HomeMy WebLinkAboutCity Council - 2009-89 RESOLUTION NO. 2009-89
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH MODIFYING SALARY AND
BENEFITS FOR NON-REPRESENTED EMPLOYEES
WHEREAS, the City Council of the City of Huntington Beach desires to modify salary
and benefits for non-represented employees upon adoption of this resolution,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. Salaries and benefits for Non-Represented employees shall be as reflected in
Exhibit A, attached hereto and incorporated by this reference.
2. Except as modified herein existing benefits shall remain in effect.
3. Any resolution in conflict herewith, whether by minute action or resolution of the
City Council heretofore approved, is hereby repealed.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 21st day of December , 20 09
1�44�
REVIE D APPROVED: IN A AP P E
City f4iittrator it ctor of Human Resources
APPROVED AS TO FORM:
y Attorn - D q
41716
Exhi 1t -Resolution No.2UU9-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT A-NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT
PROVISION................................................................................................... 1
SECTIONI PAY...................................................................................................................... 1
A. SALARY SCHEDULE.............................................................................................................................. 1
B. DIRECT DEPOSIT................................................................................................................................. 1
C. ASSIGNED VEHICLE/AUTO ALLOWANCE........................................................................................1
1. Department Heads........................................................................................................................................................1
SECTION II—HOURS OF WORK/OVERTIME/TIME OFF ........................................... 1
A. EXECUTIVE LEAVE.............................................................................................................................. 1
B. FLEXIBLE AND ALTERNATIVE WORK SCHEDULES......................................................................... 1
SECTION III—HEALTH AND OTHER INSURANCE BENEFITS.................................2
A. HEALTH INSURANCE...........................................................................................................................2
1. Medical,Dental and Vision Insurance.......................................................................................................................2
2. City and Employee Paid Health Insurance..............................................................................................................2
3. Medical Cash Out.............:....................................................................................................................I......................7
4. Section 125 Plan...........................................................................................................................................................7
B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE.........................................7
C. LONG-TERM DISABILITY INSURANCE..............................................................................................7
D. CITY-PAID PHYSICAL EXAMINATIONS.............................................................................................8
E. MISCELLANEOUS..................................................................................................................................8
F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL
RETIREESUBSIDY PLAN...................................................................................... ...............................8
G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ..........................................................................8
SECTIONIV—RETIREMENT.............................................................................................9
A. BENEFITS...............................................................................................................................................9
1. Public Employees'Retirement System...................................................
2. Self FundedSupplemental Retirement Benefit......................................................................................................9
3. Medical Insurance for Retirees...........................................................................:......................................................9
4. 2.5 Percent at Age 55 Formula................ .............................9
5. Three Percent(3%) at Age 50 Formula.................................................................................................................10
6. Pre-Retirement Optional Settlement 2 Death Benefit.........................................................................................10
7. Fourth Level of 1959 Survivor Benefits...............................................................................................................A0
8. Plan Requirements......................................................................................................................................................-9
9. Eligibility Defined.......................................................................................................................................................9
10. Employee Contributions.................................................................................................................................-.........9
11. Leave Payout...............................................................................................................................................................9
12. Participant Account...................................................................................................................................................10
12. Administrative Fees...................................................................................................................................................10
14. Dispute Resolution.....................................................................................................................................................10
15. Indemnification.........................................-.................................................................................................................10
VEBA Attachment A to Resolution i
07-1375.001/41711
Exhibit - eso a ion No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
B. PUBLIC EMPLOYEES'RETIREMENT SYSTEM REIMBURSEMENT AND REPORTING...................11
1. Employees'Contribution.........................................................................................................................................11
SECTION V—LEAVE BENEFITS.......................................................................................11
A. GENERAL LEAVE...............................................................................................................................11
1. Accrual.........................................................................................................................................................................10
2. Eligibility and Approval........................ ......11
3. Leave Benefit Entitlements......................................................................................................................................12
4. Conversion to Cash...................................................................................................................................................12
B. HOLIDAYS AND PAY PROVISIONS....................................................................................................13
C. SICK LEAVE.........................................................................................................................................13
1. Accrual..................-.....................................................................................................................................................12
2. Credit............................................................................................................................................................................12
3. Usage............................................................................................................................................................................12
4. Payoff at Termination................................................................................................................................................12
D. BEREAVEMENT LEAVE......................................................................................................................14
E. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM......................................................13
SECTION VI—RETIREE SUBSIDY MEDICAL PLAN.....................................................15
SECTION VII - MISCELLANEOUS.....................................................................................14
A. COLLECTION OF PAYROLL OVERPAYMENTS..................................................................................14
B. UNIFORMS AND CALPERS REPORTING.........................................................................................14
EXHIBIT 1-NON-ASSOCIATED SALARY SCHEDULE..................................................15
EXHIBIT 2- RETIREE MEDICAL PLAN..........................................................................18
EXHIBIT 3 - 9/80 WORK SCHEDULE................................................................................21
EXHIBIT 4 -VOLUNTARY CATASTROPHIC LEAVE DONATION.............................24
VEBA Attachment A to Resolution 1t
07-1375_001/41711
Exhibit -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND.BENEFIT PROVISIONS
EXHIBIT A
SECTION I—PAY
A. Salary Schedule
1. All current Non-Associated employees shall receive the salaries as identified in Exhibit 1,except for
those elected employees identified in Exhibit 1.
2. The City Council shall set the salaries of the elected executive management positions identified in
Exhibit 1,at any rate within the designated salary range.
3. The City Administrator is authorized to set the salaries of the non-elected executive management
positions identified in Exhibit 1 at any rate at or below the control point of the designated salary
range. The City Administrator is authorized to increase the salary by any percentage not greater
than 5% based upon performance at annual review and market data;however,no salary for a new
employee may be set above the control point at any time without City Council approval.
B. Direct Deposit
All Non-Associated employees are required to utilize direct deposit of payroll checks.
C. Assigned Vehicle/Auto Allowance
Department Heads
Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney shall have the
option of an assigned City vehicle or an auto allowance in the amount of two hundred thirty dollars
and seventy-seven cents ($230.77) per bi-weekly pay period plus reimbursement of out-of-town
travel at the approved mileage rate.
SECTION II—HOURS OF WORK/TIME OFF
A. Executive Leave
Non-Associated exempt employees shall not be eligible for overtime compensation. Exempt
department heads shall be credited with eighty(80) hours of executive leave per calendar year.
