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HomeMy WebLinkAboutCity Council - 2007-84 RESOLUTION NO. 2007-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY REVISING THE JOB SPECIFICATION, SETTING COMPENSATION AND CHANGING THE JOB TITLE FOR THE POSITION OF PAYROLL ANALYST; ESTABLISHING NEW JOB SPECIFICATIONS AND SETTING COMPENSATION FOR THE POSITIONS OF WATER CONSERVATION COORDINATOR, GENERAL SERVICES MANAGER, ENERGY PROJECT MANAGER, AND PROJECT MANAGER; AND REVISING THE SPECIFICATIONS FOR THE POSITIONS OF STREET MAINTENANCE SUPERVISOR, PLANNING MANAGER, MEDIA SERVICES SPECIALIST, VOLUNTEER SERVICES COORDINATOR, AND MAINTENANCE OPERATIONS MANAGER WHEREAS, the City Council of the City of Huntington Beach wishes to amend the Citys Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during a public hearing on October 17, 2007; and The Commission voted to recommend to the City Council that the City's Classification Plan be amended as follows: 1. Change the job title, set compensation and revise the job specification for the classification of Payroll Analyst; and 2. Add the classifications of Water Conservation Coordinator, General Services Manager, Energy Project Manager, and Project Manager and; 3. Revise the job specifications for the positions of Street Maintenance Supervisor, Planning Manager, Media Services Specialist, Volunteer Services Coordinator and Maintenance Operations Manager, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach that the Citys Class and Compensation Plan shall be amended as follows: A. Modify the existing class specification for Street Maintenance Supervisor in the City's Classification Plan as set forth in Exhibit A, which is attached hereto and incorporated herein by this reference. B. Modify the existing class specifications for Payroll Analyst and change the job title to Payroll Systems Analyst in the Citys Classification Plan and establish 07-1334/15599 1 Resolution No. 2007-84 compensation at MEO Range 543 ($5,671 - $7,026) as set forth in Exhibit B, which is attached hereto and incorporated herein by this reference. C. Add the job specification for the classification of Water Conservation Coordinator to the City�s Classification Plan and establish compensation at MEA Range 506 ($4,713 - $5,848) as set forth in Exhibit C, which is attached hereto and incorporated herein by this reference. D. Add the job specification for the classification of General Services Manager to the City's Classification Plan and establish compensation at MEO Range 612 ($7,998 - $9,909) as set forth in Exhibit D, which is attached hereto and incorporated herein by this reference. E. Add the job specification for the classification of Energy Project Manager to the City's Classification Plan and establish compensation at MEO Range 573 ($6,586 - $8,158) as set forth in Exhibit E which is attached hereto and incorporated herein by this reference. F. Add the job specification for the classification of Project Manager to the Citys Classification Plan and establish compensation at MEO Range 573 ($6,586 - $8,158) as set forth in Exhibit F which is attached hereto and incorporated herein by this reference. G. Modify the existing class specification for Planning Manager in the City's Classification Plan as set forth in Exhibit G, which is attached hereto and incorporated herein by this reference. H. Modify the existing class specification for Media Services Specialist in the City's Classification Plan as set forth in Exhibit H, which is attached hereto and incorporated herein by this reference. I. Modify the existing class specification for Volunteer Services Coordinator in the City's Classification Plan as set forth in Exhibit 1, which is attached hereto and incorporated herein by this reference. J. Modify the existing class specification for Maintenance Operations Manager in the City's Classification Plan as set forth in Exhibit J, which is attached hereto and incorporated herein by this reference. All other provisions of the City's Classification Plan not modified herein shall remain in full force and effect. 07-1334/15599 2 Resolution No. 2007-84 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 19th day of November , 2007. e F� Ma REVIEWED AND APPROVED: N AND A R city Admi istrator ' Director of Human Resources APPROVED ASTO FORM: City Attorney 07-1334/15599 3 Resolution No.2007-84 Resolution No.2007-84 AV CITY OF HUNTINGTON BEACH j. CLa►SS SPECIFIGATION TITLE: STREET MAINTENANCE SUPERVISOR DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: 0488 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: (MEO) FLSA STATUS: EXEMPT DUTIES SUMMARY Under the general direction of the Maintenance Operations Manager, plans, supervises, and coordinates the operation, maintenance and repair of the City's streets. DISTINGUISHING CHARACTERISTICS The Street Maintenance Supervisor administers the City's street maintenance programs. This includes concrete, asphalt paving, slurry seal and street sweeping. Supervision of public works HazMat response is also included. The incumbent directly supervises program Crewleaders and/or Leadworkers. EXAMPLES OF ESSENTIAL DUTIES Plans, coordinates, and supervises program activities for the street maintenance programs, including budget and project forecasting; recommends program budgets and administers approved budgets; sets master schedule for program activities; coordinates program activities with citizens, contractors, agencies, and in-house personnel; supervises and evaluates program activities, especially in terms of quality and quantity of work product; evaluates employees reporting directly and reviews/approves evaluations for all street and building maintenance personnel; reviews, recommends and implements employment decisions regarding such activities as selection, promotion, discipline and contract administration; writes reports, requests for Council action, specifications for equipment and services, budget justifications, and business correspondence; remains current on developments in street maintenance practices, materials, and equipment; coordinates, directs, and inspects work performed by contractors for City facilities, under the program's purview, including detailed review of plans and specifications; prepares, conducts and administers safety and training programs; ensures availability of required resources for program operations as budgeted; maintains records of all work activity for street maintenance programs; investigates and mitigates citizen complaints; represents the City on street and building maintenance matters; works productively, independently or in a group setting, to complete projects, sets production standards, and develops work policies and procedures; participates as a Maintenance Operations management team member; provides quality customer service; and performed related duties and responsibilities as required. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 1 of 2 Resolution No.2007-84 CITY"OF ltlillTlNG�"flRl`1gEACN Su ity CLASS SPECIFICATIC3�1 a- TITLE: STREET MAINTENANCE SUPERVISOR DATE: OCTOBER 2007 QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Program management techniques including the planning and coordinating of work activities; principles and practices of supervision; contract administration; personnel policies and procedures; applicable local, State and federal regulations; modern methods, equipment, standards, procedures and practices used in street construction, maintenance and repair; project management and cost control; computer operation, including spreadsheet development and forecasting; business and trades math; safe working practices, procedures and regulations; record keeping systems; budgetary planning, preparation and control; purchasing practices and procedures; customer service delivery. Ability to: Manage the street maintenance programs, including, planning, coordination and supervision of program activities and personnel; monitor outside contracts and contractors; write reports, correspondence and specifications; read and interpret plans, blueprints, manuals and specifications; give and follow written and oral instruction; develop and maintain effective record keeping systems; ensure safety and professional work standards are met; prepare and deliver training; communicate and interact effectively both verbally and in writing with managers, peers, subordinates, vendors, contractors and citizens; prepare and administer budgets. Education: Equivalent to a high school diploma, supplemented by successful completion of professional or college level coursework in street construction, engineering, project management and/or management/supervision. An Associates degree from an accredited college or university with major coursework in Business Administration, Public Administration or a related field is preferred and may be substituted for one (1) year of experience. Experience: Five (5) years' experience in street and/or building maintenance operations, including two years experience in a lead or supervisory capacity. Certifications/License: Possession of a valid California driver's license by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and outdoors. When work is performed outdoors, there is full exposure to the elements and the incumbent may be exposed to heat and cold. The incumbent stands, and walks on level and uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, crawls, climbs ladders, reaches, grasps, lifts and carries items weighing 25 pounds or less. Indoor office work requires sitting at a desk or table for prolonged periods of time and use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 Resolution No.2007-84 Ex'ftff Ems I B I T Efts Resolution No.2007-84 Su pity CITY OF HUNTINGTON '�E A!;- CLAYr SS SPECIFICATION Hun' ` Beach TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY With limited supervision, performs a variety of technical and professional level support in the production and maintenance of the City's payroll and related accounting operational systems. Performs payroll accounting and recordkeeping duties, provides work direction to payroll processing staff, oversees the timely and accurate preparation of the City's payroll, prepares and reconciles quarterly and annual payroll and tax reports, and performs other duties as required within the scope of the classification. DISTINGUISHING CHARACTERISTICS This is the most senior position directly involved in the regular processing and technical oversight of the City's payroll system for full-time and part-time employees, has responsibility for overseeing the work of the payroll processing staff, coordinating the timekeeping system and payroll processing system, and ensuring City compliance with all Federal and State laws and regulations. EXAMPLES OF ESSENTIAL DUTIES Oversees the processing of the regular City payroll to ensure timeliness and accuracy; assigns work to staff and review for accuracy; trains staff in new and revised procedures; assists staff in completing more complex payroll calculations; analyzes payroll processes to ensure compliance with Federal and State laws and regulations; evaluates changes in payroll laws and CALPERS, and recommends changes as appropriate. Audits updates to the payroll masterfile for accuracy; verifies and calculates retroactive changes in pay and benefits; ensures that timesheets are reviewed for accuracy; calculates and verifies hours for overtime and compensatory time; checks pay calculations for special assignments; proofs data entry to ensure correct calculation of payroll amounts; validates payroll adjustments based on changes in deductions; verifies authorizations, process interim payrolls for special checks and for final checks for employees terminating from the City; research and respond to inquiries regarding payroll policies and procedures. Resolution No.2007-84 u SU Si CITY OF HUNTiNGTON BEACH CLASS SPECflFICATION a� TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007 EXAMPLES OF ESSENTIAL DUTIES (Continued) Establishes and maintains accounts, journals and ledgers; prepares accounting entries to transfer funds to payroll accounts; reconciles and verifies balances and adjusts accounting records; prepares periodic and special reports; verifies fund balances and maintains control of payroll accounts. Updates classification database including salary schedules, salary adjustments, and salary range movements; updates records of new and modified position salaries. Utilizes the City's timekeeping software to research and identify issues and problems concerning the calculation and recording of salaries, benefits and other payroll-related benefits. Handles custom system calculations and makes needed system corrections. Tests software updates. Tracks and evaluates payroll processing throughout the payroll lifecycle — reviewing system configuration, calculation accuracy, reporting accuracy and final payroll data conformance to standards. Coordinates payroll processes and records with the timekeeping and payroll processing systems; participates in system implementation and updates; modifies department processes to maximize effectiveness of the system; coordinates with Human Resources to ensure availability of and access to appropriate shared information impacting payroll processing; researches and analyzes special problems and situations. Maintains and updates tax information for use in preparing quarterly and annual tax reports; prepares and balances payroll tax reports; provides accounting staff with payroll totals to transfer funds to payroll accounts; updates leave accrual reports and distributes to departments. Updates payroll software for changes in bargaining agreements, benefits, deductions and taxes; balances and reconciles taxes and issues W-4's; prepares Federal and State tax reports; reconciles payroll accounts to the general ledger for year-end closing; prepare journal entries as necessary. Conduct formal and informal workshops on payroll-related matters; participate in the selection of staff. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Knowledge of: Federal and State laws related to payroll and tax accounting, and rules related to eligibility and calculation of overtime and compensatory time; payroll requirements related to FLSA, COBRA, PERS retirement and deferred compensation; Page 2 of 4 0443 Resolution No.2007-84 Su i CITY OF.H NTINGTON SEACM' TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007 rules governing the deferred compensation plans; methods and techniques of payroll processing; governmental accounting and reporting practices; principles and techniques of supervision and training; the City's policies related to payroll and personnel; the compensation, benefits and payroll portions of the MOU's for all City bargaining units and unrepresented employees; the City's timekeeping system software, payroll system software and the interface between the City's financial accounting software. Skill in: The use of client-server and network system software applications including spreadsheet and database programs; techniques of payroll system management; use of computers and modern office equipment. Ability to: Understand the City's payroll processes and salary and benefit structure; analyze, interpret and understand the timekeeping software program; research and troubleshoot software system interface issues and problems; devise apply and test system adjustments, corrections and improvements; recognize and anticipate the impact of changes in one area on a variety of other segments within the system; perform a full range of payroll accounting work including reconciliation of payroll accounts, preparation of journal entries and preparation of payroll tax reports; interpret and apply payroll rules and guidelines; establish and maintain payroll recordkeeping systems; set up and use Microsoft Excel spreadsheets and Microsoft Word; provide customer service to employees and departments; interpret legal documents, bargaining agreements and federal and state payroll guidelines and regulations; operate with discretion while performing duties involving confidential data; apply appropriate judgment in making decisions in accordance with laws, regulations and departmental policies and procedures; train, assist and oversee the work of staff; organize and prioritize work and meet deadlines. Education: Bachelor's Degree from an accredited college or university in Accounting, finance, business, or a related field, including training in payroll, bookkeeping and accounting. Experience: Five (5) years of progressively responsible computerized payroll processing experience for a public-sector agency. Two (2) years supervisory experience. Certifications/License: Fundamental Payroll Certification required; Certified Payroll Professional preferred; possession of a valid California drivers' license by the time of appointment Page 3 of 4 0443 Resolution No.2007-84 i Su ley CITY, F F UNTINGTON BEACH , A ¢gyp CLASS,,SPi® TITLE: PAYROLL SYSTEMS ANALYST DATE: OCTOBER 2007 PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work involves the performance of duties within an office environment that requires the ability to exert a minimal to moderate degree of physical effort. Office work is sedentary to light, involving movement from one area of the office to another; requires the ability to sit, reach, twist, lean, and lift files (up to 35 Ibs.); moderate to frequent use of computer keyboard, monitor, mouse and related peripheral equipment. Reasonable accommodation for an individual with a qualified disability will be considered on a case- by-case basis. Page 4 of 4 0443 Resolution No.2007-84 Resolution No.2007-84 CITY O HUNT INGTON !BEACH, �a p�+ �+ CLASS.SPEC1FICsATl01�1 Hun Beach TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under general supervision, implements, coordinates and monitors water conservation programs for the City; maintains and analyzes water conservation records; prepares reports on compliance with best management practices for water conservation; monitors and ensures the efficient use of energy for the Public Works Utilities Division water production and sewer lift station facilities; and performs other duties as required within the scope of the classification. DISTINGUISHING CHARACTERISTICS The Water Conservation Coordinator will have direct contact with the public and will provide guidance to water customers, including the City, on the efficient use of water resources. EXAMPLES OF ESSENTIAL DUTIES Implement, oversee, coordinate and evaluate water conservation programs and activities; participating in the design and development of these programs as well as the City's water conservation strategies. Compile and maintain program data, especially for evaluating compliance with California Urban Water Conservation Council Best Management Practices. Participate in public outreach for water conservation programs; promote public awareness and provide information to the public on specific programs and general water conservation practices. Participate in the development of marketing materials and evaluate the effectiveness thereof. Represent the City on water conservation and environmental committees, workgroups and related professional groups; participate in the development of landscape water budgets; perform water audits over all customer classes and communicate effectively to customers how to reduce water use through conservation practices; participate in the development of grant submittals and oversee the implementation of water conservation grant programs; participate in the development of requests for proposals and provide oversight in the administration agreements for contract water conservation programs. Monitor, evaluate and report to management on applicable pending legislation; monitor, Page 1 of 3 Resolution No.2007-84 CITY OF Hl7NTINGT©N BEACH CLASS SPECIFICATION, TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007 evaluate and report to management on new water conservation technologies, equipment, computer applications, etc. Work directly with Water Production and Sewer Maintenance staff to ensure the efficient use of energy, both in terms of consumption and cost, of the Public Works Utilities Division water production and sewer lift station facilities. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: City policies and procedures; industry standard water conservation methods, practices and techniques; federal and state laws, regulations and court decisions applicable to water conservation; water use patterns among specific customer classes; water efficient landscaping techniques; basic plumbing fixtures, irrigation systems and other water conservation equipment; knowledge of a variety of computer software applications, including, but not limited to, Microsoft Access, Word, Excel and PowerPoint; Ability to: Establish priorities and communicate effectively both orally and in writing; analyze and maintain records with regard to conservation efforts and water consumption; effectively participate in the oversight and administration of agreements, contracts and grants; effectively participate in the calculation and preparation of landscape water budgets; effectively communicate water conservation practices directly to the public; prepare clear, concise and accurate reports, memos and other correspondence; work independently in the field with minimal supervision. Education: Associate of Arts Degree from an accredited college or university with major course work in environmental studies, landscape architecture, horticulture, business administration, public relations or a related field. Additional qualifying experience in water conservation program administration may be substituted for the required education on a year for year basis. Experience: Three (3) years in water conservation program coordination/administration/management, preferably with a California water agency. Certifications/License: Possession of a valid California driver's license by time of appointment. American Water Works Association Water Conservation Practitioner Level 1 required, Level 2 preferred. Page 2 of 3 Resolution No.2007-84 CITY OF HUNTINGTQN BEAD i< 5u ily :CL,ASS$PECIFICATIC?N ; � r+w,t '. �. TITLE: WATER CONSERVATION COORDINATOR DATE: OCTOBER 2007 PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work involves significant outdoor work and exposure to potential physical harm, hazardous chemicals, and infectious disease. There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday. Regular use of computer monitor and keyboard required. