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Home My WebLink AboutCity Council - 2011-11 RESOLUTION NO. 2011-11 A RESOLUTION OF THE CITY COtJ`NCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE MUNICIPAL EMPLOYEES' ASSOCIATION (MEA), BY ADOPTING THE SIDE LETTER OF AGREEMENT WHEREAS, on November 19, 2007, the City Council of Huntington Beach adopted Resolution No. 2007-85 for the purpose of adopting the Memorandum of Understanding (MOU) between the City and the Municipal Employee's Association(MEA); and Subsequent to the adoption of the MOU, the City of Huntington Beach and MEA agreed to changes, corrections and clarifications to the MOU that are reflected in a Side Letter of Agreement between the City of Huntington Beach and MEA ("Side Letter of Agreement") attached hereto as Exhibit A and incorporated herein by this reference. The Side Letter of Agreement pertains to procedures for layoff, bumping rights, and re-employment. a NOW, THEREFORE,the City Council of the City of Huntington Beach does hereby resolve as follows: 1. The Side Letter of Agreement amends the MOU between the City of Huntington Beach and MEA. 2. The Side Letter of Agreement attached hereto as Exhibit A is approved and adopted. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 2 2 n d day of February , 2011. Aio-U44 e ayor REVIE D APPROVED: INITIAT I ND PROVED: CifAtVinistrator Director of Hum esources APPROVED AS TO FORM: C y Attorney 11-2785/58840 / Exhibit "A" - Resolution No. 2011-11 CITY OF HUNTINGTON BEACH SIDE LETTER AGREEMENT Representatives of the Municipal Employees' Association ("MEA") and the City of Huntington Beach ("City") hereby agree to the following terms related to the MEA MOU with respect to the following: PROCEDURES FOR LAYOFF, BUMPING RIGHTS, RE-EMPLOYMENT Whenever it is necessary because of lack of work or funds to reduce the staff of a city department, a department head may lay off employees covered by the MEA MOU pursuant to these procedures. PROCEDURES When it has been determined that layoffs within a department are necessary, the department head shall submit to Administration a Reduction in Force Proposal identifying the positions to be eliminated, justification for eliminating the positions, the layoff date and a listing of all remaining positions. The employee with the least City-wide service credit in the job class within the department shall be designated as the employee subject to being laid off. Upon approval of the recommended proposal, Administration will forward the list to the Human Resources Director for determination of the incumbents'seniority according to service credit. Prior to implementing a layoff, department heads shall identify vacant positions that are authorized by Administration to be filled. The list of vacancies approved for fulfillment shall be provided to the Human Resources Director. I-ORDER OF LAYOFF The order of employees subject to layoff is as follows: 1. Temporary employees in any MEA-represented classification shall be separated first, before any permanent employees. 2. Probationary employees in the affected MEA-represented classification shall be separated next; after all temporary employees have been separated. 3. Permanent employees in the affected MEA-represented classification with the least City seniority shall be separated next. Employees within the affected classification shall be laid off in order of least service credit seniority. If two or more employees in the same job class are determined to have the equivalent overall service credit, the employee who has the least amount of service in the affected job class shall be deemed to be the least senior employee. II-NOTIFICATION TO EMPLOYEES Notice to the employee shall be issued by the Human Resources Department fifteen (15) working days prior to the effective date of layoff. The notice of layoff shall be in writing and