HomeMy WebLinkAboutCity Council - 6339 RESOLUTION NO. 6339
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH ADOPTING AN AGREEMENT BY AND
BETWEEN THE CITY OF HUNTINGTON BEACH AND
THE STATE OF CALIFORNIA FOR MAINTENANCE OF
STATE HIGHWAYS IN THE CITY OF HUNTINGTON BEACH
WHEREAS, the City of Huntington Beach and the State of
California wish to adopt an Agreement to provide for the
maintenance to certain state highways in the City of Huntington
Beach; and
A true and correct copy of the Agreement between the parties
is attached hereto as Exhibit "A, " and by this reference
incorporated herein,
NOW, THEREFORE, the City Council of the City of Huntington
Beach does hereby resolve as follows :
1. That the document attached hereto as Exhibit "A, "
entitled AGREEMENT BY AND BETWEEN THE CITY OF HUNTINGTON BEACH
AND THE STATE OF CALIFORNIA, FOR MAINTENANCE OF STATE HIGHWAYS IN
THE CITY OF HUNTINGTON BEACH, regarding the maintenance of
certain state highways in the City of Huntington Beach, is
hereby adopted.
2 . That the Mayor of the City of Huntington Beach is
hereby authorized to sign and fully execute the aforesaid
Agreement on behalf of the City of Huntington Beach.
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PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thereof held on January 6,
1992 .
IV Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk 4v City Attorney t -
l� _.� ra- i'-ar
REVIEWFJL-AND APPROVED: IN TIATED AND PPROVED:
YL
City Administrator Directo of Public Works
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6339
AGREEMENT BY AND BETWEEN THE CITY OF HUNTINGTON BEACH
i. AND THE STATE OF CALIFORNIA FOR MAINTENANCE OF
STATE HIGHWAYS IN THE CITY OF
HUNTINGTON BEACH
THIS AGREEMENT is made and executed in duplicate this
day of i iC-i, c , 199 2-, by and between the STATE OF
CALIFORNIA acting by and through the Department of
Transportation, hereinafter referred to as "STATE, " and the CITY
OF HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY. "
WHEREAS, the parties desire CITY to perform particular
maintenance functions on the STATE highways within CITY as
permitted by Section 130 of the California Streets and Highways
Code,
NOW, THEREFORE, in Consideration of the promises and
agreements hereinafter made and exchanged, the parties covenant
and agree as follows :
1 . MAINTENANCE
CITY shall perform the maintenance work specifically
delegated to it, on the STATE highway routes or portions
thereof, all as hereinafter set forth in Section 3 hereof or as
said section may be subsequently modified in writing with the
consent of the parties hereto acting by and through their
authorized representatives .
The STATE reserves the option to check at random all
areas of STATE highways maintained by CITY to assure conformance
to maintenance levels . However, this random check does not
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6339
preempt CITY maintenance responsibilities as spelled out in this
Agreement .
A STATE encroachment permit will be required for third
parties when maintenance work is redelegated . Such redelegated
work shall be performed to the same levels of service as spelled
out herein and will be subject to the same random checks as
provided for work performed directly by CITY forces .
2 . DEGREE OF MAINTENANCE
The District Director, acting through his authorized
representative, shall meet with CITY' s authorized representative
within 94 days after execution of this Agreement and at least
once per year in ensuing fiscal years for the purpose of
determining . and agreeing on the degree and extent of maintenance
work to be performed by CITY during the fiscal year in
question. All agreed upon work to be performed and the
standards therefor shall be in accordance with the provisions of
Section 27 of the California Streets and Highways Code, as set
forth in the current edition of the State Maintenance Manual (a
copy of which has been provided to the CITY) or as may be
prescribed, in writing, from time to time by the District
Director of the Department of Transportation assigned to the
territory in Which CITY is located, or his authorized
representative .
Maintenance is defined in Section 27 of the California
Streets and Highways Code as follows :
a) The preservation and keeping of rights of tray, and
k
each type of roadway, structure, safety
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convenience or device, planting, illumination
equipment or other facility,
� y, in the safe and
usable condition to which it has been improved or
constructed, but does not include reconstruction
or other improvements .
b) Operation of special safety conveniences and
devices and illuminating equipment .
c) The special or emergency maintenance or repair
necessitated by accidents or by storms or other
weather conditions, slides, settlements or other
unusual or unexpected damage to a roadway,
structure or facility.
y..
