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Home My WebLink AboutCity Council - 2011-68 RESOLUTION NO. 2011-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2011/12 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2011/12 budget, staff reports, and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2011/12, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2011/12, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibits A and A-1, which are attached hereto and incorporated herein by this reference. SECTION 3: That the Proposed Budget for Fiscal Year 2011/12, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, and detail of estimated revenue, is hereby approved. SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed $500,000. 11-3030/69125 1 Resolution No. 2011-68 SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for FY 2011/12, Exhibit B, are approved in concept, and in accordance with Section 503 and Section 614 of the City Charter. The Director of Public Works is authorized to publicly advertise for bids on these projects. SECTION 8. That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2011/12, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of Se , 2011. a Y REVIEW D APPROVED: INIT TED AND APPROVED: City a r Finance Director APPROVED AS TO FORM: r ty�Attomey Exhibits A. 2011/12 Fiscal Year Budget A-1 Estimated Revenue and Transfers B. Proposed Budget for Fiscal Year 2011/12 C. Tables of Organization 11-3030/69125 2 Resolution No.2011-68 Exhibit A City of Huntington Beach 2011112 Fiscal Year Budget i Department/Fund Title Appropriations & Transfers Out General Fund(Company 100) City Council 298,819 City Attorney 2,161,624 City Clerk 707,537 City Treasurer 133,331 City Manager 1,547,745 Community Services 12,731,959 Economic Development 1,596,488 Finance 51014,722 Fire 33,159,427 Human Resources 4,842,549 Information Services 51844,245 Library Services 4,156,349 Non-Departmental 25,431,749 Planning and Building 6,177,166 Police 58,868,831 Public Works 20,875,437 Sub-Total General Fund 183,547,97 Other Funds (Company Number and Title) 00101 -Speck Events 246,000 00122-Jail Pay Phone 10,000 00201 -Air Quality Fund 584,509 00204- Fourth of July Parade 399,740 00207-Gas Tax Fund 3,719,980 00209- Park Acquisition &Development 828,494 00210-Sewer 400:000 00212- Narcotics Forfeiture- Federal 500;000 00213-Measure M Fund 2,367,237 00214- Narcotics Forfeiture-State 100,000 00215- Rehabilitation Loans 500,000 00216- Property and Evidence 250,000 00219-Traffic Congestion Relief 42 2,715,000 00305- RDA Cap Project Area 788,801 00306-Low Income Housing Inc 2,491,403 00308- In-Lieu Parking Downtown 50,000 00315-Southeast Coastal Project 5,000 00401 -Debt Svc HBPFA 4,659,000 00405- Debt Svc Grand Coast CFD2000-1 1,244,100 00406- Debt Svc Mello Roos, 232,628 00407-RDA HB Debt Svc Project Area 19,470,749 00408- Debt Svc McDonnell CFD 2002-1 352,600 00409-Debt Svc Southeast Coastal. 15,000 00410-Debt Svc Bella Terra 1,813,400 Item 14. - 9 HB -864- Resolution No.2011-68 Exhibit A City of Huntington Beach 2011/12 Fiscal Year Budget Appropriations& Department/Fund Title Transfers Out 00501 - CUPA 245,346 00504- Refuse Collection Service 10,851,780 00506-Water 40,744,275 00507-Water Master Plan 2,681,398 00508-WOCWB 166,500 00509-Refuse Education 51,621 00511 - Sewer Service Fund 14,368,866 00701 -BID-Auto 142,000 00702- Retiree Insurance Fund 1,169,170 00703- Retirement Supplement 3,349,309 00704-Fire JPA Fund 615,692 00707- Debt Svc Judgment Oblig Bonds 1,034,300 00709-BID-Hotel/Motel 1,190,000 00710-BID-Downtown 95,000 00711 - Parking Structure-Bella Terra 514,000 00712- Parking Structure-Strand 850,000 00807- Energy Efficiency 24,209 00851 - HOME Program 11/12 722,000 00860- CDBG 09/10 25,002 00861 - CDBG 10/11 520,000 00873-OCTA/Cip Grant 874,935 00875-Sa8v 349,837 00878-Caltrans Grants 224,140 00892- Storm Water Quality 1,000,000 00909- UASI/OCiAC Program 157,041 00961 - HBRR 1,568,000 00962-CDBG 11/12 1,234,000 00964-OCATT Program 171,942 Sub-Total Other Funds 128,684,004 Total City Lkggropriations 312 231 981 RB =865- Item 14. - 10 Resolution No.2011-68 Exhibit A-1 City of Huntington Beach Estimated Revenue and Transfers 2011/12 Fiscal Year Budget Revenue& Fund Title Transfers In 00100-General Fund 182,858,785 00101 -Specific Events 270,000 00104-School Events 5,000 00122-Jail Pay Phone 10,000 00201 -Air Quality Fund 248,000 00204- Fourth of July Parade 400,000 00206-Traffic Impact 79,000 00207-Gas Tax Fund 3,195,000 00209- Park Acquisition & Development 115,000 00210-Sewer 147,310 00211 - Drainage 50,000 00213- Measure M Fund 2,514,000 00214- Narcotics Forfeiture-State 10,000 00215- Rehabilitation Loans 217,000 00218- Hwy Safety Traffic Reduct 1 B 5,000 00219-Traffic Congestion Relief 42 2,275,000 00305- RDA Cap Project Area 1,240,000 00306-Low Income Housing Inc 175,000 00308- In-Lieu Parking Downtown 61,000 00401 - Debt Svc HBPFA 4,659,000 00405- Debt Svc Grand Coast CFD2000-1 1,253,500 00406- Debt Svc Mello Roos 217,500 00407- RDA HB Debt Svc Project Area 18,530,000 00408- Debt Svc McDonnell CFD 2002-1 341,000 00409- Debt Svc Southeast Coastal 95,000 00410- Debt Svc Bella Terra 2,500,000 00501 -CUPA 210,000 00504- Refuse Collection Service 10,827,500 00506-Water 36,332,000 00507-Water Master Plan 500,000 00508- WOCWB 145,956 00509- Refuse Education 51,000 00511 - Sewer Service Fund 11,066,000 00701 -BID-Auto 172,000 00702- Retiree Insurance Fund 1,526,000 00703- Retirement Supplement 3,678,000 00704- Fire JPA Fund 206,000 00707- Debt Svc Judgment Oblig Bonds 1,034,300 00709- BID- Hotel/Motel 1,190,000 00710- BID- Downtown 95,000 00711 -Parking Structure-Bella Terra 514,000 00712- Parking Structure-Strand 1,000,000 00851 - HOME Program 11/12 722,000 00962-CDBG 11/12 1,234,000 Total Revenue 291 974 851 Item 14, - 11 RB -866- 7 City of Huntington Beach Adopted BudLyet FY 2011 /2012 ------------- City of Huntington Beach Adopted Budget Fiscal Year s 2011/2012 z o. Submitted by Fred A. Wilson, City Manager INTENTIONALLY LEFT BLANK -:� City of Huntington Beach ! Table of Contents Adopted Budget FY 2011/12 City Council Directory........................................................................................ 1 City of Huntington Beach City Officials ............................................................. 3 City of Huntington Beach Organizational Chart ............................................... 5 Distinguished Budget Presentation Award ....................................................... 7 TransmittalLetter ............................................................................................. 9 BudgetMessage .............................................................................................. 12 Community Profile City of Huntington Beach Community Profile.................................................... 19 Budget Summaries Authorized Full-Time Equivalent Personnel...................................................... 21 Estimated Changes to Major Fund Balances.................................................... 22 Expenditure Summary All Funds Summary by Fund ........................................ 23 Expenditure Summary All Funds Combined Detail by Object Account............. 26 General Fund by Object Account All Departments Combined ......................... 32 Revenue Summary All Funds Summary by Fund............................................. 33 Revenue Summary All Funds Combined Detail by Object Account.................. 37 Revenue Summary General Fund Combined Detail by Object Account........... 45 Department Budgets CityCouncil ...................................................................................................... 49 CityAttorney ..................................................................................................... 55 CityClerk .......................................................................................................... 67 CityTreasurer .................................................................................................. 77 CityManager .................................................................................................... 87 Community Services ........................................................................................ 97 Economic Development ................................................................................... 119 Finance ............................................................................................................ 153 Fire ................................................................................................................... 171 Human Resources ........................................................................................... 187 Information Services ........................................................................................ 199 LibraryServices ............................................................................................... 215 Planning and Building ...................................................................................... 233 Police ............................................................................................................... 253 PublicWorks .................................................................................................... 273 Non-Departmental ............................................................................................ 309 City of Huntington Beach Table of Contents Adopted Budget FY 2011/12 Capital Improvement Program Capital Improvement Program Narrative .......................................................... 319 NewAppropriations .......................................................................................... 327 Continuing Appropriations ................................................................................ 329 Capital Improvement Program FY 2011/2012 through 2015/2016 ................... 332 Drainage & Water Quality ................................................................................ 334 Facilities ............................................................................................................ 336 Neighborhood ................................................................................................... 340 Parks & Beaches .............................................................................................. 345 Sewer ............................................................................................................... 350 Streets & Transportation .................................................................................. 354 Water ................................................................................................................ 366 City Council Actions Request for Council Action ............................................................................... 377 Resolution ........................................................................................................ 383 Professional Service Listing.............................................................................. 407 Financial Policies and Procedures Budget Process and Calendar ......................................................................... 423 FinancialPolicies ............................................................................................. 425 AB1234 Disclosure Reimbursement Expenses ................................................ 430 Appendices Ratios of Outstanding Debt by Type ................................................................. 437 Statement of Direct and Overlapping Bonded Debt.......................................... 438 Debt Service & Interfund Interest Expenditures................................................439 Revenue Descriptions and Assumptions ..........................................................441 Expenditure Descriptions and Assumptions......................................................446 Glossaryof Terms............................................................................................. 449 ii City of Huntington Beach City Council = 2011/2012 r a Joe Carchio Don Hansen Mayor Mayor Pro-Tem Connie Boardman Keith Bohr Devin Dwyer Council Member Council Member Council Member Matthew Harper Joe Shaw Council Member Council Member INTENTIONALLY LEFT BLANK City of Huntington Beach City Officials Adopted Budget FY 2011112 Elected Officials City Attorney ...........................................................................................Jennifer McGrath CityClerk ................................................................................................Joan Flynn City Treasurer ........................................................................................Alisa Cutchen City Manager's Office City Manager .......................................................................................... Fred A. Wilson Deputy City Manager ............................................................................. Paul Emery Deputy City Manager ............................................................................. Bob Hall Department Directors Community Services .............................................................................. Paul Emery Economic Development ......................................................................... Bob Hall Finance .................................................................................................. Lori Ann Farrell Fire ......................................................................................................... Patrick McIntosh Human Resources ................................................................................. Michele Carr Information Services ..............................................................................Jack Marshall Library Services .....................................................................................Stephanie Beverage Planning and Building ............................................................................ Scott Hess Police ..................................................................................................... Kenneth Small Public Works ..........................................................................................Travis Hopkins 3 INTENTIONALLY LEFT BLANK City of Huntington Beach Organizational Chart Adopted Budget— FY 2011112 THE PEOPLE CITY CLERK CITY COUNCIL CITY clry Mayor TREASURER ATTORNEY Mayor Pro•Tem Public SuPport City Council Members Investments 1 Lltigaucn 8 Elections 1 Records i Management Advisory CITY E: MANAGER FIRE POLICE Fire UnRmm Admmiriration DIWaIan Fire Investigatlons Prevention Division Em�nry Adminiabative R se Operatlons DEPUTY CITY DEPUTY CITY MANAGER MANAGER ECONOMIC PLANNINGS PUBLIC COMMUNITY FINANCE HUMAN INFORMATION LIBRARY EVELOPMEN BUILDING WORKS SERVICES RESOURCES SERVICES SERVICES Eran k AccountingRIq Yrbastnrchlm FxAIRy Rentals DeEmonmd6 Panning Englneedng Redevelopment Operatlons Services Management Syskma 6 Maintenance C Enl� Outreach��ourvsi�ngs evention Utllltles Safely Management Laha Support Se vl"8 ` Opembona Cashiering gW Programs 8 % Collections T youth Services ol Ind n Trarmporhtlan es I R tn Publicrty Public& Cn � aSRtns Infformagon Development t6 Sm Technology S Collection Management 5 INTENTIONALLY LEFT BLANK City of Huntington Beach Distinguished Budget Award Adopted Budget FY 2011/12 G GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presets tration Award IL1fMm t0 City-of Huntington Beach California it GIs Furl Y. Rq.t.6 October 1,2010 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Huntington Beach, California for the annual Budget beginning October 1, 2010. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and the City will be submitting the adopted budget to GFOA to determine its eligibility for another award. 7 INTENTIONALLY LEFT BLANK q O.P,J , & IT OF HUNTINGTON BEACH2000 Main Street, Huntington Beach, CA 92648 CITY MANAGER'S OFFICE October 1, 2011 Honorable Mayor and Members of the City Council: I am pleased to present to the City Council the adopted FY 2011/2012 budget. The FY 2011/2012 budget is a balanced budget, which will guide the City's operations in a fiscally conservative and prudent manner as our local and national economies emerge from a recessionary period. Although the adopted FY 2011/12 budget reflects decreasing City staffing and service levels in certain areas, the citizens of Huntington Beach will continue to benefit from an array of municipal services. While the City's Strategic Plan and Goals have provided the guiding vision for the adopted FY 2011/2012 budget, it was also developed with an eye towards evaluating the most critical public services; in essence, determining which City services are "core", "important" or "added value". This exercise, which emanated from the January 28, 2011 Strategic Plan Update, has assisted departments in identifying solutions to balance the adopted budget for FY 2011/2012. At the January 28, 2011 Strategic Plan Update, the City Council also revisited and refined the Strategic Plan, which includes three-year goals through 2012. Those January 2011 goals provided the framework for the adopted FY 2011/2012 budget. Specific examples of six-month strategic objectives from that session are listed below. Please note that a more recent Strategic Plan Update was held with the City Council on July 29, 2011. The results of that update will help guide the implementation of the budget throughout the next fiscal year. Maintain Financial Viability and Our Reserves ® Conclude negotiations with the unions regarding increasing employee pick-ups of pension costs; and, ® Conclude negotiations with the unions for the establishment of a two-tier pension benefit system for new employees. Maintain, Improve and Obtain Funding for Infrastructure and Equipment ® Identify sources of funding for infrastructure needs; and, ® Prioritize infrastructure needs from the 10-Year Capital Improvement Program (CIP) needs list and make recommendations to the City Council for action. 9 Maintain Public Safety ® Provide to the City Council a report on the use of new technology to enhance public safety. Enhance Economic Development • Declare that Huntington Beach is "Open for Business" and begin implementing the City's 10 Point Business Friendly Plan; • Survey existing businesses in Huntington Beach and identify opportunities for expansion and obstacles that inhibit or diminish their success, and report the results to the City Council; and, • Complete the Downtown Specific Plan update and present to the City Council. Improve Internal and External Communication • Increase use of social media (Facebook and Twitter) as another tool to keep the public informed about their city. FY 2011112 Adopted Budget Summary The adopted FY 2011/2012 budget is structurally balanced and totals $312.2 million in All Funds, reflecting an almost four percent increase from the current year's adopted All Funds budget. The adopted General Fund Budget, which provides for the majority of public services to the community, totals $183.5 million, representing an increase of three percent from this year's adopted budget. The increase is largely due to escalating pension costs that will increase by $4.4 million in FY 2011/2012 alone. To achieve a balanced budget in the General Fund, departments are reducing personnel and operating expenses by $4.5 million. The personnel cuts, including positions eliminated due to PARS early retirement enrollments, decrease the citywide Table of Organization by 29.5 positions; and, an additional nine positions are defunded in the budget, for a total of 38.5 eliminated or defunded positions. Operating reductions are also included in the budget and have forced departments to think creatively and find ways to provide services more efficiently and effectively. In some cases, fewer services will be available to citizens including fewer positions in the Police Department, the elimination of day camps at Central Park, diminishing database subscriptions at the Library, less economic development and business development assistance, and outsourced Public Works services. Investing in Our Future Despite the challenges faced by the City, the need to maintain and replace the City's fleet and equipment is one that is vital to the long-term sustainability of the City. Departments requested over $7.0 million in equipment replacements for next year; however, the FY 2011/2012 adopted budget reflects less than half of that amount, or $3.0 million. City Staff will continually work towards replacing equipment over time as the economy recovers and the City emerges from a recessionary period. The $3.0 million dedicated to equipment replacement in the adopted FY 10 2011/2012 budget is $1.0 greater than in the current fiscal year to ensure the City's aging, obsolete, and expensive-to-maintain equipment is replaced. One of the major challenges of local governments is the lack of funding for infrastructure. Well- maintained streets, curbs, sidewalks, and gutters are signals to the business community, residents, and visitors alike of a community's economic vitality and success. The adopted budget increases the City's commitment to infrastructure improvements by $1.3 million. This increased commitment will provide the resources to perform additional street repairs, maintaining the City's Pavement Condition Index at the current level. The additional $1.3 million will be funded from the City's Capital Improvement Reserve, enabling other core services to continue to be supported by the City's General Fund operating budget. The adopted FY 2011/2012 budget also maintains its emergency and other reserves. Specifically, the adopted budget retains an economic uncertainty reserve of $19.7 million, or 10.7 percent of the General Fund budget. While it does not reflect the equivalent of two months of General Fund expenditures, it does meet minimum reserve level requirements. In addition, other reserve balances for equipment replacement, capital projects, PARS obligations and other liabilities equal $20.3 million, for a total of $40.0 million in combined total reserves. As many cities deplete or drastically reduce their one-time reserves to address ongoing structural budgetary problems, the City Council has demonstrated the fiscal prudence and leadership to make structural changes to the City's budget and maintain emergency reserves to protect against unanticipated needs. In this regard, the adopted General Fund FY 2011/2012 budget also reflects a $581,300, or 0.3 percent, operating contingency to protect against additional State raids on local revenues and the potential for a "double dip" recession. The development of the FY 2011/2012 budget is one that has been challenged by many external factors such as the State of California's budget crisis and a fledgling economy. City staff has worked tirelessly to meet these challenges head-on while continuing to provide the citizens of the City of Huntington Beach with a local government that is responsive to their needs. As Ralph Waldo Emerson once said, "Can anybody remember when the times were not hard and money not scarce?" Sincerely, Fred A. Wilson City Manager 1 City of Huntington Beach Budget Message Fiscal Year 2011/2012 The City of Huntington Beach's Adopted Budget for FY 2011/2012 is a balanced budget, addressing the complexities of a struggling economy while being forced to respond to continuing State raids on local revenues and increasing pension and labor costs. FY 2011/2012 marks the fourth consecutive year of budget cuts, signaling the City's resolve to make tough decisions during difficult times, while maintaining core public services that make Huntington Beach a great place to live, work, and play. Economic indicators have demonstrated a tenuous economic recovery that has shown slight improvement in certain areas of the economy while continuing to lag in other important areas such as the real estate market and the job market. Early signs indicate the economy may have bottomed out in Fiscal Year 2008/2009. However, the City must maintain its vigilance to protect against the potential for a "double dip" recession, additional State raids of local revenues, or other unanticipated revenue shortfalls. On a positive note, the City of Huntington Beach has experienced a slight rebound in its General Fund revenue; a welcome respite from the precipitous mid-year declines experienced in FY 2008/2009 and FY 2009/2010. Improved sales tax revenue and Transient Occupancy Taxes are at the heart of the local economy rebound as consumer confidence rises from all-time lows and the Tourism and Hotel Industry began its ascent out of one of the worst periods in our nation's history. While the trend in revenues is more positive than in previous fiscal years, the City will be experiencing a large increase in its CalPERS payments and other benefits costs in FY 2011/2012. City-paid pension costs will increase by $4.4 million, or 21.3 percent, over the current fiscal year bringing total City funded pension costs to $24.7 million. These increases in pension costs have forced the City to reconsider its current pension formulas, including the creation of new tiers and increasing the amount that employees pay to finance their pensions. The FY 2011/12 budget continues cost-saving strategies used in recent fiscal years' budget development processes including continuing a hiring freeze for a fourth year and reducing staffing and operating expenditures. With a fourth consecutive year of cuts, residents will experience a decline in services provided by the City. The FY 2011/12 adopted budget totals $312.2 million, a four percent increase from the FY 2010/11 adopted budget. The General Fund adopted FY 2011/12 budget is $183.5 million, a three percent increase from the FY 2010/2011 adopted budget. 