B. Flexible and Alternative Work Schedules
1. 5/40 Work Schedule
The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday through
Friday each week with a one-hour lunch during each work shift, totaling a forty (40) hours work
week.
2. 9/80 Work Schedule
The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9) days. for
eighty (80) hours in a two week pay period by working eight (8) days at nine (9) hours per day and
working one (1) day for eight (8) hours (Friday), with a one-hour lunch during each work shift,
totaling forty (40) hours in each FLSA designated work week. The 9/80 work schedule shall not
Non Associated Final 12/17/07 1
i i - esou ' 2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
reduce service to the public, departmental effectiveness, productivity and/or efficiency as
determined by the City Administrator or designee.
3. Alternative Work Schedule
Non-associated employees may elect any alternative work schedule approved by the City
Administrator or designee.
SECTION III—HEALTH AND OTHER INSURANCE BENEFITS
A. Health Insurance
1.Medical_Dental and Vision Insurance
The City shall continue to make available group medical, dental and vision benefits to all Non-
Associated employees.
2. City and Employee Paid Health Insurance
The City and the employee shall pay for health insurance premiums for employees and qualified
dependent(s) effective the first of the month following the employee's hire date. The employee
payroll deduction for premium contributions shall be deducted on a pre-tax basis.
Such deductions shall be aligned with the effective date of coverage and the ending date of coverage
upon employment separation. The employee's payroll deduction amount shall begin no later than
the beginning of the first full pay period following the effective date of coverage and pro-rated for
coverage through the end of the month in which employment was separated.
41711 2
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
i. Health Plan Employee and Employer Contributions Chart for Classifications in EXHIBIT 1
Employer Contributions effective January 16,2007-December 31,2007
` s� z vys6 .. y xr a tic/ 3 .� r . t� `3 a - a
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'� `r` *��, a _f � 'sag,`s� '� e' � ��� � i� x�`��'' v-dF✓tt / �O" x' r"'�" �x
.,>, , � :,.�..i ...., ,..,,xa.. ,�� .�. !s..:... .... ..:. �,zs,.-n S r. +,,,. ,r a ..�. 5..9;;g d,$�a,,,�i� .��; 3��� �b,'�,✓,
EE ONLY $352.29 $644.97 $463.20 $316.34 $24.87 $58.31 $22.38
EE+1 $767.75 $1,383.42 $979.29 $692.78 $42.29 $108.85 $22.38
EE+2 OR MORE $993.82 $1,809.14 $1,213.63 $911.06 $64.67 $143.45 $22.38
3, L s' f 'sue`, 4 "�' aY^.. �. ✓ i `.'1 .1
jo
EE ONLY $301.43 $411.15 $411.15 $301.43 $24.15 $45.02 $18.46
EE+1 $611.06 $772.48 $772.48 $611.06 $41.07 $85.91 $18.46
EE+2 OR MORE $792.20 $936.47 $936.47 $792.20 $62.80 $122.18 $18.46
EE ONLY $50.86 $233.82 $52.05 $14.9t $0.72 $13.29 $3.92
EE+1 $156.69 $610.94 $206.81 $81.72 $1.22 $22.94 $3.92
EE+2 OR MORE $201.62 $872.67 $277.16 $118.86 $1.87 $21.27 $3.92
JWO
EE ONLY $23.47 $107.92 $24.02 $6.88 $0.33 $6.13 $1.81
EE+1 $72.32 $281.97 $95.45 $37.72 $0.56 $M59 $1.81
EE+2 OR MORE $93.06 $402.77 $127.92 $54.86 $0.86 $9.82 $1,81
41711 3
Exhibit -Resolution No.2UU9-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
2008 Health Premiums and Contributions
Effective 1/1/2008-12/31/2008
Q
Kaiser Single 316.16 301.43 14.73 6.80
Two-Party 692.38 611.06 81.32 37.53
Family 910.54 792.20 118.34 54.62
Blue Shield 14MO Single 388.83 301.43 87.40 40.34
Two-Parry 847.37 611.06 236.31 109.07
Family 1,096.88 792.20 304.68 140.62
Blue Shield PPO Single 507.93 411.15 96.78 44.67
Consolidated
Two-Party 1,073.84 772.48 301.36 139.09
Family 1,330.81 936.47 394.34 182.00
Delta Dental PPO Single 57.86 45.02 12.84 5.93
Two-Party 108.02 85.91 22.11 10.20
Family 142.36 122.18 20.18 9.31
Delta Care HMO Single 24.87 24.15 0.72 0.33
Two-Party 42.29 41.07 1.22 0.56
Family 64.67 62.80 1.87 0.86
VSP Single 22.93 18.46 4.47 2.06
Two-Parry 22.93 18.46 4.47 2.06
Family 22.93 18.46 4.47 106
Er_1gee and City Contributions subject to cbange.
41711 4
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
ii. "Safety Member"Health Premiums-Employer Contribution
Employees that are classified as "safety member" by the California Public Employees'
Retirement System (CalPERS) may have access to the medical plans offered by CalPERS as
contracted by the City. In accordance with eligibility provisions, the Police Chief and the .
Fire Chief may elect to enroll in the CalPERS health insurance program offered by the City.
The City's maximum monthly employer contributions for the CalPERS health insurance
program is set forth in the chart below. The amounts listed below include the mandated
Public Employees'Medical and Hospital Care Act(PEMHCA) contribution.
