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Home My WebLink AboutCity Council - 2002-9 RESOLUTION NO. 2002-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING CITYWIDE AND DEPARTMENTAL RECORDS RETENTION SCHEDULES AND APPROVING THE RECORDS MANAGEMENT MANUAL WHEREAS,the City Council desires to implement a Citywide and Departmental records retention schedule to govern the retention, storing and destruction of existing records on both a Citywide and Departmental basis; and City staff and others have developed a City Records Management Manual that outlines a comprehensive records management program to govern records maintained by the City including retention schedules for each City Department (a copy of the City Records Management Manual is attached hereto as Exhibit A and incorporated herein by this reference.); and City staff and others have developed a Citywide Records Retention Schedule that sets forth schedules for retaining, storing and destruction of City records (a copy of the Citywide Records Retention Schedule is attached hereto as Exhibit B and incorporated herein by this reference)and; City staff have also developed a Department Records Retention Schedule that sets forth schedules for retaining, storing and destruction of records of each City Department. A copy of the Department Records Retention Schedule is attached hereto as Exhibit C and incorporated herein by this reference, NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Huntington Beach: Section 1. Approves and adopts the City Records Management Manual. Section 2. Approves and adopts the Citywide Records Retention Schedule. Section 3. Approves and adopts the Department Records Retention Schedule. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 4th day of February ,2002. ATTEST: G�i I� gw140�t /aQ"' 64ko... City Clerk az- 12-a2 Mayor APPROVED AS TO FORM: City Attorney i. 2.7-o z Co Leo Nf*n ' REVIEWED, INITIATED AND APPROVED: City Ad nistrator 02reso/records mgmVI/29/02 Res.No.2002.9 Exhibit A Res.No.2002-6 Exhibit A g Records Manage ent Manual Huntington Beach California developed by DIA SM R. GLA'DWELL, CMC Res.No.2002-9 Exhibit A TABLE OF CONTENTS Introduction ••• ••••••••• ""1 Overview & Structure ............................................................................................3 Records Management Goals ...........................................................................3 ProgramGoals.................................................................................................4 Monitoringand Auditing ...................................................................................5 Administrative Responsibilities.........................................................................5 ResponsibilityChart .........................................................................................6 PublicRecords......................................................................................................7 Accessto Public Records ................................................................................7 Processingthe Request...................................................................................8 ResponseTime................................................................................................9 Cost for Providing Records .............................................................................9 Huntington Beach Policies .............................................................................11 CityClerk Policies .......................................................................................... .Records Inventory...............................................................................................14 Procedures.....................................................................................................14 Hints...............................................................................................................15 ElectronicRecords..............................................................................................16 NetworkPolicies.............................................................................................16 Records Management Policies.......................................................................17 OperationalPolicies .......................................................................................17 OperationalProcedure...................................................................................18 ElectronicMail................................................................................................20 Hints...............................................................................................................23 FilingProcedures ................................................................................................24 FilingPolicies.................................................................................................24 File Classification Systems.........:...................................................................25 Filing Procedures —All Departments..............................................................27 AlphabetizingRules .......................................................................................32 RetrievalProcedures......................................................................................33 Hints...............................................................................................................34 RetentionSchedules...........................................................................................37 DevelopmentProcedures...............................................................................38 Utilization of Retention Schedules .................................................................39 Records Management Manual-City of Huntington Beach,California i Res.No.2002-8 Exhibit A Equipmentand Storage ......................................................................................41 FilingCabinets ............................................................................................. 51 Archives and Historical Documents Procedure..............................................45 Disaster Recovery Planning Procedures.............................................................46 RecordsDisposal ................................................................................................50 Procedures.....................................................................................................51 Off--Site Storage ..................................................................................................53 Transferring Records to the Records Center .................................................53 Retrieving Records from Storage at the City Records Center.........................55 DocumentImaging Policies.................................................................................56 Goals..............................................................................................................56 Fundamentals ...................................................................................... ........56 Appendix A: Glossary Appendix B: Forms Appendix C: Non-Public Records Appendix D: MUFFs Records Management Manual-City of Huntington Beach,California ii Res.No.200W8 Exhibit A INTRODUCTION ...a records management program:even y a money saver-a protection against ineffective operations. It isre significant as a safeguard against disaster and lawsuits." -ICMA (International City/County Management Association) Documents drive our business; legislation establishes the policies and procedures of every program we administer. There are many complex federal, state and municipal laws that govern the management of records, in addition to international standards such as ISO 15489. ARMA (Association of Records Management Administrators, Inc.) estimates that eighty percent of all office activity is record keeping. If we make this function more effective, we are able to achieve more of our fundamental missions. In times of financial constraint, harnessing the "paper blizzard" becomes essential to maintaining even basic service levels. . "In today's litigious society Records Management is more important than ever, but unfortunately is still overlooked and under-funded at all levels of government. ... A sound records management program doesn't cost — it pays. It pays by improving customer service, increasing staff efficiency, allocating scarce resources, and providing a legal foundation for how an agency conducts its daily mission.'" This program will help us to get the right information to the right person at the right time, at the least cost to our taxpayers. It is important to control the cost of producing and accessing records and make this component as efficient as possible, allowing appropriate and wide access to information, and to comply with a myriad of local, state, and federal laws. In this manual, "City" or "Huntington Beach" includes advisory bodies (Planning Commission, etc.). ' California Secretary of State Local Government Records Management Guidelines §2-2060 Records Management Manual-City of Huntington Beach,California (cGladwell Governmental Services,Inc. all rights reserved) 1 Res.No.2002.9 Uh[bR A Efficient and effective management of records will gain -important resources and benefits: • Space • Time (increase available labor) • Equipment and Materials • Protection of valuable documents • Environmental protection • Increase service levels to both internal and external customers • Compliance with Federal, State and Municipal laws • Compliance with ISO 15489 (International Organization for Standardization) ISOZ 15489 states, Organizations should define and document a policy for records management. The objective of the policy should be the creation and management of authentic, reliable and useable records, capable of supporting business functions and activities for as long as they are required. Organizations should ensure that the policy is communicated and implemented at all levels in the organization." Huntington Beach's program is designed to assist all of us in achieving our missions, maintaining control over our own documents, while allowing the maximum level of access to timely, accurate information. z International standards Organization Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc.all rights reserved) 2 Rea.No.200" Exhlbtt A PROGRAM OVERVIEW AND STRUCTURE A 1998 Coopers & Lybrand study showed that records and information systems often represent 50% of the total cost of doing business, and the average office makes 19 copies of each document! Average Costs: • $20 to file each document • $1.50 to retrieve each document ($20 x 19 copies = $380 to file) The average office looses 1 out of 20 office documents. It then costs: • $120 to search for the document • $250 to recreate it, if lost (1 lost document = $370) The typical file grows at a rate of over 20% annually. Records management is the systematic control over the creation, acquisition, processing, use, protection, storage and final disposition of all recorded information required by municipal government to effectively conduct its business and record its activities. ISO 15489 describes Records Management as, "field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records." It also states that organizations should, "create and maintain authentic, reliable and useable records, and protect the integrity of those records for as long as required." RECORDS MANAGEMENT GOALS Ensure information is: • Retained in the best media or form • Used in the right time and place Utilized by appropriate persons Huntington Beach's program is designed to effectively utilize very limited records storage space while maintaining a high level of access to Information and fast response to requests for research and documents. To accomplish this, the structure and procedures facilitate "self-maintaining" records management practices and an educational approach that will allow staff to develop and retain expertise in this critical area. Records Management Manual-City of Huntington Beach,California (OGladwell Governmental Services,Inc. all rights reserved) 3 Res.No.2002A Exhibit A �IS�tI.'Wait "A decision is as good as the information that goes into it." -John F. Bookout, Jr. PROGRAM GOALS • Maintain records in available space • Eliminate duplication and "frivolous filing" • Provide wide access to information • Be environmentally sensitive • Be cost-effective • Ensure consistent operations • Standardize equipment and supplies • Increase effectiveness and organization • Reduce research time • Ensure seamless integration with other systems • Provide easy and fast procedures • Overcome communication and processing challenges resulting from departments housed in many buildings • Ensure security and safety of valuable records Records Management Manual-City of Huntington Beach,California (OGladwell Govemmental Services.Inc. all rights reserved) 4 Res.No.20U4 Exhibit A �P u ...The Goal MONITORING AND AUDITING Compliance monitoring should be regularly undertaken to ensure that the records systems procedures and processes are being implemented according to the organizational policies and requirements and are meeting the anticipated outcomes. Such reviews should examine organizational performance and Laser satisfaction with the system'. ADMINISTRATIVE RESPONSIBILITIES Huntington Beach's Charter requires the City Clerk to, "Be responsible for all books, papers records, contracts, and archives belonging to the City, or to any department thereof, not in actual use by other officers or otherwise committed to their custody." The City Clerk is also charged with maintaining all Council records in a manner "...that the information contained therein will be readily accessible and open to the public." Every employee in the City of Huntington Beach plays an active role in the management of records'; the degree of their involvement and responsibility changes from position to position. On the next page is a chart outlining_these responsibilities and the structure of the records management program. 3 ISO 15489§10 4 ISO 15489 states,"All employees are responsible and accountable for keeping accurate and complete records of their activities" Records Management Manual-City of Huntington Beach, California (®Gledwell Governmental Services.Inc.all rights reserved) 5 Res.No.2002.9 Exhibit A c Z c y y o rn 3 e '20m ° as v 0 8 E ro 8 E o E op o �' g (a E a . � a SCD cc 0.?- � m c m t) U@�.�Ouc, x�.o8Ca3csa a—�-vc�Wyc yyc aO aQOV c tV' .dmy+.o��Qro m IL -0° W °'-Cw0 it � O ZA CC Nro () •3 a d a C `O Oro NC z � Q A F c .0 C'- 3L0 y � ° c oa r ca33 z3a ex a) FEE � p .yo � - � >'UJ > N CC C C w V) LN '8 rd E O yLp poaNCW a'oor -CTC V Oc8 4E � 0E3 � a_ �o° gn Ena cCi J W 0 - �v 0 y'6 e m-S a =VC z= t o $r c = su C G>0 H 3�maC M+mrmCCa oNd NO v CD ro m > mO E ° ' rn V d 'dromro CroCQ oo do u E CLO 99 CLri Q md '�CIO c 0 a M CA a O ' amivs 11 a) 0 3cpc'°E y SyLL E a C ai 0 J $ W� wsj a08c IXWroy OL z ro a Z3 Ot> y y c8xry �y0W 08 p md Z Ep d m o _ E -= 0 W =O w y` y ;' roo '2 UJI _ d c ' 32 9Eao c 1R � acd Z o o ms yc m W y' ovu AyD- - C Q ya roE F8c8< E. 0 LO 0 �aOaproaVe_ d � cro �o r- ro p 2 O w yE C W C ra 31: 0 to o -av � 8 E Q ellm ° - o � E�aa �88 L � m Uj ' £Cc E� F6 C r V £ O O CL O ro 0 a r d C CL i_° o � a m c O N 2 0 8 p t� - ro y m Z c p c "'6 d y L C y W d U V C at 2 a OQ Q C Cc E w A C ._ rn G U � 'O 0)•U a O iT C •y C N C C SR G C 0 d Z OGU M � v c y� � _ rod to c a a N N g y- y C C 20 0 6 M `) O m 2 -a U C 2 Q 3 C y 3 +�y ra -2 Ovv rt r- c .5 r 0 dmw $ o C? 3oc� cc E Qm 0 V � ..T. +- y y Cl �Gyy7 ro A Q1 N y C; C a'a O O y N c c Q j 7 O _ to a � mya WycE n > vc � E � UQQ OW 2 QU d Records Management Manual— Huntington Beach, California {Giad+wellGovemmentalServlceS,Inc.-all rights reserved 6 Res.No.2002-8 Exhibit A WHAT IS A PUBLIC RECORD? A "record" is. any writing containing information relating to the conduct of the public's business that is prepared, owned, used, or retained regardless of physical form or characteristics5. ACCESS TO PUBLIC RECORDS The California Public Records Act was created to "...guarantee access to information concerning the conduct of the people's business...a fundamental and necessary right of every person in this State." The act is also mindful of the right to privacy; therefore, it is critical that we protect our citizen's rights to privacy and comply with laws protecting their privacy. If a record is a public record, and if it is not specifically exempt from disclosure, it must be released unless the public interest served by not releasing it clearly outweighs the public interest served by its release. Huntington Beach's policy is to fully comply with the California Public Records Act. i j} • Assisting the Public: If a member of the public doesn't know what record they want, City staff shall assist them in identifying the records that are responsive to the request, and providing information regarding what media the record is available in (e.g. paper and electronic form). If City staff is unable to provide the record, law requires staff to provide alternatives to overcoming any practical basis for denying the request. NOTE: The requirement to "assist in identifying the records" is met if you simply provide an index to the records to the person. You do not have to create a record for a requesting person (e.g. write a summary of a document); they can inspect, review and/or copy the original document. This applies to computer data; the requester views the information as it is used by the agency. You do not have to create separate lists or import the document into another program because the requester does not have your equipment or program. These are NOT disclosable to the public: 5 Government Code§6252 through§6257 Records Management Manual- City of Huntington Beach, California (mGladwell Governmental Services.Inc. all rights reserved) 7 Res.No.20U4 Exhibit A -Preliminary drafts, notes (transitory records) not retained in the ordinary_ course of business. This includes memorandums or a-mails not retained by the City in the ordinary course of business. -Personal financial statements and other private information. •Privileged communication pertaining to claims or pending litigation to which the City is a party. -Personnel and/or medical files which would constitute an unwarranted invasion of personal privacy. -Real estate appraisals, engineering or feasibility estimates made for or by the City relative to acquisition of property until the property has been acquired. -initiative, referendum and recall petitions. •Bi-lingual ballot requests. •Certain Fire and Police (criminal) records. -Computer software. There are many specific exemptions in State law; a detailed list is provided in Appendix C. Huntington Beach must prove that an exemption applies or that the public interest in not disclosing information outweighs the public interest In disclosure. Check with the City Attorney when in doubt. PROCESSING THE REQUEST Public records requests should be submitted in writing (Huntington Beach's Public Records Request form may be used.) Although requests are not required to be in writing, it is recommended, Follow the instructions on the form; if there is any doubt if the record, or a portion of the record is public, route the form to the City Attorney s office as soon as possible. If a request specifies electronic format, and it exists in electronic format, it must be provided in electronic format; you do not have to convert it into another program or form. Architectural drawings and plans are protected by copyright laws". if these are requested, the City must obtain the written authorization from the originating architect before releasing these to a requester (unless requested by the property owner). To speed the process, ask the architect to fax their approval to you. If a firm is out of business, or does not respond within 30 days, the Building Official may authorize the release of the drawing. Police uses their own form because of the complex laws they must comply with. Building, City Clerk, Fire and Police do not send routine requests or Pitchess Motions to the City Attorney because of the high volume of requests they receive. Exception: Any requests that pertain to potential or existing litigation must be sent to the City Attorney for their approval. 6 17 usC §§101, 1 a2(a)(8), 106(1)& (2), 120(a)&(b), 201(a), 204(a) Records Management Manual-City of Huntington Beach, California (GGladwell Govemmental Services,Inc. all rights reserved) 8 Res.No.2042,9 Exhibit A mow. RESPONSE TIME The City is required to make copies of records "promptly available" to a requester upon payment of fees for photocopying, if applicable. The law allows a maximum of 10 calendar days to respond to a records request. In the interest of excellent customer service, responses should be filled as quickly as possible. If the 10 days is expected to be exceeded, immediately ask the gN Attorney to draft a letter to the requester extensions of time are allowed in unusual circumstances. The letter must be signed by the City Attorney (the law requires the head of the agency sign the letter; the City Manager delegates this responsibility). 1 FEES Copy costs are based upon "direct cost" of duplication, as stated in the most recent fee schedule. FPPC (campaign and economic disclosure statements)copies are 100 each'. As a courtesy, members of the public are not charged for the following: 1. City Council, Planning Commission and Design Review Board Agendas for forthcoming meetings; 2. Agenda Items for forthcoming meetings, if the requestor is directly involved with the subject matter; 3. Any Administrative Hearings for forthcoming meetings; 4. Budget Summaries 5. Media Only: City Council, Planning Commission and Design Review Board Agenda Packets and Fair Political Practices Commission (FPPC) Records You may require Huntington Beach's Public Records Request Form be completed. This is advisable anytime a request is made for: Voluminous records Records that will be time-consuming to retrieve a Records that contain mixed public and non-public information a Records pertaining to potential or existing litigation Government Code §81008(a). Records Management Manual-City of Huntington Beach, California (®Gladwell Governmental Services,Inc. all.rightsreserved) 9 flea.No.2002.4 f xhlbkA • Staff is busy serving other customers, and can not immediately complete the request If the request is over the telephone, they can mail you the written records request and their check for the estimated amount at the same time. Let the requester know that you will copy the records as soon as you receive the money. (Many cities have had requests for large amounts of records, which were never picked up after the requester realized how much it would cost). Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services.Inc.all rights reserved) 10 Res.No.2M-9 Exhibit A HUNTINGTON BEACH POLICIES 1. The requested record(s) must be adequately described. 2. The custodian of records (City Clerk or Department Head) can formulate regulations necessary to the efficient conduct of their office and protection of the public's records. 3. Original records shall not leave any department when being inspected by a member of the public. 4. Destroy drafts, notes or memoranda not prepared in the ordinary course of business in a timely manner. This includes computer files. 5. if the requested record(s) contain both disclosable and non-disclosable information, the law requires us to provide "any reasonably segregable portion" after deletion of the portions which are exempt by law. If there is any question as to whether the record is a disclosable document, refer it immediately to City Attorney for review. Documents are released after the non-disclosable information is "redacted," which usually entails blacking out, whiting out, covering, or removing the private information from the document. 6. You may want separate file folders for disclosable and non-disclosable records, even if it pertains to the same subject. a. Separate Files. If you have a file with large amounts of non-disclosable information, create two separate folders. b. Mixed Records. If one file or.document contains both disclosable and non- disclosable information, place a "Not Disclosable to the Public" sheet in the file, noting the non-disclosable portion. Forms are in Appendix B. c. Numbering. If using a numeric classification numbering system, always use a unique number for each file (each file will have a separate file number). d. Labels. If the file contains all non-disclosable records, clearly mark file label with "Not Disclosable" in addition to the standard information. e. Reference. If there are two files (one disclosable, one non-dislosable), place a "file reference" sheet on the left side of both file folders. Forms are in Appendix B. 7. Computerized data is eligible for public access. Be certain the data does not co- mingle non-disclosable information with disclosable data, copies of software are not released, and that security for the City's computer system is maintained. The public has a right to view disclosable information that meets the requirements of the Public Records Act on City computer equipment. If requested, copies must be made (If specifically requested in electronic form, it must be provided in electronic form). Huntington Beach may charge a fee to cover the cost of duplication. If a computer file is requested, you are not required to reformat the data or create a new record (make sure it does not contain information that is not accessible to the public). 8. Tapes of Meetings. Any person has the right to listen to (or view) a tape on City equipment, to buy a copy of the tape, or to make a copy on their own equipment. In most cases, there is no obligation to provide a written transcript. 9. Microforms and Optical Disk. The public has the right to view disclosable information that meets the requirements of the Public Records Act on City-owned equipment. Copies must be made (either in paper, or in the form it is stored in) for a fee, if requested. Records Management Manual-City of Huntington Beach,California (OGladwell Govemmenial Services,Inc, all rights reserved) l Res.No.20U4 Exhibit A 10. Agenda Staff Reports for City Council, Planning Commission or other advisory bodies for forthcoming meetings are not public until the packet has been distributed to the Council, Planning Commission or other advisory body. 11. When a decision is made not to disclose records, it must be based upon specific exemptions in Government Code §6254 et seq., or on the facts of the particular case; the public interest served by not making the record public must clearly outweigh the public interest served by disclosure of the record (the "balancing test"). 12. If the record contains information not accessible to the public, place "Not a Public Record" in the header or footer of the document. 13. If a member of the public does not know what record they are looking for, provide them with an index or listing of your records. This meets the requirements to "assist the public" in determining what records they are seeking. 14. If you have any questions, contact the City Attorney. Records Management Manual-City of Huntington Beach, California (®Gladwev Governmental SeMces,Inc.all rights reserved) 12 Res.No.2002-9 Exhibit A City Clerk Policies (may be adopted by other departments if desired) Itty Wild* • Appropriate records are to be accessible to staff and public as expeditiously as possible. • Inspection may be deferred if a record is needed by the City Clerk or staff, or if the record is needed for public business. Inspection cannot disrupt the orderly function of the office or interfere with public business unreasonably. • If a citizen is monopolizing certain records to the detriment of other members of the public who wish to inspect them, the records may be taken back. • Regulations need to be designed to protect the safety of the records against theft, mutilation or accidental damage. Inspection and copying must take place at the City Clerk's records counter. You may provide and insist upon supervision and may decline to show the record until someone can be assigned to supervise. • If you have any questions, contact the City Clerk. Records Management Manual-City of Huntington Beach, Califomia (®Gladwerl GovemmenO Services,Inc. all rights reserved) 13 Res.No.2002-s Exhit*A RECORDS INVENTORY The inventory process, as outlined here, can free up to two-thirds of storage space devoted to active files. Typically, one-third of the files will be destroyed, one-third transferred to inactive storage, and one-third will remain in prime office space. A records inventory is the systematic collection of information for each record series (a group of logically related documents, usually filed as a unit). The inventory is utilized in developing your retention schedule. It is preferable that only one person conduct the inventory; if the volume of records requires additional people, try to limit them. PROCEDURES All records should be included. STEP 1. Make a rough floor plan of the area to be inventoried showing the location of all file equipment (see exhibit s). STEP 2. Complete a records inventory form for each file or record. If you are not the user of the records, be sure to interview the users to determine accurate information. (See exhibits; blank forms are in Appendix B). If you have a retention schedule, refer to it often. It will make steps A and B easier, more accurate, and will allow you to destroy more records. A. Identify vital records (vital records are those that cannot be replaced and are needed for basic operations in the event of a disaster.) B. Identify and separate records and files that are "Candidates for Destruction." This is commonly referred to as a "file purge". DO NOT DESTROY RECORDS UNTIL YOU OBTAIN COUNCIL APPROVAL! See the Chapter on "Records Disposal" for instructions. C. Identify and separate records and files that are ready to be transferred to an inactive or off-site storage area. See the chapter on "Off-Site Records" for instructions. D. Place the records you want in your active office area back in their proper location. STEP 3. If desired, make a copy of sample File Classification Lists, index cards, or other pertinent information, and staple them to the inventory form. Hints 1. You may want to do a "basic" or "broad brush" inventory first, listing records by their records series. You can then perform your detailed inventory for every file folder. This will help you 'target" your detailed inventory in areas Records Management Manual -City of Huntington Beach,California (®Gladwell Governmental Services,Inc. all rights reserved) 14 Res.No.200ZO Exh11*A where you will reap a high percentage of records to be destroyed first, freeing up space more quickly. 2. Use two records storage boxes, one for records to be destroyed, the other for records to be transferred to inactive or off-site storage. Set files in the appropriate boxes as you are performing your inventory. 3. As you are taking the inventory, think of any questions you have or any improvements you would like to make: -is the classification appropriate? -Are the indexing systems efficient? -Are there better filing cabinets (e.g. open shelf lateral files) or filing systems to store the documents in? -Are the most frequently accessed documents easy to locate in the file? Write them on your inventory form and review them with the appropriate staff member or Department Head. Records Management Manual-City of Huntington Beach,California (®Giadwell Govemmenial Services,Inc.all rights reserved) 15 Res.No.2002.9 Exhibit A ELECTRONIC RECORDS This chapter outlines the "best practices" of other local governments. The City of Huntington Beach has it's own policies, which must be followed at all times. Electronic records are an area of law that is under development, and is constantly changing due to new laws, court decisions and rulings. Always check with the City Attorney for the most current information. Electronic telecommunications systems (e-mail, phone systems, voice mail, fax systems, internet) are a media for transport of communication and are methods to send, receive, or temporarily store correspondence. Communications generated through these systems are not City records retained in the ordinary course of business and subject to records retention policies until the communication has been printed and retained or downloaded into a local file folder and specifically recognized as a City record. This chapter refers to all Users: Employees, contractors, City Council, Advisory Body members, volunteers, and others when they are using City-provided electronic technology. 4 . 1) Network Policies: a) Computers, electronic media and other related technologies are provided for business-related purposes only. b) All data, messages, and information stored on electronic media provided by the City are the City's. The City reserves the right to access and properly disclose all such stored information for any purpose. c) The use of City technology for personal profit or gain, or for any other for-profit activity not specific to the mission or duties of the City is prohibited. d) All electronic records must be created by authorized users; authorized users must be documented. The City reserves the right to modify and/or restrict access if necessary to assure that the network continues to function properly for all Users. e) Computers, networks, and related technology may not be used to annoy, harass, or offend other people. Chain letters are not allowed. f) No User shall maliciously access, alter, delete, damage, infect or destroy any computer system, computer network, computer program or data. g) All software used by City employees must be appropriately acquired and licensed (i.e. purchased). Software that has not been so acquired will be Records Management Manual-City of Huntington Beach, California (@Gladwetl Governmental Seances,Inc. a0 rights reserved) 16 Res.No.2002 9 Exhibit A removed; software that has not been approved by MIS will not be supported by MIS. h) Users shall respect the legal protection provided to programs, documents, and data by copyrights and licenses. Users may not copy City-owned or licensed software or data to another computer system without the prior approval of the City. i) Users are responsible for understanding and exercising reasonable security precautions when using computing resources. This includes, but is not limited to: knowing, using and preserving the secrecy of user codes and passwords, changing passwords on a regular basis, logging off systems when finished working, etc. j) Users shall not circumvent established procedures defining eligibility and/or authorized for access to information or computing resources. k) Plan for migration of data and software. Ensure existing data is in standard formats, and the data is copied or transferred into any new system purchased. 2) Records Management Policies a) Retention periods, public access and other policies and procedures for paper records also apply to electronic records (see the appropriate chapter/ subject). b) When the electronic record is going to be used as the record copy (original) of a document, electronic records must be kept pursuant to routine procedures designed to assure their accuracy. They must reflect the content, structure, and context within the system. Electronic records should be inviolate (not damaged, destroyed, or modified), coherent (represent logical relationships), and auditable (actions taken to the document can be documented). c) Erase drafts, notes and memoranda not retained in the ordinary course of business on a regular basis from all computer media. Do this at least annually on purge days. 3) Operational Policies a) Standardize operational procedures within each department to ensure all employees can find information quickly and easily at each other's workstations. b) Store all files on networked drives; these are backed-up nightly and are accessible to other department employees as well as temporary employees during illnesses or vacations. c) If you do store any files on your hard drive ("Crr), make a regular back-up to protect against hard disk failure, viruses, theft, or fire damage. Maintain at least five different copies of backups and rotate them regularly (if there is a virus, you need to fall back to the last backup without the virus). See Step 4 for detailed instructions, and always contact the MIS department when initially establishing your back-up to ensure you are using the correct software and backing-up the appropriate files. OPERATIONAL PROCEDURE STEP 1. Develop standard directory and file name nomenclature: EXAMPLE ALL documents must be placed in a folder! s Federal Rules of Evidence, Rule 803(6) s Model Guidelines for Electronic Records, National Historical Publications and Records Commission. Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc. all rights reserved) 17 Res.No.2002-1 Exhibit A El Agendas Face Sheets(by year) El 2000 E] 1999 El 1998 El Agreements&Contracts Correspondence re: Agreements or Contracts El 2000 1999 1998 E2 Budgets El 2000 El 1999 M 1998 Claims&Lawsuits Correspondence-by name El Commissions Boards&Commission Status Lists,Corres. El Correspondence INDIVIDUAL'S miscellaneous Correspondence El Kathryn 0 Jan El Elections ED Forms ALL City Clerk Department Forms Insertions Insertion Orders M 2000 El 1999 El 1998 Labels Mailing Labels (ALL) El Logs FPPC, Resos, Ords, etc. Records Management Manual-City of Huntington Beach,Califomia (QGtadwell Governmental Services,Inc. all rights reserved) 18 Res.No.2002-9 Exhibit A STEP 2. Save the file on the appropriate drive and directory (use a networked drive whenever possible because it is accessible to other staff members in your department.) STEP 3. Type the file location at the end of the document in a very small font. This is an automatic function in your Word Processor (View, Header/Footer, Insert Auto Text,_Filename and Path). Exhibit 12. End of Document File Location S_Centralfites/fileref.wpd STEP 4. Backup. A misplaced disk, viruses, bad segments on a disk, total disk failures, fire, or possible theft could cause a loss of your files. Ensure your files are saved on a networked drive that is automatically backed up by MIS. STEP 5. Deletion. Computerized records must be deleted in conformance with the adopted retention schedule. Hints On the first working day of every month, quarter or year you may want to sort your files by date, delete any files that are not necessary and/or the retention has expired. Remove any unnecessary drafts or notes. If this is done every month, it only fakes about 90 minutes! Records Management Manual-City of Huntington Beach, California (ivGladwell Govemmental Services,Inc. all rights reserved) 19 Res.No.2002-8 Exhibit A ELECTRONIC MAIL Users are solely responsible for the management of their mailboxes. E-mail is a business tool which will be used in accordance with generally accepted business practices and current law reflected in the California Public Records Act to provide an efficient and effective means of intra-agency and inter-agency communications. This applies to all elected officials, appointed officials, employees, and consultants or other non-employees utilizing electronic communications with the City. 1) E-mail is for business-related purposes only. All e-mail communications are the property of the City. The City reserves the right to retrieve and make proper and lawful use of any and all communications transmitted though the e-mail system. The City respects the individual privacy of its employees. However, an employee cannot expect privacy rights to extend to work-related conduct or the use of City- owned equipment or supplies. Consequently, e-mail users shall have no reasonable expectation of privacy in communications sent over the e-mail network as e-mail communications are not confidential. For purposes of this policy, e-mail shall also include all message transmitted on the Internet. 2) Proper Use of E-mail a) Communications transmitted over the e-mail system shall involve City business activities or contain information related to the accomplishment of City business, administration or practices. b) Users of e-mail are responsible for the management of the mailbox and its associated folders. E-mail documents will remain in a folder until deleted, which should be done at least once a week. The City may maintain backup of all e- mail communication for a period of time. 3) Prohibited use of E-mail a) Messages that disrupt or threaten to disrupt the efficient operation of City business or administration are prohibited. Messages prohibited in this section include, but are not limited to: i) Messages that publicize a personal dispute other than according to an approved grievance or complaint procedure. ii) Messages that constitute or counsel insubordination. iii) Messages that may harm close working relationships. iv) Messages that may take employees away from their assigned tasks. v) Messages that may undermine the City's ability to provide public services through its employees. vi) Messages that harm the integrity of the system or network. b) Messages that violate law, violate individual rights, create potential liability for the City or violate public policy of the State of California are prohibited. These prohibited messages include, but are not limited to: i) Messages which are pornographic obscene. ii) Messages in conflict with the City's Sexual Harassment Policy or any other policy prohibiting discrimination, including harassment, on the basis of race, color, religion, sex, national origin, ancestry, age, physical disability, mental Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services.Inc. all rights reserved) 20 Res.No.2002-9 Exhibit A disability, medical condition, veteran status, marital status, sexual orientation or any other status protected by local, state or federal law. iii) The use of racial, religious or ethnic slurs. iv) Messages intended to harass or annoy. v) Threats that implicate personal safety. c) E-mail shall not be used to solicit or proselytize others for non job related commercial ventures, religious or political causes, outside organizations or other non-job related activities. 4) Status of E-mail Communications a) E-mail communications are not confidential and are subject to review by City management and disclosure to the public. b) E-mail communications may be subpoenaed or requested under the Public Records Act and/or may be used as evidence in court or as part of an investigation. The content of e-mail may be disclosed within or outside of the City without employee permission or knowledge. c) City management has the authority to access communications in the e-mail system at any time for any lawful City business-related reason. d) The City has unlimited access to protect system security or the City's property rights. 5) Records Management a) E-mail messages which are intended to be retained in the ordinary course of the City's business are recognized as official records that need protection / retention in accordance with the California Public Records Act. Because the e-mail system is not designed for long term storage, e-mail communications which are intended to be retained as an official records should be printed out and the hard copy filed in the appropriate subject file. b) The City will maintain copies of all e-mail messages determined by staff to be official records for a minimum of two (2) years or as otherwise designated in the City's retention schedule. c) E-mail communications that are not intended to be retained and which serve no useful purpose to the city (transitory communications) should be deleted from the system on a weekly basis. 6) E-mail Etiquette and Use a) Remember you are representing the City through your communications both internally and externally, and it is critical that you maintain a positive. image for both yourself and the City. b) Be certain that your message is addressed to the proper person. Be sure you check the list of persons being e-mailed when you choose a "Reply All" or "Group — All Employees" function. E-mail should not be used for broadcast purposes unless the message is of interest to all users. c) Capitalize words only to emphasize an important point or to distinguish a title or heading. Capitalizing whole words that are not titles is generally interpreted as shouting. d) Be professional and careful of what you say about others. E-mail is easily forwarded and blind copied. Think twice before sending angry or sarcastic messages. Records Management Manual-City of Huntington Beach,California JOGladwell Governmental Services,Inc.all rights reserved) 21 Res.No.2002-9 ExhiYd A e) Be aware that deleting or erasing information, documents or messages maintained on the City's network is, in many cases, ineffective. Deleted computer files can be recreated by a variety of means, and most systems maintain a "log"of transactions. Records Management Manual-City of Huntington Beach,Califomia (OGladwell Governmental Services,Inc. all dghtsteserved) 22 Res.No.2002-8 Exhibit A Hints 1. Use the "front page test" for all e-mail or voice mail communication: Would you be comfortable seeing your message on the front page of the newspaper? if not, do NOT send it. 2. Organize your computer files in folders by year, when possible. When doing your annual purge, you can simple click and drag the folder to the "Recycle" bin. 3. You can create a "Read Me" file that explains your computer directories and the contents that should be placed there. When you have a new or temporary employee in your department, they will keep your organization consistent. Records Management Manual-City of Huntington Beach, California (cGiadwell Governmental Services,Inc. all rights reserved) 23 Res.No.200" Exhibit A FILING PROCEDURES r FILING POLICIES Consistency and standardization are critical. During employee breaks, meetings, illnesses or vacations, co-workers must be able to quickly retrieve needed documents. All files must be filed in the appropriate filing area, vault, or storage area and must be freely accessible to other staff members; all records pertaining to the conduct of business belong to the City of Huntington Beach. Since both space and labor are critical factors for Huntington Beach, these procedures have been designed to provide for destruction and transfer functions at the "front end". This will ensure that filing areas and inactive storage areas are self-maintaining and most records are automatically scheduled for destruction or transferred to inactive storage areas the appropriate time. These procedures have also been designed to make the most powerful use of document imaging / optical disk and full-text searching technologies. Government Code §50110 requires employees to furnish the clerk with three copies of any "...book, pamphlet, report, bulletin, or other publication issued by them at the expense of the local agency...". Always send four copies of these documents to the City Clerk. The City Clerk will file one in the City's archives and is required to send a copy to the: -State Library at Sacramento •Institute of Governmental Studies of the University of California at Berkeley; and -Public Affairs Service of the University of California at Los Angeles The law DOES apply to records that go to Council, such as: (from Evelyn) -Consolidated Annual Financial Reports •Budgets Records Management Manual-City of Huntington Beach,California (OGladwell Governmental Services,Inc. all rights reserved) 24 Res.No.2002a Exhibit A -City-wide publications that are mailed to Citizens -Informational Brochures Addressing the Organization as a Whole: e.g. Citizens Pamphlet on the City Council This law does NOT apply to records such as: -Audits -Environmental Impact Reports Informational Brochures on Individual Programs: e.g. Recreation programs FILE CLASSIFICATION SYSTEMS A classification system organizes your files. Each records collection has unique needs, and the classification system must be custom-designed for maximum efficiency. Major types of classification systems are: 1. Alphabetic 2. Numeric 1. Geographic 2. Chronological 1fRS INN 19W Alphabetic systems are appropriate for small records collections, providing "direct access" and simple retrievals. There are at least 10 to 15 times more chances of a misfile when using letters, than when using numbers''. Because alphabetic systems have a very high rate of misfiles and do not allow for managed growth, "indirect access" numeric systems are used for large collections of records. An index, or cross-referencing system may be required ("indirect access")for some systems. The general "rule of thumb", if you have more than one four-drawer filing cabinet of a specific records series, it is more efficient to use numeric classification systems. Call an expert to evaluate or set up a new classification system: It can impact your efficiency dramatically, and once it is established, it is very expensive to change. Guides can help to find files quickly. '°Barber, Donald T.and Langemo, Dr. Mar,Filing Dynamics. Emeryville, California: Marsale Publishing Co., Ltd. Records Management Manual-City of Huntington Beach, California (®Gladwell Gavemmental Services,Inc_ ali rights reserved) 25 Res.No.2002A EAU A s s' qq t When retrieving a file, always use an OUT card and indicate the date and person (this complies with ISO 15489 §§8.2.2 and 9.8.3,which states that control measures should be implemented within a records system and the that movement of records should be documented.) r = 0 See the "Hints" section of this chapter for ideas you my want to incorporate into your out card" procedures: Records Management Manual-City of Huntington Beach,California (OGladwell Governmental Services.Inc.atl rights reserved) 26 Res.No.2002-9 Exhibit A FILING PROCEDURES -ALL DEPARTMENTS AVOID filing records printed on dark-hued colored paper or newsprint. in files. Both are difficult to image on microfilm or optical disk, and newsprint will discolor and eventually destroy other paper because of its high acid content. Photocopy these documents, enlarging the newsprint), then file. You'll want to have your retention schedule for reference while filing. STEP 1. "Weed Out" or screen records before you file. Don't file anything you don't have to! STEP 2. As you assign documents to files, always pull the file folders and make sure they are not too full, and that they contain the correct records. A. Try to avoid filing permanent documents with non-permanent (transitory) records. e.g. Planning Commission Files: Working: Meeting notices, agendas, correspondence Historical: Bylaws, appointments, minutes, resignations, resolutions B. For files that contain records that are not disclosable to the public (e.g. financial statements), place a form RM-2, Contains Information Not Disclosable to the Public , sheet on top of the documents (see Appendix B for forms). Records Management Manual-City of Huntington Beach, California (®Gladwell Governmental services,Inc. all rights reserved) 27 Res.No.2002-9 Exhibit a STEP 3. If you use a numeric classification system, Write the file number on the original document in the upper right comer in black ink (this prepares your files for document imaging/optical disk technology). Format for file number g3p•1a 1ana awe, STEP 4. File immediately and completely! Do not let "piles" of documents or folders build anywhere - desks, shelves, office or vaults! STEP 5. For large groups of files, you may want to place documents into a sorter according to their records classification. STEP 6. Retrieve the file folder , file documents in the folder in date order, the most recent on top. Retain only one copy of a document (don't file two copies of the same document.) Use a File Reference Form referring to the folder with the original document in lieu of making copies and filing copies— it's much quicker, and only adds one page to a folder. Records Management Manual-City of Huntington Beach,California (QGladweii Governmental services,Inc. an rights reserved) 28 Res.No.2002 8 Exhibit A STEP 7. Full File Folders. Do not overfill folders! (75 sheets of paper): A. Pull the old file and complete a form RM-1 File Reference Form, then place on top of the last document in the file. Make another File Reference Form , which will be stapled on the left side in the new file referring to the previous folder (see Appendix B for the form). This is far less time consuming than continually photocopying documents then filing them in several folders. If also reduces the amount of space your rites take UP. File Reference Form W �x -Y .t Diane we, B. If Permanent or Inactive Storage is designated on the Retention Schedule, stamp or label the outside of the old folder with "transfer" on the outside of the full folder and indicate the month and year the file is to be transferred to a storage area. Folder with destruction and transfer stamps A.S.«....::'. Ugbg Diane R.Gladwell GMC C. Retention/Destruction. Refer to the retention period in the shaded column on the Retention Schedule (e.g. "2 years"). If there is more than one type of document (e.g. a contract and miscellaneous correspondence) in the file, use the longest retention time period for the file folder. If the file can be destroyed at a later date, stamp or label the full folder with destruction date on the outside of the file folder or label. If you are unsure of any destruction dates,call the City Clerk or City Attorney. STEP 8. Create a New File Folder(if applicable): A. Always use folders with double tabs. Records Management Manual-City of Huntington Beach, California (®Gladweii Governmental Services.Inc. all rightsresenred) 29 Res,No.2002-0 Exhibit A -Standard manila folders 01-point)for light usage, •Pressboard folders (14-point)for heavy use. -Classification folders (additional separator pages) for documents that can be grouped into 3 or more document types or subtopics. •Pocket folders with tabs (no cover flaps on top) for spiral bound or large documents. B. If appropriate, type one label and place on the file folder. Type descriptions that clearly identify the topic; you may add additional lines referring staff to another folder with a similar topic. C. If appropriate, place color-coded number labels on folder. If the file folder will be filled with records from one particular year (e.g. time cards), place a year label on the folder(it helps retrieve the file faster). Color-coded label D. Use "guides"to help find files quickly. File Guides 3 E. Expandable File Folders. If you have a large number of files pertaining to the same subject, place them in an expandable folder and label the one folder (easier than labeling 10 files!). It is preferred that documents are organized within manila folders, which are then placed inside the expandable folder. 1. Type a label with the file number and place it where it can be most easily seen without removing it from the filing cabinet (preferably on an end-tab). Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services.Inc. all rights reserved) 30 Res.No.2002-9 Exhibit A 2. If using lateral, open shelf filing cabinets and older expandable folders without the end tabs to label them: On the right end accordion folds (which will face out on the shelf), write in black marker the file number or subject-this makes locating files much faster. STEP 9. File document and file folder immediately. Documents should be in chronological order within the folder, the most recent on top. Place folder in the appropriate filing cabinet in order immediately. Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services.Inc. all rights reserved) 31 Res.No.2002-9 Exhibit A ALPHABETIZING RULES In general, smaller filing systems use alphabetical file classification systems. These have been simplified based upon ARMA (Association of Records Managers and Administrators) guidelines. 1. Transpose names, even if a company: FILE AS... Diane R. Gladwell, CMC Gladwell, Diane R. Douglas Van Patten &Associates Van Patten, Douglas&Associates 2. Spell out all abbreviations and acronyms. FILE AS... LAFCO Local Area Formation Commission 3. Ignore punctuation. FILE AS... Richard O'Donnell Odonnell, Richard Marie Smith-Code Smithcode, Marie 4. Nothing comes before something (a space comes before"a"). FILE AS... Homeless Homeless Homeless Services Homeless Services 5. Numbers come.before letters. FILE AS... 1985 Main 1985 Main (before alpha files A-Z) 60-day Notices 60day notices (before alpha files A-Z) 6. Ignore "The", "of, etc. The only exception is when the word "the" is the first filing unit in a filing segment. In this case, "the" is the last filing unit. Spell out all symbols (at least mentally) such as %,""$," "#," and file alphabetically. FILE AS... County/ County of Orange Orange, County The Whistle Stop The Whistle Stop 7. File under the most commonly used name; use form RM-1. File Reference Form, in other folders or create"dummy"folders to prevent a different folder from being created. Still in doubt? Look in the Phone Book and follow what they do.... Records Management Manual-City of Huntington Beach,California (OGladweil Governmental Services,Inc.A rights reserved) 32 Res.No.2002-9 Exhibit A RETRIEVAL PROCEDURES Do not move folders, records, or records storage boxes belonging to other departments! If you need to access to a record stored by another department, contact personnel from that department to retrieve the record for you. STEP 1. Only authorized personnel should file and retrieve documents. Allowing other personnel access to the files will result in lost or misfiled records. :4.- _ STEP 2. Always use "out cards" in all filing cabinets and storage areas when any file is removed unless you going to immediately re-file it (e.g. you are simply adding a record to a file folder). See the "Hints" section of this chapter for ideas you my want to incorporate into your out card" procedures. Records Management Manual-City of Huntington Beach,California (OGladwell Governmental Services,Inc. all rights reserved) 33 Res.No.20024 Exhibit A Hints 1. Files should be filed in their appropriate location at the end of each day with the file drawers closed; this will protect them in the event of a fire or other disaster. 2. Consider "historical" and "working" files for some subjects (e.g. Commissions). One will contain non-permanent records that can be transferred or destroyed, the other file will be retained permanently. 3. Use a "dummy" or "place holder" folder to refer staff to the correct file for subjective topics (a document that could be filed in two different locations). This will prevent two folders being created for the same subject, and allow staff to quickly find the correct folder. 4. When retrieving a file, use an OUT card to indicate the date and person who has the file (this complies with ISO 15489 §§8.2.2 and 9.8.3, which states that control measures should be implemented within a records system and the that movement of records should be documented.) This procedure should be even when retrieving storage boxes or records stored within a box. Ideas for Out Cards: ■ Place out cards at eye level in a bin located where it will remind everyone to use an out card. Attach a pen to the bin so it is easy to note the names and dates of the person who has the file. ■ Make small slips of colored paper indicating different personnel in your department (e.g. Mary is blue, Fred is yellow, etc.). When someone has a file, just place the appropriate colored paper with the date on it in the out card. ■ When a folder is originally produced, copy the label and place the copy inside the folder. When the folder is "out", remove the copy and place it where the file is normally located with the name and date of the person who has the file. ■ Copy the request form that resulted in the folder being out and place it where the file is normally located. 5. You may want to establish a tickler file to monitor the return of borrowed documents. 6. On selected documents (e.g. Agendas and Minutes), file number following each item (you will be able to find file numbers easily and quickly via "find" in your word processor and/or document imaging system.) If you are using parentheses or other punctuation, you may want to put a space between the information, because some full text searches see anything without a space as one word. Records Management Manual-City of Huntington Beach, California (®Gladwell Governmental Services.Inc. all rights reserved) 34 Res.No.2002-8 Exhibit A Agenda Summary Excerpt 1. BUDGET AMENDMENT..... 200-01-33 7. File as soon as possible. The longer you wait, the more likely the record is to be lost or damaged; others need access to the information. 8. For permanent records, use folders with clasps (buy them that way, don't put the clasps in afterward). They will keep your documents organized and in order. If you have older folders where the metal bars are on the outside of the folder, they will catch on other folders, tear folders, and generally drive you crazy. Use 3" wide clear packing tape to tape over the exposed_bars to fix the problem. 9. Don't use "compressors" in your file folders (the metal bars that go over the clasps to secure documents) unless you are filing large maps. They are time consuming, cut your fingers, and documents can be secured by simply bending the clasps outward. 10. Don't store spiral-bound documents separate from the file location. Place the spiral-bound document (e.g. Municipal Budget) in a pocket folder; then file it next to the regular folder (e.g. Resolutions and agenda reports adopting the budget). 11. If you need to convert top-tabbed folders (traditional 4-drawer file cabinets) to end-tabs (more efficient open-shelf lateral file cabinets) and don't have the funds to purchase new end-tabbed folders and move your documents into them, you can convert your old folders. Cut off the edge of the front side of the folder 1", then place color-coded labels on the edge that is sticking out". This is not the best solution, but it is much better than storing top-tabbed folders in open-shelf lateral filing cabinets. 12. If you have legal-sized open-shelf cabinets and letter-sized folders, place a 2x4 piece of wood behind the files. 13. As you find files that can be destroyed, place them in a clearly marked location for future destruction. 14. Use rubber gloves when filing large quantity of documents — they grab the paper quickly, and you won't get paper cuts. 15. It's more accurate, consistent and efficient if one person files the record. It is not recommended that temporaries or unskilled employees file records. Government records address complex issues, and some agencies have great difficulty locating records filed by unskilled labor. Records Management Manual-City of Huntington Beach,California {®Gladwell Governmental Services,Inc. all rights reserved) 35 Res.No.2002.9 Exhibit A 16. Consider not filing some records that have short retention periods, but place them in a bin in the filing area. For example, copies of purchase orders can be placed directly in a bin and then destroyed every 6 months, saving the labor to file every time you issue a purchase order. If you need a purchase order that is older than 6 months, call Finance, who is the Office of Record. 17. Be careful when switching brands or ordering color-coded labels. Different brands have different colors for letters and numbers, and you can end up with different sizes (1", 1/2",.1/4"). 18. For project files (e.g. planning), you may want to provide project status information on the outside of the folder. This can be done by developing a self- inking stamp, printing it on label stock, or printing the outside of the folder. Use RoIlLabels to tag rolled plans and maps. S. lane For procedures to box records, refer to the Equipment, Storage and Preservation Chapter- Inactive Storage Procedures. 19. Twice a year, review your records for files to be destroyed. 20. Audit procedures annually. Records Management Manual-City of Huntington Beach, California (QGladwelt Governmental services,Inc. all rights reserved) 36 Res.No.20=-9 Exhibit A RETENTION SCHEDULES Retention schedules help to prevent this from happening to you... A retention schedule will help you file efficiently and prevent your files from wasting valuable space and time. The schedule will also help to organize your files. Retention schedules provide other valuable information: Time schedules for the disposition of records, • Destruction and/or transfer timeframes, • Media (paper, optical disk, magnetic/ hard drive / computer, microfilm), • Whether to scan into the document imaging system, and whether you can destroy the paper version after the record is inactive; • Disposition (active, inactive, etc.) The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed. Only the original or "record copy" should be retained for the full retention period. Duplicate copies of a record should be destroyed as soon as their administrative purpose has been served ("when no longer required"), which in all cases should be less than that of the copy of the record. No duplicate copies of any record shall be retained, in any form, by any department or by any employee, past the scheduled retention period (within the guidelines of the retention schedule —e.g. purging is by "full file folder"). ISO 15489 states records should be eliminated as early as possible in an authorized, systematic manner. "...schedules must be specific and consistently used. Adverse intent (to keep records out of court) is both a civil and criminal offense."" There are many specific legal requirements that will apply to your specific profession; the person who develops the retention schedule will need to do exhaustive legal research to acquire this information. The retention schedule should be organized to match your filing system so that it will be used when records are filed. " California Secretary of State Local Government Records Management Guidelines§2-2040 Records Management Manual-City of Huntington Beach,California (TGladwell Governmental Services,Inc. all rights reserved) 37 Res.No.2002.9 6chihitA DEVELOPMENT PROCEDURES STEP 1. Conduct your records inventory (you may want to draft a "broad-brush" inventory first, then perform a more detailed inventory). STEP 2. Research Legal Requirements A. Research appropriate government codes —State, Federal and Local. B. Professional resources within your department. C. Ask for copies of other cities' retention schedules. D. Use the State Guidelines for minimum retention periods. E. Utilize the resources of the City Attorney's office. STEP 3. When there aren't specific legal requirements: A. Two-year retention period is the basic legal requirement for municipal government12. B. Consider the following factors: -Historical value (Documentation of the development of Huntington Beach and its programs, policies and actions.) .Administrative value (Needed to carry out the operation of the City.) -Legal value (Specific regulations governing requirements and disposition, or the rights and obligations of individuals and organizations.) -Fiscal value (Needed for financial transactions of the City.) -Space available to maintain the record -Cost to maintain record (Include re-creation, storage and retrieval, personnel and space expenses.) -Frequency of reference -Office of record (Is the record a duplicate?) 12GC§34090 Records Management Manual-City of Huntington Beach,California (®GladweUGavemmenlalSerAtes.int.allrigbt$TtS Ved) 38 Res.No.2002.9 Exhibit A Further information about the factors that are taken into account when establishing retention periods are contained in ISO 15489. UTILIZATION OF RETENTION SCHEDULES STEP 1. When determining the retention for an entire file, use the document with the longest retention. STEP 2. Destroy Records. It is critical to destroy original records only in compliance with existing law or the Council-adopted retention schedule, after Council approval, with the destruction done in a systematic and routine basis, in the course of normal business activity13. As stated in the City's records retention schedules, there must be no outstanding claims, complaints or litigation pending on the records destroyed. The approval of the City Council is required for the destruction of all original records (this does not apply to copies, drafts or non-records). There are significant criminal and civil penalties for the improper destruction of public records, including embarrassing media coverage. See the chapter, Records Disposal, for more information. E E. Huntington Beach policy retains the paper copies of all legislation, minutes and deeds even after they have been archived onto CD-R or microforms for public reference. According to law, paper records may be destroyed when their retention expires, or after they are properly archived onto microfilm or optical disk. Refer to your records retention schedule to determine if the paper record may be destroyed after imaging. Records retention schedules must be reviewed by all departments for possible changes every other year (bi-annual review). See the Records Disposal Chapter for procedures to label, list and destroy rewords. 13 ISO 15489 §9.9 . Records Management Manual-City of Huntington Beach,California (OGladwell Governmental Services.Inc. all rights reserved) 39 Res.No.2002-9 Exhibit A EQUIPMENT and STORAGE STEP 1. Filing Cabinets Type of Space Fast Access High Growth Attractive Sccure Cost Equipment Efficiency Capacity Managetnen[ Drawers E] ❑ I C Shelves r-rin ❑ 1❑ CQ7 ��C]C C❑ Cj Dual Upiis [ ] : D❑ ❑ Sliding i-❑ O l �❑ ❑ Units Compressed M ❑( MM Mobile Shelving ❑.t❑Excellent CIr1❑Average ❑Poor Source: Balough, Ann, Records & Information Management Report, November, 1999 A. Lateral, open-shelf cabinets with color coded labels are the most efficient. v i1. 5 t!! t 11 u".i 1 } E Advantages of open shelf files are" : 1. Retrieval may be 40% faster and refling approximately 50% faster 2. Errors are reduced, primarily due to color coding 3. The cost of shelving is lower (approximately 1/4 of traditional filing cabinets) 4. Open-shelf filing requires less than half as much floor and aisle space as traditional filing cabinets 14 Mims Ill,Julian L.. Records Management:A Practical Guide for Cities and Counties. Washington, DC: International City/County Management Association, 1996. Records Management Manual- City of Huntington Beach,California (�Madweii Governmental Services,Inc, all rights reserved) 40 Res.No.2002-9 Exhibit A B. Pull-out lateral drawer files is the second choice. Although they hold only 2/3 of the capacity of open-shelf lateral files, they do support top-tabbed folders, and have a'higher capacity than traditional four-drawer cabinets. qiv C. Mechanized Shelving. Use only where space constraints are your primary consideration. Labor expenses to file and retrieve records exceed cost of space savings. y4fit rl I Yi 4, a1+ t t... F 2€ ?,ti 31S 6 (t 1 f 1' Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc. all rights reserved) 41 Res.No.2002-5 Exhibit A d Records Management Manual-City of Huntington Beach,Califomia (®Gladwen Governmental Services.Inc.all rights reserved) 42 S Res.No.2002-4 Exhibit A D. Large sized maps and drawings There are many different systems to store large sized maps and drawings. 1. Open shelving units are shown here with "RollLabels" to tag rolled plans and maps. Some smaller maps are shown folded as "flat files"on the shelf below. a'a °AI W01lM1M1<W I ane K.Wadwell, 2. Vertical files require 66% less floor space than standard flat files (2 112 flat files = 1 vertical file). 3. Mobile roll files are convenient for smaller office storage. x. ,u s Records Management Manual-City of Huntington Beach,California (®Gadwell Govemmental Services.Inc.all rights reserved) 43 Res.No.2002-9 Exhib t A ARCHIVES AND HISTORICAL DOCUMENTS PROCEDURE Archival records have permanent historical (research), legal, or social -value. They document the history and the development of Huntington Beach, and provide information and research. Only 5% - 10% of records usually qualify as "archival". All Resolutions, Ordinances and Minutes should be printed on acid-free paper (pH between 7.0 and 9.5). Do not use scotch tape, metal paper clips, or place papers near newsprint (newsprint is very acidic, and will discolor and eventually destroy any paper it touches) on archival documents. Whenever possible, use acid-free papers, folders and boxes, and lay archival books flat on shelves. Paper will self-destruct over the years because of its high acid content and other environmental factors. Although an expensive process, paper can be deacidified using "aqueous" or "non-aqueous" methods, depending upon the type of ink. Tears can be mended using Japanese tissue paper and ethyl cellulose paste. These services are provided by professional records preservation specialists: Brown's River Records Preservation Services: (800)639-3027 Disaster Recovery Services: (817) 535-6793 BMS CAT: (916) 641-6705 Only silver halide microforms (roll, fiche, etc.) are archival. Copies are usually made of diazo (copies are also made of vesicular and direct-image) film. Ensure you are storing the silver halide film in your archives and off-site disaster recovery location. Optical Disk (WORM, CD-R, DVD-R) media have not been in existence long enough to provide empirical data on the longevity of the media. Until the length of time this media remains stable has been proven, copy all information onto a new disk every 5 years. For sensitive or archival documents, consult with the City Clerk. Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc. all rights reserved) 44 Res.No.2002-9 Exhibit A DISASTER RECOVERY PLANNING PROCEDURES r , Disaster recovery provisions are critical to municipal government because of the services they provide to the public. A well planned and managed disaster recovery records management plan can save lives in the event of a disaster and can.provide the expedient return of services to the public (the opposite is also true). Provisions for disaster recovery, preservation of original records, and efficient storage and retrieval systems are fundamental to effective records management. Government Code §34090.5(d) requires a copy of microforms, or optical disks, be "kept in a safe and separate place for security purposes." STEP 1. Determination of appropriate records to preserve on microform or optical disk: A. Vital Records. Those records we must have to have to continue basic operations. Some examples include authorizing legislation, land use, infrastructure engineering drawings, payroll, accounts receivable, and licenses. B. Other Records. Evaluate: -Frequency of reference -Duplicate record (are you the Office of Record?) -Historical value -Administrative value -Legal value •Fiscal value -Cost to maintain record STEP 2. Determine the best method and media. Always provide dispersal (a copy of vital records stored off-site, preferably outside of California). A. Paper Dispersal. This entails simply making a copy of the record and storing it in a remote location. This is the least expensive to implement, but has expensive long-term consequences. B. Microforms (analog imaging). Documents must be filmed in complete, sequential order. There are various formats available: -Aperture Card: A keypunched card that has an opening for one or more frames of microfilm, typically utilized for engineering drawings; contains from one to eight images. Records Management Manual-City of Huntington Beach, California (OGladwetl Govemmental Services,tnc. all rights reserved) 45 Res.No.2002-9 Exhlbit A -Cartridge: Self-threading roll film; contains up to 3,500 images. -Computer Output Microfilm C( OM): Creation of microfilm directly from computer files. •Fiche: Single sheets of plastic (4x6); contains up to 338 images arranged in a grid pattern. -Jacket: Plastic sheets with single or multiple sleeves to hold strips of microfilm. Jackets can. be updated by adding one or several images (labor intensive); contains up to 60 images. •Roll: Most economical for sequential information; contains up to 3,500 images. Only silver halide microforms (roll, fiche, etc.) are archival. Copies are usually made of diazo (copies are also made of vesicular and direct-image)film. Ensure you are storing the silver halide film in your archives and off-site disaster recovery location. C. Optical Disks (digital imaging) WORM Optical Disk, CD-R, or DVD-R Various legal and operational standards must be met for all these media, which employ lasers to create "pits" on the surface of the media. Only media that does not allow changes (CD-R, WORM-Write Once, Read Many Times or DVD) is authorized by California Government Code. Various legal and operational standards must be met. Advantages include non-sequenced input, dynamic searching, wide access, and duplication avoidance. STEP 3. Evaluate Records.Vault (if applicable) A. Walls, floor and ceiling should be at least 6" reinforced concrete. B. Door should be at least a 2-hour rated vault door with a combination lock and escape'device. Vault should have no more than two doors. C. The lowest records storage space should be not less than 4" above the floor and four feet below light fixtures. Do not place shelves against exterior walls. D. Vaults should have fire suppression systems that will not damage records; any water sprinkler valves should be removed from the vault. E. Temperature should be kept between 60" - 700 (should not fluctuate). F. Humidity should be kept between 40% - 50%. G. There should be no windows or unnecessary light in the room. Since fluorescent light is extremely damaging, install UV filters (very inexpensive) over fluorescent tubes. STEP 4. Develop Administrative Procedures A. Turn off lights in records vaults whenever possible. Records Management Manual-City of Huntington Beach,California (®Gladwell Govemmental Services,inc.au rights reserved) 46 Res.No.2002-8 Exhibit A B. Close all filing cabinet drawers whenever possible, but absolutely at night. Close all doors at night. C. Store data backups and other vital records in fire-proof cabinets at least 4" above the floor. D. Include a dispersal copy of records in an off-site location. This includes data back-ups, original microforms, and copies of CD-Rs or optical disks. E. Test your backups! Run through a restoration procedures to ensure it is working properly (your process will have "bugs" that will need to be worked out and processes developed to ensure the full data is restored). F. Test your fire protection and alarm systems. G. Compile a complete list of all records - store a copy of the list off-site. H. Keep a list of important telephone numbers in a location easy for anyone to find. During business hours, contact the purchasing department. Here are the numbers for Records Preservation Services. Paper: Brown's River Records Preservation Services: (800)639-3027 Disaster Recovery Services: (817) 535-6793 BMS CAT: (916) 641-6705 Data Recovery (hard disks, etc.): Lazarus Data Recovery: (415)495-5556 1. Provide for secure storage of originals -Shelving at least 4" above floor -Humidity •Temperature -Light -Fire-proof cabinets for vital records •Minimize exposure to loss (water pipes, etc.) Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services.Inc.all rights reserved) 47 Res.No.20024 Exhibit A STEP 5. If Disaster Strikes your Records .... A. Ensure utilities (gas, electricity, water) are turned off, or secured. B. Make sure the area is secure from theft or further damage. C. Notify appropriate internal staff. D. Call disaster recovery vendors (above). E. If your paper records have been exposed to water, mold and mildew will begin growing in 48 hours! Some ideas to help you: -Reduce the temperature: Turn off the heater, turn up the air conditioner. -Pump out standing water -Blot records: The best way is to "Interleaf' newsprint between pages •Drying: Fast- blueprint machine Slow - photocopier dryer Space - spread out records, use warm, dry air (fans & dehumidifiers) Freeze - performed by an expert (frozen, then freeze-dried) -Place records in milk crates so air can circulate to them (label them) •Use fans and dehumidifiers in the room -Take records to a large freezer (supermarket?) until the experts arrive. Use freezer wrap and waxed paper; do not open wet bound volumes. The vendor will provide more detailed instructions. F. Microforms? Place in cold, clean water(test one first). G. Magnetic media and Optical Disks: -Do not apply heat! Do not try to read! •If wet, open cartridge access door and shake out water. If reel tape, remove rings and shake out water. Keep media wet until restored. Use zip-lock bags. •Call an expert- be sure to ask about turnaround time and cost. A good company for both is: Lazarus Data Recovery: (415)495-5556 H. Charred, singed or scorched records may be read by an ultraviolet light. RECORDS DISPOSAL Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc.all rights reserved) 48 Res.No.2002-9 Exhibit A <�fT LJ RR p. 9 9 � The approved, systematic destruction of records will improve efficiency, free space, and avoid litigation exposure for the City. Selective, non-uniform destruction could result in unfavorable publicity, litigation, and penalties. ISO 15489 requires control measures such as ..."authorized destruction and security should be implemented to prevent unauthorized access, destruction, alteration or removal of records." It also requires that, "removal of records from operational systems should be applied to records on a systematic and routine basis, in the course of normal business activity." Disposal of records is encouraged after the record has met or exceeded its retention period no matter what media is used to store the record (paper, computer disks, etc). Records Management Guidelines state, "Once records have fulfilled their administrative, fiscal, or legal function they should be disposed of as soon as possible in accordance with their Records Retention Schedule'." Utilize Huntington Beach's box label on all storage boxes and clearly mark the disposal dates to facilitate easy determination of destruction dates. As required on the City's retention schedule, records pertaining to pending or actual litigation or investigation should not be destroyed. If any record contains personal information, the City must take reasonable steps to destroy the record by shredding, erasing, or otherwise modifying the personal information to make it unreadable or undecipherable'. The City can use "any means" to obliterate the personal information. Individuals injured by violation of this law can bring civil actions to recover damages. Personal information may include, but is not limited to, name, signature, social security number, physical characteristics, address, telephone number, passport number, driver's license or state identification number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, any financial information. Only the original, or "record copy" (residing in the Office of Record for that record) should be retained for the full retention period. Duplicate "convenience" copies of a record should be destroyed as soon as their current administrative purpose has been served ('When No Longer Required"), which in all cases should be less than the retention period for the "record copy". Refer to the records retention schedule index to locate the retention period for the record copies. 15 California Secretary of State Local Government Records Management Guidelines§2-2050 16 Civil Code§1798.80 et seq. Records Management Manual-City of Huntington Beach,California (OGladwell Govemmental Services.Inc. all rights reserved) 49 Res.No.2WZ-9 Exhib t^ Always shred (or obliterate personal information) any record (including copies) that contain any personal information. This includes mistakes made at the photocopier! PROCEDURES STEP 1. File the record with the retention and media in mind. If the record will be -destroyed at a later date and you want to recycle it, it's sometimes easier and cheaper if you don't use staples or paper clips in the file folder. If desired, use colored paper to separate the records (some recyclers require that all metal be removed from the records). STEP 2. At least annually, pull records to be destroyed. When pulling records for destruction, use the retention schedule to verify the destruction date. If there is no retention schedule for that record, check with the City Clerk. STEP 3. Place the records in a standard records storage box. Try to keep records with the same destruction year in one box. STEP 4. Compile a Records Destruction Form (RM-4). Print two copies; route one copy to obtain signatures, tuck the other copy under the lid to use as a temporary label while the form is being routed. I ie 02001 Diane R.Gladwell,CIVIC STEP 5. Obtain the appropriate authorizations. STEP 6. Destroy records. A. Any record that contains non-public information, or private information about the City's citizens, must be shredded. The Print Shop has a shredder, or contact purchasing for large amounts. B. For small volumes or public records that do not contain any private information, place in an appropriate recycling location. C. For records stored at the Records Center, contact the CAO's office. D. For large volumes, call Purchasing to coordinate shredding with other departments. Records Management Manual-City of Huntington Beach,California (CG{adwell Govemmenlal Services,Inc. an rights reserved) 50 Res.No.2002-9 Exhibit A 4 ...s D. Audio and video tapes may be recycled by taping over, erasing by machine, or by pulling the tape out of the cartridge. E. Microfilm may be shredded, if the entire records series on the film is to be destroyed. If only certain records are to be destroyed, you may use a permanent marker to "black out" the image. F. CD-R's may be scratched or snapped in half. G. WORM media needs to be removed from the case (use a letter opener or other sharp instrument to break the case), then scratched or snapped in half. STEP 7. After the records have been destroyed, complete the bottom half of form RM- 4, certifying that the records have been destroyed. Records Management Manual-City of Huntington Beach,California (®Gladwell Govemmenlal Services,Inc.all rights reserved) 51 Res.No.2M-0 Exhibit A OFF-SITE STORAGE The movement of records should be documented to ensure that items can always be located when required . When to utilize off-site storage: • Low retrieval need (inactive records) • Limited space • Expensive square footage in active storage area The City has a records center at the corporate yard that all departments .may use to store and retrieve boxes of records. The records center is supported and administrated by the City Administrator's office. All forms are available on the networked shared drive in the folder, "Records Management Forms". Simply open them, use "save as" to rename the document and store it on the appropriate department hard drive. The department that is storing the records must retain PERMANENTLY the location of all records they are responsible for, in compliance with ISO 15489. (In the past, departments have lost this information through employee turnover and improper management of this information, which is NOT ACCEPTABLE!) TRANSFERRING RECORDS TO THE RECORDS CENTER STEP 1. Always use standard records storage boxes (15" x 12" x 10"). While larger storage boxes hold more, they are very heavy and difficult to move! Do not use the cardboard pull-out files that look like file drawers. File folders near the back are difficult to see and access, they collapse over time and you can't pull out the drawer. They also shift their weight to the front when you pull out the drawer, and the whole drawer may fall. ?r 1�ti a .4.stNfi-. 17 ISO 15489 §9.8.3 Records Management Manual-City of Huntington Beach,California (®Giadwell Governmental services.Inc. all rights reserved) 52 Res.No.20M Exhibit A STEP 2. Inventory records removing those records that are "non-records", "copies", or "transitory records", which are no longer required. STEP 3. Place the remaining records in an approved records storage box. All records within a box must have the same retention period and destruction date. STEP 4. Complete a "Box Inventory Form" (RM-8) for each box of records to be transferred; providing a description of each file within the box. STEP 5. Place a copy of the inventory inside each box and retain a copy which is to be maintained by your department Records Coordinator. STEP 6. Label each of the boxes (form RM-3)to be transferred with your department's two-letter designation (i.e. Administrative Services = AS, etc.). Your Department's Records Coordinator will then assign a sequential department number. The number will be hyphenated and begin with the last two digits of the year the record is being transferred and your department's next sequential number during that year (i.e. 01-01, 01-02; etc.). Each department will maintain a single set of sequential numbers starting over with °01" at the be�irmin_g of each wear. Each box label also requires the beginning and end dates for the records it contains ("From" and "To"), a brief general description of the records, the proposed destruction date, and the name of the person transferring the records. (The Box Label is available as a template) STEP 6. Complete a "Box Transfer Form" (RM-9) providing as much detail as possible. Your department will maintain a copy of this form and a copy will be sent to the City Administrator's Office (CAO). Remember, the more accurate your box inventory and transfer form descriptions, the better you will be able to identify the record and box needed when requesting retrieval. STEP 7. When your Records Transfer Form is received, the CAO's office will schedule a date for you to transport and assist with shelving your records at the Records Center. Once we have stored your records, a copy of your "Box Transfer Form" identifying the section, location, and position of your records will be returned to your department Records Coordinator. The information from the "Box Transfer Form" is also logged into an Access database maintained by Administration. Your department Records Coordinator will be responsible for maintaining the box inventory and box transfer information for the records your department has transferred to the Center. These must be conscientiously maintained so that you will know what box to request when a record is needed. RETRIEVING RECORDS FROM STORAGE AT THE CITY RECORD CENTER File folder retrievals are not supported (they result in a high rate of misfiles and other problems.) If you need one file from a box, simply request the box. When you are finished with the file, re-file the folder in the box and send back to the Records Center. STEP 1. Contact your department Records Coordinator. Records Management Manua!-City of Huntington Beach,California (®Gisdwell Governmental Services.Inc.all rights reserved) 53 Res.No.20M ExhibftA STEP 2. Identify the records needed and the box identification number (Department fetters and Sequential Number) STEP 3. Have your Records Coordinator complete and sign a "Record Retrieval Form" (RM-1 a). Records can only be retrieved by the box. It generally takes a day or two to schedule time to go out to the Center to retrieve the record. If you are retrieving more than two boxes, arrangements will have to be made for you to transport the boxes back from the Records Center. i Records Management Manual-City of Huntington Beach, California (®Gladwell Governmental Services.Inc. all rights reserved) 54 Res.No.2002-9 Exhibit A DOCUMENT IMAGING POLICIES Huntington Beach has acquired an "archive /retrieve"system that stores and retrieves copies of final documents, then writes them on a media that cannot be altered or changed (CD-R, WORM or DVD-R). This provides the equivalent function of microfilming, allowing the paper copy to be destroyed (if appropriate) and providing disaster recovery capability. GOALS: 1. Provide fast and accurate research and document retrieval 1. Provide disaster recovery capabilities 2. Facilitate the widest organizational access to records in the most efficient and effective manner FUNDAMENTALS Document Sharing and Service Improvement The major benefit of this technology is wide distribution and the availability of powerful research tools. It is critical to ensure all departments will have access to legislative material (resolutions, ordinances, minutes, etc.) in the future, and have the ability to share documents with each other. It is therefore important to implement and administer the program with an organization-wide perspective. Maximize Technology (applies to all departments) 1. Font. To provide better OCRing (Optical Character Recognition), avoid italics, bolds, and underlining when possible. It is also advisable to use the City's standard font on all documents: Arial (Times has serifs, which makes OCR less accurate.) 2. Terminology 1 Searching. If there is a.common or specific term not identified in a document that may be useful for tracking purposes (e.g. "Target Shopping Center" vs. "Tract 32493"), type in the specific term on the document so you can be assured to perform searches on it in the future. This is especially important in Staff Reports presented to Council — include project numbers and common names in addition to the legal terminology. Include Reporting District numbers ("RD"s) whenever possible. 3. White Paper. Avoid printing final documents on dark-hued colored paper, which doesn't image well. Legality Records Management Manual-City of Huntington Beach,California (®Gladwell Governmental Services,Inc. all rights reserved) 55 Res.No.200E-9 ExhibK A 4. Policies and procedures play a major role in establishing the legal admissibility of documents stored in these systems. It is therefore important to fully develop policies and procedures to ensure documents may be legally accepted as the original. 5. Optical Disk (WORM, CD-R, DVD-R) media have not been in existence long enough to provide empirical data on the longevity of the media. Until the length of time this media remains stable has been proven, copy all information onto a new disk every 5 years. ("Refresh"the media). Disaster Recovery 6. Government Code §34090.5(d) requires a copy of microforms, or optical disks, be "kept in a safe and separate place for security purposes." 7. A copy of the latest version of software should be stored off-site with the images of the documents. Migration to New Technology S. If a new system is purchased, it is essential to plan, budget, then execute the conversion of all the documents that have been stored in an older document imaging system to the new system. The Public Records Act requires that access to records are maintained, and it is less expensive to convert existing images into a new system than to pay for software, maintenance and support for two systems1 '. '$ISO 15489 requires that,"records systems should be designed so that records will remain authentic, reliable and useable throughout any kind of system change..." Records Management Manual-City of Huntington Beach,California (®Gladwetl Govemmental Services,Inc.all rights reserved) 56 Res.No.1002-9 Exhibit A Rem- i�,: :•i*m : � � : f4r.-�� .:.«�-l;�`�ui ia'q.A„s,�.+ N%r#�: �,.., �.mL `:a o •'ct Res.No.20n4 Exhibit A APPENDIX A: GLOSSARY OF TERMS BASIC COMPUTER TECHNOLOGY ASCII Text: Letters,words, intelligible characters. ASCII is an adopted standard code to represent a character(e.g.A=00010001 in ASCII). Cards: Integrated circuit boards. "Cards"are inserted into"slots"inside your computer and support things like monitors, network communications,and other devices. Client/Server: Network configurations that rely on a"server"computer that provides programs and/or files to its"client"computers(users)as needed. Also see Intranet. CPU: Central Processing Unit: The"brain." The box part of the computer that does all the processing that programs tell it to. CRT/Monitor: CRT=Cathode Ray Tube (Your computer screen - it's the same for your TV!) Data: Information Database: An organized collection of data. Hardware: Physical equipment(computer, printer, etc.) Intranet: Enhanced LAN or WAN installed within an organization; provides functions similar to the Internet. Has "frewalls"to protect against Internet hackers. InternettIntranet configurations may replace Client/Server configurations. LAN: Local Area Network(computers linked together) usually in the same building. Also see Intranet. Network: Two or more computers linked together. Operating System (OS): The base program that allows other programs to run. (IBM: Windows 95198, NT, DOS, OS, UNIX. Macintosh: System 8.0). Peripheral: Anything connected to your computer(printers, keyboards, etc.) Program/Software/Application: A series of instructions that tells the computer what to do. Protocol: Format to communicate between two computers. (e.g. TCP/IP) RAID: Random Array of independent Disks. (Some publications use"Inexpensive Disks.") Used to triple, quadruple(and more!)the capacity of file servers. By combining several large hard drives,you can configure a file server with immense capacity. Topology: Defines how fast and how much information can be communicated over the network- requires"cards"in each computer(e.g. Ethernet 100 mbps or Ethernet 10-base-T) WAN: Wide Area Network. Computers linked together,usually in different buildings. Also see Intranet. Records Management Manual—Glossary Developed by Diane R.Gladwell,CHIC G 1 Res.No.2002-9 Exhibit A INTERNET"LINGO" I Browsers: Search Engines that allow you to sort and view WWW pages. Home Page: The first page of a person, company, or organization on WWW that provides information about them (essentially electronic advertising). If more than one page is published, it becomes a web site. HTML(HyperText Markup Language): The computer language used to program"home pages." Internet, "information Highway": Computers connected via phone lines and modems that allow exchange of information,e-mails, WWW services,etc. You need an access provider as your"on-ramp"to the Internet(Compuserve,America On Line, etc.) Internet Service Provider"ISP": Access: America On-Line,Compuserve,etc. They provide the con- nection ("on-ramp")to the Internet, help, e-mail service, etc. Web Hosts: They design and "publish" information over the Internet, typically home pages and web sites on a computer. Kiosk: A computer terminal with a touch screen and housing that provides information in remote locations(malls, libraries,etc.). Modem: Converts computer information to telephone format and then back again. This is the device that allows computers to talk over the phone lines. Off-Line Browsers: Program that grabs information from the Internet and copies it onto your hard drive so you may view it later. Spam: Junk e-mail. WWW (World Wide Web): Just one of the services on the Internet. A network of computers (servers) provide information & "home pages" about individuals, companies, or organizations - very graphical and interactive. Web Site: A collection of pages, nested"behind"a home page on the WWW. Records Management Manual—Glossary Developed by Diane R.Gladwell,CMC G2 Res.No.2002a ExhibitA DOCUMENT IMAGING TERMS Boolean Logic: And/or/not searches (i.e. "Diane and raise"will find fewer hits than"Diane or raise"). CD: Compact Disk. Archival media(images cannot be altered). Holds up to 4 filing cabinets of records; relatively slow access speed.Only CD-R(Recordable-not Re-writable)is appropriate for achives. COLD: Computer Output to Laser Disk. File uploads,usually in ASCII text,then"overlaid"with your form template. Good for Finance"Greenbar"reports. Concurrent(Software)Licensing: Vendors charge for the number of users that log on to a system at one time, rather than pay for every computer the software is installed on. Deskewing: Straigtening out a page that was scanned in crooked. Despeckling: Removing"noise"(speckles of dirt)from an image. Digital Signatures: Used to electronically sign a document. DVD: Digital Video Disk. Archival media(images cannot be altered). Holds up to 64 filing cabinets of records;7 times as fast as CD. Encryption: A complex scheme for scrambling information so that it can only be"desencrypted"by selected computers. Form Drop Out: Usually used in conjunction with ICR to remove the form prior to recognizing handwriting. Full-Text Search (Engine): Searches through every word in a database(an"engine"is another name for a program). Greyscale Scanner: Capable of scanning photographs. ICR: Intelligent Character Recognition. Turns a handwritten image into ASCII text,which can be used by other(e.g.word processing)programs. Image/Raster Image/Bit-Mapped Image: A graphic representation of a page by millions of dots (pixels). Jukebox/Autochanger: Holds many optical disks(it operates on the same principles as an old- fashioned jukebox.) OCR: Optical Character Recognition. Turns a typed image into ASCII text, which can be used by other (e.g.word processing)programs. Optical Disk: Holds up to 8 filing cabinets of records;4 times as fast as a CD (see Re-Writable and WORM) Re-Writable Optical Disk/Magneto-Optical Media/Phase-Change Optical Media: A type of optical disk that allows you to change a document Text/ASCII Text: Letters,words, intelligible characters. ASCII is an adopted standard code to represent a character(e.g.A=00010001 in ASCII) WORM Optical Disk: Write Once, Read Many Times. Archival media(images cannot be altered). Holds up to 64 filing cabinets of records;7 times as fast as CD. Records Management Manual—Glossary Developed by Diane R.Gladwell,CIVIC G3 Res.No.2002-9 Exhibit A RECORDS MANAGEMENT DEFINITIONS Access-The availability of, or the permission to consult records,archives, or manuscripts. Accession -The act and procedures involved in transfer of records or papers into the physical custody of an archival agency, records center, or manuscript repository. Accession Logs — The consecutive listing of files; a cross-reference book used to locate files with numeric classification systems. Active Storage - The length of time records are maintained in the office due to frequent reference activity (i.e. daily or weekly). Administrative Record - Records relating to budget, personnel, supply and similar housekeeping or facilitative functions common to most agencies, in contrast to program records. Administrative Value - A record that assists in the operation of government and ensures administrative consistency and continuity. Alphabetical File-A file in which documents are arranged alphabetically by name or subject. Alphanumeric - A filing system or code which combines alphabetic and numeric symbols to classify records. Appraisal -The process of determining the value and thus disposition or records based on their current administrative, legal, and fiscal use; their evidential and informational or research value; and their relationship to other records. Archival Records - Records of continuing and enduring value useful to the citizens of the City and necessary to the administrative functions of public agencies in the conduct of those services and activities mandated by law. Archival Value - A record having continuing/long term value and is usually assigned a permanent or indefinite retention period. Archives - Those records of any public institution which are worthy of permanent preservation for reference and research purposes and which have been selected for deposit in the permanent archives of the City. Audio-Visual Records - Records in pictorial or oral form, regardless of format. Includes still photographs, graphic arts (poster or original art), motion pictures, video records, audio (or sound) records, and related records. Case File - Grouping of documents that pertain to a particular person, place or thing. A case or project file may consist of correspondence, form records, memoranda or a combination of those, all of which pertain to the same person, place or thing. Central File - The records or files of one or several offices or organizational units physically and/or functionally centralized and supervised in one location. Classification Number - used in this manual, the first number of the file number, used to define a records series for numeric filing numbers. (Normally the entire file number.) Records Management Manual —Glossary Develaped by Diane R.Gladweil,cMc G4 Res.No.2002-9 Exhibit A Classification Systems - The method of filing and indexing records = the City Clerk's system is a numeric functional filing system. 'types of classification systems: -Alphabetic -Numeric -Subject -Geographical Closed or Completed Files -A file in which action has been completed and to which further documents are not likely to be added. Computer Output Microfilm (COM) -The process of converting the data on a magnetic computer media directly onto microfilm. Confidential Records-A record of information requiring protection against unauthorized disclosure. Continuing Authorization -The legal authority to destroy currently created records at a designated time or upon fulfillment of specific events or conditions. Copy - A copy is a duplicate or duplicate original, an original of which is on file elsewhere in the filing system. Copies which do not meet this criteria are considered to be originals; for example, 'original" correspondence from the City is provided to the addressee, and therefore, the"copy" becomes the City's original. Correspondence - Letters, memoranda, notes, telecommunications, and any other act of addressed, written communications sent and received. Current Records-Records regularly used for the conduct of the current business of an organization. Custody- Guardianship, or control of records, including both physical possession (physical custody) and legal responsibility.