12 The following summary presents details on expenditures and revenues for the General Fund, Enterprise Funds, and Special Revenue Funds. In addition, the Capital Improvement Program (CIP) projects are highlighted and a discussion of external budgetary issues facing the City is presented. General Fund Expenditures To balance the FY 2011/2012 General Fund adopted budget, departments were required to make reductions to their operating budgets including reducing staff, cutting back overtime and temporary staffing, and making reductions to operating expenses. Total adopted General Fund expenditures equal $183.5 million, supported by $182.9 million in structural General Fund revenue and $1.3 million in Capital Improvement Reserves. Presented below are the adopted FY 2011/2012 General Fund Appropriations — along with historical information by department: Total Total Total Adopted Projected Adopted Actuals Actuals Actuals Budget Actuals Budget FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 City Council 294,790 295,024 301,260 306,368 302,017 298,819 City Attorney 2,771,022 2,736,425 2,656,638 2,492,579 2,273,422 2,161,624 City Clerk 991,835 1,083,846 867,727 1,023,601 872,148 707,537 City Treasurer 1,357,483 1,308,311 1,531,682 1,379,285 1,159,914 133,331 City Manager 1,587,592 1,839,369 1,652,334 1,584,073 1,544,426 1,547,745 Community Services 13,921,467 14,042,107 13,328,026 12,939,977 12,620,862 12,731,959 Economic Development 1,750,030 1,776,573 2,401,531 1,484,002 1,555,929 1,596,488 Finance 11,808,094 10,685,108 10,560,473 4,320,488 3,796,490 5,014,722 Fire 26,687,055 33,133,622 32,397,631 32,499,749 33,672,198 33,159,427 Human Resources 4,724,873 4,729,332 5,208,887 6,185,520 4,897,710 4,842,549 Library Services 4,337,214 4,587,646 4,505,981 4,556,736 3,991,758 4,156,349 Information Services 6,741,303 7,339,358 6,781,671 6,312,848 6,006,452 5,844,245 Planning and Building 7,699,854 7,190,275 6,329,750 6,352,318 6,595,285 6,177,166 Police 56,014,342 59,036,474 57,569,492 59,334,233 59,293,524 58,868,831 Public Works 21,874,109 19,623,676 17,438,364 17,494,750 17,350,919 20,875,437 Non-Departmental 21,888,303 17,583,725 14,997,797 19,672,021 24,057,003 25,431,749 184,449,366 186,990,870 178,529,245 177,938,548 179,990,057 183,547,977 Total staffing and operating reductions to achieve a balanced budget total $4.5 million for FY 2011/2012. The vast majority of these reductions are recurring and will assist to keep costs down in future fiscal years. Included in the Non-Departmental budget is $3.0 million for equipment replacements. This has steadily increased over the past two fiscal years from $1.0 million in FY 2009/2010, to $2.0 million in FY 2010/2011, to the recommended $3.0 million in FY 13 2011/2012. These increases are necessary to replace the City's aging equipment as it becomes obsolete over time or becomes too expensive to repair and maintain. Revenue General Fund revenue for FY 2011/2012 is projected at $182.9 million, an almost three percent increase from the adopted FY 2010/2011 budget. General Fund revenue is derived from a variety of sources including property, sales, utility, and transient occupancy taxes (TOT), fees and permits; concessions and parking as well as other revenue streams. Projected revenue increases are largely driven by increases in sales tax and TOT taxes signaling a slight rebound in consumer confidence and tourism. Property Tax, the City's single largest revenue source, reflects a modest 0.7% increase. Property tax revenue is projected to total $68.4 million in FY 2011/2012 including the State of California's triple flip reimbursement, in which the State repays sales tax taken from the City in the form of property taxes. Given the struggling real estate market, it is anticipated property tax revenue may be the last to rebound from the effects of the Great Recession as existing foreclosures and continuing property re-assessments keep tax receipts at depressed levels. Sales tax is expected to comprise about 12% of the overall budget for FY 2011/12 with an estimated $22.8 million in projected revenue, reflecting a four percent increase over amounts expected in FY 2010/11. Despite rising gas prices, continuing volatility in the housing market, and high unemployment rates, consumer spending has helped to push the economic recovery through FY 2010/2011. It is anticipated this trend will continue through next fiscal year, although continued vigilance will be necessary to ensure a double-dip recession does not unexpectedly emerge. Transient Occupancy Tax (TOT), a ten percent tax imposed on lodging facilities within the City, is projected to increase as well from the current year's projected receipts of $6.2 million to $6.5 million. This is due in large part to the modest rebound in the hotel industry. Huntington Beach has experienced an increase in the average daily room rates of 5.1% while occupancy is up by 9.4%. This bodes well not only for transient occupancy tax revenue, but also for businesses in Huntington Beach who will benefit from the increased number of shoppers in town. In other revenue categories, licenses and permits are projected to experience a slight increase of 2.6% over projected FY 2010/2011 revenues. The majority of other revenue sources are projected to remain relatively flat as the economy slowly emerges from the recession of 2009. 14 Enterprise and Special Revenue Funds Enterprise funds are proprietary funds supported by user fees and charges. The rates charged to customers for these services cover the costs of operations, maintenance, and financing of related capital assets. The City maintains four enterprise funds: Water, Water Master Plan, Sewer Service, and Refuse Collection. Expenditures for FY 2011/2012 total $68.6 million representing a three percent increase from the FY 2010/2011 adopted budget. This increase is due to the amount of funds needed for the purchase of equipment and capital projects currently underway. Due to the complexity and number of projects, the annual budgets tend to fluctuate significantly between fiscal years. Total Total Total Adopted Projected Adopted Actuals Actuals Actuals Budget Actuals Budget FY FY FY FY FY FY 2007/08 2008/09 2009/10 2010/11 2010/11 2011/12 Water 31,136,510 32,905,696 33,382,618 45,076,404 56,215,227 40,744,275 Water Master Plan 2,465,399 1,515,502 1,519,709 974,433 4,656,567 2,681,398 Sewer Service 7,121,698 7,358,551 6,575,198 9,663,769 13,914,819 14,368,866 Refuse Collection 10,533,441 10,551,808 10,543,766 10,860,597 10,768,879 10,851,780 Fund Total 51,257,049 52,331,557 52,021,291 66,575,203 85,555,492 68,646,319 The City also maintains several Special Revenue Funds, which are funding sources legally restricted to a specific purpose. An example of a Special Revenue Fund is the Gas Tax or Measure M Fund, which limit expenditures to street and transportation improvements only. Special Revenue Funds total $7.5 million in FY 2011/2012. Total Total Total Adopted Projected Adopted Actuals Actuals Actuals Budget Actuals Budget FY FY FY FY FY FY 2007/08 2008/09 2009/10 2010/11 2010/11 2011/12 Air Quality Fund 147,081 207,167 416,581 352,597 392,035 584,509 Traffic Impact 5,176,602 6,345,856 19,386 106,470 476,854 0 Gas Tax 7,081,035 6,331,516 900,000 3,746,000 3,570,661 3,719,980 Park Acquisition and 1,308,077 804,468 1,833,033 2,459,147 2,975,352 828,494 Development Measure M 444,997 5,567,560 2,611,221 2,189,316 3,403,133 2,367,237 Fund Total 14,157,792 19,256,567 5,780,221 8,853,530 10,818,035 7,500,221 Organizational Staffing During FY 2010/2011, the City underwent a comprehensive reorganization resulting from the early retirement of 102 City employees and other staff reductions that eliminated a total of 135.75 positions from the City's Table of Organization. This resulted in 996.5 full time equivalent positions as of FY 2010/2011. As a result of the reorganization, two departments; Building and Safety, and the Planning Department, were restructured into one department providing additional cost efficiencies. 15 The City also transitioned from a full-time City Treasurer to a part-time City Treasurer. This change resulted in approximately $100,000 in annual savings to the General Fund and all cashiering, collections, and disbursements operations were transferred to the Finance Department. The City Treasurer's Office retains oversight of the City's investments and citywide portfolio holdings. 1,2G0.00 MV of Huntington (beach FTE9s 1,150 QQ 1,10550 1,143.00 1,143.00 1,141.30 . 1,100.00 1,050.00 1,000.00 \,.�1,0�=50 971.00 950.00 900.00 850.00 _Y-2Qa61_QLFY2GQ7LQ&-EY2008/09—F_Y2009/1Q—F_Y_1Q1_Q/1.1_f_Y_2411/12 As part of the adopted budget recommendations, 29.5 positions have been eliminated from the City's Table of Organization throughout All Funds. An additional 9 positions are defunded in the Police, Fire, and Community Services Departments generating a total of 38.5 eliminated or defunded positions. Over the past four years, the City has reduced the workforce by a total of 172 positions, or 15 percent, from a high of 1,143 Full Time Equivalents (FTEs) in FY 2008/2009 to 971 FTEs in FY 2011/2012. Capital Improvement Program The Capital Improvement Program (CIP) identifies and budgets for major public improvements to the City's infrastructure over a five year period. The program is reviewed and updated annually and identifies funding sources and project schedules, as well as the project's relationship to the Strategic Plan. The adopted FY 2011/2012 budget includes new appropriations of $29.7 million for various infrastructure projects. In addition to these new appropriations, there is $5.0 million in funding for continuing projects that started in FY 2010/2011 or earlier. Projects for the Water, Water Master Plan, and Sewer Service enterprise funds correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another, and the reconstruction of the Warner Avenue Gravity Sewer and Lift Station "C". 16 State Gas Tax and Proposition 42 funds will be used to rehabilitate four arterial highway segments consistent with the City's Pavement Management Plan. Measure M funds will be used for a number of bridge design and rehabilitation projects. Other transportation improvements, funded in part by grants, include right-of-way acquisition for widening Atlanta Avenue; design engineering for installation of turn lanes; and signal and curb ramp upgrades. Park projects include architecture and engineering funding for the reconfiguration of Wardlow Park and completion of an Environmental Impact Report and Remedial Action Plan for the cleanup of the former gun range at Central Park. Lastly, the CIP includes an additional $1.3 million in funding for street repairs to be funded from the Capital Improvement Reserve, enabling the City to maintain its current Pavement Condition Index. Issues Facing the City Budget Redevelopment "Pay-to-Play"Program The State's FY 2011/2012 adopted budget included the elimination of Redevelopment Agencies throughout the State of California. Assembly Bill X1 27 allows for the creation of an Alternative Redevelopment Agency program. In order to participate, agencies must make "voluntary payments" to avoid elimination and takeover by the County's "Successor Agency." In the case of the Redevelopment Agency of the City of Huntington Beach, this FY 2011/2012 payment will be $6.8 million with payments in the out-years totaling $1.6 million annually. City management has developed a multi-pronged approach to reduce spending and generate sufficient revenue to make the required State "ransom" payment required to secure the repayment of over $85.5 million in loans to the City's General Fund and other funds. However, certain sacrifices still need to be made including significant cuts to staffing and operations in order to salvage the Agency. The Agency will also need to eliminate the annual 20 percent housing set-aside to make the required State payment. Vehicle License Fee Takeaway In a last ditch effort to balance its budget, the State also raided all Vehicle License Fee (VLF) fees received by cities throughout the State; a complete violation of Proposition 1A and Proposition 22 ballot initiatives approved by California voters to protect local revenues. This will impact the City's General Fund by $550,000 in FY 2011/2012. Anticipated increases in other General Fund revenues will help to offset this decrease. As a result, the adopted General Fund budget reflects a $581,300, or 0.3 percent, contingency to protect against unanticipated revenue shortfalls, additional State raids on local revenues, and the potential for a "double dip" recession. 17 CaIPERS, Pension Reform and Unfunded Liabilities FY 2011/2012 reflects the first year of CalPERS' multi-year effort to recoup the catastrophic market losses it incurred in FY 2007/2008 and FY 2008/2009. Pension cost increases of $4.4 million across all funds reflect the first phase of large multi-year PERS increases that will plague the City's budget over the next several fiscal years. As of July 1, 2011, the City's total contribution rate (including both the "Employee" and "Employer" shares) equates to 43.2 and 23.3 percent of the public safety and miscellaneous payrolls respectively, a dramatic increase from the current year. For the City's retiree medical program, CalPERS has approved three asset allocation strategies which may be used by employers to pre-fund their future retiree benefit costs between the standard 7.75 percent and 6.61 percent. To ensure fiscal prudence, the adopted budget reflects the most conservative asset allocation strategy with expected returns of 6.61%. The adopted budget funds the Annual Required Contributions for its other defined benefit plans consistent with recommendations from its outside actuaries. Conclusion The FY 2011/2012 adopted budget is a structurally balanced budget that reflects tough decisions and a reduced workforce, while still protecting core public services. While rising labor and pension costs and a struggling economy pose significant challenges, they also pose significant opportunities: opportunities to restructure public services; opportunities to reorganize the workforce; opportunities to re-engage the public; and opportunities to renegotiate with employees to cuts costs while providing the best quality services possible. Despite the challenges, the FY 2011/2012 adopted budget also increases amounts spent on bricks and mortar helping to repair the City's infrastructure and with it, the City's economic vitality and public image. The adopted budget also protects the City's Redevelopment Agency, ensuring local receipt and control of almost $17.4 million in property taxes annually, and the repayment of$85.5 million in loans owed to the City by the Redevelopment Agency. Finally, the adopted budget includes employee concessions that will help reduce future pension costs and stem the tide of rapidly escalating unfunded liabilities. Each fiscal year provides a new opportunity to reinvent our local government, the services it provides and the priorities it funds. I am confident we will continue to meet current and future challenges head on and find new opportunities to create a stronger and more resilient City of Huntington Beach. 18 City of Huntington Beach Community Profile Adopted Budget - FY 2011/12 Lifestyle Huntington Beach is a picturesque community offering ideal weather, a diversified and productive economy and employment base, a wide range of high quality housing, excellent educational system, scenic boat marinas, and 752 acres of lush parkland, all in a friendly place. Huntington Beach is the ideal Orange County destination to live, work, and play. Residents and visitors of this scenic City treasure the 8.5 miles of wide, sandy beaches hugging the coastline and the casual yet sophisticated lifestyle of coastal living. Huntington Beach has a reputation for being"number one"as noted in the numerous recognitions received: • The "Best City to Live in Orange County" according to the Orange County Register Consumer's Choice Survey • The number one place to raise children in Southern California • Named "Dog Town USA" by Dog Fancy magazine—One mile of golden sand for dogs where they can frolic in the water and taste a sense of freedom The City has a world-class Library located within the 356-acre Central Park as well as four additional branch Libraries. The Central Library & Cultural Center hosts the largest Children's Library in the state and a delightful community theater group. Popular places for cultural and sports in Huntington Beach include the Art Center, five recreation centers (including a senior citizens center,)the International Surfing Museum, Pier Plaza, Equestrian Center, and a Sports Complex. The major religious affiliations are represented in Huntington Beach in over 50 houses of worship. Fine to casual dining with a variety of savory cuisine to suit everyone's palate can be found at hundreds of restaurants throughout the City. Location Huntington Beach is located on the shore of the Pacific Ocean in northwestern Orange County. Huntington Beach is bordered by Westminster to the northwest, Fountain Valley to the northeast, Costa Mesa to the east, Newport Beach to the southeast, and Seal Beach to the west. The city is positioned for the global market at 18 miles southeast of the Port of Long Beach and Los Angeles Harbor, 35 miles southeast of Los Angeles, and 95 miles northwest of San Diego. Land Use The City has a mix of land uses serving residents, regional populations, and recreational visitors. The land use designations are 65% residential, 8% commercial, 9% industrial, 1% mixed use, 10% open space, and 7% of other types. How a city balances its land uses assists in the local economy by allowing for enough space for industry and other businesses to provide products and jobs. One of the primary goals of the City's land use policy is to "Achieve development that maintains or improves the City's fiscal viability and reflects economic demands while maintaining and improving the quality of life for the current and future residents of Huntington Beach" 19 City of Huntington Beach '! Community Profile Adopted Budget - FY 2011/12 Commercial Huntington Beach has approximately 1,300 acres zoned for commercial use. The major concentrations of commercial uses in Huntington Beach are located along Beach Boulevard, Brookhurst Street, Edinger and Warner Avenues, and at many major intersections. Industrial' With a strong commitment to industrial activities, the City has 1,762 acres of land zoned for industrial use. There are three general industrial areas: the Northwest Industrial Area, the Gothard Industrial Corridor, and the Southeast Industrial Area. Major industrial development continues in the Northwest Area of 28 acres of McDonnell Center Business Park Phase ll. The Gothard Industrial Corridor represents unique opportunities for "incubator" industries, or first generation businesses. Business & Economy Huntington Beach is the fourth largest city in Orange County and the 20th largest city in California. The City of Huntington Beach is a leading commercial, industrial, and recreational center of Orange County, with a diverse economic base and educated workforce. Technology and tourism are the leading industries in Huntington Beach. Other major business types include aerospace, automobile sales, home remodeling and goods, public utilities, petroleum, data and computer research, precision instruments, and various types of manufacturing. With a diversified employment base and a highly educated work force, Huntington Beach has a healthy local economy. Annual taxable sales of about$2.5 billion place Huntington Beach as one of the top retail sales communities in the County. Huntington Beach is home to 650 industrial businesses, including Boeing, Quiksilver corporate headquarters, Dynamic Cooking Systems, Cleveland Golf corporate headquarters, and C & D Aerospace. Boeing is not only the largest employer in the Huntington Beach; it is the largest employer in the state. There are many unique shopping opportunities in Huntington Beach. The city has more than 30 neighborhood and regional shopping centers, with nearly 8 million square feet of retail shopping space to satisfy every dining and shopping need. The City, Chamber of Commerce, and the Marketing and Visitors Bureau, market the community to encourage visitors and residents to shop in town to support the local economy. Huntington Beach demographics bring impressive buying power to a wide variety of retail and service businesses. The City also established the Surf City Savings program to promote local shopping by encouraging local merchants to offer discounts to those choosing to shop in Huntington Beach. Beach Boulevard of Cars The Beach Boulevard of Cars has 10 new-car dealerships and serves a regional market from its central Beach Boulevard location. The Beach Boulevard of Cars was voted "Best Auto Boulevard" five years in a row in the Best of Orange County Register's Consumer Choice Survey. Auto sales are the city's largest retail category contributing to the sales tax base each year. Facts and Figures Population 193,566 (2010) Average Family Household Income $105,966 (2010) Median Family Household Income $83,644 (2010) 28 square miles Fourth largest city in Orange County—20th Largest in California S q 1 �� tv � 20 City of Huntington Beach Authorized Full-Time Equivalent Personnel Adopted Budget- FY 2011/12 GENERALFUND FY 2009110 FY 20/10/11 FY 2010/11 FY 2011/12 Change from Department Actual Adopted Revised Proposed Prior year City Council 1.00 1.00 1.00 1.00 City Attorney 18.00 11.00 11.00 11.00 City Clerk 8.00 4.00 4.00 4.00 City Treasurer 10.00 8.00 1.50 1.50 City Manager 9.00 6.25 6.25 6.25 Community Services 65.00 57.75 56.75 56.75 Economic Development 2.60 1.80 1.70 1.80 0.10 Finance 33.00 23.00 29.50 29.50 Fire 179.00 174.50 172.25 172.25 Human Resources 20.50 15.00 14.50 14.50 Information Services 40.00 31.00 29.50 29.50 Library Services 35.25 30.25 29.75 27.75 Planning&Building 53.75 43.75 43.75 42.75 (1.00) Police 369.00 369.00 367.00 363.00 (4.00) Public Works 149.75 99.65 101.15 91.45 (9.70) Total(s) 21 City of Huntington Beach Estimated Changes to Balances MAJOR FUNDS Adopted Budget-FY 2011112 Explanation of fluctuations greater than 10% negative of beginning fund balance in Major Funds: Air Quality,Gas Tax,Park Acquisition and Development,Sewer,and Traffic Congestion Relief: These include capital project funds which are utilizing accumulated fund balance for projects in the five-year Capital Improvement Program(CIP). CUPA,Refuse Collection Service,Water,and Sewer: These are operating funds which are either enterprise or restricted revenue and are utilizing accumulated fund balance for related improvements and/or equipment purchases. Estimated Dollar Estimated Adopted Adopted Fund Changeto Percent Fund Balance Budget Revenue Balance Fund Changeto Fund 9/30/11 FY 2011/12 FY 2011112 9130/12 Balance Fund Balance 00100 General Fund 42,016,598 183,547,977 182,858,785 41,327,406 i689,192) -1.6% 00201 Air Quality Fund 670,794 584,5D9 248,000 334,285 (336,509) -50.2% 00204 Fourth of July Parade 58,768 399,740 400,000 59,028 260 0.4% 00206 Traffic Impact 113,796 79,000 192,796 79,000 69.4% 00207 Gas Tax Fund 642,058 3,719,980 3,195,000 117,078 (524,980) -81.8% 00209 Park Acquisition and Development 1,202,313 828,494 115,000 488,819 (713,494) -59.3% 00210 Sewer 286,427 400,000 147,310 33,737 (252,690) -88.2% 00211 Drainage(1) (422,533) 50,000 (372,533) 50,000 11.8% 00213 Measure M Fund 114,290 2,367,237 2,514,000 261,053 146,763 128.4% 00218 Highway Safety and Traffic Reduction 445,106 5,000 450,106 5,000 1.1% 00219 Traffic Congestion Relief 1,185,466 2,715,000 2,275,000 745,466 (440,000) -37.1% 00220 Housing Authority 2,993,051 2,993,051 0.0% 00221 Cooperation Agreement Repayment 200,938 200,938 0.0% 00305 Merged Capital Projects 788,801 1.240,000 451,199 451,199 00306 Low Income Housing 2,316,403 2,491,403 175,000 (2,316,403) -100.0% 00308 In-Lieu Parking Downtown 737,106 50,000 61,000 748,106 11,000 1.5% 00315 SE Coastal Capital Projects 5,000 5,000 (5,000) -100.0% 00407 Merged Debt Service(2) (694,889) 19,470,749 18,530,000 (1,635,638) (940,749) -135.4% 00409 SE Coastal Debt Service 332,833 15,000 95,000 412,833 80,000 24.0% 00501 CUPA 53,109 245,346 210,000 17,763 (35,346) -66.6% 00504 Refuse Collection Service(3) 10,851,780 10,827,500 (24,280) (24,280) 00506 Water 26,540,887 40,744,275 36,332,000 22,128,612 (4,412,275) -16.6% 00507 Water Master Plan 26,443,712 2,681,398 500,000 24,262,314 (2,181,398) -8.2% 00509 Refuse Education 79,897 51,621 51,000 79,276 (621) -0.8% 00511 Sewer Service Fund 13,659,650 14,368,866 11,066,000 10,356,784 (3,302,866) -24.2% 00702 Retiree Insurance Fund 9,966,765 1,169,170 1,526,000 10,323,595 356,830 3.6% D0703 Retirement Supplement 27,545,487 3,349,309 3,678,000 27,874,178 328,691 1.2% 00707 Judgement Obligation Bonds 1,034,300 1,034,300 0.0 0 00711 Parking Structure Bella Terra 101,125 514,000 514,000 101,125 0.0% 00712 Parking Structure Strand 536,212 850,000 1,000,000 686,212 150,000 