Employer contribution rates effective January 16,2007-December 31,2007
' ram-
�
EE ONLY $407.02 $731.40 $432.64 $439.00 $360.60 $24.87 $58.31 $22.38
EE+1 $814.04 $1,462.80 $865.28 $822.00 $721.20 $42.29 $108.85 $22.38
EE+2 OR MORE $1,058.25 $1,901.64 $1,124.86 $1,045.00 $937.56 $64.67 $143.45 $22.38
Wda
a r
IM
t p 2 j �
WE
1 ONLY $301.43 $411.15 $411.15 $411.15 $301.43 $24.15 $45.02 $18.46
EE+1 $611,06 $772.48 $772.48 $772.48 $611.06 $41.07 $85.91 $18.46
EE+2 OR MORE $792.20 $936,47 $936.47 $936.47 1 $792.20 $62.80 $122.18 $18.46
� I Yet
Qi T RIBLIION _ g BM wr 1�t 1'P(? i
2
U
EE ONLY $105.59 $320.25 $21.49 $27.85 $59.17 $0.72 $13.29 $192
EE+1 $202-98 $690.32 $92.80 $49.52 $110.14 $1.22 $22.94 $3.92
EE+2 OR MORE $266.05 $965.17 $188.39 1 $108.53 $145.36 $1.87 $21.27 $3.92
lliSI.Y
EE ONLY $48.73 $147.81 $9.92 $12.85 $27.31 $0.33 $6.13 $1.81
EE+1 $93.68 $318.61 $42.83 $22.86 $50.83 $0.56 $10.59 $1.81
EE+2 OR MORE $122.79 $445.46 $86.95 $50.10 $67.09 $0.86 $9.82 Ti1.81
41711 5
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
w=z
B
PERS Single 393.63 301,43 92.20 42.55
Kaiser Two-Party 787.26 611.06 176.20 81.32
Famil 1,023.4-4 792.20 231.24 106.73
PERS Single 447.97 301,43 146.54 67.63
Blue Shield HMO Two-Party 895.94 611.06 284.88 131.48
Famil 1,164.72 792.20 372.52 171.93
PERS Single 401.98 301.43 100.55 46.41
Blue Shield NetValue Two-Party 803.96 611.06 192.90 89.03
Family 1,045.15 792.20 252.95 116.75
7PERS Sin le 458.59 411.15 47.44 21.90
Choice Two-P 917.18 772.48 144.70 66.78
- Famil 1,192.33 936.47 255.96 118.09
PERS Single 712.71 411.15 301.56 139.18
Care Two-Party 1,425.42 772.48 652.94 301.36
Famil 1,853.05 936.47 916.58 423.04
PERS Single 444.05 411.15 32.90 15.18
Select Two-Party 888,10 772.48 115.62 53.36
Famil 1,154.53 936,47 21806 100.64
Single 452.00 411.15 40.85 18.85
PORAC Two-Party 847.00 772.48 74.52 34.39
Famil 1,076.00 936.47 139.53 64.40
Single 316.16 301.43 14.73 6.80
Kaiser Two-Party 692.38 611.06 81.32 37.53
Famil 910.54 792.20 118.34 54.62
Single 388.83 301.43 87.40 40.34
Blue Shield HMO TWO-Party 847.37 611.06 236.31 109.07
Famil 1,096.88 792.20 304.68 140,62
MEMEMEMENMEMEMEMEM
Blue Shield PPO Single 507.93 411.15 96.78 44.67
Consolidated Two-Party 1,073.84 772.48 301.36 lA09
Famil 1,330.81 936.47 394.34 182.00
Single 57.86 45.02 12.84 5.93
Delta Dental PPO Two-Parry 108.02 85.91 22.11 10.20
Famil 142.36 122.18 20.18 9.31
Single 24.87 24.15 0.72 0.33
Delta Care HMO Two-Party 42.29 41.07 1.22 0.56
Famil 64.67 62.80 1.87 0.86
Himmommmmmmmm
Single 22.93 18.46 4.47 2.06
VSP Two-Party 22.93 18.46 4.47 2.06
Family 22.93 18.46 4.47 2.06
rnployee and Cit}'contr butian
u act do thane
41711 6
Extubit - eso a on O. -
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
iii. Employees shall not be entitled to the difference between the employer contribution and the
premiums for insurance plan(s) selected by the employee.
iv. Future Premiums
The City "caps" its contributions toward monthly group medical, dental and vision plan
premiums by category (EE, EE + 1, and EE + 2 or more) as outlined in sections i and ii
above.
The employee and employer contributions rates set forth in sections ii and iii above shall
remain in effect in 2009 and beyond unless otherwise modified by a successor Non-Associated
Resolution.
The City's contribution caps will remain in place, even if premium increases result in these
additional costs being borne by the employee.
3. Medical Cash Out
If an employee is covered by a medical program outside of a City-provided program (evidence of
which must be supplied to Human Resources), they may elect to discontinue City medical coverage
and receive one hundred forty-six dollars, ($146,00) bi-weekly.
4. Section 125 Plan
Employees shall be eligible to participate in a City-approved Section 125 Flexible Spending Account
Plan the same as all other eligible employees, as provided by IRS law. This plan allows employees
to use pre-tax salary to pay for regular childcare,adult dependent care and/or medical expenses.
B. Life and Accidental Death and Dismemberment Insurance
Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000 accidental death
and dismemberment insurance paid for by the City. Each employee shall have the option, at his/her own
expense, to purchase additional amounts of life insurance and accidental death and dismemberment
insurance to the extent provided by the City's current providers. Evidence of insurability is contingent upon
total participation in additional amounts.
C. Long-Term Disability Insurance
This program provides for each incident of illness or injury, a waiting period of thirty(30) calendar days
during which the Non-Associated employee may use accumulated sick leave, general leave, executive leave
pay. Subsequent to the thirty-(30) day waiting period,the employee will be covered by an insurance plan paid
for by the City providing sixty-six and two-thirds percent (66 2/3%) of the first $12,500 of the employee's
basic monthly earnings up to a maximum monthly benefit of$8,332.50. The maximum benefit period for
disability due to injury or illness shall be to age sixty-five (65).
Days and months refer to calendar days and months. Benefits under the plan are integrated with sick leave,
Worker's Compensation, Social Security and other non-private program benefits to which the employee
may be entitled. Disability is defined as: "The inability to perform all of the dude of regular occupation during two
years and thereafter the inability to engage in any employment or occupation,for which he/she is fitted by reason of education,
training or experience." Rehabilitation benefits are provided in the event the individual, due to disability, must
engage in other occupation. Survivor's benefits continue the plan payment for three (3) months beyond
death. A copy of the plan is on file in the Human Resources Department.
41711 7
Exhibit"A"-Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
D. City-Paid Physical Examinations
Non-Associated employees shall be provided, once every two years, with a City-paid physical examination
comparable to the current pre-placement class physical examination or reimbursed the amount authorized
for said physical examination. No more than one-half of the eligible employees shall receive examinations
in any one fiscal year. Said exam shall be comprehensive in nature and shall include:
1. A complete medical history,physical exam and review of results by physician.
2. Health testing including vision,hearing,breathing,chest x-ray and stress EKG.
4. Laboratory test including standard chemical test;blood count,HDL,urinalysis and stool test for blood.
E. Miscellaneous
When a Non-Associated employee is on a leave of absence without pay for reason of medical disability,the
City shall maintain the City-paid insurance premiums during the period the employee is in a non-pay status
for the length of said leave,not to exceed twenty-four(24) months.