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 3 of 3 Resolution No.2007-84 EXHIBIT Resolution No.2007-84 Su, ,ity CITY OF HUNTINGTON I3EACti Hun ISeah CLASS SPECIFICATION;;: ;y TITLE: GENERAL SERVICES MANAGER DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL.: JOB CODE: EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Plans, directs, manages, supervises, and coordinates the activities and operations of the General Services Division within the Public Works Department, including maintenance of City buildings, vehicles, refuse, weed abatement and ADA Coordinator for non-personnel related issues. DISTINGUISHING CHARACTERTISTICS This is a major division head in the Public Works Department having overall responsibility for the administration and planning of designated maintenance functions, in which two or more levels of supervising subordinates are found within each function. EXAMPLES OF ESSENTIAL DUTIES Under general administrative direction, directs, administers, and supervises the maintenance and repair of vehicles, equipment, buildings and facilities; City block walls; administers weed abatement and refuse collection programs; develops long range infrastructure management plans; recommends equipment, materials and work methods to improve operational efficiency; prepares monthly or annual reports of activities performed, such as cost, energy usage, and fuel consumption; investigates service requests and customer inquiries and takes appropriate corrective action; reviews and/or supervises the preparation of plans, designs, contracts and other materials relating to Public Works maintenance projects in coordination with staff, consultants, developers, contractors, City Engineer, Deputy Public Works Director and Public Works Director; plans the organizational configuration of the various work groups to accomplish the functions under their responsibility; implements and maintains shop accounting and records systems, facility maintenance schedules and alternative fuel fleet inventory; coordinates, plans and administers the budgets for various functions under his/her responsibility; manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures; selects, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; implements discipline and termination procedures; represents the Department of Public Works at City Council and various City commission meetings as directed; performs related duties and responsibilities as required. Page 1 of 2 Resolution No.2007-84 Su itv CITY OF H.UNTINGTON BEACH CUSS SPECIFICATION TITLE: GENERAL SERVICES MANAGER DATE: OCTOBER 2007 The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Roles of the various functions supervised; safe work methods and related regulations; related computer applications; uniform policies for purchasing and maintenance of vehicles; principles and practices of public administration and municipal budget preparation; principles and practices of supervision, training, and performance evaluations; related Federal, State, and local laws, codes, and regulations. Ability to: Effectively manage a major division of the Department of Public Works with a number of full and part-time employees and contract support services; take appropriate action in emergencies; coordinate effective efforts that may be required by differing situations; ability to develop, monitor and project major operating budgets; administer and monitor contracts; plan, prioritize and supervise various work programs, analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods and techniques; read engineering specifications and drawings; select, supervise, train, and evaluate staff; participate in the development and administration of division goals, objectives, and procedures; interpret and apply Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. Education: A Bachelors degree from an accredited college or university with a major in public administration, business administration or a closely related field. Experience: Five (5) years of increasingly responsible experience in various phases of Public Works maintenance including a minimum of (2) years supervision of a moderate to large staff. Experience must include administration, planning and budgeting. Licenses/Certifications: Must possess and maintain a valid California Class C driver's license by the time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and outdoors. When work is performed outdoors, there is full exposure to the elements and the incumbent may be exposed to heat and cold. The incumbent stands and walks on level and uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, reaches, and grasps. In an office environment, the work requires sitting at a desk or table for prolonged periods of time and use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 Resolution No.2007-84 EXHIBIT E Resolution No.2007-84 CITY � 1-9Ll1VT �lG'D C1N BEAC�-B�� 1 u ? tv CLASS SPECIFIC-AT"-,, MUM �Acy TITLE: ENERGY PROJECT MANAGER OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY The purpose of this position is to create and administer an energy management program that will meet the goals for the Energy Element of the City of Huntington Beach Strategic Plan; to seek creative methods to implement initiatives directly or through joint venture with the private sector or public utilities; to act as an advocate for change at the local and State levels; and to act as the expert and lead resource for all energy, sustainable and green design issues. DISTINGUISHING CHARACTERISTICS This position has program level responsibility for all energy-related issues; acts as the expert resource to City staff and public interest groups, provides liaison with other governmental entities; and provides direction to contractors performing energy-related projects. EXAMPLES OF ESSENTIAL DUTIES Develops, promotes and implements a comprehensive, long-range energy management policy and plan to maximize energy efficiency through land use and transportation planning, maximize energy efficiency of City facilities and operations, and promote energy savings in buildings constructed prior to 1978. Continuously updates and revises strategic plans for energy management. Provides leadership and guidance to City staff, the public, and the development community regarding energy issues. Plans, assigns, directs and reviews the work of contractors performing work on energy projects. Acts as the technical expert on energy matters and assists City staff in resolving complex or technical problems. Advises and recommends procedures, strategies and plans that are consistent with energy goals. Develops demonstration projects for energy conservation in partnership with builders, utilities or other agencies, and works with affordable housing programs to implement energy conservation methods. Works with the City Attorney and City Administrator's office to support positive legislative changes on energy matters in Sacramento and Washington, D.C., and with the Federal Energy Regulatory Commission, California Public Utilities Commission and California Energy Commission. Administers all City energy programs; develops and implements goals, policies, and procedures for City energy programs. Plans and administers project budgets and Page 1 of 4 Resolution No.2007-84 C1Tlf OF HUNTINGTON #3EACH £ Su b,ty z �CLASS S PEC6FICATION TITLE: ENERGY PROJECT MANAGER OCTOBER 2007 grant fund. Prepares a wide variety of administrative reports, grant applications and plan documents. Develops and implements education and training programs for City employees on energy conservation. Develops