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HomeMy WebLinkAboutCity Council - 2009-57 RESOLUTION NO. 2009-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY CLASSIFICATION PLAN AND THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE MUNICIPAL EMPLOYEES' ASSOCIATION (MEA), BY ADOPTING THE SIDE LETTER OF AGREEMENT WHEREAS, on November 19, 2007, the City Council of Huntington Beach adopted Resolution No. 2007-85 for the purpose of adopting the Memorandum of Understanding (MOU) between the City and the Municipal Employees' Association(MEA); Subsequent to the adoption of the MOU, the City of Huntington Beach and MEA met and conferred and agreed to changes, corrections, and clarifications to the MOU that are reflected in a Side Letter of Agreement between the City of Huntington Beach and MEA ("Side Letter of Agreement") attached hereto as Exhibit A and incorporated herein by this reference. The Side Letter of Agreement pertains to class plan and salary range modifications. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach as follows: Section 1. The Side Letter of Agreement attached hereto as Exhibit A is approved and adopted. Section 2. The Side Letter of Agreement amends the MOU between the City of Huntington Beach and MEA. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 5th day of October 2009. Ma Kr REVI D APPROVED: I ANI .. PR City i istrator i ector of H an Resources APPRO AS TO FORM: C Attorneys 07-1335.001/38879 1 Resolution No.2009-57 Resolution No.2009-57 SIDE LETTER AGREEMENT Representatives of the Municipal Employees' Association ("MEA") and the City of Huntington Beach ("City") have met and conferred and hereby agree to the following terms related to the MEA MOU regarding the implementation of the CPS Classification and Compensation Study for the classification of Engineering Technician. NOW, THEREFORE, it is hereby agreed by City and MEA as follows: Article II—Representational Unit/Class The following modified and newly created positions are hereby incorporated into the MEA MOU as listed in Exhibit "A" (as approved by the Personnel Commission September 16, 2009). ® Engineering Technician—MEA Range R 499 (modified) ® Engineering Technician, Senior—MEA Range R 529 (new) - ® Construction Project Coordinator—MEA Range R 539 (new) Side Letter Implementation Upon approval of the City Council, the implementation date of this side letter agreement shall be determined to be the equivalent date of implementation as provided in the CPS Classification and Compensation Study (the pay period following June 4, 2007) as approved by the City of Huntington Beach City Council on August 20, 2007. The parties agree that this side letter agreement fully and completely complies with Article I (B) — Term of MOU and that no other MEA classifications are subject to the terms and conditions of this side letter agreement. The parties agree that the classification study, this side letter agreement and the implementation thereof will not be subject to Personnel . Rule 19 — Grievance Procedure/Non-Disciplinary Matters nor Article XIV-Miscellaneous (A) — Grievance Arbitration or otherwise appealed either administratively or in a court of competent jurisdiction. The parties agree that the Association shall withdraw the Unfair Labor Practice charge (Case No. LA-CE-460-M) filed with the Public Employment Relations Board. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the MOU shall remain in full force and effect. (Signatures Continued) 07-1335.001/38884 Side better Agreement Page 2 IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be executed by and through their authorized officers on ��TD�'-=� CLS, 2009. For MEA: For the C' f H 'tington Beach: -X— Gre o Daniel, Teamsters 911 Fre A.Wi9qj,e ity Admiro t strat Judy Demers, MEA President e Carr, Director of Hum Resources Iq/50 Dated: © Dated: APPRO D AS TO FORM: L� c Je ifer McG th, City Attorneys" - , Dated: 07-1335.001/38884 Resolution No.2009-57 r SU CITY OF H:UNTINGTON EACH 4 { CLASS SPECIFICATION x TITLE: ENGINEERING TECHNICIAN PERSONNEL COMMISSION APPROVAL: 09/16/09 COUNCIL APPROVAL: 10/05/09 JOB CODE: 0180 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT JOB SUMMARY Under general supervision, performs a variety of paraprofessional engineering office and field duties in support of professional engineering staff, involving drafting, basic design and construction drawing of public works facilities, review and issuance of special permits, engineering plan review, and field surveying and inspection; reviews building permits in the City's computerized permit system; researches engineering topics and prepares basic engineering calculations; provides technical advice to the public; coordinates plan submittals; maintains plan files and engineering records; prepares reports; and performs related work as required. Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. May provide some direction, guidance, and training to other staff on a project- or as-needed basis. DISTINGUISHING CHARACTERISTICS This is the journey-level class in the engineering technical support series with responsibilities spanning the entire spectrum of paraprofessional engineering functions, including independent responsibilities for projects and support programs. Incumbents apply paraprofessional engineering knowledge and skills to complete assignments in engineering, mapping, surveying, field inspections of construction projects, and preparation of drawings, specifications, plans, and estimates. The work requires public contact, the frequent use of tact and judgment, thorough knowledge of departmental operations, and ability to conduct independent projects and programs. This is a broad classification and incumbents may specialize in drafting/design, permit review and issuance, field inspection and surveying, and/or may serve as a generalist. This class is distinguished from the Senior Engineering Technician in that the latter exercises technical and functional direction over lower-level staff and/or performs complex and specialized paraprofessional engineering functions that require additional knowledge, skills, abilities, and experience. EXAMPLES OF ESSENTIAL DUTIES ® Prepares or assists in the preparation of and/or interprets specifications, plans, designs, drawings, estimates, and reports pertaining to the construction, maintenance, and operation of a variety of engineering, land development, utility, and other capital Page 1 of 5 Resolution No.2009-57 Su . ity CITY OF HUNTINGTON BEACH Both CLASS SPECIFICATION H• m TITLE: ENGINEERING TECHNICIAN improvement projects, including conducting a variety of field surveys for creation of sidewalks, curbs, street striping, and utility lines, collecting all pertinent information to create useful maps and evaluating building plans for compliance with public works standards. • Utilizes Computer-Aided Drafting software to create and modify engineering drawings, sketches, plot plans, site lay-outs, topographic maps, improvement plans, and illustrative graphics, such as charts, illustrations, graphs for reports, drawings for design manuals, and other projects. • Prepares preliminary and final designs from field notes and data files, drawings, profiles, and cross sections; calculates areas/volumes and performs other necessary mathematical computations, including project cost estimating. • Performs field, office, and computer-aided studies and prepares periodic and special reports based on findings from research, studies, and surveys; and makes recommendations on findings. • Receives, tags, logs, and reviews submitted engineering plans, maps, and related documents for plan check; checks calculations used in designs and estimates; distributes plans to other departments as appropriate; tracks status of plan checks and original documents; files plans; researches, reviews, and interprets plans for developers, engineers, contractors, and the public. • Reviews permit requests, bids, legal descriptions, plans and specifications submitted by private contracting firms for completeness and ensures conformance with established ordinance codes, standard plans, Public Works policies, criteria, standards and specifications, engineering principles, and conditions of approval; reviews and/or issues a variety of permits, including encroachment and Harbor and dock permits; performs plan check, reviews building applications for conditions that trigger Public Works requirements, conducts field review for permits, and modifies designs as necessary before issuing permits; writes permit fee letters and issues receipts. • Assists in the design, development, and maintenance of the City's computerized permit database system; assists with testing and modification of the system; may train or instruct other staff in the use of the database system. • Develops applications for grant funding by preparing cost estimates and other support documentation; may assist in accounting for grant funds, prepares billing statements for the appropriate agencies. • Receives and responds to information requests from the public, consultants, engineering firms, developers, title companies, inspectors, and staff for base maps, parcel maps and improvement plan information, encroachment permits, benchmarks, copies of maps and other geographical data, soils reports, as-builts, and street improvements; retrieves plans, reports, permits, and files as necessary to comply with requests; responds to complaints from the public and resolves conflicts between owners, contractors, developers, utility companies, and others. Page 2 of 5 Resolution No.2009-57 Su iiy CITY OF HUNTINGTON BEACH ?f • .. _ Hunt- `7eadlH . , CLASS SPECIFICATION TITLE: ENGINEERING TECHNICIAN • Maintains engineering files, including plans, permits, inspections, surveys, maps, studies, and other data related to engineering projects; prepares, updates, reproduces, and distributes maps, drawings, blueprints, and other information. • Enters and maintains a wide variety of engineering data in the appropriate computerized databases and tracking systems; may process or reformat data as needed, such as property addresses and storm/sanitary sewer lines; perform quality control of data entered; performs basic analysis as needed. • Maintains and updates department records, tracking lists, permit records, and files of engineering plans, including grading, encroachments, improvements, storm drain, landscaping, and final maps. • Performs other duties as assigned. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: • Modern civil engineering principles, practices, and methods applicable to office and fieldwork involving the design, construction, and maintenance of public works projects. • Engineering plan types, review practices, and permit filing and approval procedures. • Principles and practices of technical civil engineering drafting and surveying support. • Drafting and surveying equipment, computers, principles, problems, techniques, and practices. • Basic cartography concepts and standards. • Applicable Federal, State, and local laws, codes, and regulations. • Technical engineering mathematics. • Technical report writing practices and procedures. • Record keeping principles and procedures. • Modern office practices, methods and computer equipment. • Computer applications related to the work, including specialized software such as computer-aided drafting application and permit tracking databases and systems. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff. Page 3 of 5 Resolution No.2009-57 f CITY OF-HIJNTINGTON BEACH LASS So'k tPICATION 114no 'Remit. TITLE: ENGINEERING TECHNICIAN Ability to: • Prepare a variety of plans, specifications, maps, graphic materials, cost estimates, and technical engineering reports. • Prepare and modify engineering drawings, topographic maps, improvement plans, and illustrative graphics using Computer-Assisted Drafting (CAD) software. • Perform responsible technical engineering support work with accuracy and speed. • Read and interpret engineering plans, technical drawings, specifications, and subdivision maps. • Perform basic engineering design under professional engineering supervision. • Make mathematical calculations and accurate engineering computations. • Make and record accurate field engineering observations. • Use engineering, drafting and surveying instruments and equipment. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Apply technical research methodologies and write technical reports. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: Equivalent to completion of twelfth (12th) grade supplemented by college level coursework in civil engineering, drafting, surveying, mathematics, or related field. An Associate of Science degree in an engineering-related field as outlined above is preferred. Experience: Three (3) years of paraprofessional civil engineering. Page 4 of 5 Resolution No.2009-57 Su ;' ity CITY OF HUNTINGTON:BEACH � CLASS SPECIFICATION nanRfppe1,, TITLE: ENGINEERING TECHNICIAN Certifications/License: Due to performance of field duties that require operation of a motor vehicle, a valid California Class C Driver's License and an acceptable driving record are required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS —Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit and inspect various City development sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification, although the job involves field inspection work requiring frequent walking at inspection sites to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds. Employees work in an office environment with moderate noise levels and controlled temperature conditions; but may occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.Dec.2001 Rev.Sept.2009 Page 5 of 5 Resolution No.2009-57 CITY OF HUNTINGTON BEACH Su ity i CLASS SPECIFICATION Huns �'&RCh� TITLE: SENIOR ENGINEERING TECHNICIAN PERSONNEL COMMISSION APPROVAL: 09/16/09 COUNCIL APPROVAL: 10/05/09 JOB CODE: 0586 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT JOB SUMMARY Under general supervision, performs a variety of complex and specialized paraprofessional engineering office and field duties in support of professional engineering staff, involving drafting, design and construction drawing of public works facilities, review and issuance of special permits, engineering plan review, and field surveying and inspection; reviews building permits in the City's computerized permit system; researches engineering topics and prepares basic engineering calculations; provides technical advice to the public; coordinates plan submittals; maintains plan files and engineering records; prepares reports; performs a variety of specialized engineering-related activities; and performs related work as required. Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. May exercise technical and functional direction over and provide training to lower-level staff; may oversee contractors and consultants. DISTINGUISHING CHARACTERISTICS This is the advanced journey-level class in the engineering technical support series with responsibilities spanning the entire spectrum of paraprofessional engineering functions, including coordination responsibilities for projects and support programs in addition to performing complex and specialized engineering-related activities. Incumbents apply advanced paraprofessional engineering knowledge and skills to complete assignments in engineering, mapping, surveying, inspections of construction projects, conducting surveys, and preparation of designs, drawings, specifications, plans, and estimates. The work requires public contact, the frequent use of tact and judgment, good knowledge of departmental operations, and