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HomeMy WebLinkAboutCity Council - 99-100 RESOLUTION NO. 9 9—10 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH TO AMEND THE CITY CLASSIFICATION PLAN BY ADDING TWO NEW CLASSIFICATIONS ENTITLED DEPUTY DIRECTOR OF PUBLIC WORKS AND PRINCIPAL ANALYST WHEREAS, the Personnel Commission of the City of Huntington Beach conducted a duly noticed public hearing at its meeting of September 15, 1999, pursuant to the provisions of Personnel Rule 12-4, and at the conclusion of that public hearing, recommended to the City Council that the classifications Deputy Director of Public Works and Principal Analyst be added; and The Class Specifications for Deputy Director of Public Works and Principal Analyst are attached as Exhibits A and B, respectively; NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve as follows: Section 1. The City Classification Plan is hereby amended by adding the classifications reflected herein below: New Classifications DEPUTY DIRECTOR OF PUBLIC WORKS PRINCIPAL ANALYST Section 2. All other provisions of the Classification Plan shall remain the same. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 15thday of November , 1999 Mayor ATTEST: APPROVED AS TO FORM: City Clerk City?Att po - ���► 11—y �cI REVIEWED AND APPROVED: INITIATED A PROVED: >2 City AdISinistrator rty ttorney lr— <941-74 SF/s:Amend Classification Plan RLS 99-775 1113/99 Res. 99-100 Exhibit A CITY OF HUNTINGTON BEACH CLASS SPECIFICATION HUNTINGTON BEACH TITLE: DEPUTY DIRECTOR OF PUBLIC WORKS DATE: November 1999 DUTIES SUMMARY - The fundamental reason this classification exists is to assist the Director of Public Works in directing, managing, administering and strategically planning key Department programs and daily administrative duties. DISTINGUISHING CHARACTERISTICS - Assists the Director of Public Works in coordinating the functions of a large, diverse and complex organization; acts independently and performs the duties of Director of Public Works in the absence of the Director; coordinates the Department's mission closely with other City departments; maintains effective and extensive professional relationships with representatives of other local, state and federal agencies. EXAMPLES OF ESSENTIAL DUTIES - Under the general direction of the Director of Public Works, supervises engineering and administrative professionals, supervisors and office technical and sub-professional staff on specific projects; plans, organizes and directs the Department's daily administrative activities; performs and oversees highly responsible and complex technical and analytical staff functions for these activities; performs Public Works legislative analysis, advocacy, and grantsmanship; responsible for department's public information, education and outreach efforts; formulates and justifies budget and forecasting revenues and expenditures; conducts employee evaluation, training, staffing, deployment and discipline; maintains financial accountability of the Department at all times, by overseeing and auditing the various departmental revenue and expenditure accounts; advises the Director of Public Works on recommended actions as required to maintain the fiscal integrity of the Department; may oversee and facilitate improvements to the Department's clerical and administrative functions, including filing systems, data retrieval programs and customer service; interacts closely and effectively with the staff of all Public Works Divisions and other City departments which deal with administrative matters, especially the City Administrator's Office, City Attorney's Office and Administrative Services Department; attends all meetings, study sessions and workshops of the City Council and Public Works Commission unless otherwise excused by the Director of Public Works; presents written and oral testimony, responds to questions and makes recommendations; participates in all regular and special City staff meetings, providing expertise in departmental operations; may attend Technical Advisory Committee andlor Technical Steering Committee meetings of the OCTA and lead or assist in applications for County Measure M and State Gas Tax projects; researches and provides comprehensive and concise written reports on highly complex public works matters; presents results of such reports, in an understandable manner, to both technical and non-technical audiences; performs related duties as required. CSdepPWD2.doc/Page Ref. 1 l 11/4/99 9:01 AM Res. 99-100 Exhibit A CITY OF HUNTINGTON BEACH CLASS SPECIFICATION Lj HUNTINGTON BEACH The preceding duties have been provided as examples of the essential types of work performed within this lob classification. City Council/Administration at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Knowledge of: General public works administration; City Municipal Codes; and California Streets and Highways Code; California Government Code; principles of supervision and management; laws and regulations governing the design and construction of public works projects, contracts and consultant coordination; municipal government and issues of concern to developers, property owners, contractors, private engineers and others; grants and grant applications; municipal finance and budgeting; public works contract design specifications and contract administration; computer operations and spreadsheet preparation. Ability to: Plan, coordinate and supervise program activities and personnel; conduct public works-related research and analyses; compose detailed reports and recommendations, correspondence and specifications; read, interpret and supervise preparation of reports, recommendations, correspondence and specifications; communicate and interact effectively, both orally and in writing, with elected and appointed officials, the public, contractors, developers and staff; as well as outside local, state and federal agencies and governmental bodies involved with administering and funding public works programs; prepare clear and concise oral and written reports; prepare and administer budgets; conduct effective meetings; establish priorities, effectively managing multiple projects; deliver quality customer service. Education: Equivalent to a Bachelors degree from an accredited college or university, with major coursework in public administration or a related field. Additional relevant experience may be substituted for educational requirements on a year-for-year basis. Experience: Requires five years of progressively responsible experience in a mid- to large- size municipality performing related professional work, at a division head level or higher, which includes supervision of professional and sub-professional staff. Significant experience in a Public Works Department is desirable. Licenses: Must possess and maintain a California Driver License at time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task questionnaires. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. CSdepPWD2.doc1Page Ref.2 2 11/4/99 9:01 AM Res. 99-100 Exhibit B CITY OF HUNTINGTON BEACH NBEACH CLASS SPECIFICATION HUNTINGTO TITLE: PRINCIPAL ANALYST DATE: November 1999 DUTIES SUMMARY - The fundamental reason this classification exists is to provide comprehensive professional-level support to the Director of Public Works and Deputy Director of Public Works in directing, managing, administering and strategically planning key Department programs. DISTINGUISHING CHARACTERISTICS - The Principal Analyst is responsible for functional supervision of the City's financial, budget and program analysis staff, as well as administrative and clerical staff, as assigned. Works under the direction of the Deputy Director of Public Works, conducting complex and significant analyses and reports on various public works matters, while maintaining effective and extensive professional relationships with representatives of other local, state and federal agencies. EXAMPLES OF ESSENTIAL DUTIES - Assists Director of Public Works and Deputy Director of Public Works in coordinating specific functions of a large, diverse and complex department; acts independently and oversees and compiles the business operations of the five operating divisions of the Department; coordinates individual work products of five operating divisions; conducts independent analyses and oversees group analytical activities within Department; coordinates preparation and administration of Public Works grants; coordinates Department's public information, education and outreach programs; composes and presents effective oral and written communications and presentations to diverse audiences; coordinates, evaluates and verifies budget and forecasting revenues and expenditures; provides employee evaluations, training, staffing, deployment and discipline, as assigned; ensures financial accountability of the Department at all times, by overseeing the various departmental revenue and expenditure accounts and auditing the financial systems of the operating divisions; advises the Director and Deputy Director of Public Works on recommended actions, as required, to maintain the fiscal integrity of the Department; interacts closely and effectively with the staff of other City departments which deal with administrative matters, especially the City Administrator's Office and Administrative Services Department; interacts closely and effectively with the staff of all other Public Works Department divisions; may be required to attend meetings, study sessions and workshops of the City Council and Public Works Commission; may present written and/or oral testimony; may be required to respond to questions; participates in all regular and special City staff meetings, providing expertise in departmental business operations; researches and provides comprehensive and concise written reports on highly complex public works matters; presents results of such reports, in an understandable manner, to both technical and non-technical audiences; performs related duties as assigned. GSprincAnalyst_doc/Page Ref. 1 1 1114/99 9:00 AM Res. 99-100 Exhibit B CITY OF HUNTINGTON BEACH CLASS SPECIFICATION HUNTINGTON BEACH The preceding duties have been provided as examples of the essential types of work performed within this job classification. City Council/Administration at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Knowledge of: Public Works administration; City Municipal Codes; and California Streets and Highways Code; California Government Code; general accounting and finance; computer programs, including word processing and spreadsheets necessary to conduct data inquiries and analyses; laws and regulations governing the financing and funding of public works projects; contracts and consultants; principles of supervision and management; working knowledge of grants and grant applications; municipal finance and budgeting; public works contract specifications and contract administration; exceptionally adept at dealing effectively with professional representatives of Public Works Department staff and staff of other departments, on various and numerous matters; preparing clear and concise oral and written reports; establishing priorities; and effectively managing multiple projects. Ability to: Plan, coordinate and supervise program activities and personnel; conduct public works-related research and analyses; compose detailed reports and recommendations, correspondence and specifications; read, interpret and supervise preparation of reports, recommendations, correspondence and specifications; communicate and interact effectively, both orally and in writing, with elected and appointed officials, the public, contractors, developers and staff; prepare and administer budgets; interact effectively with outside local, state and federal agencies and governmental bodies involved with administering and funding public works programs; prepare and present effective oral and written communication. Education: Equivalent to a Bachelors degree from an accredited college or university, with major coursework in finance, accounting, public administration or a related field. Experience: Requires four years of progressively responsible experience in a mid- to large- size municipality, performing related professional-level work. Experience in a public works organization and supervision of professional and sub-professional staff are desirable. Certificates/Licenses: Must possess and maintain a California Driver Incense at time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task questionnaires. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. CSprincAnalyst.doc/Page Ref. 2 2 1114199 9:00 AM Res. No. 99-100 STATE OF CALIFORNIA } COUNTY OF ORANGE } ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 15th day of November, 1999 by the following vote: AYES: Julien, Bauer, Garofalo, Green, Dettloff, Harman, Sullivan NOES: None ABSENT: None ABSTAIN: None City Clerk and ex-ofl'icio Clerk of the City Council of the City of Huntington Beach, California