(legal custody), unless one or the other is specific. Data- Information Declassification -The purpose or result of determining that information is not longer confidential. Disposition -The allocation of public records to a particular location according to the categorization. The allocations include transfer to a records center for temporary storage, transfer to an archival agency, donation to an eligible repository, reproduction of microfilm and destruction. Electronic Record Keeping -A computerized system of record keeping in which information is stored on electronic (computer) or optical media instead of recorded on paper and is identified, controlled, and disposed of according to records management practices. Electronic Records—Documents or files stored on computers or computer media. File - An organized collection of related data, usually arranged into logical record which are stored together and treated as a unit. Fiscal Value - Refers to the retention of records which pertain to the financial transactions of the City, such as budgets, ledgers, allotments, payrolls and vouchers. After such records have served their basic function and have met their legal retention requirements, they may still have sufficient fiscal value to justify their retention in storage for a time to protect the City against court action or to account for the expenditure of funds. Functional Filing System - A system of filing which is based on the primary services (functions) performed by the City. Records and documents are filed by what is being done (function) rather than by Records Management Manual—Glossary Developed by Diane R.Gladwell,cMc G5 Res.No.2004 Exhibit A who is doing it. The system is organized by functions, categories and subcategories, and each subject has been given its own numeric code. This contrasts with random numeric or alphabetic systems. Historical File - A file containing permanent records relating to a program or function. (e.g. Historical Election File). Historical Value - Refers to the retention of records which have enduring value because they reflect significant historical events or document the history and development of the City. Inactive Record -Any public record which is transferred to storage until it has met its specific retention requirement and may be destroyed. "Inactive record" does not include any public record which is permanent or historic in nature and which must be protected. Inactive Storage- The length of time records are retained in the records center(or in an inactive status.) Records referenced infrequently should be transferred to a low-cost storage area where they are retained until destruction. Inventory- The process of examining records on hand to determine their function, content and dates in order to assign retention disposition information. Legal Value - Refers to the retention of records containing evidence of legally enforceable rights or obligations. Examples are decisions and opinions; fiscal documents representing agreements, such as leases, titles and contracts; and records of action in particular cases, such as claim papers and legal dockets. Media - What something is stored on. Paper, magnetic (computers, tapes, disks), microforms, optical disks, compact disks, etc. Microfiche - a sheet of microfilm containing multiple microimages in a grid pattern. It usually contains a title which can be read without magnification. Microfilm -A fine grain, high resolution film containing an image greatly reduced in size from the original. Microforms -A high resolution film containing greatly reduced images. There are various formats: -Aperture Card: A keypunched card that has an opening for one or more frames of microfilm, typically utilized for engineering drawings; contains from one to eight images. -Cartridge: Self-threading roll film; contains up to 3,500 images. -Computer Out ut Microfilm C( OM): Creation of microfilm directly from computer files. -Fiche: Single sheets of plastic (4x6); contains up to 338 images arranged in a grid pattern. -Jacket: Plastic sheets with single or multiple sleeves to hold strips of microfilm. Jackets can be updated by adding one or several images (labor intensive); contains up to 60 images. -Roll: Most economical for sequential information; contains up to 3,500 images. MUFFS - Municipal Unified Functional Filing System. A standard to organize and classify records numerically. Non-public Records-Records not accessible to the public, as determined by law. Non-Record - Published books and pamphlets, books and pamphlets printed by outside agencies, worksheets used to collect or compile data after that data has been included in a record, answer pads for a telephone or other informal notes, desk calendar, stenographers' notebooks after the information has been transcribed, unused forms (except ballots and as indicated in a retention schedule), brochures, newsletters, magazines, newspapers (except those excerpts used as evidence of publication), scrapbooks,and physical property artifacts. Records Management Manual—Glossary Developed by Diane R.Gladwell,cMc G6 Res.No.2002 9 Exhibit A Numeric File - A file in which documents are arranged in numerical sequence as a primary means of reference. Office Files and Memoranda - All records, correspondence, exhibits, books, booklets, drawings, maps, blank forms, or documents not defined and classified as official public records; all duplicate copies of official public records filed with a public agency; all documents and reports made for internal administration of the office which they pertain to but not required by law to be filed or kept with such agency. Office of Record, Office of Primary Responsibility, or OPR -The office assigned the responsibility for the custody and maintenance of the records of the activities it serves. Optical Disk - Computer media that employs lasers to read and write information; can store massive amounts of information. WORM disks do not allow changes; Re-writable, Phase-Change or Magneto- Optical disks allow changes. Original -An original is the city's record copy of a document, on file with the office of record. An original may actually be a copy, as is the case of correspondence from the city. The "original" is provided to the addressee, and therefore, the"copy"becomes the city's original. Permanent Record - Records which have a permanent or enduring historical, administrative, legal or fiscal value, and should be retained and preserved indefinitely. Personnel Record -Any item, collection, or grouping of information about an individual that is maintained by an agency. It includes, but is not limited to, the individual's education, financial, medical, or employment history, or items that contain or make reference to the individual's name, identifying number, symbol, or other identifying particular assigned to the individual, such as finger or voice print or photograph. Physical Record -A record treated as a unit because of its physical form. A collection of data defined in terms of physical parameter, rather than logical content. Public Records - Those records created by public funds which are adjudged worthy of permanent preservation for reference and research purposes to the creating agency, other state agencies, and/or the public. Reference GC §6250- 6268, the Public Records Act. Record Value: -Administrative: Required to operate the organization -Legal: Required by legislation/regulation or pending litigation -Fiscal: Financial (budget, audit,collection) -Historical: Research to establish development of the City and its policies Records - Any nonverbal information created or received pursuant to law, charter, ordinance, or in connection with any other activity relating to, or having an effect upon the transaction of public business, regardless of physical form or characteristics. Reference GC §14741 and §6252. Records Center - A facility, sometimes especially designed and constructed, for the low-cost and efficient storage and furnishing of reference service on inactive records pending their ultimate disposition. Records Coordinator / Representative - Coordinates the individual department's records program by administering records policies and procedures, scheduling records series, supervising the destruction of records by assisting in establishing and maintaining filing systems; and serves as liaison between the department and the Records Manager. Records Management Manual—Glossary Developed by Diane R.Gladwell,CIVIC G7 Res.No.2002-9 Exhibit A Records Management - The application of management techniques to the creation, utilization, maintenance, retention, preservation, and disposition of records, undertaken to reduce costs and improve efficiency in record keeping. Includes management of filing and microfilming equipment and supplies, filing information retrieval systems, files, correspondence, reports, historical documentation, micrographics, systems applications, retention scheduling, vital records protection and disaster recovery. Records Series - Consists of records accumulated over a period of time and arranged in an organized file or set of files which can be described, handled, and disposed of as a unit. A record series may consist of records of a single type or format, or of records kept together because they relate to a particular subject,or result from one activity. The physical form of records in a series may vary- paper,film or other media (including computer storage); volumes, folders, reels, etc. being used a different times. The filing arrangement may be chronological, alphabetic, numeric, coded, or any combination of fling arrangements. A series may, at a particular time, consists of a single folder, or of hundreds of feet of files. Each record series should be specifically defined and include only records with the same retention period. Redaction -The erasure or removal of data, usually in releasing a public record that contains non-public or exempt information. Retention Period - A retention period is calculated from the date the record was created. The total retention is the period of time records are to be retained prior to their destruction. Retention Schedule -A document governing, on a continuing basis, the retention and disposition of the recurring records series of an organization or agency. Sometimes referred to as a records control schedule,or a disposal schedule, or a comprehensive records schedule. Series - File units or documents arranged according to a filing system or kept together because they relate to a particular subject or function, result from the same activity, document a specific -kind of transaction, take a particular physical form, or have some other relationship arising out of their creation, receipt,or use,such as restrictions on access and use. Also called a record series. Specific Authorization - This is the legal authority to destroy records which are no longer created, or to destroy records through a particular date or under a particular condition. Transfer - Movement of records, usually from a government agency to a record center, for storage, service and protection. Transitory Records - Records having only transitory value. These include original and informational copies of documents that do not contain procedural or policy matter applicable to the receiving office that do not require action by the receiving office, that involve a routine transaction, or that do not contain information of continuing reference value. Uniform Filing System - A system of filing in which all departments use the same numbering system for similar types of records. Vital Records- Records essential to the continued functioning or reconstruction of an organization during and after an emergency and also those records essential to protecting the rights and interest of that organization and of the individuals directly affected by its activities. Working Files I Papers - Documents such as rough notes, calculations or drafts assembled or created and used in the preparation or analysis of other documents. Writing - Paper, computer and microfilm records. Handwriting, typewriting, printing, Photostatting, photographing and every other means of recording upon any form of communication or representation, including letters, words, pictures, sounds or symbols, or combination thereof, and all papers, maps, Records Management Manual—Glossary Developed by Diane R.Gladwell,CIVIC G8 Res.No.20=4 Exhibit A magnetic or paper tapes, photographic films and prints, magnetic or punched cards, discs, drums and other documents. WORM Optical Disks- Computer media that uses lasers to read and write information. WORM =Write Once, Read Many;anything that is written to it cannot be changed or deleted. Records Management Manual —Glossary Developed by Diane R.Gladwell,CIVIC G9 Res.No.2002-9 Exhibit A Records Management Manual—Glossary Developed by Diane R.Gladwell.CMC G10 Res.No.2002-9 Exhibit A At Res.No.2002-9 Exhibit A c° a C LL. is QC (D ! v m m cu. 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N ".: � L O C) .� n (D O Res.No.20U-6 Exhibit A REQUEST FOR PUBLIC RECORDS HUNMIMON BEACH Name of Re uestor: 0 a Street Address: City, State and Zip Code Description of Records Being Requested (Be Specific): Subject/Title Data Type of Record Number of Copies Needed: Date by which Records are Needed: (Please note, there is a cost per page associated with copying.) FOR OFFICE USE ONLY (To Be Completed by Originating Department) Referred to: Date: Department Received by: Date: Completed: Assigned to: Time Spent: Time Spent Assisting Requestor (SB 90 Reimbursement): Cost: Date Delivered: REFERRED TO CITY ATTORNEY The categories as listed on the reverse side of this form are NOT disclosable to the public. All requests for these records require completion of this box for approval by the City Attorney's Office. City Attorney's Office Approval: Document9 January 22,2002 2:18 PM Res.No.2002.0 Exhibit A eel � REQUEST EST FO R OR PUBLIC RECORDS HUNTIHG'fO I BEACH THE FOLLOWING ARE NOT DISCLOSABLE TO THE PUBLIC: e Preliminary drafts, notes transitory records not retained in the ordinary courts of business. This includes memorandums or emails not retained by the City in the ordinary course of business. e Personal financial statements and other private information. Privileged Communication pertaining to claims or pending litigation to which the City is a party. e Real Estate Appraisals, engineering or feasibility estimates made for or by the City relative to acquisition of property until the property has been acquires or for 2 years if not acquired. e Initiative, referendum, and recall petitions, bi-lingual ballot requests. e Certain Fire and Police Reports or Records. e Computer Software. Copyright laws protect architectural drawings and plans. If these are ever requested from the City, written authorization from the originating architect must be obtained before they can be release to the requestor. MANY OTHER RECORDS ARE EXEMPT FROM DISCLOSURE. A more detailed list is available in the records manual as Appendix "C". When in doubt, it is best to submit the request to the City Attorney for review and approval. Documents January 22,2002 2:18 PM Res.No.2002.9 Exhibit A Always place this form on top CONTAINS INFORMATION NOT ACCESSIBLE TO THE PUBLIC This record or file contains information NOT accessible to the public, according to the Public Records Act of the State of California. Date: Initials: Non-public Portions): form RM-2 Res.No.2002.8 ExhibaA � �t r„1: �Y ✓ rr of � s Y '�� ` — .. (S ��Y ' ;� Res.No.20024 Exhibit A APPENDIX C RECORDS EXEMPT FROM PUBLIC DISCLOSURE (2001) Laws change! Always refer to the latest code, and ask the City Attorney when in doubt! Accident Reports,Admissibility as Evidence,Section 315,Public Utilities Code. Acquired Immune Deficiency Syndrome,blood test results,written authorization not necessary for disclosure, Section 121010, Health and Safety Code. Acquired Immune Deficiency Syndrome,blood test subject,compelling identity of, Section 120975, Health and Safety Code. Acquired Immune Deficiency Syndrome, confidentiality of personal data of patients in State Department of Health Services programs, Section 120820, Health and Safety Code. Acquired Immune Deficiency Syndrome, confidentiality of research records, Sections 121090, 121095, 121115,and 121120, Health and Safety Code. Acquired Immune Deficiency Syndrome, confidentiality of vaccine volunteers, Section 121280, Health and Safety Code. Acquired Immune Deficiency Syndrome,confidentiality of information obtained in prevention programs at correctional facilities and law enforcement agencies, Sections 7552 and 7554, Penal Code. Acquired Immune Deficiency Syndrome, confidentiality of test results of person convicted of prostitution, Section 1202.6, Penal Code. Acquired Immune Deficiency Syndrome, disclosure of results of HIV test, penalties, Section 120980, Health and Safety Code. Acquired Immune Deficiency Syndrome, personal information, insurers tests, confidentiality of, Section 799, Insurance Code. Acquired Immune Deficiency Syndrome, public safety and testing disclosure, Sections 121065 and 121070, Health and Safety Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act, production or discovery of records for use in criminal or civil proceedings against subject prohibited, Section 121100, Health and Safety Code. Acquired Immune Deficiency Syndrome Public Health Records Confidentiality Act, personally identifying information confidentiality,Section 121025, Health and Safety Code. Acquired Immune Deficiency Syndrome, test of criminal defendant pursuant to search warrant requested by victim, confidentiality of,Section 1524.1, Penal Code. Acquired Immune Deficiency Syndrome, test results,disclosure to patient's spouse and others, Section 121015, Health and Safety Code. Acquired Immune Deficiency Syndrome, test of person under Youth Authority, disclosure of results, Section 1768.9,Welfare and Institutions Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act, definitions, Section 121125, Health and Safety Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act, financial audits or program evaluations, Section 121085, Health and Safety Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act, violations, Section 121100, Health and Safety Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act,personally identifying research records not to be disclosed,Section 121075, Health and Safety Code. Acquired Immune Deficiency Syndrome Research and Confidentiality Act,permittee disclosure, Section 121080, Health and Safety Code. Administrative procedure, adjudicatory hearings,disclosure of ex parte communication to administrative law judge, Section 11513.5, Government Code. Administrative procedure, adjudicatory hearings, interpreters, Section 11513, Government Code. Adoption records,confidentiality of,Section 102730, Health and Safety Code. Aeronautics Act, reports of investigations and hearings, Section 21693,Public Utilities Code. Agricultural producers marketing, access to records,Section 59616. Food and Agricultural Code. Aiding disabled voters,Section 14234,Elections Code. Air pollution data, confidentiality of trade secrets,Section 6254.7,Government Code, and Sections 42303.2 and 43206, Health and Safety Code. Air toxics emissions inventory plans,protection of trade secrets,Section 4436, Health and Safety Code. Alcohol and drug abuse records and records of communicable diseases, confidentiality of, Section 123125, Health and Safety Code. Records Managment Manual-Non-Public Records C1 Res.No.20U-9 Exhibit A Alzheimer's Disease Demonstration Project, confidentiality of patient information, Section 1311.2, Health and Safety Code. Apiary registration information,confidentiality of, Section 29041, Food and Agricultural.Code. Arrest not resulting in conviction, disclosure or use of records,Sections 432.7 and 432.8, Labor Code. Arsonists,registered,confidentiality of certain information,Section 457.1, Penal Code. Artificial insemination,donor not natural father,confidentiality of records,Section 7613, Family Code. Assessor's records,confidentiality of information in,Section 408, Revenue and Taxation Code. Assigned risk plans, rejected applicants,confidentiality of information, Section 11624, Insurance Code. Attorney applicant, investigation by State Bar,confidentiality of,Section 6060.2,Business and Professions Code. Attomey-client confidential communication, Section 6068, Business and Professions Code and Sections 952,954,956,956.5, 957, 958, 959,960, 961, and 962, Evidence Code. Attorney,disciplinary proceedings,confidentiality prior to formal proceedings,Section 6086.1, Business and Professions Code. Attorney,disciplinary proceeding,State Bar access to nonpublic court records, Section 6090.6, Business and Professions Code. Attorney,investigation by State Bar,confidentiality of,Section 6168,Business and Professions Code. Attorney, law corporation, investigation by State Bar,confidentiality of, Section 6168, Business and Professions Code. Attorney, State Bar survey information, confidentiality of, Section 6033, Business and Professions Code. Attorney work product confidentiality in administrative adjudication, Section 11507.6, Government Code. Attorney,work product, confidentiality of, Section 6202, Business and Professions Code. Attorney work product, discovery, Section 2018, Code of Civil Procedure. Auditor General, access to records for audit purposes, Sections 10527 and 10527.1, Government Code. Auditor General, disclosure of audit records, Section 10525, Government Code. Automobile Insurance Claims Depository,confidentiality of information, Section 1876.3, Insurance Code. Automobile insurance, investigation of fraudulent claims,confidential information, Section 1872.8, Insurance Code_ Automotive repair facility,fact of certification or decertification, Section 9889,47, Business and Professions Code. Automotive repair facility, notice of intent to seek certification, Section 9889.33, Business and Professions Code. Avocado handier transaction records, confidentiality of,Sections 44982 and 44984, Food and Agricultural Code. Bank and Corporation Tax, disclosure of infonmation, Article 2 (commencing with Section 19542), Chapter 7, Part 10.2, Division 2, Revenue and Taxation Code. Bank employees, confidentiality of criminal history information, Sections 777.5 and 4990, Financial Code. Bank reports, confidentiality of, Section 1939, Financial Code. Basic Property Insurance Inspection and Placement Plan, confidential reports, Section 10097, Insurance Code. Beef Council of California,confidentiality of fee transactions information, Section 64691.1, Food and Agricultural Code. Bids, confidentiality of,Section 10304, Public Contract Code. Birth,death,and marriage licenses, confidential information contained in, Sections 102100 and 102110, Health and Safety Code. Birth defects, monitoring, confidentiality of information collected, Section 103850, Health and Safety Code. Birth, live, confidential portion of certificate,Sections 102430, 102475, 103525,and 103590, Health and Safety Code. Blood tests,confidentiality of hepatitis and AIDS carriers,Section 1603.1, Health and Safety Code. Blood-alcohol percentage test results,vehicular offenses,confidentiality of,Section 1804,Vehicle Cade. Appendix C-Records Exempt from Public Disclosure C2 Res.No.2K" Exhibit A Bureau of Fraudulent Claims, investigations or publication of information, Section 12991, Insurance Code, Business and professions licensee exemption for social security number,Section 30, Business and Professions Code. Cable television subscriber information,confidentiality of, Section 637.5, Penal Code. California AIDS Program,personal data,confidentiality, Section 199.72, Health and Safety Code. California Apple Commission, confidentiality of lists of persons, Section 75598, Food and Agricultural Code. California Apple Commission, confidentiality of proprietary information from producers or handlers, Section 75633, Food and Agricultural Code. California Asparagus Commission, confidentiality of lists of producers, Section 78262, Food and Agricultural Code. California Asparagus Commission, confidentiality of proprietary information from producers, Section 78288, Food and Agricultural Code. California Avocado Commission,confidentiality of information from handlers,Section 67094, Food and Agricultural Code. California Avocado Commission, confidentiality of proprietary information from handlers,Section 67104, Food and Agricultural Code. California Cherry Commission,confidentiality of proprietary information from producers, processors, shippers,or grower-handlers, Section 76144, Food and Agricultural Code. California Cut Flower Commission,confidentiality of lists of producers,Section 77963, Food and Agricultural Code. California Cut Flower Commission, confidentiality of proprietary information from producers, Section 77988, Food and Agricultural Code. California Date Commission, confidentiality of proprietary information from producers and grower- handlers, Section 77843, Food and Agricultural Code. California Egg Commission, confidentiality of proprietary information from handlers or distributors, Section 75134, Food and Agricultural Code. California Forest Products Commission, confidentiality of lists of persons, Section 77589, Food and Agricultural Code. California Forest Products Commission, confidentiality of proprietary information from producers, Section 77624, Food and Agricultural Code. California Iceberg Lettuce Commission, confidentiality of information from handlers, Section 66624, Food and Agricultural Code. California Kiwifruit Commission, confidentiality of proprietary information from producers or handlers, Section 68104, Food and Agricultural Code. California Navel Orange Commission, confidentiality of proprietary information from producers or handlers and lists of producers and handlers, Section 73257, Food and Agricultural Code. California Pepper Commission, confidentiality of lists of producers and handlers,Section 77298, Food and Agricultural Code. California Pepper Commission, confidentiality of proprietary information from producers or handlers, Section 77334, Food and Agricultural Code. California Pistachio Commission,confidentiality of proprietary information from producers or processors, Section 69084, Food and Agricultural Code. California Salmon Commission,confidentiality of fee transactions,records,Section 76901.5, Food and Agricultural Code. California Salmon Commission, confidentiality of request for list of commercial salmon vessel operators, Section 76950, Food and Agricultural Code. California Seafood Council, confidentiality of fee transaction records, Section 78553, Food and Agricultural Code. California Seafood Council, confidentiality of information on volume of fish landed,Section 78575, Food and Agricultural Code. California Sheep Commission,confidentiality of proprietary information from producers or handlers and lists of producers, Section 76343, Food and Agricultural Code. California State University contract law, bids, questionnaires and financial statements,Section 10763, Public Contract Code. California Table Grape Commission, confidentiality of information from shippers,Section 65603, Food and Agricultural Code. California Tomato Commission, confidentiality of lists of producers, handlers, and others, Section 78679, Food and Agricultural Code. California Tomato Commission, confidentiality of proprietary information, Section 78704, Food and Agricultural Code. Appendix C-Records Exempt from Public Disclosure C3 Res.No.20OZO ExhlbR A California Walnut Commission, confidentiality of lists of producers, Section 77101, Food and Agricultural Code. California Walnut Commission, confidentiality of proprietary information from producers or handlers, Section 77154, Food and Agricultural Code. California Wheat Commission,confidentiality of proprietary infrmation from handlers and lists of producers,Section 72104, Food and Agricultural Code. California Wheat Commission,confidentiality of requests for assessment refund, Section 72109, Food and Agricultural Code. California Wine Commission, confidentiality of proprietary information from producers or vintners, Section 74655, Food and Agricultural Code. California Wine Grape Commission, confidentiality of proprietary information from producers and vintners, Section 74955, Food and Agricultural Code. Cancer registries, confidentiality of information, Section 103885, Health and Safety Code. Candidate for local nonpartisan elective office, confidentiality of ballot statement, Section 10012.7, Elections Code. Charter-Party Carriers, unauthorized disclosures by commission, Section 5412.5, Public Utilities Code. Child abuse information, exchange by multidisciplinary personnel teams, Section 830,Welfare and Institutions Code. Child abuse information reported to Department of Justice, confidentiality of,Sections 11107.5 and 11169, Penal Code. Child abuse report and those malting report,confidentiality of, Sections 11167, 11167.5, and 11174.3, Penal Code. Child care liability insurance, confidentiality of information, Section 1864, Insurance Code. Child concealer,confidentiality of address, Section 277, Penal Code. Child custody investigation report, confidentiality of, Section 3111, Family Code. Child day care facility, nondisclosure of complaint, Section 1596.853, Health and Safety Code. Child health and disability prevention, confidentiality of health screening and evaluation results, Section 124110, Health and Safety Code. Child support, confidentiality of income tax return, Section 3552, Family Code. Child support, promise to pay, confidentiality of, Section 7614, Family Code. Childhood lead poisoning prevention,confidentiality of blood lead findings, Section 124130, Health and Safety Code. Cigarette tax, confidential information, Section 30455, Revenue and Taxation Code. Civil actions, delayed disclosure for 30 days after complaint filed, Section 482, Code of Civil Procedure. Closed sessions, meetings of local governments, pending litigation, Section 54956.9, Government Code. Closed sessions, multijurisdictional drug enforcement agencies, Section 54957.8, Government Code. Colorado River Board,confidential information and records, Section 12519,Water Code. Commercial fishing licensee, confidentiality of records, Section 7923, Fish and Game Code. Commercial fishing reports, Section 8022, Fish and Game Code. Community care facilities, confidentiality of client information, Section 1557.5, Health and Safety Code. Community college employee, candidate examination records, confidentiality of, Section 88093, Education Code. Community college employee, notice and reasons for nonreemployment,confidentiality, Section 87740, Education Code. Conservatee, confidentiality of the conservatee's report, Section 1826, Probate Code. Conservatee, estate plan of, confidentiality of, Section 2586, Probate Code. Conservatee, status report of, confidentiality of, Section 2620.1, Probate Code. Conservatee with disability, confidentiality of report, Section 1827.5, Probate Code. Conservator, confidentiality of conservator's birthdate and driver's license number, Section 1834, Probate Code. Conservator, supplemental information, confidentiality of, Section 1821, Probate Code. Conservatorship, court review of, confidentiality of report, Section 1851, Probate Code. Consumer credit report information prohibited from being furnished for employment purposes, Section 1785.18, Civil Code. Consumer fraud investigations, access to complaints and investigations, Section 26509, Government Code. Consumption or utilization of mineral materials, disclosure of, Section 2207.1, Public Resources Code. Contractor,evaluations and contractor responses, confidentiality of, Section 10370, Public Contract Code. Appendix C-Records Exempt from Public Disclosure C4 Res.No.2002.9 Exhibit A Contractor, license applicants, evidence of financial solvency, confidentiality of, Section 7067.5, Business and Professions Code. Controlled Substance Law violations, confidential information, Section 818.7, Government Code. Controlled substance offenders,confidentiality of registration information, Section 11594, Health and Safety Code. Cooperative Marketing Association, confidential information disclosed to conciliator, Sections 54453 and 54457, Food and Agricultural Cade. Coroner, inquests,subpoena duces tecum, Sections 27491.8 and 27498, Government Code. Corporations,commissioner, publication of information filed with commissioner, Section 25605, Corporations Code. County alcohol programs, confidential information and records, Section 11812, Health and Safety Code. County Employees' Retirement,confidential statements and records, Section 31532, Government Code. County mental health system, confidentiality of client information, Section 5610, Welfare and Institutions Code. County social services, investigation of applicant, confidentiality, Section 18491, Welfare and Institutions Code. County social services rendered by volunteers, confidentiality of records of recipients, Section 10810, Welfare and Institutions Code. Court files,access to, restricted for 60 days, Section 1161.2. Code of Civil Procedure. Court reporters, confidentiality of records and reporters, Section 68525, Government Code. Court-appointed special advocates, confidentiality of information acquired or reviewed, Section 105, Welfare and Institutions Code. Crane employers, previous business identities,confidentiality of, Section 7383, Labor Code. Credit unions, confidentiality of investigation and examination reports, Section 14257, Financial Code. Credit unions, confidentiality of employee criminal history information, Section 14409.2, Financial Code. Credit unions, confidentiality of financial reports, Section 16120, Financial Code. Criminal defendant, indigent,confidentiality of request for funds for investigators and experts, Section 987.9, Penal Code. Criminal felon placed in diagnostic facility, confidentiality of report of diagnosis and recommendation, Sections 1203.3 and 1543, Penal Code. Criminal offender record information, access to, Sections 11076, 11077, 11081, 13201,and 13202, Penal Code. Criminal records information, disclosure by vendor, Section 11149.4, Penal Code. Criminal statistics, confidentiality of information, Section Penal Code. Crop reports, confidential, subdivision (e), Section 6254, Government Code. Customer list of employment agency,trade secret,Section 16607, Business and Professions Code. Customer list of telephone answering service, trade secret, Section 16606, Business and Professions Code. Dairy Council of California, confidentiality of ballots, Section 64155, Food and Agricultural Code. Data processing systems contracts with state agencies,confidentiality of information, Section 11772, Government Code. Death, report that physician's or podiatrist's negligence or incompetence may be cause, confidentiality of,Section 802.5, Business and Professions Code. Dentist advertising and referral contract exemption, Section 650.2, Business and Professions Code. Dentist, alcohol or dangerous drug rehabilitation and diversion, confidentiality of records, Section 1698, Business and Professions Code. Department of Consumer Affairs licensee exemption for alcohol or dangerous drug treatment and rehabilitation records, Section 156.1, Business and Professions Code. Developmentally disabled conservatee confidentiality of reports and records,Sections 416.8 and 416.18, Health and Safety Code. Developmentally disabled or mentally disordered person as victim of crime, information in report filed with law enforcement agency,Section 5004.5, Welfare and Institutions Code. Developmentally disabled person,access to information provided by family member, Section 4727, Welfare and Institutions Code. Developmentally disabled person and person with mental illness, access to and release of information about, by protection and advocacy agency, Section 4903, Welfare and Institutions Code. Appendix C- Records Exempt from Public Disclosure C5 Res.No.2002 9 Exhibit A Developmentally disabled person,confidentiality of patient records, state agencies, Section 4553, Welfare and Institutions Code. Developmentally disabled person,confidentiality of records and information,Sections.4514 and 4518,Welfare and Institutions Code. Developmentally disabled person,release of confidential client information by regional center, Section 4744,Welfare and Institutions Code. Developmentally disabled,regional center, closed meeting on individual client,Sections 4663 and 4665,Welfare and Institutions Code. Developmentally disabled,regional center,client confidentiality,Section 4630,Welfare and Institutions Code. Diesel Fuel Tax information,disclosure prohibited,Section 60609, Revenue and Taxation Code. Disability compensation, confidential medical records,Section 2714, Unemployment Insurance Code. Disability insurance,access to registered information, Section 789.7, Insurance Code. Discrimination complaint to Division of Labor Standards Enforcement, confidentiality of witnesses, Section 98.7, Labor Code. Dispute resolution participants confidentiality, Section 471.5, Business and Professions Code. District Agricultural Association Board, records, public inspection, Section 3968, Food and Agricultural Code. Domestic violence counselor and victim,confidentiality of communication, Sections 1037.2 and 1037.5, Evidence Code. Driver arrested for traffic violation, notice of reexamination for evidence of incapacity, confidentiality of, Section 40313,Vehicle Code. Driver's license file information,sale or inspection, Section 1810, Vehicle Code. Driving school and driving instructor licensee records, confidentiality of, Section 11108,Vehicle Code. Educational psychologist-patient, privileged communication,Section 1010.5, Evidence Code. Electronic and appliance repair dealer, service contractor,financial data in applications, subdivision (x), Section 6254, Government Code. Electronic data processing, data security and confidentiality, Sections 11771 and 11772, Government Code. Emergency Medical Services Fund, patient named, Section 1797.98c, Health and Safety Code. Eminent domain proceedings, use of state tax returns, Section 1263.520, Code of Civil Procedure. Employee personnel file, confidential preemployment information, FDA,Section 1198.5, Labor Code. Employment agency, confidentiality of customer list, Section 16607, Business and Professions Code. Employment application, nondisclosure of arrest record or certain convictions, Sections 432.7 and 432.8, Labor Code. Employment Development Department,furnishing materials, Section 307, Unemployment Insurance Code. Equal wage rate violation, confidentiality of complaint,Section 1197.5, Labor Code. Equalization, State Board of, prohibition against divulging information, Section 15619, Government Code. Escrow Agents' Fidelity Corporation, confidentiality of examination and investigation reports, Section 17336, Financial Code. Escrow agents' confidentiality of reports on violations, Section 17414, Financial Code. Escrow agents'confidentiality of state summary criminal history information, Section 17414.1, Financial Code. Estate tax, confidential records and information, Sections 14251 and 14252, Revenue and Taxation Code. Excessive rates or complaints, reports, Section 1857.9, Insurance Code. Executive Department,closed sessions and the record of topics discussed,Sections 11126 and 11126.1,Government Code. Executive Department, investigations and hearings,confidential nature of information acquired, Section 11183,Government Code. Family counselor and client, confidential information, Section 4982, Business and Professions Code. Family Court, records,Section 1818, Family Law Code. Appendix C-Records Exempt from Public Disclosure C6 Res.No.2002 9 Exhibit A Farm product processor license,confidentiality of financial statements, Section 55523.6, Food and Agricultural Code. Farm product processor licensee,confidentiality of grape purchases, Section 55601.5, Food and Agricultural Code. Fee payer information, prohibition against disclosure by Board of Equalization and others, Section 55831, Revenue and Taxation Code. Financial institutions, issuance of securities,reports and records of state agencies,subdivision (d), Section 6254, Government Code. Financial records,confidentiality of, Sections 7470,7471, and 7473,Government Code. Financial statements of insurers, confidentiality of information received, Section 925.3, Insurance Code. Financial statements and questionnaires,of prospective bidders for the state,confidentiality of, Section 10165, Public Contract Code. Financial statements and questionnaires,of prospective bidders for California State University contracts,confidentiality of,Section 10763, Public Contract Code. Firearm license applications,subdivision(u),Section 6254, Government Code. Firearm sale or transfer,confidentiality of records,Section 12082, Penal Code. Firefighters Service Award, confidentiality of data filed with the Board of Administration of the Public Employees' Retirement System, Section 50955, Government Code. Fish and wildlife law enforcement agreements with other states, confidentiality of information, Section 391, Fish and Game Code. Fish and wildlife taken illegally, public record status of records of case, Section 2584, Fish and Game Code. Food stamps, disclosure of information,Section 18909,Welfare and Institutions Code. Foreign marketing of agricultural products, confidentiality of financial information, Section 58577, Food and Agricultural Code. Forest fires, anonymity of informants, Section 4417, Public Resources Code. Foster homes, identifying information, Section 1536, Health and Safety Code. Frail elderly and functionally impaired adults receiving services to prevent institutionalization, confidentiality of medical records, Section 