HomeMy WebLinkAboutCity Council - 2006-70 RESOLUTION NO. 2 0 0 6-7 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM
SUPPLEMENT NO. M033, M034 AND M035 TO MASTER AGREEMENT NO. 12-5181R
FOR ADAMS AVENUE, BOLSA CHICA STREET AND GOLDENWEST STREET
CONSTRUCTION IMPROVEMENTS
WHEREAS, on November 20, 2006, the City entered into an agreement with the State of
California for the Federal Aid Program, identified as Master Agreement No. 12-5181R; and
Program Supplement Nos. M033, M034 and M035 to the above mentioned Master
Agreement require arterial highway rehabilitation construction improvements; and
The estimated project cost for each agreement is as follows: M033 (Adams Avenue)
$2,287,243, M034 (Bolsa Chica Street) $2,801,482 and M035 (Goldenwest Street) $2,057,931.
The total sum of the estimated project cost of these agreements is $7,146,656;and
From the estimated project cost, the following dollar amounts will be appropriated from
Federal and State funds to the respective project as shown on Attachment A hereto: M033
(Adams Avenue) $797,630, M034 (Bolsa Chica Street) $1,183,144 and M035 (Goldenwest
Street) $797,941. The sum of the Federal and State funds allocated for these -projects is
$2,778,715,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Huntington
Beach that the Mayor and City Clerk are authorized and directed to execute the necessary
documents to implement Program Supplement Nos. M033, M034 and M035 to Master
Agreement No. 12-5181 R for the Adams Avenue, Bolsa Chica Street and Goldenwest Street
construction improvements.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 2 0 t h day of November , 200 6 .
Mayor
REVIEWED AND APPROVED: APP,RQYED AS TO FORM:
ity Adm' istrator C' y Attorney
TED AND APPROVED:
Director of PublicWorks
06-659/5448
�T 't ' — RE3o"Apod a00 6 -
9
PROGRAM SUPPLEMENT NO. 'M033 Date:October 10,2006
4 to Location:12-ORA-0-HNTB
ADMINISTERING AGENCY-STATE AGREEMENT Project NumberSTPL-5181(157)
FOR FEDERAL-AID PROJECTS NO. 12-5181 E.A_ Number:12-931828
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on tO//O/C>�and`is subject to all the terms and conditions thereof.This Program
Supplement is executed in accordance with Article 1 of the aforementioned Master Agreement under authority of Resolution No.
2 0 0 6-7 0 ,approved by the Administering Agency on 11-2 0-0 6 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project,the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
Adams Avenue from Magnolia Street to the east city limits at the Santa Ana River bridge
TYPE OF 'WORK:Road rehabilitation LENGTH: 1.5(MILES)
Estimated Cost Federal Funds Matching Funds
H230 $797,630.00 LOCAL OTHER
$2,287,243.00 $1,489,613.00 $0.00 $0.00
CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA
Department of Transportation
By �l�vt By AL'/"4Z
24&d,r
�
Dave S u 1 ) 1 v a n , Mayor Chief, Office of Project Implementation
Date
Division ofLocal Assistance
Attes t ®/
DateAg,, ( , l�
Title oan t . Flynn
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Office - Date i-ol l $797,630.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
38 2005 2660-102-890 2005-2006 2030.010.810 C 262040 892-F 797,630.00
Program Supplement 12-5181-M033- ISTEA Page 1 of 3
12-ORA-0-HNTB. 10/10/2006
STPL-5181(157)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
2. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within' 60 days 'after'
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY?s
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local, Programs Accounting Branch, MS #33
P. 0. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 ?Award Package? of the Local Assistance Procedures Manual.
3. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless nofurther State or Federal funds
are needed for those future phase(s) .
4. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
Program Supplement 12-5181-Mo33 ISTEA Page 2 of 3
12-OR.A-'G-I NTEti C.Xf�1lg�T 10/10/2006
�q Rya. /OC) AC06
STPL-5181(157)
r
SPECIAL COVENANTS OR REMARKS
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department' s Division of Accounting
on that date. '
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then, current appropriations.
Project work performed andinvoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds, are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE?s approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on-going or future federal-aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a ?Report of Expenditures? within'
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a ?Final Report of Expenditures?
within' 180"days- of PROJECT completion. will result in STATE
imposing sanctions upon ADMINISTERING AGENCY.in accordance with<
the current Local Assistance' Procedures Manual.
Program Supplement 12-5181-M033- ISTEA Page 3 of -3
PROGRAM SUPPLEMENT NO. M034 Dates October 11,2006
to Location:12-ORA-0-HNTB
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5181(158)
FOR FEDERAL-AID PROJECTS NO. 12-51.81 E.A. Number:12-931829
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on fpf 10f0�and is subject to all the terms and conditions thereof.This Program
Supplement is executed in accordance with Article-I of the aforementioned Master Agreement under authority of Resolution No
2 0 0 6-7 0 approved by the Administering Agency on 1 1-2 0-0 6 (See copy attached);
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project,the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
:)n the following pages.