F.Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan
Employees who retire from the City after January 1, 2004, and are granted a retirement allowance by the
California Public Employees'Retirement System and are not eligible for the City's Retiree Subsidy Medical
Plan may choose to participate in City-sponsored medical insurance plans until the first of the month in
which they turn age sixty-five(65).
The retiree shall pay the full premium for City-sponsored medical insurance for themselves and/or
qualified dependents without any City subsidy.
Employees who retire from the City and receive a retirement allowance from the California Public
Employees'Retirement System and are not eligible for the City's Retiree Subsidy Medical Plan and choose
not to participate in City-sponsored medical insurance upon retirement permanently lose eligibility for this
insurance.
However, if a retiree who is not eligible for the City's Retiree Subsidy Medical Plan chooses not to
participate in City-sponsored medical insurance plans because the retiree has access to other group medical
insurance, and subsequently loses eligibility for that group medical insurance,the retiree and their qualified
dependents will have access to City-sponsored medical insurance plans reinstated.
Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or qualified
dependent turns age sixty-five(65).
G. Post-65 Supplemental Medicare Coverage
Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004 and all future retirees
who meet the criteria to participate in City-sponsored medical insurance,with or without the Retiree Medical
41711 8
i i -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Subsidy Plan,may participate in City-sponsored medical insurance plans that are supplemental to Medicare,
after a contract is in place between the City and a health insurance provider.
A retiree or qualified dependent must choose to participate in City-sponsored medical insurance plans that
are supplemental to Medicare beginning the first of the month in which the retiree or qualified dependent
turns age sixty-five (65).
The retiree shall pay the full premium to participate in City-sponsored medical insurance plans that are
supplemental to Medicare for themselves or qualified dependents without any City subsidy.
Retirees or qualified dependents, upon turning age 65, who choose not to participate in City-sponsored
medical insurance plans that are supplemental to Medicare permanently lose eligibility for this insurance.
SECTION IV-RETIREMENT
A. Benefits
1. Public Employees'Retirement System*
Non-Associated employees shall be entitled to retirement benefits appropriate to his/her class as
defined in the contract between the Board of Administration, Public Employees' Retirement
System and the City Council of the City of Huntington Beach.
2. Self-Funded Supplemental Retirement Benefit
In the event a member elects Option #11 #2, #2W, #3, #3W or #4 of the Public Employees'
Retirement Law, the City shall pay the difference between such elected options and the unmodified
allowance which the member would have received for his or her life alone as provided in California
Government Code Sections 21455, 21456, 21457, and 21458 as said referenced Government Code
sections exist as of the date of this agreement. This payment shall be made only to the member and
shall be payable by the City during the life of the member, and upon that member's death, the City
obligation shall cease. The method of funding this benefit shall be at the sole discretion of the City.
This benefit is vested for employees covered by this Agreement..
3. Medical Insurance for Retirees
a. Upon retirement,whether service or disability connected,each Non Associated employee shall
be entitled to cause self, spouse and dependents to participate fully in the City's group health
insurance program at the equivalent of the City's group premium rate in accordance with the
provisions specified by Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA).
Such participation shall be at employee's expense and upon terms, conditions and restrictions
currently in effect.
b. As an alternative to the benefit described in paragraph IV.A.3.a above, the City will provide a
financial contribution towards the cost of retiree medical premiums as described in Section VI.
4. PERS 2.5%@ 55
If all other affected units agree,and subject to a formal ratification vote conducted by PERS, the
City shall implement PERS 2.5% @ 55 retirement formula, effective as soon as possible.
Effective the beginning of the first pay period following implementation through December 26,
2008, the employees shall pay all of the additional costs to implement 2.5% @ 55 retirement
formula.
41711 9
1 t U12009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Effective December 27,2008,and thereafter,the employees shall pay two and one-quarter percent
(2.25%) of the employee share of PERS.
5. Three Percent (3%) at Age 50 Formula
Non-Associated employees classified as "safety" employees are covered by the three percent at age
50 formula(3%@ 50) as identified in Section 21362.2 of the California Government Code.
"Safety" employees hired after December 1, 2009 shall pay two and one-quarter percent (2.25%),of
the employee's share of PERS.
6. Pre-Retirement Optional Settlement 2 Death Benefit
Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement 2 Death
Benefit as identified in Section 21548 of the California Government Code when approved by the
City Council.
7. Fourth Level of 1959 Survivor Benefits
Non-Associated employees shall be covered by the Fourth Level of the 1959
Survivor Benefit as identified in Section 21574 of the California Government Code.
8. VEBA Plan Requirements
a. Eligibility Defined
Effective December 23,2009,all eligible Unrepresented Management Employees with 25 years
of continuous service to the City of Huntington Beach will participate in the Plan. An eligible
employee is an employee who works twenty(20) or more hours per week and receives benefits.
b. . Employee Contributions
c. Leave Payout
Each eligible unrepresented management employee shall designate all leave payouts to be rolled
over to his/her VEBA Plan account based on the established range upon separation from City
employment.
d. Participant Account
A separate account is maintained for each contributing eligible unrepresented management
employee,which documents the employee's contributions and disbursements. Contributions to
a VEBA plan account as well as any disbursements to cover nonreimbursed,post-tax medical
care expenses are both tax free. Eligible benefits subject to reimbursement by the Plan shall be
limited to long-term care expenses and nonreimbursed medical premiums,co-pays,prescribed
drug expenses and other medical care costs as that term is defined by the Internal Revenue Code
Section 213.
e. Administrative Fees
Any Plan administrative fees will be deducted from interest on the total Plan investments.
