HomeMy WebLinkAboutCity Council - 2002-7 f
I
RESOLUTION NO. 2002-7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH TO AMEND THE CLASSIFICATION
PLAN BY ADDING,DELETING AND MODIFYING
CLASSIFICATIONS IN THE CITY CLASSIFICATION PLAN
WHEREAS, the City Council of wishes to amend the City Classification Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes were
considered by the Personnel Commission during a public hearing held on October 17, 2001 and
December 19, 2 00 1, and the Commission then voted to recommend the changes to the City Council.
NOW, THEREFORE,the City Council of the City of Huntington Beach does hereby resolve
as follows:
1. The City Classification Plan is hereby amended by adding the following
classifications:
Personnel Analyst/Personnel Analyst, Senior
Planning Manager
Payroll Technician
Senior Payroll Technician
Payroll Analyst
2. The class specifications for the above added positions are attached as Attachment
No. 1 and fully incorporated herein.
3. All other provisions if the Classification Plan shall remain the same.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 22nd day of January , 2002.
ATTE T: -
City Cleric Al-2y'd'z Mayor
REVIEWED ANR AP RO ED: APPROVED AS TO FORM:
T
City Administrator pj!�' City Attorney
Q32—
INITIATE RO
Director of Ad nistrative Services
02resn/amendclassplan!1/2/02
Attachment #1 Res. No. 2002-7
CITY OF HUNTINGTflN BEACH
E .. .. .
CLASS SPECS(,ATION
. TIkG H
TITLE: PERSONNEL ANALYST/PERSONNEL ANALYST, SENIOR
DATE: OCTOBER 2001
DUTIES SUMMARY-- Performs a wide variety of professional, technical and analytical duties in
support of the City's human resources system, including responsible staff work in recruitment and
selection, classification, compensation, and other employee relabd programs.
DISTINGUISHING CHARACTERISTICS:
Personnel Analyst — Under direct supervision, this is the entry level class in the Personnel
Analyst series. This class is distinguished from the Personnel Analyst, Senior by the performance
of the more routine tasks and duties assigned to positions within the series. Employees must
have directly related work experience or education and are assigned recruitment, selection,
testing and examination projects requiring independent judgment and initiative. Incumberts are
held directly responsible for the technical adequacy, prioritization and time management of their
work. Experience gained in this class may serve to meet minimum requirements for
advancement to Personnel Analyst, Senior.
Personnel Analyst, Senior — Under general direction, this is the journey level class in the
Personnel Analyst series. Employees within this class are distinguished from the Personnel
Analyst, Principal by the difficulty, scope, complexity, and autonomy of the work performed.
Employees are typically assigned significant professional responsibilities requiring the exercise of
independent judgment in the performance of all duties.
EXAMPLES OF ESSENTIAL DUTIES — Plans, designs, and develops recruitment and
selection materials and administers examinations for City positions; composes job bulletins and
recruitment information; recommends, schedules and coordinates advertising activities in
appropriate media; scores and analyzes the results of written, oral, performance and other related
employee selection examinations; responds to inquiries regarding employment opportunities with
the City; develops and revises classification specifications; conducts job analyses and prepares
recommendations regarding classification of positions; identifies issues; collects data; analyzes
alternatives and makes recommendations; researches rules, regulations, laws, and policies in
order to make recommendations on personnel matters; assists in the administration of labor
agreements by investigating complaints and grievances, explaining contract provisions, and
responding to inquiries from employees; conducts studies and prepares and presents written and
oral reports relating to various aspects of personnel administration; develops, analyzes, and
responds to salary and benefit surveys, including establishing classification comparabilities and
analyzes results to prepare reports; participates in research, evaluation, and negotiation of
proposed contractual obligations and agreements; coordinates assigned services and project
activities with other City departments, divisions, boards, committees, task forces, external
organizations, and the general public; respond to and resolve difficult and sensitive inquiries and
complaints; attends and participates in professional group meetings; and performs related duties
and responsibilities as required.
