
temporomandibular (jaw) joint or associated musculature, nerves and other
tissues.
THE PRECEDING INFORMATION IS OFFERED AS A BRIEF DESCRIPTION OF YOUR DELTA DENTAL
PLAN OF CALIFORNIA DENTAL PROGRAM AND WHAT DELTA PAYS FOR SERVICES COVERED UNDER
THE PROGRAM. IT IS NOT INTENDED FOR USE AS A SUMMARY PLAN DESCRIPTION NOR IS
IT DESIGNED TO SERVE AS AN EVIDENCE OF COVERAGE FOR THE PROGRAM.
IF YOU HAVE SPECIFIC QUESTIONS REGARDING BENEFIT STRUCTURE, LIMITATIONS OR
EXCLUSIONS, CONSULT YOUR EVIDENCE OF COVERAGE OR CALL (213) 380-6000. 6283
ADVANTAGES HOW IT WORKS WHO ARE PMI MEMBERS
NO CLAIM FORMS—The dental location W-en you enrol in PMI,select a Participating
you choose provides all dental services. No D�-:al Group f-om the list of offices enclosed. Peoo e just like yourself. Many employers, PREPAID
claim forms are needed. Ti- s location is now the center for all of your unions and organizations throughout Califon
de--.al needs. nia now make PMI available to their employ-
NO DEDUCTIBLES—In our Ian there are ees. Some of these companies, unions and
p Af;er you have enrolled.You will receive from organizations are: DENTAL CARE
no required deductibles, so your benefits P%` a brochure that fully describes the benefits �A
begin immediately. of .our dental plan as well as a PM I membership 1. Rohr Industries,Inc. PROGRAM
card. This card will have the address and tele- 2. San Diego State College
NO DOLLAR LIMIT OF DENTAL phone number of your PMI panel dentist.You 3. Aerojet-General Corporation
BENEFITS—No annual maximum. sim.oly call to make an appointment to receive 4. PacDonnell Douglas Corporation PROVIDED THROUGH
al'-ecessary dental care covered by the plan. 5. Lockheed Corporation
• NO PRE-EXISTING CONDITIONS Remember to always contact your selected 6. Ca;ifornia State University
RESTRICTED—These conditions are not de-:al provider.DENTAL SERVICES WHICH 7. State of California
excluded in a PMI plan. Exception: A-E NOT PERFORMED OR AUTHORIZED 8. FNIC
In-process orthodontia. BY PMI WILL NOT BE COVERED BY PMI. 9. Hydraulic Research
10. ROLM Corporation
C`-anges in dental facilities can only be done 11 t'Jeber Aircraft
QUALITY REVIEW OF DENTAL at an annual open enrollment period, unless PMI
PROVIDER—On-site audit of participating au:horized by PMI for good reason.The trans
dental location to insure that certain fen would then take effect on the first of the
standards of quality are maintained. month following written notification from
the subscriber.
• SPECIALTY SERVICES—PMI offers WHO CAN JOIN
services in all dental specialties. These If you have any questions or
Eligibility for the benefits of this program have
include periodontics(treatment of diseased been established for employees of the City of need additional information, call
gums and bone), endociontics(root canal Huntington Beach. TOLL FREE
therapy), and oral surgery procedures. f It you meet your company's eligibility (800)422-4234 No. Calif. FOR
recuirements for dental coverage you can join (800)325-4529 So.Calif. ELIGIBLE EMPLOYEES f-f
• ORTHODONTIA—Available at a greatly Pr.'I.You can also enroll your eligible dependents, 1.3
reduced fee. laMul spouse and unmarried dependent children or OF
(including stepchildren and legally adopted (213)493-6661 t7
• EMERGENCY SERVICES—As a member children)except any children 19 years of age or or write CITY OF
over who are in full-time employment.
you are eligible for emergency treatment. ----- — PMI HUNTINGTON BEACH
:;at/your selected participating dental c"=there are nc-e1ems for general anesthes.a or lo•romme 5122 Katella Ave., Suite 206
provider to receive the necessary dental :'--edures done c_side your assigned panel office.familiesLos Alamitos, CA 90720 2804
care. Members are also covered for h' -lembers w:h hique physical or emotional conditions MANAGEMENT EMPLOYEES
s-:_.d contact F'dl for Specific information on benefit
out-of-area dental emergencies. This ^;.dons before ceadmg whether to enroll in the PMI ORGANIZATION
program will pay dental expenses incurred p';;-am. FIREMAN'S ASSOCIATION
up to a maximum of S100.00 during each 12 Cc-zatons which right prevent utilization of PMI dental•
calendar months. "Out of Area"means 35 Wefils would include
miles or more from your PMI dentist's office. physical or emotional resistance or allergy to all
commonly utilized local anesthetics: --- -
- 2 extremely contagious diseases which might endanger
the staff anc canents of a typical general dentistry office:
and NOTE
3 severe mec-cal problems which would make dental This f oniq a brief summary of the pla:r.The heahh plan SUMMARY PLAN DESCRIPTION
therapy of atypical general dentistry office unwise. contra.:must ba.aonsuhed to determine the exact terms and
condo ons of coverage.An Evidence of coverage will be sent
to vo'-jocn receipt of your.enrollment card.