the ability to coordinate independent projects and programs. This class is distinguished from the professional engineering series in that the latter requires a four-year college degree and/or engineering licenses/certifications and performs professional engineering work. EXAMPLES OF ESSENTIAL DUTIES When performing journey-level Engineering Technician assignments: • Prepares or assists in the preparation of and/or interprets specifications, plans, designs, drawings, estimates, and reports pertaining to the construction, maintenance, and operation of a variety of engineering, land development, utility, and other capital improvement projects, including conducting a variety of field surveys for creation of sidewalks, curbs, street striping, and utility lines, collecting all pertinent information to Page 1 of 6 Resolution No.2009-57 CITY OF HUNTINGTON'BEACH Su ity CLASS SPECIFICATION` Ham" Bwgh TITLE: SENIOR ENGINEERING TECHNICIAN create useful maps and evaluating building plans for compliance with public works standards. • Utilizes Computer-Aided Drafting software to create and modify engineering drawings, sketches, plot plans, site lay-outs, topographic maps, improvement plans, and illustrative graphics, such as charts, illustrations, graphs for reports, drawings for design manuals, and other projects. • Prepares preliminary and final designs from field notes and data files, drawings, profiles, and cross sections; calculates areas/volumes and performs other necessary mathematical computations, including project cost estimating. • Performs field, office, and computer-aided studies and prepares periodic and special reports based on findings from research, studies, and surveys; and makes recommendations on findings. • Receives, tags, logs, and reviews submitted engineering plans, maps, and related documents for plan check; checks calculations used in designs and estimates; distributes plans to other departments as appropriate; tracks status of plan checks and original documents; files plans; researches, reviews, and interprets plans for developers, engineers, contractors, and the public. • Reviews permit requests, bids, legal descriptions, plans and specifications submitted by private contracting firms for completeness and ensures conformance with established ordinance codes, standard plans, Public Works policies, criteria, standards and specifications, engineering principles, and conditions of approval; reviews and/or issues a variety of permits, including encroachment and Harbor and dock permits; performs plan check, reviews building applications for conditions that trigger Public Works requirements, conducts field review for permits, and modifies designs as necessary before issuing permits; writes permit fee letters and issues receipts. • Assists in the design, development, and maintenance of the City's computerized permit database system; assists with testing and modification of the system; may train or instruct other staff in the use of the database system. • Develops applications for grant funding by preparing cost estimates and other support documentation; may assist in accounting for grant funds, prepares billing statements for the appropriate agencies. • Receives and responds to information requests from the public, consultants, engineering firms, developers, title companies, inspectors, and staff for base maps, parcel maps and improvement plan information, encroachment permits, benchmarks, copies of maps and other geographical data, soils reports, as-builts, and street improvements; retrieves plans, reports, permits, and files as necessary to comply with requests; responds to complaints from the public and resolves conflicts between owners, contractors, developers, utility companies, and others. • Maintains engineering files, including plans, permits, inspections, surveys, maps, studies, and other data related to engineering projects; prepares, updates, reproduces, and distributes maps, drawings, blueprints, and other information. Page 2 of 6 Resolution No.2009-57 CITY OF HUNTINGTON BEACH W Su ily CLASS SPECIFICATION TITLE: SENIOR ENGINEERING TECHNICIAN • Enters and maintains a wide variety of engineering data in the appropriate computerized databases and tracking systems; may process or reformat data as needed, such as property addresses and storm/sanitary sewer lines; perform quality control of data entered; performs basic analysis as needed. • Maintains and updates department records, tracking lists, permit records, and files of engineering plans, including grading, encroachments, improvements, storm drain, landscaping, and final maps. • Performs other duties as assigned. In addition to the above, the Senior Engineering Technician performs specialized duties, such as: • Recommends and assists in the implementation of goals, objectives, policies, procedures, and work standards for the assigned department and/or division, including recommending improvements. • May provide technical and functional direction to other employees; reviews and controls quality of work; performs the most complex duties assigned to the division. • May train other employees in work principles, practices, methods, policies, procedures, and applicable Federal, State, and local laws, rules, and