Attachment #1
Res. No. 2002-7
CITY OF [1l3NTlNGTQ� BEACH
GLASS SPECIFICP►TiON
MTINGI
- ., ,
TITLE: PERSONNEL ANALYST/PERSONNEL ANALYST, SENIOR
DATE: OCTOBER 2001
The preceding duties have been provided as examples of the essential types of work performed within this
job classification. The City, at its discretion, may add, modify, change or rescind work assignments as
needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Principles and practices of personnel administration including job analysis,
position classification, compensation, recruitment and selection; statistical principles and research
methods; principles and practices of public administration and organizational development; salary
and benefit administration; English usage, spelling, grammar, and punctuation; modem office
procedures and methods including computer equipment and supporting word processing and
spreadsheet applications; pertinent Federal, State, local codes, laws, and regulations.
Ability to: Perform professional, technical and analytical personnel tasks; understand City
personnel programs and policies and interpret them to employees and the general public;
understand the organization and operation of the City and outside agencies as related to the
personnel function; effectively use job advertising sources, methods and techniques; conduct job
analyses and classification analyses; respond to personnel related requests and inquiries from
City employees and the general public; collect, compile and analyze information and data; write
clear, concise and accurate reports and job descriptions; communicate clearly and concisely, tnth
orally and in writing; establish and maintain effective working relationships with those contacted in
the course of work; deliver quality customer service; organize and coordinate projects and
prioritize activities to meet established deadlines; operaL- a variety of office equipment including a
computer and associated word processing applications.
Personnel Analyst
Education: Education equivalent to graduation from a four-year college with a
Bachelor's degree in industrial relations, psychology, business or public administration or a
related field.
Experience: One year of experience in the recruitment, testing and examination under a
merit system. A Master's degree in industrial relations, psychology, business or public
administration may substitute for the experience required.
Attachment #1
Res. No, 2002-7
{
CITY OF HUNTINGTON BEACH MNG
CLASS SPECIFICATION
E
TITLE. PERSONNEL ANALYST/PERSONNEL ANALYST, SENIOR
DATE: OCTOBER 2001
RECLASSIFICATION REQUIREMENTS
Upon satisfactory completion of two years of experience or one year of satisfactory job
performance with possession of a Master's degree, incumbent will be eligible for
reclassification to the classification of Personnel Analyst, Senior with departmental
approval.
Personnel Analyst, Senior
Education: Equivalent to graduation from a four-year college with a Bachelor's degree
in industrial relations, psychology, business or public administration or a related field.
Experience: A minimum of three years of experience in recruitment, testing and
examination under a merit system; classification and compensation or general personnel
administration. A Master's degree in industrial relations, psychobgy, business or public
administration may substitute for one year of experience.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis. -
Attachment #1
Res. No. 2002-7
CITY OF HUNTINGTON BEACH Z_J
CLASS SPECIFICATION
HUNTINGTON BEACM
TITLE: PLANNING MANAGER
DATE: DECEMBER 2001
DUTIES SUMMARY - The fundamental reason this classification exists is to manage,
supervise, and coordinate operations of the various divisions of the Planning Department.
DISTINGUISHING CHARACTERISTICS - This classification is an assistant department
head in the Planning Department and is a single position classification responsible for
coordinating the day-to-day activities of the Planning Department and insures that decision
making among the various divisions of the Department is internally consistent and in accordance
with State and municipal statutes. In addition, the incumbent coordinates work programs and
priorities, as well as directly supervises staff in the Planning Department. The incumbent works
under the direction of the Director of Planning.
EXAMPLES OF ESSENTIAL DUTIES - Manages, directs and organizes planning activities
and programs; coordinates planning activities with other City departments; assigns work,
projects and programs; monitors work flow; reviews and evaluates work products, methods and
procedures; coordinates and resolves issues with other departments; represents the City in the
Planning Director's absence at the Coastal Commission, City Council and Planning Commission
and other City Advisory Boards; responsible for training existing staff and new staff as to how
the Zoning and Subdivision Ordinance should be interpreted and other technical issues relating
to planning; responsible for being lead staff member to the Planning Commission and advising
the Commission on all land use issues; assists and advises the Planning Director on the
preparation of the Planning Department budget; reviews all staff reports to the Planning
Commission and City Council; recommends and administers policies and procedures of the
department and performs other related duties as assigned. -
The preceding duties have been provided as examples of the essential types of work performed within
this job classification. The City, at its discretion, may add, modify, change or rescind work assignments
as needed.
