HomeMy WebLinkAboutCity Council - 2002-90 RESOLUTION NO. 2002-90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM
SUPPLEMENT NO. MO 18 AND MO19 TO AGREEMENT NO. 12-5181 FOR NEWLAND
STREET AND WARNER AVENUE CONSTRUCTION IMPROVEMENTS
WHEREAS, on June 16, 1997, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Master Agreement No. 12-5181; and
Program Supplemental Nos. MO18 and MO19 to the above mentioned Agreement require
arterial highway rehabilitation construction improvements; and
The estimated project cost for each Agreement is as follows: M018 (Newland Street)
$292,420 and M019 (Warner Avenue) $1,159,593. The sum of the estimated project cost of both
Agreements is $1,452,013; and
From the estimated project cost, the following dollar amounts will be appropriated from
Federal and State funds to their respective project as shown on Attachments A hereto: MO18
(Newland Street) $72,090 and M019 (Warner Avenue) $400,000. The sum of the Federal and
State funds allocated for both projects is $472,090,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington
Beach that the Mayor and City Clerk are authorized and directed to execute the necessary
documents to implement Program Supplement Nos. MO 18 and MO19 to Master Agreement No.
12-5181 for the Newland Street and Warner Avenue construction Improvements.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 7th day of October , 2002.
Mayor 14- 1$- a
ATTEST: APPROVED AS TO FORM:
dM06� _a�-
City Clerk lo-11 4Z .cr City Attorney J '�
REVIEWED AND APPROVED: TED AND A ROVED:
City Adfdinistrator Director of Public Works
02reso/supplemental MO18/9110/02
Res.No.2002-90
Attachment A
PROGRAM SUPPLEMENT NO. M018 Date.-July 17,2002
to Location: 12-ORA-0-HNTB
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5181(137)
FOR FEDERAL-AID PROJECTS NO. 12-SISI E.A. Number: I2-931437
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between
the Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof This Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. C [o Do,_'?d ,
approved by the Agency on ID1.710), (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the
covenants or remarks setforth on the following pages.
PROJECT LOCATION:
Newland Street from Hamilton Avenue to Atlanta Avenue
TYPE OF WORK:RoadRehabilitatiun LENGTH: 0.5 (MILES)
Estimated Cost Federal Funds Matching Funds
Q230 $72,090.00 LOCAL OTHER
$292,420.00 $220,330.00 $0.00 $0.00
CITY OF HUNTINGTON BEACH
STATE OF CALIFORNIA
Department of Trans ortation
By By
Mayor
-
Date Chief, Office of Project Implementatic
��� �� Division of Local Assistance
Attest Date
Title
__ City Clerk
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting offi46 1 -
�(/' Date �' �( V �� $72,090.00
Chapter Statutes Item Year Progr BC Category Fund Source AMOUNT
106 2001 2660-101-890 2001-20 2D.30.010.810 C 262040 892-F 72,090.00
Program Supplement 12-5181-M018- ISTEA Page 1 of 3
12-ORA-0-HNTB 07/17/2002
STPL-5181(137)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be.
performed by the STATE.
2 . The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual .
3 . All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
4 . The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $300, 000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20 .205,
Highway Planning and Research. OMB A-133 superceded OMB A-128 in
1996 . A reference to OMB A-128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A-133 .
5. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the. Division of Local Assistance, Office of Project
Implementation.
6 . Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. Failure to do so will cause a delay in
the State processing invoices for the construction phase. Please
refer to Section 15 .7 "Award Package" of the Local Assistance
Procedures Manual.
7 . STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase (s) of work by future
Program Supplement 12-5181-M018- ISTEA Page 2 of 3
12r BRA-O-HNTB
07/17/2002
STPL-5181(137)
SPECIAL COVENANTS OR REMARKS
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter. .
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
S . ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase (s) with an "Authorization to
Proceed" and will not proceed with future phase (s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase (s) unless no further State or Federal funds
are needed for those future phase (s) .
Program Supplement 12-5161-Kola- ISTEA Page 3 of 3
PROGRAM SUPPLEMENT NO. M019 Date:July 22,2002
to Location: 12-ORA-0-HNTB
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5181(136)
FOR FEDERAL-AID PROJECTS NO. 12-5181 E.A. Number- 12-931438
This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between
the Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof.This Program Supplement is adopted in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. J
approved by the Agency on lbl7 /Qy (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the
covenants or remarks setforth on the following paves.
PROJECT LOCATION:
Warner Avenue from Springdale Street to Beach Boulevard
TYPE OF WORK: Road Rehabilitation LENGTH: O (MILES)
Estimated Cost Federal Funds Matching Funds
Q230 $400,000.00 LOCAL OTHER.
$1,159,5 93-00 $759,593.00 $0.00 $0.00
CITY OF HUNTINGTON BEACH
STATE OF CALIFORNIA
Department of Transp tation
. By By
Mayor Chief, Office of Project Implementat
Date !� —�� Q� Division of Local Assistance
Attest
Date
Title City Clerk
T hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic"117 Date 'p' �-- $400,000.00
Chapter Statutes Item Year 8rogr BC I Category F=d Source AMOUNT
106 2001 2660-101-890 2001-20 2010.010.810 C 262040 892-F 400,000.00
Program Supplement 12-5181-MO19- ISTEA Page 1 of 3
i2-c.-�A=0-]4NTB 07/22/2002
STPL-5181(136)
SPECIAL COVENANTS OR REMARKS
1 . The ADMINISTERING AGENCY will advertise, award and administer
this project -in accordance with the most current published Local
Assistance Procedures Manual
2 . A11 project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
3. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A-133 if it receives
a total of $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20 .205,
Highway Planning and Research. OMB A-133 superceded OMB A-128 in
1996. A reference to OMB A-128 in .a Master Agreement. (if any) is
superceded by this covenant to conform to OMB A-133
4 . The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal-Aid Project
Authorization/Agreement or Amendment/Modification (E-76) and
accepts any resultant increases- in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
5 . Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. Failure to do so will cause a delay in
the State processing invoices for the construction phase. Please
refer to Section 15. 7 "Award Package" of the Local Assistance
Procedures Manual.
6. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase (s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Program Supplementl2-5181-MO19- ISTEA Page 2 of 3
12-0`,A-.0=HNTB r 07/22/2002
STPL-51 S 1(136)
SPECIAL COVENANTS OR REMARKS
Federal Highway Administration.
7 . ADMINISTERING AGENCY agrees that. it will only proceed with work
authorized for specific phase (s) with an "Authorization to
Proceed" and will not proceed with future phase (s) of this
project prior to receiving an "Authorization to Proceed" from. the
STATE for that phase (s) unless no further State or Federal funds
are needed for those future phase (s) .
B. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
Program Supplementl2-5181-M019- ISTEA Page 3 of 3
Res. No. 2002-90
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH }
I, CONNIE.BROCKWAY, the duly elected, qualified City Clerk
of the City of Huntington Beach, and ex-officio Clerk of the City Council of
said City, do hereby certify that the whole number of members of the City
Council of the City of Huntington Beach is seven; that the foregoing resolution
was passed and adopted by the affirmative vote of at least a majority of all the
members of said City Council at a regular meeting thereof held on the
lth day of October, 2002 by the following vote:
AYES: Green, Boardman, Cook, Houchen, Winchell, Bauer
NOES: None
ABSENT: Dettloff
ABSTAIN: None
City Clerk and ex-officio Jerk of the
City Council of the City of
Huntington Beach, California