DESCRIPTION OF BENEFITS Culture canal No Cos SUMMARY OF LIMITATIONS
® DENTAL oh Ddi, PLAN Root ial them per f. 'a9.. .. No Cosl
AHiliarcd crib D<Ica D<ntal Flan AND CO-PAYMENTS Root tputaton No Cos( 1. Prophylaxis limited to 2 treatments in any 12
These services are performed as needed and deemed Ap!cc tcmy and .ivig ca,at No Cost consecutive months.
P Apiccectomy on separate aotpointment. No Cost
necessary by your attending PMI Panel Dentist subject to RESTORATIVE DENTISTRY 2. Full upper andlor lower dentures are not to exceed
the exclusions, limitations and governing administrative Ama:gam Restora::cns Primary Teeth one each any 60 consecutive months from the date
procedures of the plan. . .Ca:aies invoiv.rg I low,surface.. No Cost first made under the plan. Replacement will be
Ca;:ties involving 2 loot,'surfaces .......... No Cost provided b PMI for an existing denture or bridge
A NEW APPROACH MEMBER Ca-,,ties involving 3 or more tooth surfaces No Cost P Y g 9
VISITS AND DIAGNOSTIC PAYSonly if it is unsatisfactory and cannot be made
TO DENTAL CARE Oral examination/Office visit... .. No Cost Ama;gam Restorations Permanent Teeth satisfactory by either reline or repair.
Emergency treatment, palliative .. No Cost Caw-ties involving 1 tooth surface........... No Cost
Specialist consultation............... ..... No Cost Cavities involving 2 tooth surfaces....... .. No Cost 3. Partial dentures are not to be replaced within any
Vitality tests................ ............... No Cost Cavities involving 3 or more tooth surfaces _ No Cost 60 consecutive month period unless necessary due
PROPHYLAXIS AND FLUORIDE TREATMENTS Silicate,Acrylic,Plastic Restorations to natural tooth loss where the addition or
Prophylaxis-2 treatments Si!cate cement filling. ..................No Cost replacement of teeth to the existing partial is not
• PMI offers you an alternative way to
per any 12 month period.................No Cost Acrylic or plastc filling ''''. . No Cost feasible.
provide you and your family's dental Topical Fluoride-to age 18 only:........... No Cost Pin build-up......................
care needs— economically and con- ROENTGENOLOGY Crowns 4. Denture relines limited to one during any 12
Full mouth rays or Panorex• Acrylic ..... ......................... No Cost consecutive months.
x-
venlently. Acrylic with metal....................... No Cost
every 2 years.......................... No Cost Porcelain .............................. No Cost 5. Five periodontal treatments during any 12
Single x-ray`............................ No Cost Porcelain with metal..................... No Cost consecutive months.
•
As a member of PMI, you wll Additional x-ray u metal 3,14 ...._................. No Cost
G
up to and including 13 films.............. NO Cos( e; or
d onlay or 3:4 crrnvn' ................. No Cost 6. Bite-wing x-rays limited to not more than one series
receive coordinated, continuous and Bite-wing x-rays.-not more than t series Starless steel (primary).................. No Cost of 4 films in any six-month period.
of 4 films in an six month period... No Cost (permanent)............. .. No Cost
accessible dental care in a manner Y P movables steel limited to one set s
Infra-oral,occlusal view. Removable acrylic space maintainer........... No Cost Z Full mouth x-rays every 24
that is personal,warm and efficient. maxillary or mandibular.......... No Cost Fixed Spacer, band type. .................. No Cost consecutive months.
ORAL SURGERY Dowei post....._....._................. No Cost 8. Fixed bridges will be covered only when a partial
PMI has contracted with a network o' Extractions(uncomplicated) Pin bald-up.... ..... .............. .. No Cost
local anesthetic...... ....... ..... No Cost cannot satisfactorily restore the case.
private dental offices throughout the Surgical extractions.. No Cost PROSTHETICS TICS
Post-operative visits (sutures) No Cost Ponca
state of California. As a member o Tr,.ponuc type No Cost
PMI y Impacted teeth Porcelain to metal... . No Cost
you select from an of theme Removal of tooth(soft tissue)...... No cost Plastic process to gold ............ .... No Cost
dental locations and o to the office for Removal of tooth (partially bony)... . .... No Cost
g Removal of tooth(completely bony).. ... .. No Cost Dentures
denture........ ............ . No Cost
all of our dental care needs. This y
Y Biopsy of oral tissues................ No Cost Mandibular demure... ...... No Cost SUMMARY OF EXCLUSIONS
network of dental offices is coin osec Alveolectomy edentulous,per quadrant... .... No Cost "'
P Pa.ss breakers.
p each ...... No Cost
'Alveolectomy and ridge extension.per arch.,,. No Cost (each) 1. Cosmetic dental care.
of established dental roc 5—n0: St•>_ss breakers,per un4 ................. No cost
9 P Palatal torus......................._..... No Cost Teeth and clasps, per unit.............. . No Cos
clinics. We have found that mos: Mandibular torus ......No Cost Z. Any condition for which benefits are recovered or
Demure and parral adjustments ... No CosIl
feel ore secure and comfw- Frenectomy ... ........... . ..... No Cost Denture and partial repairs .. No Cost recoverable under any Worker's Compensation or
people m Local anesthetics... No Cost Addirg teeth to existing pa•:al or denture .. . No Cos l occupational disease law, to the extent of such
table if the same dentist continues It: General anesthesia for extractions only and Office retire... No Cost benefits (except that regular benefits will be
only when medically necessary..... No Cost ( P g
treat them personally.