28.0% Totals) 157,130,369 293,243,955 278,726,895 142,613,309 (14,517,060)i -9.2% (1) Negative fund balance in the Drainage Fund (Fund 211) is recognized in previous audits and will be corrected overtime. (2) Negative fund balance in the Merged Debt Service Fund (Fund 407) is due to the loan from the Low Income Housing Fund to pay for the state mandated SERAF payment. This loan will be repaid by June 30, 2015. (3) Negative fund balance in the Refuse Collection Service Fund (Fund 504)will be corrected over time. 22 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2011/12 ALLFUNDS - Summary by Fund Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/I1 FY 2010/11 FY 2011/12 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00100-General Fund 184.449.366 186,990.870 178,529,245 177,938.548 181,780,179 183,547,977 3.15% 00101-Specific Events 200,590 192,900 271,687 195,500 196,500 246,000 25.83% 00103-Donations Fund 469,397 649,551 530,639 815,602 00104-School Events 00122-Jail Pay Phone 313 4,588 5,263 9,000 10,000 00201-Air Quality Fund 147,081 207,167 614.561 352,697 392,035 584,509 65.77% 00204-Fourth of July Parade 323,747 351,248 376,701 399,740 402,307 399,740 0.00% 00205-Library Services 920,309 00206-Traffic Impact 5,176,602 6,345,866 1,250,823 106,470 476,854 -100.00% 00207-Gas Tax Fund 7,081,035 6,331,516 2,291,073 3,746,000 3,570,661 3,719,980 -0.69% 00209-Park Acquisition B Development 1,308,077 804,468 758,150 2,459,147 2,975,352 828,494 -66.31% 00210-Sewer 51,860 2,499 131,195 300,000 914,907 400,000 33.33% 00211-Drainage 213 00212-Narcotics Forfeiture-Federal 85,102 75,000 500,000 00213-Measure M Fund 444,997 5,667,560 3,406,684 2,189,316 3,403,133 2,367,237 8.13% 00214-Narcotics Forfeiture-State 220,554 139,901 12,587 6,773 100,000 00215-Rehabilitation Loans 746,631 378,625 226,841 700,000 700,000 500,000 -28.57% 00218-Property and Evidence 250,000 00218-Hwy Safety Traffic Reduct l B 49 1,770.247 2,582,868 700,000 1,786,677 -100.00% 00219-Traffic Congestion Relief 42 1,506,455 490,204 2,631,440 3,511,768 2,715,000 3.18% 00301-Capital Improvement Fund 00302-Library Development 440,329 80,493 31 00305-RDA Cap Project Area 7,470,781 14,667,854 5,045,619 1,905,602 11,308,175 788,801 -58.61% 00306-Low Income Housing Inc 8,378,328 4.048,201 6,925,833 2,904,061 13,186,707 2,491,403 -14.21% 00307-Holly Seacliff Fund 12,369 00308-In-Lieu Parking Downtown 500,000 6 100,000 100,000 50,000 -50.00% 00310-Jail Program 285,905 00314-Infrastructure Fund 160,000 499,699 673,615 1,926,205 00315-Southeast Coastal Project 62,977 535,814 415 5,000 6,000 5,000 0.00% 00316-Bella Terra 258,190 00319-Senior Center Development 00401-Debt Svc HBPFA 6,306,900 6,304,312 21,646,209 5,865,600 5,856,100 4,659,000 -20.44% 00405-Debt Svc Grand Coast CFD2000-1 1,242,724 1,239,725 1,242,688 1,244,100 1,244,100 1,244,100 0.00% 00406-Debt Svc Mello Roos 237,264 235,650 235,635 237,628 237,628 232,628 -2.10% 00407-RDA HB Debt Svc Project Area 14,882,226 17,876,616 22,975,078 18,385,800 19,485,800 19,470,749 5.90% 00408-Debt Svc McDonnell CFD 2002-1 326,574 332,658 344,019 350,600 350,600 362,600 0.57% 00409-Debt Svc Southeast Coastal 82,310 408,204 19,664 52,000 52,000 15,000 -71.15% 00410-Debt Svc Bella Terra 2,375,172 2,342.805 2,375,856 1,809,400 2,299,130 1,813,400 0.22% 00500-Cultural Affairs Fund 455,724 00501-CUPA 261,623 208,871 325.028 286,272 286,272 245,346 -14.30% 00502-Fire Medical Program 10,946,444 00503-Emerald Cove 1,206,783 7,339,468 00504-Refuse Collection Service 10,533,441 10,551,808 10,543,766 10,860,597 10,768,879 10,851,780 -0.08% 00505-Systems Fund 35,635 21,775 00506-Water 31,136,510 32,905,696 33,382,618 45,076,404 56,215,227 40,744,275 -9.61% 00507-Water Master Plan 2,465,399 1,515,502 1,519,709 974,433 4,656,567 2,681,398 175.18% 00508-WOCWB 334,218 90,600 66,848 112,500 106,011 166,500 48.00% 00509-Refuse Education 26,318 71,504 217 24,850 51,621 00510-Ocean View Estates MHP 5,421,948 00611-Sewer Service Fund 7,121,698 7,358,551 6,575,198 9,663,769 13,914,819 14,368,866 48,69% 00650-Gen Fixed Assets Acct Group 18,479,875 12,969,543 13,106,029 00663-Gfaag CNOA 35,901 34,817 34,818 00701-BID-Auto 135,206 118,244 172,115 212,400 182,622 142,000 -33,15% 00702-Retiree Insurance Fund 747,489 698,754 806,624 928,500 928,500 1,169,170 25.92% 00703-Retirement Supplement 1,973,924 2,271,438 2,574,031 3,105,300 3,105,300 3,349,309 7.86% 00704-Fire JPA Fund 521,835 679,969 546,337 522,948 589,966 615,692 17.73% 00707-Debt Svc Judgment Oblig Bonds 1,136,004 3,645,826 2,762,348 1,033,000 1,033,000 1,034,300 0.13% 00708-Affordable Housing Reimburse 52,391 00709-BID-HoteVMotel 738,285 546,287 574,988 1,095,000 1,220,665 1,190,000 8.68% 00710-BID-Downtown 86,820 75,792 102,358 95,000 103,121 95,000 0.00% 00711-Parking Structure-Bella Terra 634,431 533,667 484,101 570,000 647,256 514,000 -9.82% 00712-Parking Structure-Strand 395,518 816,423 800,000 1,150,000 850,000 6.25% 00763-Citizen Corp Go Serve 02/03 8,376 3,161 12,477 00764-FEMA/EOC 19,699 11,725 48,434 23 City of Huntington Beach Expenditure Summary Adopted Budget•FY 2O11112 ALL FUNDS Summary by Fund Percent FY 2007108 FY2008109 FY2009/10 FY2010111 FY 2010111 FY2011M2 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year ) 00769-SLESF Grant 04105 30,800 00776-Used Oil 10th Cycle 04/05 640 D0781-SLESF Grant 05/06 127,257 00789-AmenCorps Grant 05/06 24,345 00791-Gates Grant 06/07 19,538 931 00792-Traffic Safety 06/07 326,282 41,839 00793-SLESF Grant 06/07 36,747 00794-WMD-MMRS 06/07 79,836 00807-Energy Efficiency 362,503 69,589 1,407,756 24,209 6521 00808-Rapid Response Grant 70,063 00809-AQMD/AES Grant 59,682 00814-HES Grant 148,134 12,909 18,637 647,141 00816-FEMA Gram 1,670,366 5,385,280 1,128,012 219,667 00829-Used Oil 5/6th Cycle 32,226 695 00838-Jail Training Grant 10,705 11,244 11,489 10,170 00839-FHWA Grant 99/00 645,233 00847-HOME Program 07/08 748,153 111,744 71,851 00848-HOME Program 08/09 151.221 124,081 216,189 00849-HOME Program 09/10 42,737 787,265 00850-HOME Program 10111 822.743 887,530 00851-HOME Program 03 722,000 00852-HOME Program 04 428,766 00863-HOME Program 05 1,267 00854-HOME Program 06 22.405 7,200 00866-RLF to CDBG 173,130 56,734 00857-HCD 06/07 719.574 946,871 42,501 00858-CDBG 07108 872,680 353,150 00859-CDBG O8/09 2,592 831,594 72,724 343,326 00860-CDBG 09/10 130 1,394,080 507,073 25,002 00861-CDBG 10/11 472 149 339,073 1,502,239 520,000 53.36% 00862-HCD 00/01 1,000 00867-HCD 04105 2,015 906 00868-HCD O5/06 140,949 00873-OCTA/Cip Grant 384,844 212,259 455,D87 1,220,961 874,936 00875-Saav 116,404 200,000 349,837 00878-Caltrans Grants 672,888 507,734 287,181 23,341 224,140 00880-Library Equipment 180,094 14,211 15,072 5,000 00886-DNA Consortium Grant 00/01 20,420 00890-TEA Grant 455,504 37,603 415,475 67.704 00892-Storm Water Quality 461,396 306.839 10,058 1,068,745 1,000,000 00894-WMD-DHHS 73,338 41,905 56,414 211,090 00902-Used Oil 10th Cycle 06/07 4,060 20,585 19,780 8,971 00903-Homeland Security UASI O6/07 47,392 00904-Sr Mobility Program 7107-6/08 110,703 00905-Fireman's Fund 06/07 16,345 00906-State Literacy Grant 07108 52,220 410 00907-Domestic Violence 07/08 47,456 00908-Fireman's Fund 07108 9,466 2,362 00909-UASI/OCIAC Program 120,22E 216,197 300,000 157,041 00910-SLESF Grant 07108 341,863 43,427 00911-American Justice Grant 07108 13,389 9,633 00912-Homeland Security UASI 07/08 66,652 65,476 46,443 00913-WMD-MMRS 07108 180,290 59,256 00914-Domestic Violence 08109 81,558 18,430 00915-Sr Mobility Program 7/08-6/09 38,747 118,090 00916-State Literacy Grant 08/09 49,886 44 00917-OC Waste&Recycling Grant 2,826 12,182 16,874 1,995 ` 00918-ABC Grant 08/09 113,496 00919-Avoid the 28 DUI 5,969 5,825 00920-SLESF Grant 08109 236,763 00921-Traffic Safety Grant 08/09 153,503 204 00922-Fire Act Grant 2008 19,581 00923-Justce Assistance Grant 08109 14,442 00924-Domestic Violence 09/10 171,747 20,906 24 City of Huntington Beach Expenditure Summary Adopted Budget-FY 2011112 ALL FUNDS Summary by Fund Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00925-Homeland Security UASI 08/09 3,520 42,898 61.794 00926-Homeland Security MMRS 08/09 91,936 203,764 20.404 00927-Justice Assistance Grand 09110 108,814 57,835 00928-Sr Mobility Program 7/09-6/10 42,352 123,778 00929-PSIC Grant 08/09 225,421 00930-State Literacy Grant 09110 7,195 41,493 00931-Traffic Safety Grant 09/10 146,005 00932-SLESF Grant 09/10 198,748 00933-Homework Help Grant 09/10 19,500 19,500 00934-Fireman's Fund Heritage 09/10 11,164 865 00935-Marine Safety Heritage 09/10 30,264 00936-HPRP 233,556 333,055 00937-Justice Assist Grant 09Regular 31,363 13,000 00938-Fed Transit Admin 5310 Grant 252,658 00939-Domestic Violence CY2010 142,155 111,229 00940-LSTA Computers to Go Gram 4,994 00941-Homeland Security UASITLO 0910 2,573 22,427 00942-Sr Mobility Program 7/1D-6/11 - 43,632 134,087 00943-Homework Help Grant 10/11 14,625 00944-State Literacy Grant 10/11 19,589 31,886 00945-Homeland Security MMRS 09110 316,403 00946-PSIC Grant-PD 296,206 00947-EMPG 10/11 71,695 00948-Gates Broadband Grant 10111 15,252 00949-SLESF Grant 10111 200,000 00950-Office of Traffic Safety 10111 156,021 00951-Used Oil 14th Cycle 08/09 50,723 00952-Fireman's Fund Heritage 10111 15,000 00953-Justice Assistance Grant 10/11 38,690 00954-Assembly Bill 912 FY 10/11 30,361 00955-Prop 69 Funding 36,707 00956-Anaheim/Santa Ana UASf FY09 41,534 00957-2011 Domestic Violence Program 240,279 00958-Homeland Security UASI 09110 50,659 00959-Edison Yth Sports 02 Park Bond 820,930 00960-Used Oil OPPt 10111 64,690 00961-HBRR 1,568,000 00962-CDBG 11/12 1,234,000 00963-Sr Mobility Prgmm 7/11-6112 164,622 00964-OCATT Program 171.942 00967-ABC Grant 11/12 50,000 Grand Total(s) 348,135,118 353,300,942 333,814,386 301,136,077 366,102,167 312,231,981 25 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2011/12 ALL FUNDS - Combined Expenditure Detail by Object Account Percent FY 2007/08 FY 20008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 51110-Base Salaries 79,272,975 82,875,047 83,019,482 80,439,172 80,796,251 77,098.916 -4.15% 51112-Seasonal Part Time 270,000 51115-Additional Pay 5.236,332 5,647,870 5.782,976 5,869,915 5,869,915 6,657,832 13.42% 51100-Salaries-Permanent 292,000 (2,203,713 51100-Salaries-Permanent 84,509,307 88,522,917 88,802,468 86,601,087 84,462,452 84,026,748 -2.97% 52000-Salaries-Temporary 4,723.680 5,115,602 4,457,138 4,389.800 5,006,710 4,389,595 0.00% 53020-Regular Overtime 7,199,717 6,164,507 5,089,991 1,938,866 2,035,558 1,077,955 -44.40% 53040-Minimum Staffing Overtime 4,016,538 4,260,008 3,250,871 2,858,426 3,068,426 3,078,283 7.69% 53090-Other Overtime 27,514 25,927 21,657 53000-Salaries-Overtime 4,330,979 4,521,542 4,827,677 11.47% 53000-Salaries-Overtime 11,243,769 10,450,442 8,362,518 9,128,271 9,625,526 8,983,914 -1.58% 54110-Vacation Leave Pay Out 3,117,829 3,249,750 4,906,589 54120-Sick Leave Pay Out 247,169 126,090 555,087 54000-Termination Pay Outs 2.055 000 2 055,034 3.200 000 55.72% 54000-Termination Pay Outs 3,364,997 3,375,840 5,461,676 2,055,000 2,055,034 3,200,000 55.72% 55002-Seasonal Part Time Benefits 237,422 55100-CalPERS Payable 18,282,535 19,176,610 19,859,144 20,397,127 20,401,626 24,663,003 20.91% 55140-PARS Employer Contribution 26,820 31,408 26,246 55150-Retirement Supplement 3,760,996 3,371,934 3,967,520 3,927,696 3,927,450 3,677,796 -6.36% 55175-Workers'Compensation 5,033,654 5.604,050 3,872,485 4,930,402 4,930,262 4,930,154 -0,01% 55200-Health Insurance 10,509,665 10,276,245 10,309,629 10,077,498 10,077,334 8,617,405 -14.49% 55300-Other Insurances 4,309,166 3,403,222 3,343,471 3,451,611 3,451,524 3,490,092 1.11% 56010-Deferred Compensation 56,207 55,906 53,137 49,836 49,836 44,079 -11.55% 56020-FICA Medicare 1,216,586 1,312,102 1,330,686 1,217,838 1,217,756 1,239,693 1.79% 56100-Other Benefits 25,295 40.463 44,566 2 2 55000-Benefits (187,145) (654,083) 55000-Benefits 43,220,922 43,271,939 42,806,884 43,864,865 43,401,709 46,899,645 6.92% 51000-PERSONAL SERVICES 147,062,675 150,736,739 149,890,674 146,039,023 144,551,431 147,499,902 1.00% 61100-Cable TV 1.033 1.056 2,641 1,200 1,200 2,200 83.33% 61200-Electricity 4,815,198 4,293,224 4,461.121 4,355,612 4,355,612 4,207,396 -3.40% 61300-Natural Gas 1,325,518 456,835 699,843 865,200 865,200 863,000 -0.25% 61450-Telephone/Communications 1,074,246 1,017,588 964,902 946,800 979,505 908,546 4.04% 61600-Water 1,011,790 1,034,468 1.026,714 1.028,000 1,028,000 1,028,000 0.00% 61000-Utilities 21,000 30,000 26.650 26.90% 61000-Utilities 8,227,785 6,803,171 7,155,222 7,217,812 7,259,517 7,036,792 -2.52% 62100-Purchased Water MWDOC 4,541,004 5,893,877 8,566,734 9,501,000 9,501,000 8,313,467 -12.50% 62200-Purchased Water OCWD 6.039,969 6,877,157 4,305,882 4,850,000 4,850,000 4,579,932 -5.57% 62000-Purchased Water 1,000 62000-Purchased Water 10,580,973 12,771,035 12,872,616 14,351,000 14,351,000 12,894,399 -10.15% 63025-Audiovisual Supplies 9,695 7,693 8,148 3,500 3,500 4,500 28.57% 63050-Communication Supplies 23,520 98,698 14,425 14,400 14,391 13,500 -6.25% 63075-Furniture Non-Capital 290,678 75,862 48.831 7,000 24,372 9,500 35.71% 63100-General Supplies 1,727,248 1,565,350 1,268,845 446,486 913,830 423,772 -5.09% 63125-Office Supplies 686,498 502,761 339,678 263,971 290,710 292,771 10.91% 63130-Office Water 557 63150-Radio Supplies 43,285 296,605 10,299 5,000 79,052 5,000 0.00% 63225-Computer Supplies 784,458 604,611 622,564 395,970 544,081 357,370 -9.75% 63295-Postage Deliveries 551,411 567,094 493,543 498,700 499,126 510,700 2.41% 63445-Fuel 2,107,693 1,651,705 1,573,308 1,683,517 1,683,517 1,757,450 4.39% 64000-Safe Supplies 723,408 670,381 553,984 441,528 479,842 467,639 5.91% 26 City of Huntington Beach Expenditure Summary LE n Adopted Budget - FY 2011/12 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2007108 FY 20008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 64100-Film 28,040 27,264 7,914 1,000 6,000 64110-Agricultural 63,275 73,413 53,275 112,000 112,000 107,000 -4.46% 64115-Microfilm/Document Imaging 111,611 294,131 228,372 180,000 231,142 116,885 -35.06% 64140-Food 161.236 128,837 106,342 32,250 32,250 27,600 -14.42% 64165-Clothing/Uniforms 582,178 548,190 425,271 248,988 279,791 228,038 -8.41% 64190-Vehicle Supplies 193,188 168,791 144,720 154,700 154,759 4,540 -97,07% 64230-Awards and Presentations 63,047 72,226 62,772 108,950 111,964 70,950 -34,88% 64255-Shop Equipment Operating 173,722 251,200 291,331 232,200 273,712 207,300 -10.72% 64280-Signs 128,583 127,237 125,838 35,000 36,147 35,000 0.00% 64305-Chemicals 90,571 94,053 81,646 129,863 129,863 161,090 24.05% 64330-Fencing 770 64355-Building Supplies 119,818 90,551 145,406 94,389 98,207 92.889 -1.59% 64380-Irrigation Supplies 82,360 65,807 62,582 45,000 45,000 46,000 0.00% 64406-Books/Subscriptions 829,813 718,736 578,866 297,467 535,947 268,687 -9.68% 64485-Dues and Memberships 182,873 183,895 201,712 170,850 173,330 171,960 0.65% 64490-Stipends 1,000 64500-Certification 47,107 46,719 49,029 49,740 49,800 47,445 -4.61% 63000-Equipment and Supplies 1,906,923 2473,702 2,069,083 8.50% 63000-Equipment and Supplies 9,805,316 8,932,579 7,499,357 7,558,392 9,271,034 7,501,669 -0.75% 64570-Equipment Repairs Maint 2,221,835 1,528,917 1.684,335 487,120 1,235,796 485,070 -0.42% 64620-Contracts for Repair and Maint 4,689,836 6,502,472 3,906,647 3,882,880 4,705,050 5,408,080 39.28% 64670-Traffic Signals Maint 209,352 177,824 102,598 75,000 152,731 64720-Vehicle Maintenance 651,430 703,303 618,513 411,500 454,894 572,000 39.00% 64755-Vehicle Body Repair 133,000 140,000 64770-Motorcycle Maintenance 17,554 30,310 27,836 64820-Boat Maintenance 51,098 27,596 21,301 4,550 64870-Computer Maintenance 754,668 897,259 922,637 1,065,923 1,181,261 965,234 -10,38% 64900-Repair and Demolition 5,240 10,000 10,000 67400-Other Maintenance 1.237,875 829,739 287,683 66,450 116,718 178,700 168.92% 67450-Building and Grounds Maint 2,337,391 1,701,295 1,182,356 516,869 545,499 344,169 -33.41% 67500-Oil Well Maintenance 165,312 87,491 137,178 52,000 52,000 62,000 19.23% 67550-Pest Control 12,957 3,808 23,410 5,000 5,000 34,500 590.00% 67600-Block Wall Maintenance 12,047 10,694 10,147 5,000 67650-Water Maintenance 1,188,537 1,545,009 2,374,407 2,850,197 3,168,404 2,799,744 -1.77% 67735-Radio Maintenance 49,123 47,890 20,323 63,000 63,000 38,712 -38.55% 67740-800 MHZ Maintenance 242,222 251,800 245,087 238,397 238,397 51,156 -78.54% 64520-Repairs and Maintenance 3,622,032 3,152,312 2,355.164 -34.98% 64520-Repairs and Maintenance 13,846,474 14,345,408 11,564,459 13,346,368 15,218,613 13,429,529 0.62% 68550-Training 800,935 527,506 409,209 369,099 438,556 290,234 -21.37% 68610-Conferences 343,548 212,602 163,373 188,729 209,769 187,300 -0.76% 68695-Hosted Meetings 46,043 24,300 17.347 21,100 21,100 17,200 -18,48% 68500-Conferences and Training 414,465 426,520 417,915 0.83% 68500-Conferences and Training 1,190,526 764,409 589,929 993,393 1,095,946 912,649 -8.13% 69305-Prof Svcs-Graphics 10,485 650 1,719 6,200 6,200 5,000 -19.35% 69310-Prof Svcs-Appraiser 50,900 17,200 33,772 35,000 43,070 30,000 -14.29% 69315-Prof Svcs-Information Svcs 42,720 1,817 4,816 16,900 28,660 20,981 24.15% 69320-Prof Svcs-E.I.R. 122,564 478,309 75,423 87,546 69325-Prof Svcs-Economic Analysis 327,288 205,735 288,092 426,200 510,245 201,200 -52.79% 69330-Prof Svcs-Labor Negotiation 24,031 10,000 10,000 7,500 -25.00% 69335-Prof Svcs-Architectural Svcs 2,236 7,500 7,500 25,000 233.33% 27 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2011/12 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2007108 FY 20008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 69340-Prof Svcs-Property Mgmt 64,585 75,760 39,895 69345-Prof Svcs-Auditing 82,900 55,447 149,201 28,500 32.921 18,500 -35.09% 69360-Prof Svcs-Medical 2,379,024 2,111,493 2,047,444 1,142,500 1,161,069 853,750 -25.27% 69365-Other Professional Services 5,703,816 4,629,573 3,942,271 2,856,986 6,725,592 1,981.655 -30.64% 69370-Prof Svcs-Legal 255,273 278,890 318,705 1,146,000 1,233,914 1,201,365 4.83% 69385-Prof Svcs-Commissions 225 885 435 10,000 10,000 69390-Prof Svcs-Personnel Hearings 11 10,000 10,000 69395-Prof Svcs-Recruitment 30,742 12.705 58 15,000 69300-Professional Services 1,475,113 3,370,255 1,555.878 5.48% 69300-Professional Services 9,096,788 7,868,475 6,901,830 7,170,399 13,235,972 5,915,829 -17.50% 69455-Cont SvcsPrinting Reproduction 450,753 354,476 419,566 230,928 293,295 234,178 1.41% 69460-Cent Svcs-Oil Well 69465-Cont Svcs-Ambulance Services 2,543 2,155 1,155 2.000 2,000 2,000 0.00% 69470-Cont Svcs-Security 1,276 1,353 69475-Cont Svcs-Emp Assist Program 47,375 77.677 53,189 69,000 69,000 70,000 1.45% 69480-Cont Svcs-Audiovisual 37,507 45,412 23,046 21,220 21,220 21,220 0.00% 69485-Cont Svcs-Microfilm/Doc Image 5,332 4,060 5,118 8,000 8,000 8,000 0.00% 69490-Cont Cvcs-Refuse Collection 9,802,483 9,804,792 9,827,624 10,103,006 10.051,006 10,166,269 0.63% 69500-Cont Svcs-Janitorial 91,753 110,369 216,678 105,500 105,500 232,500 120.38% 69505-Cont Svcs-Other 5,940,836 5,529,878 5,584,866 4,576,198 5,134,387 5,753,065 25.72% 69510-Cont Svcs-Animal Control 12,600 11,490 535,936 18,538 18,538 595,236 3110.90% 69515-Cent Svcs-Royalty Payments 120,118 58,507 89,632 108,333 108,333 90,083 -16.85% . 69520-Cont Svcs-Advertising 135,173 99,283 81,283 102,700 120,800 237,750 131.50% 69450-Other Contract Services 2.541,429 3 498 142 2,586,958 1.79% 69450-Other Contract Services 16,646,473 16,099,276 16,839,446 17,886,852 19,430,221 19,997,259 11.80% 70100-Building Rental 18,191 20,755 21.792 70200-Equipment Rental 326,401 296,606 231,661 52,714 55,098 81,014 53.69% 70300-Leases 754,401 (195.306) 279,481 269,481 152,900 45.29% 70000-Rental Expense 152.899 155 924 54,985 -64.04% 70000-Rental Expense 1,098,993 122,055 253,464 485,094 480,503 288,899 -40.44% 72225-Workers'Compensation (492,478) 200,000 200,000 250,000 25.00% 72300-Temp Disability-Penn Employees 195,042 142,467 173,514 1,175,000 925,000 1,225,000 4.26% 72375-Statutory Temporary Disability 600,000 1,542,108 500,000 -16.67% 72450-Perm Disability Benefits 1,022,174 1,384,634 994,993 500,000 500,000 350,000 -30.00% 72525-Liability 658,931 888,483 649,240 1100,000 1,100,000 750,000 -31.82% 72000-Claims Expense 72000-Claims Expense 1,876,147 2,415,583 1,325,269 3,575,000 4,267,108 3,075,000 -13.99% 73010-General Liability Insurance 831,369 504,358 728,716 308,000 118,000 323,000 4.87% 73020-Excess Workers'Comp Insurance 267,967 776,159 175,828 300,000 600,000 315,000 5.00% 73030-Aircraft/Watercraft Insurance 702,917 300,174 200,169 100,000 102,385 105,000 5.00% 73040-Property Insurance 672,913 811,095 1,761,086 1,425,000 1,565,000 1,450,000 1.75% 73000-Insurance 15,100 15,100 31,000 105.30% 73000-Insurance 2,475,165 2,391,785 2,865,799 2,148,100 2,400,485 2,224,000 3.53% 74000-Pension Payments 1,969,924 2,271,438 2,388,715 2,950,000 2,950,000 3,150,000 6.78% 74020-HIS Visitors Conv Bureau 681,556 651,634 575,704 553,500 553,500 650,000 17.43% 74040-CDBG Subgrantee#1 10,000 10,000 8,012 10,000 74050-CDBG Subgrantee#2 30,094 26,986 25,000 27,200 74060-CDBG Subgrantee#3 62,500 50,000 50,000 50,000 74070-CDBG Subgrantee#4 6,250 6,000 8,000 74080-CDBG Subgrantee#5 68,535 33,961 24,043 10,000 28 City of Huntington Beach Expenditure Summary Adopted Budget- FY 2011/12 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2007108 FY 20008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 74090-CDBG Subgrantee#6 53,004 53,004 74010-Contribution to Private Agency 127,237 44,374 74010-Contribution to Private Agency 858,935 672,581 868,999 553,500 756,078 650,000 17.43% 75100-Metro Cities JPA 967,038 804,167 1,146,537 965,523 939,523 909,176 -5.84% 75200-County of Orange 2,155,880 2,619,144 2,419,592 600,000 816,000 690,000 15.00% 75250-Department of Justice 46,727 50,310 48,820 75,000 75,000 65,000 -13.33% 75300-Grants 589,558 304 75350-Taxes 98,718 269,817 5,678,976 1,289,500 1,293,764 89,500 -93.06% 75400-WOCWB Expense 47,726 31,557 32,968 2,000 2,000 2,000 0.00% 75000-Pa ments to Other Governments 2,492t590 2,492,590 9,768,709 291.91% 75000-Payments to Other Governments 3,316,088 3,774,994 9,916,451 5,424,613 5,619,181 11,524,385 112.45% 77100-Equipment Usage 65 77200-Cost-Allocation charges 232,490 5,189,500 5,189,500 5,345,185 3.00% 77200-To General Fund 6,874,176 6,530,472 7,439,127 1,962,400 1,962,400 2,021,272 3.00% 77000-Interdepartmental Charges 77000-Interdepartmental Charges 6,874,176 6,763,026 7,439,127 7,161,900 7,151,900 7,366,457 3.00% 78100-Expense Allowance 117,652 120,765 108,793 78200-Auto Allowance 200,820 199,517 186,282 144,152 144,152 124,752 -13.46% 78300-Tool Allowance 20,300 17,600 17,600 10,800 10,800 12,000 11.11% 78400-Uniform Allowances 24,670 359,635 363,685 18,900 18,900 18,200 -3.70% 78900-Non Salary Benefits 78000-Expense Allowances 512,940 512,940 537,740 4.83% 78000-Expense Allowances 363,441 697,518 678,360 686,792 686,792 692,692 0.86% 79025-Permit Expense 658,004 639,965 594,903 435,925 442,498 437,685 0.40% 79050-Cash Over and Short (583) (462) (16) 79075-Bad Debt Expense 297,937 766,443 1,032,216 437,838 79100-Contingency 142,809 888,443 102,034 275,000 224,418 275,000 0.00% 79125-Private Grants 194,034 109,833 182,002 150,000 295,795 79150-Discounts Lost (22,745) (23,716) (23,686) 79200-Extradition/Background 23,240 24,984 14,921 1,180 1.180 680 -42.37% 79300-Procurement Card Charges 349 (63) 174 79350-Sales Tax Rebate 527,553 275,433 423,802 350,000 380,853 454,000 29.71% 79500-CAL-Card-Dispute Charge 453 667 2,643 79510-CAL-Card-Accidental Use 79600-Donation Expense 352 1,809 1,064 3,601 79000-Other Expenses 329,520 329.520 346,805 5.25% 79000-Other Expenses 1,821,404 2,683,338 2,330,057 1,541,625 1,677,866 1,952,008 26.62% 60000-OPERATING EXPENSES 90,048,606 89,376,670 91,489,089 93,041,340 105,853,215 98,610,567 5.99% 81100-Purchase Amount 3,689,287 46,171 662,633 1,344,916 81200-Relocation Benefits Land Purch 103,933 258,335 81300-Other Costs Land Purchace 163,448 6,487 3,503,956 22,035 81000-Land Purchase 81000-Land Purchase 3,956,667 310,993 4,166,589 1,366,951 82100-Water Improvements 4,958,433 3,478,574 2,612,722 5,600,000 11,873,822 8,170,000 45.89% 82200-Buildings Improvement 4,916,350 7,931,139 9,816,374 809,048 9,523,175 774,301 4.29% 82300-Streets Improvement 10,711,121 18,151,697 8,106,968 5,792,440 8,553,420 5,600,000 -3.32% 82400-Parking Improvement 950,000 82500-Drainage Improvement 1,925,644 395,820 95,082 3,464,497 1,000,000 82600-Sewer Improvement 2,724,639 3,578,353 938,842 3.350,000 7,130,975 8,200,000 144.78% 82700-Traffic Improvement 649,200 999,922 559,047 900,859 1,094,010 29 City of Huntington Beach Expenditure Summary Adopted Budget - FY 2011/12 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2007108 FY 20008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 82800-Other Improvement 833,614 10,901,508 51,886 135,000 1,252,650 3,092,140 2190.47% 82850-Street Lights Improvement 9,754 24,092 22,543 276,730 378,000 82900-Park Improvements 340,500 20,000 82000-Improvements 980,200 908,348 706,905 -27.88% 82000-Improvements 26.728,766 46,411,103 22,203,463 16,666,688 44,224,976 29,035,356 74.21% 83100-Equip-Office 65,393 21,125 15,981 15,981 83200-Equip-Furniture 257,519 135,960 1,944 1,434 83300-Equip-Medical 43,934 1,731 83400-Equip-Radio 21,214 296,206 83600-Equip-Safety 40,613 41,379 46,817 197,966 83700-Equip-General 3,592,316 2,535,015 483,269 1,198,700 2,555,126 194,000 -83.82% 83800-Equip-Pumps 897,995 9,181 204,039 83900-Equip-Communications 110.948 42,801 939,505 49,256 