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Home My WebLink AboutCity Council - 96-91 RESOLUTION NO. 9 6-91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENT NOS. 040 AND 041 TO AGREEMENT NO. 12-5181 FOR THE EMERGENCY REPAIRSNORCE ACCOUNT WORK IN VARIOUS AREAS IN THE CITY OF HUNTINGTON BEACH WHEREAS, on February 6, 1978, the City entered into an agreement with the State of California for the Federal Aid Program identified as Agreement No. 12-5181; and Program Supplement Nos. 040 and 041 to the above mentioned Master Agreement requires the Emergency Repairs/Force Account Work to various areas, and The total cost of such a public safety improvement program is $54,700, which amount will be appropriated from federal and state funds as shown on Exhibit `B" attached hereto, NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Mayor and City Clerk are authorized and directed to execute the necessary documents to implement Program Supplement Nos. 040 and 041 to Master Agreement No. 12- 5181 for the Emergency Repair/Force Account Work to various areas. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7th day of October , 1996. Mayor ATTEST: APPROVED AS TO FORM: City Clerk e APPROVED: PRO City Adminis rat Sr D46ty Citj dnfnistrator Admini ati�e Services i 4-s:PCD:Resolution:Sup40-41 915/96 RLS 96-637 Date : November 20 , - 9cs f .� P`. bGRAM SUPPLEME2r'T NO. 0, 0 Location: 12- ORF;- O-HT�i3 to Project Number : E'R-2682 (006 ) LOCAL AGENCY-STATE AGREEMENT E.A. Number : i2 - 929236 FOR FEDERAL-AID PROJECTS NO. 1_2- 51c; This Program Supplement is hereby incorporated into the Local Agency-State Agreement fox Federal Aid which was entered into between the Local Agency and the State on 02/06/78 and is subject to all the terms and conditions thereof . :his Program Supplement ; s adopted in accordance with Paragraph 2 of Article II of the afarementiened Master Agreement under authority of Resolution No . approved by the Local Agency on (See copy attached) . J The Local Agency further Stipulates that as a condition to payment of funds obligated to this project , it accepts and will comply with the covenants or remarks setforth on the fcllowing paces. PROJECT TERMINI : {4 ) ITF_RIOUS i�OCATIONS IN CITY 0= rii NGTINGTON BEACn (DAFs GG-HTB- 1 , 2 , 3 & 5 ) TYPE OF WORK . EMERGENCY RE r?R/FORCE ACCOUNT LENGTH: 0 . 0 (MIL S) PROJECT CLASSIFICATION OR PHASE (S) OF WORK TT�� ] arel_minary Enc_neer_ng f ) Right-of-Way (X] cY -CRC- ACCOUNT r 1 Construction Engineering [X] Construction Est mated Cost Federal F-unds I Mat c.^=::G Funds Local _E=c O' r I 0 THE R 36653 09G S 36653I5 0 S 0 S 0 5 L ' City of Hum- 4irgton Beach STATE OF CP-LIFCRNIA Department of Transportation Ear EV Chief , Dist"iet 0"i ce cf LocalroCrG,<<s Date Date Aztesz - L-e T. Accau..tinc Ot_tcer Date l c�L� rCl� S . F653 . 00 Sc�cce :gee e6f:- F5. ce•c� 2C.'sC.CiG.f50 i?.GCC f5:-F 3fEE3.CL Page I of 2 6 1Y 12-0RA- 0-HNTB DATE: 11/20/95 ER-2882 (008) SPECIAL COVENANTS OR REMARKS 1 . The effective date of this agreement is 01/03/95 2 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements .. 3 . The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract . The Local Agency must be able to identify the costs incurred at each federally approved damage site and be subject to an audit for verification . 4 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs . 5 . Emergency repair work will be reimbursed at 100o if completed within 180 days from the end of the storm period. The storm period is january 3 , 1995 through and including February 10 , 1995 . Local Agency records must clearly identify those costs incurred on or after January 3 , 1995 . Incurred costs are defined as disbursements made or in process for goods and services delivered.. Emergency repair work completed after August 9 , 1995 will be funded at the federal-aid reimbursement ratio of 88 . 531 . Restoration work, including preliminary engineering, will be reimbursed at any 88 . 53o ratio. The Local Agency will be responsible for the matching requirement . 6 . In executing this Program Supplemental Agreement , Local Agency hereby _reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 7 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a posz audit report cover- ing the allcwabili.ty of cost payments for each; individual consul- Cant or sub-contractor incurring over $25 , 000 on the project . The audit report must state the applicable cost principles utili- zed by the auWzor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22 , Allowable Costs . Page 2 of 2 Date : November 20 , 199* PROGRAM SUPPLEMENT NO_. 042 Location: 7-2 -ORA-0 -HNTB to I Project Number : ER- 2882 ( 009 ) LOCAL AGENCY-STATE AGREEMENT I E .A. Number : 12 - 929239 FOR FEDERAL-AID PROJECTS NO. 12 - 5181 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 02/06/78 and is subject to all the terms and conditions :.hereof . This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project , it accepts and will comply with the covenants or remarks setforth on the following pages . PROJECT TERMINI : In THE CITY OF HUNTINGTON BEACH ON EDINGER AVE. @ NEWLA1r;D ST. (DAF GG- HTS-4 ) TYPE OF WORK: EMERGENCY REPAIR/FORCE ACCOUNT LENGTH: 0 . 