shall contain the reason or reasons for the lay-off. Such notification may be personally delivered at work or mailed to the last known mailing address maintained in the employee's personnel file. Layoff notices may be initially issued to all employees who may be subject to layoff as a result of employees exercising bumping rights. Page 1 of 5 2/2/2011 Exhibit "A" - Resolution No. 2011-11 CITY OF HUNTINGTON BEACH SIDE LETTER AGREEMENT III-OPTIONS IN LIEU OF LAYOFF Exercise Bumping Rights Bumping into job classes included in the MEA job salary schedule is the exclusive right of MEA- represented employees. Therefore, MEA-represented employees may only bump into positions within their same bargaining unit. An employee subject to layoff may displace or bump an employee with less city-wide service credit seniority in an equivalent or lower ranking position within the same job group. In the event two employees in the same job classification have the same initial hire date into an MEA represented job but appointed into the present job on different dates, seniority ranking will be based on the date appointed to the current job classification. Seniority ranking for employees hired on the same date into the same job classification will be determined by lottery. Displacements may be within the same department or into a position within the same job class or job group in another department. An employee cannot displace into a higher level position within the same job group even if the employee previously held the higher level position. An employee exercising a bump into another position must satisfy the following criteria: 1. Currently employed in a position governed by the MEA MOU; 2. Previously held the position and the job has not substantially changed since the employee last held the position;OR 3. Current position is in the same job group;AND 4. Possesses the minimum qualifications and all special licenses or certificates minimally required to perform the duties of the position. Serving in an acting assignment does not exempt an employee from being displaced from the position regularly assigned. Displacements are exercised according to an employee's permanent position assignment. Employees assigned to an acting assignment continue to accrue service credit in their regular job class, not in the job class of the acting position. The employee with the least seniority who has been displaced shall be considered as scheduled for being laid off and will be eligible to transfer or displace to an alternative position. The bumping process may continue until such time as the employee with the least city-wide seniority has been displaced. Reassignment or Voluntary Demotion The department head may offer the affected employee a reassignment or voluntary demotion within the division or department to an equivalent or lower job class. Employees who accept a demotion or displace into a lower graded job shall be placed on the step of the lower range that is closest to the current pay range step. Transfer to Vacant Position An employee may request a lateral transfer to a vacant position in another department within the City that is in the same job class and authorized to be filled. If a lateral transfer is not available, the employee may request a transfer to a lower-graded vacant position in the same job group. Transfers to higher-graded positions are not allowed even if the employee previously held the higher position. While Page 2 of 5 2/2/2011 Exhibit "A" - Resolution No. 2011-11 CITY OF HUNTINGTON BEACH SIDE LETTER AGREEMENT positions may be identified as belonging to the same job group, all transfers are contingent upon the employee possessing the necessary qualifications to perform the duties of the position. If an employee with greater seniority refuses to exercise a bump or accept a transfer,the employee shall be laid off. IV-NOTIFICATION OF EMPLOYEE