9390.5, Welfare and Institutions Code. Franchise Tax Board, access to Franchise Tax Board information by the State Department of Social Services, Section 11025,Welfare and Institutions Code. Franchise Tax Board,auditing, confidentiality of, Section 90005, Government Code. Franchises, applications,and reports filed with Commissioner of Corporations, disclosure and withholding from public inspection, Section 31504, Corporations Code. Fur dealer licensee, confidentiality of records, Section 4041, Fish and Game Code. Genetic test results in medical record of applicant or enrollee of specified insurance plans, Sections 10123.35, 10140.1, and 11512.965, insurance Code. Governor, correspondence of and to Governor and Governor's office, subdivision (I), Section 6254, Government Code. Governor, transfer of public records in control of, restrictions on public access, Section 6268, Government Code. Grand juror, disclosure of information or indictment, Section 924, Penal Code. Grand jury,confidentiality of request for special counsel, Section 936.7, Penal Code. Grand jury,confidentiality of transcription of indictment or accusation, Section 938.1, Penal Code. Group Insurance, Public Employees, Section 53202.25, Government Code. Guardian,confidentiality of report used to check ability, Section 2342, Probate Code. Guardianship,confidentiality of report regarding the suitability of the proposed guardian, Section 1543, Probate Code. Guardianship,disclosure of report and recommendation concerning proposed guardianship of person or estate,Section 1513.Probate Code. Harmful matter, distribution,confidentiality of certain recipients,Section 313.1, Penal Code. Hazardous substance tax information,prohibition against disclosure, Section 43651, Revenue and Taxation Code. Hazardous waste control, business plans,public inspection,Section 25506, Health and Safety Code. Hazardous waste control,notice of unlawful hazardous waste disposal, Section 25180.5, Health and Safety Code. Hazardous waste control,trade secrets,disclosure of information,Sections 25511 and 25538, Health and Safety Code. Appendix C-Records Exempt from Public Disclosure C7 Res.No.2000-9 Exhibit A Hazardous waste control,trade secrets, procedures for release of information, Section 25358.2, Health and Safety Code. Hazardous waste generator report, protection of trade secrets, Sections 25244.21 and 25244.23, Health and Safety Code. Hazardous waste license holder disclosure statement, confidentiality of, Section 26186.5, Health and Safety Code. Hazardous waste management facilities on Indian lands, confidentiality of privileged or trade secret information, Section 25198.4, Health and Safety Code. Hazardous waste recycling, duties of department,Section 25170, Health and Safety Code. Hazardous waste recycling, list of specified hazardous wastes, trade secrets, Section 25175, Health and Safety Code. Hazardous waste recycling,trade secrets, confidential nature,Sections 25173 and 25180.5, Health and Safety Code. Healing arts licensees,central files, confidentiality,Section 800, Business and Professions Code. Health Care Provider Central Files,confidentiality of, Section 800, Business and Professions Code. Health care provider disciplinary proceeding, confidentiality of documents,Section 805.1, Business and Professions Code. Health care service plans, review of quality of care,privileged communications, Sections 1370 and 1380, Health and Safety Code. Health facilities, patient's rights of confidentiality, Sections 128735, 128755,and 128765, Health and Safety Code. Health facility and clinic, consolidated data and reports, confidentiality of, Section 128730, Health and Safety Code. Health personnel, data collection by the Office of Statewide Health Planning and Development, confidentiality of information on individual licentiates,Sections 127775 and 127780, Health and Safety Code. Health planning and development pilot projects, confidentiality of data collected, Section 128165, Health and Safety Code. Hereditary Disorders Act, legislative finding and declaration, confidential information, Sections 124975 and 124980, Health and Safety Code. Hereditary Disorders Act, rules, regulations, and standards, breach of confidentiality, Section 124980, Health and Safety Code. Higher Education Employee-Employer Relations, findings of fact and recommended terms of settlement, Section 3593, Government Code. Higher Education Employee-Employer Relations, access by Public, Employment Relation Board to employer's or employee organizations records,Section 3563, Government Code. Highway carriers, disclosure of information by commission employee, Section 3709, Public Utilities Code. HIV, disclosures to blood banks by department or county health officers, Section 1603.1, Health and Safety Code. Home address of public employees and officers in Department of Motor Vehicles, records, confidentiality of, Sections 1808.2 and 1808.4,Vehicle Code. Homeless youth emergency service pilot projects,collection of data,Section 13702,Welfare and Institutions Code. Horseracing, horses,blood or urine test sample,confidentiality, Section 19577, Business and Professions Code. Hospital district and municipal hospital records relating to contracts with insurers and service plans, subdivision (t), Section 6254, Government Code. Hospital final accreditation report, subdivision(s), Section 6254,Government Code. -Housing authorities, confidentiality of rosters of tenants, Section 34283, Health and Safety Code. Housing authorities, confidentiality of applications by prospective or current tenants, Section 34332, Health and Safety Code. Improper obtaining or distributing of information from Department of Motor Vehicles, Sections 1808.46 and 1808.47,Vehicle Code. Improper governmental activities reporting,confidentiality of identity of person providing information, Section 10545, Government Code. Improper governmental activities reporting, disclosure of information,Section 10546, Government Code Industrial accident reports,confidentiality of information, Section 129, Labor Code. Industrial loan companies, confidentiality of financial information, Section 18496, Financial Code. Industrial loan companies, confidentiality of investigation and examination reports, Section 18394, Financial Code. Appendix C- Records Exempt from Public Disclosure C8 Res.No.2002-3 Exhibit A In forma pauperis litigant, rules governing confidentiality of financial information, Section 68511.3, Government Code. Initiative, referendum, recall, and other petitions, confidentiality of names of signers,Section 6253.5, Government Code. Inspector General, Youth and Adult Correctional Agency,confidentiality of records of employee interviews, Section 6127, Penal Code. Insurance claims analysis, confidentiality of information, Section 1876.16, Insurance Code. Insurance Commissioner,confidential information, Sections 735.5, 1077.3, and 12919, Insurance Code. Insurance Commissioner, informal conciliation of complaints, confidential communications, Section 1858.02, insurance Code. Insurance Commissioner, information from examination or investigation, confidentiality of, Sections 1215.7, 1433, and 1759.3, Insurance Code. Insurance Commissioner, report to Legislature, confidential information,Section 12961, Insurance Code. Insurance Commissioner,writings filed with nondisclosure,Section 855, Insurance Code. Insurance.fraud reporting, information acquired not part of public record, Sections 1873.1 and 13001, Insurance Code. Insurance Holding Company System Regulatory Act,examinations, Section 1215.7, Insurance Code. Insurance licensee, confidential information, Section 1666.5, insurance Code. Insurer application information,confidentiality of,Section 925.3, Insurance Code. Insurer financial analysis ratios and examination synopses, confidentiality of,Section 933, Insurance Code. Insurer, request for examination of,confidentiality of,Section 1067.11, Insurance Code. Integrated Waste Management Board information,prohibition against disclosure,Section 45991, Revenue and Taxation Code. Intervention in regulatory and ratemaking proceedings, audit of customer seeking and award, Section 1804, Public Utilities Code. Investigative consumer reporting agency,limitations on furnishing an investigative consumer report, Section 1786.12,Civil Code. Joint Legislative Ethics Committee, confidentiality of reports and records, Section 8953, Government Code. Judicial candidates, confidentiality of communications concerning FDA,Section 12011.5, Government Code. Jurors' lists, lists of registered voters and licensed drivers as source for, Section 197, Code of Civil Procedure. Juvenile court proceedings to adjudge a person a dependent child of court,sealing records of, Section 389, Welfare and Institutions Code. Juvenile criminal records,dissemination to schools, Section 828.1,Welfare and Institutions Code. Juvenile delinquents, notification of chief of police or sheriff of escape of minor from secure detention facility, Section 1155,Welfare and institutions Code. Labor dispute, investigation and mediation records,confidentiality of, Section 65, Labor Code. Lanterman-Petris-Short Act, mental health services recipients, confidentiality of information and records, mental health advocate, Sections 5540,5541, 5542, and 5550,Welfare and Institutions Code. Law enforcement vehicles, registration disclosure,Section 5003,Vehicle Code. Legislative Counsel records, subdivision(m), Section 6254, Government Code. Library circulation records and other materials,subdivision (i), Section 6254 and Section 6267, Government Code. Life and disability insurers,actuarial information, confidentiality of,Section 10489.15, Insurance Code. Litigation, confidentiality of settlement information,Section 68513, Government Code. Local agency legislative body, closed sessions, disclosure of materials, Section 54956.9, Government Code. Local government employees, confidentiality of records and claims relating to group insurance, Section 53202.25, Government Code. Local summary criminal history information,confidentiality of, Sections 13300 and 13305, Penal Code. Appendix C- Records Exempt from Public Disclosure C9 Res.No.20024 Exhib t A Local agency legislative body,closed session, nondisclosure of minute book,Section 54957.2, Government Code. Local agency legislative body, meeting, disclosure of agenda, Section 64957.5, Government Code. Long-term health facilities, confidentiality of complaints against, Section 1419, Health and Safety Code. Long-term health facilities, confidentiality of records retained by State Department of Health Services,Section 1439, Health and Safety Code. Major Risk Medical Insurance Program, negotiations with health plans,subdivisions(v)and(w)of Section 6254,Government Code. Mandated blood testing and confidentiality to protect public health, prohibition against compelling identification of test subjects,Section 120975, Health and Safety Code. Mandated blood testing and confidentiality to protect public health, unauthorized disclosures of identification of test subjects,Section 120980, Health and Safety Code. Mandated blood testing and confidentiality to protect public health, disclosure to patient's spouse, sexual partner,needle sharer,or county health officer,Section 121015, Health and Safety Code. Manufactured home, mobilehome,floating home,confidentiality of home address of registered owner, Section 18081, Health and Safety Code. Marital confidential communications,Sections 980, 981,982, 983, 984,985,986,and 987, Evidence Code. Market reports, confidential, subdivision(e), Section 6254, Government Code. Marketing of commodities, confidentiality of financial information,Section 58781, Food and Agricultural Code. Marketing orders, confidentiality of processors or distributors'information, Section 59202, Food and Agricultural Code. Marriage,confidential,certificate.Section 611, Family Code. Medi-Cal Benefits Program, confidentiality of information,Section 14100.2,Welfare and Institutions Code. Medi-Cal Benefits Program, Evaluation Committee, confidentiality of information, Section 14132.6,Welfare and Institutions Code. Medi-Cal Benefits Program, Request of Department for Records of Information, Section 14124.89,Welfare and Institutions Code. Medi-Cal Fraud Bureau, confidentiality of complaints, Section 12528,Government Code. Medical information, disclosure by provider unless prohibited by patient in writing,Section 56.16, Civil Code Medical information,types of information not subject to patient prohibition of disclosure,Section 56.30, Civil Code. Medical and other hospital committees and peer review bodies,confidentiality of records,Section 1157, Evidence Code. Medical or dental licensee,action for revocation or suspension due to illness,report, confidentiality of, Section 828, Business and Professions Code. Medical or dental licensee,disciplinary action,denial or termination of staff privileges, report, confidentiality of, Sections 805,805.1, and 805.5, Business and Professions Code. Meetings of state agencies, disclosure of agenda,Section 11125.1, Government Code. Mental institution patient, notification to peace officers of escape,Section 7325.5,Welfare and Institutions Code. Mentally abnormal sex offender committed to state hospital, confidentiality of records, Section 4135,Welfare and Institutions Code. Mentally disordered and developmentally disabled offenders, access to criminal histories of, Section 1620, Penal Code. Mentally disordered persons,court-ordered evaluation,confidentiality of reports, Section 5202, Welfare and Institutions Code. Mentally disordered or mentally ill person,confidentiality of written consent to detainment,Section 5326.4, Welfare and Institutions Code. Mentally disordered or mentally ill person,voluntarily or involuntarily detained and receiving services, confidentiality of records and information,Sections 5328, 5328.01, 5328,02, 5328.05,5328.1, 5328.15, 5328.2, 5328.3, 5328.4. 5328.5, 5328.7, 5328.8, 5328.9, and 5330, Welfare and Institutions Code. Mentally disordered or mentally ill person,weapons restrictions, confidentiality of information about, Section 8103, Welfare and Institutions Code. Milk marketing, confidentiality of records,Section 61443, Food and Agricultural Code. Milk product certification,confidentiality of, Section 62121, Food and Agricultural Code. Appendix C-Records Exempt from Public Disclosure C10 Res.No.20024 Exhibit A Milk, market milk,confidential records and reports,Section 62243, Food and Agricultural Code. Milk product registration, confidentiality of information, Section 38946, Food and Agricultural Code. Milk equalization pool plan, confidentiality of producers'voting, Section 62716, Food and Agricultural Code. Mining report, confidentiality of report containing information relating to mineral production, reserves, or rate of depletion of mining operation,Section 2207, Public Resources Code. Minor, criminal proceeding testimony closed to public, Section 859.1, Penal Code. Minority and women's business data possessed by state agencies, confidentiality of, Section 15339.30, Government Code. Minors, material depicting sexual conduct, records of suppliers to be kept and made available to law enforcement, Section 1309.5, Labor Code. Misdemeanor and felony reports by police chiefs and sheriffs to Department of Justice, confidentiality of,Sections 11107 and 11107.5,Penal Code. Monetary instrument transaction records,confidentiality of,Section 14167, Penal Code. Missing persons' information, disclosure of,Sections 14201 and 14203, Penal Code. Morbidity and mortality studies, confidentiality of records,Section 100330, Health and Safety Code. Motor vehicle accident reports, disclosure, Sections 16005,20012,and 20014,Vehicle Code. Motor vehicles,department of, public records,exceptions, Sections 1808 to 1808.7, inclusive, Vehicle Code. Motor vehicle insurance fraud reporting,confidentiality of information acquired,Section 1874.3, Insurance Code. Motor vehicle liability insurer,data reported to Department of Insurance, confidentiality of, Section 11628, Insurance Code. Multijurisdictional drug law enforcement agency,closed sessions to discuss criminal investigation, Section 54957.8,Government Code. Narcotic addict outpatient revocation proceeding,confidentiality of reports, Section 3152.5, Welfare and Institutions Code. Narcotic and drug abuse patients, confidentiality of records,Section 11977, Health and Safety Code. - j Native American graves,cemeteries and sacred places, records of, subdivision(r), Section 6254, Government Code. Newspaper, radio,or television employee,nondisclosure of source of information, Section 1070, Evidence Code. Nonprofit Hospital Service Plan, conversion,disclosure statement,confidentiality of,Section 11056, Insurance Code. Nonprofit hospital service plans, reviews, Section 11512.09, Insurance Code. Notary public, confidentiality of application for appointment and commission, Section 8201.5, Government Code. Nurse, alcohol or dangerous drug diversion and rehabilitation records, confidentiality of,Section 2770.12, Business and Professions Code. Obscene matter, defense of scientific or other purpose,confidentiality of recipients, Section 311.8, Penal Code. Occupational safety and health investigations,confidentiality of complaints and complainants, Section 6309, Labor Code. Occupational safety and health investigations,confidentiality of trade secrets,Section 6322, Labor Code. Official information acquired in confidence by public employee, disclosure of, Sections 1040 and 1041, Evidence Code. Oil and gas, confidentiality of proposals for the drilling of a well, Section 3724.4, Public Resources Code. Oil and gas, disclosure of onshore and offshore exploratory well records, Section 3234, Public Resources Code. Oil and gas, disclosure of well records, Section 3752, Public Resources Code. Oil and gas leases, surveys for permits, confidentiality of information,Section 6826, Public Resources Code. Oil spill fee payer information, prohibition against disclosure, Section 46751, Revenue and Taxation Code. Appendix C-Records Exempt from Public Disclosure C11 Res.No.2002-9 Exhibit A Older adults receiving county services, providing information between county agencies, confidentiality of, Section 9356,Welfare and Institutions Code. Organic food certification organization records, release of,Section 110845, Health and Safety Code,and Section 46009, Food and Agricultural Code. Osteopathic physician and surgeon, rehabilitation and diversion records, confidentiality of, Section 2369, Business and Professions Code. Parole revocation proceedings, confidentiality of information in reports,Section 3063.5, Penal Code. Passenger fishing boat licenses, records,Section 7923,Fish and Game Code. Paternity,acknowledgement, confidentiality of records,Section 102760, Health and Safety Code. Patient-physician confidential communication, Sections 992 and 994, Evidence Code. Patient records, confidentiality of,Section 123135, Health and Safety Code. Payment instrument licensee records, inspection of,Section 33206,Financial Code. Payroll records,confidentiality of, Section 1776, Labor Code. Peace officer personnel records, confidentiality of,Sections 832.7 and 832.8, Penal Code. Penitential communication between penitent and clergy, Sections 1032 and 1033, Evidence Code. Personal Income Tax, disclosure of information,Article 2(commencing with Section 19542), Chapter 7, Part 10.2, Division 2, Revenue and Taxation Code. Personal information, information practices act,prohibitions against disclosure by state agencies, Sections 1798.24 and 1798.75, Civil Code. Personal information,subpoena of records containing, Section 1985.4, Code of Civil Procedure. Personal representative, confidentiality of personal representative's birth date and driver's license number,Section 8404, Probate Code. Personnel Administration, Department of, confidentiality of pay data furnished to,Section 19826.5,Government Code. Petition signatures, Section 29770, Elections Code. Petroleum supply and pricing, confidential information,Sections 25364 and 25366, Public Resources Code. Pharmacist,alcohol or dangerous drug diversion and rehabilitation records,confidentiality of, Section 4436, Business and Professions Code. Physical therapist or assistant, records of dangerous drug or alcohol diversion and rehabilitation, confidentiality of, Section Business and Professions Code. Physical or mental condition or conviction of controlled substance offense, records in Department of Motor Vehicles,confidentiality of, Section 1808.6,Vehicle Code. Physician and surgeon,rehabilitation and diversion records, confidentiality of, Section 2355, Business and Professions Code. Physician assistant, alcohol or dangerous drug diversion and rehabilitation records, confidentiality of, Section 3534.7, Business and Professions Code. Physician competency examination,confidentiality of reports,Section 2294, Business and Professions Code. Physicians and surgeons, confidentiality of reports of patients with a lapse of consciousness disorder, Section 103900, Health and Safety Code. Physician Services Account,confidentiality of patient names in claims,Section 16956,Welfare and Institutions Code. Physicians and surgeons, information about, confidentiality of,Section 920, Business and Professions Code. Podiatrist, alcohol or drug diversion and rehabilitation records,confidentiality of,Section 2497.1, Business and Professions Code. Pollution Control Financing Authority, financial data submitted to, subdivision (o), Section 6254, Government Code. Postmortem or autopsy photos, Section 129, Code of Civil Procedure. Pregnancy tests by local public health agencies,confidentiality of, Section 123380, Health and Safety Code. Pregnant women, confidentiality of blood tests,Section 125105, Health and Safety Code. Prehospital emergency medical care, release of information, Sections 1797.188 and 1797.189, Health and Safety Code. Premarital examination,confidentiality of,Section 594, Family Code. Prenatal syphilis tests, confidentiality of, Section 120705, Health and Safety Code. Presiding Officer, Section 11513.5, Government Code. Prisoners,behavioral research on,confidential personal information,Section 3515, Penal Code. Prisoners,confidentiality of blood tests,Section 7530, Penal Code. Prisoners, medical testing,confidentiality of records, Sections 7517 and 7540, Penal Code. Appendix C-Records Exempt from Public Disclosure C12 Res.No.200Z8 Exhibit A Prisoners, transfer from county facility for mental treatment and evaluation,confidentiality of written reasons, Section 4011.6, Penal Code. Private industry wage data collected by public entity,confidentiality of, Section 6254.6, Government Code. Private railroad car tax,confidentiality of information,Section 11655, Revenue and Taxation Code. Probate referee, disclosure of materials, Section 8908, Probate Code. Probation officer reports, inspection of,Section 1203.05, Penal Code. Produce dealer,confidentiality of financial statements,Section 56254, Food and Agricultural Code. Products liability insurers, transmission of information,Sections 1857.7 and 1857.9, Insurance Code. Professional corporations,financial statements, confidentiality of,Section 13406,Corporations Code. Property on loan to museum, notice of intent to preserve an interest in, not subject to disclosure, Section 1899.5, Civil Code. Property taxation, confidentiality of change of ownership,Section 481, Revenue and Taxation Code. Property taxation, confidentiality of property information,Section 15641, Government Code and Section 833, Revenue and Taxation Code. Proprietary information, availability only to the director and other persons authorized by the operator and the owner, Section 2778, Public Resources Code. Psychologist and client,confidential relations and communications,Section 2918,Business and Professions Code. Psychotherapist-patient confidential communication, Sections 1012 and 1014, Evidence Code. Public employees' home addresses and telephone numbers, confidentiality of, Section 6254.3, Government Code. Public Employees' Retirement System, confidentiality of data filed by member or beneficiary with board of administration, Section 20134, Government Code. Public school employees organization, confidentiality of proof of majority support submitted to Public Employment Relations Board,Sections 3544, 3544.1,and 3544.5, Government Code. Public social services, confidentiality of digest of decisions, Section 10964, Welfare and Institutions Code. Public social services, confidentiality of information regarding child abuse or elder or dependent persons abuse, Section 10850.1, Welfare and Institutions Code. Public social services, confidentiality of information regarding eligibility, Section 10850.2,Welfare and Institutions Code. Public social services, confidentiality of records, Section 10850, Welfare and Institutions Code. Public social services, disclosure of information to law enforcement agencies, Section 10850.3, Welfare and Institutions Code. Public social services, disclosure of information to law enforcement agencies regarding deceased applicant or recipient, Section 10850.7,Welfare and Institutions Code. Public utilities, confidentiality of information, Section 583, Public Utilities Code. Pupil,confidentiality of personal information,Section 45345, Education Code. Pupil drug and alcohol use questionnaires, confidentiality of,Section 11605, Health and Safety Code. Pupil,expulsion hearing,disclosure of testimony of witness and closed session of district board, Section 48918, Education Code. Pupil, personal information disclosed to school counselor,confidentiality of, Section 49602, Education Code. Pupil record contents, records of administrative hearing to change contents,confidentiality of, Section 49070, Education Code. Pupil records, access authorized for specified parties,Section ,49076, Education Code. Pupil records, disclosure in hearing to dismiss or suspend school employee, Section 44944.1, Education Code. Pupil records, release of directory information to private entities,Sections 49073 and 49073.5, Education Code. Radioactive materials, dissemination of information about transportation of,Section 33002, Vehicle Code. Real estate broker, annual report to Department of Real Estate of financial information, confidentiality of,Section 10232.2, Business and Professions Code. Real property,acquisition by state or local government, information relating to feasibility, subdivision(h), Section 6254, Government Code. Appendix C-Records Exempt from Public Disclosure C13 Res.No.200" Exhibit A Real property, change in ownership statement, confidentiality of, Section 27280, Government Code. Reciprocal agreements with adjoining states, Section 391, Fish and Game Code. Records of contract purchasers, inspection by public prohibited,Section 85, Military and Veterans Code. Registered public obligations, inspection of records of security interests in, Section 5060, Government Code. Registration of exempt vehicles, nondisclosure of name of person involved in alleged violation, Section 5003,Vehicle Code. Rehabilitation, Department of, confidential information,Section 19016,Welfare and Institutions Code. Reinsurance intermediary-broker license information, confidentiality of, Section 1781.3, Insurance Code. Rent control ordinance,confidentiality of information concerning accommodations sought to be withdrawn from, Section 7060.4,Government Code. Report of probation officer, inspection, copies,Section 1203.05,Penal Code. Repossession agency licensee application,confidentiality of information,Sections 7503,7504, and 7506.5.Business and Professions Code. Residence address in any record of Department of Housing and Community Development, confidentiality of, Section 6254.1, Government Code. Residence address in any record of Department of Motor Vehicles,confidentiality of, Section 6254.1,Government Code,and Section 1808.21,Vehicle Code. Residence and mailing addresses in records of Department of Motor Vehicles,confidentiality of, Section 1810.7.Vehicle Code. Residential care facilities, confidentiality of resident information, Section 1668.08, Health and Safety Code. Residential care facilities for the elderly, confidentiality of client information, Section 1569.315, Health and Safety Code. Respiratory care practitioner, professional competency examination,reports,confidentiality of, Section 3756, Business and Professions Code. Restraint of trade, civil action by district attorney,confidential memorandum, Section 16750, Business and Professions Code. Reward by governor for information leading to arrest and conviction, confidentiality of person supplying information, Section 1547, Penal Code. Sales and use tax, disclosure of information, Section 7056, Revenue and Taxation Code. Savings association employees, disclosure of criminal history information, Sections 6525 and 8012, Financial Code. Savings associations, inspection of records by shareholders,Section 6050, Financial Code. School district governing board, disciplinary action, disclosure of pupil information, Section 35146, Education Code. School employee, merit system examination records, confidentiality of, Section 45274, Education Code. School employee,notice and reasons for hearing on nonreemployment of employee, confidentiality of,Sections 44948.5 and 44949, Education Code. School meals for needy pupils,confidentiality of records, Section 49558, Education Code. Sealed records,arrest for misdemeanor,Section 851.7, Penal Code. Sealed records, misdemeanor convictions, Section 1203.45, Penal Code. Sealing and destruction of arrest records, determination of innocence, Section 851.8, Penal Code. Search warrants,special master, Section 1524, Penal Code. Seriously mentally disordered, pilot agencies provided integrated services to,confidentiality of records of recipients, Section 5815,Welfare and Institutions Code. Sex change, confidentiality of birth certificate, Section 103440, Health and Safety Code. Sex offenders, registration form,Section 290, Penal Code. Sex offenders, specimen and other information,unauthorized disclosure, Section 290.2, Penal Code. Sexual assault forms, confidentiality of, Section 13823.5, Penal Code. Sexual assault victim counselor and victim, confidential communication, Sections 1035.2, 1035.4, and 1035.8, Evidence Code. Shorthand reporter's complaint, Section 8010, Business and Professions Code. Small business information compiled by state agencies, confidentiality of, Section 15331.2, Government Code. Small family day care homes, identifying information,Section 1596.86,Health and Safety Code. Appendix C-Records Exempt from Public Disclosure C14 Res.No.2002-9 Exhibit A Social security number,applicant for driver's license or identification card, disclosure of, Section 1653.5,Vehicle Code. State agency activities relating to unrepresented employees, subdivision (p)of Section 6254, Government Code. State agency activities relating to providers of health care, subdivision (a)of Section 6254, Government Code. State Auditor, access to barred records,Section 8545.2, Government Code. State Auditor, confidentiality of records, Sections 8545, 8545.1, and 8545.3, Government Code. State civil service employee, confidentiality of appeal to state personnel board, Section 18952, Government Code. State civil service employees,confidentiality of reports, Section 18573,Government Code. State civil service examination,confidentiality of application and examination materials,Section 18934, Government Code. State Contract Act,bids,questionnaires and financial statements,Section 10165,Public Contract Code. State Contract Act,bids, sealing,opening and reading bids, Section 10304, Public Contract Code. State Energy Resources Conservation and Development Commission,confidentiality of proprietary information submitted to, Sections 25233 and 25321, Public Resources Code. State hospital patients,information and records in possession of Superintendent of Public Instruction,confidentiality of, Section 56863, Education Code. State information security officer,implementation of confidentiality policies, Section 11771, Government Code. State Long-Term Care Ombudsman,access to government agency records, Section 9723, Welfare and Institutions Code. State Long-Term Care Ombudsman office,confidentiality of records and files,Section 9725, Welfare and Institutions Code. State Long-Term Care Ombudsman office, disclosure of information or communications, Section 9715,Welfare and Institutions Code. State Lottery Evaluation Report, disclosure, Section 8880.46, Government Code. State summary criminal history information, confidentiality of information, Sections 11105, 11105.1, 11105.3, and 11105.4, Penal Code. Sterilization of disabled,confidentiality of evaluation report, Section 1955, Probate Code. Strawberry marketing information,confidentiality of, Section 63124, Food and Agricultural Code. Structural pest control licensee records relating to pesticide use,confidentiality of,Section 15205, Food and Agricultural Code. Student driver, records of physical or mental condition, confidentiality of, Section 12661, Vehicle Code. Student, community college, information received by school counselor, confidentiality of, Section 72621, Education Code. Student, community college, records, limitations on release, Section 76243, Education Code. Student, community college, record contents,records of administrative hearing to change contents, confidentiality of,Section 76232, Education Code. Student, release of student records by public college or university, limitations on,Section 67143, Education Code. Student, sexual assault on private higher education institution campus,confidentiality of information,Section 94385, Education Code. Student, sexual assault on public college or university, confidentiality of information,Section 67385, Education Code. Student, civil action against public college or university, production of student records, confidentiality of contents, Section 67137.5, Education Code. Student in public college or university, record of disciplinary action for sexual assault or-physical abuse,access by alleged victim, Section 67134, Education Code. Student, release of directory information by public college or university, Section 67140, Education Code. Sturgeon egg processors,records, Section 10004, Fish and Game Code. Taxpayer information, confidentiality, local taxes, subdivision (h), Section 6254, Government Code. Tax preparer, disclosure of information obtained in business of preparing tax returns, Section 17530.5, Business and Professions Code. Teacher, credential holder or applicant, information provided to Commission on Teacher Credentialing, confidentiality of, Section 44341, Education Code. Appendix C-Records Exempt from Public Disclosure C15 Res.No.2M-9 Exhibit A Teacher,certified school personnel examination results,confidentiality of, Section 44289, Education Code. Teacher, information filed with Teachers'Retirement Board, confidentiality of,Section 22221, Education Code. Telephone answering service customer list,trade secret, Section 16606, Business and Professions Code. Timber yield tax, disclosure to county assessor,Section 38706, Revenue and Taxation Code. Timber yield tax, disclosure of information, Section 38705, Revenue and Taxation Code. Title insurers, confidentiality of notice of noncompliance,Section 12414.14, Insurance Code. Tow truck driver, information in records of California Highway Patrol, Department of Motor Vehicles, or other agencies, confidentiality of,Sections 2431 and 2432.3,Vehicle Code. Toxic substances, Department of, inspection of records of, Section 25152.5, Health and Safety Code. Trade secrets,Section 1060, Evidence Code. Trade secrets,confidentiality of, occupational safety and health inspections, Section 6322, Labor Code. Trade secrets,disclosure of public records,Section 3426.7, Civil Code. Trade secrets,food, drugs, cosmetics, nondisclosure, Sections 110165 and 110370, Health and Safety Code. Trade secrets,protection by Director of the Department of Pesticide Regulation,Section 6254.2, Government Code. Trade secrets and proprietary information relating to pesticides,confidentiality of, Sections 14022 and 14023, Food and Agricultural Code. Trade secrets, protection by Director of Industrial Relations, Section 6396, Labor Code. Trade secrets relating to hazardous substances, disclosure of,Sections 25358.2 and 25358.7, Health and Safety Code. Traffic violator school licensee records, confidentiality of, Section 11212,Vehicle Code. Traffic offense, dismissed for participation in driving school or program, record of, confidentiality of, Section 1808.7,Vehicle Code. Transit districts,questionnaire and financial statement information in bids, Section 99154, Public Utilities Code. Trust companies,disclosure of private trust confidential information, Section 1582, Financial Code. Unclaimed property, Controller records of,disclosure, Section 1582, Code of Civil Procedure. Unemployment compensation,disclosure of confidential information, Section 2111, Unemployment Insurance Code. Unemployment compensation, information obtained in administration of code. Section 1094, Unemployment Insurance Code. Unemployment compensation, purposes for which use of information may be authorized. Section 1095, Unemployment Insurance Code. Unemployment fund contributions, publication of annual tax rate, Section 989, Unemployment Insurance Code. Unsafe working condition,confidentiality of complainant, Section 6309, Labor Code. Use fuel tax information, disclosure prohibited,Section 9255, Revenue and Taxation Code. Utility systems development,confidential information,subdivision (e),Section 6254,Government Code. Vehicle registration, financial responsibility verification study, confidentiality of information, Sections 4750.2 and 4750.4,Vehicle Code. Vehicle accident reports,disclosure of,Sections 16005,20012,and 20014,Vehicle Code and Section 27177, Streets and Highways Code. Vehicular offense, record of, confidentiality five years after conviction,Section 1807.5,Vehicle Code. Veterans Affairs, Department of, confidentiality of records of contract purchasers, Section 85, Military and Veterans Code. Veterinarian or animal health technician,alcohol or dangerous drugs diversion and rehabilitation records, confidentiality of, Section 4871, Business and Professions Code. Victim,statements at sentencing.Section 1191.15, Penal Code. Victims' Legal Resource Center,confidentiality of information and records retained, Section 13897.2. Penal Code. Voter, registration by confidential affidavit,Section 615, Elections Code. Appendix C-Records Exempt from Public Disclosure C16 Res.No.2002.8 Exhibit A Voter registration card, confidentiality of information contained in, Section 6254.4, Government Code. Voting, secrecy, Section 1050, Evidence Code. Wards and dependent children, inspection of juvenile court documents,Section 827,Welfare and Institutions Code. Wards and dependent children, release of description information about minor escapees,Section 828,Welfare and Institutions Code. Wards, petition for sealing records, Section 781,Welfare and Institutions Code. Welfare,statewide automated system work plan,confidentiality of data on individuals,Section 10818,Welfare and Institutions Code. Wills, confidentiality of, Section 6389, Probate Code. Winegrowers of California commission, confidentiality of producers'or vintners'proprietary information, Sections 74655 and 74955, Food and Agricultural Code. Workers'Compensation Appeals Board, injury or illness report,confidentiality of, Section 6412, Labor Code. Workers'compensation insurance,dividend payment to policyholder,confidentiality of information, Section 11739, Insurance Code. Workers'compensation insurance fraud reporting,confidentiality of information,Sections 1877.3 and 1877.4, Insurance Code. Workers'compensation insurer or rating organization, confidentiality of notice of noncompliance, Section 11754, Insurance Code. Workers'compensation insurer,rating information,confidentiality of,Section 11752.7, Insurance Code. Workers'compensation, notice to correct noncompliance,Section 11754, Insurance Code. Workers'compensation, release of information to other governmental agencies, Section 11752.5, Insurance Code. Workers'compensation, self-insured employers, confidentiality of financial information,Section 3742, Labor Code. Workplace inspection photographs, confidentiality of, Section 6314, Labor Code. Youth Authority, parole revocation proceedings, confidentiality of, Section 1767.6,Welfare and Institutions Code. Youth Authority, release of information in possession of Youth Authority for offenses under Sections 676, 1764.1, and 1764.2, Welfare and Institutions Code. Youth Authority, records, policies,and procedures, Section 1905, Welfare and Institutions Code. Youth Authority, records, disclosure, Section 1764,Welfare and Institutions Code. Youth Authority parolee, disclosure of personal information in revocation proceedings, Section 1767.6. Welfare and Institutions Code. Youth service bureau, confidentiality of client records, Section 1905, Welfare and Institutions Code. Appendix C- Records Exempt from Public Disclosure C17 Res.No.20024 Exhibit A i§t�. � �'�h'�� y,I I.k �'"° � ,i-...