MINIMUM QUALIFICATIONS:
Knowledge of: Professional standards, principles and practices of urban planning and
development; program management techniques including the planning and coordinating
of work activities; principles and practices of supervision including performance
evaluation; contract administration; personnel policies and procedures; applicable local,
State, and Federal regulations; project management and cost control; research methods
as applied to the collection and analysis of data pertinent to the planning and
environmental areas; descriptive statistics; safety issues and liability reduction;
budgetary planning, preparation, and control; related computer software including
spreadsheet and word processing packages; English usage, grammar, punctuation, and
spelling.
Planning Manager/Page Ref_ 1 1 1/3/02 8:14 AM
Attachment #1
Res. No. 2002-7
CITY OF HUNTINGTON BEACH -J, Its
CLASS SPECIFICATION
HUNTINGTON BEACH
Ability to: Administer the various divisions of the Planning Department; plan,
coordinate and supervise program activities and personnel; analyze problems and seek
resolutions to conflicts; read, interpret and implement policies, laws, ordinances, rules
and regulations; provide and use written and oral instructions; ensure safety and
professional work standards are met; communicate and interact effectively both verbally
and in writing with elected officials, the public, applicants, developers, and staff; prepare
and administer a budget; work independently; deliver quality customer service; propose
and administer change.
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major coursework in city planning or a related field. A Master's degree in planning or a related
field will substitute for one year of the required experience.
Experience: Six years of progressively responsible experience performing professional
planning work, including four years supervisory experience.
Certificates/Licenses: Must possess and maintain a valid California driver's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS -- See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be considered
on a case-by-case basis.
Planning Manager/Page Ref. 2 2 1/3102 8:14 AM
Attachment #1
Res. No, 2002-7
CITY OF HUNTINGTON BEACH MGH
CLASS SPECIFICATION ,
TITLE: PAYROLL TECHNICIAN DATE: DECEMBER, 2001
DUTIES SUMMARY -- Under close supervision, reviews and verifies payroll action and
benefits change forms, enters data to maintain and update the payroll master file,
prepares and issues the regular payroll, maintains accounting records relating to leave,
benefit deductions and accruals and taxes, coordinates timekeeping activities, and
performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS - This is the entry level position within the
Payroll Technician job class series and performs the more routine data entry, proofing
and verification, and report preparation duties.
EXAMPLES OF ESSENTIAL DUTIES - Prepares payroll for all full and part-time
employees; updates the payroll masterfile to record changes in deductions; calculates
and processes pay changes; enters changes in insurance and credit union deductions;
calculates retroactive changes in pay and benefits; proofs data entry to ensure correct
calculation of payroll amounts. Issues regular payroll; prepares direct deposit
information for transmittal to the bank before established deadlines; calculates and
prepares final checks for employees terminating from the City. Keeps records on part-
time employees to monitor 1,000 hour limit; validates payroll adjustments based on
changes in deductions; calculates amounts for wage assignments and child support;
runs payroll reports. Responds to requests for employment verification; researches and
compiles information for employees considering changes in deferred compensation;
explains calculations to. employees; completes information requests from the State
Unemployment Department.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification_ Management reserves the right to
add, modify, change or rescind work assignments as needed.
MINIMUM QUALIFICATIONS
Knowledge of: Learn basic Federal and State laws related to payroll; rules related
to eligibility for and calculation of overtime and compensatory time; payroll
requirements related to COBRA, PERS retirement and deferred compensation; rules
governing the deferred compensation plans; the City's policies and procedures
related to payroll processing; the compensation, benefits and payroll portions of the
MOU's with the different bargaining units; basic operation of the City's payroll
system.
Payroll Classification Series 12/4/01 2:04 PM
Attachment #1 Res. No. 2002-7
M
CITY 0
P HUNTINGTON:BEACH • a
cLAss sPr=CrFICATIONv
d ' o 71NG H r I
.ry
TITLE: PAYROLL TECHNICIAN DATE: DECEMBER, 2001
Ability to: Perform a basic payroll accounting work including base pay, overtime,
and retroactive pay amounts; apply payroll rules and guidelines; maintain payroll
record keeping systems; set up and use Microsoft Excel spreadsheets and Microsoft
Word; provide customer service to employees and departments; organize and
prioritize work and meet deadlines.