energy conservation public education, outreach and assistance programs for city residents and businesses; makes presentations to City staff, City Council, public groups, and State and local commissions and committees. Conducts feasibility studies of options for energy self-reliance; analyzes energy bills, energy consumption records, and contract invoices to track energy usage and develops recommendations for energy conservation alternatives. Identifies appropriate timing of load-shifting periods. Makes complex mathematical and engineering calculations and conducts statistical analysis. Reviews various energy-related Codes, regulations and laws to ensure City energy usage and conservation plans are in compliance. Reviews and makes recommendations on energy conservation measures in new or remodeled City facilities. Reviews blueprints, plans and specifications, and contract documents for acceptability of energy components. Interfaces with the Public Utilities Commission; California Energy Commission; power, gas and water utilities; public services providers; City Council and City Commissions; City personnel, Commissioners and Council members; developers and contractors; business and property owners; engineers, and the public to share information, provide direction, and influence outcomes. Provides technical assistance to and coordinates energy programs with federal, State, Regional, County and City agencies and departments. Directs, researches, or prepares project final reports, correspondence, notices of contract awards, contracts, memoranda, technical advisory reports, and proposal specifications. Coordinates activities with other City Departments and other entities. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Energy conservation practices and environmental regulations related to energy management; renewable energy sources, green construction methods, long-range strategic planning, project management, energy plan design and development, various energy-related codes, regulations and laws, variety of utility and energy programs sponsored by federal, state and regional agencies and departments, energy-related education and training programs. Skilled in: Development of plan designs and specifications related to energy-management programs and services, conducting a variety of studies and interpreting data derived from same, constructing plans and programs from concept to implementation. Ability to: Coordinate, manage, strategize, and/or correlate data and/or information, exercise of Page 2 of 4 Resolution No.2007-84 ,. CITYE IiQ1NTINt 'I'ONI3EACH Su ^;Aity CLASS SPECIFICATION Inn Beach _a n TITLE: ENERGY PROJECT MANAGER OCTOBER 2007 judgment in determining time, place and/or sequence of operations; reference data to determine necessity for revision of organizational components, evaluate, audit, deduce, and/or assess data and/or information using established criteria, exercise discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives; function in quasi-supervisory role to provide direction to contractors performing work on energy projects, make decisions on procedural and technical levels, to apply principles of persuasion and/or influence, provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations. Utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information such as engineering reports, building plans, contracts, invoices, statements, budgets, plans, specifications, requests for proposals, cost estimates, legal documents, ordinances, statutes, permits, bond documents, Council reports, correspondence, training materials, operating manuals, engineering textbooks and education curricula. Understand and interpret complex reports, rules, regulations and policies related to energy- management; construct and submit grant applications; design, develop and implement project tasks and timelines. Communicate orally and in writing with City staff, attorneys, developers, property owners, business owners, consultants, engineers, contractors, accountants, appraisers, planners, the general public, and other city, state, county or federal personnel to share information, provide direction, and influence outcomes; make oral presentations. Apply advanced algebraic and/or calculus concepts to include integration of related functions; ability to perform and interpret statistical calculations, including statistical inference and statistical theory, and to perform engineering calculations; apply principles of logical or synthesis functions; deal with several concrete and abstract variables, and to analyze major problems that require complex planning for interrelated activities that can span one or several work units. Exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against subjective criteria, as opposed to that which is clearly measurable or verifiable. Education: Bachelor's Degree from an accredited college or university in Engineering, Planning, Architecture, Business, Public Administration, or a related field. Master's Degree from an accredited college or university in a related field is desirable. Experience: Five (5) years of increasingly responsible experience in project or program development and management, budget preparation, training and personnel management which demonstrates the ability to manage a highly technical organization. Experience managing projects or programs related to energy and regulations of the California Energy Commission, Page 3 of 4 Resolution No.2007-84 ;TY�F � N�ING'�ON �E/�C , t CLASS SPECIFICATION w. .. TITLE: ENERGY PROJECT MANAGER OCTOBER 2007 California Public Utilities Commission and/or the Federal Energy Regulatory Commission is highly desirable. Certifications/License: Registration as a Mechanical or Civil Engineer or Architect. Or LEED certification is desirable. Possession of a valid class "C" California driver's license by the time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions, such as computer keyboards, calculators, copiers, and other office equipment. Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5- 10 pounds). Tasks may involve extended periods of time at a computer keyboard or work station. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 4 of 4 Resolution No.2007-84 Resolution No.2007-84 CITY t)F HUNTINGTON BEACIH Sub ,ity CLASS: SPECIFIC►'!I®N TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: .DOB CODE: 0579 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLEA STATUS: EXEMPT DUTIES SUMMARY To support an assigned department or the City Administrator's office in directing, managing, administering and strategically planning key projects and administrative duties. DISTINGUISHING CHARACTERISTICS Under the supervision of the Department Director, this position manages, directs, and coordinates the planning, development, implementation, and administration of a variety of projects, including cross-department and city-wide project(s). Such projects include, but are not limited to, Information Technology, Energy, or Strategic Planning and may be sponsored by City Administration or by a specific department. Assumes management responsibility for a full range of activities related to assigned project(s). Exercises independent judgment and is responsible for coordination of work of assigned project staff. Coordinates project activities with other programs, departments, and outside agencies. Oversees and participates in a wide variety of professional-level project management, administrative, analytical and/or technical duties. EXAMPLES OF ESSENTIAL DUTIES Oversees