�t-. y�"F>�I'��t+,l i '"�` �. .��+1 r:�:' s-�. �i� �� ;Ii;,.{g:�:ws,..:._ >• . rl 1 di��l drs.}YIt,P'{ mltr a. i�l l ;?#;!W' '"'a.e.aR Res.No.20U-1 Fach MA CURRENT LIST OF VITAL RECORDS COUNCIL • Council Policies and Procedures • Minutes • Resolutions • Vital Record Storage • Microfilm Program • Administrative Regulations/Policies • Disposition of Records • General Obligation Bonds • Revenue Bond -City and/or Agency • Revenue Bond—Public Facilities Corp. • Revenue Bond—Civic Improvement Corp. • Revenue Bond—H.B. Public Finance Authority • Tax Anticipation Revenue bonds/Notes • Underground Utilities • Special Assessment/ Improvement Districts • Redevelopment Project Areas: + Main-Pier Project Area + Oakview Project Area + Warner-Goldenwest Project Area + Talbert-Beach Project Area + Yorktown-Lake Project Area + Civic Center + Florida Utica Enhancement Area + Commodore Circle Funding Area • Articles of Incorporation • Annexations • Easements / Deeds / Quitclaims • Tract Maps • City Facilities Blueprints • Infrastructure Maps (GIS) Res.No.2002.9 Exhibit A to i�f� E �T,w c. s T- Res.No.2002A Exhibit A IMPLEMENTATION OF MUFFS FILING SYSTEM if you wish to implement the MUFFS filing system for your departmen4 please follow these procedures. 1. First, schedule a meeting with the City Clerk's office records staff. 2. Bring your records retention schedule with you and a list of the sub- categories your department would like included in the MUFFS system. 3. The Clerk's staff, with your concurrence, will assign numbers for your department's sub-categories. New main categories and sub- categories will be created to fit your department needs if necessary. 4. If new categories are needed in the future, complete the Records Category Request form and submit it to the City Clerk's Office. The above controls are necessary to assure that there is only one series of record numbers for each category and subcategory of records. If each department independently assigns numbers, duplication of the numbering series will occur it is critical to the successful functioning of the MUFFS Systems that there be a single keeper of the numbering system. This will be the City Clerk's Office, records staff. Res.No.2002-9 Exhibit A DESCRIPTION OF FUNCTIONAL CATEGORIES 100—ADMINISTRATION This function contains records necessary for the overall administration of the City as a municipal corporation. Included are city-wide policies and procedures, City organization files, as well as general'files, which deal with various organizations, both local and at large. The records dealing with Boards, Commissions and Committees in this category relate to the administrative aspects of those bodies, etc., Applications, Vacancy Notices, Appointments and Resignations. Records relating to purpose of Boards, etc are found under the appropriate category. Please note: The function "Administration" is not to be confused with the subcategory 'Administration", which appears under various categories. The subcategory "Administration"contains records dealing with the general administration of that specific category ONLY. 200— FACILITIES This function encompasses material relating to City owned structures and public facilities within the municipal jurisdiction constructed and maintained for the use/recreation of the public. Structures to which the public does not have direct access (Wrporate,Yard) but City has responsibility for its maintenance is also included in this function'. 300=- FINANCIAIJFISCAL This function contains all records which relate to the fiscal affairs of the City, including accounting, budgets, audits, banking, grants, investments, payroll, purchasing, financial reports and revenue and taxation files. 400—COMMUNITY DEVELOPMENT This function contains records relating to the policies, regulations and guidelines for the orderly growth, development and redevelopment of property within the City's boundaries. Included are the General Plan, Area Plans, Land Use and Zoning Files. 500—HEALTH, SAFETY& WELFARE This function contains records, which describe activities, controls and services provided to safeguard the health, safety and welfare of the citizens of the community. Activities within this function include fire and police protection, emergency services, animal control consumer affairs and environmental protection. 600—LEGAL/LEGISLATIVE Records in this function pertain to the duties of the legal officer, the legally constituted authorities and the laws enacted by ordinance. Files pertaining to Electrons, Statements of Economic Interest, Codes, Litigation, Contracts &Agreements, Franchises and County, State and Federal legislation are included in this section. 700—PERSONNEL This function contains records pertaining to City's employees. Any programs relating to employees can be found in this function. Res.No.2002-9 Exhibit A POSSIBLE NEW-CATEGORIES TO ADD TO EXISTING CATEGORY LIST Category Existing Categories Possible Categories to Add for Departments 100 GENERAL ADMINISTRATION 100.10 Policy and Procedure 100.20 Organization Charts 100.30 Departmental Monthly/Annual Reports POSSIBLE ADDITIONS Sus pens file (pending Administrative travel Goals&objectives Referral/tracking system Chronological correspondence Administrative meetings Reports/memos Capital projects status reports Restructuring/reorganization Worklvacation schedules Administrative survey/questionnaires 11G .. , 'BOARDS/COMMISSIONSICOMMITTEES 110.10 Administration -110.20 A lication/A ointment/Resi nation 110.30 Unused-Category 110.40 Code of Ethics , 110.50 Maddy Act POSSIBLE ADDITIONS Recognitions Roster/Index i NEW 115 BOARDS/COMM AGENDA/MINUTES SUGGESTIONS Planning Commission-agendas/packets Possible New Category Planning Commission- minutes Community Services—agendas/packets Community Services—minutes Etc. etc. 120 CITY COUNCIL 120.10_ Policy and Procedures 120.20 Liaison Appointments 120.25 Ad Hoc Committees 120.30 Goals and Objectives 120.40 Appointments/Resignations to Council 120.50 Adjourned and Special Meetings 120.55 Agenda Postings 120.60 Proclamations 120.65 Minutes 120.70 Commendations/Acknowledgments/Support 120.75 Resolutions Res.No.2002-9 Exhibit A Category Existing Categories Possible Categories to Add for Departments 150.30 Sister Cities 150.40 League of California Cities . 150.50 Orange County Housing Authority 150.55 Orange County Auto Theft Task Force POSSIBLE ADDITIONS: Multi-Agency Groups National League of Cities? U. S. Conference of Mayors? Professional Groups Fund Raising Groups 160 PUBLIC INFORMATION/RELATIONS 160.10 Administration 160.20 Informal Petitions 160.30 Public Comments 160.40 Presentations/Donations POSSIBLE ADDITIONS: Activities? Community Service Awards Brochures/directories! ublications/ma s Cable communications Newsletters ci Press releases S eeches? Special events (see 960 Community Events Citizen outreach programs Questionnaires/surveys ci Community attitude surveys Publicity Photographs Media? NEW: POSSIBLE NEW CATEGORY: SUGGESTED: 161 TELECOMMUNICATIONS Administration Name of our telephone s stem Video conferencin Internet NEW POSSIBLE NEW CATEGORY: CABLE 162 TELEVISION —Channel 3 170 RECORDS MANAGEMENT 170.10 Administration 170.20 Vital Records Storage 170.30 Microfilm Program 170.40 Regulations/Policy 170.50 Disposition of Records Res.No.2002-3 Exhibit A Category Existing Categories Possible Categories to Add for Departments 215 CORPORATION YARD 215.10 Administration/Operation/Maintenance 215.20 Ca ital Improvements 220 POLICE BUILDING 220.10 Administration/Operation/Maintenance 220.20 Capital Improvements 220.30 Substations, Mobile Police Station 225 RODGERS SENIORS' CENTER 225.10 Administration/Operation/Maintenance 225.20 Capital Improvements 225.30 Advisory Groups 230 CITY GYM/POOL 230.10 Administration/Operation/Maintenance 230.20 Capital Improvements 235- ,. 'OAK VIEW CENTER 235.10 Admin-istration/Operation/Maintenance •235.20 Capital Im rovements 240 MUNICIPAL PIER 240.10 Administration/Operation/Maintenance 240.20 Capital Improvements 240.30 Advisory Groups 240.40 Pier Plaza Area 245 BEACH FACILITIES 245.10 Administration/Operation/Maintenance 245.20 Capital Improvements 245.30 South Beach Improvements 250 WATER OPERATIONS BUILDING 240.10 Administration/Operation/Maintenance 240.20 Capital Improvements 255 • FIRE STATIONS 255.10 Administration/Operation/Maintenance 255.20 Capital improvements 260 HELIPORT 260.10 Administration/O eration/Maintenance 260.20 Ca ital Im rovements . 265 CULTURAL ARTS CENTER Res.No.2002-9 Exhibit A Category Existing Categories Possible Categories to Add for Departments 310 FINANCIAL STATEMENTSIREPORTS 310.10 Administration .310.20 city 310.30 Redevelopment Agency 310.40 Public Facilities Corporation 310.50 Huntington Beach Civic Improvement Corp 310.60 Huntin tan Beach Public Finance Authorit 310.70 Cable Television 310.75 Big Independent Cities Excess Pool (JPA) BICEP 310.80 Huntin ton Beach Parking Authority 310.85 West Orange County Water Board 320.20 CITY BUDGET 320.10 Administration 320.20 City Annual Operating Budget 320.30 Preliminary Budget no longer used/old recs 320.40 Capital Improvement 320.45 Unbud eted Expenditure 320.50 —City Clerk Working File 320.60 ' AdviAory Group 320:70 Parking Authori 320:80 West Orange County Water Board POSSIBLE ADDITIONS OCWB Bud et work a ers De artment budget/work programs State/federal/count 330 DEBT SERVICE 330.10 Administration 330.20 General Obli ation Bonds 330.30 Revenue Bond - City and/or Agency 330.40 Revenue Bond - Public Facilities Corporation 330.50 Revenue Bond - Civic Improvement Co oration 330.60 Revenue Bond - Huntington Beach Public Finance authority 330.70 Tax Anticipation Revenue Bond/Notes RANS 330.80 City Clerk's Working File 330.90 City Revenue bond- Huntington Beach POSSIBLE ADDITIONS Parking Authority Clerk's Working File Certificates of participation Single Family Mortgage Revenue Bonds Multi-Family Mortgage Revenue Bonds Res.No.2002-9 ExhlbR A Category Existing Categories Possible Categories to Add for Departments Procurement--Supplies/Bids E ui ment Maintenance Equipment—Vehicles Vehicle history jackets?? Equipment Invento Equipment Disposition NEW POSSIBLE NEW CATEGORY: POSSIBLE ADDITIONS 380 STATE CONTROLLERIANNUAL REPORTS Administration Financial Presentations Financial Plan—CAP Annual Reports, Ci Annual Reports, Redevelopment Agency Low Moderate Annual Reports, Civic Improvement Corp?-- Annual Reports, Public Finance Authority? Annual Street Reports/Gas Tax? State Mandated Costs SB 90 Special District Reports GANN Limitations County Auditor/Assessed Valuation 400 REDEVELOPEMENT 400.10 Administration 400.20 Special Studies/Reports Annual 400.30 Policy/Regulations 400.40 Biennial Public Hearin 400.50 Redevelopment Agency Closed Session 400.60 Adjourned& Special Meetings (post in s 410 REDEVELOPMENT PROJECT AREAS 400:05 MERGING OF Redevelopment Pro'Areas 410.10 Huntin ton Center Redevelop Pro'Area ADD ADD: Southeast Coastal Project Area 410.15 410.20 Main-Pier Redevelopment Project Area 410.25 Beach Boulevard Redevelopment Pro'Area 410.30 Oakview Redev Project Area 410.35 Wamer-Goldenwest Redev Pro'Area 410.40 Talbert-Beach Redev Pro'Area 410.45 Talbert Gap Flood Control Redev Pro'Area 410.50 Yorktown-Lake Redev Pro'Area 410.60 Civic Center 410.65 Florida-Utica Enhancement Area 410.70 Commodore Circle Funding Area Res.No.2002-9 Exhibit A Category Existing Categories Possible Categories to Add for Departments Under construction/custom homes Plan check/apartments Under construction/apartments Plan check/small projects permits 440 PLANNING 440.10 Administration 440.20 Census Information 440.30 Master Plan- Land Use 440.40 General Plan Conformance 440.50 General Plan Amendments 440.60 Regional Planning 440.70 Moratoriums 440.80 Special Studies 440.90 Advisory Groups POSSIBLE ADDITIONS Demographic and Land Use Information Administrative hearings? NEW 445 POSSIBLE NEW CATEGORY: SUGGESTIONS COMPLIANCEIENI"ORCEMENT Administration Inspector requests Code violations Reports Construction activities Permits/what kind? Certificates of occupancy 450 ZONING 450.10 Administration 450.20 Zoning Change Case 450.30 Specific Plans 450.40 Special Studies 460 ECONOMIC DEVELOPMENT 460.10 Administration 460.20 Unused Category 460.30 Industrial/business 460.35 Advisory Groups POSSIBLE ADDITIONS Shopping Centers Financialleconomic Analyses Tourism Employment Information/Analysis Business Promotions/Retention New Development Contacts/Inquiries Special Studies Res.No.2002-9 ExhibitA Category Existing Categories Possible Categories to Add for Departments NEW POSSIBLE NEW CATEGORY: SUGGESTIONS 505 EDUCATION Administration School districts School boundaries Private schools Adult education Colleges Studies/reports 520 ENVIRONMENTAL PROTECTION 620.10 Administration 520.15 Policy/Position on Environmental Issues 520.20 Hazardous Material 520.30 Coastal Protection/Off Shore Oil/Urban Run-off 520.35 Beach Erosion 520.40 Oil/Methane Gas 520.50 Noise Pollution 520.60 Ener conservation 520.70 CEQA/EIR/ND .520.75 Air Quality 620.80 Weed Abatement 520.85 Orange County vector Control 520.90 Adviso Groups' POSSIBLE ADDITIONS Wetlands/flood lains Open s ace City beautification Graffiti I 530 POLICE PROTECTION 530.10 Administration 530.20 Helicopter Program 530.30 Police Towing Program POSSIBLE ADDITIONS Appeals Special programs Criminal justice i Grand Ju i Traffic accidents/collisions reports i Reports/statistics Contract services—see 600 series category i 540 FIRE PROTECTION 5440.10 Administration POSSIBLE ADDITIONS Hydrants Fire hydrant insta]Vre air Ins ections/re ortslinvesti ations Res.No.2002A Exhibit A Category Existing Categories Possible Categories to Add for Departments 580.60 Regulations/Speed Limits 580.70 Pedestrian Safety 580.80 Bicycle Safety/Equestrian Safety 580.90 Advisory Groups POSSIBLE ADDITIONS inventories? Driver education/safety Statistics 590 SENIOR CITIZENS 590.10 Administration 590.20 Unused Category 590.30 Tender Loving Care/Meals on Wheels/Feedback Foundation 590.40 Adviso Groups POSSIBLE ADDITIONS Health/nutrition Special programs Homes 600 AGREEMENTS/CONTRACTS 600.05 . Administration 600.10 Agreements . ..600.15 Federal Agreements .600.20 State Agreements 600.25 County Agreements 600.30 Redevelopment Agency Agreements 600.35 Concession Agreements 600.40 Joint Powers Agreements/Joint Agreements 600.45 Franchises 600.50 Cash Contracts—Streets 600.55 Cash Contracts—Signals 600.60 Cash Contracts—Drainage/Sewer 600.65 Cash Contracts—Parks 600.70 Cash Contracts—Wheelchair ramps/curbs, utters/sidewalks 600.75 Cash Contracts—Water 600.80 Cash Contracts—general public works include3s median landscaping) 600.85 Other City Entities 600.90 MSC Misc. Service Contracts 600.95 Purchase Order 610 INCORPORATION 610.10 Administration 610.15 Unused 610.20 Charter 610.30 Annexations 1610.40 Local Agency Formation Commission POSSIBLE ADDITIONS Res.No.20024 Exhibit A Category Existing Categories Possible Categories to Add for Departments 640.20 Codification/City Clerk's Working File 640.30 Count 640.40 State 640.50 Federal 640.60 Resolutions-Other Cities 640.70 Unused Cate o 640.80 Unused Category 640.90 Adviso Groups 650 REAL. PROPERTY 650.10 Administration 650.20 Appraisals and Acquisitions 650.30 Unused Category 650.40 Acquisitions-parkstfire stations 650.50 Acquisitions by eminent domain 650.60 Tax Collector's sales 650.70 Surplus Property/Property sold 650.80 Easements/Deeds/Quitclaims 650.90 City Clerk's Working File POSSIBLE ADDITIONS Lien releases Lien attachments 700 PERSONNEL ADMINISTRATION 700.10 Amendments to City Classification Plan 700.20 Personnel Policies/Procedures 700.30 Surveys/Studies 700.40 Administration 700.50 Retirement Benefits (PERS) contract in !i! category 600.20 E 700.55 Deferred Compensation 700.60 Recruiting and Selection I 700.70 Adviso Groups 700.80 City Clerk's Working File 700.90 Elected Officials POSSIBLE ADDITIONS Salaries Classification appeals/audits 1 Job descriptions Regulations (federal/state)i Statistics i 710 TRAINING & EMPLOYMENT PROGRAMS F 710.10 Administration 710.20 Employee Development. 710.30 Youth Employment Services i 710.40 Organization Development POSSIBLE ADDITIONS Intern programs Volunteer programs I Res.No.2002-9 Exhibit A Category Existing Categories Possible Categories to Add for Departments Contract employees Lay-off 800 STREETS, HIGHTWAY 800.10 Administration 800.20 Street Improvements 800.30 Federal Aid Urban (FAU Program) 800.35 Intermodal Surface Transportation Efficient Act ISTEA 800.40 Orange County Arterial Highway Financing Program AHFP 800.45 Orange County Combined Transportation Authority Funding Program OCCTA 800.50 Vacations/Abandonments/Dedications 800.55 Rights-of-Way 800.60 Street Openings—Closures/Extensions 800.70 Street Names/Changes (Numbering) 800.80 Unused Category 800.90 Precise Plan of Street Alignment 800:95 -City Clerk's Working File POSSIBLE ADDITIONS CalTrans State routes Truck routes/access Access ramps/overpasses Studies NEW POSSIBLE NEW CATEGORY: STREETS SUGGESTIONS 821 —MAINTENANCE Maintenance Streets—daily work orders Landscaping Tree planting Traffic signal maintenance Street lighting Encroachmentpermits?? NEW POSSIBLE NEW CATEGORY: SUGGESTIONS 822 INTERSECTIONS/STREETS Streets/traffic administration Intersections/traffic administration Streets/land use issues Intersection volume counts Manual turning movement counts?? i NEW POSSIBLE NEW CATEGORY: SUGGESTIONS 823 ENGINEERING SERVICES Administration i Res.No.2002-0 ExhibltA Category Existing Categories Possible Categories to Add for Departments 910.20 City History 910.30 Historical Preservation 910.35 Archaeolo ical Resources 910.40 Advisory Groups 910.50 City Clerk's Working File POSSIBLE ADDITIONS Museums 920 PARKS 920.10 Administration 920.20. Master Plan —Parks 920.30 Regional Parks 920.40 City Parks 920.50 Huntington Central Park 920.60 Shipley Nature Center 920.70 Equestrian Center/Equestrian 920.80 Advisory Groups 930 PATHS AND TRAILS 930.10 1 Administration 930:20 I Master Plan— Paths and Trails—Bicycle- POSSIBLE ADDITIONS I'E uestrian Add separate categories as follows: Master Plan Hikin Equestrian Bic cle 940 TRANSPORTATION SERVICES 940.10 Administration 910.20 Oran a Coun Transit District OCTD 940.30 Special Transportation Programs 940.40 Unused Category 940.50 Plans/Studies/Reports 940.60 Taxi Cab Rates/Permit Fees 940.70 Taxi Cab Company Certificates of Necessity 940.80 Orange County Transportation Commission POSSIBLE ADDITIONS OCTC Funding ro rams Surveys 950 LIBRARY SERVICES 950.10 Administration 950.20 Special Events/Pro rams/Re orts 950.30 Advisory Groups Fees see categoa 340.20 Delinquent patronstrecovery fines Res.No.2002-9 Exhibit A Category Existing Categories. Possible Categories to Add for Departments 1020.40 Unused Cate goy 1020.50 Other Agencies/Districts 1020.60 Policies/Procedures/Regulations 1020.70 Special Studies/Reports POSSIBLE ADDITIONS Connections Emergencies Rates/Fees/Administration Industrial Waste Sewer Systems Sewer System Maintenance Wastewater service install/repair Sanitation Districts Meetings Agendas Reclamation 1040 PUBLIC UTILITIES 1040.10 Administration 1040.20 Electric Utilities Res.No.2002.0 Exhibit A CROSS REFERENCE TO C1TY.CLERK'S FILING SYSTEM (To be Up Dated When Department Categories Are Added) Abandonments/Vacations/Dedicators-Streets/Highways/Freeways 800.50 Abatement, Nuisance 570.60 Abatement,Weed 520.80 Accidentlincident Re orls 180.50 Acknowled ments-Council 120.70 Acquisitions-Parks/Fire Stations 650.40 Acquisitions-Real Pro ert 650.20 Acquisitions-by Eminent Domain 650.20 Acquisitions-General-Real Property 650.30 Activities/Events-Em)to ee Relations 720.30 Administration-Animal Control 500.10 Administration-Arts 900.10 Administration-Audits 300.10 Administration- Boards, Commissions, Committees 110.10 Administration- Beach Facilities 245.10 Administration-Bud et 320.10 Administration -City Gym/Pool 230.10 Administration -Civic Center Facility 200.10 Administra ion-Com nunity Events 950.10 Administration-Corporation Yard 215.10 Administration - Cultural Arts Center 265.10 Administration-Debt Service. 330.10 Administration -Economic Development 460.10 Administration -Elections 620.10 Administration- Emer enc Services 510.10 Administration- Environmental Protection 520.10 Administration- Financial Statements/Reports 310.10 Administration-Fire Protection 540.10 Administration-Flood Control 550.10 Administration-Historical Preservation 910.10 Administration--Housing 430.10 Administration-Land Use Control 420.10 Administration-Library Services 950.10 Administration-Libray Facilities 210.10 Administration-Local Organizations 140.10 Administration-Oak View Center 230.10 Administration-Organizations at Lar a 150.10 Administration-Parkin Control 560.10 Administration-Parks 920.10 Administration-•-Paths and Trails 930.10 i Administration-Personnel 240.100.10 Administration-Pier 440.10 I Administration-Planning 220.10 ' Administration-Police Building 530.10 Administration-Police Protection Res.No.2002-9 ExhibitA Agreements- County 600.25 Agreements-Equestrian Concession 600.35 Agreements-Federal 600.15 Agreements-Franchise 600.45 Agreements-Joint Powers 600.40 Agreements-Other City Entities 600.85 Agreements-Pier Concessions 600.35 Agreements- Redevelopment Agency 600.30 Agreements-State 600.20 Air Quality 520.75 Alcohol and Drug Abuse 570.20 Allied Arts Board 110.10 Allied Arts Board 110.20 Ambulance 510.50 Amendments, General Plan 440.50 Animal Control -Administration 500.10 Animal Control --Regulations 500.20 An'o, Japan, Sister City 150.30 Annexations 610.30 Appeals- Board of Appeals 420.90 A eals- Conditional Exceptions 420.50 A eals- Conditional Use Permit 420.40 Application's : Boards Commissions, Committees 110.20 -Appointments: Boards, Commissins, Committees 110.20 Appointments to Council 120.40 Appraisals- Real Property 650.20 Articles of Inco oration 610.10 Arts-Administration 900.10 Arts-Allied Arts Board 900.40 Arts-Center, Cultural Arts Center Admin/O eration/Maint 265.10 Arts-Center, Cultural Arts Center Capital Improvements 265.20 Arts-Gifts/Acquisitions 900.30 Arts-Special Events 900.20 Assessment, Special Assess mentllm rovements Districts-Administration 350.10 Assistance Programs- Personnel 700.40 Association of Governments- So. Calif SCAG 150.20 Atlanta-Lake Residential-Main-Pier Redevelopment Pro'ect Area 410.20 Audits-Administration 300.10 Audits-City 300.20 Audits-HB Civic Improvement Corporation 300.50 Audits-Public Facilities Corporation._ 300.40 Audits--Redevelo ment Agency 300.30 Awards, Employee 720.50 Bargaining Units/Associations 720.20 Ba shore, Huntin ton-Main-Pier Redevelopment Project Area 410.20 Beach Concession Agreements 600.35 Res.No.20028 Exhibit A Ca ital Improvements- Corporation Yard 215.20 Capital Improvements-Cultural Arts Center 265.20 Capital Improvements- Fire Station 255.20 Capital Improvements- Heliport 260.20 Capital Improvements- Library 210.20 Capital Improvements- Municipal Pier 240.20 Ca ital Improvements-Oak View Center 230.20 Capital improvements-Police Building 220.20 Capital Im rovements-Senior's Center 225.20 Capital Improvements-Sewers-Wastewater Management 1020.20 Capital Improvements-Surf Museum 270.20 Capital Improvements-Water Operations Building 250.20 Cash Contracts- Drainage 600.60 Cash Contracts- General Public Works 600.80 Cash Contracts-Parks 600.65 Cash Contracts-Sewer 600:60 Cash Contracts-Signals 600.55 Cash Contracts- Streets 600.50 Cash Contracts-Water 600.75 Cash Contracts-Wheelchair Ramps/Curbs/Gutters 600.70 Conditional Exceptions-Appeals 420.50 CensusJnformation 440.20 C EQA/EI R 520.70 `Certificates, Election 620.70 Chamber of Commerce 140.30 Charter Centre/Guardian Center-Oakview Redevelopment Project Area 410.30 Charter, City 610.20 Civic Improvement Corporation-Agreements 600.85 Civic Im p rove ment Corporation-Audits 300.50 Civic Improvement Corporation- Revenue Bonds 330.50 Cities League of California 150.40 City-Annual Operating Budget 320.20 City-Attorne -Cam ai n/Economic Disclosure Statements 620.80 City-Attorney-Oath of Office 620.60 City-Audits 300.20 City- Boards-Administration 110.10 City- Boards-A lications/A ointments/Reco nitionslResi nations 110.20 City-Boards-Commissions, Committees-Maddy Act 110.50 Ci -Charter 610.20 City-Claims Against 1130.40 City^Clerk-Cam a Ig n/Economic Disclosure Statements 620.80 City-Clerk-Oath of Office 620.60 City-Clerk Working File-Budget 320.50 City-Clerk Working File-Elections 620. 90 City-Clerk Working File-Historic Preservation 910.50 City-Clerk Wc rkin2 File-Le al Operations 630.90 Ci -Clerk Working File- Personnel 700.80 City-Clerk Working File-Real Property 650.90 City-Clerk Working File-Records Management 170.60 Rea.No.2002.9 Exhibit A Code Enformcement• 630.20 Code Enforcement-Land Use Control 420.30 Codification 120.200. 0 Commendation-Council Commission-Administration 110.10 Commission-A lication/A ointments/Reco niions/Resi nations '!10.20 Commission-Maddy Act 110. 0 Committees-Administration 110.10 Committees-A iications/A ointmentsfReco nitionslResi nations 110.20 Committees-Maddy Act 110.60 Commodore Circle Funds Area- (Redevelopment 410.70 Community Centers-Administration/O erationlMaintenance 205.10 Community Centers-Capital Improvements 205.20 Community Events-Administration 960.10 Community Events- Fourth of Jul Celebration 960.30 Community Events-Surfin Contests 960.60 Community Events-Walks/Runs/Races 950.60 Communit Festival 960.40 Community Services-Arts-Administration 900.10 Community Services-Arts- Gifts/Acquisitions 900.30 Community Services-Arts-Special Events 900.20 Communit 'Services--Bicycle Paths and Trails 930.30 Community Services-City-Histo 910.20 'Community Services-City Parks 920.40 Communit Services-E uestrian-Center 920.70 Community Services- E uestrian Paths and Trails 930.40 Community Services- Historical-Preservation 910.30 Community Services-Historical Preservation-Administration 910.10 Community Services-Historical - Society 910.40 i Community Services- Huntin ton Central Park 920.30 Community Services-Libra -Services Administration 950.10 Commu nity Services- Libra -Special Events/Programs/Reports 950.20 Community Services- Master Plan of Paths and Trails 930.20 Community Services-Nature Center 920.60 Community Services- Parks--Administration 920.10 Community Services-Parks- Master Plan 920.20 Community Services-Parks-Regional 920.30 Com muni!y Services- Paths and Trails-Administration 930.10 35 Concession Agreements 0. 420.50 Conditional Exceptions-A eals Conditional Use Permits-Appeals 420.40 Conflict of Interest Code 530.60 Conformance General Plan 440.40 Connections-Sewers--Wastewater Management 1020.30 Connections-Water Services 9000.45 52 Conservation--Energy 0. 0 Conservation-Water Services 1000.90 Construction, Libra F 210.20 Contests, Surfing 960.60 Res.No.2002.9 Exhibit A Disaster Plans-.Emergency Services 510.20 Disposition of Records 170.50 Districts-Flood Control 550.20 Districts-Special Assessment/Improvement Districts-Administration 350.10 Downtown Merchants Guild 140.20 Drainage 550.40 Drainage- Cash Contracts 600.60 Driveways/Sidewalks/Gutters 830.20 Drug and Alcohol Abuse 570.20 Dumps/Landfill 1 810.40 Earthquake Faults 510.70 Easements Granted 650.80 Economic Development-Advisory Groups 460.20 Economic Development-Administration 460.10 Economic Development-Industrial/Business 460.30 Economic Disclosure Statements/Campaign- Elected Officials 620.80 Economic Disclosure Statements/Campaign-Unsuccessful Candidates 620.85 Edin er„South Side of- Redevelopment Project Area 410.10 ElR/CEQA 520.70 Elected Officials Oaths of Office 620.60 Elected Officials/Cam ai n/Economic Disclosure Statements 620.80 Elections-Administration 620.10 Elections-Certificates 620.70 Elections,-City Clerk's Working File 620.90 Elections- Elected Officials Campaign/Economic Disclosure Statements 620.80 Elections-Fair Political Practices Commission 620.40 Elections-General Municipal 620.20 Elections-Oaths of Office- Elected Officials 620.60 Elections- Regulations/Procedures 620.50 Elections-Special/Other 620.30 Elections-Unsuccessful Candidates/Campaign/Economic Disclosure 620.85 Statements Emerald Cove--Talbert Beach Redevelopment Project Area 410.40 Emergency Services-Administration 510.10 Emergency Services-Ambulance . - 510.50 Emergency Eme[genSy Services-Civil Defense 510.30 Emergency Services-Disaster Plans 510.20. Emer enc Services-Earthquake 510.70 Emergency Services-Geological Hazards 510. 0 Emer enc Services-Hospitals 510.60 ! Emeraency Services-Paramedics/Mutual Assistance 510.40 Eminent Domain,Acquisitions 650.50 Employee-Assistance Programs 700.40 Employee-Awards 720.50 Employee-Bargaining Units/Associations 720.20 Res.No.20023 Exhibit A Facility, Community Centers Administration/O eration/Maintenance 205.10 Facility, Community Centers Capital Improvements 205.20 Facility, Ca oration Yard Administration/Operation/Maintenance 215.10 Facility, Corporation Yard Capital Improvements 215.20 Facility, Fire Stations Administration/Operation/Maintenance 255.10 Facility, Fire Stations Capital improvements 255.20 Facility, Heliport Ad mini stration/O eration/Maintenance 260.10 Facili , Heliport Capital Improvements 260.20 Facility, Library Administration/Operation/Maintenance 210.10 Facility, Ubrary Capital Improvements 210.20 Facility. Municipal Pier Administration/Operation/Maintenance 240.10 Facility, Municipal Pier Capital Improvements 240.20 Facili , Oak View Center Administration/Operation/Maintenance 230.10 Facility, Oak View Center Capital Improvements 230.20 Facility, Police Building Administration/Operation/Maintenance 220.10 Facility, Police Building Ca itai Improvements 220.20 Facility, Seniors Center Administration/Operation/Maintenance 225.10 Facility, Seniors Center Ca ital Im rovements 225.20 Facility,Water Operations Building Administration/O eration/Maintenance 250.10 Facility, Water Operations Building Capital Improvements 250.20 Fair Political Practices Commission 620.40 FAD Pr ram 800.30 Federal Agreements 600.15 Federal Aid Urban Program 800.30 Federal Grants/Programs 340.70 Federal Legislation 640.50 Fee Schedule 340.20 Fees/Rates-Sewers-Wastewater Management 1020.40 Fees/Rates-Water Services 1000.20 Festival, Community 960.40 FifthN1/alnutlMain/Olive Demonstration Block-Main-Pier Redevelo mt Pro' 410.20 Final Tract Maps 420.60 Finance, Debt Service Administration 330.10 Financial Statements/Reports-Administration 310.10 Financial Statements/Reports-City 310.20 Financial Statements/Reports-Redevelopment Agency 300.30 Financial Statements/Re orts-Public Facilities Co oration 310.40 Financial Statements/Reports-Civic Improvement Co oration 310.50 Financial Statements/Re rts- HB Public Finance Authority 310.60 Fire Protection-Administration 540.10 Fire Stations Acquisitions-Real Property 650.40 Fire Stations Ad mini stration/O eration/Maintenance 255.10 Fire Stations Capital Improvements 255.20 Firemans Associal (Bargaining Unit 720.20 Flood Control-Administration 550.10 Flood Control-Adviso Grou2 550.70 Flood Control-Channels 550.30 Flood Control- Districts 550.20 Flood Control- Drainage 550.40 Res.No.2002-S Exhibit A HB-PFA Revenue Bonds 330.60 HB-Public Facilities Corporation Agreements 600.85 HB- Public Financing Authority Agreements 600.85 HB - Public Financing Authority Audits 300.60 HB - Public Financing Authority Financial Statements/Reports- 310.60 HB-Public Financing Authod Revenue Bonds 330.60 HB--Public information 160.10 HB-Public Relations 160.10 HB--Visitors and Convention Bureau 140.60 HCP Huntin ton Central Park 920.50 Health/Nutrition-Senior Citizens 590.20 Helicopter Program 530.20 Heliport Administration/O eration/Maintenance 260.10 Heliport Capital Improvements 260.20 Highway/Streets and Freeways-Administration 800.10 Highways/Streets/Freeways - Federal Aid Urban Program (FAU) 800.30 Highways/Streets/Freeways- OC Arterial Highway Financing Program 800.40 Highways/Streets/Freeways-Vacations/Abandonments/Dedications 800.50 Hiring Personnel 700.60 Historical Preservation 910.30 Historical Preservation -Administration 910.10 Historic 1 Preservation -City Clerk's Working File 910.50 Historical Preservation- City History 910.20 :Historical Society 910.40 Hoover-Gothard Extension - Redevelo ment Project Area 410.10 Hospitals 510.60 Housing-Administration 430.10 Housing-Advisory Group 430.80 Housing-Affordable 430.50 Housing - Preservation/Rehabilitation 430.30 Housing- Relocations 430.20 Housing-Set Aside Funds 430.40 Housing-Studies and Reports 430.70 Human Resources Board 570.70 Huntington Ba shore-Main-Pier Redevelopment Project Area 410.20 Huntington Beach Boys& Girls Club 140.50 Huntington Beach City of-Articles of Incorporation 610.10 Huntin ton Beach City of- Charter 610.20 Huntington Beach Civic Improvement CorpFinancial Statements./Reports 310.50 Huntington Beach Civic Improvement Corporation Audits 300.50 Huntington Beach PFA 600.85 Huntington Beach Public Facilities Corporation Agreements 600.85 Huntington Beach Public Financing Authority- Revenue Bonds 330.60 Huntington Beach Public Financing Authori Agreements 600.85 Huntin ton Beach Public Finanei ng Authority Audits 300.60 Huntington Beach Public Financing Authority Financial Statements/Re arts 310.60 Huntington Center Mall- Redevelopment Project Area 410.10 Huntington Central Park 920.50 Huntington Central Park Nature Center 920601 Res.No.2002-9 Exhibit A Legislation-CoUnty 640.30 Legislation- Federal 640.50 Legislation-Ordinances/Amendments 640.10 Legislation-State 640.40 Liabili Insurance/Policies 180.20 Liaison Appointments-Council 120.20 Ubrary Construction/Capital Im rovements 210.20 Library Facilities Administration/Operation/Maintenance 210.10 Library Services-Administration 950.10 j Libra Services-Special Events/Programs/Reports 950.20 License, Business 340.30 Linear Park-Balsa Chica Linear Park 920.30 -Liti ation 630.40 810.30 Litter Control Little Blue Church- Historical Preservation 910.30 Local Agency Formaiton Comm LAFCO 610.40 Local Organizations-Administration 140.10 Logo-city 910.20 Madd Act' 110.50 Main-Pier Phase I-Pierside Villa e-Redevelopment Project Area 410.20 Main-Pier Phase l l-Main-Pier Redevelopment Project Area 410.20 Main-Pier Redevelopment Project Area 410.20 Main-Pier Redevelopment Project Area- Main-Pier Phase I-Pierside 410.20 Villa e Main-Pier Redevelopment Project Area-Villas Del Mar 410.20 Main-Pier Redevelopment Project Area-Towns uare 410.20 Main-Pier Redevelopment Project Area- Main-Pier Phase 11 410.20 Main-Pier Redevelopment Project Area- Retail Parking Structure 200 Block 410.20 Main-Pier Redevelopment Project Area- Lake-Atlanta Residential 410.20 Main-Pier Redevelopment Project Area-The Waterfront 410.20 Main-Pier Redevelopment Project Area-The Breakers 410.20 Main-Pier Redevelopment Project Area- Huntington Ba shore 410.20 Main-Pier Redevelopment Project Area-Demonstration Block 410.20 Main/Olive/5th/Walnut Demonstration Block-Main-Pier Redevel Pro'Area 410.20 Maintenance, Beach Facilities 245.10 Maintenance, City Gym/Pool 230.10 Maintenance, Civic Center 200.10 Maintenance, Corporation Yard 215.10 Maintenance, Library Facilities 210.10 Maintenance, Oak View.Center 230.10 Maintenance, Pier 240.10 Maintenance, Police Building 220.10 Maintenance, Art Center 265.10 Maintenance,Surf Museum 270.10 Maintenance, Senior's Center 225.10 Res.No.2002-9 Exhibit A Oakview Redevelopment Project Areaf 410.30 Redevelopment Project Area-Charter Center/Guardian Center 410.30 Redevelopment Project Area-Koledo Lane Demonstration Project 410.30 Oaths of Office- Elected Officials 620.60 Obscenity/Pomography 570.30 OC Arterial Highway Financing Program OCAHF 800.40 OC Vector Control 520.85 OC Water District 1000.80 Occupancy-Transient Occupancy Tax 340.55 OCTD 940.20 Off Shore Oil 520.30 Officials, Elected-Cam ai n/Economic Disclosure Statements 620.80 Oil/Methane Gas 520.40 Olive/5` AA/alnut/Main Demonstration Block-Main-Pier Redev Pro•Area 410.20 One Pacific Plaza- Redevelopment Project Area 410.10 Operating Budget, City Annual 320.20 Orange County Transit District OCTD 940.20 Oran a County Vector Control 520.85 Orange County Water District 1000.80 Ordinances-codification 640.20 Ordinances/Affidavits of Publication 630.80 Ordinances/.Amendments 640.10 Organization Charts. 