HomeMy WebLinkAboutCity Council - 2004-82 RESOLUTION NO. 2 o o 4_g 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND
THE HUNTINGTON BEACH MUNICIPAL EMPLOYEES' ASSOCIATION, BY
ADOPTING A SIDE LETTER OF AGREEMENT
(UNIFORMS,INSURANCE COVERAGE, GENERAL LEAVE ACCRUALS)
WHEREAS, on December 16, 2002, the City Council of Huntington Beach adopted
Resolution No. 2002-133 for the purpose of adopting the 2003 Memorandum of Understanding
(MOU) between the City and the Municipal Employees' Association (MEA); and
Subsequent to the adoption of the MOU,the City of Huntington Beach and the MEA agreed
to changes, corrections, and clarifications to the MOU that are reflected in a Side Letter of
Agreement between the City of Huntington Beach and the MEA ("Side Letter of Agreement")
attached hereto as Exhibit A and incorporated herein by this reference,
NOW THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
as follows:
1. The Side Letter of Agreement attached hereto as Exhibit A is approved and adopted.
2. The Side Letter of Agreement amends the MOU between the City and the MEA.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular
meeting thereof held on the 901-b day of September , 2004.
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Ai'P VED AS TO FORM:
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REVIEWED AND APPROVED: INITIATE ND PROVED:
A
ity Administrator Director of ministr ive ervices
CC:Resolutions:2004:MEA Side Letter Sep 2004
Side Letter Agreement
Between the City of Huntington Beach
and the Huntington Beach Municipal Employees Association
Effective: September 21, 2004
This is to memorialize an agreement between the City of Huntington Beach (City)
and the Huntington Beach Municipal Employees Association (MEA) to reflect agreed upon
changes, corrections or clarifications to the existing Memorandum-of-Understanding
(adopted December 16, 2002, Resolution 2002-133). All other terms and conditions of the
existing side letters and the Memorandum-of-Understanding remain in full force and effect.
Both parties agree to continue the meet and confer process in good faith as
required by the Meyers-Mi lias-Brown Act. The goal of the continued meet and confer
process is a new Memorandum-of-Understanding between the City and MEA. The subject
of the continued meet and confer process shall be all issues between the parties
concerning wages, hours, and other terms and conditions of employment.
This agreement is to be incorporated into any future Memorandum-of-
Understanding between the City and MEA. Article VIII — Uniforms, Clothing, Tools and
Equipment, Section A; Article X— Health and Other Insurance Benefits, Sections D; Article
XI I Leave Benefits, Section AAA and Exhibit B shall now read:
1
Resolution No. 2004-82
ARTICLE VIII — UNIFORMS, SAFETY SHOES, TOOLS AND VEHICLE USE
A. Uniforms and Safety Shoes
The City's Uniform and Safety Shoe Policy shall be set forth in Exhibit B a
copy of which is attached hereto and incorporated herein by this reference,
provided however, that employees represented by MEA working in the Police
Department shall be issued property in accordance with the equipment issue
form for the particular position to which they are assigned.
ARTICLE X— HEALTH AND OTHER INSURANCE
A. Health
C. Life and Accidental Death and Dismemberment Insurance
Effective October 1, 2004 each permanent employee shall be provided with
$45,000 of life insurance and $45,000 of accidental death and dismemberment
insurance paid for by the city. Each employee shall have the option, at his/her
own expense, to purchase additional amounts of life insurance and accidental
death and dismemberment insurance to the extent provided by the city's
current providers.
ARTICLE XII — LEAVE BENEFITS
A. Leave With Pay
1. General Leave
d) Conversion to Cash — Effective the beginning of fiscal year 2004/2005,
two times during each fiscal year, each permanent employee shall have
the option to convert into a cash payment or deferred compensation up
to a total of one hundred-twenty (120) hours of accrued general leave
benefits per fiscal year. The value of each hour of conversion is the
employee's current base hourly rate, as reflected in Exhibit A. The
employee shall give payroll two (2) weeks advance notice of their
decision to exercise such option.
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Resolution No. 2404-82
EXHIBIT B — UNIFORM POLICY
A. General
The City, in accordance with agreements now established, shall furnish
uniforms to those personnel designated by the various department heads
as required to wear a standard uniform for appearance, uniformity and
public recognition purposes, in the procedures and guidelines set forth
hereinafter.