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3 . DELEGATION OF MAINTENANCE
The specific maintenance functions set forth below are
hereby delegated to CITY. A brief description of the
maintenance functions delegated to CITY are included in this
section. The functions are further identified by the CalTrans
HM Program Codes . A document detailing said Program Codes is
attached hereto as Attachment 1 and incorporated herein by this
reference. This delegation of maintenance functions set forth
herein does not supersede areas and functions of which the
control and maintenance rests with the local authority under
terms of Freeway Maintenance Agreements . Planning, organization
and scheduling of the maintenance function shall be at the
discretion of the CITY.
MAXIMUM
ANNUAL
ROUTE LENGTH DESCRIPTION PROGRAM AUTHORIZED
NO. MILES DELEGATED EXPENDITURE
1 9 .40 PACIFIC COAST HWY. HM-lA $75, 500 .00
from southeast City HM-2C
limits at the Santa HM-2D
Ana River PM 21. 65 HM-3H
to the southeast City
limits of Seal Beach
Near Anderson St. ,
PM 31. 04 a length of
approx. 9 .40 miles .
Note: Above limits include a portion County Territory
which will be maintained by the City.
39 5 . 89 BEACH BOULEVARD HM-1A $47, 500 . 00
from P.C.H. , PM 0 . 00 HM-2C
to the north City HM-2D
limits approx. 0 .25 HM-3H
mile north of the
north line of Edinger
Avenue, PM 5 . 89 a
length of approx. 5 . 89
miles . -
1 �TklCr �uL� �'ti ?;.L�; Z�r'�' $123 , 000 . 00
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4 . LEGAL RELATIONS AND RESPONSIBILITIES
Nothing in the provisions of this Agreement is intended
to create duties or obligations or rights in third parties not
parties to this contract, or affect the legal liability of
either party to this contract by imposing any standard of care
respecting the maintenance of STATE highways different from the
standard imposed by law.
It is understood and agreed that neither STATE, nor any
officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be
done by CITY under or in connection with any work, authority or
jurisdiction delegated to CITY under this Agreement . It is also
understood and agreed that , pursuant to Government Code
f Section 895 .4 , CITY shall defend, indemnify and save harmless
the STATE of California, its officers and employees from all
claims, suits or actions of every name, kind and description
brought for or on account of injuries to or death of any person,
or damage to property resulting from anything done or omitted to
be done by CITY under or in connection with any work, authority
or jurisdiction delegated to CITY under this Agreement .
It is understood and agreed that neither CITY nor any
officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be
done by STATE under or in connection with any work, authority or
jurisdiction reserved to STATE under this Agreement . It is also
understood and agreed that, pursuant to Government Code
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."" Section 895 .4 STATE shall defend, indemnify and save harmless
' CITY, its officers and employees from all claims , suits or
actions of every name, kind and description brought for or on
account of injuries to or death of any person, or damage to
property resulting from anything done or omitted to be done by
STATE under or in connection with any work, authority or
jurisdiction reserved to the STATE under this Agreement .
5 . EXPENDITURE AUTHORIZATION
Subsequent to meetings with the District Director to
establish the degree of maintenance to be performed as required
by Section 2, CITY shall prepare a cost estimate for all routine
maintenance as agreed to by the parties. The estimate shall be
forwarded to STATE and shall be used by STATE as the basis for .
determining the "maximum authorized expenditure" as delineated
in Section 3 . In order to ensure equitable compensation, a new
"DELEGATION OF MAINTENANCE" sheet (Section 3) will be provided
annually by STATE for the ensuing fiscal year based on CITY' s
estimate of costs for maintenance. STATE shall request the cost
estimate from CITY and shall deliver the new "DELEGATION OF
MAINTENANCE" sheet at least 120 days prior to the beginning of
the fiscal year in question.
STATE shall reimburse CITY for actual cost of all
routine maintenance work performed by CITY as delegated under
this Agreement , but it is agreed that during any fiscal year the
maximum expenditure on any route shall not exceed the amount
authorized by Section 3 of Agreement, unless such expenditure is
( revised by an amended Agreement or otherwise adjusted or
modified as herein provided for.
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6339
CITY may perform additional work if desired, but STATE
will not reimburse CITY for any work in excess of the authorized
amount unless approved by the District Director. The District
Director may authorize adjustments needed because of inflation
or changes in program emphasis .