regulations. • Coordinates and oversees special permit programs, such as the issuance of Harbor permits, truck overload permits, and issuing permits to utility companies, which includes plan checking, field review, collecting fees, and overall permit tracking. • Interprets, applies, explains, and ensures compliance with existing Federal, State, and local laws, codes, ordinances, rules, and regulations. • Acts as a liaison between private developers, engineers, architects, and City staff and ensures that all necessary steps are taken to complete projects and obtain final sign-off. • Maintains a wide variety of public works and engineering related databases; designs, codes, and implements new database software; codes modifications in existing databases to comply with and/or meet the department's or division's changing needs. • Assists the department with developing and implementing other computerized systems and tracking applications, such as the document imaging software; develops specifications, evaluates vendors, researches and recommends equipment and services; develops system testing and operating policies and procedures; coordinates and evaluates the work performed by vendors and consultants. • Coordinates grant reimbursements; assembles project payment and compliance information to prepare grant reimbursement invoices that comply with and meet legal auditing requirements and submittal deadlines to ensure that the department continues receiving grant funds. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. Page 3 of 6 Resolution No.2009-57 tk " CITY OF.HUNTINGTO:N BEACFI ' . £ , Su i ify CLASS SI'ECIFICATIOIV TITLE: SENIOR ENGINEERING TECHNICIAN KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: • Basic principles of supervision and training. • Modern civil engineering principles, practices, and methods applicable to office and fieldwork involving the design, construction, and maintenance of public works projects. • Engineering plan types, review practices, and permit filing and approval procedures. • Principles and practices of technical civil engineering drafting and surveying support. • Drafting and surveying equipment, computers, principles, problems, techniques, and practices. • Basic cartography concepts and standards. • Applicable Federal, State, and local laws, codes, and regulations. • Technical engineering mathematics. • Technical report writing practices and procedures. • Record keeping principles and procedures. • Modern office practices, methods and computer equipment. • Computer applications related to the work, including specialized software such as computer-aided drafting application and permit tracking databases and systems. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff. Ability to: • Plan, schedule, assign, and oversee activities of staff; train staff in work procedures. • Prepare a variety of plans, specifications, maps; graphic materials, cost estimates, and technical engineering reports. • Prepare and modify engineering drawings, topographic maps, improvement plans, and illustrative graphics using Computer-Assisted Drafting (CAD) software. • Perform responsible technical engineering support work with accuracy and speed. • Read and interpret engineering plans, technical drawings, specifications, and subdivision maps. • Perform basic engineering design under professional engineering supervision. • Make mathematical calculations and accurate engineering computations. • Make and record accurate field engineering observations. • Use engineering, drafting and surveying instruments and equipment. Page 4 of 6 Resolution No.2009-57 Su ity CITY OF.H JNTINGTON BEACH " All CL,4SS SPECIFICATION : TITLE: SENIOR ENGINEERING TECHNICIAN ® Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. o Apply technical research methodologies and write technical reports. ® Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. ® Operate modern office equipment including computer equipment and specialized software applications programs. ® Use English effectively to communicate in person, over the telephone, and in writing. ® Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. ® Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework in civil engineering, drafting, surveying, mathematics, or related field. An Associate of Science degree in an engineering-related field as outlined above is preferred. Experience: Five (5) years of paraprofessional civil engineering experience. Certifications/License: Due to the performance of field duties that require operation of a motor vehicle, a valid California Class C Driver's License and an acceptable driving record are required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit and inspect various City development sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification, although the job involves field inspection work requiring frequent walking at inspection sites to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds. Employees work in an office environment with moderate noise levels and controlled temperature conditions; but may occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or Page 5 of 6 Resolution No.2009-57 7.CITY OF HUNTINGTON BEACH �U ' I� 3 .y . CLASS SPECIFICATION TITLE: SENIOR ENGINEERING TECHNICIAN public and private representatives in interpreting and enforcing departmental policies and procedures. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.Sept.2009 Page 6 of 6 Resolution No.2009-57 CITY OF HUNTINGTON BEACH SU& it CLASS SPECIFICATION Hun a, &CA TITLE: CONSTRUCTION PROJECT COORDINATOR PERSONNEL COMMISSION APPROVAL: 09/16/09 COUNCIL APPROVAL: 10/05/09 JOB CODE: 0587 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT JOB SUMMARY Under general supervision, oversees and coordinates basic to moderately complex public works and capital improvement construction projects for the Public Works Department; ensures that all contract document and correspondence is in place before construction begins; schedules and coordinates pre-construction meetings; inspects job sites for compliance with City, Public Works, and project plans, standards, and specifications; provides support to Contract Administrators in the preparation and coordination of various contract documents and activities; and performs related work as required. Receives general supervision from the Construction Manager. Exercises no direct supervision over staff. May provide some guidance, information and training to other staff or outside consultants on a project- or as-needed basis. DISTINGUISHING CHARACTERISTICS This is a journey level class that performs a variety of construction project coordination duties and activities related to City public works and capital improvement projects and developments to ensure safety and conformance with project plans and specifications. Responsibilities include working closely with City engineering and operations staff, developers and contractors to effect project modifications and address field contingencies. The work requires public contact, the frequent use of tact and judgment, thorough knowledge of departmental operations, and the ability to conduct independent projects and programs. This class is distinguished from the professional engineering classifications in that the latter perform design and plan review work requiring specific training in an engineering discipline. This; class is further distinguished from Contract Administrator in that the latter performs project management duties and activities for larger and more complex capital improvement projects that require additional knowledge of and skill in various engineering disciplines. EXAMPLES OF ESSENTIAL DUTIES Performs a wide variety of duties and activities in the preparation and coordination of construction project contracts, including issuing letters of award to Page 1 of 5 Resolution No.2009-57 CITY OF HUNTINGTON BEACH Su 1t ity: CLASS SPECIFICATION Hud „ TITLE: CONSTRUCTION PROJECT COORDINATOR various contractors, obtaining certificates of insurance, project bonds, and other pertinent documentation, and ensuring that contracts are properly executed by contractors and the City; prepares all necessary correspondence to contractors. • Coordinates public works and capital improvement construction projects and day- to-day construction activities to ensure compliance with plans and specifications; evaluates change orders and resolves problems. • Prepares material requisitions necessary for project funding and sets up accounting procedures for each project as appropriate. • Schedules and coordinates pre-construction meetings with contractors, engineers, architects, utility companies, consultants, City staff, and various other parties prior to beginning each project to discuss conceptual designs, schedules, budgets, and scopes of work. • Assists contractors in obtaining required City building permits, copies of State licenses, business licenses, and traffic control sketches as necessary; coordinates traffic control plans with contractors and traffic engineering staff. • Secures copies of work schedules, haul routes, after-hour emergency contact lists, storm water pollution prevention plans, underground alert identification numbers, CalTRANS permits, County permits, shop submittal approvals, and a variety of other pertinent documentation required for construction. • Reviews design plans and specifications for accuracy, completeness and conformance with applicable Federal, State, and City codes and regulations; participates in project design meetings and reviews plans, specifications and engineering drawings for conformance with applicable codes; prepares and makes recommendations for revisions and/or improvements to construction plans and specifications. • Assists with field inspections during all phases of construction projects for conformance with approved plans, specifications, contract provisions, and safe work practices in accordance with all applicable laws, codes, and regulations; measures, documents, videos, and photographs various components of each project to document workmanship and status of completion; works with building and construction inspectors to ensure and control the quality and quantity of materials used; reviews various test results and soil reports from material labs for compliance; reviews alternate materials submittals from contractors. • Prepares bid specifications and contract documents, project budgets and cost estimates, and reviews bids