B. Affected Personnel
All employees categorized shall wear a standard City adopted uniform.
Each department head shall determine which employees must wear a
uniform. Uniform Listing by Category/Classification (Exhibit B-1).
C. Personal Protective Equipment
All personal protective equipment as related to employee job duties and
responsibilities shall be provided based on supervisor-designated need.
Examples of personal protective equipment include, but may not be limited
to the following: hardhats, foul weather gear, steel-toed rubber boots,
steel-toed caps, wood heat resistant soles, special hazard gloves, safety
glasses, face shields, ear protectors, arm and shin guards. R-1 safety
vests shall be furnished to all employees having occasion to work within
travel ways.
D. Safety Shoes
1. Black safety toe shoes or boots as each assignment dictates.
a. Two pair per year.
b. Boots will be black, heavy duty and laced.
c. Damaged shoes shall be turned into operating supervisor who shall
authorize replacement or repair.
2. The maximum amount to be reimbursed for a pair of safety shoes will
not exceed one hundred and eighty-five dollars ($185) per pair every
six months or sooner, if necessary.
3. Shoes or boots shall be purchased through designated standard
outlets.
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Resolution No. 2004-82
E. Employee Responsibilities_
1. To wear a clean and complete uniform as required.
2. Uniform appearance shall include:
a. Patch to be worn above left shirt or jacket pocket.
b. Pants to have no cuffs.
c. Worn with pride in appearance to public, i.e., shirt buttoned,
shirttail tucked in, etc.
3. To wash and provide minimum repair; i.e., buttons, small tears, etc.
4. To provide any alterations necessary including sewing on of City
patches.
5. To not wear the uniform for other than City duties or work.
6. To notify supervisor of need to replace due to disrepair or severe
staining producing an undesirable appearance.
7. To turn in all uniform components, including patches upon
termination.
8. To turn in all personal protective equipment upon termination.
9. To wear all personal protective equipment prescribed by the City
safety officer and supervisor of the division.
F. City Responsibilities
1. To furnish funding for the agreed uniform allowances.
2. To report to the California Public Employees' Retirement System
(CalPERS) the cost of uniforms provided as set forth in, Uniform
Listing by Category/Classification, Exhibit B-1, for each classification
as special compensation in accordance with Title 2, California Code of
Regulations, Section 571(a)(5). For employees that are not required to
wear uniforms on a daily basis or who are not actively employed for an
entire payroll calendar year, a prorated cost of uniforms may apply.
3. To provide and maintain one or more retail clothing outlets for the
various allotments. City reserves the right to name vendor.
4. To maintain records of purchases.
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Resolution No. 2004-82
G. Department Head or Designee Responsibilities
1. To ensure employee compliance with the Uniform Policy.
2. To approve replacement of deteriorated uniform component(s) and
personnel protective equipment as required and to maintain a listing
for each eligible employee, by name and classification, of all uniform
component(s) and personal protective equipment purchased.
3. To confirm receipt of uniforms, patches and personal protective
equipment from an employee upon termination. A Termination
Checklist Form is to be completed, signed by the employee, and
submitted to the Human Resources Office.
4. To report to the Human Resources Manager any changes to the
Uniform Listing by Category/Classification (Exhibit B-1). The City
reserves the right to add, delete, change or modify the Uniform Listing
as required.