0 (MILES) PROJECT CLASSIFICATION OR PHASE (S) OF WORK [ ] ?preliminary Engineering [ ] Right-of-Way [X] BY FORCE ACCOUNT [ ] Construction. Engineering [X3 Construction Estimated Cost Federal Funds I Matching Funds Loca 1 OTHEROTHER $ 20385 09G $ 18047 $ 2338 $ 0 $ D $ o City of Huntington Beach STATE OF CALIFORNIA Department of Transportation 7py By Chief, District Liaison Branch Office of Local Programs Date Date At�est __tle '- nsre y Cert_,:y Upon my personal knov:edce tha- b3dacted funds are available for this encumbranCc[ Accounting Of f icer I cuyyl Ct Date ) $ i8047 . 00 Chapter! Scacute= ter. Year Procram J5=I Fund Source 303 1995 26fiG-1G1-E5C 5�•5f 20.3D-L10.E50 :25DOC 892-F 15o47.N Page 1 of 2 ,12-ORA-0-HNTB DATE : 11/20/95 ER-2882 (009) SPECIAL COVENANTS OR REMARKS 1. The effective date of this agreement is 01/03/95 2 . All maintenance , involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements . 3 . The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract . The Local Agency must be able to identify the costs incurred at each federally approved damage site and be subject to an audit for verification. 4 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76 , and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs . 5 . Emergency repair work will be reimbursed at 1001i if completed within 180 days from the end of the storm period. The storm period is January 3 , 1995 through and including February 10, 1995. Local Agency records must clearly identify those costs incurred on or after January 3, 1995 . Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency repair work completed after August 9, 1995 will be funded at the federal-aid reimbursement ratio of 88 . 52% . Restoraticn work, including preliminary engineering, will be reimbursed at an 88 . 53% ratio. The Local Agency will be responsible for the matching requirement . 6 . In executing this Program Supplemental Agreement , Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 7 . whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25 , 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49 , part 18 , Subpart C - 22 , Allowable Costs . Page 2 of 2 FNM-76 (VERSION E-76) • AUTHORIZATION TO PROCEED FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION PROJ LOCATOR 12-ORA-HNTB PREFIX ER PROJECT LOCATION PROJECT NO 2882(008) VARIOUS 'STREETS PREV. AUTHORIZATION SEQ NO 1 ------------------- DIST-EA 12-929238L TYPE OF WORK PE AGENCY HUNTINGTON BEAC ASPHALT FILLINGS & DEBRIS REMOVAL R/W ROUTE NA FED. RR NOS CON TIP DATA: PUC CODE(S) MPO/YEAR EXEMPT FROM FHWA REVIEW APPR CODES 09G DATE ENV STATUS CAT. EXCL. 08/23/95 LINE NOS 30 SHEET R/W STATUS WORK CLASS 3 URBANIZED POPULATION FUNC. CL. DL06 URB/RURAL URBAN AREA BRIDGE NOS PHASE PROJECT COST FEDERAL COST -------------------------------------------------------------- PREV. OBLIGATION 0 0 CON THIS REQUEST 36,653 36,653 SUBTOTAL 36,653 36,653 -------------------------------------------------------------- TOTAL 36,653 36,653 STATE REMARKS - -THIS IS AN ER PROJECT IN THE CITY OF HUNTINGTON BEACH. PROJECT NO. IS ER-2882(008) , REPORT NO. : GG-HTB 1 ,2,3 & 5._CA 95-1 FEDERAL FUND IS $36,653. f RESP. AGENCY_5181 1~ AUTHORIZATION TO PROCEED WITH OTH PREPARED BY IRAJ RAZAVI ON 09/19/95 8-655-2825 OTH REVIEWED BY MEL AROS ON 10/03/95 8-453-8220 AUTHORIZED BY MEL AROS ON 10/03/95 OBLIGATED BY A WRIGHT ON 10/27/95 Y ! F FNM-76 (VERSION E-76) AUTHORIZATION TO PROCEED ti FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION PROJ LOCATOR 12-ORA-HNTB PREFIX ER PROJECT LOCATION PROJECT NO 2882(009) EDINGER AVENUE AT NEWLAND STREET PREY. AUTHORIZATION SEQ NO 1 ------------------- DtST-EA 12-929239L TYPE OF WORK PE AGENCY HUNTINGTON BEAC TRAFFIC CONTROL UNIT REPAIR R/W ROUTE NA FED. RR NOS CON TIP DATA: PUC CODE(S) MPO/YEAR EXEMPT FROM FHWA REVIEW APPR CODES 090 DATE ENV STATUS CAT. EXCL. 08/23/95 LINE NOS 30 SHEET R/W STATUS WORK CLASS 3 URBANIZED POPULATION FUNC. CL. DL06 URB/RURAL URBAN AREA BRIDGE NOS PHASE PROJECT COST FEDERAL COST ------ --- --- --------- - ---- --- ------ -------------- PREV. OBLIGATION 0 0 CON THIS REQUEST 20,385 18,047 SUBTOTAL 20,385 18,047 --------- --------------------- -------+--------------------- TOTAL 20,385 18,047 STATE REMARKS -THIS ISAN ER PROJECT IN THE CITY OF HUNTINGTON BEACH.—CA 95-1 PROJECT NO. IS ER-2882(009) , REPORT NO. IS GG-HT$-4. FEDERAL FUND IS $18,047. RESP. AGENCY - 5181 zzl V". +6* i 76-- AUTHORIZATION TO PROCEED WITH OTH PREPARED BY IRAJ RAZAVI ON 09/19/95 8-655-2825 'r OTH REVIEWED BY MEL AROS ON 10/03/95 8 455 8220 e� AUTHORIZED BY MEL AROS ON 10/03/95 OBLIGATED BY A WRIGHT ON 10/27/95 +� Res. No. 96-91 STATE OF CALIFORNIA } COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 7th of October, 1996 by the following vote: AYES: Harman, Leipzig, Bauer, Sullivan, Dettloff, Garofalo, Green NOES: None ABSENT: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California G/-lutWrr-bkpg