INTENT The employee to be laid off shall notify the Department Head and the Human Resources Director within five(5)working days after receiving the notice of layoff of the intent to: 1) Exercise the right to bump into a position 2) Transfer into a vacant position 3) Accept such layoff prior to or as of the effective date thereof Timelines will be strictly adhered to. If the employee fails to provide notification of intent within the prescribed time frame, the employee will be laid off. If a deadline falls on a day that the Human Resources Department is closed, the deadline will be extended to the next day the HR Department is open. V-PLACING NAMES OF EMPLOYEES TO BE LAID OFF OR DEMOTED ON REEMPLOYMENT LISTS The names of employees to be laid off or demoted shall be placed upon an appropriate reemployment list for the class from which the employees were laid off or demoted. Such names may also be placed upon the general reemployment list for such other appropriate classes as the Director of Human Resources determines. VI-REEMPLOYMENT/REINSTATEMENT A general reemployment list will be maintained for each class consisting of the names of all persons who have occupied positions with probationary or permanent status in the class and who have been laid off or demoted in lieu of layoff. Names will be listed in the order of length of service from highest to lowest and remain on the list for two (2)years unless such persons are reemployed by the City sooner. VII-SALARY OF EMPLOYEE REINSTATED TO POSITION AFTER LAYOFF OR DEMOTION An employee on the general reemployment list who is reinstated to a former position in the same job class held before the layoff or prior to accepting a demotion in lieu of layoff, shall receive not less than the same step in the salary range as received in the position in that class prior to such layoff or demotion. Page 3 of 5 2/2/2011 Exhibit "A" - Resolution No. 2011-11 CITY OF HUNTINGTON BEACH SIDE LETTER AGREEMENT DEFINITIONS BUMPING RIGHT. The right of an employee with greater seniority whose job is being abolished to displace (bump) into a position held by an employee with less seniority, provided the following qualifications are met: 1. The employee held the position before and the job has not substantially changed since the employee last held the position;OR 2. The employee's current position is in the same job group. Displacement can only be exercised into lower or equally graded jobs, even if the employee previously held a higher level position within the same job group. AND 3. The employee possesses the minimum qualifications and all special licenses or certificates minimally required to perform the duties of the position. CLASS. A group of positions sufficiently similar in duties, responsibilities, authority and minimum qualifications to permit combining them under a single title, and to permit application of common standards of selection and compensation. COMPETITIVE SERVICE. A listing of the titles and salary ranges for the classifications of an association. CONTINUOUS SERVICE. Employment without interruption except for approved leaves of absence. JOB GROUP. A grouping of jobs that handle similar types of work and require similar types of training, skills, knowledge and expertise. lobs in a group may not be unique to just one department or division; i.e. jobs in the same job group may reside in the same department or in different departments across the City. LAYOFF. Termination of an employee because of lack of funds or lack of work. POSITION. Any office or employment (whether part-time or full time, temporary or permanent, occupied or vacant) involving the performance of certain duties by an employee. POSITION ASSIGNMENT. The assignment of a single position to its proper class in accordance with duties performed and the authority and responsibility exercised. SENIORITY. The ranking of employees