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HomeMy WebLinkAboutCity Council - 2008-28 RESOLUTION NO 2008-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY DELETING THE JOB SPECIFICATION FOR THE POSITION OF ALARM SERVICES COORDINATOR, ESTABLISHING A NEW JOB SPECIFICATION AND SETTING COMPENSATION FOR THE POSITION OF RIDESHARE COORDINATOR, AND REVISING THE JOB SPECIFICATION FOR THE POSITION OF HOUSING AND REAL ESTATE MANAGER AND CHANGING THE JOB TITLE TO HOUSING MANAGER WHEREAS, the City Council of the City of Huntington Beach wishes to amend the City's Classification Plan, and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during public hearings on February 20, 2008, and May 21, 2008, and The Commission voted to recommend to the City Council that the City s Classification Plan be amended as follows 1 Delete the job title and Job specification for the classification of Alarm Services Coordinator, 2 Add the classification of Rideshare Coordinator, 3 Modify the classification of Housing and Real Estate Manager and change the job title to Housing Manager NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach that the City Class and Compensation Plan shall be amended as follows 1 Delete the class title and job specification for the classification of Alarm Services Coordinator described in Exhibit A attached hereto and incorporated by this reference 2 Add the classification of Rideshare Coordinator to the City's Classification Plan and establish the compensation at Range 506 ($4,713-$5,848) (see Exhibit B, attached hereto and incorporated by this reference) 3 Modify the classification of Housing and Real Estate Manager in the City's Classification Plan and change the job title to Housing Manager as set forth in Exhibit C, attached hereto and incorporated by this reference 22743 1 Resolution No 2008-28 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 11 tith day of June , 20Qq 4 MayM REVIEW EVIE AND APPROVED /INIT T AND PP City Admmist to or of an Re urces APPROVED AS TO FORM ty Attorne 22743 2 Resolution No 2008 28 Exr1IBIT Resolution No 2008 28 CITY OF HUNTINGTON BEACH S 'i�Y CLASS SPECIFICATION H �Scuh IL TITAL oM SERVICES COORDINATOR DATE O €4V4BE ,-200 r jO CODE 0254 EMPLOYMENT STATUS REQ111 kR Ffl 6L TIME s.-rvr�rcv-'u-�ercTa"r'-v' rc'e�vv—x'cc,vra: 7-ravr� II M. ...PRESENTATION ME FLSA STATUS NON-EXEMPT DUTIES SUMMARY oFdlnanGe within the City issues alarm permits investigates false alarms respond perfermC ether duties a required within the crepe of the nlacc!finatlen The Alarm SeFV!Ges SpeGialist is a single position job Glass with responsibility fo performing purney level monitering enfoMlng and investigating in order to enfeMe the false a!-arm.., e-rdin-anGe within the City This pesifien does not have supervisory FespensibW EXAMPLES O ESSENTIAL DUTIES fiRes as appropriate IR aR effort to FedUGe the snGiden% of false alarms ------- initial and aRnually renewable a!aFrn permit app'lGations updates-and medhfie- the CA- alarm ordinanGe provides advanGe alarm systern planning Gentacts vendors writ and reviews bids for new or upgraded alarm systems Maintains and upgrades t arm system permits and fine payments InteFaGts regularly with government OffiGials City department heads and the generai publiG negetiates settlements en large fines reselves issues with repeat violators programs in false a1aFM FedMtlen issues notices of GerreGbon of jmpr-operly installed systerns monitors state and federal legislations related to seGuFlty false alarm reduc-ti and non FeSPORse status Oversees the Gity s alarm CIGTV and access Gentrel systerns preventative maintenance program preventative rrca cr Maintains files and reGords of work aGfivitles attends training supports and aGfively Page 1 of 2 Resolution No 2008 28 CITY OF HUNTINGTON BEACH sui lty CLASS SPECIFICATION LIH cli TITLE ALARM SERVICES COORDINATOR ATrO DATE ECEMBER, 2peFformed by positions within thisjob classi4c-ahon The City at its disGretion, may i pFemetes the City s safety pFegrarns assists with pened'G safety inspeGbons identifies and GOFFeGtS safety hazaFds WGFks outside normal weFklng hours as needed- The prec-eding dut4es have be-en prowded as examples of the essentml types of , mea�� change or-rescmd woFk assignments as needed QUALIFICATIONS Knowledge of City pelicles and PFOGedures City state and federal false alarm and maintenaRGe and repair of alarm systems Ability to Read and !RteFpr-et blueprints and e!eGtF!Gal drawings use a variety ef test instruments and hand tools draw plans and bluepFints respond qU!Gkly to Grib situations and Garry out werk assignments as inStFUGted maintain aGGurate reGo Education The equivalent of a high SGhool diplern-a Training in database software related alarm pregrarns is highly desirable Experience Five (5) years of experienGe in alarm systems aGGess control er et GGMputerized moniterinn system, Certifir.ations/License Possession of aa valid CalifoFma motor veh!Gle operators tiGense PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work involves exposure to petential phySIGal harm There is frequent need te stand reaGh overhead sit stow walk work in Gonfined SpaGes and perform other similar aGbens during the Gourse of workday Employee aGGOmmedatlens for physlGal or mental disabilities will be GensideFed on n nase_by_nn,e bass Page 2 of 2 