100.20 Organization Development-Training and Employment Programs 710.40 Organization, Local-Administration 140.10 O[g anizations-At Large-Administration 150.10 Organizations-Social Services 570.50 OSHA/Worker's Compensation 180.30 Other Agencies- Districts-Sewers-Wastewater Management 1020.50 Other Citiy Entities Agreements 600.85 Paramedics/Mutual,Assistance 510.40 Parcel Maps 420.70 Parkin -Control-Enforcement 560.20 Parkin -Control Administration 560.10 Parkin -Control Signs 560.30 Parkin -Cul de Sac 560.40 Parkin -Regulations 560.50 Parkin -Residential Parking Permits 560.40 Parkin -Structure, North of Pier-Main-Pier Redevelopment Project Area. 410.20 Parkin -Structure, Retail-200 Block-Main-Pier Redevleo ment Pro•Area 410.20 Parks-ASguisitions-Real Property 650.40 Parks-Administration 920.10 Parks-Administration-Paths and Trails 930.10 Parks-Cash Contracts 600.65 Parks- City 920.40 Res.No.2002A Exhibit A Planning-Moratoriums 440.70 Planning- Polio lProcedure/Regulations 440.75 Plannin - Regional 440.60 Planning -Special Studies 440.80 Plans, Specific 450.30 Plans/Permits/Coast Development 420.80 Plans/Studies/Reports-Transportation Services 940.50 Police Building, Administration/Operation/Maintenance 220.10 Police Building Capital Improvements 220.20 Police Heliport Administration/O erationlMatinenance 260.10 Police Heliport Capital Improvements 260.20 Police Management Association 720.20 Police Officers Association 720.20 Police Protection-Administration 530.10 Police Protection-Helicopter Program 530.20 Policies/Liability Insurance 180.20 Policies/Procedures- Personnel 700.20 Policies/Procedures/Regu lations.-Sewers-Wastewater Ma nag ement 1020.60 Policy, and Procedures-Administration 100.10 Policy, and Procedures- City Council 120.10 Polio , Planning 440.75 Potic , Records Management 170.40 Policy, Regulations-Land Use Control 420.20 -Polio , Regulations-Redevelopment Agency 400.30 Polio , Zoning 450.50 Pollution- Noise 520.50 Pool, City 230.10 Pool City, Capital Improvements 230.20 Pomo rah /Obsceni 570.30 Powers, Joint-A reements 600.40 PPSA 800.90 Precise Plan of Street Alignment 800.90 Preliminary Budget 320.40 Preservation/Rehabilitation- Housing 430.30 Procedure -Planning 440.75 Procedures - Election 620.50 Procedures, Legal 630.50 Procedures/Policies- Personnel 700.20 Procedures/Policies/Re ulations-Sewers-Wastewater Management 1020.60 Proclamations 120.60 Program- Microfilm 170.30 Program-Vital Records 170.20 Programs- Federal Grants/Programs 340.70 Programs- Library Services 950.20 Programs-State Grants/Programs 340.80 Pro ert , 5-e dication/Abandonment/Vacation-Streets/H ighways/Freeway 800.50 Property Real-Acquisition-General 650.30 Property Real-Acquisitions-Parks/Fire Stations 650.40 Property Real--Acquisitions by Eminent Domain 650.50 Res.No.20025 Exhibit A Quality Control-Water Services 1000.85 Quitclaims 650.85 Races/RunsWalks-Community Events 960.50 Ramps, Wheelchair/Curbs/Gutters- Cash Contracts 600.70 Rates-Solid Waste Management 810.40 Rates/Fees-Sewers-Wastewater Management 1020.40 Rates/Fees-Water Services 1000.20 Real Property-Acquisitions-General 650.30 Real Property-Acquisitions by Eminent Domain 650.50 Real Property-Administration 650.10 Real Property-A2praisals and Ac uisitioins 650.20 Real Property-City Clerk's Working File 650.90 Real Property- Easements Granted 650.80 Real Property-Quitclaims 650.85 Real Property-Surplus Property/Property Sold 650.70 Real Property-Tax Collectoes Sales 650.60 Real Property-Acquisitions-Parks/Fire Stations 650.40 Records- Microfilm Program 170.30 Records-*Vital Records Program 170.20 -.Records Management-Administration 160.10 Records Management- Regulations/Policy Regulafions/Policy 170.40 Records, Disposition of 170.50 Recuriting and Selection- Personnel 700.60 Redevelopment Agency-Biennial Public Hearing 400.40 Redevelopment Agency Agreements 600.30 Redevelopment Agency Audits 300.30 Redevelopment Agency Financial Statements/Reports 300.30 Redevelopment Agency Policy/ e ulations 400.30 Redevelopment Agency Special Studies/Reports 400.20 Redevelopment Agency 400.10 Redevelopment Project Areas 410.10 thru .410.70 Redevelopment Project Area-Huntington Center Mall 410.10 Redevelopment Project Area-One Pacific Plaza 410.10 Redevelopment Project Area-South Side of Edinger 410.10 Redevelopment Project Area--Gothard-Hoover Extension 410.10 Redevelopment Project Area-Oakview 410.30 Redevelopment Project Area-Main-Pier 410.20 Redevelopment Project Area- Huntington Center 410.10 Redevelopment Project Area-Yorktown-Lake 410.50 Redevelo ment Project Area-Civic Center 410.60 Redevelopment Project Area-Commodore Circle Funding Area 410.70 Refuse Collection 810.20 Regional Parks 920.30 Res.No.20024 Exhibit A Senior Citizens'-Administration 590.10 Senior Citizens- Health/Nutrition 590.20 Senior Citizens-Tender Loving Care/Meals on Wheels 590.30 Senior Citizens Advisory Group-Council On Aging 590.40 Senior's Center Administration/Operation/Maintenance 225.10 Seniors Center Advisory Group Council on Aging) 590.40 Seniors Center Capital Improvements 225.20 Sewer-Cash Contracts 600.60 Sewers-Wastewater Management-Administration 1020.10 Sewers-Wastewater Management-Capital Improvements 1020.20 Sewers-Wastewater Management-Connections 1020.30 Sewers-Wastewater Management- Rates/Fees 1020.40 Sewers-Wastewater Management- Other Agencies--- Districts 1020.50 Sewers-Wastewater Management- Policies/Procedures/Regulations 1020.60 Sewers-Wastewater Management-Special Studies/Reports 1020.70 Shipley Nature Center 920.60 Sidewalks-Administration 830.10 Sidewalks/Curbs/Gutters/Driveways 830.20 Signals-Cash Contracts 600.55 Si pals-Traffic Control Devices 580.50 -Signs-Parking Control 560.30 Signs-Traffic Control Devices 580.50 Sister Cities 150.30 --Social Services Organizations/Groups 570.50 Solar Utility-Administration 1030.10 Solar Utift Studies 1030.20 Solid Waste Management-Administration 810.10 Solid Waste Management- Liter Control 810.30 Solid Waste Management- Rates 810.40 Solid Waste Management- Landfill/Dumps 810.40 South Side of Edinger- Redevelopment Project Area 410.10 Southern Califomia Assn of Govemments SCAG 150.20 Special Assessmentllm rovements Districts Administration 350.10 Special Council Meetings 120.50 Special Elections 520.30 Special Events-Arts 960.20 Special Events-General 960.20 Special Events-Library Services 950.20 special Studies-Planning 440.80 Special Studies-Traffic Control 580.30 Special Studies/Reports- Redevelo meat Agency 400.20 Special Studies/Reports-Sewers-Wastewater Management 1020.70 Special Transportation Program 940.30 S eciallOther Elections 620.30 Specific Plans 450.30 ' Seed Limits-Traffic Control 580.60 State A regiments 600.20 State Grants/Programs 340.80 State Legislation 640.40 Res.No.20R-9 ExhEbit A Tax, Property340.6d Tax, Utilities 340.50 Taxation and Revenue-Administration 340.10 Taxes 340.90 Telephone-Administration 1010.10 Tender Loving Care/Meals on Wheels-Senior Citzens 590.30 The Breakers-Main-Pier Redevelopment Project Area 410.20 The Waterfront-Main-Pier Redevleo ment Project Area 410.20 Towns ware- Main-Pier Redevelopment Project Area 410.20 Tract Maps, Final 420.60 Traffic Control-Administration 580.10 Traffic Control-Bicycle Safety 580.80 Traffic Control-Equestrian Safety 580.80 Traffic Control-Pedestrian Safety 580.70 Traffic Control- Regulations/Speed Limits 580.60 Traffic Control-Special Studies 580.30 Traffic Control-Transportation Commission 580.20 Traffic Control Devices 580.50 Traffic Control Enforcement 580.40 Trails and Paths-Administration 930.10 Trails and Paths-Bicycle 930.30 Trails artd paths- Equestrian 930.40 Trails and Paths-.,Master Plan 930.20 -Training and Employment Programs-Administration 710.10 Training and Employment Programs-Organization Development 710.40 Training and Employment Pra rams-Em to ee Development 710.20 Training and Employment Programs-Youth Employment Services 710.30 Transient Occupancy Tax 340.55 Transportation Commission 580.20 Transportation Commission 940.60 Transportation Programs, Special 940.30 Transportation Services-Administration 940.10 Transportation Services-Orange County Transit District OCTD 940.20 Transportation Services-Airport 940.40 Transportation Services- Plans/Studies/Reports 940.50 Underground Utilities 350.20 Unsuccessful Candidates/Cam ai n/Economic Disclosure Statementsf 620.85. , Use and Sales Tax 340.40 Use Permits, Conditional-Appeals 420.40 Utilities--Capital Improvements-Sewers-Wastewater Management 1020.20 Utilities-Connections-Sewers-Wastewater Management 1020.30 Utilities-Master Plan-Water Services 1000.50 Utilities-Orange Coun Water District 1000.80 Utilities-Rates/Fees-Sewers-Wastewater Management 1020.40 Utilities-Reservoirs 1000.60 Res.No.2002-3 Exhibit A Orange Coun Water District 1000.80 Water Services—Quality Control 1000.85 Water Services—Rates/Fees 1000.20 Water Services—Reservoirs 1000.60 Water Services—West Orange County Water Board OCWB 1000.70 Water System Improvements 1000.30 Water Wells 1000.40 Waterfront, The—Main-Pier Redevelopment Project Area 410.20 Waterways—Administration 820.10 Waterways— Improvements 820.20 Weed Abatement 520.80 Welfare, Public—Administration 570.10 Welfare, Public— Drug and Alcohol Abuse 570.20 Welfare Public— Handicapped 570.40 Welfare, Public—Human Resources Board 570.70 Welfare, Public— Nuisance Abatement 570.60 Welfare, Public- Obscenity/Pomography 570.30 Welfare, Public—Social Services Organization/Groups 570.50 West Orange County Water Board OCWB 1000.70 Wheelchair Ram s/Curbs/Gutters—Cash Contracts 600.70 White Hole— Regional Planning 440.60 Windwa d_ Cove—Talbert Beach Redevelopment Project Area 410.40 WOCWB 1000.70 Worker's Compensation/OSHA 180.30 Yorktown/Lake Redevelopment Project Area 410.50 Youth Employment Services 710.30 Zoning—Administration 450.10 Zoning Change Case Files 450.20 Zoning Policy/Regulations 450.50 Zoning, Special Studies 450.40 Res.No.20024 Exhibit$ EXHIBIT B Res.No.2002-9 o ti u Exhibit B v c m d � CU7 a a, c i u� + y m iI N C E L �' m G O + Q G In w w N m N m L G a O + N U o c v, Q c M U °' `„g E v, 0 v o co CL Of 1 -� rLj C N N cG m � O C t C 0 �"� � C N O T,r G .3 m Q . Q C h Q cr- - � E � o Q 3 m o 3 'E m ;m � CD � w aci -i w U � sna � �tSp > CD E E o o j Q aci L E c y M r~ c o :6 ,N a> �' r> v v E a� m m 3'i -o , F: cs ..- C) co 0 so,o M Cn N N U •. ns r; rn d NJ o s4� a cm 00 a CMv r- .. c flac a c 0 0 (D coo U E ca m m O 0 4) o U M U a AU S' T T aU W, on L C C c Q O CL co m V rri E Li C7 w N Ra20 m � E E � N CL C p Q g CL CL CL m CL a � Oao �- O ro c g d co ti N C N W cn C. fi o a mo o ° o 0 t o .c m Q ! W U i n 07 CL 'G y +�7 a � N w m CL QE Li E cn r G O U N G G a y C�1 o O -L L Iw VJ C L L C V_ � Q1 o m m -� m c E `m a Cs CL (Dcm `D '- t Im 3 .-. O N to � f � � to iW m m '� + W O CA coo c m E af0i Q as v o 0 z oo ) � � �a � � - o _c c H y o a c c E m L m 0 0 m � CD m, - a.a a o Q: c E co n.- >1 D E E LLJ O 0 cn 3 U < a. 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Q OI O O co ° �' J Q J J i Res.No.2002-9 Exhibit B d m� QUE a n� "'0 t9 = wc aD c U w2 m � r c t U. o aQi rn iN m � r' � o w � W w I 'D � o E g m mm cU o d 0 'c .. a N coco .y. k A a cos c]1 m ti O Y v @ M C E L + oC7aV E cru� m coV oc'� `°)^ c co .�' E � � � � 'r?'� ccQvit � 0 a �7 .- e�aoati V cMa� �p Vl Im oL m a,o`s £� Via. 3 gm a; c .. c U c' o 000 3 mvi j m co -- N CN 0 m' a+ CL m Q144 cc ic CO 0 Q N Q o' m E 1= N .Q I ,O a 'j� '� E � N CD ' y Q C O d ` CD CM ` cm O ` C .. m Q m a cb c6 d CL Q a w 'E0. a Q a it (— c O m e y O h +� © a 'a ayi °f m p > �» O N Ln cn }o. y a y O U CCD D 0 cc cm cV d � m �L N h LLId O/ O + A N i > C V I V N i w d m v N SOOO �' N a� Z E �o 0 o L 0 E Z z d O + LLJ 0: �? c g l E d co cccS2 CD CA i o o z U r ! 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Z 0 > ° U M US CJ v CL Q o CCD ca m I Q '0 a Q a ar ro ro WE U 0 z IL EC'! 0in O b 1 ti o � ro m ro _ � it v� chi m Z a o ° ro Q a CID 0 m a o�p rn rn rnp a E m m mm @ a mo_ ma m a Q g a 0 o gd � � g , a gC ga g �tL C 0 P cCID N OCID til L W C M O c C r O >?. w m n d cIS o > •�`- I } try aa. �o } 0 M O C w Z v y 7 a7 •O 6. 0 Z `m sy. z J H m ~ N J N O a V 0 J N J 3 �. p UL N CIO c� 3 c = > to � w O y C0 C G7 p W Z "0 0 0 m _Q __. O b C v.. CO a L 'a o � y O L � 'a � v = Z y m >, Z y 'm L7 Z m `m c � o E s c v i 0 rn = m 4D c = m o }.. _ _ o s o ai a m Q- o O +� >, >, W `� - Qy O a`r � -� � cdQ � ! ?� -� � o - _ m Q � � •� c Imo-° 0-1 ay m0 CD o y O k C •y N a "O U W 01 N W w ;oa Q _E C C o c O a 0 8rif LU QrZ Ewm p a u. O° CL y Q CIO o y 9: v p > o 4 W to U. coV - EI _Q z o �5 a = " m m m ui! a 1 E U v E w- _ f j w OF(3- IN o moU 0 o cc m m 0: d U U z_ g z v ar s ro c7 M N CO M n0 z 0 fi C O O C I Cf = 14: 40 N _ C � r C9 ca i CIDO cc (D j } 0 0 0 C C 0. O O Res.No.2002-9 U Exhibit B C ' C ca CS M 0) V `ram'? m y f Q. 775 ++ Q. p (p v •C5 C m v� E Vl C� M O j y .01! Or' Oa7 �U OO � � CJ] d m m h d = v e: us cc .. a`o . Eier� pmac�a � cmEtov � � mw co � p o0vad Im ,� � U 'a a C m C c = oGOi h e cm c °' ns c°Oo� Q C E � m 0 CD - o= ayi 'tn U E pp 5 E m cm C C 4m .• C J t7 + y p T tfi E i o � E a m mo y EC9 ,� m - vNoU E i ma10 'aar�iCoE cm Wa) y �� cs v mE � 3i0y •- � 5 U Ccosdr ` o tm w D 30O V m y U a Q 3 cv UU' COo o LL o W M ccmm 2U cn ¢ S ¢ 3c7C� o m °� y, ca m m O c i ♦L.r Q 01 a1 •� O Q Q m 0 d wQ E E p N m Gi O w lC0 d d CO) C!J U) v m � a m ° c is aip a c a oiO a i� n m u- a y a g a � .rd g g �- gA � �- F.. c O 42y m o ... � 2 LU _ G C ;4 m m a °a G CDy H c o as + C U p L.(a o O 'C Z m E L o ca cm— co mC •y co W E L O T 7: jy O T co ca � a C14 04 CLf) cv � _ wm O + c m iC O v E Z —O m m m —_ cn Z z (2 i y L L Q L C W w+ .a: m m GJ cc _CO ca C �. J p i r LL L C7 W i O G _N O C LU pT _ —O O O C O U a�i E m m r�O+ U (a GS U N ❑ C.0 C C N LUa i O 4 o` wLU Z y N U j m m E ¢ CgLLJ mw a X U 10 E E i-- LU U O m G m 0ZDW a.Ei to U -a 2 a� � ZZ ❑z LU B 3 cc � < � aQvai ; � m e m U UWZ � _E T C E ' � Z,¢ C9O m o E` U . a�mi Z n UQ U �.QU U U CD o L a m o ! F- 0 m G b z V E G1 G cGa N CD D y Z O G N p LL 400 a C W r r h M U. 4 m Q O -- — O C aj y fl. 4 U 0 0. C � lY co dLL � 0 0 ff' L) cn n ¢ j Res.No.20D2-9 .S2 a Exhibit 8 CD 3 s v e w t c U d 0 Sa;) 82 O T m :3MCO m -0o QU U Q CD M t C ° �''N 'O -0 M cc N N m t0) w C a c E a E U A r� c E o U i s Q m J V G O G ° 0 y O I E E E offi Q>io o c O d c - c r v v E `S � N 0 JL [� y ca o m cMa, coos w� �- C7 8 'u� LO o CD C%4 y C. m m p ° a m U m z EQ � � I cm v7 0 E , � N � c ❑ 0 c o d ad .a ° ca a. a m ° w O a y Q g a c O c g o .. 2 }p a m 2 c ca CD >' co to Z@ g N Z.G? Z y a) M J fo. y � �' .c a c �' co m o c o CD L� LC a7 M � J N J J N ❑ nr u c w U L lu CA mom ° mE '' w = 0in Z " O -- _O .� Z U c z m '%V Z m Z m ro ° ca W :. m 'c �'� w 0 F- a ° °' ' ,' M o U '' m ° ° m W c O L "' � X N -� � � fY CD c o C� } a O r O C r O m 1LU 7 01 0 O y W C O a, �W � ° W W Q- (D m z 'CD c C �` N N 1 E ro �� O m 2 Z m E �' m Q OC w j Om ro O m o Oc° vi � O Q 'rs '? E0 (; c° U aco co m �m U m � _ E y 'oCD o U Z a m m v J N c v .. y c c ° Q ° y •a' m fnCL m � � E m I y c a, o a h m !1J a to c p o E O N '15 0. cQ E i E a) U U p � � s U 0 ID 0 2U 0U ' H Z c m ° F- ° m �' { Z E CD n D aO z o1 c o o O N LL � V LLol CL 0 ff ' a J U Res.Mo.2002-9 m O d CU? Exhibit B c rn y a�i o a� Q a- a c c a o c E a ro V LL o d :° cD U E N � � �+ ?,V a) CQ w am +% C1� ... 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QQ =c mme {= `° c E (ono o c o Wm Q) o m m ro Q a J °) 1U) m w Q w C U CO y Z Q O L"s y a m y W a C U U Q r E Z a 7 0 O i; y m C J 0 O 7 p t (, m m Z Z O :. m Z p f w V �r E � m Q Z) y 0 Z O 3 ,C M I lL W co to Q O Q a) h y V Ae )— > O 'a .► c C c coi aa)i aai y CL m U m O Or o 0 o c _ E 4 ❑ c m d 0 N N a3 U p I 'p T 'a c d Res.No.2002-9 w a_ L° or 0C Exhibit 8 rn p o U L LL U m LL U m U � ' � - lC) O N � � � Nco LLN0 °° L �.U 1 y % v : . 3 c0 �, m o iri „^U iri Q (g im ami :3 � � och aN cLL. � •_ (D ) L :—C7 y U c E m ccC%l ... m ca oEomy � Ymc � m >.c,� m (/j >.Xc O CD ca ram+ =p d +' 0) m m v- m N T — M N m O M C4 m O a_ m co m 3 am � lL oc `'- O a CO 0 a^o c N rfl a^o Q N O N E- c0 U c4 c b iri M M O O E y N �- j LL 0) m m �j V Y i V N tv W N 051 -E 0 M ch 00)cm N0- d cr1 (D M tM a V m m N Z (6 sf m a�+C m y O N �. y O N c0! m $ >+ = mM c m ._ m m 3mr> cm•- � rDchcm U U OU 'waa � ma. >.unwaU Em 2 cmcoi w � cmco) 0 0 p. b C. m m a :a: O d R 0V Z a CL V 7 N 4 E . m � I 10 s or m i �p °� O a! m vi L d► m L- Co � a Z m ° c E a CC a a g a a ga a goo_! c O m e g m N O Q C U N m E '0 'O 2 OI co m a m a M O p m + + M it c U Lto M O iA LO ,J IV � N N � -� I� M m.0 Q N IN rn Q CD N 2 m ai O + us 0 m m ca m m E m � O Z O o G a C —. + + m 0 a o al c c m E 41 V Z m i O O I i Q O t O N A A i a T W �. b h a� M �c0 `'D `m N 0 o c m > c O CD y _ cv V cc 4] ? 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E Z 0 E D- E � m Ita c •aW o ai ai E Nm LJ � � dC `a Q) N J m o CK C W ` Oa c v) 0 ° '0 co (� 4` o i j'j oif o8 W 0 N S a) y IX a) U) 0 � m N co O Q Cc �" C Q O a) w m CA I t my pS CO tmC a7) m L �W p 7 y 4yvO, m Co = o �o a o c a �� aU d 0 a — ma a (j m 2 C- = . Crn {Q�U 0 v 4 0 li v o ° c ° ~ U m! ° c `o Oa 0 m �► m Q m o a m 0. 4 0 a) o. d a as m in v, m ca E 0 y f9 IS a v; E a p C � Z o y Ca 'u� a m is ! m so Q E QOi ca 'C a�i 06 � 0 •E OO aC) V U 7 y I p y a ns I a p O p IQ p {•= m �? G U O .� C C. m Z C C E Q C a. O.'w C C m O 0 0 m m p m O N ace Z' J j gala: 0: 3U � � aatYU � v� z cm m o - --- — - -- Cam„ I L00 Z E Q) O as I c o N M LO U- i W CDO a3 Cl d G I Q m m m m Ca �' O C >r � L Vl 0 � I ❑ d Q) 9) m I c3 co Res.No.2002-9 Am Exhibit B O V •_� m C M j ED -A C) () r w s O 4? v to U) C G7 G? l y to S O i -, R N "= 0 N CL ccr) Q N 04 0 C c O O m :9 E � a�i �v`-+ o :: cow ior� : o '3 Ec*> r mU a�iU Q LL QI E D : C « C O Q U Q cm y p G I M O y y VC, N M US M C V U U !� ' �0 pC L �m Oy CD jOo O a U( O � 05, a 0 (D �0 0 C9 C9 1 � m Q .L Im L: is w C. d U) � R p A oa ECJ - � r c) o m � m 0 ag 0 a E h i i i aai � ' c a S6am aaE@ 0-1Z a 2CL rL CD i y W p a w 'o � y Ik Ln C G fi --� Z L N �- U) (0 Z L 41 M `� : t (D CD y o y t a y J J r 7 J .N fV J ^ U- N h J C m 2 0 t O y. cc . C 0 co z —0 OCo I c i d Zr y v C Z N �; Z m N Z 0 m O� C f4 C m - ? I-- Q O ?� J IDp O ], >. .9 O 0 Vj v O Q~j rn 3 r J �' N N ? o _ !' C �� l yE CD aw �c' Ua o �o w o ® _ U) 0 cp C: a y O j C ?\ d O y m US cc �' U) C Z h C' U lC Cil O ^ry. 0 75 CL _ Q. c c (D .0 a O 0 I W 2 Q fn cA 0 ' F- FCD Z_ N O aQi ~ a Z vE m fi c�v r�i c�v v Z) 0 0 D 4 o 0 o i o a = 0 0 3 .� LL v 0 — .e O d U. m > o -0 " rn 0. y a. o. ! C U � m w m U �n m cc m i Res.No.2002.9 o ^ o N co Exhibit 8 y m � M cT C aQ :°C � N " v E Oa3 m N a� 25Ld� nc 3i aE waa 3: C.4 a a w y ci o Q- o a) N aOU , o O Q. as w w a� a i 3 e` o I m U �. U .r 19 U Q y� y co ,oa � olOMM c mc°'4o E a) - ate a mv;aLu v+ 0 ° Y t0 (a L A M 3 tp tq1 O •V :3 tL W U N CD _ Q m m ZZ t ro U q� cs R7 E } D ai C O of ,� H 4 0 RS N I O Q �MQ Q g CL o g Ewa Ewa m H = j O m fi m N w fi O C ! Q C m ro 3 E -� y O ? a W o = o N co [� M W = O w N G 3 G a N h W + _ >_ m $ �. L � a O a3 fii N it CG ch O z O o Fu O b Q n d KD I E W :. o' er m ca �LL cra �W/ O C tT tC Q OE a) o N H E E U iri a c LL v o f 0 I c O d v = m N m o = Zba H M V (Da °a. V) Q v y m C y a h r- m c W a> °-•° z y c o o f OO HO EZE H � i> U z V a] fi N 0 N N � p z 3 c o o O q A m m ti to toLL m o H ,0 `a n a 1 o � -� e o m U O D m m `'U- f a Q` cr Res.No.2002-9 w0 U T 1 °°Cb U ! m to Exhibit$ 0Q u S w 0 r m N =(9 W ,. 0 ° 4) w �° 0 -- w f C v Ly1C NN ILL O _ Uy 0v UN._ NOn jl Mtirn MU) L :: O m aCD`m C N W mI U O OCM M CL wQc` i QNE ° G c0 O M S a o EN U0 v c6 Q) O . Oj N y r- m 0 U cei i1. E 0 � O N ca V crj N 0 Ch m 0 E O O N y '^6 c0 d O N CO O Gam) y 0 O rp p O N E N (h cm CDM N �w M V t: N v 4) N A N y O c N c y 4) o E °12 m cc oCCDcNn m8 -0 oLLU a) U Q° o � U c�w�C] a > U U cap; C'3 U C) o b N .�. a O m .Q m M {C [OG U O pa EC!10 ro i N R o E S N w � a R C ❑ L _ a 'a O co O a a C n a. c O a fi m m O C f1] d y W o E .o ro t .: m r t_CL Q C U ❑ O = cc °> co C O m + + M C O U c C rA V O O p 0 e � m O sy : . �) W > <D M W >' ?' Op? 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L � a L ° G ' D Q m u. u 0 .3 Q 6N .JU 0-20 cl.yN O ONp C ayi r u• (a m N O d= C 00 N E c uwj � m L) m tiro a E NLL RAN n C '� m m E 3 `30 >`oUei X � �c n m ., a �; m m E m „Nm, OM . a aN m = E m m cehc40 W ch c� yc $ ad pmm m mcm V _ M �W �O S N C m i N �� dU . 5 0 N r (� m N _ .m. m r �+' a �.riy C7 0 � vr� duo }. a UU �' r,r 0) «O- m O CL 0 ro �' a a l`0-O Z fl LLI E y m a~ GA1 3 a 1 0 E to N N N 11 to � L aL C o a a aj a ° ° f' 2 Q. a c� an d m m ro a m 4 O g MO 20 ¢ o .1_4E m m amo CO La - N > wa a j 006 cUM Q o c N ti •c Jm .. .cm. ' h jR ... _ W N to a V > "_' + O V IA m N m Z � O 5 c C4 p ~'o IS P °b E CLO N 'O /0 >m LU .0 h `N C 46 E OlIL m d 7 L 4N3 m � p W U O T ° cr m C T a C.Q (! to y a o ca C m a -o m 0, 8 V c c O E n Lu ° U m :? S w E ° Q '°° I m U ran 10 %� �yy o m m y C S C IV am C 4 'n U' C O fA .0 w 0 a m a � m p �"'O y V m m - O ` rn is CD a o F-- O a� E E m c ° a m i 0 � Wa wU) C70 � Z c m �° Z x E 2 H O z c U. a m c m }O v U WLZ �' o I_ W O U M m iC6 m c Az R c1 o c E E E G v V {LL F2 = C Z O = 0 Y O z 0 = 0 U 0 0 1p N N N y 0 ,� � ¢ a Q � Q � Q � QOc C U Res.No.2002-9 Exhibit C CD S CD A 03 rO �¢ O �S cr= ai � � LO) c Om e o m maCV N m m W t+7+N N Q � W n� aCi Q ON �� aci ~ O ON y �- aM LU LQ :: 0 W aU a iA— pj O w � O O U. •0 W O CO m 1i. UCM �+ pQ mo E mU � 15 .4 ai cc $C9 a � am.m m�°°.w�i C.¢ o.m amN�ca c > 0 CV y l(i � m `o w m � -A `o 0 8 w y � � Elms "' ` cc d °�� EU. M L� m Q Q � ' Ln � JEc� c� Qrraj (a Evc! �t- U a i 6cr� lai U mu01 ym. 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N E CL ooQy � > m CLL aa YQ = W 0� ¢ '$ o F + E C ` OCN 2 COU �—N uJ E ` m md- mH E '0' 00 C cradmwa9 O v Clc m 0 W m U IL c C. ir my COL a � mo m l - Umamm - a0 , Uz C CQ EW C C C �y O e d € C aadE n d � 0tW � 12 4WmCZm L z (L wao rW _ H z E m yOI U. c O o m .c_ =° LL y pE C Ccc M C 01 E E E E 0 £ E U cmi tai. e �' ° "0 m ' 'o ' ' o m � � zW x � zN = 3 o � .r ` ate Q °C as as ¢ � Res.No.200241 Exhibit C w IJ7 d 1U ` t0 P. m = � U Q � W exsd amO m L 0 " � (D cl, A � Q �R i m M CM ' a m' � 0 7 � EpON 4m aE Kc 4+ u! a C mt� � U � '� mW co to COcm wmQo ° � ma Us O CU a ad a Q cm �� + c CO (D ° y 3 E taT mCl c o. �mm 0m M$U' �m ,�U v ` � �0 E EiZE 8c mm � a O ym0 ffmmW m U Lu fftU) �4NJ C.`immlhn1 aN�mms' � .. O C9 DU- y, >,r ° '' O L m d � d tll j� } () e a W E E CO Cl) in � LU to y w a �= $ a a > ;a Cc g a a (L g a gip' �o R = O � O � O g o 42 C: � � OL I �° UM to a O b t Cat: .� •-m . h e m m ,m J m m m ,:;.; ....... c W : .... 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U U. ° C V •o C V 0 0 LPL m w ro :2 0 Res.No.2002a 0 CD m N ExhibitC CD c 'D M o y cc p y 'vi m c D 'D Q m o ap eD curl o m 06W Cc 0 U y � 0. C yiA yin cc iob -S "" c O omo �_ m cu m M 4112 - _ U) y d .Cy 0. .. I i T d V N C c 0SO N C N N m C O iac � + � + ag � � c�"io0. 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M O O 3 Q u H C to � O C 6t u? �D j c0! .0 � �qy p0.p tli N ` mow A -� pImd C G 'L' Q�. �N 3r C3 4 O 9 m -a d ,� m ca u, U •' Vd 2 ,o o � Uo � w y C9 0 0� +. U �. c sa E N ma. m 41w V p dl p 2 co m U R El aC Lmpa m 7. I a"i o c `.�° rLa $ wco � ;, a m au`ri = c m � y Q d l snx 2 c .. ma m � H pC cm 0 Q+ R m Q� m roQ O m t � i. c� E CD I cUr `°'m vMo w O ° � 2 :5 y ra, m w 3 vU w ..coQ � to c m �' v C] o` er c ac `4'rnHw ." v �o c m �' E co n CO 1c m m � 3mr- .o m ,� a _ m'"E-i-i � 3 8 VCotow E am+ c°0 �, 8 �► e� mw0 � irv° •m3 (9 •Q IL m m m Z m b" V tlD m f 0 cd R �' Q G Q w A E o ' — m I L m Cl) CO) CO)all �- E M co LU R N ro o. w a o. p a- 2CL g c. mo cc p mo cc c 0 y 20 g0 2 20 Q i c c N C m C m C Zi V CL a E y O {) 'p i > W c J c m gDcco g. (� N CO .. .... ... . ti .... co m +� m c9 .-. + g m ro c E LO in o G CD z 0 w Q r W �.E � + � + �, a � Zm � ro R cc W ro 0. c w Q c 7 ° m [� CV U." O � O0 co y m ro o LU O Sr ,5 1Qy 0 C7 ro N N y yyy -YL Q R ir' R C7 O. E ro CDU rn m p O m f7 1 tm.. 1 V T m H 2 — N m •mi^ < O y m m O m J rq �' W �! C U �+ lL O N (DLL m fY I Q h O p ro W U � � O y :: m _ _j Zi w QC fn CO 0 z c is m o m m ro ti F-- z o pC E 0z _ • m- c 3 = o _ � � O -8 .-. p y U 7 mm y1 c] V O (UL C O Q ��' 0 V N U d O m afii ro Q Q Q Q � ro a 0 w m ° � Res.No.20024 Exhibit C o _ E ea U a H U C7 � oU o 3 o m Q a � o C9 a� Q- a) a a� ui N C7 ci c� U as a`�io 4 c c c N� QW era+ CL v O '� U m 3 �' oe�i a�i w d c :: cMov e � mU m y " c w o o `d3® w a d � �. .. >'s> d y Cti w so � c o E + 4 w o E p U C) � � 001 � � � OOY M m 'A Nr H � � o : a o ao ate-cl ao ws .� c >.o ra, a. € no U Jco>Ocm MO � � �' 0IfA 00 �t�f + CA � C7 a: m Ocm ca a -o z - ay � 0 — Im a u � g 11 m — Ti Mtn Ib O 0)0 0 Im CD L Ol S.- (M 0) m 0 a co Q as mCL ea ea a m a ca of a m a J � o h ga ga � agaga � a f ga ga � M fin. U 0 = , o _ o ti E P o > O _ 03 a o „ L 4 L h W d a ' 4. Z a. Q c o as tLO � y. crc :: - �. mg M O o W F a 0 .c Z ` U W S (j .0 oLij L) m 0 ca � O Z3 i � N d Ri ti m R 12 la Ca Z C? 4�1 7 R oc n ai >, a >, aoi o 'c 0, >. 01a, y E aai Qe � b o 0 0 � a� uj c+i v Cal co m a v� rn -r c W � U d w y y •°� c 0 0 Q OA E a• _ u o c c 0 m c 2. 0�' f a`ai (D 3 a Of a��r aai U c °D j 03 tf y W U .•�.. ` y C 0 G C — CALL coG7 G in o (� 4 eo m .��. 3 fA o U o + W z �� EN C7 N ' i•+ �r C C� () � Q O m aCL� ai v n a z aa) C~'3 u = 4 O aof Z e `a o Z N c�r1 N N Eli dO D t►�. O O Cl O C p C O O y 0 z3 ,c Cl 0 Cl 0 li N 41 O r r r r r j r r n' r O O la C cV U ti .o 0 � 0 � � � o o � 0 m O G w U U U U j Res.No.20024 Exhibit C aw U !go Mo U o u o w o N m I O ' O v EH N 17 U 'o g U tmi V CO2n: �. m C ICE, CCo C c y 'O ma CL CD t9 I1. a G? :a) as ar °7 O O Q1 03 O L Q d n`. ;a $ 0. v a m0. a � ocm: to � w O ;r w �r y +. m Cl M cm U cq DO'S O O E a' w aai o m o 0 " d � CU o � .c_ U o m rn o Eo iE o o Eo `� aOr Q0 :X v o U `� ta, ,� w � a� � 'C 3 co 3 co M CM c, U N p�j :N m m 0 M N H er m O m v C y U U `m C9 0 . D m yD m v, A cm a W Z 0 m La C7 C? - .0 1 d V 42 N 0 V 71 y z a0 E Q y C y n. Ix m t o u 0 E U) co k i as g 00 , rno 0Lga 0W a Q IM L- a. • m Cl m m o a to cX IL co aCL a g 0 gc L }- C J C u f L O C I— m m N O E . : N N cfl flr m U V# C co I M + U Q m C la OY L co O E .fi N a W V p r fi U Lei. •► y .Q N j w.. $ m � 03 � I ° m1! 12 in La L Q a o ate' > m I �, c E °' 0, a �, �, a+ 4 0 IxQ c "� m 'ya N f ITt'n o cv W cV N N 0 mop t� W C C Q P2 v Q 0 go N m a, wCa ° m ai � co 2 o m � 'a b a ay c Q m E to w why a E c asa o m $ E y ¢ �' Q Uyy 0 E N a ro z m U h A T O O N .v E ' V N y � m O C C aG E�- m c ° 'a o o aF rn E u A. � a z a `m z m .a c "" o a o ua o 0 o Lo o uA E m C �a 'D .- N N M It to If! cp to =. 0 Z O O O C; O O O O C C; = c �- cV ; N N N N N N N N LL O R fi Y T" r T" •- r r r 0 _ C N U U. O C> a •O N aJ m m m al m a) a7 Q7 w Res.No.2002-9 i Exhibit C f - C L I E LO QD U m i m O. j cr a a coin (L m f V CO) to it O O O O O ` U U O O O O r L Z Z Z Z Z dXX O cc E a — a� m V) CO ( sn o d d O CA Old L� L QI L Oj L a) - py Q L D)O �- G!Q � ai O L W a s o a ca CO IL CL IL 0_ m Q- Q n CO Ca (a (o CL LD o tii a I J c r �- X. bLo ., w rUj :� _ 2 F- r N. N .;N ? J�' 1�" N. N CO ' ..:: lu 16" v W co W y ` m d aL4zQ d p U-c C ay N N NJ � N vs o I j ) .o o 3 o U y�� O� vi • Q '� r r L I Q c� d Gy cm �b ° c = ca p -rnaC c °c U wm ° U N Q Q ° t!} E a° a d) voi a+ y cOi ° W c07 A y cc -0C m ,Q w CD ca Q v QC 8 tr C °' o c °' _o f cq y a. u, m a Oo Qo $ y E 0 3 a Qo o > o � w: c O JIRit Y f Vl N v c� UQI U 0 Y Qm S a. CO ° m Z v m O@ co 0) rn .. € N M v 3 o 0 o 0' 0 In kn _ N N N N N v N N N N O c�a �_ .r r �— r r r �— r •- r U- � � O U CD 0 ildI -25 N - L- V 00 O0 Uii 61 G Q vV LL v U v U u U c3 U U O J U U U U V U U U V U Res.No.200241 Exhibit G m U w ¢ CD ix 00d j GO x.x m d all I 0 m Ica LU ; EL 4) i= 0 d m aci d m m m m m o 0 0 0 o a c c Ea Eo Eo v cn c`Xi m chi ` ro p r�4+ M Op tip p eoi cm go cm cm m 0 - 0 D 0 Q cai O o C9 t7 [9 C9 C7 `a off! I mP 0 0 y m U 'c Z Z :q Cc R E IL — v ar i 03 IEin i ro V O 60 I cm- ro 0 ro ros gm a Co a gm a g Im MW Qa G ro ro roa dO aCls it •� Q h N to 0. Z O ? W d i W w = m a a s z'ca m F m s C sn ro to o �#. H N t ro # 0 '- to a O m a a' zIL wL � a IM z c o CD arc W -o a 0 ao rJ w f Q m ro cN 00 N N N N ;M: N C m a7 O W z= c ro o C U y` C coG ro Q O m O ro 7 ~ N 0. v ro O O a O N .v G G 'O N i�r •G •E Q E U a) tL ro a ca O 3 m � o ; T z a U CZU r "= N io C c ro O W w ` h 1 0 o io ro N U > > �j m m o f y cce 11 r CD I V Y a: p U U c Z 'o m c r £ U v, v, c O o m93 z w c y fi ro o ^ c o 0 o a to o o � E �. �, v an _ �- N Cl � sn m �» !•+ u7 LO (ty O C a O O O O O N 0 Z y,r .0 N N `-' LOO to Ili LO W LO to cD ty O R �_ .0 r r r r• T T Y` O N U .y to it i O p V ! U s. ^, U O fi a� Q? N a5 f ar a7 Qf tU a) _N lU 0 U U U 0 Res.No.2002.9 Exhibit C U 3 U u� m o U' UU' CUD 'C � ma a ` m ` a m `o cr K�: a 'd m m m L y d a m m w Q a .. E ooi rn rn c cc C aoi E E o 0 0 r 0, r pW M acr CMdp p co Qaa 0) a) U U ❑ cm U C7 C9 ❑ go ❑ tos O to O co C7 (7 1 N ° m 0 �'O C7 "� Z Z Z �Z O cc E OU�ZVJQVZ"' �=1❑�0tw`b, iI,fl m EII2 my$=`om"myEoagac�ii °tw'a�Eo►i Qad�` (VRT7': M COL. : _tO° n ° foorn� aOVatE°�1 o p OcCEIn�4 CL to 2 QE C e W Oc atu aO iNoeo4o :LGa�sn a3v. IM uj CO QU2UQ0�sz;O � C m w W '01 } .aZ m m Oav ° Z ui cQ il E U -0 W o -0 o° o Z OL d a eo °Jc N N _.c�gUacLa LD U) Or UF cr LU m N0 M o 8 c cA o to (D > c ca aa) me o tM Ocr c m°° vo m° o vcCL E Eo Us W IL j O Za N M v 0 wy E N M O t In 0 O c; O c; G 0 (D E ' N a> E as a o o Q a� a� m m m m m m m m � U U U U U U U U U U 0 U U U U U U U CU U U Res.No.2002-9 Exhibit C 0U. N N' = O O d U H as rn i= m O y CL CL Cr d@. O 0 O O) O7 0) w M to U) D7 O w C9 O!O SJ! Q p A > 47 N G_1 N c Cc � E N r 0 O .N V O .y1V CD V O c Q 0 c m M � � H w M fl.O 0 .— cm cm Q. cm ��+ rpi LLcm 040 0 0 30 C? 00 C7 L I L 10 W 0 q U X a — >- w m va (n co m co W o o�p a v� ` d� L as rn � � a �p ¢ a ro a U o � c � � � g � - 0- � 0. � a a CO c 0 U! _h U 41 O O - O. O UJ a N U A ' N L a) p > } m lX m O m .. Ii W U N J a t w a � a: o L"a L z L r G m z � vL - W JC + ;' M c o 0 a w of � � a � or v p H U b .0Ul ! U VL y L_ Z :" Zsa 41H Z y � Z am.a� r a �cm.-0) a m xOTOcLGc�HSy o 0c � d a N OGd] QUUZL[�O0rNWC W ) O CL co a) a o 'o.L o o co 2 4) 0ZI: Oy CDa •- ;n i_ N p ma LU>m _o o 0a w co o o cocc Q 0 G U) . Lr E 0 0 O LD c caa o � U c Q ZZ Cl G Wco W �O OCl OD U) m Cf?� �L .. 0} N U U. I-- L a o _ y 0 y V ` Y -ICY 'Y 0 c o o as cp 0a � m � _ N m O06 sn a g as 0 � U Q � Q � U toO U cnO U Res.No.2002-9 Exhibit C 0 o� mU cc¢U � U c EL ii U. U E co (7 � a U ar m CD d c c aci c Of o c o 41 LL CD cr iL Q. �. m a G. .O d Q m O CL C Q- .. �+ d W d L C3 j., C7f N N N IO V dQOj C9 dcn LLN dCD C � N `z d mW) CU7 00 @cv, ¢ a � � 0 c. 22 N d m N Ca m C0 IM �'^ N N y W N f0 H id H LO O a } C } c } } G c R W ° 91 o m o. t� U o Q m U o. e0 ` cm 0 cc Ix (a a C� o M � y � aC' � � Q � a. M � 0 ga. 0- a y. c c c o 0 1— w; 0 ~p 41 y Q 47 f/j d y 0 y •O N r a 4) .� Q f11 r. Q r d w CL G1 w CL N r 4 != U o j >— o a } � o Ym o ?- m o } m o y W 6 U w U U U U J c cmi •`w� t c w y c I- Zm;� Z 4sm W w u. c Cr a o. c m J C1 L9 m V iL' tn M i Cat y ............. Z + U3 ry � sNa Im Im C Q � tS C3 W = U Q I U W ti Z .mmom I L 3 .' O. 41 O c4 m R o o' . . O 22 W ai H o U au °: w a .� o ` y � U �+ c •- a 4' c � c U N C S a co c U m m E a U c c OQ m o EL W w oCL o m L C] y m G U co y o E a m U Q' a z c o Z o m fi _ w V M Q C��! O N lO9 1On 0 Z N N N N cv O A m C _fi p M O Cq I 0 4" M M `O L11 U U. L O 1- 41 w Q > (1 4) U- v LL ' C ( to U co ccp U U U U N ID43 O Q �' Q C ' ' Z+ Z. 0 '� ,� J �' U C) U U U 0 Res.No.2002-9 o Exhibit C T N l y �c .m. O c E ,= O ter o cos rA m i= U cm v Warn U U a pCMM cm CL ci qo� U. a ma o � •i"sV � a�i O O m � ;;EM m I. cc ra to E � N c0� O C1 J W O C C 1tl p U U vCU7 iuVU' c> Ea E � � V M O 7 ?+ Gr N m cc UO UO (9 ¢w+ Ev �3F � otf ai . C7 ¢ cMa+ ¢ a�i O Via Iml, m XX XX WCL° o mCh al �o m ccC CL ma ma ma i CL o o a I • ' CD W n O y _ m o th 0 Q _ :.. y cZa� m Uzm � c° nc � zmmZm � Zm; ;u 0C4 co '� m �, W � „'cj; a�i ��•go Z � � a°i m � m� � m { `- g la 3 c7 Z + W i G + M — Z ... ' h O I coLU O-•C O co ill I V a 4 0 U m^ y = 0 L UJI 0 L -D � t� ` � O L -0 O f.. � � era _� 0Zm � s`:' zm �+. � #' Zm4) zm � Z my iO t} O C i L O ?. > S O CTI A . Z O ? t 0 Q t: m J m l N J m N J O J tU J m fr m iY 3 c m I O O O 1p o UJI 0 Q •�. C l`a I � O V O �� C I o o W p y �, 1 ¢ SCR ::.:: h (� � H y Z C _C O U C m C I U C Q d > y0? E C c cc o Q d � 7 Q m Q I li CO Z z 0 0 _ t0 O O tD ti O T T N th � Qz �, C N N N t� Y dO d O to ni U U. h V `` (n U U400U U to m VJ a m 0 d w `° Q G I z' Q c ¢ C U y Res.No.2002-S Exhibit C i v U U U m C7 {7 (� rn rn 'a L m 41 C6 CSC C m O- (� L7 G7 Gl t0f �01 O N aai o o aQi o a co, owl l U U Qccm ocm Z mP m Q cLa 5 C!, Q Q � > .001 (i U } } } -�- Qi Im a g n ~ y co v� co cn rn e� OC p p �p � � RpCL �p L �p trj oiQ v�p o�p oil J fl. a � wal .ka � a- 2 ~agwa U � 0. �- a � IL U c O F- o �'' � G y w " •o W Z o J o•. j U ZE" CD a i�su W m o m E d m . a a�i Lk. c: o. [L m %M io O �, r J � Sri Zui + y I W 0tu M o m w N airs Z A 03 W o U m y c m• m � g . 00 - o o z Z Z z y L ro- or 0. cr a i ID p a N aL, Or- cr l6 C� Qc Vj a o IrJ0.' �rJ � � � a + ` : Ja o I oAR W i► 59 ~ r �. •Q N I ; C C Q Los C O co a 0. ~ a m ~ o m p o W v m y m m c m G m o f !