41711 10
i t -Kesolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
An eligible unrepresented management employee's Plan account is subject to a monthly
administrative fee for expenses related to recordkeeping,claims processing,and claims
reimbursement. The fee will first be deducted from interest on total plan investments,and then
deducted,if necessary, from the employee's individual account.
f Dispute Resolution
This Resolution and any disputes arising under or in connection with this Resolution shall not
be subject to any dispute resolution procedures in the City's Personnel Rules,nor shall this
Resolution and any such dispute relating thereto be subject to the jurisdiction of the City's
Personnel Board for any reason whatsoever.
g. Indemnification
All Unrepresented Management Employees agree to indemnify and hold the City of Huntington
Beach harmless against any claims made of any nature and against any suit instituted against the
City arising from this Resolution,including,but not limited to,claims arising from an
employee's participation in VEBA or from any salary reduction initiated by the City for VEBA
contributions.
B. Public Employees'Retirement System Reimbursement and Reporting,
Employees'Contribution
Non-Associated employees shall be reimbursed bi-weekly in an amount equal to 7% of the
employee's base salary (9% for safety employees) as a pickup of the employee's contribution or
portion of such contribution to the Public Employees' Retirement System (PERS). The above
PERS pickup is not base salary but is done pursuant to Section 14(h)(2) of the Internal Revenue
Code.
SECTION V—LEAVE BENEFITS
A. General Leave
1.Accrual
Employees will accrue General Leave at the accrual rates outlined below. General leave may be used
for any purpose,including vacation,sick leave,and personal leave.
General leave for non-associated employees shall be accrued as follows:
Years of Service Annual General Leave Biweekly General Leave
Allowance Allowance
First through Fourth Year 176 hours 6.77
Fifth through Ninth Year 200 hours 7.69
Tenth through Fourteenth Year 224 hours 8.62
Fifteenth Year and Thereafter 256 hours 9.85
41711 11
Enibitlbesolution No.2009-89
NON-ASSOCIATEID EMPLOYEES PAY AND BENEFITS RESOLUTION
2. Eligibility and Approval
General leave must be pre-approved except for illness,injury or family sickness,which may require a
physician's statement for approval. General leave accrued time is to be computed from hiring date
anniversary. Members shall not be permitted to take general leave in excess of actual time earned.
Members shall not accrue general leave in excess of six hundred forty (640) hours. Employees may
not use their general leave to advance their separation date on retirement or other separation from
employment.
3.Leave Benefit Entitlements
The City shall comply with all State and Federal leave benefit entitlement laws. An eligible employee
on an approved leave shall be allowed to use applicable earned Sick Leave, General Leave, or
Executive Leave for family or personal health issues. For more information on employee leave
options contact the Human Resources Department.
4. Conversion to Cash
a. Pay Off at Termination
An employee shall be paid for unused general leave upon termination of employment at which
time such terminating employee shall receive compensation at their current salary rate for all
unused, earned general leave to which they are entitled up to and including the effective date of
their termination.
b. Conversion to Cash
Two times during each fiscal year, each permanent employee shall have the option to convert
into a cash"payment or deferred compensation up to a total of one hundred-twenty(120)general
leave benefit hours per fiscal year. The employee shall give payroll two (2)weeks advance notice
of their decision to exercise such option.
C. One Week Minimum Vacation Requirement
The City Administrator may require certain positions which handle money or transfer funds to
take a minimum of one week, (i.e., five consecutive work days)paid vacation each calendar year.
d. Deferred Compensation Contribution at Time of Separation
The value of any unused earned leave benefits may be transferred to deferred compensation at
separation (including retirement), but only during the time that the employee is actively
employed with the City. The latest opportunity for such transfer must be the beginning of the
pay period prior to the employee's last day of employment.
41711 12
Exhilift -Kesolution No.7-009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
B. Holidays and Pay Provisions
1. Non-Associated employees shall receive the following legal holidays as of the first pay period
following adoption of the Non-Associated Resolution paid in full per the employee's regularly scheduled
work shift:
(1) New Year's Day Qanuary 1)
(2) Martin Luther King Day(third Monday in January)
(3) Presidents Day(third Monday in February)
(4) Memorial Day(last Monday in May)
(5) Independence Day duly 4)
(6) Labor Day(first Monday in September)
(7) Veteran's Day(November 11)
(8) Thanksgiving Day(fourth Thursday in November)
(9) The Friday after Thanksgiving
(10) Christmas Day(December 25)
2. Any day declared by the President of the United States to be a national holiday or by the Governor of
the State of California to be a state holiday and adopted as an employee holiday by the City Council of
the City of Huntington Beach.
3. For Civic Center holiday closure purposes, holidays which fall on Sunday shall be observed the
following Monday, and those falling on Saturday shall be observed the preceding Friday.
C. Sick Leave
1. Accrual
No employee shall accrue sick leave.
2. Credit
Employees assigned to Non-Associated shall carry forward their sick leave balance and shall no
longer accrue sick leave credit.
3. Usage
Employees may use accrued sick leave for the same purposes for which it was used prior to
December 25, 1999. Sick leave shall not be used to extend absences due to work related (industrial)
injuries or illnesses, this provision shall be added to Personnel Rule 18.10.
4. Payoff at Termination
a. Non Associated employees with continuous service with the City since November 20, 1978, shall
be entitled to the following sick leave payoff plan:
At involuntary termination by reason of disability, or by death, or by retirement, employees
shall be compensated at their then current rate of pay for seventy-five percent (75%) of all
unused sick leave accumulated as of July 1, 1972, plus fifty percent (50%) of unused sick leave
41711 13
Exhibit - eso ution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
accumulated subsequent to July 1, 1972,up to a maximum of seven hundred and twenty hours
(720) of unused,accumulated sick leave,except as provided in paragraph V.C.5.d below.
Upon termination for any other reason, employees shall be compensated at their then current
rate of pay for fifty percent (50%) of all unused accumulated sick leave, up to a maximum of
720 hours of such accumulated sick leave.
b. Non-Associated employees hired after November 20, 1978 shall be entitled to the following
sick leave payoff plan:
Upon termination, all employees shall be paid, at their then current salary rate, for twenty-five
percent (25%) of unused, earned sick leave to 480 hours accrued, and for thirty-five percent
(35%) of all unused, earned sick leave in excess of 480 hours, but not to exceed 720 hours,
except as provided in paragraph V.C.2.c below.