in order of: 1. Continuous city-wide service based upon hire date 2. Length of time in current job classification SERVICE CREDIT. Total time of full-time continuous service within the City at the time the layoff is initiated, including probation, paid leave or military leave. Permanent part-time employees earn service credit on a pro-rata basis. For purposes of this procedure, service credit shall be calculated based upon a full calendar month of service in the classification. In the case of equivalent months of service for employees in the same class (a tie), the number of days within a partial month of service in the class shall be used based upon date of appointment to the class as determined by the Personnel Transaction on file in the Human Resources Department. Page 4 of 5 2/2/2011 Exhibit "A" - Resolution No. 2011-11 CITY OF HUNTINGTON BEACH SIDE LETTER AGREEMENT IN WITNESS WHEREOF, the parties have caused this SIDE LETTER AGREEMENT to be executed by and through their authorized officers on For MEA: For the Cit of Huntington Beach: Gre 'o Daniel, Teamsters 911 Fre 1 City ager I/ Ju y e �s, A President i ele Carr, rector, Human Res urces Dated: ��03//� Dated: ` APPROVED AS TO FORM: fifer McGrath, ity Attor ey Dated: _ ( �f Page 5 of 5 2/2/2011 Exhibit "A" - Resolution No. 2011-11 MEA JOB GROUPS Job Pay Job Group Title Code Grade Senior Deputy City Clerk 0135 525 Executive Assistant 0061 518 Administrative Aide 0428 515 Paralegal 0485 515 Accounting Technician Supv 0294 494 Administrative Assistant 0278 490 Senior Payroll Technician 0446 487 Senior Accounting Technician 0288 484 Legal Assistant 0300 481 Deputy City Clerk 0134 476 Police Records Supervisor 0283 471 Civilian Check Investigator 0162 470 Payroll Technician 0447 468 Accounting Technician II 0287 465 Personnel Assistant 0279 462 Police Services Specialist 0308 460 Administrative Secretary 0289 458 Court Liaison Specialist 0312 458 Accounting Technician 1 0286 446 Office Specialist 0290 440 Police Records Specialist 0307 440 Office Assistant II 0304 429 Library Processing Clerk 0310 425 Library Services Clerk 0451 425 Police Records Technician 0282 420 Library Clerk 0311 405 Library Clerk Specialist(T) 0305 405 Mail Services Clerk 0303 400 Office Assistant 1 0306 392 Cultural Services Aide 0299 492 Art Programs Curator 0297 492 Arts Education Coordinator 0296 465 Beach Maintenance Crewleader 0149 529 Sr Facilities Maintenance Technician 0343 500 Beach Equipment Operator 0358 477 Beach Maintenance Service Worker 0452 460 Building Inspector III 0208 548 Building Inspector II 0211 528 Building Inspector 1 0210 508 2/2/2011 1 Exhibit "A" - Resolution No. 2011-11 MEA JOB GROUPS Building Plan Checker II 0520 575 Building Plan Checker 1 0176 545 Senior Permit Technician 0437 500 Permit Technician 0295 451 NNIN np NO` Senior Code Enforcement Officer 0434 533 Code Enforcement Officer II 0182 513 Parking/Traffic Control Supervisor 0577 494 Parking/Traffic Control Coordinator 0455 481 Field Services Representative 0398 474 Code Enforcement Officer 1 0186 471 Parking/Traffic Control Officer 0262 434 Code Enforcement Technician 0511 434 4tT1N1Li11i�CctllraS,,.>,. N Video Engineer Supervisor 0137 542 Television Producer/Director 0203 515 Public Information Specialist 0205 515 Media Production Coordinator 0206 487 Video Engineer 0480 481 Corse uctian •. Senior Construction Inspector 0171 548 Senior Inspector Water Construction 0188 539 Construction Inspector II 0463 528 Water Construction Inspector 0189 514 Construction Inspector 1 0172 508 Facilities Maintenance Crewleader 0143 534 Traffic Signal/Light Crewleader 0140 534 Electrical Leadworker 0375 526 Traffic Signal/Light Leadworker 0374 518 Traffic Signals Electrician 0336 513 Electrician 0339 510 "moort-0 a „ . H Construction Project Coordinator 0587 562 Survey Party Chief 0183 553 Senior Engineering Technician 0586 