- U' coo y O L Z as 0 m � � E CD � Q � O ° E y E 0 5 Li co :D Q D �¢ Z a c i Z R E d fi m �O Cho W � O N c01 CS m CO m co C9 � ,C 0 a) E CD > CL CL o o o m i m m a>m a C} I U U U O o dLL � NE O d 0 U _j U U U U U Res.No.200249 Exhibit C m f C } QCD U '"qyj I ti y CM q U C; ! C) m p o coa o p m C O y dp m 41 0CL O N Q d Cl) a. t O T m m J tCf C)(l)CM �+ C� U (D W 0 t7 m � V _U V #`; V p � O O O Eo Q .rOTs:< V v v (too co y M @o n 1� a a o ° U o U U m U ? U � � UU` m` wm— catv ti N m Q m d O to Im . ID c CiQ � Q dip d, L Cl) n Imo :. cnQ d� � o�p Qca � a ro ro as m ro cc c� (aas ro o � 0 ya i � a gaga ga ga ga fin. gaga ...1 w °J y° L a o �y W " Q E Q°i.c ° c :� a p, six m OG O, ' Oc �' ° tea 4: Q. �� 1 C] � a�imaci fn w M N 47 G1] ti - Z + Q C, _p > ro 0 z O F• " C c LU ci •ti W ` � o Q F• c m W .o m a• m y o L � ° v y ° Z ° v Qy CD m Ln Z N Z m -: C C? Ol ea is O a m C o m c d m m d m C as ccr 0. a (9 pC Q C �o m LJ �IJof N NJ �f a � Q .... 32 O ' C C6 W C y p .a C C �j as too� i y ac0i aroi Q Q 'v o a o C a°i a ?AU ° C y y Q E m y y m 2 O m as t p = U a y o Q U Q> dco v m to a06 ° C `—° U° y W 7 7 0 .gym m y � I rn 3 E eClw � i rn C m m 4 p ° Z � L a H N I 1 � j i •> O C i ~ O Q U) a m ¢Q 3' a a U) ci z to - Z 0 � d C � N � � � in COG ^ � - y 0 �' 3X C o O O O N c c o cc _m c i v v v st Q ni U LL m _ w h O Qa o C Cm? Um u m Ua m u U. >>wQm w a)0 U ro ro ' Res.No.2002-9 Exhibit C � N - CD � .r C U E co L w 'f3 r wNr Q d+ caCL ro 0 p COI) 0 o Q tr o U V a a C9 C9 Q y � v m c o O m o :�� o 1. 0 0 7 ` � U C? 6pf co M in c CO) 2 cmcm12) p CMcm '•' CO! cm t�i LL a. C L c ca IV Ji O Qf Q m d Q oo a � E U p m �' 0 m a 0 a — b } U } U m r10s 0 co i as fi cl W p C LWI Oj �- GO+- p1 �- Ch L- QJ W a CD O �' W O cc I m C to ro m m C to C. m C. m to of c � p H Ma,2a1gn. � 0. 0. gd gQ. r gn. ga g � na z rR o w lu J aIL w o v o zs C .0. 2 :Zd ' iiJT1. :as._ p m - ? m ez O 4Q3 uj 0 4=1 to Q 0 O y 0 d W V O U W co o uJ m as ' z m � Z m Z m :" Z as ns IL n a a m � � � co ayr octa _ Q O N � a `J � C4co R LU C c U t6 ~ E ca m y w c c o a I.> c toCL c c Q H o 0 to m tm t o 2 CL m to m E m o m c U a c X m ° a19i 06 ® d L f3' ` rn M W O W a aa) Oro m Qm ID a) v ciii � a va a a $ a s a Z o m fi Z C, O O o Ul o to o O o 0 0 to co ti rn .r w r m W co ao cn to a a o o d o 0 o Q c o c o O m fi v � v d � v v O O 0 CD F .Q c (D m S? 9? m C m c _d m m V v V LL e '� U ' U 7 0 U U C 0 Res.No.20024 Exhibit C 2 U U c N cz .. I.-Ro+�� co V CD Nr U V l'7 C'1 a O .r+ a cocm c c to 4 alU d d p a' U () U �i 'QC7 0 0 E c c `O' " o U o `o a O r- O V C co C7 N dr d! LD V m ca O la O cm a "0 17 C w fL0 p Q a C G C m 5 ❑ � ❑ c UO 0 U -j Z aLt 32 � w �a 'o m QC�id Qaca Qa Qa a cas c0 co L R V p^ N AWO _ m t4 i7 !I m fn fA N N N 46 W m :, O N d- �9 O N Q tap Ca 0. ca �a ca ca J a, c 24 aM a � 0. ' � a � �- � w� � U c O }. .o E— 0 o 0. %a Z 1 r z G CD Q 4 ccsKpZ 'm s m $ LL {L }Q " ro CDS3: p Z p O to (� O t» � ZJ � J � M :.(� ... Cy �? .. ...;. ... ... Cl) Z + Q. M a O ay o 0 C v O z Co � C) W co -0 .LU U y ro T, G ` O p ` p N O m 4 d -Sul m G 7 ' y C ��y 7 a. 0. IL �. m 04 O U O ca Q c q y 0 p a rn H 'O v> N m G io U Q U FF C N C G C v +Z.. y a G fa C ca c ccc0 �- m d a o N OA y m cc O m c > m N Q Q U C9 (D Z cc o m aZ o 0 Ncc e c Mv A O Z w M M PO"J M 'OC O tit LL o w m s`a v c! st 'C v v N (� .y a] _ � � O W w y V Y c] G1 OI 0 n C G U U U U U O y �- J U U Lil ❑ ❑ " 0. 0. U U U U Res.No.200249 j - Exhibit C U- m G O C C C ( N r) m j m I o� rn H E •� Scc m 3 O CO coo I O c0 cm cm a 0 C Q (� U l7 •Q ii O U 07 O w E a m M o 0 o c CDcm E m 'o OC c j a�i m 'mcm ito cq C C cm41 CL W -� !Z fl,U O :'s:: C� C� C9 Wf 00 A zoo: Q d ¢ m 01 CL b M [fN 0 iy o d w EEL I � to u iIt i � ` o �000 � W - F d gaaa� gn g dg n. g0 o �- F� o m CL R U 2 h �•, N Z N W mLU J o a } 0 c _ Z v Z +u a is Z uu tu _ F- �' ro ro ,� 2 � p o = o 4) EU a �CL p ro �. ....: I a} M p d � ro o z � � G .a � W m �+ = c � o aL -a 3 z of z ca roZ ro Ob`o o I N { `' 0'_ o c W CFfV O ro N O Q to y d o ,E o ONl C b U ; H ID N = y 0 O CA a p « i c c c a p y p lL w E C7 m , L 3E: co p0 d CD m E !IAR U U Val C C V MO V C N C !0 /1 O y yr O a .0 10 O. 0. V 7 O Q ! m am a z_ 0s- o z m 0 0 0 0 0 0 0 0 o to D Ci y d Z 3 12 c v v o j to La 0 w c a ro v v v v v v v a es to N V W y N � •Q O c Qi o IV �, o U U U U U U U U U O d m 2:1 Z� 2+ O 01 = V f U U a U U C? U (U U a � Res.No.2002-9 O Exhibit C CD m 5,U c m v cc UU' � m a� r w U � CO U 0. d m f� cr a m N a� d A N c. a r� IS C) O O i C O C C 3 ❑ Q � E O y O E O V , U cm IM3c`�'a, o c�a� coo o E o �o c`m m coy C d d •8 .+ N Qpp, •5. m C7 J 0 I ❑ ccm z U' ❑ cm U.� M VU' UU' A L in y CD o E mQ mo (D mo o 0. _ b �- �- > �- a� c N 1 to LL O CI L ' O L � L L13 O L C1 L cmO L aI 4. O)O L 0 CL L . W d �, O c0 O• O 14 a " w IO G N to IC c0 C� IL o i U C i O � W � > m J o � t3 ,:, H •�. a� a � a o v r C c c w 0= Z p 0 a_' co ea -o LIJ o y E Iv. v c.. >. a> !. J O 97 O O r C7 T M M (� cm+ �M LU ' '. Z _ U M O mg z o H 0 O d: U z G ul a o a+ I z 1W- U c a w N p tQ a.: Q/ the C ILIJ O L O •C U1 N O O �A �l v C a; Z O _� Z m Z V � lD �4 t6 Q O co J J Q J Q M C Q O ,Q Xl4 W I CL O V O O 0 0 •� 0 i N N C m c06 C N C GO (� m m G O C O p w O N r Nca r... m a p 'O Q 7 Q. Z o h C "' p 111 O H C g C l0 0 L O m U 7 cM. C1 LC N L) U U a ¢ a ¢ a z a c0 IM I Z C �q m C 0 O O O O In O O IA ' r N r W r r cY C'7 C'7 O i O O �p O O O O OIN = O W O m 3 p LO7 Ill 0 I� In U) U�7 tl, N h ) O U d C (Oj Q N O N IV d O laL w U U �_ U ❑ U U U C� 0 cc 0 � j U U CL U J U U U U Res.No.2002-8 IE Exhibit G c c m O C N C y "a0U 0_ a ar aci I� CL c c o � � aer �FL � o IL wo d O r d w L' � Yr V E 'm to U- C10 tl) L' L� Q CC 06 a � y aoQs w � 4m— 0 a c ° p c `s rn OrnOrn 0 0 c �v o � m� e w y IEo v c�aa ami " ° vs0'i coo °' o c �� °� � Eci yra :> a a c a ° o�nO •o ' Sao OpU U oC.U�R cr CIO o •� ,vim ou. U oU oU C7C4 C9 8000- � aQ; o U o flcm UO i7 UC� U {g Ln 0' �, I « � am d ¢mi Q � 1 m QmU o yo 1 n � E tx °o. n j E w m co co j 1 j LiN Q C '�' O L.. L f.• (�O U o gp a CL g CL CL 2 go_ gago. gin. g0..CL An A_ ga go. Igaga h _ O i o � v C� a '� z > d I = 4) W ` l Z ;3 J O X. W °1 a aS6i` m �. ai . ami ac°i H as OL XX N W ` ... z 0 ar g c m zi Q_'. as f V O W v ti W m + N f2 Z> ° A m m m j Z :? w �_ m ca � .s b ai QL a� �, o. m I m d c ° aci c a 4). C7 O Qy M � J � J � IM co O I c C a) A m { Q•' o � i o c U m W 2 0 a ° Q v o h m c o 3o O v _ m m e m o j o U 1e a z m a rsr Q E c a c o W O c G Ir m a oL c fLl LUis O U is L 3 L oCO a o O Z uj I U Q 1 0 Q Q x 0. Z m L O_w ato I D O O O O m ~ N C7 L_. 0 2 h Q O p G C O G C O O O = y 3 .E N N N N N N INCON O a LO LO LA In lA I(? La lid lf) 0 U LL y m E j c rn m Lo O c m c c M A o d U U U ff d tu O as CC i aci '0 cYsa R � cca r m o k M .r '�- 8 U J Res.No.2002.8 Exhibit C N U U U U N m t1^ a�i d O N O a. tin N N d d IM h Q m } M CL 11 y ~ o v Eo EO EQ H� v EoQ v w> tMa� ao QO qT Qo �-�a Qo as m Ow, ' oe�a, UO 0 Ocm p � A a�j p a) L j y y y ff L Qy m C R 0 fff >. y A N A N A y A Q a O } O } O } O O I 10 al C 2 u � I Cm +.. tTQ �•'O10 Q70 L L t7) L O>d i OQ J c 20 y °�' Win° �gagn. g� ga � CL g 0- g �a V p b i m •• a , y ti. L O o o a �'V t1C o LV W a � ;~ yc � zyc '� fl. n. 4 c .� Z Ica or n > O c L Z U p A. U y � w ro ° m y z p iio sow motes a d a 4) a4) a :3 a a 0 Sr 12-1 d o W c a _ £ w o U 0 w s _ _ N •C y co c U O O 7 p p o y o �O h E 0 y w C ro i Q Q Q Q tL N ro o d fi w I z � ° o o Cl o C> 0 0 0 0 D V + r N LC! N 0 Z C � CO t00 t00 to (,� O m •fi to 1t) In W) t(3 tJ) tO 1A O O 't3 O fi U Q C. Y '� IM o. ® i U p 0 C C IVN G7 y V U. U U U q U U 0 O w 0? Q) N U U U N O V V J Res.No.2002 9 Exhibit C 0 U U m r— G 0 w 20 0 CF) N .� r m N Qi C E U a c a a c CL a a o. EC (Dc c d c as �• o cr y N �E �� a a c L .. .. I ro ro L is uo c co ° a m m n Q• o sti ti cMa} m r- E o 0 owow ocai 0 mU aai oC5 o o o m a oQ C 7 Q O t�Os Go a w�.R ZA 4.O R c 'c Q. m awi ('? (9 U00 (D(D OcMa� V D � UO U' U0 cp 19 Im i i n to b [ Ci Cr '- Cf L �1 `- �7 L Q7 O '- � �- 00 L tm •- 07 L 4m W m « o cc O ca Q ro n ro m ro O ro ro M CL to a ro PA i I a ° a o 0:. ?o ttu O U + ... � ...Z O M ; CO F- `o u o •_ W C y W d aimaror Q C W d y L J ..' t J m N p IA L J J al M m � c o o Im c I If W - �• O v7 U ro c c (/� 1 (D Q a m a`s 0 o U a. L9 m c m c rn 3 vm _ O a) co c c d o a a Q E Q J d a 0 Q o m ay g a zs a o W c 0 m co m Q. a> � a~i cQi sr' D 0 a °n y i v � r c o c TQ O N - cm ,) •O f6 ro N •�7 ��nn U U � -001 Q Q 0 Q � � CO (9 z Q Q t!� Z ca O a? fi = ZO Z � .w 0 O Q O a C a a O O CO O QO O O O O O Q O O Q O ,C CO �D 1ti 1- [�• 1� f� 1� 1� C7 O RJ.. LO LO ko Nn LO 0 U) M LO LO IA O N U U. O •C O O I CL ! Q. G c� d U L U C (D •L (D N N a) (D Q7 c a) 41 ca CL O c�a _ Oro O w U V ? U J U CD Res.No.2002-9 (y� Exhibit C C C y G y CD m '� 41RD D- a. UCL CL°C aCi i °•' i aci aci " m w'' O os 1 E w rn a�i E a�i a a L L m m ra CL O- a M1 c.ti i a� n.I,-: 42 Q .. E d rn W 1 Oa, ❑ O! yU m ❑ oai N (� a� E O 1 .0e� f O _0 C � O � O {O� Gr7I 001 COS �'? CQ y :� '; co y co [CN m O (go fQJ tQ! oU� aoiM m Q8U pQC7 0� C} pQU o� {� UU' O �c, ❑ m, U (� C3t7 UO U' UU' UO t7 b L ° u "aa a� IID D ¢ � a` a C 'Eu � o a o O• — b d °' u ° �/ m W A (CV) m IMQ� G O� 0) Om m m M dIM 2 �gm 2n. ga24Ma. Mo0. 220 o c o r .. o � co J o y ozch a osr o � — W .. h w 0. d = a► mcr to G �'a -0c _'g ~N a? ! uj M O T g c mLU wL i w W C U C U '-i ui d O � > O 13 O O -0 L. 'a U) ai a a m ai c °' E co, S m crna :? cos0 _ c V IDIM ! 0 0) _ fi {!7 0 +. Q Q p N c v m a� uj y @ — m c Q o, r..Q cam ti U e co c w CO C U c my c W Qy as O O c O O m U- E y a c O N V �7 ` O U) 0! O 16� N O10 C L W U d m Q O d C b Z O E CD O I O O O O O O a O in V LO V3 ti co 0) �- [h O u fi +� O a O C O O C 0 O O = N Z C co 00 00 O? 0p 00 M ay 01 O U. O _ LO Ln U) 0 LO U) LO In Ifs s0 O N U ty y, E �Q Q O) _ p y CL •� O. G a Q. Q. 0 -0U O (D I O da 0) d) C C 47 0) G 0) u v U. C ❑ I i� U Q ❑ CL ❑ ❑ n 0 Res.No.2002-8 °3 U c U N Exhibit C o ca (D O co U' cc c � U � �t °a. c oU a �� 'o U (0 ccM t°a - aw $ �° co `' � , c19 U O '0 0 O t U fA fA r E $ r O N '. N N CL u -� a � �'v, c�+� oao � cocca scam JCL O y Qyp �w. ° � > '� c E 0 LR d O •dm 00 p �co cn C pCE 0 1- o c L a3r: MU ° mHw c E E D m ° u�aSC�N Ornp Cm o ¢ e Jw 0 n » w > O ( Z N) Z m wa E IL Q coUO tv '— g � U n m W0 0 �p � �p � mpg mp g U• o O •=' r r O O O O Nw ° v N �- V f!J O G� Vl p N tlJ p M v C y. m a } m 0 } t X N m W U 0 w } J o c 0 y a lu _ a a. V V� y cv - -. Z + W h Q � o � � g' a W v a v W _ _ ° �' Q! N 0 La Y l0 lea G w o fi m T- a. o. >. Q a 0 a o 0 + m c _ m C ., a � ` vJ W ' gy c U cc r.N a`ni u0i v ' 3 H O d d a7 CO rA of Of 0 C N.N m TO.. N O W ° G 3 N C C O M a) V C c '� J Q ° W. c y OZV d ... ` UK U1- 0J ~ U H U 0 0 of U .. o _ rn rF v; Z � m =" CL — sii CL — as --Q G c e o v, U ° ° .m. ca C m D G Qj + O O m 3 7 7 y c Co Qr O 3 g J U w � a •0 QW:56- daaEi � 00 y w U ° wW U c � etf V a °i r- °� ~ 3 w U �' ea U U as u c m 0 m DC c c c 0 ° cc m E m z " o o CL E . u at o ll a� 0 U) 4) E— =' aa�+ a �sa� cE � 4) mQd Ea ° � 0 � i o ¢QQ` .E N r a► az m e as rnc. ta 0. 'Ar. U' aa ... .,� �- cn a QQa aa _ ..aa zCa z m z w Z _ v CD D E m m o M o M o o V Z0z t C) oC v0 $ � LL cv C? LL ,y E V+ (q -L Y Y Y r' > O a V Q C a5 Of Of w V U. U U U U 0 U U U U Res.No.2002 9 `o rn U Exhibit C n N o °� m m O U L G v 0 c 'm O 93 CL V) O� ym G V .- 0 Ts O (`q Nf A p O >. C m � Q s— 8 � 00 � l4 N g ti- C � E N L C7 L C L O •O c� O O �: m y L .. as m a CD c� 'm 5 W m � .�. y '� o a—°fi a c a�i o � r v a. C �' U •a te d � U S E :° a ,° m co d < Qy C7 O + + to O .- > a > > E lit c0 O O f O ` d' U U y �+ c� 3 � — m o, E a o — o ' m — .. ro,U O � ry co m a ay 0 .9 � r: rn c ern — eow,C7 " E aE ° m •- uloo E mo °1 CIA,M as L �>1 ; ` wm"t'°j Q � ° Q m a CL m E m � c011w m cn El� gw ul W ° o 0 ccaO a= Q. cO cs mO �O o. J a c g w a a M .«a g a 2 (L -j a O 42 2 } z o ° o CL a Z W d , } m uj 0 m w m C) i° i � o ° 03 W �a�+ O �' E a to m W m U M N H Z O m M > d m o W U ° LILI h O u +Oco L w >, O >, a ?� a. Q. >, (7 Q C_ yA 97 h a�!•� N E 11] E L O Cq O w jb + () f � * c m J • m _ m W cti ° A pOp 0. C O LO = C m .�. o p ° y m m U m � aU of Um o, Qp1 Q T ° m a r c r- a g °i 0 ° h E > E u m a° s O rn m El m c Lb `o� m e o -�-o 110 C9 0 Q Q Q Q LL _Z I- ° um £ m e w o c�) o 0 0 v O O ro o o w o o o 0 0 _ a o 0 Cc co 'D N > O cmi v LL L o U C] 0 (MU U U O U U ` U U U 0 Res.No.20024 ` 0 U @ W ca V U Exhibit C % 00 - •. w ea (9 0 �tS 'r N U C CNp�U CO d � � E � OV +Cm+ ti w G V N �� M N t@. etS C i6 0 � � c � U m y 0 ` �+ C3 td tt E C N l0 N t0 C N � M U. a`O (D) 'O � D e' N U to 0 R � d O l j 1L U a '[3 0 M NMa0M 0 W 0 C� M 00 � CoID may e � m0a Mc S m � 1 E i OeOcicg m cTi ° °OciU aD c ace- y � cu�eE m ) E � o E oQ m 0-Lu oo In a w ID S cL E EC a c") vo cm C',Q N a Q N O cO cm cm J2) O m m m y 15 V V m CL to U vi N e6 iii cc OccE o me me mC v IM CL u _ n � sn co W a D o C 0 a Co poCL U o CL CL IL O y 2 2 0 to CL 00 0 CL C) > � m o } � Eo �. � o C a c o a+ O. H �.. .L •C — ++ r T m a ' E,n U 01 U + f%1 c., ..::: ........ .. O m fi z 0 ° ZS W v - -0 U W R C ME o v a. R a (? 0: Q C m v � E + O v OL W S 4 C u .� = CJ N m � aR = y % O `� .r ` .r 10 LO + N Mi'ca 7 MQW QZwmom rZW � a � U L avk c ey0mc �() � E y > =� va c CO m 0 U WV C Uao N � mQ v U N o y Uyo EUy co aEi ° m N M WN.. Z U is L cO N m C O 3 O O' U)i m U N E V 0 O .h v N LL rn s o f !L 4 m'a cmi 'C7 t U. C E Z ") H i U ? tr? � ¢0 E w Ew QOz (0 o. Z c m to `o i— o 10 u E to o W c"'oGo Z) - y0z a Ul Co o a o co °1 cow cc co 0O N U U. Je > O m 0 c; D m O CZ U Res.No.2002-9 Exhibit C e t4 y Cry C7 � � y c o � a O >,U cj z N 2 IV cp ai 06 CL � ro = ta ® o 'inc °ai � o o a c ata 4 Ei - � (0 E a � Q > �. L 3t o + u, 0 *- °ai cmc fl c « yotS �: U c E a v ° � 0 0 M U c N m V c�oj a>'i a a. � 0 0i- CD N � U � � co _ r0> fA F4� U U E SE c � 'EWcna o. 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O w U U U U 0 Res.No.2002-9 cv @ o ExhibitC v@ s c9 F- d r @ C O N v 0 p N 0 � � `r@. @ C i 0 U r LO C wm Z -' 0.+ 0 Zz Q a.p6q @ d N CCC C C ` C 'p @@ 7@ O ti U 4) 0 E a € � � E a � ME - co ar = � ti U m C W = @ N :: iq C@ N C N H `° O @ a� CL @ �. @ @ 573 @ L <9 CO G7 U ) Q C C@ �.@ = C y N V C a O c 0 0 IL c as0 Imo' �' v@_ E � � CO � � v, 0 a) m -jaZ 0w d m a �ooE a 3caa Np •�._ r- Oac E N lC C Im Q fA C m mcm C A N 7 x .0 r N �y N 7 G7 @ @ @ 4y� @ 01 G3 U d @ E @ N � � w = C v E ? o ?? G E E � N N T =° o` wN @ w LG o � 0 F E m �G . to a X� � � @ m � oo mT « 0 apc ia z g NC coZ COG @ �(D a@U .. cC w N I N G7 }0 •O L L Q i3 W y IL m Q. u ` 2 CO Reny rn EngN N c m N W 0 0a a a �On Q. J 2 a c a e. a g ,�0. a o O 2`� a N � _ oCL C� J o U C �- T Of Q C LU .@+ S T. . rn O N ti �. + 47 O > @ I-• v Q zi a W $ � y fi0 W ^ y � " O 112 O �L ca Q m . 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L CL N E O C t07 i I C O a LCO U a+ cr Q.t0 cds �• 4) I Gl 41 VJ O Cry U a = a�� U OAS W M Q 0 r m ar w r- E LO N N!to � l0 Q C C C7 C d r O O 'O:C C do 9 N O O C C O LO 0 :cl:C') rr1 C m r O (D W M M r3 O A A A A y C V Q.3 O cm O A r r r r r y i V to to :W), .3 cps C � r cm cv) efrA cm U;U O j U O O U U U U U U Zcn >,tAU` ut W ,uJWUW CWU = W W W W W W O O i L dr oco accE " Q . °- — 'ccm - � : N Q i II VJv�i I i fO C9 cm L i t L i L L L W 0 = o ro a o a' Q 'a' a a a a �� a U c 0 a i a a Q. 0. IL o_ a 0. 0. a o. L � a CA C.- H y J o € t W E E E E to E E a+ U rc co cC cD cD e9 m- , to m N N 4 Z cyam> to L. E C o o o M? O -0 to i co to!to CIDtD 0 Q w w W C ,n � b U W i m f7C a v v a •� C V bmm to o W Ci C y O O C y 0 : p� 3 y 0 .0 3 O O C la O .y cm �4 O Q, so � � �!O ec in � c c O W w C U i9!.�—„ w!W N C L w Q O cn fi Qaim ! Om Ua v o• . O :r > � °n p Qa¢ g m ao Ca; m ? 'a Q cm p c O b •U z to m y �!C NN a CL V N � .0.• � w Q 4i C d t!5 Q y i l4!IG p S y `1 Y O lG O O i1J O � 0� d � � a � ;In,0] ¢ O U = 0. � t� .�.. y U I Q 1 y: +� N 1 is D y W to O y 47 y y y 4 y J N y y y y O y Z C C C Q C C C C != != != C C > C V r y O O D O O;OiO 2 .4 O 2 O O C O O O m y O Q 75 —y o ID:ia,� 16 .2 Z m � of c Z 515 � 1 m 0> p G1 C G� G5 d a� Q a+ 4� m 6� G) y tC 0i ca o w I'LI;WW;w;W wo] w > uimw ¢ w UJw ca W Z C c� pox •� °' y o to m v U. > O '0 U p 0 as V LL 0 w D �' _` �_' �_ _ " �'. Imo' Z..' +' _ Zr 2.1 _ U _.I Res.No.2002A Exhibit C r m � � C7 0 p �.- r, E �+ cc a c Cayi 'ao CL O cm 0 CD 0 a. = d coy a rc, a w E eo z o cm � o U c U o � •a m cos � co cos�- c� m rnm C � U C C� UJ � � IA � � poj •� � � � w � � CL M ppa C� N ' d0 0. C7 V a c U (D 0 U O eL CO a ca t to L m CL a � m Ile.o 0 L L O L �+ J c ga � aCL CL a 0-CL 0- CL ~ a a C� c C .c? 3 N N U VPA CD Z W � J o z G o o a m m'm m 0 = ° Z h- Zm' � mcc,ym c a ty LO N: MM Z t J cT .' NJ MC Or LU C 0 W C) Q lu c� N U c0 ~ y a o m ti d CD � ti NO w e a; o � o a 0) CD QY $ 0 3 � a 3J � N +� + N cv c to {� m o 0 Wca C « O pr r_ = V Ca d U. .LO y r a0) G • ��+ 4 tm O E U O C1 °' c fi .Zc m EL: z U O 'C C tj O o 0) m c c o LL a J U m e me U Ca eab w H � 0 mC0a a, o Q IL a°cca OEa O N i m Oy a o + w CO O W IL V M y N N mm E E m a o = m t°� ua. NIL a�mi2Mi- Qao m Z a Z R E m t rn con co w Z co w ccoo co 0 t`oo CD ccoo U- fa o °' °c E -co 0 41 i` !^ p fi ? O � r. p p C d G1 m N N a1 m U N E U U U O m a=i m w U ° U �° Z. Y � a CU Q iU Q U U U U Res.No.2002.8 Exhibit C i y C o r_ c c O O7 1 C c�09 N vm m d N N ro '.3 o w 4 a m IL` a a` 0- a� a: a� o� y o d 0) IS o E Lc-a v v o o Eo Eo Eo v r V E y cm fm M p cm ro p cO p l4 q cm �D�1 d � G �t OC(a 0 CD 'm C7 UM ❑ t to at 0 0 d ca 0-1 'O m d U '� z z 0 E 0. m m O� La Im Q. O E EN U co U EI N iY cc Q Q 0 € C t.. 0, i p1O `' Ol(� � a D) s OIL O) C v� 0 O) i LLI °a ... cc cn ¢ m La �: ro ca ca so N a ca Q c 0 c g a go_ 2 ,-- 2Lt agagcz � a � 0- � a y O C h U Q m C? C 'a m m (D 0 m J ax p e e zm L Ls ' z° z '- m c W O v.L. R ro sfl to c - c �' ;r E �, J— 0_ d ax o� as m e GroiOn CH N 04... {\t 5 0 m m � 0a C�,, N cv {� Z Li w O > ro E y o a 0 W v `�° chi I.. h . W ro _� z � OR �' E �' z° `m zv _ N N cV N L rr 01 Gf j m � 0• : : 3 � _ m W c w o N O fn V V LL lL ro w w? u1 _ o `o w c a 3 s R J^ ` y V �' o 0 N Y Q E ' O rn o 5 `o U 0 LU U GCD c U 0 °7 � � " w a) m E a U m � Q O W Nin O m 0 � �' 0 ro m o E o a�i Q 0 .c°� o. cmi U c°'i ° a L Z rona. � W He o ca o � 'o '� a�i 'o a C7 ro G _ } O U 0! U �. U tq U. Q Z 0 fi fi Z 0 E 01 fi ro � ate— N M v LOLL W O `p Cfl cD cD co w to c0 c0 LO O N (jLL -E c croi o o a m o U tY a U U U U U U U U J Res.No.20024D Exhibit C cm U 'O cN LD 5 CL CDah ca y dQ H �a`S d Q 0. O W9 cm y E U �Of O O O O CD O O O O N I ch co m @9 E O E O Oh cm r41 Wf t0h totq9 O O O O oar o m L ro V z z z z z a, aCE ° IL mom o E cnn u� cn rn p o, Q 0 - m p ca O L Cho o +- oh L t3h 0 to 0 tm oh Q ah +- LLI0 m 0 t4 M CO cc m ns 0 ca U o O =' } c F c M ¢ a V y ayi a) ayh d m W o �- --i � Q � r cz � �sZ �: m � o :, _ W m o y c a � d Q. 0_ Z �, y s>J. as . ash o in tra: in >: O > m m z o 1= 0 E '0 ah W O ° a I w W , H C O a O 'a N O " 'D O 12 Ln Z ah MW Z ah L +- Z Qh 2 � m l0 10 .0 � � � G O'5 G O'j coC O'7 t: d ah p 0 c � 0 0 Q. 0_ a 0) a a � 0 V � � W o F-I rn c o Z 'D Q. OC = +O� O E W d N C a) m U1 U- 7 o e.°7 ho a airi iri �L z arS. �O' ` CL 2 G c c co 0. N o UaiVu CL Uo yNO 2a r c U_ a '0Uto C Q° ° 4 w to 4n NV »CD o S2 Q O mw CC o ya E i=o ' Z A* o� v 0) Xc cr p L D ttt O 7 t0 O ah . c z 0 O j o 0 0 0 0 0 0 0 0 0 v E d C ro N N N t0 O ao Oh N w O O t5 O C O O t? 00 0Z C O to O O nO to the U] O A m O co to co co co t0 co co t0 to N U U. y d E .a o > o -03 0 � o o CL Ad U L o 0 c E0 E 0 d ah m m m m 0 m v LL ah m U U U U U U U U U Q z w w o U U U U U U U U U Res.No.2002-9 Exhibit C m m H 4p o C UU' (D U V U a=i Q.r- m a�i a CD `m 00 o a a m a`s a w. m a c L 0 y a a Q ! w rn aai aoi y U oat c o o o I o 0 0 0 �. o o °? o °: o C o< v �r v v et v () ml to c) co r) Q o cat cm cm, to .Q� poi W5 +o� acm a to f, m U U U Ua (D U0 ( (9 U a 0 Q (7 .. sae C� O L 10 M W Q @ Q iD H 03 0)U �' >. �+ o � D a� - a� � ca E U y E �Eg � LLB :11 0 L "� �O L 0)O L � L M L 0 Lcl. CO C) L ! � 1.. 0 L cmL J a e � a � o- wa � .ka- � a � 0- � 0- � . al ;; g4 � 4ig4 L) Cc �' .. a o C,} C `� m .- d O. w W � m � ie J v t «o G D O Q uj W " m a' C4. ca. c cn 3 0 as .of io Co. :J m IfY St7 N H ti Z w + O m C co 4 w Z �. ui U Q Z. U W ISZ' O j m t�7 Am +�� coZ 0Z �QLt Z y Z c h a c � c a = 0y_j itr0 �, 0s0IV >. >. ix C] R W as ro U. s -20 _ a Y ++ o .E a�v. g ° o m U m c fi 0 w w ?> o •- 2 ID o m EO coO O 0 p m v co co is c U a m a a E y m a Q1 �+ m y W Z w O Z w- z lQ O O O LO p O O O O O O V fY 2 cri � LO 1A tP 1� 00 of r N r� ° z w 3 O o 0 0 o c a o 0 o a = C O i O O O O O p Q r r r 6 ILL � O O U i lG fC0 ra V R V L ^ U 6 G) Q} 41 EC O) d N E L v0 LL V U U U 0a 0 � U C} : � m O mm � w � _ $ = y � v OzO c`n0 u? 0 a0i 0 ¢ � ¢ � Res.No.2002-9 Exhibit C a? c U rn m rn coco CD U C M ti e= a o co, o a o w, cog o a m a rn U Im W U V U Q i. wM, ai ei m E co o U c U U U � a E E v U v 2 C7 C9 2 2 o C3 @ M cm D cn N ) 4y_f N N N iA C Q. I "rX O QQ W (L4 LLO Q C9 C9 U C7 I � U U V C G c L L L a o a .. o_ a o a .,, a 10 y :a m Q a°i m Q 0 mQ d dQ d m m U ~ QE aE aE m C,E > 8r 00 } m rn cn ca cn m L L a,p❑ of o pO oO0 ac rL aM m m m aW e 0 CL -. 0. CL LZ 1— o R` U 4 is To se ro (D J o p �?- z a ID 0 0 (� flC a w OC LY Q c., ti } 03 Z 0 a � M O a f0 a S o 16. CO a� U G j = W w W C V O . p j U b N ti U a to �za L. z � m tv m' a. a 0->o o >, >, c3 d � c � b o �+, :,. � � oC � � � M M M c f r. U m N C C 2 t 1 a V Q O N W C ¢ .0 C O U 0 > .. .. N E L O U = a a U c ¢UE OCE N an d Wm C ? 03o O D coC U C c QICQ t Z0) n U N _ °N Om Q N Q ib c cui a c' O O u) U. 0 LL F- 0 > o, o: (0 w Z a d Z m o a O O o O O cn o In o � t7 N C r N 1A In �D O z G O CS O O C G C C) O C? �ry 3 N N O O O O O O O Q O R C ti ti ti CO a0 00 00 CO co CA co 0 N Q E C C - > 0 'o o o E � 12 Ecai gin _� �_ v_ u, cam La 4) m V LL .0 p ` � J Q � ¢ � Res.No.20024 ExhibR C d m 'a 'a m C CMU O c+� o o ' ' vw o CL U CO cm y C Q1 �07 O U U m w .m .m a6i U Q w m w U a C 4 3 f dt Gl y a ti E ti m CD I 7 O O O C O C O w 7 {O� y � M to tOgOOSO N +� W3 ra toO O � C9sd `q Qrvi C9 5 *L A m 17 91 Q Q Q C Q m FA dCL Im I y 7, w m � c �fifio no o 0 a;to � Q- too to 4o a � m a m V c � p y al� n. gn. � a a. g [t. ga > ' d � a 1 _ r ri O SS 0. w � v '• Q� L O > b W W + U .. < IEI r G _ w c z v, w d o r�s W O o, ' E a m o os c t�. m I!! »1 chi z _ a . z v J ao U Hcv bj:) { lu H O Q m O l7 Ln z NLDe� co m c Im g c� o o. a me mcc 4 4, am. tL mc � ar a y ,a I '� L .. J D: �n Uri m � I w a uia r o c U W m E U. O O 1 C) — C w + 0w1 Q C G a O J U .� w a C a) w m fi O L b Q •� m w ° o m o a a W p� m m o w m e a CL rn z N H Q o z 07 H e U c y w m r L O Gl Yr la m 'G m O a z C. 3- Q CC _ x Q Z c L ai m H O_ O fi w O z O O O O O O O i9 N M vSO r N A Q Z O 00 O O O O O N N W O R m •G W Gp 00 - 00 co co 0� co co co Q N h -0 O 41 —0 O 4� C., a[] O N a) N Ca .U N 0 A 41 m 0 u, CL 0- 0 !L- Res.No.2002 9 Exhibit C d N p i? Vj m C to l4 CT. UCL r.. cm O CL d)ti ,ti C N ti O ❑ 9pY d U O , Qw cr CD � Co (A ❑ p iL c cn O r V7 M r E v C C CD a 61 (D 4) fC! I Q7 aS cC� i cm p QQ c4 f01 v1 U v G U I y U O 8 7 U CD O `�C�' .q d U Q p di U to L> a c90 LL c U coo Uo c� D ,, chef o d L d U N p U c •O r - m A t N ) I1 a) N £ II N 10 C ❑ I ro W m •a° rnQ o► ao)pL u' a a` ` °� a m0. � a w0. cow J a ha Via .: C� o O 0 } ; 0 1 W Q_. •wQ, �. +- .O L O 3 `:a i1f .Z L 'C L Q Q ar C O L 'C } Q O N SfJ ` 0) d7 Z N Z N _ v '�' ( ...N L r �.L Q) G QF L . �+ W sr c>�''SJ : EL 4 Ga c ;� .C � j.. uj J y Q a' �. J O J.O S J O �r M {n N y W a e z + Q �. y M z j rn Q I.., E Z Q Y T' fv �I m UJI h � fi O ` '6 O ` a O � 'a O � NO `- N La Z ` N � $ al tl Z y N Z O lfl Z m Z G7 Z N m L o40 to r ai v m 0. 0. c '� m c c '3 c '� y c 0 Q f_t-C fi O O A IL O s O cL O '>' O a c �° m � J � � J � �3JaJIrJa Q o i C W 0 fi o O a N �' of >. Q C n �O •CD O to m O dl V 7 G ._} a lY C 3 C y 06 G �J,J tl C`3 ` to `' cc c C9 " cp (9 m cc 0 h �+ Q7 y Y m C cfl . d H W L) Z w V h 'G "C Oyu) 0 ca •E AR Q N Q �_ O< 06 . p iZ . . E �A�1 fi W O N d N O ►coo m W Z fi cco � bpi 60i m � V' O R m C •E O V d U) �L > o a C) m 41 V W U U) CT3 -le Ad C N d c) 'C V v V ca o U. C m f0 y 7 0 O O to N 'O p Z CO O oa gin ❑ a v a � lad v) ❑ a vco CO) IY -1 J Res.No.2002E i Exhibit C i i y C c C E U XID 91 �• O 00cr a. N Ol 0 V! N G E o ea o a E o o g.qq' aO WO a 0) 0 0 0 C�3 tTJ CO) M M Cyr! cm W) SOD CO) •d 0) WI) c0) gm to L 1 L 0 ro 1 L LO y 111 L 01(� m ,I Z Z Z Q 91 Q O Q y N T y 10 a � C co m- (n c - CD (0 rn a) U) min fl 0�Q L L rA Q L. V oD L o' .•. rnQ IMO 0)O L L L W d :. O ao 0-'<0 ccro m O• co a c a. m CL m cp to w p � IL IL A Q W ` :- m I.P Qy m •C N a y a ..... . + z O G E: W U � o U i— y a 3 OWC 4) z° `y QZ N d ' VN ai a ? a 0. a �► a m 0 5 <>s a a a o. c9 i pm py O V ° m W ''= c CO - a ,o Y U U L. G O m a c m ficc a E Wpo ° Q) in R cLo ro m x a . y A c m p d z w a z fr fi LO^. 0 , m w p O Q C; O p O O O O z ,Z r r r r r r N CV N iV m C a W O) Q) O di Q1 G� Oi O) co C7 c+I Ci U. •�H' � o aT .N a y Y �c Q �[ > ° •� o e as , a� m as c ar m m ai W .Q D i U U C3 CL U A U U U 0 tt-- c -J J ! U U U U J U U U Ices.No.2002-9 a Exhibit C eas w+ cA LO C9 U o 'L7 c� — U LD y ch O CD ca, Qrn m m w w U a w a O O OQ-A O O O C C E It ipn 0 co w O a E cn t] U cD) r09 sOi Q cm � Q O O cm C U U U o LL U U fa CDa+ U 0 m U 0 0U O s C7 U' C7a m U cn C? xRe�oa�a eta as a0 as a4D a G cc E mo yo mo 00 � o cc _ �- m � c co c�0s u co U) (D ( U Ti is Q o i O L L � L g ►. 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Q co — tr WN c sit CL n a a. � o c Cl. N � 0 2 cp g0 4 g0 ti 0 Co ` � = aci �° Z y m y E } W O av o m c� a � � z CD d co _ cn cc` O y Cb h o pc -0 � col U h _o oo i� CC b -0 oN '0� ° � 2 CL m m S o H c o U c f0 U c N �. 0 [ .in U O .�0. > .r U U C _ fl .-. a W t O Q V .� _ m .�.. (a V. c Y7 O y "' •rm�. m "' U N b b 0 m m U y ` U Q ar y U m c 0 O in m o toc N U 6-1 y u Z ZL E 2 c e y v Lm Ur U m � 0E. mE@ m Z ¢ c ¢ w ¢ WLL0 uii Z c m d c Cc D 0 E cIL CDn0z °c Q N "- > 0 0 tr O = y ui y y y U L •. � � cmi EU_ E � � c°Q � c� 0m O m .m c � oZ EZ Z oZ O D: � � � v) v V) dui U cn Res.No.2002-9 NE Exhibit C �^Cq co t cq 'oro Ln Nte � . �� mM 'oa 0 coR cM C . - Er l0 c N >y m C y 5` pM'rcv4 ' Mos ? (Dmd aoao 40 M m000 ooOc � c qr o� o. m N 7 i77 _ y O.a �.' N 3 a M Q G N rA r = to 0 c G -^ ._ C O co' C D1 d O N O C Gl p W .. 0. p a C O p 0. N = p0 c 'pU :. m= -0a-!w O :; P0. 1tJ O c fir.^. 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H E �' a °, 0 d u c c LL c � H PA p o o U CL t7 3 0.C .Q V Z c6 a- d O G. c0 1 V p y to lLX ( n. aQIL (Xr 0b ca i— t L �■ Z h E o n 0 x C c •� !L O cli w g y LL -e t9i U G ro N c0 N N U> 0 o U. m £ U Eu E � � U Z Z O 0i/i U Ucfj UN U � Res.No.2002-9 o " o y Exhibit C c co co C 0 'a M cr) L �M ; . aM c y ti d U w v ti I � ti 000 G. o c c N 4Cr O m C O t�+� G M. 0>a O cc .. y � � L cap E ca! o_ v c 0. Y3 Q) e.0- � ' e.a � � c > d Q m U �ld `oU 'tE 3CL C y tq i07' C y i0�J `t- r T O 10 `� C V ° v01E2l� T(��«S � °� CS°? � lGr -:lC r3 � -� � � •Lf agiE � j •E , ��o - yoV IDd � c+s W'O :3co mv) = 5 00 ,o rL � O Qi �► a V? cc U g y m w y C � d CL 0. C � O 1 0 CD gO o e o ; Z N N U C C �I d C a _ y 0-` y CY d N Z IA C } � O O 1 } 01 � dy a •° t� CL to O c 0 oe o eo o. J d m A+ m Q ee cn ti ItJ + CD fI1 � a S 2 c p Q o -0 0 �p a .•. y C u. m• 00 � —0 ` � 1 .0W ].+ a m a I N W t1 D � Q v mM a c v I v v c •° R o -5 y A C :i OZ .J O E W ,� + � � —0 U. 0 co 2 Q co � •chi � a � `—° � °? � U d � C VT� c Z. g = _ = Q m LLf ±ss U y LL h LL Q y t�j CL m OOi ` C Z a106r _Cl cma y 0 05 0 F- co 0 CD m c`a v Z cur = � � cn °ka c W 7 w. W a O U) LL Z •� _ N �- V > C -E V O E d N N U L _ V E —ID G Z O it O p 0. j U U �j U u7 Res.No.2002 8 m Z, _ 10 Exhibit C e= 1� � 04 Y 'o aOV � d w 1 y � u' C4 44) rr c rn O 'nCV) 0 : 0 LL. m y v� 0 '2O G 0 to o araocn a cp � W, LLV _Oc c X ON a i M �� N a «_ V c N ~ W �_ mN Q ° U- v men v � c7 :° a• �' 4r 3 �' dLqN 00 -� � i?' �r� ., g � ° dad c � v �' � � c .cm. � r CEO — ro � RAN ! � m aU eta+ ` c0 m c c � Up �. 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N43 , W W A CC Vim,, t V G1 C � W m tQi EL' C cVU- � m (�;' a " cy a .4� U N C M �G1 cs ° mgo � aysbo *CL .. CD X a Vic.; mV °' H '� � S -0A m �_ V � `°' d � 3 „� a� m a� w '0 i= � . (0 o 10c, (v 3 2 E o Ae Ow � : x 3 3U EC �N C O Ct C 7 y@ U •iy9 f�ID C1 U C N V y .of > O N N 2 co-0 Eby � E w �_ ' Q � y v Ude nao2UQ_ O ZfA 0Z Q � W d � Q� U N y W C a 8Z m Z m ° g � W � � t coy T. y w 0 as a a a a. a W � '0 a Q c. fin. � 4 m w c � 0 g g 2O 200 o a m a) _I CO m � 0 °' y " Z a a' ma 0 c v 1 00 U ° c C � ,n .. a m � W W w c °a N L Q (17 S4 L{? CL SO O . C o rz V ;+ � cc 0) c O0 v 'o c i CO) h 0 �. ,n O � � U _ c `-' o o Q Waai 'a aai V Ix a CL � d c o � w 2 d SO (a cz C V! N N E V fi y _C 2 Q co Q YI a) .,,: GI C a 7 Q. y W G P r g a e. o o (1] O "" a m Q I-- ¢ '- a 0 O � ti U �5. y O a) d U U w 41 W D O 0. Cl _o a m � ' 0LL fi3 o Q i c •E 0 M y y •� `_ U u' v� oa n n a a U iy.1 Q C C C ICE C C C jE ° q �' ca (Li > c� > (oi > cQi 8 O w0 W Q w fl w W O m Res.No.2002-9 �, l @ i Exhibit C C I N-q W W � w C I LC a fG +�+ C mt dLO m (A v CD o CD 0 c c� qr V V Q1 W7 •t O N c07OY c07 U ma'zaq o U U O U C7 4 n � b Q m d a 1 a _ E e°a m ` — W Ec O a a l ,� Q .� � „ Q, Q C . R p G 2a la.ui cm CL g0 yO O g0 I mO 20 O > U � } �v r " cOo oo4vN o o o a 4 � � _ � W a► wz mzm8�- 'zm v zm v Zo +. IM ul } ..0311, �+ �+ W c Z ° O y fip o clo o � -0 O � -0 o o L oN z � o 'a �' � zo, �I� � � � � z ® �' zm zm � Ezm2 � � ~ a i •C ,f cr C J v L J C L C J •� CD IZ ID ? C �• � .� is (0 N U ti i o W m N o m O y m c C 1 O i ca ca ro m y = d se c IV {a �,� m m 3 a U wE -` 15E co 2fo co a m o 600 cZUE cz _ C _ y. 46 c9 O fl N@ O N ?� m m CO 'r = ww ei= ww m c� a ui �`._ w o w a � a Z o 4) M m m 4 w E o > U a o o a c rn i fl. aIOU 0 a a w a in w � wo Res.No.2002-9 C; o U �cfO7a,o Exhibit C cod`.m ao U o Lim C �� Ia- o ~O.(� u a tocm f V O iA C7 w aci iv0acic, a(0 VU' 00 42 E LO a at ea W3 hl O l� 0 a Q@ m w Q 0: Q O 7 M 0 m Q E c � ° cud ° o �' C7 + a U v m 3 mQ m m :20 wo —0 tooii:; o �v � o w, o U m � o y w ccY 04) d) ov U w �' owe N aciv �. C m 0 . `� 0 I� 0 d 11 z N m V na R } ¢ a o �¢�- ¢ >- U — — E- m gom Z �2 0 CO) v� LLI g T. 11 4 a. O H JCL a CL � a a a w `c. J b o � a � a a a � a a a 2o. ? 2 °c a� �o m m sM m co Sao W o �, 20 mo 2 2 20 2 m go ro m e m e m o — " w« V � ° CL y m.p 0 m 0 w OD m> y p , a C.� elu y Q z m ` mm ,0c'r'scc � rs f- :: m .� © m m vt W m y 0 m cd N c 00 a I J� p j• C] Z `'.O h fi a` y O c .-. C I c% Z ? ai � Qro ° � Za`rmE ' �' z° ma E? + mdm mmm c = gym m egg to w. iam mm d of �a �+ m0cr m Q c ( CLa � a0ua c -J@�. rJm a � d LU m ar g 0 7 U r. fi ro m a� Li O �+ m a u; E a � mm U N W Q 0 `° m o ° G� mc w2 [a. 06 0 U _ m C m m m a _ m 0 a 0, m e m 0 > O 'c m c c c� 'a h m m mcaCL co N - Q. G Q � N W u o v�i '0jv� � cc � yi: --• ymd m0 0a. Z ce w W CD lL W E `+ 4) d 6 � C cc m �+ rmA 'TOE . X -0 H m U 0 N NO . � ... w `a) w C) m Qo 0. 10m CO 0 �°' a Amy mG o Z m s .. o a) m � m am a C ¢ a a > � a m 3 aCa aCa It H ., Z c L c m D c OC ? LL LL V }— cCL 0i C O p Q w `w Um v > V c> > V m > Q Qam V `O a C.) wcl U wo C) w oo a tee. Q Res.No.2002-9 Exhibit C � O U C7 0 10 In w "at 3rn { ►- tim CD 0 go 3O V s `m I M � t cm a a a == E t9 U IE Eo E Vj (p fA N 0 l9 V- � •� p1 O a3 O O p C C C A a0iq U U U 1 ❑ � arm QM� 0.R m z 0 c o E — .0fi Z 0 O 0 C — z rE ri v� � � 'LEa 41 wa 4i n J b o d ' 2 4 m a ma fie. a � � a c m wo wo too WO w W O �, 20 20 20 g0 20 2 w c m Z Q � 'd fa m Q ) N _ « O C Cml C — •' C a G O O +? v W .cm. Co JD z `m �zy` L! CD in LO m ... . LU c O 0 a Q U Z O y c G ]- q S L o aoto o (9 z a tE LU za� z °' m m d 0 0 m y m o � o m EIn ;n, c E a? c � U m m. c � e N c -102 W a a `° .�: ai H o � 0 c -0c m ) cU c a C w H +� CC) 0 0m m .a m �, -o 2 .E E as ❑ 0; a c �' a co 0 _v' W N lbSO m ¢a 1 s v —0y b ca i cC0 O � � N C z 0 O y VJ O C C l�0 O O a O 0 P � 06 G F- i U m E O �= ty0 to 0 Co ID C = _ O O .0 Qi _Z m m 4' a u3 U7Qr � 0: F= ~ Z z O cc v ce lL O 0 rn c `O _ Q N m 42 _ m � . y` to ti v to y > m ^ 0 O O O 0) V 0 0 U. m O W ? V > C o 0 ac �, wa "' Q � wp wo Res.No.2002-9 v Exhibit C cOi vOi 0 � Y G O a Cl La O (m f0 r a0 'm4 mar: l9 J c N O O. 0- OC c mc y a�.� O o w� = M CL e :3 E a0 E 42rn E � aci rn X 10 o 0) 6 o c 00 � o CD mo � o m c � U � � o � o d CM O 0U y $ aaV) U Wco 0 trw � E- Z cc c� � c - Q � o �7 C CLm Al �_ (li efJ 61 Ui y 4N! l6 A } } ) = c Im � � c � 1 U) f rn CO) n M to 0 Q. O. CL L- L Q W L y v o E a a a � a 2a a CL 0 Im c 0 O O c m o J 0 C_ CL W ( 0 r ul O g y c m e ors is Ln Z ce t+� w .. W r O '� T a C G �, U C p b r •- wyO * v w ,r G y C W •O g1 > (D cc y y C C p�•= O m l9 j Qv Vy b 0 N OJQC N N N mQ E C W a v CO J o m oc c _ o 0 r co H V � pa N S C a CD U +L. O C o ,o E is m e Z Z'y m m i� cv cc o � U vi _ _0 O 0 O �V 0 4i 0 . C H Q o vi c I c LL @ a ai Z,a L 0 n. a> c U U �j N fi d I J ` B O O �p O O c� w+ d O C E U C O tZ a r 0 a U L O C cL0 C ca 47 41 O C v .L.. a y 0 0 0 ` U VQ SO miLEc o -� a o QJmrr .- az0J � Ix fro 06 L!i . H �. O -0 ' o 0 C 4 G] 0 C y �' 0U f° c o c o J e 3u a4)o 2 Z 0 v, Q) c oa o � � m a o vJ - 0 z El m U amV m40 c Z o � 0 a d m O 4) C d L O N J V p — c p j` E m o o 0 c 1 w w m t7 C7 co Q s� ,� �is � U 0 _j F= c Z c D R E _ C) FA .c O y U U. 0 y ? w 0 E fi c Z' 0 L L m Q. R CL6 v 0 0fi �_ 47 41 a -0 0 lax: ... �' J iL J J .J '� ❑ .J J Res.No.2002-S o Exhibit C I � c r cV c c C 0 v M 7 m U 7 d -C v osac I) - 0 �CO cp°o3C CDw c � M fl- M c m ca c mo E = mcm ai IV c V p O G .+ r� I C ` y � � d C' pa a�ajcgx � e CV7 m iri � acaVvc 'a CD� o lo , c �� N ° E y p 0, 0 o z Ups' C SgUJO J � U sa0. L � N Ida ce X CD �+ E Q a a di Sr-MOO { s au i c a 'a CL a g ° a06 . � 0 �' 2Q co 2 ID W � m J a a m W i y cl .. D c e sco c W C O ' m Z ca cc C? m o co o o a } � . as :......: , 0 W 7+ Ll.1 C D ti C U V a c V) o o ?y �_I c� r j V W v m I o c U ca c i � ccaa C a �_ co E ia�i a °: !': a o c U - m �+ E w w a' a t c`a 3 ry V � ui ar Q 0 :� Al y -. �C � C 4} O O E w W � �. y 4E1 J CD Q «O_ Vi G CWa m m D E h T,> J c OU BUY z co 0M12 °oNai cuiccc ccii � Z Ca � UGA':a. OCD Dusm :344m - r a r p H p � Ir 3 LL o y0z G .E N � v_ s C. UJti }0 m m v : m c —0W 1-- U I � � � H .d all CD 0 rA 0 '� CC � J 1J J U F' U �" Res.No.20024 caExhibit G c a0> + o(S O c -E M. LD lum � ao CM CO � C-4 c ° mono c CL aT c .0c 1!00 c .. . � 0 CL .c � � Etc Eca c d wco�G. o H o32 cm c CL o y �, �u0 [L. ° mom 'Q � c u, O - 0 a ds 5 M 0 0 cci OUti t� cto '• 3r'n o m16lo -00 am � ts �9eaieco � O � c Q. v°iQ, � ai Q,OCw � aa � E '= c� � �- mc � g. N U d G1 y �, O LL a.. 0 CD C p �' � � fm O a1 O [0 O` l� ,� iY 0 QQ: G� ?+ m 00 .0 0LL � 8 of � CMCO D Y .'�.. a0. 7► O '� G j 10- 0 m W fl1 9y.1 L U 1 Q G ON1 Q1 M ca (7 E " fJ7 m to fn i 0 cornQ �i ornQ L �. a = 0 E M a O fl- 0 0. 1p a ca W Epp Boa L� o 0 W H > Ha m D a m z + :� + W o c O c y c a ° c ° Boa`s: U a `«� a mQ oar � ro E � 3 cNd; A o0 c`o o s, v ti « o ar � o a in: Q ZLj �? _ + cM > g c � 'Q coo E rn O 0 LL T tL m U W "0 v e e + c + - co 00 cocp c y o a c 3 WE CD nai `n � J � CL N"' aC co o G R a' _00 o 0 c m c E LU U c = s c aci = 0 Q7 w a U- �_ 2 0? Q W U. l0 iL 3 In .. ca O co Z C Tcca �►. y Y i Q 0 0.. ? O v O U Q -f a I Lu ix C7 5 a a Z O P 0 m { Z v itrz Qa m q .. � 02 W m O fi Q R — C CV O .r O C g G i ` 0 V ap a U. ° ' �' I v) EG� coEom' m o 0 °' w ro LL Q ' 0 Q 3 LL u' c O y Z O S LL Res.Mo.2002-9 C W m O N m Exhibit C as � +% N E viap c ca - co a � m (U7 c`a .rU E w � m m fo E « my mo ca O Zr0a0 >, O MU 1 2 m- -.- x oi OILOX 0m) �dq c $ ° 43 c ac ' Ncl yU EN o ` Bh a C-4 0 tc � cr ID U O LL ;e. �Uc b cc Eu0 ° a Em H7NLL0 R m` ^ O 050 E c0 O = c m cL to U mc ' O LS •_ 0. Q t- ro to ad v c 0 c to yL m o }� o ' i� E pco �, • c« C � o � c � au c 0 , O O Gso�* W 'aE � IXM CL (a -a 0E c 0 E CL = m c 0 wLLU CD a) m QX6 � m & atom 5 06L mm � U ) O � aluw03: LUU OW Earw r0 0U30 i L O 0O R R m N Q. p a E ?r c }at tm EI. h m m e n .o 2 H °� a g Q Q MO `a M a WOa � a � � 0. o LL � N o 00 c0 _0 L W CL ° N c O m m m .o co V1 m G e as d a (D a y . C.O (� . a as O as as a. J co fl a> r = toZ h . .. .<: �? ..... ; ai w * m M .. co oo z y Cb co) v W ca O .� W ' + + y .+ y .Q •O 3 0 V y a�3 A O .O-+ 1! a O z O O: w•' L f4 d ai O G c•7 R a> E aS L L A o C9 0 Q = c m ` y d O N to L J as 0 0 a Q . R b a) °S c 0 p V 4f :S d It u' m CL E o am d N .o aiS {� ci Z co E O a ti = N m O c U. f�0 a � (D L. dr C O O ar G c? m LL > O m 47 — — E m lC f~A m LL LL (a LL m tp c ai w m m o E H c w c W m C U Q 0 i m H Z -SD a c � a ccc E = cea 0 0V 000. 4)12 -20 Ecm 0 a ¢ a2uS at- F- � m E Z H b Z as m c m D a' 2 y 0 z 3 .c LL cv U U. m E o 'a oo _ � c � c � cc _ 2 U u U. u� E = cnEo ufEo CO 0 CD `� a = � a3: am asp Rea.No.2002-9 o p a� Exhibit C o i- ai c w eCa3 y AN r y i° WO 4) I m dcc e'aaU N N N N N N �. �+ •�, 0- l.. �, .- '� .. ch rn $ aai N U. 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O 1i U O Ol fi �C « Ja G y fNALL IN/J ta r W m C tv U LL y a o > a a o c u c o CD m O CD °? iy U. U_ ii ii iL i� 0 � Res.No.2002.9 o y Exhibit C LU NU V C ai a rN 7 � m M M y > co C `0 O m O 0 .02 u40 V a .a. tdjw v V M w ri m d d rn � u' o mCV7 a .. mMoJOR Dorn Q m a• � o• � � coy�, o a � 0. mv, a ,oa CL It 3 M a, vm E c a c a °? c UU c acicm m cM m cM m =U m et+i <:ss: cNU aci m U tz ID to a nU a aU m aU '':` c cc CM Q GO v a m y LL m a IL m >•M (D a IL >.: O ILA m ba O cO o5 � O :3cq W, 05 UUrn �o A �, a �. a >< c w Q m . m m d d ? p to a �' > 4). z } m ,,,;. } Z ID EIi � m e d of p L. c,p +- 0I L- C>d L o>p cop 'o :a a co a io a m a m W m a cn a m a ° E 20 w a � .k p- b a w d r` 2 IL +�M ° r. — c ca m CL 0 } � >- INT O } U8 Q m 0 WO y m d w sS t is u 'o S5 E ami N Vim � aC � ,n O ... ...:.. d . 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