Labo c:ory reline ..... N0 Cost' provided if PMI is granted a lien on the Worker's
PERIODONTICS Tissue conditioning. 2 per 3enture No Cost Compensation or other recovery).
Emergency treatment(periodontal abscess. Rece entalion
If after reading the following materia acute penodontitis, etc.).... ..... ....... No Cost I y _.. _..... .... .. .. .. .. No Cos(
Sub in ival curretage, 3. Hospital charges of any kind.
you decide that the PMI dental plan (root planing per quadrant).......... ... No Cost Br�ge .... . .... ............. ..... No Cost 4. Major surgery of fractures and dislocations.
for you—fill out the enclosed enro No Cost Y Gingivectomy,per quadrant...:.......
ORTHODONTIA(excluding$250.00 start fees
Iment card and jOln thousands C` Gingivectomy,per tooth ( 9 P ) o. Loss or theft of dentures or bridgework,
(d fewer than 6 teeth)............. ...... No Cost F. banded case
satisfied PMI members. Osseous or muco-gingival surgery, Qpr dependent children to age 19)......... S500.00 6. Lost,stolen,or broken orthodontic appliances.
per quadrant........................... No Cost FAILURE TO CANCEL APPOINTMENT
ENDODONTICS (24 hour prior notification)....... ... .. .. S 1000
Pulp capping..................... No Cost EMERGENCY VISIT
Putpotomy ....... ................. ..... No Cost Ater normal v'saing hours........... S 20.00
Vital Pulpotomy.......................... No Cost 'Plus avual tab cost of Precious Metals.
Temporary filling.with CaOH .......... .... No Cost Any procedure not fisted s bablable on a Ioo-f-s—ce basis.
dl
N
00
W
EXHIBIT D
HEALTHHEX 1700
TEST PANEL 109
I. COMPLETE HEALTH HISTORY
II. COMPLETE PHYSICAL EXAMINATION BY PHYSICIAN
III. COMPUTER PRINTOUT
A. Physiological Tests
1. Temperature
2. Height
3. Weight
4. Vision _ -
5. Audiometry (hearing screening)
6. Blood pressure
7. Pulse
8. Chdst X-Ray
9. EKG
10, History
11. Tonometry (glaucoma) for patients 35 and over
12. Spirometry (breathing)
B. Lab Tests
1. Blood Chemistry Screening Tests
SGPT Triglycerides
SGOT Glucose Fasting
LDH BUN
Alk. Phosphatase Creatinine
Total Bilirubin Uric Acid
Total Protein Calcium
Albumin-Serum Inorganic Phosphate
Globulin Sodium
Cholesterol Postassium
2. Complete Blood Count
3. Urinalysis
4. Stool Test for Blood
5. RPR
6. Pap Smear on Females
7. HDL
IV. EXAMINATION FINDINGS
A. Consultation with M.D. '
B. Written Report of Findings
6283
EXHIBIT E
CITY OF HUNTINGTON BEACH
Retiree Subsidy Medical Plan
An employee who has retired from the City shall be entitled to participate in
the City sponsored medical insurance plans and the City shall contribute
toward monthly premiums for coverage in an amount as specified in accordance
with this Plan, provided:
A. At the time of retirement the employee has a minimum of ten (10)
years of continuous City service or is granted an industrial
disability retirement; and
B. At the time of retirement, the employee is employed by the City; and
C. Following official separation from the City the employee is granted a
retirement allowance by the California Public Employees' Retirement
System.
The City' s obligation to pay the monthly premium as indicated shall
be modified downward or cease during the lifetime of the retiree upon
the occurrence of any one of the following:
1 . During any period the retired employee is eligible to receive
or receives health insurance coverage at the expense of another
employer, the payment will be suspended. "Another employer" as
used herein means private employer or public employer or the
employer of a spouse. As a condition of being eligible to
receive the premium contribution as set forth in this plan, the
City shall have the right to require any retiree to annually
certify that the retiree is not receiving or eligible to
receive any such health insurance benefits from another
employer. If it is later discovered that a misrepresentation
has occurred, the retiree will be responsible for reimbursement
of those amounts inappropriately expended and the retirees'
eligibility to receive further benefits will cease.
2. On the first of the month in which a retiree or dependent
reaches age 65 or on the date the retiree or dependent can
first apply and become eligible, automatically or voluntarily,
for medical coverage under Medicare (whether or not such
application is made) the City's obligation to pay monthly
premiums may be adjusted downward or eliminated. Benefit
coverage at age 65 under the City's medical plans shall be
governed by applicable plan document.