Resolution No 2008 28 EXkffHIBIT Resolution No 2008 28 CITY OF HUNTINGTON BEACH Su ity w CLASS SPECIFICATION 9 TITLE RIDESHARE COORDINATOR PERSONNEL COMMISSION APPROVAL FEBRUARY 20, 2008 COUNCIL APPROVAL JOB CODE 0583 EMPLOYMENT STATUS REGULAR UNIT REPRESENTATION MEA FLSA STATUS NON-EXEMPT DUTIES SUMMARY Under general supervision implements coordinates and promotes a variety of alternate transportation programs and services for City employees maintains and analyzes alternative transportation program records prepares reports on compliance with best management practices for alternative transportation programs and performs other duties as required within the scope of the classification DISTINGUISHING CHARACTERISTICS The Rideshare Coordinator will have direct contact with City staff and the public and will provide outreach/input related to the development and operation of alternative transportation programs EXAMPLES OF ESSENTIAL DUTIES Plans implements and promotes employee trip reduction programs among employees promotes ndesharing and alternate transportation to City employees local employers and organizations Assist in developing and implementing Southern California Air Quality Management District (SCAQMD) Rule 2202 Oversee daily operations of city-sponsored alternative transportation programs and services Coordinate and participate in commuter services events including Rideshare Week and Clean Air Week promotions May meet with local businesses to promote and inform regarding available programs Prepare and conduct rideshare workshops and presentations Provides staff support and liaison between the City and other agencies such as the OCTA Caltrans and AQMD provides staff-level support to planning efforts prepares a variety of reports and statistics including the City s AQMD annual update develops and implements strategies to increase commuter ridesharing participate in the design of annual commuter survey tool conducts publicity related to commuter events coordinates design and disseminates commuter documents tabulates rideshare participation rates prepares and analyzes surveys and data prepare recommendations for program enhancements makes oral presentations assists in the development of the program budget design publish and prepare brochures flyers notices news releases advertisements newsletters and other public information materials provides public liaison services for alternative transportation projects provides committee support services including facility arrangements and meeting summaries for Page 1 of 3 Resolution No 2008 28 CITY OF HUNTINGTON BEACH S } k CLASS SPECIFICATION � `u"` w TITLE RIDESHARE COORDINATOR public meetings and other public outreach/input activities may be requested to attend meetings after regular business hours May participate in the development of requests for proposals and provide oversight in the administration of agreements for contract alternative transportation programs Monitor evaluate and report to management on applicable pending legislation monitor evaluate and report to management on new alternative transportation programs The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification The City at its discretion may add modify change or rescind work assignments as needed QUALIFICATIONS Any combination of education training and experience that would likely provide the knowledge skills and abilities to successfully perform in the position is qualifying A typical combination includes Knowledge of The principals of rideshare program planning implementation monitoring and evaluation techniques basic marketing techniques Knowledge of a variety of computer software applications including but not limited to Microsoft Access Word Excel and PowerPoint Ability to Handle sensitive and political issues with discretion and tact elicit and maintain cooperation from all levels of government and the public develop and implement strategies to achieve objectives analyze problems and develop solutions design and carry out an effective public relations program Establish priorities and communicate effectively both orally and in writing analyze and maintain records with regard to alternative transportation programs effectively participate in the administration of agreements contracts and grants effectively participate in the calculation and preparation of limited program budgets effectively communicate alternative transportation practices directly to the public prepare clear concise and accurate reports memos and other correspondence work independently in the field with minimal supervision Education Associate of Arts Degree or 60 semester units from an accredited college or university with major course work in business or public administration public relations or a related field Additional qualifying experience in the management or coordination of a ride-share program may be substituted for the required education on a year for year basis Experience One (1) year in transportation program coordination administration or management preferred Certifications/License Due to the performance of field duties that require operation of a motor vehicle possession of a valid Class C California driver s license will be required by time of appointment Possession of a valid Employee Transportation Coordinator (ETC) certificate obtained from the Air Quality