The expenditure per route for routine maintenance work
as referred to above may be increased or decreased,
redistributed between routes, or additional expenditures for
specific projects costing $5, 000 .00 or less may be made when
such adjustment of expenditures for routine maintenance or such
specific work is authorized in writing by the District Director
or his authorized representative. Expenditures by STATE for
specific projects costing in excess of the above may be made
when such specific work is authorized in writing by the District
i
Director with prior approval from the Chief, Division of
Maintenance at Headquarters .
Additional expenditures or adjustments of expenditures
thus authorized shall apply during the fiscal year designated
therein and shall not be deemed to permanently modify or change
the basic maximum expenditure per route as hereinafter
specified. An adjustment of the said expenditure, either
increases or decreases, shall not -affect the terms of this
Agreement .
6 . SUBMISSION OF BILLS
CITY shall submit bills in a consistent periodic
sequence (monthly, quarterly, semiannually or annually) . Balls
for less than $500 . 00 shall not be submitted more than once each
quarter . Bills must be submitted promptly following close of
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6339
the corresponding billing period and should be coded according
to the CalTrans HM Program Code as outlined in this Agreement.
Bills submitted for periods prior to the last fiscal year will
be deemed waived and will not be honored.
Equipment shall be charged at mutually acceptable
rental rates . Labor and material shall be charged at actual
cost . CITY will be allowed to recover overhead and
administrative costs at rates as established by CITY' s
accounting records , not to exceed those charged by STATE for
similar services .
Emergency repairs may be performed by CITY with prior
approval of the District Director or his representative.
i- Payment shall be made only for the work authorized. Telephone
authorization shall be accepted by both parties as valid for
~ such repairs . Telephone authorization shall be followed by
written approval within ten days .
CITY shall maintain, on a generally accepted accounting
basis, complete and accurate records that support all billings .
These records shall be made available to STATE representatives
for review during normal business hours for a period of three
(3) years after payment of said billings .
7. TERM OF AGREEMENT
This Agreement shall become effective To-ar LQr-41
199 iL , and shall remain in full force and effect until amended
or terminated at any time upon mutual consent of the parties
hereto . This Agreement may also be terminated by either party
upon thirty (30) days written notice to the other party.
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8 . ENTIRE AGREEMENT
This agreement shall supercede any previous agreement
for maintenance of STATE highways within CITY and any amendments
thereto between STATE and CITY, and contains the entire
Agreement between the parties for the subject matter herein
contained.
IN WITNESS THEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized
officers the day, month and year first above written.
STATE OF CALIFORNIA CITY OF HUNTINGTON BEACH
DEPARTMENT OF TRANSPORTATION a municipal corporation
James W. van Loben Sels _
Director of Transportation
Mayor
By,
Chief, Maintenance Branch
District 12
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
REVIEWED AND APPROVED: I �IIAiED ND APPROVED:
City Administrator Dire for of Public Works
i
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Attachment 1
Maintenance Function Descriptions
HMIA Flexible Roadbeds
This provides for patching, sealing, and maintaining the surfaces
and base courses of roadways, including asphalt surfaced
shoulders.
HM2C Drainage and Slopes
This provides for cleaning, maintaining, and repairing culverts,
ditches, drains, structures, fences, curbs, sidewalks, and other
appurtenances between the roadbed and the outer highway right of
way boundary line.
HM2D Roadway Litter and Debxis
This provides for removal of litter and debris from roadway
surfaces and roadsides.
HM2C Vegetation Control (Nonplant Areas)
This provides for weed and brush control by chemical, biological or
mechanical methods, trimming and removal of trees, and pest
control.
HM3H Bridge and Pump Maintenance
This provides for repairs, cleaning and painting of bridge and sum
pump structures. Includes electrical and mechanical maintenance of
bridge and pump equipment.
HM4M Pavement Delineation
This provides for the repainting of traffic stripes and markings,
and the cleaning, removal and replacement of raised pavement
narkers.
HM4M Traffic Safety Devices
This includes guide marker and guardrail.
6339
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Res. No, 6339
STATE OF CALIFORNIA
COUNTY OF ORANGE ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY, the duly elected, qualified City
Clerk of the City of Huntington Beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
members of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of at least a majority of all the members of said City Council
at a regular meeting thereof held on the 6th day
of January 19 , by the following vote:
AYES: Councilmembers:
Moulton-Pat=son, winchell , silV3,S=eeri, MacAllister, Kelly
NOES: Councilmembers:
None
ABSENT: Councilmembers:
Robitaille
1 y Clerk ana ex-officio Lfferk
of the City Council of the City
of Huntington Beach, California