3. In the event the Federal Government or State Government
mandates an employer-funded health plan or program for
retirees, or mandates that the City make contributions toward a
health plan (either private or public) for retirees, the City's
contribution rate as set forth in this plan shall first be
applied to the mandatory plan. If there is any excess, that
excess may be applied toward the City medical plan as
supplemental coverage provided the retired employee pays the
balance necessary for such coverage, if any.
4. In the event of the death of any employee, whether retired or
not, the amount of the retiree medical insurance subsidy
benefit which the deceased employee was receiving at the time
of his/her death would be eligible to receive if he/she were
retired at the time of death, shall be paid on behalf of the
spouse or family for a period not to exceed twelve (12) months.
6283
EXHIBIT E
SCHEDULE OF BENEFITS
I. Minimum Eligibility for Benefits - With the exception of an industrial
disability retirement, eligibility for benefits begins after an
employee has completed ten (10) years of continuous service with the
City of Huntington Beach. Said service must be continuous unless prior
service is reinstated at the time of his/her rehire in accordance with
the City's Personnel Rules.
II. Disability Retirees - Industrial disability retirees with less than ten
(10) years of service shall receive a maximum monthly payment toward
the premium for health insurance of $40 for retirements after 10/l/87,
$80 after 10/i/88, and $121 after 10/l/89. Payments shall be in
accordance with the stipulations and conditions which exist for all
retirees. Payment shall not exceed dollar amount which is equal to the
full cost of premium for employee only.
III. All retirees, including those retired as a result of disability whose
number of years of service prior to retirement exceeds ten (10) , shall
be entitled to maximum monthly payment of premiums by the City for each
year of completed City service as follows:
Maximum Monthly Payment
for
Retirements After:
Years of Service 10/l/87 10/1/88 10/l/89 10/ 1/ 2
10 $ 40 $ 80 $121 $121
11 44 88 132 136
12 48 97 145 151
13 53 105 158 166
14 57 113 170 181
15 61 122 182 196
16 65 130 195 211
17 69 138 207 226
18 73 146 220 241
19 77 155 232 256
20 81 163 244 271
21 86 171 257 286
22 90 179 269 300
23 94 188 282 315
24 98 196 294 330
25 102 204 306 344
26 106 213 319
27 110 221 331
28 115 229 344
Note: The above payment amounts may be reduced each month as dependent
eligibility ceases due to death, divorce or loss of dependent child
status. However, the amount shall not be reduced if such reduction
would cause insufficient funds needed to pay the full premium for the
employee and the remaining dependents. In the event no reduction
occurs and the remaining benefit premium is not sufficient to pay the
premium amount for the employee and the eligible dependents, said
needed excess premium amount shall be paid by the employee.
WPADSERP:55
6283
EXHIBIT E
CITY OF HUNTINGTON BEACH
Indemnity Health Plan
Employees and Retirees
January 1 , 1990
City Plan - Employees
Non-Subsidized Retirees City Plan/Subsidized
*Benefits COBRA-Eligibles Retiree Plan
Inpatient Hospital Benefits 100% - After 80% After
Deductible Deductible
Deductible Per Person/Maximum $150 / $450 $200 / $500
Per Family
Maximum Out-of-Pocket $750 $1 ,000
Expenses (Excludes Deductible)
Accident Benefit (Medical) $500/No Deductible None (Covered Same as
Other Expenses)
Prescription Drugs PCs PCs
Deductible Generic/Non-Generic $4 / $6 $4 / $6
Major Medical 80% of UCR After Deductible 80% of UCR After Deductible
* This summary list only those benefits provisions that differ between
active and subsidized Retiree Plans. The Employee Health Plan document
should be consulted for detailed questions about specific benefits.
Benefits are subject to modification through the meet and confer process.
Note: Retirees who elect to participate in HealthNet or Family Health Plan
(FHP) shall be entitled to benefits of the program chosen.
WPADSERP:55
6283
EXHIBIT E
CITY OF HUNTINGTON BEACH
Indemnity Health Plan
Employees and Retirees
January 1 , 1992
City Plan - Employees
Non-Subsidized Retirees City Plan/Subsidized
*Benefits COBRA-Eligibles Retiree Plan
Inpatient Hospital 90% - (PPO) of UCR
Benefits After Deductible
80% (Non-PPO) 80% of UCR After
After Deductible After Deductible
Deductible Per Person $150 / $450 $200 / $500
Maximum Per Family
Maximum Out-of-Pocket $1 ,000/2,000 $1 ,500/3,000
Expenses (Excludes Deductible)
Per Person/Per Family
Accident Benefit (Medical ) None (Covered Same None (Covered Same as
as Other Expenses) Other Expenses)
Prescription Drugs PCs PCs
Deductible Generic/Non-Generic $5 / $8 $5 / $8
Major Medical 90% (PPO) of UCR
After Deductible
80% (Non-PPO) of UCR 80% of UCR
After Deductible After Deductible
* This summary list only those benefits provisions that differ between
active and subsidized Retiree Plans. The Employee Health Plan document
should be consulted for detailed questions about specific benefits.