Education: High school diploma or GED.
Experience: One (1) year of payroll, accounting or bookkeeping experience,
including the preparation of and posting to accounting, financial or personnel
records.
License: Possession of a valid California motor vehicle operator's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Payroll Classification Series 1214/01 2:04 PM
Attachment #1
Res. No. 2002-7
CITY QF'HUNTINGTQN BEAGH FZG5
T'nN
GLASS SPECIIGAT10N
TITLE: Senior Payroll Technician DATE: December , 2001
DUTIES SUMMARY -- With general supervision, coordinates payroll and timekeeping
activities with all City departments to verify regular hours, overtime and compensatory
time and all special and assignment pay categories; assists in preparation of the regular
payroll; prepares regular payroll reports; posts to and reconciles payroll accounts; and
performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS - This is the journey level position in the Payroll
Technician series and is qualified to perform the full range of accounting and reporting
functions required by payroll. This job class supports department staff in accurately
reporting time records and related records such as overtime, assignment pay and
workers compensation, verifies accuracy of regular payroll and maintains ongoing records
required by insurance providers, PERS, and State and Federal agencies.
EXAMPLES OF ESSENTIAL DUTIES - Reviews time submittals for accuracy and
completeness; contacts departments to resolve discrepancies; provides guidance on
calculation of overtime and compensatory time to departments; reviews statutes and
City policies and interprets guidelines in special situations; reviews assignment and
special pay categories for consistency with departments. Assists in preparing and
issuing the regular payroll; proofs data entry to ensure correct calculation of payroll
amounts; calculates retroactive changes in pay and benefits; verifies payroll
adjustments based on changes in deductions; prepares and balances payroll tax report.
Updates spreadsheet with tax information for use in preparing quarterly and annual tax
reports; prepares credit union deduction reports; updates leave accrual reports and
distributes to departments; updates spreadsheets and prepares reports for PERS
retirement and deferred compensation accounts; calculates amounts for wage
assignments and child support; prepares vouchers and issues payments. Updates
payroll software for changes in bargaining agreements, benefits, deductions and taxes;
compiles and maintains spreadsheet for balancing and reconciling quarterly taxes;
prepares Federal and State reports; reconciles payroll accounts to the general ledger
for year-end closing.
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind work assignments as needed.
Payroll Classification Series 12/4/01 2:04 PM
Attachment #1 Res. No. 2002-7
CITYOFHUNfi'INGTON BEACH`
:
CLASS SPECIFICATION
s f
TING ON
TITLE: Senior Payroll Technician DATE: December , 2001
MINIMUM QUALIFICATIONS
Knowledge_ of: Federal and State laws related to payroll and tax accounting, and
rules related to eligibility and calculation of overtime and compensatory time; payroll
requirements related to COBRA, PERS retirement and deferred compensation; rules
governing the deferred compensation plans; the City's policies related to payroll and
personnel; the compensation, benefits and payroll portions of the MOU's with the
different bargaining units; the City's payroll system.
Abili to: Perform a full range of payroll accounting work including reconciliation of
payroll accounts, preparation of journal entries and preparation of payroll tax reports;
interpret and apply payroll rules and guidelines; establish and maintain payroll
record keeping systems; set up and use Microsoft Excel spreadsheets and Microsoft
Word; provide customer service to employees and departments; organize and
prioritize work and meet deadlines.
Education: High school diploma or GED, and specialized training in payroll,
accounting, bookkeeping or a related field. _-
Experience: Three (3) years of accounting or bookkeeping experience, including the
preparation of and posting to accounting, financial or personnel records.
Certifications/License: Fundamental payroll certification preferred; possession of
a valid California motor vehicle operator's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Payroll Classification Series 1214/01 2:04 PM
Attachment #1.
Res. No. 2002-7
i
CITY OF HUNTINGTON BEACH FTING
3 u ,
m CLASS SPECIFICATION
H
TITLE: Payroll Analyst DATE: December, 2001
DUTIES SUMMARY — With limited supervision, performs a variety of payroll accounting
and record keeping duties, provides work direction to payroll processing staff, oversees
the timely and accurate preparation of the bi-weekly payroll, prepares and reconciles
quarterly and annual payroll and tax reports, and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS - This is the most senior position directly
involved in the regular processing of the City payroll for full-time and part-time employees,
has responsibility for overseeing the work of the payroll processing staff, coordinating
payroll processing with the JDEdwards system, and ensuring City compliance with all
Federal and State laws and regulations.