and manages the development and implementation of goals, objectives and priorities for assigned project(s); works with Division Mangers and participates in the selection, training and evaluation of assigned personnel; plans, directs, coordinates and reviews the work plan for assigned staff; reviews and evaluates work products, methods, and procedures; develops and maintains project timeline(s); identifies and Page 1 of 3 Resolution No.2007-84 4F i-IIUN '�I CT-O BIEA ' O ASS SPECIFIC' HUM CAT TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007 resolves issues; develops and administers assigned budgets; forecasts funds needed for staffing, equipment and supplies; monitors and approves expenditures as delegated by the department Director; implements adjustments and modifications. Monitors project status; updates management on project progress. Recommends, administers and manages the implementation of policies and procedures related to assigned project(s). Prepares and presents staff reports and other correspondence, ensuring that presentations on complex matters are prepared for diverse technical and non-technical audiences; oversees and participates in responsible, professional-level research. Manages the development and implementation of training, outreach and education related to assigned project(s). Coordinates administrative, analytical and technical support duties of highly complex issues including the areas of auditing, monitoring, financial analysis, and general administrative functions. Prepares a variety of analytical and statistical reports; prepares requests for proposal; participates in contract negotiations and provides recommendations for contract award; monitors service and procurement outcomes to ensure compliance with contractual obligations; oversees and manages contracted services assigned to project(s); participates in the implementation of new systems, methods and procedures; performs related duties and responsibilities as required. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Operational characteristics, services and activities of assigned project(s), division(s), or department(s); principles and practices of public administration; operations and functions of municipal government; principles of supervision, training and performance evaluation-, principles and practices of project management; principles and practices of municipal budget preparation and administration; methods of administrative, organizational, economic and procedural analysis; methods and techniques of research, analysis and report preparation; methods and techniques of contract negotiation and administration; English usage, spelling, grammar, and punctuation; principles and practices of public speaking; computerized research methods and software applications; current computer information systems and Page 2 of 3 Resolution No.2007-84 SU w CITY OF HUNTINGT�3N BEACH" � Y CL ►SS SPEC(FICATIQRI �. TITLE: PROJECT MANAGER DATE: SEPTEMBER 2007 networking technology; modern office procedures; pertinent Federal, State, and local laws, codes and regulations. Ability to: Apply independent judgment and exhibit personal initiative; direct, organize, coordinate and participate in the review of work of staff assigned to project(s); prepare, review and analyze complex technical documents, negotiate and administer various contracts. Effectively and efficiently manage complex projects, processes, and procedures within established time and budgetary constraints. Manage project(s) from inception to completion and ensure that project goals and objectives are appropriately and effectively implemented. Communicate clearly and concisely both verbally and in writing. Demonstrate a strong commitment and ability to foster customer service values in all professional interactions, including internal and external customers, consultants, contractor, vendors and community members. Foster a team environment; establish and maintain effective working relationships with contractors, consultants, community groups, the public, co-workers, subordinates and supervisors. Education: Bachelors degree in computer information systems, business or public administration, or a related field, from an accredited college or university. Masters degree in a related field is highly desirable. Experience: Five (5) to seven (7) years of professional-level project management and/or administrative experience within a municipal agency, including three (3) years of lead and/or supervisory experience. Project management training and/or experience is preferred. Certifications/License: Possession and maintenance of a valid California driver's Class C license by time of appointment with an acceptable driving record. Certification as a Project Management Professional (PMP) is desirable. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work may involve outdoor work sites as well as performance of duties within an office environment that requires the ability to exert a minimal to moderate degree of physical effort. Office work is sedentary to light, involving movement from one area of the office to another; requires the ability to sit, reach, twist, lean, and lift files (up to 35 Ibs.); moderate to frequent use of computer keyboard, monitor, mouse and related peripheral equipment. Reasonable accommodation for an individual with a qualified disability will be considered on a case-by-case basis. Page 3 of 3 Resolution No.2007-84 Resolution No.2007-84 Su ity CITY OF HUNTINGTON BE�&C,H rh,.tss�t -s n CLASS SPECIFICATION TITLE: PLANNING MANAGER DATE: SEPTEMBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: 0444 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY The fundamental reason this classification exists is to manage, supervise, and direct the operations of a division (Current and/or Advance) of the Planning Department. DISTINGUISHING CHARACTERISTICS This classification is responsible for a division of the Planning Department: Current and/or Advance. The incumbent is responsible for overall division planning and management, personnel administration including training, selection and performance management, coordinating work programs and priorities, and insures that decision making among the divisions is internally consistent and in accordance with State and municipal statutes. The incumbent works under the direction of the Director of Planning. EXAMPLES OF ESSENTIAL DUTIES Manages, directs and organizes planning activities and programs; coordinates planning activities with other City departments; assigns work, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures; coordinates and resolves issues with other departments; represents the City in the Planning Director's absence at the Coastal Commission, City Council and Planning Commission and other City Advisory Boards; responsible for training existing staff and new staff as to how the Zoning and Subdivision Ordinance should be interpreted and other technical issues relating to planning; responsible for being lead staff member to the Planning Commission and advising the Commission on all land use issues; assists and advises the Planning Director on the preparation of the Planning Department budget; reviews all staff reports to the Planning Commission and City Council; serves as liaison with various federal, state and county offices on development matters such as coastal, environmental and general planning; directs environmental impact, land use, geotechnical, seismic and similar studies and ensures completion of and compliance with such studies; confers