Benefits are subject to modification through the meet and confer process.
Note: Retirees who elect to participate in HealthNet or Family Health Plan
(FHP) shall be entitled to benefits of the program chosen.
WPADSERP:55
6283
EXHIBIT E
CITY OF HUNTINGTON BEACH
Miscellaneous Provisions
of the
Retiree Subsidy Medical Plan
Eligibility:
1 . The effective start-up date of the Retiree Subsidy Medical Plan (80%
Plan) for the various employee groups shall be the first of the month
following retirement date.
2. A retiree may change plans, add dependents, etc. , during annual open
enrollment. Personnel shall notify covered retirees of this opportunity
each year.
3. Years of service computed for the Retiree Subsidy Medical Plan are
actual years of completed service with the City of Huntington Beach.
4. When a retiree is eligible for medical plan coverage at the expense of
another employer due to post—retirement employment of the retiree or
spouse of the retiree, the retiree and his/her spouse must take that
coverage regardless of benefit level and shall be deleted from any City
Plan coverage. Exceptions to this requirement are limited to the
following:
a) A retiree is not required to enroll in such "other" medical plan
coverage if there is significant disparity between the benefits
provided by the "other" medical plan and the Retiree Subsidy Medical
Plan as defined below. "Significant disparity" means coverage
available under the "other" medical plan is restrictive or limited in
one or more of the following ways:
1 . No inpatient hospitalization coverage.
2. No major medical benefits.
3. Annual deductible is $1 ,000 or greater per person.
4. Major medical benefits are paid at 60% or less of covered expenses.
b) The Risk Manager will have the authority to provide additional
exceptions following review of the "other" medical plan policy.
Exceptions will be made only if the "other" medical plan benefit
provisions are comparable to the guidelines under "4a" above.
c) Miscellaneous Provisions:
I . Benefits provided under the Retiree Subsidy Medical Plan will be
coordinated with the "other" medical plan as the primary carrier.
2. The City shall have the right to require any retiree to provide a
copy of the "other" medical plan policy for review by the Risk
manager.
5. When a retiree becomes eligible for other group coverage and then
becomes no longer eligible, he/she may have the subsidy reinstated and
regain Retiree Subsidy Medical Plan coverage.
6. Dependents of a retiree may follow him/her into the Retiree Subsidy
Medical Plan or they may choose to exercise COBRA rights along with the
retiree.
6283
Miscellaneous Provisions
of the
Retiree Subsidy Medical Plan
Continued
7. When a retiree becomes 65 and has eligible dependents under 65, said
dependents are eligible to exercise COBRA rights.
8. When a retiree is under 65 and his/her spouse is over 65, the spouse is
not covered.
Benefits•
1 . Retiree Subsidy Medical Plan includes California Psychological Health
Plan (CPHP) , Prescription Card System (PCS), Orange County Preferred
Provider Organization (OCPPO) and Medical Stop Loss insurance.
2. City Plans are the primary payer for active employees age 65 and over,
with Medicare the secondary payer. Retirees age 65 and over have no
City Plan options and are eligible only for Medicare.
3. Premium payments are to be received at least one month in advance of the
coverage period.
Subsidies•
1 . The subsidy payments will pay for:
a) Retiree Subsidy Medical Plan
b) HealthNet
c) Family Health Plan (FHP)
d) Part A of Medicare for those retirees not eligible for paid Part A
2. Subsidy payments will not pay for:
a) Part B Medicare
b) Regular City Employee Indemnity Plan
c) Any other employee benefit plan
d) Any other commercially available benefit plan.
e) Medicare supplements
3. Employees who retire on or after the following dates shall be eligible
for the subsidy based on years of completed service with the City:
October 1 . 1987 — MEO, MEA, POA, MSOA, FA, PMA
July 1 . 1988 — Non—Represented
Retirees who retire prior to the above dates are not eligible for any
subsidy benefit.
Medicare•
1 . All persons are eligible for Medicare coverage -at age 65. Those with
sufficient credited quarters of Social Security will receive Part A of
Medicare at no cost. Those without sufficient credited quarters are
still eligible for Medicare at age 65, but will have to pay for Part A
of Medicare if the individual elects to take Medicare. In all cases
Part B of Medicare is paid for by the participant.
WPADSERP:55
6283
Miscellaneous Provisions
of the
Retiree Subsidy Medical Plan
C o n t i nu e d
2. When a retiree and his/her spouse are both age 65 or over, and neither
is eligible for paid Part A of Medicare, the subsidy shall pay for Part
A for each of them or the maximum subsidy, whichever is less.
3. When a retiree at age 65 is eligible for paid Part A of Medicare and
his/her spouse is not eligible for paid Part A, the spouse shall not
receive subsidy. When a retiree at age 65 is not eligible for paid Part
A of Medicare and his/her spouse who is also age 65 is eligible for paid
Part A of Medicare, the subsidy shall be for the retiree' s Part A only.