PROJECT LOCATION:
Bolsa Chica Street from Warner Avenue to Rancho Road
TYPE OF WORK:Road rehabilitation LENGTH: 2A(MILES)
Estimated Cost Federal Funds Matching Funds
H230 $1,183,144.00 LOCAL OTHER
$2,801,482.00 $1,618,338.00 $0.00 $0.00
CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA
Department of Transp rtation
By 14.1-1 By
Dave Sullivan , Mayor Chief, Office of Project Implementation
Date
Division of Local Assistance
Atte ' 64 6 6
a ntLL 1 y n n Hate lCdl/ o�
Title
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic Date 10
$1,183,144.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
38 2005 2660-102-890 - 2005-2006 20.30.010.810 C 262040 892-F 1,183,144.00
Program Supplement 12-5181-M034- ISTEA Page 1 of 3
.2-@RA-0-HNTB tf7 tg/T 1 0/1 112006
/�Ccsoc.u.no� /l�D. dOo6 -
>TPL-5 1 81(158)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
2. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer within 60 days after
the project contract award A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY?s
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 ?Award Package? of the Local Assistance Procedures Manual.
3. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s) .
4 . Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
Program Supplement 12-5181-MO34- ISTEA Page 2 of 3
.2-0Rk-0-HNTB L- y�QvT 4' 10/11/2006
-S7IL,.c, /b. oZoDh 70
-
3TPL-5 81(158)
SPECIAL COVENANTS OR REMARKS
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE?s approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on-going or `future federal-aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a ?Report of Expenditures? within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a ?Final Report of Expenditures?
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
Program Supplement 12-5181-M034- ISTEA Page 3 of 3
P16GRAM SUPPLEMENT NO. M035 Date:October 12,2006
to Location:12-ORA-0-HNTB
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5181(159)
FOR FEDERAL-AID PROJECTS NO. 12-5181 E.A. Number:12-931830
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on jV1 JO/0,7and is subject to all the terms and conditions thereof.This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
2 0 0 6-7 0 ,approved by the Administering Agency on 11`-2 0-0 6 (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project,the Administering Agency accepts and will comply with the Special covenants or Remarks setforth .
on the following pages.
PROJECT 'LOCATION:
Goldenwest Street from Warner Avenue to McFadden Avenue
TYPE OF WORK:Road rehabilitation LENGTH: 1.5(MILES)
Estimated Cost Federal Funds Matching Funds
H230 $797,941.00 LOCAL OTHER.
$2,057,931.00 $1,259,990.00 $0.00 $0.00
CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA
Departme t of Transp station
By 0 � By
Dave Sullivan , Mayor
Z Chief, Office of Project Implementation ,
Date il Division of Local Assistance
Att t Date
Title UG111 L . r lyrITI
//Zitv Clerk
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting offic _� Date $797,941.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
38 2005 2660-102-890 2005-2006 20.30.010.810 C 262040 892-F 797,941.00
Program Supplement 12-5181-Nl035- ISTEA Page 1 of 3
1Z,;;JRA-0-11NTB d 0/1 / 006
STPL-5181(159)
SPECIAL COVENANTS OR REMARKS
1. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance, with the current published Local
Assistance Procedures Manual.
2, Award information shall be submitted by the ADMINISTERING AGENCY
to the. District Local Assistance Engineer within 60 days after
the project contract award. A copy of the award package shall
also be included with the submittal of the ADMINISTERING AGENCY?s
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33'
P. 0. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 ?Award Package? of the Local Assistance Procedures Manual.
3. ADMINISTERING AGENCY agrees that it will only proceed with, work
authorized` for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that "phase(s)` unless no further State or Federal funds
are needed for those future phase(s) .
4 Any ,State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal;year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304 The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.'
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
Program Supplement 12-5181-M035- ISTEA Page 2 of_3
1240RA- .HNTB �,r(/S�1.B/T // ' 10/12/2606
STPL-518I(159)
SPECIAL COVENANTS OR REMARKS
reversion date will not ;be paid from that fiscal year' s
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller' s Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
5 ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least Once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE?s approval of an
applicable Finance Letter. STATE reserves the right to suspend
future 'authorizations/obligations, and invoice payments for any
on-going or future federal-aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a `six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing, amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a ?Report of Expenditures? within
- one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a' ?Final Report of Expenditures?
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
the current Local Assistance Procedures Manual.
Program Supplement 12-5181-M035- ISTEA Page 3 of 3
Res. No. 2006-70
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and 'adopted
by the affirmative vote of at least a majority of all the members of said City Council
at an regular meeting thereof held on the 20th day of November, 2006 by the
following vote:
AYES: Bohr, Green, Coerper, Sullivan, Hardy, Hansen, Cook
NOES: None
ABSENT: None
ABSTAIN: None
9r*i
City &1erk and ex-officio Clerk of the
City Council of the City of
Huntington Beach, California