552 Civil Engineering Assistant 0106 550 Public Works Plan Checker 0207 545 Traffic Engineering Technician 0181 534 Computer Drafting Technician 0179 534 Engineering Technician 0180 522 Survey Technician II 0185 497 Survey Technician 1 0174 481 Engineering Aide 0175 481 2/2/2011 2 Exhibit "A" - Resolution NO, 2011-11 �� 0�� GROUPS x*n�-v~� v�v�� n ��'`^ ' |°r'/��*n`. ^ ��` / ��'��^ �� OIL Admin Environmental Specialist 0445 550 RideohaneCoordinahnr 0583 523 Park Naturalist 0204 520 "^ ' dtg��nm�y ��o �� ' �a^| r��L��`��m�r� ` |��4� ��^ 91 Sr Helicopter Maintenance Technician 0334 504 Sr Marine Equipment Mechanic 0303 535 Equipment Services Crew|aader 0382 635 Equip/Auto Maintenance Cnavv|eoder 0142 535 Equip/Auto Maintenance Leadwmrker 0472 516 Vehicle Body Repair Crevveader 0372 510 Marine Equipment Mechanic 0448 514 K8eohanio /|/ 0347 500 Helicopter Maintenance Technician 0337 409 K4euhanio || 0348 488 Parking Meter Repair Technician 0177 488 Senior Vehicle Body Technician 0360 488 Water Meter Repair Technician 0350 470 Parking Meter Repair Worker 0395 472 Mechanic 0384 487 Tire Service Worker(T) 0388 461 Vehicle Body Technician 0361 435 rato Grader Equipment Operator 0352 493 Water Equipment Operator 0384 493 Beach Equipment Operator 0358 477 Landscape Equipment Operator 0350 477 Signs/Marking Equipment Operator 0354 477 Street Equipment Operator 0381 477 Tree Equipment Operator 0365 477 Wastewater Equipment Operator 0382 477 � � . at gi=� - '.` �°�`.` Facilities Maintenance Cravveodar 0143 534 PainberLaadvvorker 0378 611 Plumber 0342 505 Sr Facilities Maintenance Technician 0343 600 Carpenter 0340 495 Masonry Worker 0344 405 Pointer 0341 495 Concrete Finisher 0346 487 Facilities Maintenance Leadvvorker 0407 484 Facilities Maintenance Technician 0301 488 Maintenance Worker 0304 434 2/2/2011 3 Exhibit "A" - Resolution No. 2011-11 ��U� � U��U� GROUPS nVn�_�v "�� ^ ^�� 0�� W�/ � Senior Accountant 0110 547 Accountant 8111 519 Accounting Technician Supv 0204 494 Senior Accounting Technician 0288 484 Accounting Technician || 0287 486 Accounting Technician | 0286 448 Emergency Medical Svcs Coordinator 0232 595 Emergency Services Coordinator 0108 565 Fire Prevention Inspector 0588 563 Haz Mat Program Specialist 0190 541 Fire Safety Program Specialist 0260 510 Fire Training Maintenance Technician 0173 502 Fire Training Media Specialist 0204 400 �Q�' Parking/Traffic Control Supervisor 0577 494 Parking/Traffic Control Coordinator 0455 481 Crossing Guard Coordinator 0482 481 Beach Maintenance Service Worker 0452 460 Maintenance Service Worker 0302 400 Water Meter Reader 0397 454 Custodian 0400 439 Parking/TraffioContrn| Officer 8262 434 Maintenance Worker 0394 434 Groundovvorkar 0390 434 ��y�—°�a�� m�w�� Human Services Program Supervisor 0113 525 Program Coordinator-Human Services 0584 502 Social Worker 0360 492 Community Relations Specialist 0203 481 Senior Svcs Trans Coordinator 0481 473 Volunteer Services Coordinator 0288 473 Assistant Social Worker 0207 451 Senior Services Assistant 0206 370 2/2/2811 4 Exhibit "A" - Resolution No. 2011-11 �� U�� GROUPS n�n�-�� ^�� . ^ p0�w�^9��^ Information Systems Analyst |V 0118 501 Information Systems Analyst ||| 0117 572 Information Systems Analyst || 0505 559 G|S Analyst || 0178 559 Telecommunications Specialist 0105 554 G|8 Analyst | 0570 543 Information Systems Analyst | 0115 543 Sr Information Systems Technician 0491 520 Information Systems Specialist ||| 0313 520 Information Systems Technician |V 0492 515 Communications Technician 0335 503 Information Systems Technician ||| 0493 485 Information Systems Specialist || 0213 491 Information Systems Technician || 0494 472 Information Systems Specialist | 8212 472 Information Systems Technician | 0405 448 Computer Operator 0193 443 / Park Maintenance Crevveoder 0153 534 Pest Control Advisor Crew|aodor 0154 520 Trees Maintenance Crew|eader 8144 