84000-Equip-Information Services 744,954 203,043 70,877 272,317 84100-Equip-Audiovisual 93,559 66,000 60,000 84200-Equip-Parking Meters 11,838 336,991 32,000 84300-Equip-Water Meters 393,293 12,965 120,990 2,625,000 2,756,280 2,575,000 -1.90% 84400-Equip-Traffic Signals 541,421 353,884 300,790 83000-Equipment 2.125 000 827,273 3 540 000 66.59% 83000-Equipment 6,814,997 3,760,064 1,679,382 5,948.700 7,567,658 6,309,000 5.06°k 85050-Automobile 663,498 721.062 327.996 922,333 110,000 85100-Truck 2,068,681 1,748,441 214,504 263,000 300,269 85150-Motorcycle 65,759 49,777 34,000 85200-Fire Engine 495,688 85300-Boat 42,677 85350-Other Vehicles 529,366 281,384 228,730 85000-Vehicles 25,749 85000-Vehicles 3,294,221 3,312,333 592,277 263,000 1,511,080 110,000 -58.17% 86100-Capital-Purchase Software 253,291 145,954 18,197 86200-Capital-License Software 13,254 86000-Capital-Software 170,500 250,000 86000-Capital-Software 266,545 145,954 18,197 170,500 250,000 87000-Capitalized PP&E Offset (6,438,515) (7,438,847) (8,137,162) 80000-CAPITAL EXPENDITURES 34,622,671 46,501,601 20,522,746 22,878,388 54,841,176 36,704,356 56.06% 88030-Principal 8,514,329 12,590,131 8,190,993 10,426,300 10,426,774 11,497,767 10.28% 88050-Interfund Principal Gen Fund 125,000 135.000 88070-Interest 7,883,086 8,018,439 8,959,847 6,247,300 6,368,270 4,273,300 -31.60% 88090-Interfund Interest Gen Fund 66,096 35,149 15,862 895,000 88110-Cost of Issuance 177 177 199,566 18,000 10,440 18,000 0.00% 88130-Issuance Discount/Premium (706,620) 88140-Payments to Escrow 15,966,507 88150-Arbitrage 3,500 5,500 3,000 500 88160-Payment to Fiscal Agent 21,756 21,702 21,453 23,500 22,513 23,500 0.00% 88010-Debt Service Expenses 592,400 2,108,767 22,000 -96.29% 88010-Debt Service Expenses 16,488,944 20,671,097 32,775,608 17,307,500 19,072,263 16,729,567 -3.34% 88190-RDA Pass Through 1.933 418 2,354,635 2,372 883 2,490 000 2,490,000 2,223,000 -10.72% 88185-Pass Through Payments 1,933,418 2,354,635 2,372,883 2,490,000 2,490,000 2,223,000 -10.72% 88205-Operating Transfers Out 25,908,708 24,248,570 21,565,472 17,709,928 34,713,500 13,794,663 -22.11% 88300-Transfer Out-Close Enterprise 3,971,725 3,503,880 88601 -Quasi External Transactions 30 City of Huntington Beach ,�� Expenditure Summary "spa Adopted Budget- FY 2011112 ALL FUNDS Combined Expenditure Detail by Object Account Percent FY 2007/08 FY 20008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 88200-Transfers to Other Funds 81,000 81,000 88200-Transfers to Other Funds 29,880,432 27,752,450 21,565,472 17,790,928 34,794,500 13,794,663 -22.46% 88650-Payroll Charges (5,036,462) (5,073,373) (3,872,485) (3,388,155) (4,930,263) (4,302,074) 26.97% 88710-Normal Depreciation 24,622,044 17,524,676 17,763,523 2,550,000 2,550,000 88750-Loss on Sale of Assets 30,000 88700-Depreciation 88700-Depreciation 24,622,044 17,554,676 17,763,523 2,550,000 2,550,000 89260-Long Term Employment Incentive 200,000 89250-Loans Made 8512,790 3,226,348 1,306,877 2,427,052 5,879,845 1,972,000 -18.75% 89250-Loans Made 8,512,790 3,426,348 1,306,877 2,427,052 5,879,045 1,972,000 -18.75% 88000-NON-OPERATING EXPENSES 76,401,165 66,686,833 71,911,878 39,177,325 59,856,346 30,417,156 -22.36% Grand Totals 348,135,118 353,300,842 333,814,386 301,136,077 365,102,167 312 231 981 3.68 ° 31 City of Huntington Beach GENERALFUND Adopted Budget - FY 2011/12 Department Budget Summary J By Object Account All Departments Combined Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 73,404,143 79,167,786 78,997,231 77,261,433 74,466,010 75,091,983 -2.81 Salaries,Temporary 3,998,318 4,470,202 3,577,891 3,588,715 3,829,157 3,661,910 2,04% Salaries, Overtime 9,759,538 9,654,028 7,493,149 8,564,280 8,565,613 8,364,926 -2.330G, Termination Pay Outs 3,362,660 3,178,461 4,898,005 2,055,000 2,055,000 3,200,000 55.72% Benefits 37,499,389 38,782,707 38,034,748 39,171,501 38,392,421 41,374,968 5.63% PERSONAL SERVICES 128024049 1352531183 133001024 130640929 127.308201 131693,786 0.81% OPERATING EXPENSES Utilities 6,370,188 5.820,415 6,010,007 5,659,716 5,685,716 5,462,212 -3.49% Equipment and Supplies 7,076,421 6,763,777 5,605,971 6,412,419 6,793,741 6,009,873 -6.28% Repairs and Maintenance 9,577,389 8,629,646 7,510,772 7,955,481 8,959,684 9,020,635 13.39% Conferences and Training 1,001,158 662,538 423,152 859,093 897,301 795,149 -7.44% Professional Services 6,655,218 4,860,391 3,903,295 3,904,918 5,653,485 4,002,679 2.50% Other Contract Services 4,647,970 4,803,948 4,984,204 5,054,173 6,116,192 5,796,890 14.70% Rental Expense 974,846 41,034 192,085 315,294 308,319 201,899 -35.96% Claims Expense 1,876,147 2,415,583 1,325,269 3,575,000 4,267,108 3,075,000 -13.99% Insurance 2,468,609 2,383,820 2,858,831 2,140,100 2,392,485 2,216,000 3.55% Contribution to Private Agency 681,556 551,634 575,704 553,500 553,500 650,000 17.43% Payments to Other Governments 3,269,891 3,594,967 3,767,224 4,060,613 4,254,877 4,069,636 0,22% Interdepartmental Charges 65 Expense Allowances 326,501 659,798 645,031 653,592 653,592 664,492 1.67% Other Expenses 1,182,303 2,007,632 1,491,019 719,375 760,403 1,271,798 76.79% OPERATING EXPENSES 46,108,197 43,195,247 39,292,565 41,863,274 47,296,404 43,236,263 3.28% CAPITAL EXPENDITURES Improvements 1,576,621 447,389 381,305 915,478 1,300,000 Equipment 3,849,895 2,228,596 1,096,928 2,000,000 1,436,007 3,000,000 %00% Vehicles 2,289,009 2,672,949 377,409 1,174,111 Software-Capital 227.460 90,954 3,500 170,500 CAPITAL EXPENDITURES 7,942,985 5,439,887 1,859.142 2,000,000 3,696,096 4,300,000 115,00% NON-OPERATING EXPENSES Debt Service Expenses 877,303 433,278 300,000 1,887,241 1,886,767 528.92°% Transfers to Other Funds 7,410,598 7,098,623 7,815,722 6,522,500 6,522,500 6,733,235 3.23% Payroll Charges (5,036.462) (5,073,373) (3,872,485) (3,388,155) (4,930,263) (4,302,074) 26.97% Loans Made 200.000 NON-OPERATING EXPENSES 2,374,136 3,102,553 4,376,515 3,434,346 3,479,478 4,317,928 25.73% Grand Total(s) 184,449,366 186,990,870 178,529,245 177,938,548 181,780,179 183,547,9771 3.15% Personnel Summary 973.15 1019.40 993.35 875.95 869.60 853.00 i16.60) 32 City of Huntington Beach Revenue Summary_ Adopted Budget-FY 2011/12 ALLFUNDS -- Summary by Fund Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Fund 'AiNNOMIN& Actual Actual Actual Adopted Revised Adopted Prior Year 7001048chool eral Fund 185,198,525 181,635,8a5 180,794,896 177,938,548 178,381,173 182,858,785 2.51% cific Events 188,942 220,626 263,008 206,000 206,000 270,000 31.07% ations Fund 458,680 695,824 416,619 433,683 Events 5,000 00106-Interest Alloration (503,508) 22,222 (124,609) 00107-Evidence Seizure (10) 1,520 1,975 00108-Underground Utilities 00110-Donations Rec&Human Services (26) 00120-Donations Oakview 228 00122-Jail Pay Phone 2,608 2,131 10,631 4,000 4,000 10,000 150.00% 00201 -Air Quality Fund 283,211 272,236 241,887 260,000 260,000 248,000 -4.62% 00204-Fourth of July Parade 328,276 336,664 320,996 403,000 403,000 400,000 474% 00205-Library Services 920,295 00206-Traffic Impact 714,194 4,717,432 91,716 110,000 110,000 79,000 -28.18% 00207-Gas Tax Fund 4,056,582 3,232,544 4,037,030 3,212,000 3,212,000 3,195,000 -0.53% 00209-Park Acquisition&Development 1,197,406 305,023 424,005 150,000 150,000 115,000 -23.33% 00210-Sewer 240,904 156,102 76,402 122,000 122,000 147,310 20.75% D0211 -Drainage 66,733 125,129 49,942 50,000 50,000 50,000 0.00% 00212-Narcotics Forfeiture-Federal 704 760,173 18,559 00213-Measure M Fund 3,168,851 2,193,565 1,806,447 2,027,000 2,027,000 2,514,000 24.03% 00214-Narcotics Forfeiture-State 55,590 38,325 40,074 25,000 25,000 10,000 -60.00% 00215-Rehabilitation Loans 256,991 204,135 244,163 235,000 235,000 217,000 -7.66% 00216-Property and Evidence 54,903 43,035 23,579 37,000 37,000 00218-Hwy Safety Traffic Reduct 1B 3,253,054 69,332 3,100,042 50,000 50.000 5,000 -90,00% 00219-Traffic Congestion Relief 42 493,292 1,9D0,164 2,527,409 2,050,000 2,050,000 2,275,000 10.98% 00220-Housing Authority 7,556,251 00221-Cooperation Agreement Repmt 7,679,505 00301 -Capital Improvement Fund 171,736 00302-Library Development 98,935 33,127 119,071 00305-RDA Cap Project Area 1,446,799 10,270,210 1,789,309 655,000 1,935,086 1,240,0D0 -35.92% 00306-Low Income Housing Inc 3.909,829 7,868,584 6,316,852 4,085,000 4,085,000 175,000 -95.72% 00307-Holly Seacliff Fund 154 00308-In-Lieu Parking Downtown 151,311 63,823 61,384 70,000 70,000 61,000 -12.86% 00309-PFA Capital Project (53,D07) 00310-Jail Program 185,203 00314-Infrastructure Fund 1,188,214 156,194 42,147 00315-Southeast Coastal Project (7,724) 343,236 (7,061) 00316-Bella Terra 39,510 (2) i 00401 -Debt Svc HBPFA 6,126,941 6,084,850 20,962,218 5,851,200 5,851,200 4,659,000 -20.38% 00404-Debt Svc 1993-A Cic Cops 1 00405-Debt Svc Grand Coast CFD2000-1 1,269,641 1,111,356 1,224,315 1.253,500 1,253,500 1,253,500 0.00% 00406-Debt Svc Mello Roos 199,193 193,094 133,558 217,500 217,500 217,500 0.00% 00407-RDA HB Debt Svc Project Area 17,000,696 18,963,767 18,294,440 19,725,000 19,725,000 18,530,000 -6.06% 00408-Debt Svc McDonnell CFD 2002-1 349,499 302,701 386,264 341,000 341,000 341,000 0.00% 00409-Debt Svc Southeast Coastal 238,085 153.648 59,771 75,000 75,000 95,000 26.67% 00410-Debt Svc Bella Terra 2,594,991 2,295,194 2,408,639 2,500,000 2,500,000 2,500,000 0.00% 00500-Cultural Affairs Fund 294,998 00501 -CUPA 201,937 216,603 195,6D0 215,000 215,000 210,000 -2.33°h 00502-Fire Medical Program 6,858,927 00503-Emerald Cove 1,300,157 904,649 00504-Refuse Collection Service 10,518,640 10,435,749 10,553,955 10,780,500 10,780,500 10,827,500 0.44% 00505-Systems Fund 10,577 7,044 (132,444) 00506-Water 35,256,485 35,914,949 35,308.250 37,579,552 37,579,552 36,332,000 -3.32% 00507-Water Master Plan 5,013,605 1,169,028 651,118 650,000 650,000 500,000 1 -23.08% 33 City of Huntington Beach Revenue Summary el Adopted Budget-FY 2011/12 ALLFUNDS Summary by Fund Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00508-WOCWB 302,213 6,210 93,136 71,500 71,500 146,956 104.13% 00509-Refuse Education 58,210 3,576 (36,219) 54,000 54,000 51,000 -5.56% 00510-Ocean View Estates MHP 422,985 00511 -Sewer Service Fund 10,291,938 10,923,981 10.822,191 11,106,000 11,106,000 11,066,000 -0.36% 00512-Retiree/Cobra lnsurees (372) 00550-Sell Insurance Medical (1,379) 00701 -BID-Auto 171,027 177,903 186,450 172,000 172,000 172,000 0.00% 00702-Retiree Insurance Fund 1,201,423 770,330 2,033,339 1,052,000 1,052,000 1,526,000 45.06% 00703-Retirement Supplement 4,992,471 4,176,805 5,972,488 3,957,085 3,957,085 3,678,000 -7.05% 00704-Fire JPA Fund 520,405 484,322 400,304 389,000 389.000 206,000 47.04% 00707-Debt Svc Judgment Oblig Bonds 1,207,250 1,177,185 1,042,075 1,027,000 1,027,000 1,034,300 0.71% 00708-Affordable Housing Reimburse 3,375 2,648 52,724 00709-BID-Hotel/Motel 672,367 512,844 613,362 1,095,000 1,095,000 1,190,000 8,68% 00710-BID-Downtown 75,557 92,587 88,800 110,000 110,000 95,000 -13.64% 00711 -Parking Slmcture-Bella Terra 521,189 533,085 567,553 570,000 670,000 514,000 -9,82% 00712-Parking Slmeture-Strand 565,271 1,079,840 800,000 1,150,000 1,000,000 -13.04% 00763-Citizen Corp Go Serve 02/03 (726) 00764-FEMA/EOC 36,233 40,274 00769-SLESF Grant 04/05 481 (6,228) 00770-Traffic Safety 04105 5,482 00776-Used Oil 10th Cycle 04/05 20 (65) 00777-Sr Mobility Program 7105-6/06 (32) 00779-State Literacy Grant 05106 00781 -SLESF Grant 05106 869 19,552 , 00790-Firefighters Grant 06106 (9,876) 00791 -Gates Grant 06/07 510 150 00792-Traffic Safety 06107 166,815 206,808 928 00793-SLESF Grant 06107 1,518 742 (1,293) 00794-WMD-MMRS O6/07 78,887 21,258 00807-Energy Efficiency 466,149 100,000 100,000 00808-Rapid Response Grant 1.342 00809-AOMDIAES Grant 2,074 00814-HES Grant 98,882 84,522 16,715 00816-FEMA Grant 2,303,800 2,104,214 (17,044) 00821-FETSIM Grant (41,836) 00829-Used Oil 516th Cycle 28,981 17,982 4,349 00838-Jail Training Grant 10,705 11,245 10,435 10,170 00847-HOME Program 07108 717,763 39,851 173,934 00848-HOME Program 08109 27,025 255,465 00849-HOME Program 09/10 44,656 00850-HOME Program 10111 822,743 822,743 00851 -HOME Program 03 722,000 00852-HOME Program 04 428,755 00853-HOME Program 05 1,273 (3,872) 00854-HOME Program 06 52,692 5,981 (296,619) 00855-RLF to CDBG 269,725 87,864 (127,725) 00857-HCD 06/07 467,686 1,129,448 411,285 00858-CDBG 07108 716.844 462,334 46,553 00859-CDBG 08/09 788,193 118,717 00860-CDBG 09/10 1,328,522 i 00861 -CDBG 10/11 472 1,481,428 1,481,428 00862-HCD 00101 1,000 00867-HCD 04105 1,322 1,171 770 00868-HCD 05/06 140,949 22 34 City of Huntington Beach Revenue Summary Adopted Budget-FY 2011/12 ALL FUNDS Summary by Fund Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00873-OCTA/Cip Grant 199,308 626,736 00875-Saav 87,978 87,145 81,046 88,000 88,000 00878-Caltrans Grants 3,350 1,067,745 1,440 00880-Library Equipment 7,498 1,751 369 00890-TEA Grant 127,849 486,300 183,474 00892-Storm Water quality 440,006 428,921 326,376 00894-WMD-DHHS 33,086 8,955 4,153 00901 -Domestic Violence 06/07 (2,754) 00902-Used Oil 10th Cycle 06/07 12,292 20,444 00903-Homeland Security UASI O6t07 41,885 5,507 00904-Sr Mobility Program 7/07-6/08 1,856 663 00905-Fireman's Fund 06/07 (15) 00906-State Literacy Grant 07/08 56,259 339 69 00907-Domestic Violence 07108 35,592 O0908-Fireman's Fund 07108 12,357 (529) 00909-UASI/OCIAC Program 146,233 111,205 00910-SLESF Grant 07108 400,311 571 (15,593) 00911-American Justice Grant 07/08 23,022 00912-Homeland Security UASI 07/08 33,337 58,110 87,491 00913-WMD-MMRS 07/08 242,601 (3,055) 00914-Domestic Violence 08/09 62,063 37,330 595 00915-Sr Mobility Program 7108$/09 157,300 1,194 (1,648) 00916-State Literacy Grant 08109 49,951 (22) 00917-OC Waste&Recycling Grant 40,118 878 308 00918-ABC Grant 08/09 117,822 (4,327) D0919-Avoid the 28 DUI 2,779 4,600 00920-SLESF Grant 08/09 204,988 30,775 00921 -Traffic Safety Grant 08109 110,325 43,382 00922-Fire Act Grant 2008 19,636 (55) 00923-Justice Assistance Grant 08/09 14,970 00924-Domestic Violence 09/10 151,705 80,191 00925-Homeland Security UASI O8/09 40,308 00926-Homeland Security MMRS 08/09 00927-Justice Assistance Grant 09110 00928-Sr Mobility Program 7/09-6/10 166,911 (781) 00929-PSIC Grant 08109 225,118 304 00930-State Literacy Grant 09/10 30,000 18,688 00931 -Traffic Safety Grant 09/10 88,856 00932-SLESF Grant 09/10 130,630 00933-Homework Help Grant 09/10 19,500 00934-Fireman's Fund Heritage 09/10 12,134 00935-Marine Safety Heritage 09/10 30,264 00936-HPRP 233,556 00937-Justice Assist Grant 09Regular 00938-Fed Transit Admin 5310 Grant 252,658 00939-Domestic Violence CY2010 48,667 33,823 00940-LSTA Computers to Go Grant 4,597 00941 -Homeland Security UASITLO 0910 2,573 00942-Sr Mobility Program 7/10.6111 178,576 00943-Homework Help Grant 10/11 14,625 00944-State Literacy Grant 10/11 D0945-Homeland Security MMRS 09110 316,403 00946-PSIC Grant-PD 00947-EMPG 10/11 50,000 00948-Gates Broadband Grant 10/11 7,626 7,626 00949-SLESF Grant 10/11 200,000 00950-Office of Traffic Safe 10/11 156,021 35 City of Huntington Beach Revenue Summary Adopted Budget-FY 2011/12 -�- ALL FUNDS -- ----- Summary by Fund Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Fund Actual Actual Actual Adopted Revised Adopted Prior Year 00951 -Used Oil 14th Cycle 08109 50,723 00952-Fireman's Fund Heritage 10/11 15,000 00953-Justice Assistance Grant 10/11 38,690 00955-Prop 69 Funding 00956-Anaheim/Santa Ana UASI FY09 00957-2011 Domestic Violence Program 180,209 00958-Homeland Security UASI 09/10 50,659 00959-Edison Yth Sports 02 Park Bond 820,930 00960-Used Oil OPP1 10/11 64,690 00962-CDBG 11/12 1,234.000 00963-Sr Mobility Prgram 711 1-6/12 164,622 00967-ABC Grant 11/12 50.000 Grand Total(s) 322,100,373 322,134,655 320,568,334 293,773,556 313,725,272 291,974,851 0.61 36 City of Huntington Beach Revenue Summary .r Adopted Budget-FY 2011/12 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Ob"act Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 40070-Sec Basic Levy 35,012,795 36,986,131 32,573,924 36,360,000 36,360,000 37,158,300 2.20% 40080-Unsec Basic Levy 1,350,296 1,500,043 1,708,930 1 600 000 1,600,000 1.409.800 -11,89% 40060-Basic Levy 36,363,092 38,486,174 34,282,853 37,960,000 37,960,000 38,568,100 1.60% 40170-Sec Prior Year Property Taxes 1,052,985 1674,642 1,239,331 1,500,000 1,500,000 1,309,100 -12.73% 40180-Unsec Prior Yr Property Taxes 59,966 89,621 43,732 50,000 50 000 50 350 0.70% 40160-Prior Year Property Taxes 1,112,950 1,764,263 1,283,063 11550,000 1,550,060 1,359,450 -12.29% 40300-Interest Debt Svc 40200-Debt Svc Property Taxes 40310-Sec Supp Roll 1 448,893 725,459 473,289 800 000 800 000 604 200 -24.48% 40305-Supp Roll Property Taxes 1,448,893 725,459 473,289 800,000 800,000 604,200 -24.48% 40360-Interest Property Taxes 122,628 74,209 39,056 50,000 50.000 15,000 -70.00% 40370-Misc Property Taxes 303,117 410,366 3D4,873 385,000 385,000 305,000 -20.78% 40375-Prop to Borrowing Proceeds 5,065,616 40380-Aircraft Taxes 7 1,173 920 40400-Homeowner Exemption 346,002 339,629 343,378 345,000 345,000 345,000 0.00% 40410-Utility Unitary Tax 585,093 605,835 578,996 585,000 585,000 565,000 0.00% 40420-Triple Flip Reimbursemnt 7,925,513 7,230.797 5,349,593 5,825,000 5,825,000 7,500,000 28.76% 40430-In-Lieu of VLF 14,710,010 14,921,724 14.866,953 14.850,000 14,850,000 14,900,000 0,34% 40440-Nuisance Abatement 6,481 20,093 87,833 50,000 50,000 20,000 -60,00% 40450-Employee Retirement Override 2,186,927 2,660 683 4220,412 4,425,000 4 425 000 4 220 000 4.63% 40350-Other Property Taxes 26,185,779 26,264,510 30,857,629 26 515 000 26,515,000 27 890 000 5.19% 40500-Assessments 5,020,773 4,553,553 4,897,406 5,526,000 5,526,000 5,606,000 1.45% 40610-MamlPier Tax Increment 9.800,999 10,105,162 11,384,360 19,600,000 19,600.000 17,330,000 -11.58% 40660-Talbert/Beach Tax Inc 682,685 906,902 949,444 40720-Oakview Tax Inc 1,569,091 1,124,867 1,334,126 40800-Huntington Center Tax Inc 4,221,936 5,537,345 3,872,869 40900-Yorktown/Lake Tax Inc 553,940 576,616 589,695 40945-ERAF Property Taxes (291) 40950-SE Coastal Tax Increment 199 154 120,952 44,694 50 000 50,000 65 000 30.00% 40600-Tax Increment 17,027,514 18,371,844 18,175,188 19,650,000 19,650,000 17,395,000 11,48% 40010-PROPERTY TAXES 87,159,001 90,165.803 89,969,428 92,001,000 92,001,000 91,422,750 -0.63% 41110-1%Allocation Sales Tax 21,939,468 18,617,211 19,147.735 18,400,000 18,400,000 21,000,000 14.13% 41120-Public Safety Sales Tax 1,995,648 1689,102 1,647,580 1,715,000 1,715,000 1,775,000 3.50% 41130-Measure M Sales Tax 2441,883 2,049864 1 787,163 2,000,000 2 000 00 22 500 D00 25.00% 41100-Sales Tax 26,376,998 22,356,177 22,582,479 22,115,000 22,115,000 25,275,000 14.29% 41210-Utility Franchises 4,134,975 2,596,870 1,795,427 2,050,000 2,050,000 2,400,000 17,07% 41220-Transfer Station Franchises 360,416 332,125 315,883 325,000 325,000 350,000 7.69% 41230-Pipeline Franchises 63,191 63,134 64,174 65,000 65,000 75,000 15.38% 41240-Refuse Franchises 741,852 759,410 718,569 740,000 740,000 740,000 0.00% 41250-Cable TV Franchises 2,520,653 2,675,603 2,716,339 2,600,000 2,600,000 2,700,000 3.85% 41260-Coca Cola Franchise 300,000 41270-Bus Bench Franchise 255 000 241,050 199 200 255,000 255,000 255.000 0,00% 41200-Franchises 8,376,087 6,668,192 5.809,592 6,035,000 6,035,000 6,520,000 8.04% 41310-Water In-Lieu 41300-In-Lieu Tax 41400-Transient Occupancy Tax 6,688.428 5,416,580 5,819,837 5,535,000 5,535,000 6,500,000 17,43% 41510-Water Utility Tax 1,555,628 1,589,186 1,593,565 1,600,000 1,600,000 1,600,000 0.00% 41520-Gas Utility Tax 2,673,738 1,857,005 2,023,999 1,895,000 1,895,000 1,900,000 0.26% 41530-Telephone Utility Tax 7,224,143 7,046,721 6,474,392 6,415,000 6,415,000 7,000.000 9,12% 41540-Electric Utility Tax 8,003,662 7,877,173 7,720,715 7,600,000 7,600,000 7,800.000 2.63% 41550-Cable Utility Tax 2 133 819 2245,437 1,944,671 1,970,000 1,970,000 1,900,000 -3,55% 41500-Utility Users Tax 21,590,990 20,615,521 19,757,342 19,480,000 19,430,000 20,200,000 3.70% 41000-OTHER LOCAL TAXES 63,032,504 55,056,469 53,969,250 53,165,000 53,165,000 58,495,000 10.03% 42103-Fire Prevention Inspection 236,796 201,403 252,613 270,000 270,000 270,000 0.00% 42105-Oil Well Taxes License 472,655 478,966 478,800 492,000 492,000 3D0,000 -39.02% 42110-Business License 2,311,099 2,195,687 2,221,079 2,205,0D0 2,205,000 2,230,000 1.13% 42115-Bicycle License 3,377 9,477 4,828 4,000 4,000 10.000 150.00% 42120-Oil S Methane Inspection 23,418 17,338 46,425 43,000 43,000 47,000 9.30% 37 City of Huntington Beach Revenue Summary !r44�-n Adopted Budget-FY 2011/12 ALLFUNDS - Combined Revenue Detail by Object Account Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 42125-Miscellaneous License 36,194 33.342 17,389 18000 18,000 15.000 -16.67% 42128-Newsrack Fee 3,150 2 300 4 600 4,600 2.000 -56,52% 433 42100-License General 3,083,538 2,939,362 3,023, 3,036,600 3,036,600 2,374,000 -5,35% 42152-Street and Curb 34,843 42155-Encroachment Permit 338,334 266.506 222,621 250,000 250,000 250,000 0.00% , 42165-Grading Permit 206,027 51,798 8,088 10,000 10,000 12,000 20.00% ' 42170-Harbor&Dock Construction 11,194 11.783 7,560 8,000 8,000 8,000 0.00% 42180-Obstruction Permit 10,762 11,887 2.305 5,000 5,000 2,500 -50.00% 42185-Parking Permit 16,602 19,369 17,554 20,000 20,000 20,000 0.00% 42195-Wide/Overweight/loading 16,943 13,822 9 850 15,000 15.0 15 000 0.00% 42150-License&Permits Public We 599,862 375,165 302,820 308,000 308,000 307,500 -0,16% 42305-Alarm Permits 223,172 233,568 232,955 230000 230,000 230,000 0.00% 42310-Building Permits 1,167,592 874,438 1.112,475 1,210,000 1,210,000 1,200,000 -0,83% 42315-Plumbing Permits 163,110 147,031 192,428 190,000 190,000 197,000 3.68% 42320-Electrical Permits 226,667 190,157 258.119 274,000 274,000 285,000 4.01% 42325-Mechanical Permits 91,321 78,733 123,195 123,000 123.000 128,000 4.07% - 42335-Swim Pool Permits 87,588 58,974 71,663 76,400 76,400 80,000 4.71% 42355-Certificate of Occuotincy 114,837 105,299 103,223 105,000 105,000 110,000 4.76% 42300-License and Permits Buildint 2,074,286 1,688,199 2,093,960 2,208,400 2,208,400 2,230,000 0.98% 42410-Planning Commission 905,313 485,385 310,113 505,000 505,000 249,150 -%66% 42600-Zoning Administrator 206,190 140,236 117,697 176.000 176,000 136,900 -22.22% 42700-Environ Processing 801,225 90.098 117,238 150,000 372,900 250,000 66.67% 42750-Staff Review 162,929 125,253 136.878 174,000 174,000 166,200 -4.48% 42824-Beach-Edinger Spec Plan Fee! 1,000 42825-General Plan Maint Fee 2.937 52,546 55,000 55,000 55,000 0.00% 42860-Parkin In-Lieu 90 097 33 129 50,978 50 000 50,000 50 000 0.00% 42400-License and Permits Plannin 2,165,754 877,036 785,450 1,110,000 1,332,900 908,250 -18.18% 42000-LICENSE AND PERMITS 7,923,440 5,879,763 6,205,663 6.663,000 6,885,900 6,319,750 -5A5% 42905-Court/Traffic Fines 852,516 771.076 731,562 775.000 775,000 700,000 -9.68% 42915-Main Street Library Fines 902 1.816 2,451 2,000 2,000 2,000 0.00% 42920-Central Library Fines 103,894 112,505 97.877 100,000 100,000 95,000 -5.00% 42925-Banning Library Fines 2,270 3,046 2,680 2.000 2,000 2,500 25.00% - 42930-Oakview Library Fines 2,879 2,638 3,322 2,500 2,500 2,500 0.00% 42935-Murohy Library Fines 2,048 1 438 1,615 1,000 1,000 1 000 0.00% 42910-Library Fines 111,993 121,443 107,945 107,500 107,500 103,000 -4.19% 42940-Parking Fines 2,849,064 3 060,560 3 000 908 3,150,000 3,366000 3 150.000 0.000/0 42940-Parking Fines 2,849,064 3,060,560 3,000,908 3,150,000 3,366,000 3,150,000 0.00% 42950-Alarm Fines 246,759 191,358 124.910 125.000 125,000 125,000 0.00% 42900-FINES AND FORFEITURES 4,060,332 4,144,436 3,965,325 4,157,500 4,373,500 4,078,000 -1.91% 42965-Pooled Cash Interest 8,396,141 5,109,397 2.405,483 2,699.000 2,699,000 1,641,000 -39,20% - 42966-Market Adjustments (1,010,442) 787671 2,577,056 11,000 42970-Restricted Cash Interest 877.292 383,462 267,202 224,200 224,200 89,500 -60.08% 42975-Late Charges 947603 812,076 811.626 801,000 801,000 896.000 11,86% 42977-Interfund Loans Interest 158.993 121,028 121.359 201,552 201,552 117.000 41.95% 42960-Interest Income 9,369,586 7,213,634 6,182,727 3,925,752 3,925,752 2,754,500 -29.84% 42985-Interest Payments 33,321 13.251 20,015 35,000 35,000 25,000 -2&57% 42990-Principal Payments 184 803 159 534 220 299 200 000 200,000 200 000 0.00% 42980-Loan Payments 218,124 172,785 240,315 235,000 235,000 225,000 -4.26% 43005-Deferred Comp 43065-Waterfront Project 654.204 817890 461,118 605,000 605,000 - 43075-Land Lease Income 867,812 758,566 693,995 855,000 855,000 750,000 -12.28% 43085-Buildings Lease Income 1.176,769 1,390,851 1,027,298 580,000 43095-Beach Concessions 1,141,141 1,154,909 1,104,432 1,220.000 1,220,000 1,120,000 -8.20% 43105-Prop/Equip Lease-Beach 177,921 116,010 118,088 121,000 121,000 122,000 0.83% 43115-Rooms Rentals 592,056 582,784 511,177 564.000 564,880 526,000 -6,74% 43145-Central Park Concessions 182,294 188,633 183,700 190,000 190,000 150,000 -21.05% 43150-Sport Complex Concessions 70,658 54,606 42,853 40,000 40,000 40,000 0.00% 43155-Vendin Machines 31,340 15,801 16,540 17000 17,000 20000 1 17,65% 38 City of Huntington Beach Revenue Summary Adopted Budget-FY 2011/12 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 43165-Rentals 482,219 179,219 186,231 200.000 200,000 190,000 -5.00% 43166-Ocean View Estates Rents 349,236 368,643 381,000 381,000 381.000 0.00% 43055-Lease and Concession Incor 5,376,414 5,608,502 4,714,076 4,193,000 4,193,380 3,879,000 -7,49% 43910-City Oil Wells 700,361 326,963 589,056 650,000 650,000 485,000 -25.38% 43920-Other Royalties 174 276 104,397 122,763 200 000 200 000 t 30 000 -35.00% 43900-Royalties 874,637 431,359 711,818 850,000 850,000 615,000 -27.65% 44010-Parking Lots 3,056,823 3,295,053 3,351,643 3,400,000 3,400,000 2.300,000 -32.35% 44015-Annual Parking Pass 700,000 44030-Sunset Vista 382,006 386,535 373,300 385,000 385,000 385,000 0,00% 44040-Parking Structures 1.208,271 1,628,347 2,114,517 1,800,000 2.150,000 2,020,000 12.22% 44050-Meters-Business 392,626 405,737 401,453 425,000 425.000 405,000 4,71% 44060-Meters-Residential 539,793 569,490 665,010 675,000 675.000 655,000 -2,96% 44070-Meters-Recreational 1,014,540 1,075,404 1,120,701 1,100,000 1,100,000 1,200,000 9.09% 44080-Pier Plaza 1,197,473 1,295,561 1,283,289 1,400,000 1,400,000 1,450,000 3.57% 44090-Meters Beach Blvd 27,822 23,321 14,362 23,000 23,000 15,000 -34.789/. 