Management District is desirable Page 2 of 3 Resolution No 2008 28 CITY OF HUNTINGTON BEACH CLASS SPECIFICATION K TITLE RIDESHARE COORDINATOR PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting carrying pushing and/or pulling of objects and materials of light weight (5- 1 0 pounds) There is frequent need to stand sit stoop walk and perform other similar actions during the course of the workday Regular use of computer monitor and keyboard required Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis Page 3of3 Resolution No 2008 28 Resolution No 2008 28 ,� CITY OF HUNTINGTON BEACH Su CLASS SPECIFICATION x.a ,Be�� 3 TITLE ROUSING AND REAL ESTATE MANAGER DATE '° LY 2007 PERSONNEL COMMISSION APPROVAL MAY 21, 2008 COUNCIL APPROVAL JOB CODE 0043 EMPLOYMENT STATUS REGULAR FULL-TIME UNIT REPRESENTATION MEO FLSA STATUS EXEMPT DUTIES SUMMARY To manage, oversee, coordinate and perform a wide range of duties regarding the planning organizing and managementmg of affordable housing development programs and to provide highly responsible and complex technical and administrative program support to the Economic Development Department review of appraisals and Regotiatien duties related to the aGqU1S1t10R management lease and disposal of r property and improvements in wh'Gh the City has an interest DISTINGUISHING CHARACTERISTICS This is a division head manager position with thathas-citywide responsibility for all aspects of decisions and/or actions that involve real prepert regarding the City's housing programs AP The incumbent to provides technical expertise to all departments when some aspect of housing or real property is invelvedregarding housing programs management and administration Art-The incumbent will be Galled UPOR tO Gentinually updat knowledgeable regarding new policies procedures statutes and other types of information so that guidanGe offered by the !RGumbent is based on the most Gurrent related to state and federal housing programs EXAMPLES OF ESSENTIAL DUTIES Manages a variety of state and federal housing programs and activities, pp-lans organizes and controls the functions and activities of-the affordable housing development programs develops and makes recommendations on goals objectives and policies analyzes and applies various local state and federal policies codes and laws relating to the operations and administrations of the various programs develops and implements new programs and changes in existing programs as required by laws regulations and other rules evaluates effectiveness of affordable housing programs prepares, publish, presents and maintains a variety of reports including financial reports and records in accordance with applicable laws and regulations audit program compliance and design and implement program corrections and improvements, conducts complex studies and related research participate in the preparation and Page 1 of 4 Resolution No 2008-28 C11Y OFe-HUNTINGTON BEACW SU 1� � � z 4tI IiSS !�PECIFICI&TtOfN l � 4 TITLE HOUSING AND REAL ESTATE MANAGER DATE iULY 2007 administration of housing program administers operating budgets and cash flow coordinates program activities with other departments outside agencies and community groups monitor and evaluate the efficiency and effectiveness of program delivery methods and activities, monitor compliance with housing program and grant-funding requirements, evaluate work activities, projects and program performance outcomes, property improvement work resolves complaints and mediates disputes identifies funding resources and develops funding proposals implements and coordinates financial strategies evaluates proposals negotiates contracts and development agreements conducts feasibility studies provides administrative and technical assistance to managers City employees the public and other interested parties selects trains supervises and evaluates the performance of staff, -prepares applications for program funding from new and renewable sources, prepare staff reports for Council, develop program policies, procedures and guidelines, oversees and participates in housing loan processing, counseling and field inspection operations, directs and participates in the preparation of loanigrant applications and related documents, OyeFsees the appraisals and negotiations for the aGquisition rental and sale ef land improvements rights ef way and easements for municipal purposes prepares lease terms reviews and seGUFes eXeGUt!GR of formal lease dOGUrnents negotiates on behalf of the City for rental or leasing of city ewned propeFty !Rduding but not limited te G0mmeFG1_Al Sin—rp—s residenGes or grounds leases reviews and reGOmmends the aGGeptability of apprais obtains estimates of the cost of remeving strur--t-Urp-g- "* -. I of way prepares deed explains relocation benefits to eligible persons and processes claims for relocation payment provides information to the City Attorney in the execution and administration of housing program activities, Gondemnat PFE)Gess determines nreper rental rates and lease terms prepares leases and rental ebl+gat+e performs other related duties The preceding dunes have been provided as examples of the essential types of work performed by positions within this job classification The City at its discretion may add modify change or rescind work assignments as needed MINIMUM