Cancellation•
1 . For retirees/dependents eligible for paid Part A of Medicare, the
following cancellation provisions apply:
a) Coverage for a retiree under the Retiree Subsidy Medical Plan will be
eliminated on the first day of the month in which the retiree reaches
age 65. If such retiree was covering dependents under the Plan,
dependents will be eligible for COBRA continuation benefits effective
as of the retiree's 65th birthday.
b) Dependent coverage will be eliminated upon the whichever of the
following occasions comes first:
1 ) After 36 months of COBRA continuation coverage, or
2) When the covered dependent reaches age 65 in the event such
dependent reaches age 65 prior to the retiree reaching age 65.
c) At age 65 retirees are eligible to make application for Medicare.
Upon being considered "eligible to make application", whether or not
application has been made for Medicare, the Retiree Subsidy Medical
Plan will be eliminated.
2. See provisions under "Benefits", "Subsidies", and "Medicare" for those
retirees/dependents not eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of
non—payment of premium by means of a certified letter from Personnel in
accordance with provisions of the Memorandums of Understanding.
4. A retiree who fails to pay premiums due for coverage and is in arrears
for sixty (60) days shall be terminated from the Plan and shall not have
reinstatement rights.
WPADSERP:55
i
ADMINISTRATIVE REGULATIONSxHIBIT F
OFFICE OF THE CITY ADMINISTRATOR
i
Number:
Sections: 1-13
Effective Date: October 12, 1989
SUBJECT: City Vehicle Use/Assignment
1. Purpose. The purpose of this regulation is to establish and implement City policies
and procedures relative to the assignment, utilization and control of City-owned vehicles as
transportation for employees while engaged in official City business, to establish reimbursement
procedures for privately-owned vehicles used for City business and to clarify the City's
responsibility for damage and/or liability for private vehicles used on official City business.
2. Authority. Section 401, Huntington Beach City Charter.
3. Scope. This regulation covers the use of City and private vehicles for conducting
official City business and shall be applicable to all City departments and employees.
4. Policy.
4.1 When necessary during the course of an employee's official duties,
transportation shall be provided by the City. In the event no City vehicle is available, the
employee may use his personal vehicle with the approval of his/her department head.
4.2 Employees authorized to drive either their own or a City-owned vehicle on
official business must possess a valid California driver's license for the class of vehicle they will
be operating.
4.3 The transportation method authorized will be that which is in the best
interests of the City.
4.4 City-owned vehicles shall only be used for official City business.
4.5 City-owned vehicles shall not be driven to and kept at the employee's home
or any location other than the regular work location or Corporation Yard, except as provided by
this regulation.
4.6 No city owned vehicle will be driven outside the boundaries of Los Angeles,
Riverside and Orange Counties without prior approval of the Department Head.
4.7 All City vehicles shall be fueled and maintained at the City Yard or other
City facility, as applicable, except in cases of emergency.
4.8 The general program set forth in this regulation will be implemented by the
City Administrator and administered by the department heads in accordance with the regulations
herein established. It is the responsibility of each department head to enforce the provisions of
this regulation as it relates to the employees of his/her department.
•
City Of Huntington Beach
6283
ADMINISTRATIVE REGULATIONSXHIBIT F
5. Vehicle Use Assignments.
5.1 Category A - Permanent Assignment: Upon approval of the City
Administrator and Department Head, assigned City vehicles may be taken home by employees
whose residence is within twenty-five (25) miles of City Hall for the uses as described below:
5.1.1 Executive Use: Includes the City Administrator and Department
Heads.
5.1.2 Other Designated Management Positions: In addition to the
Executive Use positions, certain other employees in management positions may be assigned a city
vehicle if they meet the following criteria:
A. They have received permanent or probationary
appointment to the management position, and
B. Assignment is approved by the City Administrator, and
C. There is a higher than normal need for incumbents to
return to duty in the evenings and normal days off (more than I times per month), an
D. There is a need to have a vehicle available for city
business purposes on a constant and regular basis, and
E. In addition, such employees must meet one of the
following criteria:
1. Have routine and recurring duties to perform
after or outside of normal working hours which require a return to work from home, or
2. Be subject to call out during non-duty hours for
emergencies or meetings if the actual frequency of emergency calls and the importance of
response times to emergencies can be documented and justify the assignment of vehicle; or
3. Mileage driven on official City business exceeds
an average of 300 miles per month, or
4. Regularly and frequently supervise subordinates
in the field and conduct City business in the field, outside of normal working hours, or
S. Duties require the employee to be away from his
or her base work station greater than 50% of his or her working time, on an average.
5.1.3 Emergency Response Units:
A. Employees who are required to respond more than once
per week on an average without delay in order to protect the public health, safety and property.
B. Employees who are required to carry special emergency
equipment in their vehicles which must be utilized on a regular and frequent basis. (A radio or
car phone in and of itself does not constitute special emergency equipment).