44100-Soon Com lex 111 074 124,152 127,592 125 000 125 000 125.000 0.00% 44000-Parking Revenue 7,930,428 8,803,600 9,451,867 9,333,000 9,683,000 9,255,000 -0.84% 45010-City of FV Jail Bookings (5) 45040-Convicted Offender Booking Fr 4,589 221,016 315,491 200,000 200,000 450,000 125.00% 45100-Other Govt Jail Bookings 8 012 9,142 6,483 10,000 10 000 8 000 -20.00% 45000-Contract Jail Bookings 12,602 230,153 321,974 210,000 210,000 458,000 118.10% 45110-PCS Wireless 190,814 234.557 233,050 235,000 235,000 250,000 6.38% 45120-Admin Cost-Bonds 11,875 31,875 11.875 50,000 50,000 50,000 0.00% 42955-USE OF MONEY AND PROP 23,994,481 22,726,465 21,867,701 19,031,752 19,382,632 17,486,500 -8.12% 46110-Tidelands Revenue 315,536 236,681 228,104 250,000 250.000 230,000 -8.00% 46120-State Set-Aside 15% 21,325 4,942 5,689 46130-Real Property Transfer 815,565 649,287 745,103 800,000 800,000 700,000 -12.50% 46140-State Mandated Cost Reimb 95,332 20,637 25,000 25,000 80,000 220.00% 46150-State Public Library Funds 77,692 68,775 71,716 70,000 70,000 50,000 -28.57% 46160-From State of Califomia 5,517,605 2,662,901 5,479,626 228,000 1,432,139 2,460,000 978.95% 46165-HUT 2103 185,084 2,000,000 2,000,000 46170-Vehicle License Fee 839,581 568,974 615,254 600,000 600,000 46180-POST Reimbursement 68,623 45,872 18,615 60,000 60,000 10,000 -83,33% 46190-Direct Library Loans 321 208 199 1,000 1,000 200 -80.00% 46100-State of California Agencies 7,751,580 4,258,277 7,349,391 4,034,000 5,238,139 3,530,200 -12,49% 46320-CDBG Allocations 185,571 1234,000 46330-Other Federal 4996,095 6,495,561 6 334 666 2 479 171 3 304 97 7757 000 -69.47% 46300-Federal Agencies 4,996,095 6,495,561 6,220,237 2,479,171 3,304,976 1,991,000 -19.699/6 46410-County Payments 2,176,146 2,238,557 2,363,132 2,325,000 2,489,622 2,307,000 -0.77% 46420-Abandoned Vehicles 79,223 78,315 56,201 80,000 80,000 46430-OCTA 304,911 4,332,126 130,029 46470-OC Sanitation District 169,077 46490-Other Governmental Agencies 12 534 12,553 12,310 12,000 12,000 12.310 2.58% 46400-County Agencies 2,741,891 6,561,552 2,551,572 2,417,000 2,581,622 2,319,310 -4,04% 46510-Gas Tax 2107 1,610,398 1,352,590 1,209,441 3,200.000 3.200,000 1425,000 -55.47% 46520-Gas Tax 2107.5 10,000 10,000 4,844 10,000 46530-Gas Tax 2106 656,460 644,782 609,535 678,000 46540-Gas Tax 2105 1,159023 1 020,354 1 056,762 1,070,000 46500-Gas Tax Revenues 3,435,880 3,027,726 2,880,581 3,200,000 5,200,000 3,183,000 -0.53% 46610-M&O Huntington Beach 205,896 29,757 83,397 110,000 110,000 141,040 28.22% 46620-M&O Garden Grove 11,976 3,824 4,000 4,000 6,067 51.68% 46630-M&O Seal Beach 40,777 13,021 13,000 13,000 20,657 58.90% 46640-M&O Westminster 72,429 23 128 2 300 2 300 36.692 1495.30% 46600-WOCWB Revenue 331,078 29,757 123,370 129,300 129,300 204,456 58.13% 46710-AQMD 241,560 236,231 229,263 240,000 240.000 240,000 0,00% 46740-JPA'S 4,636 15,284 4,640 12,000 12,000 8,000 -33,33% 46790-Other A encies 173,329 517 816 677.624 84,000 99,0 W 51 000 -39.29% 46700-Other Agencies 419,525 769,331 911,526 336,000 351,000 299,000 -11.01% 39 City of Huntington Beach Revenue Summary Adopted Budget-FY 2011/12 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2007= FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 46000-REVENUE FROM OTHER AG 19,676,049 21,242,204 20,046,778 12,595,471 14,805,037 11,526,966 -8.48% 47110-Residential Tree Replacement 62,624 13,308 10,982 10,000 10,000 5.000 -50.00% 47115-Developer Fee 331,364 218,752 118,736 150.000 150,000 150,000 0.00% 47118-Underground Utilities 48,140 48,000 47120-Engineering and Inspection Fe, 637,874 34,494 11,928 15.000 15,000 10,000 -33,33% 47125-GIS Survey Fee 26,584 4,110 3,538 5,000 5,000 5,000 0.00% 47130-Grading Plan Check 259,564 118,991 105,539 150,000 150,000 180,000 20.00% 47135-Landscape Inspection Fee 29,095 9,012 8.228 10,000 10,000 10,000 0.00% 47140-Landscape Plan Check 144,870 34.157 35,537 40.000 40,000 40,000 0.00% 47145-OC Sanitation Collection Fee 143,506 71.902 43,205 60,000 60,000 75,000 25.00% 47160-Public Improve Plan Check 453,751 113,569 34,056 50,000 50,000 50,000 0.00% 47165-Recordation Fee 47,899 13,748 10,668 7,500 7,500 12,000 60.00% 47175-Tract Map Review 2,207 2,163 47180-Traffic,Impact Fee 510,375 871,762 76,684 100,000 100,000 75,000 -25.00% 47185-Traffic Plan Check Fees 69,233 7,220 38.205 60.000 60,000 10,000 -83,33% 47190-Water Quality Inspections 10,704 34 798 72,500 100,000 100,000 75 000 -25.00 47100-Public Works 2,777,792 1,595,985 569,807 757,500 757,500 697,000 -7.99% 47205-Permit Issuance 226.028 201,827 181,894 190,000 190,000 190,000 0.00% 47210-Plan Review 1,189.156 1,011,534 1,286,137 1,405,000 1,405,630 1,437,000 2.28% 47245-Landscape Plan Check 47255-Microfilming 52,447 43,601 57.741 55,000 55,000 55,000 0.00% 47260-Administration Pass-Through 42,467 2,340 7,500 7,500 2,500 -66.67% 47265-Automation Fee 202.003 155,885 181,536 185.000 185,000 185,000 0.00% 47275-Administrative Citation 462.110 551,720 440426 513.000 513,000 513,000 0.00% 47280-Park S uare Foot Fee 359.713 149,172 169,181 100,000 100,000 100,000 0.00% 47200-Building 2,491,457 2,156,206 2,319,255 2,456,500 2,456,130 2,482,500 1.10% 47305-Non-Resident Library Card Fee 37,806 40,517 41,149 40,000 40,000 40.000 0.00% 47310-Media Library 223.209 209,818 188,974 200,000 200.000 125,000 -37.50% 47311-Video Conferencing 175 3,763 1,000 1,000 4,000 300,00% 47315-Library Reserve 4,146 6,497 6,006 6,500 7,215 7,000 7.69% 47316-Banning Branch Fees 100 47317-Oak View Branch Fees Soo 47318-Main Street Branch Fees Soo 47319-Helen Murphy Branch Fees 100 47320-Community Enrichment Fee 94,842 22,987 33,523 31,000 31,000 25,000 -%35% 47325-Library Replacement Card 1,000 47330-Library Processing Fee 500 47335-Libraw Collection Fee 500 - 47300-Library 360,003 279,994 273,415 278,500 279,215 204,200 -26.68% 47410-Video Productions 21,580 22,210 19,460 22,000 22,000 21,000 -4.55% 47415-Weed Abatement 7,554 35.484 16,504 20.000 20.000 20,000 0.00% 47420-Sewer Services 72,382 72,665 78,249 100,000 100,000 80,000 -20.00% 47430-Radio Maintenance 47440-Impounded Vehicle Release Fr 369,333 319,053 267,571 240,000 240,000 250,000 4.17% 47445-Research Requests 101,776 91.520 103,970 100,000 100,000 100,000 0.00% 47450-Performance Bond Reduction 408 720 47455-Maps&Publications 547 465 161 1,000 1,000 1,000 0.00% 47460-Pay to Stay=ork Furlough 165.553 172,200 168.275 185,000 185.000 175.000 -5.41 47480-Banners and Pennants 2,193 5 325 5,322 3,500 3,500 3,500 0.00% 47400-Special City Services 741,325 718,923 660,232 671,500 671,500 650,500 -3,13% _ 47501 -Recreational Fees 3.307,877 2,999,640 3,094,661 3,315,000 3,315,083 3,100,000 -6.49% 47502-Art Center Classes (395) 105,899 104245 105,000 105,000 105,000 0.00% 47510-Junior Life ward 584 670 593,500 538 777 610 000 610,000 540 000 -11.48% 47500-Recreational Classes 3,892,152 3,699,038 3,737,682 4,030,000 4,030,083 3,745,000 -7.070 47600-Special Events 370,811 408,781 478,914 276,000 277.333 355,000 28.62% 47705-Refuse Charges 10,394,253 10,306,444 10,404,626 10,650,000 10,650,000 10,697,000 0.44% - 47710-Water Sales 27,636,330 29,696,323 29,904.033 31,777,000 31,777,000 30,922,000 -2.69% 47736-Convemence/Processin Fees 14,989804 14634205 14,522,895 15,180,000 15,180,000 15,587,000 2.68% 40 City of Huntington Beach Revenue Summary -c Adopted Budget-FY 2011/12 ALLFUNDS Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping Total Minor Grouping Total 47700-Utility Charges 53,020,386 54,536,973 54,831,555 57,607,000 57,607,000 67,206,000 -0.70%. 47810-Fire Mad Billing Service 5,152,248 5,296,011 5,650,119 5,575,000 5,575.000 5,750.000 3.14% 47811-Fire Med Memberships 1,348,386 1,315,650 1,400,000 1,400.000 1,350,000 -3.57% 47815-Membership 1 401,148 8,234 5,868 8,000 8,000 6,000 -25,00% 47800-Fire Mad Fees 6,553,396 6,652,631 6,971,637 6,983,000 6,983,000 7,106,000 1.76% 47865-Police Emergency Response 36,491 26,366 51.688 50,000 50,000 35,000 -30.00% 47870-Fire Emergency Response 325 1 106 27 086 6 000 6 000 25 000 316.67% 47860-Emergency Response 36,817 27,472 78,774 56,000 55,000 60,000 7.14% 47905-Fire Hazmat Response 214,774 222,785 203,308 214,000 214.000 213,000 447% 47910-Public Works 11,074 17 392 23 762 30 000 30 000 15 000 -50.00% 47900-Hazmat Fees 225,848 240,177 227,070 244,000 244%0 228,000 -6.56% 47930-Fire Clearance Inspection 10.167 37,106 85,857 133,000 133,000 87,000 -34,59% 47935-Fire Company Inspection 485,982 300,929 359,309 320,000 320,000 361.000 12.81% 47940-Fire Protection Fees 186,192 176,715 172,194 140,000 140,000 203.000 45.00% 47945-Fire Develo ment 65 349 78,000 78,000 70.000 -10,26% 47925-Film 682,341 514,750 682,709 671,000 671,000 721,000 7.45% 47955-Postage 676 3,651 1,938 2,600 2,600 2,000 -23,06% 47965-Photocopying 1,763 4,178 2,351 4,000 4,000 4,000 0.00% 47970-Abandoned Oil Wells 2,287 57,066 21,610 17,000 17,000 12,000 -29,41% 47985-Payroll Char es 5,828,593 4,333,573 5,027,520 5,009,085 5 009 085 5 204 000 3.89% 47950-Miscellaneous 5,833,319 4,398,468 5,053,419 5,032,685 5,032,695 5,222,000 3.76% 48050-Proprietary Fund Charges 378,176 392,925 392,925 48051 -Prop Fund Chrg-Fire Mad 576,064 48052-Prop Fund Chrg-Emerald Coy 12,650 13,144 48053-Prop Fund Chrg-Water 4,224,069 4,621,297 5,112,834 5,189,500 5,189,500 5,345,185 3.00% 48054-Prop Fund Chrg-WMP 257,440 267,480 143,006 145.200 145,200 149,556 3.00% 48055-Prop Fund Chrg-Refuse 619,795 540,067 481,440 488,700 488,700 503,361 3.00% 48056-Prop Fund Chrg-OVE 12,768 48057-Prop Fund Chrg-Sewer 893,214 928,049 1,122,358 1,139,200 1,139,200 1,173,376 3.00% 48058-From Retiree Medical Trust 38,448 39,000 39,000 40,170 3.00% 48059-From Retirement Supplement l 148.116 150.300 150,300 154,809 3.00% 47000-CHARGES FOR CURRENT SI 83,859,823 81,992,359 83,323,697 86,214,585 86,217,347 86,043,657 -0.20% 48120-Admissions 8,289 7,565 5,330 48130-Prooettv 614,011 88 750 522 709 60,000 60,000 710,000 1083.33% 48110-Sales 622,300 96,315 528,039 60,000 60,000 710,000 1083,33% 48210-Coin Telephones 2,608 2,131 10,631 4,000 4,000 10,000 150.00% 48220-Employee Phone Reimbuseme 4,642 6,902 5,797 8,000 8,000 8,000 0.00% 48230-Souvineer Sales 27,119 38,234 27,318 1,000 1,000 1,000 0.00% 48240-Library Sales 9,022 8,046 8,288 8,500 8,500 5,000 -41A8% 48260-Bus Bench Ads 45,000 43,950 40,800 45,000 45,000 40,000 -11.11% 48270-Plans and Specs 23,746 28,056 15,757 3,500 3,500 1,500 -57.14% 48280-Video Sales 100 48285-Libra PC Use 1,000 N200-General Sales 112,138 127,319 108,591 70,000 70,000 66,600 -4.86Mo 48300-Donations-Administration 10,000 200,000 48300-Donations-Planning 6,908 48300-Donations-Public Works 100,000 48301-Donations-Community Servia 267.847 192.008 160,188 178,906 48302-Donations-Library Services 130,833 303,706 247,025 254.776 48303-Donations-Police 110 48304-Donations-Administration 50,000 48300-Donations 258 173 4,397 4,015 400,000 400 00 4430 000 7.50% 48300-Donations 716,852 700,221 518,136 400,000 833,683 430,000 7.50% 48350-Sponsorships 95,982 217,543 109.413 58.000 58,000 67,400 16.21% 48385-Property Damage Reimburse 176.979 229,248 193,533 125,000 125,000 126,000 0.80% 48400-Restitution 221.005 166,387 13,577 50,000 50,000 5,000 -90.00% 48410-Other Reimbursement 616.989 544 160 1 167,161 555,000 555 00 4465 000 -16.22% 48370-Reimbumables 1,014,973 939,796 1,374,271 730,000 730,000 596,000 -18.36% 41 City of Huntington Beach Revenue Summary Adopted Budget-FY 2011/12 ALLFUNDS - - -- Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted PriorYear Color Legend Major Grouping Total Minor Grouping Total 48505-Gun Range Settlement 7,200 48500-Settlements 836 125,845 491 610 125 000 125,000 50 000 -60.00% 485DO-Settlements 8,036 126,845 491,610 125,000 125,000 50,000 60.00% 48515-Passport Fee 167.593 107,660 106.106 170.000 110,000 100.000 -9,09% 48517-Vendor Municipal Discount 31,532 1,649 48550-Miscellaneous 892 712 923 211 934 001 282 000 282.083 220 000 -21.99% 48510-Other 1,060,305 1,062,403 1,041,756 392,000 392,083 320,000 -18.37% 481 DO-OTHER REVENUE 3,630,586 3,269,441 4,171,817 1,835,000 2,268,766 2,240,000 22.07% 49101 -General 2,710,714 48.667 48,667 49101-From General Fund 7.385,395 7,049,956 7,767,055 6,522.500 6,522,500 6,388.236 -2.06% 49101-From Air Quality Fund 230,000 49101-From Library Services 455,638 49101-From Traffic Impact 351.522 49101-From Gas Tax 900,000 2,022,000 900,000 900,000 900,000 900,000 0.00% _ 49101-From Park Acquisition 8 Dev 294,000 294,000 294.000 294,000 660,000 124.49% 49101-From Measure M Fund 298,250 49101-From Revolving Loan Fund 267,000 49101-From RDA Cap Proj Area 705,600 216,480 232,320 7,911.825 200,000 -13,91% - 49101 -From Low Income Housing 314,802 405,01DD 406,200 7,962.451 404,564 -0.40% 49101-From Parking In Lieu 500,ODO 49101-From Infrastructure Fund 308,689 49101-From Mello Roos 48,428 48,428 48,428 48,428 48,428 48,428 0.00% 49101-From RDA-Merged Project 7,435,D47 7,988,103 8,935,124 8,813,800 9,913,800 4,914,000 -44.25% 49101-From RDA-SE Coastal 39,774 375,607 8,939 10,000 10,0DO - 49101-From Debt Svc Bella Terra 529,150 565,870 570,000 570.000 514,000 -9.82% 49101-From Cultural Affairs 41,768 49101-From CUPA 13,000 13,DD0 13,000 13,000 13,000 13,DDO O.DD% 49101-From Fire Med 3,144,317 49101-From Emerald Cove 314,132 3,529,677 49101-From Water Fund 125,866 49101-From Water Master Plan 900,0DO 49101-From Ocean View Estates MHI 2,201,814 49101-From Sewer Service Fund 53,942 49101-From Debt Svc Judgment Oblil 1,721,829 49101-From Affordable Housing Reim 52.391 49101-From Parking Structure Strand 50,000 100.000 49101-From FEMA Grant 180,086 49103-Donation Fund 49110-Capital Asset Transfer In 3503880 49100-Operating Transfers In 25,857,027 27,752,450 21,565,472 17,810,248 34,326,090 14,142,228 -2o.59% 49300-Proceeds of Long Term Debt 8,850,000 14.745.000 49400-Joint Venture Income 483.512 1,055,264 738.302 300,000 300.000 150,000 -50,00% 49450-Contributions Received 2433,619 70.000 49450-Contributions Received 2,433,619 70,000 - 49000-NON-OPERATING REVENUE 28,774,158 37,657,714 37,048,774 18,110,248 34,626,090 14,362,228 -20.70% Grand Totals 322 100 373 322134 655 320,568,334 293,773,556 313,725,272 291,974,851 -0.61% 42 City of Huntington Beach Revenue Summary Fe Adopted Budget-FY 2011/12 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 40070-Se:Basic Levy 35,012,795 36,986,131 32,573,924 36,360,000 36,360,000 37,158,300 2.20%. 40080-Unsec Basic Levy 1,350,296 1 500,043 1 708,930 1 600 000 1 600 000 1 409 800 -11.89% 40060-Basic Levy 36,363,092 38,486.174 34,282,853 37,960,000 37,960,000 38,568,100 1.60% 40170-Sec Prior Year Property Taxes 1,052.985 1,674,642 1.239,331 1,500.000 1,500,000 1,309,100 -12.73% 40180-Unsec Prior Yr Property Taxes 59,966 89,621 43 732 50.000 50 000 50 350 0.70% 40160-Prior Year Property Taxes 1,112,950 1,764,263 1,283,063 1,550,000 1,550,000 1,359,450 -12.29% 40310-SeoSupp Roll 1.448893 725,459 473 289 800 000 800 000 604 200 -24.48% 40305-Supp Roll Property Taxes 1,448,893 725,459 473,289 800,000 800,000 604,200 -24.48% 40360-Interest Property Taxes 122,628 60.615 27,949 50,000 50.000 15,000 -70.00% 40370-Misc Property Taxes 303,117 410,366 304,873 385,000 385,000 305,000 -20.78% 40375-Prop 1A Borrowing Proceeds 5,065,616 40380-Aircraft Taxes 7 1,173 920 40400-Homeowner Exemption 346,002 339,629 343,378 345,000 345,000 345,000 0.00% 40410-Utility Unitary Tax 585,093 605,835 578,996 585,000 585,000 585.000 0.00% 40420-Triple Flip Reimbursemnt 7,925,513 7,230,797 5,349,593 5,825,000 5,825,000 7,500,000 28.76% 40430-In-Lieu of VLF 14,710,010 14,921,724 14,866,953 14,850,000 14,850,000 14,900,000 0.34% 40440-Nuisance Abatement 6,481 20,093 87.833 50.000 50,000 20,000 -60.00% 40450-Employee Retirement Override 2 186.927 2,660683 4,220.412 4 425 000 4 425 000 4220,000 4.63% 40350-Other Property Taxes 26,185,779 26,250,916 30,846,522 26,515,000 26,615,000 27,890,000 5.19% 40500-Assessments 40945-ERAF Property Taxes 291 40600-Tax Increment (291) 40010-PROPERTY TAXES 65,110,424 67,226,812 66,885,727 66,825,000 66,825,000 68,421,750 2,39% 41110-1%Allocation Sales Tax 21,939468 18,617,211 19,147,735 18.400,000 18,400,000 21,000,000 14.13% 41120-Public Safety Sales Tax 1 994.924 1 689,102 1,647 580 1,715,000 1 715.000 1 775 000 3.50% 41100-Sales Tax 23,934,392 20,306,313 20,795,316 20,115,000 20,115,000 22,775,000 13.22% 41210-Utility Franchises 4,134,975 2,596,870 1,795,427 2,050,000 2,050.000 2.400,000 17.07% 41220-Transfer Station Franchises 360,416 332,125 315,883 325,000 325,000 350,000 T69% 41230-Pipeline Franchises 63,191 63,134 64,174 65,000 65,000 75,000 15.38% 41240-Refuse Franchises 741,852 759,410 718,569 740,000 740,000 740,000 0.00% 41250-Cable TV Franchises 2,520,653 2,675,603 2,716,339 2,600,000 2,600,000 2,700,000 3.85% 41260-Coca Cola Franchise 300,000 41270-Bus Bench Franchise 255 000 241,050 199 200 255 000 255,000 255.000 0,00% 41200-Franchises 8,376,087 6,668,192 5,809,592 6,035,000 6,035,000 6,520,000 8.04% 41310-Water In-Lieu 41300-In-Lieu Tax 41400-Transient Occupancy Tax 6,688,428 5,416,580 5,819,837 5,535,000 5,535,000 6,500,000 17.43% 41510-Water Utility Tax 1,555,628 1,589,186 1,593,565 1,600,000 1,600,000 1,600,000 0.00% 41520-Gas Utility Tax 2,673,738 1,857,005 2,023,999 1,895,000 1,895,000 1,900,000 0.26% 41530-Telephone Utility Tax 7,224,143 7,046,721 6,474,392 6,415,000 6,415,000 7,000,000 9.12% 41540-Electnc Utility Tax 8,003,662 7,877,173 7.720,715 7,600.000 7,600,000 7,800.000 2.63% 41550-Cable Utility Tax 2 133.819 2,245,437 1,944,671 1 970,000 1,970,000 1.900.000 -3.55% 41500-Utility Users Tax 21,590,990 20,615,521 19,757,342 19,480,000 19,480,000 20,200,000 3.70% 41000-OTHER LOCAL TAXES 60,589,898 53,006,605 52,182,087 51,165,000 51,165,000 55,995,000 9,44% 42103-Fire Prevention Inspection 236.601 201.134 250.084 270,000 270,000 270,000 0.00% 42105-Oil Well Taxes License 472,655 478,966 478,800 492,000 492,000 300,000 -39.02°% 42110-Business License 2,311,099 2,195,687 2,221,079 2,205,000 2,205,000 2,230,000 1.139/6 42115-Bicycle License 3,377 9,477 4,828 4,000 4,000 10,000 150.00% 42120-Oil B Methane Inspection 23,418 17,338 46,425 43,000 43,000 47.000 9.30% 42125-Miscellaneous License 36,194 33,342 17,389 18,000 18,000 15,000 -16.67% 42128-Newsrack Fee 3 150 2,300 4 600 4 600 2 000 -56.52% 42100-License General 3,083,343 2,939,093 3,020.904 3,036,600 3,036,600 2,874,000 -5.35% 42155-Encroachment Permit 336,585 266,506 213,876 250,000 250,000 250.000 0.00% 42165-Grading Permit 206,027 51,798 8,088 10,000 10,000 12.000 20.00% 42170-Harbor B Dock Construction 11,194 11,783 7560 8,000 8,000 8,000 0.00% 42180-Obstruction Permit 10762 11,887 2,305 5,000 5,000 2,500 -50.00% 43 City of Huntington Beach Revenue Summary 1 Adopted Budget-FY 2011112 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2DO8109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 42185-Parking Permit 16,602 19.369 17,554 20.000 20,000 20,000 0.00% 42195-Wide/Ovenvei ht/Loadin 16 443 13,822 9 850 15.000 15,000 15,000 0.00% 42150-License&Permits Public Wori 598,113 375,165 259,233 308,000 308,000 307,500 -0.16% 42305-Alarm Permits 223,172 233.568 232,855 230.000 230.000 230,000 0.00% 42310-Building Permits 1,167,592 874,438 1,112,475 1,210,000 1,210,000 1,200,000 -0,83% 42315-Plumbing Permits 163,110 147.031 192.428 191 190,000 197,000 3,68% 42320-Electrical Permits 226,667 190,157 258,119 274,000 274,000 285,000 4.01% 42325-Mechanical Permits 91,321 78,733 123,195 123,000 123,000 128,000 4.07% 42335-Swim Pool Permits 87,588 58,974 71,663 76,400 76,400 80,000 4.71% 42355-Certificate of Occupancy 114 837 105 299 103,223 105 000 105 000 110 000 4.76% 42300-License and Permits Buildings 2,074,286 1,688,199 2,093,960 2,208,400 2,208,400 2,230,000 0.98% 42410-Planning Commission 905,313 485,385 310,113 505.000 505,000 249,150 -50.66% 42600-Zoning Administrator 206,190 140,236 117.697 176,000 176,000 136,900 -22.22% 42700-Environ Processing 801,225 90,098 117,238 150.000 372,900 250,000 66.87% 42750-Staff Review 162,929 125,253 136,878 174.000 174,000 166,200 448% 42824-Beach-Edinger Spec Plan Fees 1,000 42825-General Plan Maint Fee 2,937 52.546 55.000 55,000 55.000 0.00% 42400-License and Permits Planning 2,075,656 843,908 734,472 1,060,000 1,282,900 858,250 A9.03% 42000-LICENSE AND PERMITS 7,831,398 5,846,365 6,108,569 6,613,000 6,835,900 6,269,750 -5.19% 42905-Couri Fines 852.516 771,076 731,562 775,000 775,000 700,000 -9.68% 42915-Main Street Library Fines 902 1,816 2.451 2,000 2,000 2,000 0.00% 42920-Central Library Fines 103,894 112,505 97,877 100,000 100,000 95,000 -5.00% 42925-Banning Library Fines 2,270 3,046 2,680 2,000 2,000 2,500 25.00% _ 42930-Oakview Library Fines 2,879 2,638 3,322 2,500 2.500 2,500 0.00% 42935-i Library Fines 2 048 1,438 1 615 1,000 1.000 1 000 0.00% 42910-Library Fines 111,993 121,443 107,945 107,500 107,500 103,000 -4.19% 42940-Parking Fines 2.849 089 3,060 560 3000908 3,150 000 3,366000 3,150.000 0.00% 42940-Parking Fines 2,849,089 3,060,560 3,000,908 3,150,000 3,366,000 3,150,000 0.00% 42950-Alarm Fines 246,759 191,358 124,910 125,000 125,000 125,000 0.00% 42900-FINES AND FORFEITURES 4,060,357 4.144,436 3,965,325 4,157,500 4,373,500 4,078,000 -1.91% 42965-Pooled Cash Interest 1,504,217 851,298 541,729 485,000 485,000 350,000 -27.84% 42966-Market Adjustments 23,340 115.184 2,646 , 42970-Restricted Cash Interest 2,793 5 42975-Late Charges 452,081 382,335 424,822 395,000 395,000 500,000 26.58% 42977-Interfund Loans Interest 66,096 35.149 15.862 81,000 81.coo 26,000 -67e0% 42960-Interest Income 2.048.528 1 383 971 985,059 961,000 961,000 876,000 -8.84% 43005-Deferred Comp 43075-Land Lease Income 867,812 758,566 693,995 855.000 855.000 750,000 -12.28% 43085-Buildings Lease Income 43095-Beach Concessions 1.141,141 1,154,909 1,104,432 1,220,000 1,220,000 1.120,000 -8.20% 43105-Prop/Equip Lease-Beach 177,921 116,010 118,088 121,000 121,000 122,000 0.83% 43115-Rooms Rentals 310,956 582,764 511,177 564,000 564,880 526,000 -6.74% 43145-Central Park Concessions 182,294 188,633 183,700 190,000 191 150,000 -21.059/6 43150-Sport Complex Concessions 70,658 54.606 42,853 40,000 40,000 40,000 0.00% 43155-Vending Machines 31,340 15,801 16,540 17,000 17,000 20,000 17.65% 43165-Rentals 66,238 179,219 186,231 200,000 200,000 190,000 -5,00% 43166-Ocean View Estates Rents 349,236 368,643 381,000 381,000 381.000 0.00% 43065-Lease and Concession Income 2,848,361 3,399,762 3,225,660 3,588,000 3,588,880 3,299,000 -8,05% 43910-City Oil Wells 700.361 326,963 589,056 650,000 650,000 485.000 -25.38% 43920-Other Royalties 174.276 104,397 122,763 200,000 200 000 130 000 -35.00% 43900-Royalties 874,637 431,359 711,818 850,000 850,000 615,000 -27,65% 44010-Parking Lots 3,056.823 3,295,053 3,351.643 3,400,000 3,400.000 2,300,000 -3235% 44015-Annual Parking Pass 700,000 44030-Sunset Vista 382,006 386,535 373,300 385,000 385,000 385,000 0,00% 44040-Parking Structures 1,208,271 1,066,890 1,038,117 1,000,000 1,000,000 1,020,000 2.00% 44050-Meters-Business 392,626 405,737 401,453 425,000 425,000 405000 A.71% 44 City of Huntington Beach . Revenue Summary Adopted Budget-FY 2011/12 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010M1 FY 2011112 Change From ObjectAccount Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 44060-Meters-Residential 537,201 569,490 665,010 675,000 675,000 655,000 -2.96% 44070-Meters-Recreational 1.014,540 1,075,404 1,120,701 1,100,000 1,100,000 1,200.000 9.09% 44080-Pier Plaza 1,169,721 1,268,881 1,256,479 1,400,000 1,400,000 1,450,000 3.57% 44090-Meters Beach Blvd 27,822 23,321 14,362 23,000 23,000 15,000 -34.78% 44100-Sport Complex 111,074 124 152 127 592 125 000 125,000 125.000 0.00% 44000-Parking Revenue 7,900,084 8,215,463 8,348,656 8,533,000 8,533,000 8,255,000 -3.26% 45010-City of FV Jail Bookings (5) 45040-Convicted Offender Booking Fee 4,589 221.016 315,491 200,000 200.000 450,000 125.00% 45100-Other Govt Jail Bookies 8 012 9,142 6,483 10 000 10.00 8 000 -20,00% 45000-Contract Jail Bookings 12,602 230,153 321,974 210,000 210,000 458,000 118.10% 45110-PCS Wireless 190,814 234,557 233,050 235,000 235,000 250,000 6.38% 42955-USE OF MONEY AND PROP 13,875,025 13,895,265 13,826.217 14,377,000 14,377,880 13,753,000 4.34% 46110-Tidelands Revenue 316,536 236,681 228,104 250,000 250,000 230.000 -8.00% 46130-Real Property Transfer 815,565 649,287 745,103 800,000 800,000 700,000 -12.50% 46140-State Mandated Cost Reimb 95,332 20,637 25,000 25,000 80,000 220.00% 46150-State Public Library Funds 77,692 68,775 71,716 70,000 70,000 50,000 -28.57% 46160-From Stale of California 223,062 653,378 164,530 150,000 150,0oo 150,000 0.00% 46170-Vehicle License Fee 839,581 568,974 615,254 600,000 600,000 46180-POST Reimbursement 68,623 45,872 18,615 60,000 60,000 10,000 -83.33% 46190-Direct Library Loans 321 208 199 1.000 1,000 200 -80.00% 46100-State of California Agencies 2,435,712 2,243,812 1,843,522 1,956,000 