with contractors, architects, engineers, developers and others on development matters; recommends and administers policies and procedures of the department and performs other related duties as assigned. The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 1 of 2 Resolution No.2007-84 IC GF HUNTINGTON BEACH CLASS SPECIFICATION TITLE: PLANNING MANAGER DATE: SEPTEMBER 2007 MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Professional standards, principles and practices of urban planning and development; program management techniques including the planning and coordinating of work activities; principles and practices of supervision including performance evaluation; contract administration; personnel policies and procedures; applicable local, State, and Federal regulations; including California Environmental Quality Act and California Coastal Act; project management and cost control; research methods as applied to the collection and analysis of data pertinent to the planning and environmental areas; descriptive statistics; safety issues and liability reduction; budgetary planning, preparation, and control; related computer software including spreadsheet and word processing packages; English usage, grammar, punctuation, and spelling. Ability to: Administer a division of the Planning Department; plan, coordinate and supervise program activities and personnel; analyze problems and seek resolutions to conflicts; read, interpret and implement policies, laws, ordinances, rules and regulations; provide and use written and oral instructions; ensure safety and professional work standards are met; communicate and interact effectively both verbally and in writing with elected officials, the public, applicants, developers, and staff; prepare and administer a budget; work independently; deliver quality customer service; propose and administer change. Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in city planning or a related field. A Master's degree in planning or a related field will substitute for one year of the required experience. Experience: Six(6) years of progressively responsible experience performing professional planning work, including four(4) years supervisory experience. Certificates/Licenses: Must possess and maintain a valid California driver's license by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work generally involves the performance of duties within an office environment that requires the ability to exert a minimal to moderate degree of physical effort. Office work is sedentary to light, involving movement from one area of the office to another; requires the ability to sit, reach, twist, lean, and lift files (up to 35 Ibs.); moderate to frequent use of computer keyboard, monitor, mouse and related peripheral equipment. Reasonable accommodation for an individual with a qualified disability will be considered on a case-by-case basis. REV: September 2007 Page 2 of 2 Resolution No.2007-84 E X H I I T mHm Resolution No.2007-84 S iity iITY F Hllti'INGTOftIv�E/�C1i Cl,0.SS'SPE9FICA1'I®N TITLE: MEDIA SERVICES SPECIALIST DATE: SEPTEMBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: 0380 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under close supervision, oversees all functions of the Media/Computer Center including circulation, ordering and staffing. Maintains collections of both adult and childrens' non- print educational and entertainment materials and other duties as required within the scope of the classification. On occasion, serves as backup to the Theater Media Technician. DISTINGUISHING CHARACTERISTICS The Media Services Specialist is a support position that serves as point of contact for the public in answering questions about the non-print library collections, computers and in furnishing quality customer service. EXAMPLES OF ESSENTIAL DUTIES Assist library patrons with questions or problems related to computer program usage or the Internet. With Librarian approval, orders both adult and childrens' non-print educational and entertainment materials; receipts and catalogues materials; processes paperwork to pay vendors; distributes materials to branch libraries. Develops various brochures, bookmarks, event tickets, calendars, event brochures and other materials through the use of personal computers, peripherals, and desktop publishing software. Operates a variety of audiovisual systems such as projectors, laptops, microphones, theater light and sound, and video conferencing. Documents daily revenue; generates periodic reports; performs related duties as assigned. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management, at its discretion may, add, modify, change or rescind work assignments as needed. Page 1 of 2 0380 Resolution No.2007-84 Su CITY OF #iUNTIIVGT�N �EACIi CLASS S 'ECI� CATI®Nn TITLE: MEDIA SERVICES SPECIALIST DATE: SEPTEMBER 2007 MINIMUM QUALIFICATIONS Knowledge of: City and library polices and procedures; personal computers, standard office and desktop publishing software applications and networking in a client-server environment. Ability to: Utilize effective customer service techniques in responding to inquiries and complaints; coordinate work requests to meet deadlines; maintain records; use visual design principles to produce quality printed documents and promotional materials; operate audio/visual equipment, theater sound and light systems, personal computers, laptops, peripherals, and desktop publishing software including Corel and Microsoft products; train and instruct staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively, both orally and in writing. Education: High school diploma or equivalent. Experience: Two (2) years experience in operating and maintaining personal computers and audio-visual equipment. Desktop publishing experience preferred. Certification: Possession of a valid California Driver's license by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Mobility in an office environment and ability to lift up to 10 pounds. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 0380 Resolution No.2007-84 EXHIE'11T 1 Resolution No.2007-84 Su ity CITY QF HUINTINUT .N BEACH CLASS SPECIFICATI®N` a ; TITLE: VOLUNTEER SERVICES COORDINATOR DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: 0268 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY With general supervision, participates in the selection and training of volunteers and coordinates volunteer services for effective utilization of resources, furnishes administrative support in area of assignment, and performs other duties as required within the scope of the classification. DISTINGUISHING CHARACTERISTICS The Volunteer Services Coordinator is a single position job class with responsibility for effective utilization of volunteer and/or part-time staff resources. The Volunteer Services Coordinator oversees and trains volunteers and part-time employees for office support, seniors' programs and the library. EXAMPLES OF ESSENTIAL DUTIES Interviews and screens prospective volunteers; assesses skills and interests; checks references; consults with staff and enters names in computer for tracking purposes. Provides orientation and training for new volunteers; assigns duties and responsibilities in regular assignments or special projects; tracks volunteers hours and commitment. Coordinates volunteer recognition events such as annual luncheon and other functions. Maintains a network of community resources including private and non-profit agencies, educational and training programs for recruitment purposes; writes reports and prepares promotional materials; maintains and reports statistical information. Provides administrative support for selection, evaluation and retention of part-time library staff; inputs and distributes payroll; drafts press releases, public service announcements and other promotional materials. Represents the library administration in coordinating the Friends of the Library including publicity, programs and fund-raising; oversees the donations program and performs related duties as assigned. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 1 of 2 Resolution No.2007-84 Su ity CITYP �91.1NTINGTfJN BEACH Rho, �`a�ah, ,CLIo►$S $PEC�FICAT�ON TITLE: VOLUNTEER SERVICES COORDINATOR DATE: OCTOBER 2007 MINIMUM (QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: City and departmental policies and procedures; supervisory techniques, and pertinent City rules and regulations related to staff relations and standard office practices; effective customer service/public relations methods and practices; standard office principles and procedures. Ability to: Plan programs, social functions and activities for volunteers to utilize public speaking skills in community presentations; form cooperative relationships and partnerships with others whom do not have a direct reporting relationship; maintain accurate records; record and retrieve information; operate personal computer and standard software applications; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively with others both orally and in writing. Education: Associates Degree from an accredited college or university in Business, Human or Social Services or a related field. Possession of a Volunteer Management Certificate is preferred. Experience: A minimum of two (2) years of program management, fund-raising, public relations or related experience. Certifications/License: Possession of a valid class "C" California driver's license by the time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work involves light to moderate work in an office setting. There is a frequent need to sit and infrequent need to stand, walk and to lift light objects 10 to 20 pounds. Requires the ability to operate modern office equipment such as a computer, keyboard, calculators, copiers etc. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 Resolution No.2007-84 EXHIBIT Resolution No.2007-84 S C1ITY OF HUNTINGTOftI`BE H CLASS SPEOIFICTION ` TITLE: MAINTENANCE OPERATIONS MANAGER DATE: OCTOBER 2007 PERSONNEL COMMISSION APPROVAL: OCTOBER 17, 2007 COUNCIL APPROVAL: JOB CODE: 0030 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT DUTIES SUMMARY Plans, directs, manages, supervises, and coordinates the activities and operations of the Maintenance Operations Division within the Public Works Department, including maintenance of parks, trees, roadside landscaping, and streets; and oversees HazMat response. DISTINGUISHING CHARACTERTISTICS This is a major division head in the Public Works Department having overall responsibility for the administration and planning of designated maintenance functions, in which two or more levels of supervising subordinates are found within each function. EXAMPLES OF ESSENTIAL DUTIES Under general administrative direction, directs, administers, and supervises the maintenance and repair of streets, alleys, bridges, curbs, gutters, sidewalks, park maintenance, tree maintenance and roadside beautification; administers street sweeping programs; develops long range infrastructure management plans; evaluates existing trees and tree regulations; recommends equipment, materials and work methods to improve operational efficiency; coordinates new street improvement plans, park construction and landscape plans to ensure proper design compatibility and construction relating to effective maintenance; prepares reports of activities performed; investigates service requests and customer inquiries and takes appropriate corrective action; reviews and/or supervises the preparation of plans, designs, contracts and other materials relating to Public Works maintenance projects in coordination with staff, consultants, developers, contractors, City Engineer, Deputy Director of Public Works and Public Works Director; plans the organizational configuration of the various work groups to accomplish the functions under their responsibility; coordinates, plans and administers the budgets for various functions under his/her responsibility; manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures; selects, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; implements discipline and termination procedures; represents the Department of Public Works at City Council and various City commission meetings as directed; performs related duties and responsibilities as required. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 1 of 2 Resolution No.2007-84 Sup sty /^ p �.g !� p� p� p t• --OF HUNTINCTON �Ei4CH ��CIFICA�'I®N TITLE: MAINTENANCE OPERATIONS MANAGER DATE: OCTOfBER 2007 MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: Roles of the various functions supervised; safe work methods and related regulations; related computer applications; principles and practices of public administration and municipal budget preparation; principles and practices of supervision, training, and performance evaluations; related Federal, State, and local laws, codes, and regulations. Ability to: Effectively manage a major division of the Department of Public Works with a number of full and part-time employees and contract support services; take appropriate action in emergencies; coordinate effective efforts that may be required by differing situations; ability to develop, monitor and project major operating budgets; administer and monitor contracts; plan, prioritize and supervise various work programs, analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; research, analyze, and evaluate new service delivery methods and techniques; read engineering specifications and drawings; select, supervise, train, and evaluate staff; participate in the development and administration of division goals, objectives, and procedures; interpret and apply Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. Education: A Bachelor's degree from an accredited college or university with a major in Public Administration, Business Administration or a closely related field. Experience: Five (5) years of increasingly responsible experience in various phases of Public Works maintenance including a minimum of (2) years supervision of a moderate to large staff. Experience must include administration, planning and budgeting. Licenses/Certifications: Must possess and maintain a valid California Class C driver's license by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS — Work is performed indoors and outdoors. When work is performed outdoors, there is full exposure to the elements and the incumbent may be exposed to heat and cold. The incumbent stands and walks on level and uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, reaches, and grasps. In an office environment, the work requires sitting at a desk or table for prolonged periods of time and use of a computer and screen. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Page 2 of 2 Res. No. 2007-84 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on November 19, 2007 by the following vote: AYES: Bohr, Carchio, Coerper, Green, Hansen, Hardy NOES: None ABSENT: Cook ABSTAIN: None Ci lerk and ex-officio klerk of the City Council of the City of Huntington Beach, California