C. Except as provided in paragraph V.C.5.d below, no Non-Associated employee shall be paid at
termination for more than 720 hours of unused, accumulated sick lave. However, employees
may utilize accumulated sick leave on the basis of"last in, first out," meaning that sick leave
accumulated in excess of the maximum for payoff may be utilized first for sick leave,as defined
in Personnel Rule 18-8.
d. Non-Associated employees who had unused, accumulated sick leave in excess of 720 hours as
of July 5, 1980, shall be compensated for such excess sick leave remaining on termination
under the formulas described in paragraphs V.C.5.a and b above. In no event shall any
employee be compensated upon termination for any accumulated sick leave in excess of the
"cap" established by this paragraph(i.e.,720 hours plus the amount over 720 hours existing on
July 5, 1980). Employees may continue to utilize sick leave accrued after that date in excess of
such "cap" on a "last in, first out" basis. To the extent that any such "capped" amount of
excess sick leave over 720 hours is utilized, the maximum compensabee amount shall be
correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six months
after July 5, 1980, employee had accumulated another 48 hours. Employee is then sick for 120
hours. Employee's maximum sick leave"cap" for compensation at termination is now reduced
by 72 hours to 928.)
D. Bereavement Leave
Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in each instance
of death in the immediate family. Immediate family is defined as father, mother, sister, brother, spouse,
children, grandfather, grandmother, stepfather, stepmother, step grandfather, step grandmother,
grandchildren, stepsisters, stepbrothers, mother-in-law, father-in-law, son-in-law, daughter-in-law,
brother-in-law, sister-in-law, stepchildren,or wards of which the employee is the legal guardian.
E. Voluntary Catastrophic Leave Donation Program
Under certain conditions,an employee may donate leave time to another employee in need. The
program is outlined in Exhibit 6.
41711 14
Exhibtt - 2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
SECTION VI—RETIREE SUBSIDY MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City-sponsored medical
insurance plans in accordance with the Retiree Subsidy Medical Plan as outlined in Exhibit 2. Employees
hired on or after December 1,2009,shall not be eligible for this benefit.
SECTION VII—MISCELLANEOUS
A. Collection of Payroll Overpayments
In the event that a payroll overpayment is discovered and verified, and considering all reasonable factors
including the length of time that the overpayment was made and if and when the employee could have
reasonably known about such overpayment, the City shall take action to collect from the employee the
amount of overpayment(s). Such collection shall be processed by payroll deduction over a reasonable period
of time considering the total amount of overpayment.
In the event the employee separates from employment during the collection period, the final amount shall be
deducted from the last payroll check of the employee. If applicable, the balance due from the employee shall
be communicated upon employment separation if the last payroll check does not sufficiently cover the
amount due the City.
It shall be the responsibility of the employee and the City to periodically monitor the accuracy of
compensation payments or reimbursements due to the possibility of a clerical oversight or error. The City
reserves the right to also collect compensation overpayments caused by or the result of misinterpretation of a
pay provision by non-authorized personnel. The interpretation of all pay provisions shall be administered by
the City Administrator or designee and as adopted by the City Council. Unauthorized compensation
payments shall not constitute a past practice (1/03/05).
B. Uniforms and CAPERS Reporting
The City provides uniforms to active duty employees in the classifications of Police Chief and Fire Chief.
These employees are required to wear a standard uniform for appearance,uniformity,and public recognition
purposes.
The City will report to the California Public Employees' Retirement System (CalPERS) the average annual
cost of uniforms as special compensation for each eligible employee in accordance with Title 2, California
Code of Regulations,Section 571(a)(5).
41711 15
NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS
EXHIBIT 1
NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE
EFFECTIVE DECEMBER,2009
Job Description Pay Starting Control High
Type Grade Point Point Point
12/09
0510 De u City Administrator 715 $77.17 $85.89 $95.59
0009 Director of Building&Safety 693 $69.15 $76.96 $85.66
0014 Director of Community Services 709 $74.88 $83.35 $92.77
0008 Director of Econ Development 693 $69.15 $76.96 $85.66
0574 Director of Human Resources 693 $69.15 $76.96 $85.66
0479 Director of Info Services 693 $69.15 $76.96 $85.66
0007 Director of Library Services 680 $64.80 $72.12 $80.28
0021 Director.of Planning and Building 709 $74.88 $83.35 $92.77
0010 Director of Public Works 709 $74.88 $83.35 $92.77
0518 Finance Director 709 $74.88 $83.35 $92.77
0015 Fire Chief 721 $79.51 $88.49 $98.50
0011 Police Chief 721 $79.51 $88.49 $98.50
0016 City Attorne 752 $92.81 $103.30 $114.97
-7 City Clerk 680 $64.80 $72.12 $80.28
0018 City Treasurer 693 $69.15 $76.96 $85.66
Non Associated Final 12/17/07 16
Exhibit -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT 2
RETIREE MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City sponsored medical
insurance plans and the City shall contribute toward monthly premiums for coverage in an amount as specified in
accordance with this Plan,provided:
A. At the time of retirement the employee has a minimum of ten (10) years of continuous full time City
service or is granted an industrial disability retirement;and
B. At the time of retirement,the employee is employed by the City;and
C. Following official separation from the City, the employee is granted a retirement allowance by the
California Public Employees'Retirement System.
The City's obligation to pay the monthly premium as indicated shall be modified downward or cease
during the lifetime of the retiree upon the occurrence of any one of the following.
1. On the first of the month in which a retiree or dependent reaches age 65 or on the date
the retiree or dependent can first apply and become eligible,automatically or voluntarily,
for medical coverage under Medicare (whether or not such application is made) the
City's obligation to pay monthly premiums may be adjusted downward or eliminated.
Benefit coverage at age 65 under the City's medical plans shall be governed by applicable
plan document.
2. In the event of the death of any employee, whether retired or not, the amount of the
retiree medical insurance subsidy benefit which the deceased employee was receiving at
the time of his/her death would be eligible to receive if he/she were retired at the time
of death, shall be paid on behalf of the spouse or family for a period not to exceed
twelve (12) months.
D. Schedule of Benefits
1. Minimum Eligibility for Benefits
With the exception of an industrial disability retirement, eligibility for benefits begins after an
employee has completed ten (10) .years of continuous full time service with the City of
Huntington Beach. Said service must be continuous unless prior service is reinstated at the time
of his/her rehire in accordance with the City's Personnel Rules.
2. Disability Retirees
Industrial disability retirees with less than ten (10) years of service shall receive a maximum
monthly payment toward the premium for health insurance of $121. Payments shall be in
accordance with the stipulations and conditions, which exist for all retirees. Payment shall not
exceed dollar amount,which is equal to the full cost of premium for employee only.