5.1.4 Exhibit A is a list of authorized "Category A" Assignments where
the employee has an option of an auto allowance or vehicle assignment.
i
�' City Of Huntington Beach
CO
6283
EXHIBIT F
— ADMINISTRATIVE REGULATIONS
5.2 Category B - Non Permanent Assignment: City vehicles which are not to be
taken home may be assigned to an employee by a Department Head based on meeting one of the
following criteria:
5.2.1 Monthly mileage driven exceeds an average of 300 miles per month
and the vehicle is used for the purpose of supervision or inspection in the field, or
5.2.2 Duties require the employee to be away from his or her work
station greater than 50% of his or her working time on an average.
5.3 Category C - Departmental Pool Vehicles
5.3.1 Departmental pool vehicles will be available for employees who
require transportation to perform official city business but do not meet the criteria for an
assigned city vehicle under "Category A or B" above. Such pool vehicles shall be used in
accordance with departmental policies which shall provide for the assignment of responsibility
for the maintenance of the necessary records with respect to check in, check out, general
purpose of use and other relevant matters related to the use of pool vehicles.
5.4 Temp4rary Assignment. The City Administrator's approval is required for
temporary assignment of a vehicle to an employee if the vehicle is to be taken home by the
employee.
6. Vehicle Maintenance.
6.1 City owned pool vehicles or other vehicles assigned as provided by this
regulation shall be maintained in a clean and safe manner by the Public Works Department, or
other Department as applicable, on a regular schedule administered by the applicable
department. The department providing this maintenance service shall schedule required
maintenance and perform safety and operational inspections as part of such regular service. At
the time a major tune-up> is performed on a City owned vehicle, a diagnostic and overall
maintenance report shall be prepared by the Manager of Vehicle Maintenance and sent to the
appropriate Department Head. In addition, an annual review will be made by the Public Works
Director in February of each year to determine the continuing suitability with respect to
cleanliness and safety.
6.2 Each department shall have a plan for daily pre-operational safety and
preventative maintenance inspection of the vehicle under its jurisdiction. This shall include
inspection, reporting of malfunctions and a procedure for ensuring correction of routine, as well
as critical safety and maintenance operational problems.
6.3 It shall be the responsibility of each employee using a pool vehicle or other
vehicle assigned as provided by this regulation to perform the required inspection and reporting
procedure.
7. Reimbursement for Use of Personal Vehicles
7.1 Executive Use. The City Administrator and Department Heads may, at their
option, receive an automobile allowance as established by Resolution of the City Council in lieu
of the assignment of a city vehicle pursuant to Section 5.1 herein. Administrative Regulation 407
- Auto Allowance, provides the procedures and requirements for selection of the Auto Allowance
option.
•
City Of Huntington Beach
6283
- ADMINISTRATIVE REGULATIONSxx1BIT F
7.2 Division Heads and employees represented by MEO who are assigned a City
vehicle pursuant to Section 5.1.2 and 5.1.3 (Category A) herein may be eligible to receive an auto
allowance in lieu of such assignment. Administrative Regulation 407 - Auto Allowance, provides
the procedures and requirements for selection of the Auto Allowance option.
7.3 Mileage Reimbursement. Employees, upon authorization of their department
head, may use their own vehicles on official city business and shall be reimbursed at the rate of
27¢ per mile driven on official city business.
7.3.1 Employees shall submit monthly claims for reimbursement to the
Director of Finance through their Department Head on forms prescribed by the Director of
Finance.
7.3.2 Employees shall not be reimbursed for commuting to and from
work, except that employees who are required to attend scheduled meetings outside of normal
working hours may be reimbursed for mileage required for use of personal vehicles when
authorized by the department head.
7.3.3 The mileage reimbursement covers fuel, oil, tires, maintenance,
depreciation, insurance and all other costs of owning and maintaining an automobile.
7.4 Safety IM cte ions. The Traffic Bureau of the Police Department will
perform annual safety inspections of personal vehicles for which employees receive an auto
allowance or mileage reimbursement, utilizing the form attached as Exhibit B.
8. Vehicle Use Committee. The Vehicle Use Committee shall review and make
recommendations to the City Administrator with respect to all vehicle assignments.
9. Composition of Vehicle Use Committee. Public Works Director, Deputy City
Administrator/Administrative Services and the Director of Community Services.
10. Vehicle Assignment Review.
A. During the month of February of each year, departments which have
assigned City-owned vehicles to employees or have authorized auto allowances for employees
shall review such assignments. A report of these assignments will be prepared containing the
following information: Department and division, employee name and classification, employee
address, justification for assignment, justification for driving vehicle home (if applicable),
average monthly business mileage, average monthly personal mileage (includes mileage to and
from home), radio equipped (yes or no), special emergency equipment.
This report will be forwarded to the Vehicle Use Committee prior to March 1 of each
year.
B. Whenever a vacancy occurs in a position previously assigned a vehicle or an
auto allowance pursuant to this Administrative Regulation, such assignment or auto allowance
shall be reviewed by the committee prior to recruitment/appointment to fill the vacancy.
C. Annually by February 1 each department head shall review their respective
department's pool car needs and shall prepare the necessary budget request for consideration if
pool car needs are not being adequately served by the department's existing pool cars.