QUALIFICATIONS Any combination of education training and experience that would likely provide the knowledge, skills and abilities to successfully perform in the position is qualifying A typical combination includes Knowledge of State and federal housing programs, Redevelopment Agency set- aside CDBG and HOME funded programs knowledge of Inclusionary and density bonus programs for multi-family projects principles and practices of public Page 2 of 4 Resolution No 2008 28 "4 ro CITY�OF 9N' NGTON BEACH - � Su �1� t; S Pf CIF CAS ON 44 � Y TITLE HOUSING AND REAL ESTATE MANAGER DATE dk1LY 2007 administration accounting and budgeting, economics and redevelopment principles and practices of housing program development and housing assistance programs including land-use regulatory pining a Rd zening FequireFFIentS applicable federal state and local laws rules and regulations regarding affordable housing programs operational characteristics and activities of complex housing programs, research methods and techniques financial and statistical analysis methods financial and real estate procedures and transactions contract negotiations and contract law general building arrd-housing program code provisions tax exempt structures and tax credit programs community resources group dynamics and community socio-economic factors equal employment and affirmative action guidelines and policies the use of present and emerging automated services and technologies principles and practices of sound personnel—management--and supervision, training and performance management knowledge of +,tee preGeduresinvolved-in-thechase sale lease And knowledge of the legal instruments used in housing program real estate transactions and California requirements for relocation assistance Ability to Manage and coordinate the activities of complex housing programs, aAnalyze and accurately interpret a variety of documents and materials and prepare clear comprehensive and cernple reports and recommendations prepare, analyze and negotiate complex contracts and agreements generate and maintain accurate records develop implement and manage long range housing programs effectively monitor program development and property improvement-word interpret program guidelines, analyze problems and identify alternative solutions, implement plans, strategies and program recommendations, interpret and apply state, federal and local policies, procedures, laws and regulations, follow instructions and directions make public presentations establish and maintain effective working relationships with supervisors fellow employees other government agencies financial institutions and developers and the public communicate clearly and concisely, both orally and in writing, effectively supervise, coordinate direct and prioritize the work of self and others review and evaluate job performance plan design and implement staff training instruct staff on policy matters and proper safety procedures work both indoors and outdoors and travel on City busrnessto IGcatlens too—inspeGt properties attend meetings- and meet with members of the public Skilled in Use of computer equipment and related software including, but not limited to MS Word, Excel, Access, PowerPoint, Outlook, operation of various office equipment and motor vehicle Education Graduation from an accredited college or university with a Bachelor's degree in Public Administration Planning Business Administration, Economics or a Page 3 of 4 Resolution No 2008 28 CITY OF HUNTINGTON BEACH Su li CLASS SPECIFICATION TITLE DOUSING AND READ ESTATE MANAGER CATS w' LY 2007 related field Masters degree is desirable and may be substituted for one (1) year of experience Experience Four (4) Three (3) to five (5) years of professional-level experience in affordable-housing and- community development programs or closely related field Supervisory experience is highly desirable inGluding right-of way work appraisal e real property and negotiation for aGquisltien rental and sale of real property Certification Due to the perfei:FnaMe of field duties that may Fequire operation ef a Valid California "Class C" Drivers License and-with an acceptable driving record at the time of appointment may be required Physical Tasks and Environmental Conditions Work involves light to moderate work in an office setting There is some exposure to the elements and potential exposure to infectious disease or personal harm when working outdoors There is a frequent need to sit and infrequent need to stand, walk and to lift objects up to 40 pounds Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (15-40 pounds) There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday Regular use of computer monitor and keyboard required Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis Revised 7124106 iy 7107 pa 5108 me Page 4 of 4 Res No 2008-28 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss CITY OF HUNTINGTON BEACH ) I JOAN L FLYNN the duly elected qualified City Clerk of the City of Huntington Beach and ex-officio Clerk of the City Council of said City do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on June 16, 2008 by the following vote AYES Hansen Hardy Bohr Cook Coerper Green Carchio NOES None ABSENT None ABSTAIN None Ci Clerk and ex-officio Jerk of the City Council of the City of Huntington Beach California