41711 17
Exhibit -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
3. Maximum Months Subsidy Payments
Payment amounts may be reduced each month as dependent eligibility ceases due to death,
divorce or loss of dependent child status. However, the amount shall not be reduced if such
reduction would cause insufficient funds needed to pay the full premium for the employee and
the remaining dependents. In the event no reduction occurs and the remaining benefit premium
is not sufficient to pay the premium amount for the employee and the eligible dependents,said
needed excess premium amount shall be paid by the employee.
All retirees, including those retired as a result of disability whose number of years of service
prior to retirement, exceeds ten (10) years of continuous full time service, shall be entitled to
maximum monthly payment of premiums by the City for each year of completed City service as
follows:
Maximum Monthly Payment
for Retirements After:
Years of Service Subsidy
10 $121
11 136
12 151
13 166
14 181
15 196
16 211
17 226
18 241
19 256
20 271
21 286
22 300
23 315
24 330
25 344
41711 18
t t -Reso u ion No.2-009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
MISCELLANEOUS PROVISIONS
A. Eligibility:
1. The effective start-up date of the Retiree Subsidy Medical Plan for the various employee groups
shall be the first of the month following retirement date..
2. A retiree may change plans, add dependents, etc., during annual open enrollment. The
Administrative Services Department shall notify covered retirees of this opportunity each year.
3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of completed
service with the City of Huntington Beach.
B. Benefits:
1. Retiree Subsidy Medical Plan includes Managed Health Network (MHN), Prescription Card
System (PCS), Orange County Foundation for Medical Care (OCFMC) and Medical Stop Loss
insurance.
2. City Plans are the primary payer for active employees age 65 and over, with Medicare the
secondary payer. Retirees age 65 and over have no City Plan options and are eligible only for
Medicare.
3. Premium payments are to be received at least one month in advance of the coverage period.
C. Subsidies:
1. The subsidy payments will pay for:
a. Retiree Subsidy Medical Plan.
b. HMO.
c. Part A of Medicare for those retirees not eligible for paid Part A.
2. Subsidy payments will not pay for:
a. Part B Medicare.
b. Regular City Employee-Indemnity Plan.
c. Any other employee benefit plan.
d. Any other commercially available benefit plan.
e. Medicare supplements
D. Medicare:
1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit quarters of
Social Security will receive Part A of Medicare at no cost. Those without sufficient credited
quarters are still eligible for Medicare at age 65, but will have to pay for Part A of Medicare if the
individual elects to take Medicare. In all cases,Part B of Medicare is paid for by the participant.
41711 19
i i -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
2. When a retiree and his/her spouse are both 65 or over,and neither is eligible for paid Part A of
Medicare,the subsidy shall pay for Part A for each of them or the maximum subsidy,whichever
is less.
3. When a retiree at age 65 is eligible for paid Part A of Medicare and his/her spouse is not eligible
for paid Part A, the spouse shall not receive subsidy. When a retiree at age 65 is not eligible for
paid Part A of Medicare and his/her spouse who is also age 65 is eligible for paid Part A of
Medicare,the subsidy shall be for the retiree's Part A only.
E. Cancellation:
1. For retirees/dependents eligible for paid Part A of Medicare, the following cancellation
provisions apply:
a. Coverage for a retiree under the Retiree.Subsidy Medical Plan will be eliminated on the first
day of the month in which the retiree reaches age 65. If such retiree was covering
dependents under the Plan, dependents will be eligible for COBRA continuation benefits
effective as of the retiree's 65th birthday.
b. Dependent coverage will be eliminated upon whichever of the following occasions comes
first:
1) After 36 months of COBRA continuation coverage,or
2) When the covered dependent reaches age 65 in the event such dependent reaches
age 65 prior to the retiree reaching age 65.
c. At age 65 retirees are eligible to make application for Medicare. Upon being considered
"eligible to make application," whether or not application has been made for Medicare, the
Retiree Subsidy Medical Plan will be eliminated.
2. See provisions under`Benefits,""Subsidies," and"Medicare" for those retirees/dependents not
eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non-payment of
premium by means of a certified letter from Employee Benefits in accordance with provisions
of the Non-Associated Resolution.
4. A retiree who fails to pay premiums due for coverage and is in arrears for sixty(60) days
shall be terminated from the Plan and shall not have reinstatement rights.
41711 20
EMbi -Me-solution
NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS
EXHIBIT 3 -9/80 WORK SCHEDULE
This work schedule is known as "9/80". The 9/80 work schedule is designed to be in compliance with the
requirements of the Fair Labor Standards Act(FLSA). In the event that there is a conflict with the current rules,
practices and/or procedures regarding work schedules and leave plans,then the rules listed below shall govern.
9/80 WORK SCHEDULE DEFINED
The 9/80 work schedule shall be defined as working nine (9) days for eighty(80) hours in a two week pay period
by working eight (8) days at nine (9) hours per day and working one (1) day for eight (8) hours (Friday), with a
one-hour lunch during each work shift, totaling forty (40) hours in each FLSA work week. The 9/80 work
schedule shall not reduce service to the public, departmental effectiveness, productivity and/or efficiency as
determined by the City Administrator or designee.
A. Forty(40) Hour FLSA Work Week
The actual FLSA workweek is from Friday at mid-shift(p.m.) to Friday at mid-shift(a.m.). No employee
working the 9/80 work schedule will be able to flex their Friday start time nor the time they take their
lunch break,which will be from 12:00 p.m.to 1:00 p.m.on Fridays. All employee work shifts will start at
8:00 a.m. on their Friday worked. The start of the FLSA workweek is 12:00 noon Friday.
B. Two Week Pay Period
The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14) days until
Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine (9) hour work days
(thirty-six (36) hours) and one (1) four (4) hour Friday and those hours equal forty (40) work hours in
each work week (e.g. the Friday is split into four (4) hours for the a.m. shift, which is charged to work
week one and four(4) hours for the p.m. shift,which is charged to work week two).