submitted; assists in bid opening as needed; assists in contract negotiations. • Prepares daily project progress reports and project review meeting reports; coordinates workflow and prepares and maintains comprehensive technical Page 2 of 5 Resolution No. 2009-57 CITY OF HUNTINGTON BEACH Su ity t ;r u CLASS SPECIFICATION TITLE: CONSTRUCTION PROJECT COORDINATOR documentation; sets up necessary funding and accounting; reviews change orders, progress payments, or other disbursements; closes-out project upon completion and prepares and files notices of completion with the County. • Prepares and obtains cost estimates, reviews bids, provides advice to City staff for contractor selection, prepares contract documents, reviews and prepares change orders, and prepares progress payments related to tenant improvement projects. • Receives and responds to information requests from the public, consultants, engineering firms, developers, title companies, inspectors, and staff; retrieves plans, reports, permits, and files as necessary to comply with requests; responds to complaints from the public and resolves conflicts between owners, contractors, developers, utility companies, and others. • Performs other related duties as assigned. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: • Principles, practices, methods, materials, equipment, and safety requirements of public works and capital improvement construction projects. • Materials, methods, principles and practices used in construction, including encroachment, grading, landscaping, traffic control, water quality, and public safety. • Basic technical principles and practices of engineering design, specification, and cost estimate preparation. • Engineering plan types, review practices, and permit filing and approval procedures. • Applicable Federal, State, and local laws, codes, and regulations. • Materials sampling, testing, and estimating procedures. • Mathematical principles including algebra, geometry, and trigonometry. • Occupational hazards and standard safety practices necessary in the area of construction inspection. • Modern office practices, methods, and computer equipment. • Principles and procedures of record keeping. Page 3 of 5 Resolution No.2009-57 CITY OF HUNTINGTON BEACH Su ' I� CLASS SPECIFICATION Hun Bamh TITLE- CONSTRUCTION PROJECT COORDINATOR • Computer applications related to the work. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with contractors, engineers, architects, governmental agencies, community groups and various professional, regulatory, and legislative organizations. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff. Ability to: • Interpret, apply, and explain applicable Federal, State, and local laws, regulations, codes and policies governing public works infrastructure and capital improvement construction. • Perform field review and assist with construction inspections, detect and locate faulty materials and workmanship, and determine the stage of construction during which defects are most easily found and remedied. • Review and analyze construction plans, specifications, maps and blueprints for conformance with City and public works standards and policies. • Review and authorize change orders within specific procedural guidelines. • Coordinate and deal tactfully with contractors, engineers and property owners. • Respond to complaints or inquiries from the public, staff, and outside organizations. • Make mathematical calculations and accurate computations. • Make and record accurate field observations. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and software applications. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Page 4 of 5 Resolution No.2009-57 CITY OF HUNTINGTON BEACH �u ' CLASS SPECIFICATION r+4 m TITLE: CONSTRUCTION PROJECT COORDINATOR • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework in construction management, civil engineering, surveying, mathematics, or related field. An Associate of Science degree in construction management and/or an engineering-related field as outlined above is preferred. Experience: One (1) to three (3) years of construction project coordination experience. Certifications/License: Due to the performance of field duties that require operation of a motor vehicle, a valid California Class C Driver's License and an acceptable driving record are required by time of appointment. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle; and to visit and inspect various City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; vision to read printed materials and a computer.screen; and hearing and speech to communicate in person, before groups, and over the telephone. The job involves field inspection work requiring frequent walking at inspection sites to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 40 pounds. Employees partly work in the office and partly in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.Sept.2009 Page 5 of 5 Res. No. 2009-57 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on October 5, 2009 by the following vote: AYES: Carchio, Dwyer, Green, Bohr, Coerper, Hansen NOES: None ABSENT: Hardy ABSTAIN: None Citff,lerk and ex-officio Ark of the City Council of the City of Huntington Beach, California