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Resolution No. 2004-82
Exhibit B-1
Category of Uniform
Group 1: 5 Shirts, T-Shirts and Pants, Patches, 1 Jacket PW/CS Field Issue
Group 2: 1 Blue Suit, 2 Pants/Polo Shirts, 1 Sweater, 1 Pair Shoes Fire
Group 3: 2 Blue Shirts, 3 Pants/Skirts, 1 choice Jacket/Sweater/Sweatshirt PD
Group 4: 2 Polo Shirts, 2 Pants or 2 Shorts, 1 Hat C5
,Group 5: 5 Polo Shirts, 1 Jacket, 1 Windbreaker not annually), I Hat(inspection)
Group 6: 2 T-Shirts CS
Group 8: 4 Battle Dress Uniform, 4 Polo Shirts, 1 Jacket, 1 Rainsuit PD
Group 9: 4 Blue Pants, 2 Shorts, 4 Polos or Blue Shirts,) Jacket, 1 Rainsuit PD
Group 10: 5 Shirts, 5 Pants, Shoes PPE/Safetey not PIERS reportable
Group 11: 3 Shirts, 3 Pants, Boots PPE/Safetey not PIERS reportable
Group 12: 5 Polo Shirts, 3 Pants, 1 Sweatshirt or Windbreaker IS
Uniform Listing by Category/Classification*
•'E
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F»E�3<,.'.&Safet 0210 Buildin Ins ector I 5
& Safety 0211 _Building Inspector II 5
Bldg & Safety 0208 Building Inspector III 5
Comm Svcs 0358 Beach Equip Operator 1
Comm Svcs 0149 Beach Maint Crewleader 1
Comm Svcs 0452 Beach Maint Service Worker 1
Daily wear not required. Used for
special events and/or sports
leagues. Frequency of use varies-
Comm Svcs 0252 Community Srvcs Rec Coord 6 seasonal from weekly to month)
Daily wear not required. Used for
special events and/or sports
leagues. Frequency of use varies-
Comm Svcs 0258 Community Srvcs Rec.Su v 6 seasonal from weekly to month)
Comm Svcs 0448 Marine Equipment Mechanic 1
Comm Svcs 0264 Park Naturalist 4
Comm Svcs 0177 Parking Meter Repair Tech 1
Comm Svcs 0395 Parking Meter Repair Worker 1
Comm Svcs 0459 Parking/Camping Crewleader 4
Comm Svcs 0401 Parking/Camping Leadworker 4
Comm Svcs 0363 Senior Marine Equip Mechanic 1
Comm Svcs 0265 Senior Services Assistant 6 Bus Driver only
Comm Svcs
Library Police 0400 Custodian 1
Comm Svcs
Police 0262 Parking/Traffic Control Officr 3
Fire 0232 Emergency Medical Srvcs Coord 2
Fire 0198 Emergency Services Coordinator 2 Daily wear not required
Fire I0260 Fire Safet Pro ram S ecialist 2 Daily wear not required
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Resolution No. 2004-82
Fire 0173 Fire Training Maintenance Tech 11
Fire 0190 Haz Mat Program Specialist 10
Police 0337 Helicopter Maintenance Tech 1
Information 4 of 5 ees issued uniform;2 in the
Services 0492 Info Systems Technician IV 12 field & 2 in radio repair shop
Planning 0186 Code Enforcement Officer 1 5
Planning 0182 Code Enforcement Officer II 5
Planning 0434 Senior Code Enforcement Ofcr 5
Police 0263 Community Relations Specialist 3 Daily wear not required
Police 0255 Crime Scene Investigator 8
Police 0462 Crossina Guard Coordinator 9
Police 0455 Parking/Traffic Control Coord 9
Police 0307 Police Records Specialist 3 In Records Division only
Police 0283 Police Records Supervisor 3
Police 0282 Police Records Technician 3
Police 0308 Police Services Specialist 3 In Records Division only
Police 6215 Police Systems Coordinator 3
Police 0259 Property Officer 9
Police 0334 Senior Helicopter Maint Tech 1
Public Works 0340 Carpenter 1
Public Works 0345 Concrete Finisher 1
Public Works 0172 Construction Ins ction Trainee 5
Public Works 0463 Construction Inspector 5
Public Works 0192 Cross Connection Control Spec 5
Public Works 0375 Electrical Leadworker 1
Public Works 0339 Electrician 1
Public Works 0472 Equip Auto Maint Leadworker 1
Public Works 0382 Equip Services Crewleader 1
Public Works 0142 E ui /Auto Maint Crewleader 1
Public Works 0383 Equipment Support Assistant 1
Public Works 0407 Facilities Maint Leadworker 1
Public Works 0391 Facilities Maintenance Tech 1
Public Works 0398 Field Service Representative 1 lin Public Works only
Public Works 0352 Grader Equip Operator 1
Public Works 0390 Groundsworker 1
Public Works 0155 Irrigation Crewleader 1
Public Works 0357 Irrigation Specialist 1
Public Works 0359 Landscape Equip Operator 1
Public Works 0145 Landsca a Maint Crewleader 1
Public Works 0402 Landscape Maint Leadworker 1
Public Works 0344 Masonry Worker 1
Public Works 0384 Mechanic 1 1
Public Works 0348 Mechanic 11 1