C. A/B Schedules
To continue to provide service to the public every Friday, employees are to be divided between two
schedules, known as the "A" schedule and the "B" schedule, based upon the departmental needs. For
identification purposes, the "A" schedule shall be known as the schedule with a day off on the Friday in
the middle of the pay period,or,"off on payday", the"B" schedule shall have the first Friday(p.m.) and
the last Friday(a.m.) off,or"working on payday". An example is listed below:
F
Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9^ 4 4
B Schedule - - - - 9 9 9 9 4 4 - 9 9 9 9 - -
Non Associated Final 42/17/07 21
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
D. A/B Schedule Changes
FLSA exempt employees may change A/B schedules at the beginning of any pay period with supervisor
or City Administrator approval.
E. Emergencies
All employees on the 9/80 work schedule are subject to be called to work any time to meet any and all
emergencies or unusual conditions which, in the opinion of the City Administrator, or designee may
require such service from any of said employees.
LEAVE BENEFITS
When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9) hours of eligible
leave per workday shall be charged against the employee's leave balance or eight(8) hours shall be charged if the
day off is a Friday. All leaves shall continue under the current accrual, eligibility, request and approval
requirements.
1. General Leave—As stated in the Non-Associated Resolution.
2. Sick Leave—As stated in the Non-Associated Resolution.
3. Executive Leave—As stated in the Non-Associated Resolution.
4. Bereavement Leave-As stated in the Non-Associated Resolution.
S. Holidays - As stated in the Non-Associated Resolution.
6. jury Duty—The provisions of the Personnel Rules shall continue to apply,however,if an FLSA exempt
employee is called to serve on jury duty during a normal Friday off,Saturday,or Sunday,or on a City holiday,
then the jury duty shall be considered the same as having occurred during the employees day off work,
therefore, the employee will receive no added compensation.
41711 22
i i -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT 4 -VOLUNTARY CATASTROPHIC LEAVE DONATION
Guidelines
1. Putpose
The purpose of the voluntary catastrophic leave donation program is to bridge employees who have
been approved leave time to either; return to work, long-term disability, or medical retirement.
Permanent employees who accrue vacation,general leave or compensatory time may donate such leave
to another permanent employee when a catastrophic illness or injury befalls that employee or because
the employee is needed to care for a seriously ill family member. The leave-sharing Leave Donation
Program is Citywide across all departments and is intended to provide an additional benefit. Nothing in
this program is intended to change current policy and practice for use and/or accrual of vacation,
general,or sick leave.
2. Definitions
Catastrophic Illness or Injury - A serious debilitating illness or injury,which incapacitates the employee
or an employee's family member.
Family Member- For the purposes of this policy, the definition of family member is that defined in the
Family Medical Leave Act(child,parent,spouse or domestic partner).
3. Eligible Leave
Accrued compensatory, vacation or general leave hours may be donated. The minimum donation an
employee may make is two (2) hours and the magnum is forty(40) hours.
4. Eligibility
Permanent employees who accrue vacation or general leave may donate such hours to eligible recipients.
Compensatory time accrued may also be donated. An eligible recipient is an employee who:
• Accrues vacation or general leave;
• Is not receiving disability benefits or Workers'Compensation payments;and
• Requests donated leave.
5. Transfer of Leave
The maximum donation credited to a recipient's leave account shall be the amount necessary to ensure
continuation of the employee's regular salary during the employee's period of approved catastrophic
leave. Donations will be voluntary,confidential and irrevocable. Hours donated will be converted into a
dollar amount based on the hourly wage of the donor. The dollar amount will then be converted into
accrued hours based on the recipient's hourly wage.
An employee needing leave will complete a Leave Donation Request Form and submit it to the
Department Director for approval. The Department Director will forward the form to Human
Resources for processing. Human Resources,working with the department,will send out the request for
leave donations.
Employees wanting to make donations will submit an Authorization for Donation to the Human
Resources Division (payroll).
41711 23
Exhibit` -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
All donation forms submitted to payroll will be date stamped and used in order received for each bi-
weekly pay period. Multiple donations will be rotated in order to insure even use of time from donors.
Any donation form submitted that is not needed will be returned to the donor.
6. Other
Please contact the Human Resources Department with questions regarding employee participation in
this program.
41711 24
Exhibit -Resolution No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Voluntary Catastrophic Leave Donation Program
Leave Request Form
Requestor,Please Complete
According to the provisions of the Voluntary Catastrophic Leave Donation Program,I hereby request
donated vacation,general leave or compensatory time.
MY SIGNATURE CERTIFIES THAT:
• A Leave of absence in relation to a catastrophic illness or injury has been approved by my'
Department;and
• I am not receiving disability benefits or Workers'Compensation payments.
tame. (Please Print or Type.Last,First,MI)
ork Phone: epartment: `
fob Title: rmployee ID#.
Requester Signature: ate:
i
I
epartment Director Signature of Support: ate:
a
F
.«.�:>, /sp :,�- � � ys-„"" wiz ��cm,.a,� +���, �������� � ;.,�.7a .y.,�s♦.9.,rnu�.x..>n �����.. �'x .p�.,..t
Please submit this form to the Human Resources Department.
41711 25
i i - so ion No.2009-89
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Voluntary Catastrophic Leave Donation Program
Leave Donation Form
Donor,please complete
onor Name: (Please Print or Type.Last,First,MI)
rork Phone:
onor Job Title:
------------
Type of Accrued Leave: Number of Hours I wish to Donate:
Vacation Hours of Vacation
[].Compensatory Time Hours of Compensatory Time
❑ General Leave i Hours of General Leave
I understand that this voluntary donation of leave credits,once processed,is irrevocable;
but if not needed, the donation will be returned to me. I also understand that this donation will
remain confidential.
I wish to donate my accrued vacation,comp or general leave hours to the Leave Donation
Program for:
ligible recipient employee's name (Last,First,W:
onor Signature. ate:
Please submit to the Human Resources Department.
41711 26
Res. No. 2009-89
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City
of Huntington Beach, and ex-officio Clerk of the City Council of said City, do
hereby certify that the whole number of members of the City Council of the City
of Huntington Beach is seven; that the foregoing resolution was passed and
adopted by the affirmative vote of at least a majority of all the members of said
City Council at an regular meeting thereof held on December 21, 2009 by the
following vote:
AYES: Carchio, Coerper, Hardy, Green, Bohr, Dwyer, Hansen
NOES: None
ABSENT: None
ABSTAIN: None
C6k Clerk and ex-offici Clerk of the
City Council of the City of
Huntington Beach, California