EXAMPLES OF ESSENTIAL DUTIES - Oversees the processing of the regular City
payroll to ensure timeliness and accuracy; assigns work to staff and reviews for
accuracy; trains staff in new and revised procedures; assists staff in completing more
complex payroll calculations; analyzes payroll processes to ensure compliance with
Federal and State laws and regulations; evaluates changes in payroll laws and Cal
PERS, and recommends changes as appropriate. Audits updates to the payroll master
file for accuracy; verifies and calculates retroactive changes in pay and benefits;
ensures that timesheets are reviewed for accuracy; calculates and verifies hours for
overtime and compensatory time; checks pay calculations for special assignments;
proofs data entry to ensure correct calculation of payroll amounts; validates payroll
adjustments based on changes in deductions; verifies authorizations, processes interim
payrolls for special checks and for final checks for employees terminating from the City.
Establishes and maintains accounts, journals and ledgers; prepares accounting entries
to transfer funds to payroll accounts; reconciles and verifies balances and adjusts
accounting records; prepares periodic and special reports; verifies fund balances and
maintains control of payroll accounts. Coordinates payroll processes and records with
the JDEdwards system; participates in system implementation and updates; modifies
department processes to maximize effectiveness of the system; coordinates with
Human Resources to ensure availability of and access to appropriate shared
information; researches and analyzes special problems and situations. Maintains and
updates tax information for use in preparing quarterly and annual tax reports; prepares
and balances payroll tax reports; provides accounting staff with payroll totals to transfer
funds to payroll accounts; updates leave accrual reports and distributes to departments.
Updates payroll software for changes in bargaining agreements, benefits, deductions
and taxes; balances and reconciles taxes and issues W 4's; prepares Federal and State
tax reports; reconciles payroll accounts to the general ledger for year-end closing;
prepares journal entries as necessary.
Payroll Classification Series 12/4/01 2:04 PM
Attachment #1 Rea. No. 2002-7
CITY OF HUNTI�C3TQN BEACH ` F.25
TITLE: Payroll Analyst DATE: December, 2001
The preceding duties have been provided as examples of the essential types of work
performed by positions within this job classification. Management reserves the right to
add, modify, change or rescind worm assignments as needed
MINIMUM QUALIFICATIONS:
Knowledge of: Federal and State laws related to payroll and tax accounting, and rules
related to eligibility and calculation of overtime and compensatory time; payroll
requirements related to COBRA, PERS retirement and deferred compensation; rules
governing the deferred compensation plans; the City's policies related to payroll and
personnel; the compensation, benefits and payroll portions of the MOU's with the eight
bargaining units; the City's payroll system
Ability to: Perform a full range of payroll accounting work including reconciliation of
payroll accounts, preparation of journal entries and preparation of payroll tax reports;
interpret and apply payroll rules and guidelines; establish and maintain payroll
recordkeeping systems; set up and use Microsoft Excel spreadsheets and Microsoft
Word; provide customer service to employees and departments; organize and prioritize
work and meet deadlines.
Education: Associate's Degree in Accounting, business or a related field, including
training in bookkeeping and accounting.
Experience: Three years payroll processing experience for a government agency.
CertificationslLicense: Fundamental Payroll Certification required; possession of a
valid California motor vehicle operator's license.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — See Physical task
questionnaires. Employee accommodations for physical or mental disabilities will be
considered on a case-by-case basis.
Payroll Classification Series 1214101 2:04 PM
Res. No. 2002-7
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss:
CITY OF HUNTINGTON BEACH }
1, CONNIE BROCKWAY, the duly elected, qualified City Clerk of
the City of Huntington Beach, and ex-officio Clerk of the City Council of said
City, do hereby certify that the whole number of members of the City Council
of the City of Huntington Beach is seven; that the foregoing resolution was
passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the 22nd
day of January, 2002 by the following vote:
AYES: Green, Dettloff, Bauer, Cook, Boardman
NOES: None
ABSENT: Houchen
ABSTAIN: None
City Clerk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California