529 Landscape [WaintCrew|eader 0145 529 |rrigoUonCravWeader 0156 529 Trees Maintenance Leodvvorkor 0400 403 Landscape Maintenance Laadvvorkar 0402 493 Tree Equipment Operator 0306 477 Landscape Equipment Operator 0359 477 Pest Control Specialist 0307 471 Irrigation Specialist 0357 471 Maintenance Service Worker 0302 460 Groundsvvnrkar 0300 434 URN ~ ` Librarian 0114 497 Literacy Program Specialist 0302 497 Senior Library Specialist 0450 478 Library Facilities Coordinator 0432 470 Library Specialist 0267 460 Media Services Specialist 0380 460 Theater Media Technician 0433 460 Senior Library Services Clerk 0309 444 . �0�a ��. �� , �� _�� _ � �m�� xw��ww�p.wms��^�w�m� 'mm�� , NN Parking &CompingCrevveadar 0450 528 Parking &Camping Leodwmrker 0401 403 Parking &Camping Assistant 0570 434 2/2/2O11 5 Exhibit "A" Resolution No. 2011-11 MEA JOB GROUPS an pin Development Specialist 0138 525 Housing Development Specialist 0139 524 Assistant Planner 0108 524 Planning Aide 0136 481 a Senior Criminalist 0120 562 Crime Analyst Senior 0165 546 Forensic Systems Specialist 0470 539 Criminalist 0119 525 Latent Fingerprint Examiner 0163 517 Crime Analyst 0166 515 Crime Scene Investigator 0255 503 Police Photo/Imaging Specialist 0197 502 Police Systems Coordinator 0215 491 Latent Fingerprint Examiner Trainee 0164 479 Graphics Administrative Specialist 0187 471 "R Buyer 0112 516 Warehousekeeper 0385 481 Property Officer 0259 479 Equipment Support Assistant 0383 466 Distribution Services Clerk 0456 435 Stock Clerk 0386 434 Community Services Recreation Supv 0258 525 Community Services Rec Coordinator 0252 502 N 4 Z"MM ifog Al WORK T wo Senior Printing Services Technician 0168 482 Printing Services Technician 0399 445 a ...I s *� MR .. ... Risk e , Senior Wrkr's Comp Claims Examiner 0436 522 Wrkr's Comp Claims Examiner 0202 440 Medical Claims Examiner 0285 440 "S 51 'N SIR\, "M SCADA Coordinator 0515 529 SCADA Technician 0346 505 ar Ip n IF AR M, Ik 11 a,& Signs & Markings Crewleader 0148 534 Signs Leadworker 0338 497 Traffic Markings Leadworker 0410 493 Signs Marking Equipment Operator 0354 477 Traffic Maintenance Service Worker 0389 460 2/2/2011 .6 Exhibit "A" - -Resolution No. 2011-11 MEA JOB GROUPS .0 greet' than Street Maintenance Crewleader 0150 529 Street Maintenance Leadworker 0406 503 Street Services Leadworker 0478 503 Street Equipment Operator 0361 477 Maintenance Service Worker 0392 460 ;lt�aSteter x, �. ' , ... .- Wastewater Operations Crewleader 0146 529 Wastewater Operations Leadworker 0404 493 Wastewater Equipment Operator 0362 477 Senior Wastewater Pump Mechanic 0349 477 Wastewater Pump Mechanic 0387 472 Wastewater Maintenance Service Worker 0454 460 Water Ditrtibut-Yn Water Distribution Maint Crewleader 0151 529 Water Distribution Meters Crewleader 0147 529 Water Distribution Maint Leadworker 0379 509 Water Utility Locator 0449 503 Water Systems Technician III 0370 499 Water Distribution Meters Leadworker 0377 493 Water Equipment Operator 0364 493 Water Systems Technician II 0369 479 Water Meter Repair Technician 0356 476 Water Service Worker 0461 466 Water Systems Technician 1 0368 466 #er M, q0t R#rlers .. .. Senior Water Meter Reader 0396 470 Water Meter Reader 0397 454 \ V1t PrcdUtion Water Operations Crewleader 0152 529 Water Conservation Coordinator 0582 523 Water Operations Leadworker 0371 515 Water Systems Technician III 0370 499 Water Systems Technician II 0369 479 Water Systems Technician 1 0368 466 Water Quality Coordinator 0156 529 Cross-Connection Control Specialist 0192 513 Water Quality Technician 0191 503 2/2/2011 7 Res. No. 2011-11 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on February 22, 2011 by the following vote: AYES: Shaw, Harper, Hansen, Carchio, Bohr, Boardman NOES: None ABSENT: Dwyer ABSTAIN: None 4'w") Cif Clerk and ex-officioQ lerk of the City Council of the City of Huntington Beach, California