•
City Of Huntington Beach
6283
ADMINISTRATIVE REGULATIONSXHIBIT F
11. Insurance Requirements. Private vehicles used on City business shall be insured by
the individual employee by vehicle liability insurance at least equal to the minimum requirements
of the California Vehicle Code. Such requirements currently are:
11.1 $15,000 for single injury or death.
11.2 $30,000 for multiple injury or death.
11.3 $5,000 for property damage.
Employees who do not meet the above requirements shall not be permitted to use
private vehicles on City business until such requirements are met.
12. City Liability on Use of Private Vehicle. Should an employee be injured in an
accident while driving a privately owned vehicle on official City business, he/she will be covered
under the City's worker's compensation policy. There is no City coverage for damage to the
privately owned vehicles.
Should an employee be on official City business ina privately owned vehicle and is
involved in an accident and he/she is not at fault, the City will reimburse him/her for any
property damage loss incurred because of a policy deductible not to exceed $250.
13. Other Administrative Regulations which include provisions relating to vehicle usage:
A.R. SUBJECT
407 Auto Allowance
601 Car Pool Operation
602 Vehicle Exterior Finish Maintenance
603 Criteria for the Purchase of City Vehicles
City Administrator
RJF:skd
0661A
•
City Of Huntington Beach
6283
EXHIBIT F
EXHIBIT "A"
CURRENT AUTHORIZATIONS
CITY VEHICLE OR AUTO ALLOWANCE
City Administrator. Appointed and Elected Department Heads
Administration Administrative Services
Deputy City Administrator/Zoning Real Property Manager*
Economic Development Community Development
Public Information Officer Building Official
Fire Police
Division Chief (2) Capitains (4)
Fire Protection Analyst Lieutenants (7 of 11 positions)
Telecommunications Coordinator
Public Works Community Services
City Engineer Beach Services Manager
Traffic Engineer Marine Safety Captain
Parks, Trees & Landscape Supt. Park Development/Rec. Div. Supt.
Water Operations Manager* Rec./Human Svcs. Supt.
Water Production Supervisor Beach Operations Supervisor
Mechanical Maint. Supervisor Senior Recreation Supervisor (2)*
Street/Sewer Maint. Supervisor
Division Engineer
Park Maintenance Supervisor
Tree and Landscape Supervisor
Chief Public Works Inspector
*City Vehicle (By Option of Employee) as of 11/l/89
Note: The following classifications are not authorized to have an auto allowance, or city
vehicle on a take-home basis. The incumbents in these classifications as of
November 1, 1989 are, however, receiving auto allowances and will be allowed to
continue receiving an auto allowance during their employment with the City:
Department Classification
Administrative Services Finance Director
Community Development Planning Director
Administration Deputy City Administrator
Redevelopment Deputy Director, Housing/Redevelopment
Community Development Asst. Building Official/Structural Engineer
6283
EXHIBIT F
EXHIBIT B
CITY OF HUNTINGTON BEACH
Safety Inspection Form
Privately Owned Vehicles Used for City Business
Name: Address
Vehicle Make Year Body Type Plate #
Driver's License No. Class
Working Order Needs Attention
Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Brakes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tires . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lighting Devices. . . . . . . . . . . . . . . . . . . . . . . . . . .
Steering/Suspension. . . . . . . . . . . . . . . . . . . . . . . . . .
Seat Belts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mirrors. . . . . . .
Comments — Details on Items Needing Repair:
Inspector's Signature: Date:
Date and Details of Repairs Made:
Inspector's Signature: Date:
Risk Management
EHT:jgf:skd
October, 1989
6283
EXHIBIT=G
HEALTHHEX 1700
TEST PANEL 109
T. COMPLETE HEALTH HISTORY
I1. COMPLETE PHYSICAL EXAMINATION BY PHYSICIAN
11I. COMPUTER PRINTOUT
A. Physiological Testa
1. Temperature
2. Height
3. Weight
4. Vision
i
5. Audiometry (hearing screening)
6. Blood pressure
7. Pulse
8. Chest X--Ray
9. EKG
10. History
li 11. Tonometry (glaucoma) for patients 35 and over
12. Spirometry(breathing)
B. Lab Tests
1. Blood Chemistry Screening Testa
SG PT Triglycerides -
SGOT Glucose Fasting
LDH BUN
Alk Phosphatase Creatinine
Total Bilirubin Uric Acid
Total Protein Calcium
Albumin-Serum Inorganic Phosphate
Globulin Sodium
Cholesterol Postassium
2. Complete Blood Count
3. Urinalysis
4. Stool Test for Blood
5. RPR
6. Pap Smear on Females
.or 7. H D L
IV. EXAMINATION FINDINGS
A. Consultation with M.D.
B. Written Report of Findings 6283
STATE OF CALIFORNIA Res, No. 6283
COUNTY OF ORANGE ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on the 20th day
of May 19 91 by the following vote:
AYES: Councilmembers:
MacAllister, Winchell, Green, Kelly, Robitaille, Moulton—Patterson
NOES: Councilmembers:
None
ABSENT: Councilmembers:
Silva (out of room)
1 y Clerk and ex-o ici er
of the City Council of the City
of Huntington Beach, California