Public Works 0347 Mechanic 111 1
Public Works 0341 Painter 1
Public Works 0378 Painter Leadworker 1
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Resolution No. 2004-82
Public Works 0153 Park Maintenance Crewleader 1
Public Works 0154 Pest Contrl Advisor Crewleader 1
Public Works 0367 Pest Control S ecialist 1
Public Works 0342 Plumber 1
Public Works 0171 Senior Contruction Inspector 5
Public Works 0343 Senior Facilities Maint Tech 1
Public Works 0188 Senior Inspector Water Constr 5
Public Works 0360 Senior Vehicle Body Technician 1
Public Works 0349 Senior Wastewtr Pump Mechanic 1
Public Works 0396 Senior Water Meter Reader 1
Public Works 0148 Si ns & Markings Crewleader 1
Public Works 0338 Signs Leadworker 1
Public Works 0354 Signs/Markings Equip Operator 1
Public Works 0361 Street Equip Operator 1
Public Works 0150 Street Maint Crewleader 1
Public Works 0406 Street Malnt Leadworker 1
Public Works 0478 Street Services Leadworker 1
Public Works 0346 Telemetry Instrument Tech 1
Public Works 0388 Tire Service Worker T 1
Public Works 0140 raff Signal/Light Crewleader 1
Public Works 0389 Traffic Maint Service Worker 1
Public Works 0410 Traffic Markings Leadworker 1
Public Works 0336 Traffic Signals Electrician 1
Public Works 0374 Traffic/Signal/Light Leadworkr 1
Public Works 0365 Tree E ui ment O erator 1
Public Works 0460 Trees Maint Leadworker 1
Public Works 0144 Trees Maintenance Crewleader 1
Public Works 0372 Vehicle Body Repair Crewleader 1
Public Works 0351 Vehicle Body Technician 1
Public Works 0385 Ware housekeeper 1
Public Works 0362 Wastewater Equip Operator 1
Public Works 0454 Wastewater Maint Service Workr 1
Public Works 0146 Wastewater O s Crewleader 1
Public Works 0404 Wastewater O s Leadworker 1
Public Works 0387 Wastewater Pump Mechanic 1
Public Works 0189 Water Construction Inspector 5
Public Works 0151 Water Dist Maint Crewleader 1
Public Works 0379 Water Dist Maint Leadworker 1
Public Works 0147 Water Dist Meters Crewleader 1
Public Works 0377 Water Dist Meters Leadworker 1
Public Works 0364 ater Equip Operator 1
Public Works 0397 Water Meter Reader 1
Public Works 0356 Water Meter Repair Technician 1
Public Works 1 0152 Water Operations Crewleader 1
Public Works 0371 Water Operations Leadworker 1
Public Works 0461 Water Service Worker 1
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Resolution No. 2004-82
Public Works 0368 Water Systems Technician I 1
Public Works 0369 Water Systems Technician It 1
Public Works 0370 Water Systems Technician III 1
Public Works 0449 ater Utility Locator 1
*Note: unless otherwise indicted, uniforms are required for daily wear.
It is the understanding of the City of Huntington Beach and the Huntington
Beach Municipal Employees Association that this side letter to the existing
Memorandum-of-Understanding (adopted December 16, 2002, Resolution 2002-133)
is of no force or effect whatsoever unless and until adopted by resolution of the City
Council of the City of Huntington Beach.
IN WITNESS WHEREOF, the parties hereto have executed this side letter to
the Memorandum-of-Understanding this Aeday of September, 2004.
HUNTINGTON BEACH
CITY OF HUNTINGTON BEACH MUNICIPAL EMPLOYEES ASSOCIATION
Clay a /- J.� n Von Holle
Director of Administrative Services Pr sident
Irm�Yousse Robert Hidusky
Human Resources Manager Vice-President
William W. Davis
Legal Counsel
APPROVED AS TO FORM:
( Jennifer McGrath
City Attorney
9
Res. No. 2004-82
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly appointed, qualified City Clerk of the
City of Huntington Beach, and ex-officio Clerk of the City Council of said City,
do hereby certify that the whole number of members of the City Council of the
City of Huntington Beach is seven; that the foregoing resolution was passed
and adopted by the affirmative vote of at least a majority of all the members of
said City Council at an regular meeting thereof held on the 20th day of
September, 2004 by the following vote:
AYES: Sullivan, Coerper, Hardy, Green, Boardman
NOES: None
ABSENT: Cook, (Vacant Position Unfilled)
ABSTAIN: None
y Clerk and ex-oil Clerk of the
City Council of the City of
Huntington Beach, California