1,956,000 1,220,200 -37.62% 46330-Other Federal 24 866 115,231 75,059 75,000 75,000 35.000 -53.33% 46300-Federal Agencies 24,866 115,231 75,059 75,000 75,000 35,000 53.33% 46410-County Payments 1,979.740 2,072.520 2,185.413 2,325.000 2,325,000 2,307,000 -0.77% 46430-OCTA 46400-County Agencies 1,979,740 2,072,520 2,185,413 2,325,000 2,325,000 2,307,000 -0.77% 46740-JPA'S 4,636 15,284 4,640 12,000 12,000 8,000 -33.33% 46790-Other Agencies 15,173 220,920 11,520 15,000 15 000 46700-Other Agencies 19,809 236,204 16,160 27,000 27,000 8,000 -70.37% 46000-REVENUE FROM OTHER AGEI 4,460,127 4,667,768 4,120,153 4,383,000 4,383,000 3,670,200 -18,54% 47110-Residential Tree Replacement 62,624 13.308 10,982 10,000 10,000 5,000 -50.00% 47115-Developer Fee 10.000 55.364 50,000 50,000 50,000 0.00% 47118-Underground Utilities 48,140 48,000 47120-Engineering and Inspection Fee 605,260 13,007 1,629 15,000 15,000 10,000 -33.33% 47125-GIS Survey Fee 26,584 4,110 3,538 5,000 5,000 5,000 0.00% 47130-Grading Plan Check 259,564 118,991 105,539 150,000 150,000 180.000 20.00% 47135-Landscape Inspection Fee 29,095 9,012 8,228 10,000 10,000 10,000 0.00% 47140-Landscape Plan Check 144,870 34,157 35,537 40,000 40,000 40,000 0.00% 47145-OC Sanitation Collection Fee 13,536 7,449 7,921 10,000 10,000 47160-Public Improve Plan Check 423,174 110,831 34,056 50,000 50,000 50,000 0.00% 47165-Recordation Fee 47,899 13,748 10,668 7,500 7,500 12,000 60.00% 47175-Tract Map Review 2,207 2,163 47185-Traffic Plan Check Fees 69,233 7,220 38,205 60,000 60,000 10,000 -83.33% 47190-Water Quality Inspections 10,704 34,798 72,500 1013,000 100,000 75.000 -25.00% 47100-Public Works 1,752,891 416,793 384,168 507,500 507,500 447,000 -11.92% 47205-Permit Issuance 226,028 201,827 181,769 190.000 190,000 190.000 0.00% 47210-Plan Review 1,189,156 1,011,534 1.286,137 1.405,000 1,405,630 1,437,000 2,28% 47245-Landscape Plan Check 47255-Microfilming 52,447 43,601 57,741 55,000 55,000 55,000 0.00% 47260-Administration Pass-Through 42,467 2,340 7,500 7,500 2,500 -66.67% 47265-Automation Fee 202,003 155,885 181,536 185,000 185,000 185,000 0.00% 47275-Administrative Citation 462,110 551,720 440 426 513.000 513 000 513,000 0.00% 47200-Building 2,131,744 2,007,034 2,149,949 2,355,500 2,356,130 2,382,500 1.15% 47305-Non-Resident Library Card Fee 37.806 40,517 41,149 40,000 40,000 40,000 0.00% 47310-Media Library 209.818 188,974 200,000 200,000 125,000 -37,50% 47311-Video Conferencing 175 3,763 1,000 1,000 4,000 300.00% 45 City of Huntington Beach Revenue Summary Eel Adopted Budget- FY 2011/12 GENERALFUND Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 47315-Library Reserve 4.146 6 497 6.006 6.500 7.215 7,000 7.69% 47316-Banning Branch Fees 100 47317-Oak View Branch Fees 500 47318-Main Street Branch Fees 500 47319-Helen Murphy Branch Fees 100 47320-Community Enrichment Fee 22.987 33,523 31,000 31,000 26,000 -19.35% 47325-Library Replacement Card 1,000 47330-Library Processing Fee 500 47335-Library Collection Fee 500 47300-Library 41,952 279,994 273,415 278,500 279,215 204,200 -26.68% 47410-Video Productions 21,830 19,200 22,000 22,000 21,000 -455% 47415-Weed Abatement 7,554 35,484 16,504 20,000 20,000 20.000 0.00% 47420-Sewer Services 72,382 72,665 78,249 100,000 100,000 80,000 -20,00% 47430-Radio Maintenance 47440-Impounded Vehicle Release Fee 369,333 319,053 267,571 240,000 240,000 250,000 4.17% 47445-Research Requests 101,776 91,520 103,970 100,000 100,000 100.000 0.00% 47450-Performance Bond Reduction 408 720 47455-Maps&Publications 547 465 161 1,000 1,000 1,000 0.00% 47460-Pay to Stay/Work Furlough 7.175 172,200 168,275 185.000 185,000 175,000 -5,41% 47480-Banners and Pennants 2.193 5,325 5,322 3.500 3,500 3 500 0.00% 47400-Special City Services 561,367 718,543 659,972 671,500 671,500 650,500 -3.13% 47501 -Recreational Fees 3,202.200 2.983,940 3.082,901 3,315.000 3,315.083 3,100,000 -6.49% 47502-Art Center Classes (395) 106,899 104,245 105,000 105,000 105,000 0.00% 47510-Junior Lifeguard 584,670 593,500 538 777 610,000 610,000 540,000 -11.48% 47500-Recreational Classes 3,786,476 3,683,338 5,755:922 4,030,000 4,030,083 3,745,000 -7.07% 47600-Special Events 42.671 72,417 107,348 80,000 81.333 90,000 12.50% 47710-Water Sales 88.272 105,488 52,013 57,000 57.000 52,000 -8.77% 47736-Convenience/Processing Fees 260 146 773 110 000 110,000 150,000 36.36% 47700-Utility Charges 88,272 106,748 198,786 167,000 167,000 202,000 20.96% 47810-Fire Mad Billing Service (557) 5,296,011 5,650,119 5,575,000 5,575,000 5,750,000 3.14% 47811-Fire Mad Memberships 1.348,386 1,315,650 1,400,000 1,400.000 1,350,000 -3.57% 47815-Memberstrig 8,234 5,868 8 000 8 000 6,000 -25.00% 47800-Fire Med Fees (557) 6,652,631 6,971,637 6,983,000 6,983,000 7,106,000 1.76% 47865-Police Emergency Response 36,491 26,366 51.688 50,000 50,000 35.000 -30.00% 47870-Fire Emergency Response 325 1,106 27 086 6 000 6.000 25,000 316.67% 47860-Emergency Response 36,817 27,472 78,774 56,000 56,000 60,000 7,14% 47905-Fire Hazmat Response 4,854 18265 2,284 9,000 9.000 8,000 -111'i'>- 47910-Public Works 11 074 17.392 23,762 30,000 30,000 15,000 -50' 47900-Hazmat Fees 15,929 35,658 26,046 39,000 39,000 23,000 -4103 47930-Fire Clearance Inspection 10.167 37.106 85.857 133.000 133,000 87,000 34,59% 47935-Fire Company Inspection 485.982 300,929 359.309 320.000 320,000 361,000 12,81% 47940-Fire Protection Fees 186.192 176,715 172,194 140.000 140,000 203,000 45.00% 47945-Fire Develo ment 65.349 78 000 78,000 70,000 -10.26% 47925-Fire 682,341 514,750 682,709 671,000 671,000 721,000 7.45% 47955-Postage 676 3.651 1.938 2.600 2,600 2,000 -23,08% 47965-Photocopying 1.763 4.178 2.351 4,000 4,000 4,000 0.00% 47970-Abandoned Oil Wells 2.287 57,066 21.610 17.000 17,000 12,000 -29,41% 47985-Pa roll Char es 47950-Miscellaneous 4,726 64,895 25,899 23,600 23,600 18,000 -23,73% 48050-Propnetary Fund Charges 378,176 392,925 392,925 48051-Prop Fund Chrg-Fire Mad 576,064 48052-Prop Fund Chrg-Emerald Cove 12,650 13,144 48053-Prop Fund Chrg-Water 4,224,069 4,621,297 5,112,834 5,189,500 5,189,500 5,345,185 3,00% 48054-Prop Fund Chrg-WMP 257,440 267,480 143,006 145,200 145,200 149,556 3,00% 48055-Prop Fund Chrg-Refuse 519,795 540,067 481,440 488,700 488,700 503,361 3.00% 48056-Prop Fund Chrg-OVE 12,768 46 -- -- City of Huntington Beach Revenue Summary Adopted Budget-FY 2011112 GENERALFUND -- _ Combined Revenue Detail by Object Account Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Color Legend Major Grouping and Major Total Minor Grouping and Minor Total 48057-Prop Fund Chrg-Sewer 893,214 928,049 1,122,358 1,139,200 1.139,200 1,173,376 3.00% 48058-From Retiree Medical Trust 38,448 39,000 39,000 40,170 3.00% 48059-From Retirement Supplement Tn 148,116 150,300 150,300 154,809 3.00% 47000-CHARGES FOR CURRENT SEF 16,018,804 21,342,234 22,723,753 23,014,500 23,017,262 23,015,657 0.01% 48120-Admissions (1,140) 965 48130-Property 89 951 88,750 89,749 60 000 60 000 150,000 150.00% 48110•Sales 88,811 $9,715 89,749 80,000 60,000 150,000 150.00% 48220.Employee Phone Reimbusement 4.642 6.902 5,797 8.000 8,000 8.000 0.00% 48230-Souvineer Sales 766 1,040 1,000 1,000 1,000 0.00% 48240-Library Sales 9,022 8,046 8,288 8,500 8,500 5.000 At 18% 48260-Bus Bench Ads 45,000 43,950 40,800 45,000 45,000 40,000 -11.11% 48270-Plans and Specs 2.046 1,836 1,197 1,500 1,500 1,500 0.00% 48280-Video Sales 100 48285-Library PC Use 1.000 48200-General Sales 60,711 61,499 57,122 64,000 64,000 56,600 48300-Donations 50 000 30.000 48300-Donations 50,000 30,000 48350-Sponsorships 49.861 158.725 67,450 58,000 58,000 67,400 16.21% 48385-Property Damage Reimburse 133,804 194,013 168.031 125,000 125,000 126,000 0.80% 48400-Restitution 221,005 166,387 13.577 50,000 50,000 5.000 -90.00% 48410-Other Reimbursement 259,977 122,693 838 982 175 000 175,000 125,000 -28.57% 48370-Reimbursables 614,786 483,093 1,020,590 350,000 350,000 256,000 -26.86% 48500-Settlements 836 125,845 301.922 125 000 125,000 50 000 -60.00% 48500-Settlements 836 125,845 301,922 125,000 126,500 50,000 -60.00% 48515-Passport Fee 167.593 107.660 106.106 110,000 110,000 100.000 -9.09% 48517-Vendor Municipal Discount 31.532 1,649 48550-Miscellaneous 752.427 110.584 375,782 235,000 235 083 210,000 -10.64% 48510-Other 920,020 249,776 483,537 345,000 345,083 310,000 -10.14% 48100-OTHER REVENUE 1,785,024 1,168,653 2,020,372 1,002,000 1,002,083 920,000 -8A8% 49101-General 819,743 49101-From Library Services 200,000 49101-From Gas Tax 900.000 900,000 900,000 900,000 900.000 900,000 0.00% 49101-From Park Acquisition&Dev 294,000 294,000 294,000 294,000 660,000 124.49% 49101-From RDA Cap Prot Area 105,600 216,480 232,320 232,320 200,000 -13,91% 49101-From Mello Roos 48,428 48,428 48,428 48,428 48,428 48,428 0.00% 49101-From RDA-Merged Project 4,000,000 4,335,000 5,306,804 4,913,800 4,913,800 4.914,000 0.00% 49101-From RDA-SE Coastal 350,400 49101-From Guttural Affairs 41,768 49101-From CUPA 13,000 13,000 13,000 13,000 13,000 13,000 0.00% 49101-From Fire Med 3,144,317 49101-From Emerald Cove 3,440,587 49101-From Water Fund 125,866 49101-From Ocean View Estates MHP 2,201,814 49101-From Sewer Service Fund 53,942 49101 -From Debt Svc Judgment Oblig 1.721.829 49101 -From Parking Structure Strand 50.000 100,000 49100-Operating Transfers in 11,369,070 9,666,823 8,560,541 6,401.548 6,401,548 6,835,428 6.78% 49400-Joint Venture Income 98,398 670,924 412,152 49000-NON-OPERATING REVENUE 11,467,468 10,337,747 8,962,693 6,401,548 6,401,548 6,835,428 6.78% Grand Totals 185,198,525 181,635,885 180,794,896 177,938,548 178,381,173 182,858,785 2.77% 47 INTENTIONALLY LEFT BLANK 48 City of Huntington Beach E City Council `<< - Adopted Budget - FY 2011112 Mayor Mayor Pro-Tem City Council Member(5) Administrative Assistant 49 City Council Department Descriptions The City Council is the policy setting body of the City. The City Council's duties include establishing V goals and policies, enacting legislation, adopting the City's operating budget, and appropriating the funds necessary to provide services to the City's residents, businesses, and visitors. City Council Members also participate in a wide variety of community and regional activities and spend a considerable amount of time interacting with the community. Clerical staff provides administrative support and customer service to seven City Council Members and the public. In January of 2011, the City Council reaffirmed the following strategic goals: • Maintain our financial viability and our reserves; • Maintain, improve and obtain funding for public improvements, • Maintain public safety; • Enhance economic development, and, • Improve internal and external communication. These goals are used as a frame of reference in evaluating requests for action brought before the City Council. \ 1 i S� City Council Ee: Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 75,601 76,260 77,978 79,707 79,707 81,470 2.21% Salaries, Overtime 64 Leave Payouts 804 3,829 Benefits 84,659 83,002 94,567 100,021 100,021 91,809 -8.21% PERSONAL SERVICES 160,324 160,066 176,374 179,728 179729 173279 -3.59% OPERATING EXPENSES Equipment and Supplies 5,036 5,286 3,973 5,000 5,000 5,000 0.00% Conferences and Training 11,761 8,907 11,947 13,100 13,100 12.000 -8,40% Expense Allowances 117,669 120,765 108.793 108,540 108,540 108.540 0,00% Other Expense Allowances 174 OPERATING EXPENSES 134,466 134,958 124,886 126,640 126,640 125,540 -0,87% Grand Total 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% General Fund 294,790 295,024 301,260 306.368 306.368 298,819 -2.46% Grand Total 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 10.00 51 City Council Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 75,601 76,260 77,978 79,707 79,707 81,470 2.21% Salaries,Overtime 64 Leave Pay Outs 804 3,829 Benefits 84,659 83,002 94,567 100,021 100,021 91,809 -8.21% PERSONAL SERVICES 160,324 160,066 176,376 179,728 179,728 173,279 -3.59% OPERATING EXPENSES Equipment and Supplies 5,036 5,286 3,973 5,000 5,000 5,000 Conferences and Training 11,761 8,907 11,947 13,100 13,100 12,000 -8.40% Expense Allowances 117,669 120,765 108.793 108.540 108,540 108,540 Other Expenses 174 OPERATING EXPENSES 134,466 134,968 124,886 126,640 126,640 125,540 -0,87% Total 294,790 295,024 301,261 306,368 306,368 298,819 i -2.46% Personnel Summary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 52 City Council Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Council PERSONAL SERVICES Salaries, Permanent 75,601 76,260 77.978 79,707 79,707 81,470 2.21% Salaries,Overtime 64 Leave Payouts 804 3,829 Benefits 84,659 83,002 94,567 100,021 100,021 91,809 -8.21% PERSONAL SERVICES 160,324 160,066 176,374 179,728 179,728 173,279 -3.59% OPERATING EXPENSES Equipment and Supplies 5,036 5,286 3,973 5,000 5,000 5,000 0.00% Conferences and Training 11,761 8,907 11,947 13,100 13,100 12,000 -8.40% Expense Allowances 117,669 120,765 108,793 108,540 108,540 108,540 0.00% Other Expenses 174 OPERATING EXPENSES 134,466 134,958 124,886 126,640 126,640 125,640 -0.87% ------------- Total 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% Significant Changes Permanent Salaries is increasing due to a negotiated Memoranda of Understanding (MOU) wage increase. As part of budget reductions,the City Council has reduced the Conference and Training budget b $1,100. FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Mayor' 100 1.00 1.00 1.00 1.00 1.00 0.00 MayorPro-Tem 1.00 1.00 1.00 1.00 1.00 1.00 0.00 City Council Member' 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Administrative Assistant 1.00 1.00 1 00 1,00 1.00 1.00 0.00 Personnel not counted in FTE totals Total 1.00 1.00 1.00 1.00 1.00 1.001 0.00 C 53 City Council Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Department/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CC City Council CC City Council 10020101 Cit Council 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% CC Citycouncil 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% General Fund 294,790 295,024 301,260 306,368 306,368 298,819 -2.46°/u Grand Total 294,790 295,024 301,260 306,368 306,368 298,819 -2.46% 54 City of Huntington Beach City Attorney Adopted Budget - FY 2011112 City Attorney ADMINISTRATION Administrative Assistant LITIGATION ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III(2) Legal Assistant(2) Legal Assistant 55 City Attorney Department Descriptions The City Attorney's office is an internal service department that advises and represents the City Council and all City employees on matters of law pertaining to their offices. This includes daily assistance on operational issues as well as pro-active defense of litigation filed against the City and its elected officials and employees. Administration Division The administration and support functions are performed under the supervision of the City Attorney. This includes personnel, clerical, financial, technology, training and development, and records management support. This function also includes attendance at regular council meetings as parliamentarian and advisor, and active participation with the executive management team to promote the strategic goals of the City Council. Advisory Division The Advisory Division provides legal assistance on all matters pertaining to the daily operation of the City to the City Council and City officers. It prepares all legal documents and opinions to ensure the City of Huntington Beach can accomplish its goals and objectives with little, if any, risk of litigation. Litigation Division The Litigation Division handles all civil matters on behalf of the City and its employees and officials. All cases are handled by the in-house staff unless there is a conflict in representation or the outside counsel is paid by a third party. Ongoing Activities& Projects Administration Division • Manage and supervise daily operations of the City Attorney's office • Maintain document management software • Maintain active and closed matters • Create and maintain monthly, quarterly, and annual reports to departments and City Council • Provide citywide training on the Brown Act, public records, sexual harassment, ethics, and contract process • Coordinate an active internship program for college and graduate students - - t 1\ 56 City Attorney Ongoing Activities & Projects Advisory Division Interpret the City Charter and all City ordinances • Provide ongoing legal advice to 14 city departments • Actively participate in negotiations with eight labor organizations • Attend, advise, and prepare for Planning Commission meetings and other committee meetings, as requested • Coordinate Public Records Act responses • Prosecute in the name of the People all criminal violations of the municipal and zoning codes • Administer all civil citation hearings • Research, advise, and prepare all ordinances, resolutions, and agreements • Review and approve all insurance forms and indemnification waivers submitted to the City • Maintain standardized agreements and contract processing • Review and advise regarding changes in state law impacting the City Requests Completed by Department 150 IL 100 so AWL- Oc P� eA o e A � �o\`e o�� ■2008G `Q �< C;b' a .,C\ eOqe4fc � '-N INro (?A�oc� ■2009 0 `otc �`oc. tJ ■2010 Litigation Division • Defend all civil matters wherein the City is a Closed Litigation Cases 2010 party, including police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall Dangerous 17% injuries, and constitutional challengesCondition • Coordinate with Risk Management on claims processing, workers' compensation, and liability Deb Recovery assessment • Actively pursue relief on behalf of the City via Civil Automobile 171� injunctive relief, collections, subrogation, writs, Rights appeals, and amicus • Supervise outside counsel on an as-needed basis • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation • Represent staff at depositions in third party litigation wherein the City is not a party • Assist staff in preparation of bankruptcy matters • Provide assistance to staff in small claims disputes • Advise on settlement of claims prior to litigation 57 I City Attorney Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009110 FY 2010111 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Review and process insurance and Improve Internal indemnification approvals and waivers;and and External respond to Public Records Act and Citizen Communication Inquiries within three business days 95%of the time. Measure: %of insurance and indemnification approvals 95% 95% 95% and waivers processed and Public Records Act and Citizen Inquiries responded to within three business days Goal: 2. Prepare city ordinances and City Council Improve Internal resolutions within twenty business days of and External request 85%of the time. Communication Measure: %of ordinances and resolutions prepared 80% 84% 85% within twenty business days Goal: 3. Review 85%of standard agreements within Improve Internal three business days. and External Communication Measure: %of standard agreements reviewed within 82% 83% 85% three business days Goal: 4. Provide aggressive and cost-effective Improve Internal defense of all civil litigation 95%of the and External time. Communication Measure: %of aggressive and cost-effective defense 95% 90% 95% 58 City Attorney Accomplishments&Goals City Attorney's Department Goals and Accomplishments Despite facing staffing and budget cuts, a main goal and accomplishment of the City Attorney's Office is to maintain a certain level of service for the City. More specifically, continue to provide the best possible representation to the City in all lawsuits and administrative matters; to provide excellent legal advice and services to the City Council and to all City officers and employees; and to prosecute, in the name of the People, all violations of the City Charter and Municipal Code. Advisory Division Goals and Accomplishments • Manage and supervise daily operations of the City Attorney's office • Maintain document management software • Maintain active and closed matters • Create and maintain monthly, quarterly, and annual reports to departments and City Council • Provide citywide training on the Brown Act, public records, sexual harassment, ethics, and contract process • Coordinate an active internship program for college and graduate students • Interpret the City Charter and all City ordinances • Provide ongoing legal advice to 14 city departments • Actively participate in negotiations with eight labor organizations • Attend, advise, and prepare for Planning Commission meetings and other committee meetings, as requested • Coordinate Public Records Act responses • Prosecute in the name of the People all criminal violations of the municipal and zoning codes • Administer all civil citation hearings • Prepare city ordinances and City Council resolutions within twenty business days of request 85% of the time • Review and process insurance and indemnification approvals and waivers; and respond to Public Records Act and Citizen Inquiries within three business days 95% of the time • Review 85%of standard agreements within three business days • Maintain standardized agreements and contract processing • Review and advise regarding changes in state law impacting the City • Provide aggressive and cost-effective defense of all civil litigation 95%of the time 59 [City Attorney Accomplishments&Goals Litigation Division Goals and Accomplishments Defend all civil matters wherein the City is a party; including police matters, land use decisions, contract disputes, personnel grievances, automobile accidents, slip and fall injuries, and constitutional challenges • Coordinate with Risk Management on claims processing, workers' compensation, and liability assessment • Actively pursue relief on behalf of the City via injunctive relief, collections, subrogation, writs, appeals, and amicus • Supervise outside counsel on an as-needed basis • Advise staff on opportunities to minimize liability exposure before, during, and after the filing of litigation • Represent staff at depositions in third party litigation wherein the City is not a party • Assist staff in preparation of bankruptcy matters • Provide assistance to staff in small claims disputes • Advise on settlement of claims prior to litigation 60 City Attorney Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,798,576 1,729,864 1,641,494 1,622,980 1,355,761 1,355,553 -16.48% Salaries,Temporary 51,135 56,250 50,082 51,900 67,020 26,900 -48.17% Salaries, Overtime 2,893 4,524 4,441 Leave Pay Outs 964 73,583 96,101 Benefits 597,367 551,099 551,086 516,062 468,101 522,169 1.18% PERSONAL SERVICES 2,450,936 2 g. 22 -13.07% OPERATING EXPENSES Utilities 150 Equipment and Supplies 88,353 104,755 70,604 68,900 68,900 68,900 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 18,568 14,166 2,841 15,000 15,000 15,000 0.00% Professional Services 254,158 277,098 264,204 362,500 394,453 267,865 -26.11% Other Contract Services 59,142 56,238 81,214 44,500 44,650 44,500 0.00% Rental Expense 3,318 3,145 3,088 3,737 3,737 3,737 0.00% Expense Allowances 5,969 5,924 6,023 6,000 6,000 6,000 0.00% Other Expenses 745 1,052 352 OPERATING EXPENSES 430,403 462,377 428,325 501,637 533,740 407,00 -18.87% Grand Total 2,881,339 2,877,696 2,771,529 2,692,579 2,424,622 2,311,624 General Fund 2,771,022 2,736,425 2,656,638 2,492,579 2,202,824 2,161,624 -13.28% Other Funds 110,317 141,272 114,891 200,000 221,799 150,000 -25.00% Grand Total 2,881,339 2,877,696 2,771,529 2,692,579 2,424,622 2,311,624 -14.15% Personnel Summary 18.00 18.00 18.00 11.00 11.00 11.00 0.00 61 City Attorney Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object AccountActual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 1,798,576 1,729,864 1,633,426 1,622,980 1,355,761 1,355,553 -16.48% Salaries,Temporary 38,776 21,520 25,554 26,900 42,020 26,900 Salaries,Overtime 2,893 4,361 4,441 Leave Pay Outs 964 73,583 96,101 Benefits 597.159 550,397 549.570 516.062 468.101 522.169 1.18% PERSONAL SERVICES 2,438,369 2,379,724 2,309,092 2,165,942 1,866,882 1,904,622 -12.06% OPERATING EXPENSES Utilities 150 Equipment and Supplies 88,353 104,755 70,604 68,900 68,900 68,900 Repairs and Maintenance 1,000 1,000 1,000 Conferences and Training 18,568 14,165 2,841 15,000 15,000 15,000 Professional Services 156,407 171,421 183,425 187,500 197,654 117,865 -37.14% Other Contract Services 59,142 56,238 81,214 44,500 44,650 44,500 Rental Expense 3,318 3,145 3,088 3,737 3,737 3,737 Expense Allowances 5,969 5,924 6,023 6,000 6,000 6,000 Other Expenses 745 1.052 352 OPERATING EXPENSES 332,653 356,700 347,546 326,637 336,941 257,002 -21.32% Total 2,771,022 2,736,425 2,656,638 2.492,579 2,202,824 2,161,624 -13.28% Personnel Summary 18.00 18.00 18.00 11.00 11.00 11.00 1 0.00 62 City Attorney Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year City Attomey PERSONAL SERVICES Salaries, Permanent 1,798.576 1,729,864 1,633,426 1,622,980 1,355,761 1,355,553 -16.48% Salaries,Temporary 38,776 21,520 25,554 26,900 42,020 26,900 0.00% Salaries, Overtime 2,893 4,361 4,441 Leave Payout 964 73,583 96,101 Benefits 597,159 550,397 549,570 516,062 468.101 522,169 1.18% PERSONAL SERVICES 2,438,369 2,379,724 2,309,092 2168 942 1 865 882 1,904,622 -12.06% OPERATING EXPENSES Utilities 150 Equipment and Supplies 88,353 104,755 70,604 68,900 68,900 68,900 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 18,568 14,165 2,841 15,000 15,000 15,000 0.00% Professional Services 156.407 171,421 183,425 187,500 197,654 117,865 -37.14% Other Contract Services 59,142 56,238 81,214 44,500 44,650 44,500 0.00% Rental Expense 3,318 3,145 3,088 3,737 3,737 3,737 0.00% Expense Allowances 5,969 5,924 6,023 6,000 6,000 6,000 0.00% Other Ex enses 745 1,052 352 OPERATING EXPENSES 332,653 366,700 347,546 326,637 336,941 257,002 -21.32% Total 2,771,022 2,736,425 2,656,638 2,492,579 2,202,824 2,161,624 -13.28% Significant Changes In Permanent Salaries, additional savings from retirements, which were realized at the beginning of FY 2010/11, have carried over into FY 2011/12. As part of budget reductions,the Professional Services budget has been reduced by$69,635.This amount includes reductions in litigation costs and outside attorney's fees. The FY 2011/12 budget is reduced in Permanent Salaries to reflect savings associated with seven position elimininations that occured in FY 2010/11. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel _ Actual Actual Actual Adopted Re Adopted Prior Year City Attorney 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Assistant City Attorney 2.00 4.00 4,00 2.00 2.00 2.00 000 Senior Deputy City Attorney 3.00 3.00 3.00 2.00 2.D0 2.00 0.00 Deputy City Attorney III 3.00 1.00 1.00 2.00 2.D0 2.00 0.00 Deputy City Attorney 1 1.00 1.00 1.00 0.00 0.00 0.00 000 Law Office Manager 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Investigator 1.00 1.00 1.00 0.00 0.00 0.00 0,00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Specialist 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Legal Secretary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Le al Assistant 4.00 4.00 4.00 3.00 3.00 3.00 0.00 Total 18.00 18.00 18.00 11.00 11.00 11.00 0.00 63 City Attorney Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment-Legal PERSONAL SERVICES Salaries, Permanent 8.067 Salaries,Temporary 12,359 34,730 24,528 25,000 25,000 -100.00% Salaries,Overtime 163 Benefits 207 702 1,517 PERSONAL SERVICES 12,566 35,598 34,112 25,000 25,000 -100.00% OPERATING EXPENSES Professional Services 97.751 105.676 80.779 175.000 196,799 150,000 -14.29% OPERATING EXPENSES 97,751 106,676 80,779 175,000 196,799 150,000 -14.29% Total 110,317 141,272 114,890 200,000 221,799 150,000 -25.00% Significant Changes Due to reductions in the Redevelopment Agency budget, Temporary Salaries and Professional Services has been reduced. The funding allocation for Professional Services allows for the utilization of outside legal services. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 000 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 64 City Attorney Adopted Budget- FY 2011112 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ATY City Attorney ATY City Attorney 10015101 City Attorney Admin 2,771,022 2,736,425 2,656,638 2,492,579 2,202,824 2,161,624 -13,28% ATY City Attorney 2,771,022 2,736,425 2,666 638 2 92,679 2,202,824"' 2161,824 -13.28% Other Funds 30515101 Administration City Attorney 110,317 141,272 114,891 200,000 221,799 150,000 -25.000%/, Other Funds 110,317 141,272 114,8911 200,000 221.799 150,000 -25.00% General Fund 2,771,022 2,736,425 2,656,638 2,492,579 2,202,824 2,161,624 -13.28% Other Funds 110,317 141,272 114,891 200,000 221,799 150,000 -25.00% Grand Total 2,881,339 2,877,696 2,771,529 2,692,679 2,424,622 2,311,624 -14.15% 65 INTENTIONALLY LEFT BLANK 66 -' City of Huntington Beach City Clerk - Adopted Budget - FY 2011112 City Clerk ADMINISTRATION, PUBLIC SUPPORT& GEED - ELECTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 67 City Clerk Department Description The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council; providing information and support to the City Council, City staff, and the public in a timely, courteous, and fiscally responsible manner; and administering open and free elections in accordance with statutory requirements. Administration Division Located on the second floor of City Hall, the City Clerk's staff provides service to the public, City Council, and departments. This includes preparation, publication, and distribution of the City Council meeting agendas as well as preparation and recordation of City Council meeting minutes. Staff also executes and facilitates the recordation of agreements, resolutions, ordinances, deeds, and other official documents. • Processes official documents for each City Council meeting • Prepares Agenda packets for regular, adjourned, and special City Council meetings using AgendaPlus, an electronic agenda management system that automates the agenda process and partners with Granicus for minute production • Attends all City Council meetings, records and prepares meeting minutes through Granicus Media Manager,T a proprietary web-based software tool designed to efficiently organize and manage the City's audio/video streaming content and allows public access, keyword search capability, archive ability and capability to index and integrate rich-media such as documents and slides into web casts • Provides general support to the City Council, departments, and the public for bid openings, claims, requests for public records via telephone, mail, email, and in-person inquiries Records Management The City Clerk is the official custodian of City records, and all documents certifying City Council actions are preserved and maintained in protective custody. These records go back to the date of the City's incorporation on February 17, 1909. All original minutes of City Council meetings, City resolutions (policy,) and City ordinances (law) adopted by the City of Huntington Beach are maintained by the City Clerk in a temperature, humidity, and light-controlled vault. Also in the City Clerk's custody are deeds, agreements, annexation records, infrastructure documentation, and many other vital records, including a vast collection of historical photographs, many of which are now available on-line. 4 The City Clerk's Office continues to improve efficiency and customer service through utilization of SIRE Technologies' electronic document imaging and management system, which is designed to store electronic records within indexed cabinets. The implementation of SIRE has increased the ease of access to, and distribution of, information to internal staff and members of the public. The high-density storage system installed in the vault was enhanced by the addition of a workstation to streamline the records process. 68 City Clerk Department Description Elections Voter Registration forms are available in the City Clerk's Office. General Municipal Elections are conducted in even numbered years, and are consolidated with the Orange County Registrar of Voters. The City Clerk's Office oversees all municipal elections, consults with candidates for elective office, and informs the public of election matters. The Clerk serves as the official Election Filing Officer as designated by the State of California and ' maintains Statement of Economic Interest Forms required of City elected officials, certain City employees, and board and commission members. The __ City Clerk also receives and files Campaign Disclosure Statements. ! • Subscribes to NetFile, a web-based, unlimited user, data entry and report generation system for the financial and campaign management of campaign committees that is publicly accessible from the City's website Responds to requests for Campaign Disclosure and Statement of Economic Interest Forms Staff is trained in election policy and is responsible for preparing campaign instruction booklets for candidates during election years • Provides community outreach to encourage voter registratior at public events Ed Manning, 1909, • When the service is available through the County, the City First Mayor of Huntington Beach Clerk offers an early voting opportunity to the community during municipal elections Passport Acceptance Facility The U.S. Department of State, Bureau of Consular Affairs, has authorized the Huntington Beach City Clerk's Office to serve as an authorized Passport Acceptance Facility for the past ten years. Here community members can obtain passport services in a courteous and child-friendly environment. Our agents have the ability to produce approved passport photos, and our facility is a convenient location to obtain and submit passport applications. • Processes passport applications • Provides exceptional in-person and telephone customer service • Offers passport photograph services • Advertises and markets passport acceptance services 69 City Clerk Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009110 FY 2010/11 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Draft, present for approval, and publish 75% of Improve Internal City Council meeting minutes by the next and External regular Council meeting. Communication Measure: % of City Council meeting minutes drafted, 75% 80% 75% presented for approval, and published by next regular Council meeting Goal: 2. Attend/provide representation at a minimum of Improve Internal two community and service organization events and External in the City of Huntington Beach to engage in Communication voter outreach and registration activities. Measure: # of community and service organization events 4 2 2 attended Goal: 3. Codify 95% of municipal, zoning and Improve Internal subdivision ordinances adopted by the City and External Council/Redevelopment Agency within 14 Communication business days of the date they become effective. Measure: % of ordinances codified within 14 business days of 100% 100% 95% effective date 70 City Clerk Accomplishments&Goals FY 2010/11 Accomplishments Administration and Records Management: • Maintained operations and delivered exceptional service with a 50% reduced workforce • Provided internal and external training for Request for Council Action (RCA) production, Agenda Plus Workflow, Records Retention, and campaign document(FPPC) e-filing • Implemented e-filing for Statement of Economic Interests—Form 700 filers • Received approximately 128,446 web views by Public Records Search Users • Scanned/indexed/quality controlled and fled into SIRE 133 previously bound City ordinances dated 1926 through 1938 and pre-1930 sets of Council minutes (handwritten and typed) in bound books • Completed project to convert microfilmed records into digital media and file in SIRE • Updated City-Wide Retention Policy and completed a citywide class on records retention and ensured offices were adhering to the Council-approved policy as it relates to retention and destruction City Council Agenda, Minute Preparation, and Municipal and Zoning Code Codification: • Reduced hard-copy agenda packet costs providing iPad computers for Council and staff, and implementing a paperless distribution of agenda material through (Annotate • Tested and deployed SIRE 6.0 Upgrade to Agenda Plus Workflow application • Began publishing public hearing notices and Ordinances on the City Clerk's webpage • Codified and published 100% of Municipal and Zoning Code updates on effective date Elections: • Received, filed, redacted and posted campaign disclosure documentation for 47 active (candidate, all purpose, general, and political action) committees • Successfully managed 2010 Municipal Election with 22 candidates, and four initiatives Intra-Agency Cooperation: • Implemented citywide electronic recording with the Orange County Recorder's Office • Offset costs to stream Council meetings live online by participating in a joint agreement between the Public Cable Television Association (PCTA) and neighboring cities Passport Acceptance: • Re-certified all agents in response to new process requirements implemented by the U.S. Department of State • Processed approximately 3,015 applications and 2,000 passport photos resulting in General Fund contributions of approximately$100,000 71 City Clerk Accomplishments&Goals FY 2011/12 Goals • Continue to image historical records for online accessibility to the public • Continue public outreach efforts to promote open government and transparency • Expand advertising to increase passport revenue • Implement electronic signature practices in SIRE's Agenda Plus Workflow application • Implement SIRE Retention Manager software • Quality-control approximately 5,000 deed records and 3,000 professional service agreements to determine if properly categorized, apply electronic retention l • Scan, index, quality-control, and file into SIRE permanent code amendment books dated 1959 through 1988 (approximately 6,500 to 13,000 pages) • Manage the nomination process for City Council, City Clerk, and City Treasurer for the 2012 election 72 City Clerk Adopted Budget- FY 2011/12 Department Budget Summary L91 All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 554,532 573,265 516,283 459,178 389,083 375,622 -18.20% Salaries,Temporary 70,476 76,805 70,959 65,000 76,100 63,978 -1.57% Salaries,Overtime 11,051 3,353 Leave Pay Outs 6,086 10,027 Benefits 196,963 179,175 177,263 140,923 124,299 135,755 -3.67% PERSONAL SERVICES 833,023 838,686 774633 665,101 689,481 676,356 A3.49% OPERATING EXPENSES Utilities (341) Equipment and Supplies 110,890 66,615 70,853 36,600 41,598 42,600 16.39% Repairs and Maintenance 4,000 4,000 5,000 25.00% Conferences and Training 9,476 6,657 3,391 5.000 5,000 -100.00% Professional Services 2,670 162,012 4,816 224,900 236,660 39,081 -82.62% Other Contract Services 12,817 3,118 7,734 81,000 81,000 39,000 -51.85% Expense Allowances 6,046 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 732 737 718 1,000 1,000 500 -50.00% OPERATING EXPENSES 142,630 246,162 93,194 368,500 375,258 132,181 -63.13% CAPITAL EXPENDITURES Equipment 16.183 CAPITAL EXPENDITURES 16,183 Grand Total 991,835 1,083,846 867,727 1,023,601 964,739 707,537 -30.88% General Fund 991,835 1,083,846 867,727 1,023,601 964,739 707,537 -30.88"/0 Grand Total 991,835 1,083,846 867,727 1,023,601 964,739 707,637 -30.88% Personnel Summary 8.00 8.00 8.00 4.00 4.00 4.00 0.00 73 City Clerk Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 554,532 573,265 516,283 459,178 389,083 375,622 -18.20% Salaries,Temporary 70,476 76,805 70,959 65,000 76,100 63,978 -1.57% Salaries,Overtime 11,051 3,353 Leave Payouts 6,086 10,027 Benefits 196.963 179.175 177,263 140,923 124,299 135,755 -3.67% PERSONAL SERVICES 833,023 838,686 4,533 665,101 589,481 575,365 -13,49% OPERATING EXPENSES Utilities (341) Equipment and Supplies 110,890 66,615 70,853 36,600 41,598 42,600 16,39% Repairs and Maintenance 4,000 5,000 Conferences and Training 9,476 6,657 3.391 5,000 5,000 -100.00% Professional Services 2,670 162,012 4,816 224,900 236,660 39,081 -82,62% Other Contract Services 12,817 3,118 7,734 81,000 85,000 39,000 -51.85% Expense Allowances 6,046 6,023 6,023 6,000 6,000 6,000 Other Expenses 732 737 718 1,000 1,000 500 -50.00% OPERATING EXPENSES 142,630 245,162 93,194 358,600 375,258 132,181 -63,13% CAPITAL EXPENDITURES Equipment 16.183 CAPITAL EXPENDITURES 16,183 Total 991,835 1,083,846 867,727 1,023,601 964,739 707,536 1 -30.88% Personnel Summary 8.00 8.00 8.00 4.00 4.00 4.00 10.00 AA '7 74 City Clerk Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Public Support& Elections PERSONAL SERVICES Salaries, Permanent 554,532 573,265 516,283 459,178 389,083 375,622 -18.20% Salaries,Temporary 70,476 76,805 70,959 65,000 76,100 63,978 -1.57% Salaries, Overtime 11,051 3,353 Leave Pay Outs 6,086 10,027 Benefits 196,963 179.175 177,263 140,923 124,299 135,755 -3.67% PERSONAL SERVICES 833,023 838,685 774,533 665101 689,481 575,356 -13.49% OPERATING EXPENSES Utilities (341) Equipment and Supplies 110,890 66,615 70,853 36,600 41,598 42,600 16.39% Repairs and Maintenance 4,000 4,000 5,000 Conferences and Training 9,476 6,657 3,391 5,000 5,000 -100.00% Professional Services 2,670 162,012 4.816 224,900 236,660 39,081 -82.62% Other Contract Services 12,817 3,118 7,734 81,000 81,000 39,000 -51.85% Expense Allowances 6,046 6.023 6,023 6,000 6,000 6,000 0.00% Other Expenses 732 737 718 1,000 1,000 500 -50.00% OPERATING EXPENSES 142,630 245,162 93,194 358,500 375,258 132,181 -63.13% CAPITAL EXPENDITURES Equipment 16.183 CAPITAL EXPENDITURES 16,183 Total 991,835 1,083,846 867,727 1,023,601 964,739 707,537 -30.88% Significant Changes As part of cost reduction measures the Conferences and Training budget has been eliminated. The Professional Services budge has decreased by $185,819 as the FY 2010/11 budget included election costs. Also as part of cost reduction measures, Other Contract Services has been reduced by$42,000.This includes minimizing upgrades to record keeping, agenda and live streaming programs. The Temporary Salaries budget has also been reduced. FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Clerk 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Assistant City Clerk 1 00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Deputy City Clerk 4.00 4.00 4.00 2.00 2.00 2.00 0.00 Deputy City Clerk 0.00 0,00 0.00 0.00 0.00 0.00 0.00 Office Assistant 1 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Total 8.00 8.00 8.00 4.00 4.00 4.00 0.00 75 City Clerk Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CLK City Clerk ADM Administration 10010101 City ClerkAdmin 987,276 1,083,846 867,727 1,023,601 964,739 707,537 -30.88% 10010301 Records Management 4,559 ADM Administration 991,835 1,083,846 867,727 1,023,601 964,739 707,637 -30.88% General Fund 991,835 1,083,846 867,727 1,023,601 964,739 707,537 -30.88% Grand Total 991,835 1,083,846 867,727 1,023,601 964,739 707,537 -30.88% 76 City of Huntington Beach City Treasurer Adopted Budget - FY 2011112 City Treasurer Administrative Assistant(.50) 77 City Treasurer Department Descriptions The City Treasurer is an elected official who serves a four-year term. However, during the 2010/2011 Fiscal Year the previous City Treasurer was elected to a County position and a new City Treasurer was appointed by the City Council in March 2011. The City Treasurer is responsible for investing all of the City's funds, including bond investments and funds of Joint Powers Authorities for which the City is administrator. The City Treasurer ensures the City's cash liquidity needs are met through prudent fiscal investment management. ! Investments are consistently reviewed for compliance with the City's approved Investment Policy. The City Treasurer is a member of the Deferred Compensation Committee and on the Board of the Supplemental Retirement Trust. The Board oversees the trustee and investments associated with these plans. To-date, the City has not suffered any principal or interest losses due to credit issues. Ongoing Activities&Projects Administration and Investments Division • Performs investment management activities for funds of the City, Redevelopment Agency, and other Joint Powers Authorities where the City is the administrator • Invests other City funds such as bond investments and trust funds • Prepares monthly and quarterly investment reports and provides such reports to the City Council • Attends Investment Advisory Board and appropriate City Council meetings • Ensures the safety of the City's funds by making prudent investments and continually reviewing the portfolio and market, and economic and budgetary conditions, to ensure the preservation of principal • Maintains and updates Investment Policies for the City and Joint Powers Authorities where City is administrator 78 City Treasurer Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011112 are presented below. FY 2009/10 FY 201 Oil 1 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide investment report to City Council Maintain within 30 days of fiscal year quarter end. Financial Viability and Our Measure: Reserves #of investment reports provided to City Council 4 4 4 within 30 days of quarter end Goal: 2. Submit investment policy to City Council in the Maintain first quarter of each fiscal year. Financial Viability and Our Measure: Reserves Investment policy submitted in first quarter of each Yes Yes Yes fiscal year Goal: 3. Hold study session to review Investment Improve Internal Advisory Board (IAB)annual report with City and External Council within three months of fiscal year end. Communication Measure: Study session held with City Council Yes Yes Yes 43 40 79 A Accom lishments &Goals City Treasurer p FY 2010/11 Accomplishments • Successfully prepared monthly and quarterly investment reporting and provided to City Council • Maintained and updated Investment Policies for the City and Joint Powers Authorities where City is administrator, with the City's Investment Policy submitted to City Council in the first quarter of fiscal year • Continued to meet core Investment Policy objectives of safety, liquidity and obtaining a market yield through budgetary and market cycles through prudent investment management of investment portfolio • Due to restructure of City Treasurer's Office, the City will realize General Fund annual savings estimated in excess of$100,000 FY 2011/12 Goals Strategic: • Maintain financial viability and City's reserves • Improve internal and external communication Operational: • Successfully prepare and provide monthly and quarterly investment reporting to City Council • Maintain and update Investment Policies for the City and Joint Powers Authorities where City is administrator and submit City's Investment Policy to City Council in the first quarter of fiscal year + • Meet core Investment Policy objectives of safety, liquidity, and obtaining a market yield through budgetary and market cycles • Attend quarterly Investment Advisory Board meetings and appropriate City Council meetings 40 e 80 A City Treasurer Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 701,836 674,728 650,794 642,739 616,081 81,382 -87.34% Salaries,Temporary 25,578 46,905 43,737 32,000 32,000 Salaries, Overtime 1,206 1,754 155 Leave Payouts 303 13,312 24,829 Benefits 245.130 220,860 216.319 208.840 208.840 35.098 -83.19% PERSONAL SERVICES 974,052 957,560 935,833 883,579 856,921 116,481 -86.82% OPERATING EXPENSES Equipment and Supplies 60,510 41,472 19,669 39,880 39,880 4,500 -88.72% Repairs and Maintenance 26,527 21,913 20,634 25,950 25,950 8,750 -66.28% Conferences and Training 22,495 7,677 3,828 4,094 4,094 3,600 -12.07% Professional Services 4,896 8,221 Other Contract Services 255,600 268,462 532,058 414,382 414,382 Expense Allowances 11,372 11,305 11,444 11,400 11,400 -100,00% Other Expenses 1 110 (78) (6) OPERATING EXPENSES 381 290 350,751 695,849 495,706 " 495,766 16,850 -96.60% CAPITAL EXPENDITURES Equipment 2.140 CAPITAL EXPENDITURES 2,140 Grand Total 1,357,483 1,308,311 1.531,682 1,379,285 1,352,627 133,331 -90.330/, General Fund 1,35T483 1,308,311 1,531,682 1,379,285 1,352.627 133,331 -90.33% Grand Total 1,367,483 1,308,311 1,531,682 1,379,285 1,352,627 133,331 -90.33% Personnel Summary 10.00 10.00 10.00 8.00 1.50 1.501 0.00 81 City Treasurer Adopted Budget - FY 2011112 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund t PERSONAL SERVICES Salaries, Permanent 701,836 674,728 650,794 642,739 616,081 81,382 -87.34% Salaries,Temporary 25,578 46,905 43,737 32,000 32,000 Salaries,Overtime 1,206 1,754 155 Leave Pay Outs 303 13,312 24,829 Benefits 245,130 220.860 216,319 208.840 208,840 35,098 -83,19% PERSONAL SERVICES 974,062 957,56OM935,833 883,579 866,921 116,480 -86.82% OPERATING EXPENSES Equipment and Supplies 60,510 41,472 19,669 39,880 39,880 4,500 -88,72% Repairs and Maintenance 26,527 21,913 20,634 25,950 25,950 8,750 -66,28% Conferences and Training 22.495 7.677 3,828 4,094 4,094 3,600 -12.07% Professional Services 4,896 8,221 Other Contract Services 255,600 268,462 532.058 414,382 414,382 Expense Allowances 11,372 11,305 11,444 11,400 11_.400 -100.00% Other Expenses (110) (78) (6) OPERATING EXPENSES 381,290 350,751 595,849 495,706 495,706 16,850 -96,60% CAPITAL EXPENDITURES Equipment 2.140 CAPITAL EXPENDITURES 2,140 Total 1,357,483 1,308.311 1,531,682 1,379,285 1,352,627 133,330 -90.33% Personnel Summary 10.00 10.00 10.00 8.00 1.50 1.50 0. 00 82 City Treasurer Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration & Investments PERSONAL SERVICES Salaries, Permanent 414,565 428,301 438,675 446,368 419,710 81,382 -81.77% Salaries,Overtime 330 415 Leave Payouts 303 11,151 23,179 Benefits 120,386 117,921 126,779 130,561 130,561 35,098 -73,12% PERSONAL SERVICES 535,684 667,789 588,634 676,929 550,271 116,481 -79,81% OPERATING EXPENSES Equipment and Supplies 11,325 4,404 3,102 4,460 4,460 4,500 0,90% Repairs and Maintenance 5 8,424 7,536 8,750 8,750 8,750 0.00% Conferences and Training 14,477 6,109 3,782 3,594 3,594 3,600 0.17% Other Contract Services 4,081 4,640 (41) Expense Allowances 11,372 11,305 11,444 11,400 11,400 -100,00% Other Ex enses 72 OPERATING EXPENSES 41,261 34,810 25,823 28,204 28,204 16,850 -40.26% Total 576,845 592,599 614,457 605,133 678,475 133,331 -7Z97% Significant Changes In Fiscal Year 2010/2011 the city transitioned to a Part-Time City Treasurer position from a Full-time City Treasurer position. The City Treasurer's Office will now consist of a Part-Time City Treasurer and an Administrative Assistant who will be shared with the Finance Department.The Deputy City Treasurer and Budget Analyst Senior transferred to the Finance Department. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Treasurer 1.00 1 00 1.00 1.00 1.00 1 00 0,00 Deputy City Treasurer NA 1 00 1 00 1.00 1 1.00 0.00 0.00 0.00 Budget Analyst Senior 1 00 1 00 1.00 1.00 0.00 0.00 0.00 Administrative Assistant 1 00 1 00 1.00 1.00 0.50 0 50 0,00 Total 4.00 4.00 4.00 4.00 1.50 1.60 0.00 83 City Treasurer Adopted Budget - FY 2011/12 ht Department Budget Summary General Fund Division by Object Account DIVISION Percent 4L FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering, Accounts Receivable, Collections & Disbursements PERSONAL SERVICES Salaries, Permanent 287,271 246,428 212,118 196,371 196,371 Salaries,Temporary 25,578 46.905 43,737 32,000 32,000 Salaries,Overtime 875 1,339 155 Leave Payouts 2,161 1,649 Benefits 124,745 102,939 89,539 7&280 78,280 PERSONAL SERVICES 438,468 399,771 347,199 306,651 306,651 OPERATING EXPENSES Equipment and Supplies 49,185 37,068 16,567 35,420 35,420 Repairs and Maintenance 26,522 13,489 13,098 17,200 17,200 Conferences and Training 8,018 1,568 46 500 500 Professional Services 4,896 8,221 Other Contract Services 251,519 263,822 532,099 414,382 414,382 Other Expenses 110 6 6) OPERATING EXPENSES 340,029 315,941 670,026 467X02 467,502 CAPITAL EXPENDITURES Equipment 2.140 CAPITAL EXPENDITURES 2,140 Total 780,638 715,712 917,225 774,163 774,163 Significant Changes In FY 2010/11 the Cashiering, Collections, and Disbursements division was transferred to the Finance Department. Prior year data is retained for historical purposes. The FY 2011/12 budget has been adjusted to reflect this change. FY 20071082 0 /09 FY2009110 FY201011"11 FY2010111 FY2011112Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Technician Supervisor 1.00 2.00 2 00 1.00 0.00 0 00 0.00 Senior Accounting Technician 1.00 1.00 100 t00 0.00 0.00 0.00 Accounting Technician II' 4.00 3.00 3 00 2.00 0.00 000 0.00 '0.75 FTE funded by Public Works Department but reflected here. Total 6.00 6.00 6.00 4.00 0.00 0.00 1 0.00 84 City Treasurer t Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2006/07 FY 2007/08 FY 2008/09 FY 2009/10 FY 2009/10 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year THE City Treasurer ADM Administration/Investments 10025101 Administration/Investments 576,845 592,599 614,457 605,133 578.475 133,331 -77.97% ADM Administration/Investments 676,846 692,699 614,457 606,133 578,475 133,331 -77.97% MUN Cashierin /Collections/Disb 10025201 Cash ierin /Collections 780,638 715,712 917,225 774,153 774,153 -100.00% MUN Cashierin /Collections/Disb 780,638 716,712 917,225 774163 774,163 -100.00% General Fund 1,357,483 1,308,311 1,531,682 1,379,285 1,352,627 133,331 -90.33% Grand Total 1,367,483 1,308,311 1,531,682 1,379,285 1,362,627 133,331 -90.33% 85 INTENTIONALLY LEFT BLANK 86 City of Huntington Beach j City Manager Adopted Budget — FY 2011112 City Manager CITY SERVICES Deputy City Manager DEVELOPMENT SERVICES Deputy City Manager Energy Project Manager Office Assistant II PUBLIC INFORMATION Community Relations Officer CITY MANAGER Executive Assistant 87 City Manager Department Descriptions City Manager's Office s The City Manager's Office has responsibility for the City's day-to-day operations and provides oversight of City departments. The City Manager implements City Council policy and ensures that services are delivered in an efficient and effective manner. City Services City Services supports day-to-day operations of Intergovernmental Relations, Public Information, and provides oversight of the Community Services, Finance, Human Resources, Information Services, and Library Services Departments. z Development Services Development Services provides oversight of the Economic Development, Planning and Building, and Public Works Departments. Ongoing Activities& Projects City Manager's Office • Provide citywide leadership, management, oversight, evaluation, strategic planning, budget coordination, and financial planning • Receive and coordinate responses to citizen inquiries to the City Council and City Manager • Coordinate and manage the City Council agenda process • Provide administrative support, customer service, and reception to more than 20,000 public contacts and visitors • Coordinate the City's involvement in regional and state agencies including assisting Council Members in participating in regional and state policy bodies 1IL4 • Provide analysis of, and response to, proposed and enacted federal and state legislation impacting the City • Manage and administer operations of public information and cable television functions • Establish and maintain relationships with, as well as respond to, inquiries from members of broadcast and print media, including four different newspapers • Coordinate City information with respect to publications, press releases, media responses, and website content • Develop, promote, and implement a comprehensive, long-range energy management program 88 City Manager Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010/11 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Manage City resources to ensure expenditures Maintain do not exceed resources by presenting a Financial balanced budget to the City Council, including Viability and Our required reserves. Reserves Measure: Balanced budget presented to City Council Yes Yes Yes Goal: 2. Review legislation for potential impact on the Improve Internal City; assist the City Council in participating in and External regional, state, and federal policy bodies, and Communication assist departments in identifying potential funding opportunities. Measure: Maintain regional appointments and identify Yes Yes Yes state and/or federal funding Goal: 3. Increase visits to the City's website by fifteen Improve Internal percent and explore social media options for and External outreach to the community. Communication Measure: %increase in visits to the City's website 10% 10% 15% Goal: 4. Increase energy efficiency and renewable Improve Internal energy utilization by participating in SCE's and External energy efficiency programs. Communication Measure: % community participation rate in SCE's 10% 11.38% 15% energy efficiency programs % municipal participation rate in SCE's energy 13% 12.7% 20% efficiency programs Goal: 5. Increase community and municipal solar Improve Internal usage. and External Communication # of megawatts (MW) of community solar 1.O1AW 4.0 MW 5.0 MW installations #of municipal solar installations 9 12 12 89 City Manager Accomplishments&Goals FY 2010/11 Accomplishments • Selected a Municipal Marketing firm to more fully utilize the City assets to generate additional revenue without raising fees or taxes • Developed a 10-Point Plan for Local Business, which serves as a 'road map" for attracting and retaining business in Huntington Beach • Enhanced the shop local programs by adding incentives to new car buyers and increased the local preference for local vendors doing business with the City of Huntington Beach • Completed an Affordable Housing Agreement, which served as the catalyst for the development of Bella Terra Phase 2 • Completed the sale of surplus land near Beach Boulevard and Atlanta Avenue, which stimulated the redevelopment of that shopping center • Successfully implemented solar contract with SunEdison providing shaded parking and cleaner renewable energy to Huntington Beach facilities • Won and negotiated $1M+ California Energy Efficiency Strategic plan grant from Southern California Edison (SCE) • Developed and awarded construction phase of a self-financed $3M energy savings performance contract addressing energy waste and deferred maintenance backlog • Posted messages weekly to Facebook and Twitter, changed website home page, and updated news announcements weekly FY 2011112 Goals • Present to the City Council for approval at least three Municipal Marketing opportunities that will enhance revenues utilizing only the marketing of City assets • Present to the City Council for approval a developer proposal for the Edinger Hotel Site • Implement Enterprise Energy Management Information System to better manage utility expenditures • Implement energy savings performance contract • Secure additional funding for grants and energy savings projects • Contribute to founding local Government Energy Management Services Program with Los Angeles County as part of SCE grant • Support Chamber& Marketing &Visitors Bureau sustainability branding of Huntington Beach • Increase visits to City's website by ten percent and continue to use social media for community outreach 90 City Manager Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 786,026 1,017,109 1,002,519 951,902 887,901 907,004 -4.72% Salaries,Temporary 30,315 33,230 12,079 16,000 16,000 16,000 0.00% Salaries, Overtime 468 767 306 Leave Payouts 538 15,448 32,029 Benefits 244,210 311,169 302,368 286,051 271,102 309,280 8.12% PERSONAL SERVICES 1,061,568 1,377,723 1,349,301 1,253,953 1,175 003 1,232,294 -1.73% OPERATING EXPENSES Equipment and Supplies 347,973 297,313 134,259 154,700 159,330 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 32,118 32,338 20,024 25,000 25,000 25,000 0.00% Professional Services 172,701 171,056 106,308 103,500 145,888 88,841 -14.16% Other Contract Services 47,589 52,526 23,767 26,220 26,220 26,220 0.00% Expense Allowances 14,105 19,232 19,274 19,700 19,700 19,700 0.00% Other Expenses 63 145 - OPERATING EXPENSES 614,649 672,609 303,631 330,120 377,138 315,461 -4.44% CAPITAL EXPENDITURES Improvements 10,450 Equipment 45,234 2.020 CAPITAL EXPENDITURES 66,684 2,020 NON-OPERATING EXPENSES Transfers to Other Funds 59.682 NON-OPERATING EXPENSES 59,682 Grand Total 1,791,472 1,952,362 1,652,932 1,584,073 1,662,142 1,547,746 -2.29% • General Fund 1,587,592 1,639,369 1,652,334 1,584,073 1,548,572 1,547,745 -2.29% Other Funds 203,880 112,983 598 3,570 Grand Total 1,791,472 1,952,352 1,652,932 1,684,073 1,552,142 1,647,746 -2.29% Personnel Summary 9.00 9.00 9.00 7.00 7.00 7.00 10.00 91 City Manager Adopted Budget- FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 786,026 1,017,109 1,002,519 951,902 887,901 907,004 -4.72% Salaries,Temporary 30,315 33,230 12,079 16,000 16,000 16,000 0.00% Salaries,Overtime 468 767 306 Leave Pay Outs 538 15,448 32,029 Benefits 244,210 311,169 302,368 286,051 271,102 309,280 8.12% PERSONAL SERVICES 1061668 1,377,723 1,349,301 1253963 1175003 1,232284 -1.73% OPERATING EXPENSES I , Equipment and Supplies 203,775 184,330 133,661 154,700 155,760 154,700 Repairs and Maintenance 1,000 1,000 1,000 Conferences and Training 32,118 32,338 20,024 25,000 25,000 25,000 Professional Services 172,701 171,056 106,308 103,500 145,888 88,841 -14.16% Other Contract Services 47,589 52,526 23,767 26,220 26,220 26,220 Expense Allowances 14,105 19,232 19,274 19,700 19,700 19,700 Other Expenses 63 145 OPERATING EXPENSES 470,361 459.626 303,033 330,120 373,568 315,461 -4,44% CAPITAL EXPENDITURES Improvements 10,450 Equipment 45,233 2020, CAPITAL EXPENDITURES 65,683 2,020 Total 1,587,592 1,839,369 1,652,334 1,684,073 1,548,572 1,547,745 -2.29°/a Personnel Summary 9.00 9.00 9.00 6.25 6.25 6.25 0.00 92 City Manager Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 786,026 1,017,109 1,002,519 951,902 887,901 907,004 -4.72% Salaries,Temporary 30,315 33,230 12,079 16,000 16,000 16,000 0.00% Salaries, Overtime 468 767 306 Leave Payouts 538 15,448 32,029 Benefits 244,210 311,169 302,368 286,051 271,102 309,280 8.12% PERSONAL SERVICES 1,061,668 1,377,723 1,349,301 1,253,963 1,176,003 1,232,284 -1.73% OPERATING EXPENSES Equipment and Supplies 203,775 184,330 133,661 154,700 155,760 154,700 0.00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 32,118 32,338 20.024 25,000 25,000 25,000 0.00% Professional Services 172,701 171,056 106,308 103,500 145,888 88,841 -14 16% Other Contract Services 47,589 52,526 23,767 26,220 26,220 26,220 0.00% Expense Allowances 14,105 19,232 19,274 19,700 19,700 19,700 0.00% Other Expenses 63 145 OPERATING EXPENSES 470,351 459,626 303,033 330,120 373,568 315,461 -4.44% CAPITAL EXPENDITURES Improvements 10,450 Equipment 45,233 2,020 CAPITAL EXPENDITURES 5 3 2,020 Total 1,587,592 1,839,370 1,652,334 1,584,073 1,548,572 1,547,745 -2.29% Significant Changes Permanent Salaries are decreasing to reflect the transfer of a portion of one Deputy City Manager to the Community Services Department consistent with the current oversight of the Department. In addition, a portion of the Management Intern Program has also been reduced in Permanent Salaries.To reduce costs,the federal lobbyist contract under Professional Services will be decreased. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Deputy City Manager* 2.00 2.00 2.00 1.75 1.75 1.75 0.00 Community Relations Officer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.D0 1.00 1.00 0.00 0.00 0.00 0.00 Energy Project Manager 1.00 1.00 1.00 0.50 0.50 0.50 0.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 0.00 0.00 0.00 0,00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0,00 *0.10 ETE funded by the Community Services Department but reflected here. Total 9.00 9.00 9.00 6.25 6.25 6.25 0.00 93 City Manager � a�► Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations OPERATING EXPENSES E ui ment and Supplies 144,198 112,983 598 3.570 OPERATING EXPENSES 1",198 112,983 598 3,570 NON-OPERATING EXPENSES Transfers to Other Funds 59.682 NON-OPERATING EXPENSES 59,682 Total 203,880 112,983 598 3,570 Significant Changes There are no anticipated expenses from non-General Fund sources for the FY 2011112 budget. Personnel budgets listed below are found in the designated department noted. FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Manager' 0.00 0.00 0.00 0 25 0 25 025 0.00 •0.25 FTE funded by the Economic Development Department but reflected here. Energy Project Manager' 0.00 0.00 0.00 0.50 0.50 0.50 0.00 "0.50 FTE funded by the Public Works Department but reflected here. Total 0.00 0.00 0.00 0.75 0.75 0.75 0.00 94 City Manager Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS FY Percent FY 2007/08 FY 2008109 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year City Manager ADM Administration 10030101 City Manager's Office 876,808 1,205,989 1,149,121 1,049,033 1,074,656 1,102,507 5.10% 10030104 Development Services 6,208 10030201 Intergovernmental Relations 408,677 379,934 310,707 320,729 258,604 221,566 -30.92% 10030301 Public Information 295,899 253,447 192,506 214,311 215,311 223,672 4.37% ADM Administration 1,687692 1839,369 1,662,334 1,584,073 1,548,572 1,647,746 -2.29% Other Funds 10330103 Donations Centennial 144,198 112,983 598 3,570 80930101 AQMD/AES Grant 59.682 Other Funds 203,880 112,983 598 3,670 A& General Fund 1,587,592 1,839,369 1,652,334 1,584,073 1,548,572 1,547,745 -2.29% Other Funds 203,880 112,983 598 3,570 Grand Total 1,791,472 1,952,352 1,652,932 1,584,073 1,552,142 1,547,745 95 1! INTENTIONALLY LEFT BLANK 96 City of Huntington Beach Community Services Adopted Budget — FY 2011112 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant - Office Assistant If FACILITIES,DEVELOPMENT RECREATION,HUMAN&CULTURAL (C�ggACH OPERATIONS MARINE SAFETY 8 CONCESSIONS SERVICES FACILITIES AND RECREATION,HUMAN,AND BEACH ADMINISTRATION Marine Safety Chief DEVELOPMENT CULTURAL SERVICES Administrative Secretary Marine Safety Lieutenant(3) Facilities,Development& ADMINISTRATION Marine Safety Officer II(10) Concession Manager Recreation,Human,&Cultural Services BEACH MAINTENANCE Administrative Secretary Superintendent Beach Operations Supervisor Administrative Secretary Beach Maintenance Crewleader(2) PARK ACQUISITION AND Senior Facilities Maintenance DEVELOPMENT ADULT&YOUTH SPORTS Technician Administrative Analyst Senior Community Services Recreation Spvsr. Beach Equipment Operator(3) Community Serv.Rec.Coordinator Beach Maintenance Service SPECIAL EVENTS Maintenance Service Worker Worker Community Services Recreation Coordinator PROJECT SELF-SUFFICIENCY PARKINGMETERS Human Services Program Coordinator Parking Meter Repair Technician Parking Meter Repair Worker(2) SENIOR SERVICES Senior Supervisor Human Services PARKING&CAMPING Volunteer Services Coordinator Supervisor Parking&Camping Community Services Recreation Spvsr. Facilities Social Worker Parking&Camping Crewleader Custodian Parking&Camping Leadworker Office Assistant II Parking&Camping Assistant Senior Services Assistant Senior Services Transportation Coordinator CULTURAL SERVICES Senior Supervisor Cultural Affairs Once Assistant II CITY GYM&POOL Community Services Recreation Spvsr. Custodian EDISON CENTER Community Services Recreation Spvsr. Custodian MURDY CENTER Community Services Recreation Spvsr. Custodian 97 Community Services Department Descriptions The Community Services Department provides a full spectrum of year-round and seasonal recreational, cultural, and human service programs, and special events at the City's parks, beaches, and community facilities. Major annual citywide events, such as the U.S. Open of Surfing and Association of Volleyball Professionals (AVP) toumament are coordinated through the department. Beach services include year-round marine safety emergency response and prevention, as well as educational training through the Junior Lifeguard program. ; Maintenance of the City's beach, pier, and harbor, as well as revenue collection for all beach parking lots and parking meters is performed by the Community Services Department. The department also actively interfaces with the community it serves by participating on twenty-one boards, commissions, task forces, and local citizens groups. Administration Division Administration oversees and supports the functions of the department's operating divisions. This includes strategic planning, supervision, budget preparation, accounts payable, and clerical services. Administration responds to community concerns and inquiries, serves as the primary liaison to a wide variety of citizens groups, implements City Council policies, and ensures quality control department-wide for programs and services to the public. Administration support staff process registrations and reservations for the department's rental facilities, recreation events, special permits, beach passes, and adult sports programs. Administration also creates public/private partnerships with corporations and agencies such as Toyota, Adopt-A-Highway, Hollister, and Children's Bureau that allow the City to provide a higher level of service and a greater number of programs. Facilities, Development, and Concessions Division This division manages concessionaire-operated facilities at the l beach, pier, Huntington Central Park, and Meadowlark Golf Course. It supervises the planning of multi-departmental specific event activities at Pier Plaza and other locations, such as the Smooth Jazz Festival and the US Open of Surfing, coordinates City facility and clubhouse rentals, and the implementation of partnership agreements. This division also coordinates rehabilitation and construction of new development projects at parks and beaches, and authors and manages grants to fund them. Recreation, Human, and Cultural Services Division This division is responsible for planning, coordinating, and staffing the City's recreation, human, and cultural services programs. The Recreation Division manages and operates the Murdy and Edison Community Centers, the City Gym and Pool and the Huntington Central Park Sports Complex. Recreation programs are available through the SANDS Community Services Guide and can be found on-line at hbsands.org. It includes year-round activities such as instructional classes; adult, youth, peewee and "shooting stars" sports; special events and programs such as"Friday Night Funtime Dances," the Family Camp Out, "Ole Fishing Hole" fishing derby or the Summer Surf Contest; and seasonal programs such as aquatics, spring and summer day camp programs, and Adventure Playground. Human Services includes the operation of the Michael E. Rodgers Seniors' Center and the Senior Outreach Center, the management and development of senior service and senior outreach programs, including senior recreation, transportation, meals, and case management; and liaises with the Huntington Beach Council on Aging. Human Services also manages the City's Project Self-Sufficiency program, which assists highly motivated, low-income, single parents achieve independence through case management community support; provides contract management for the Oak View Family and Community Center; and liaises with the City's Children's Needs Task Force. Cultural Services manages and operates the Huntington Beach Art Center, including the planning and preparation of art exhibits, instructional classes, day camps, and a variety of community special events. Additionally, cultural services staff provides oversight of the City's Public Art Program and liaises with the City's Allied Arts Board. 98 Community Services Department Descriptions Beach Operations Division This division is comprised of three sections: Parking and Camping, Parking Meters, and Beach Maintenance. Parking and Camping is responsible for the Sunset Vista RV campground and parking operations at the Main Promenade Parking Structure and the City beach lots. Responsibilities include revenue collection, traffic management, staffing, and facility maintenance. Parking Meter staff service all aspects of the City's parking meters and pay stations, including revenue collection, maintenance, and repairs. Beach Maintenance is responsible for cleaning the pier, beach, fire rings, bike paths, parking lots, Main Promenade Parking Structure, and Pier Plaza. Staff also maintain the Huntington Harbor beaches and oversee the harbor maintenance service contract and pier concessions. Marine Safety Division .; •a-Y . The primary goal and purpose of Marine Safety is to provide - quality open water and beach safety through education, prevention, and emergency response. Marine Safety provides year-round lifeguard services on the City's beach, including medical aid and code enforcement services, manages the summer Junior Guard program, issues film and beach use permits for special events, and provides staffing as required. The division is comprised of 14 permanent Marine Safety Officers and management staff, and is supported by more than 130 recurrent ocean lifeguards. This division also assists with oversight of the City's beach and pier concessions. Ongoing Activities&Projects Administration Division Provide support to City Council and City Administration, including implementing City Council policies and responding to citizen inquiries and other public follow up as needed • Manage the department, providing oversight, planning, budget preparation, and clerical support Liaise with 21 City boards, commissions, task forces, committees, foundations, and citizens' groups, including the Community Services Commission and Human Relations Task Force Assist with program registrations, facility reservations, and parking passes Develop partnerships/ sponsorships with private and non- Nil profit organizations 99 Community Services Ongoing Activities& Projects Facilities, Development, and Concessions Division • Manage park use issues and coordinate clubhouse rentals and maintenance • Responsible for park and beach development projects, including Capital Improvement Program submission and budget • Prepare grant applications and monitor funds Manage concessions and partnership contracts • Oversee citywide events Specific Events • Oversee Youth Board • Work with Friends of Shipley Nature Center • Liaisons with the HB Community Garden non-profit Recreation, Human, and Cultural Services Division • Provide coordinated recreation classes, tennis aquatic programs, and special events • Operate Murdy and Edison Community Centers, FtWA Huntington Central Park Sports Complex, City Gym andPool; oversee Oak View Center contractor• Produce and distribute the SANDS Community ServicesGuideProvide youth, adult and special needs sports programsProvide senior programs, including volunteer coordination, recreation, transportation, case management, and nutrition • Provide case management and enlist community support to assist highly motivated, single parents become independent • Operate the Huntington Beach Art Center, providing cultural and educational programs in all media Beach Operations Division • Operate and manage the beach parking lots, Pier Plaza, Main Promenade Parking Structure, and Sunset Vista RV Campground • Collect revenue from beach lots, Pier Plaza, Main Promenade, and all metered spaces • Maintain pier, Pier Plaza, beach, and harbor beaches • Maintain and repair beach fleet equipment Fabricate special equpment in support of beach maintenance and marine safety C Marine Safety Division Provide year-round lifeguard services • Schedule and issue film and beach use permits Assist with oversight of beach and pier concessions • Manage and coordinate the Junior Guard program 100 Community Services Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011112 are presented below. FY 2009110 FY 2010/11 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Ensure 100% of lifeguards and marine safety Maintain Public officers complete United States Lifesaving Safety Association (USLA) requirements to maintain Advanced Certified Lifeguard Agency status. Measure: % of lifeguards and marine safety officers completing 100% 100% 100% USLA Advanced Certified Lifeguard Agency status Goal: 2. Ensure staffing levels at 100% of lifeguard towers Maintain Public during summer season. Safety Measure: %of lifeguard towers staffed during summer schedule 88% 88% 88% Goal: 3. Conduct a minimum of 30 audits of parking lot Maintain ticket sales and cash collected by gate Financial Viability attendants. and Our Reserves Measure: %of audits conducted 30 30 30 Goal: 4. Market instructional class registration and Improve Internal program information on a quarterly basis using a and External minimum of three different medium. Communication Measure: #of communication media used to market registration 3 3 3 Goal: 5. Market each of the City's Clubhouse facilities on a Improve Internal quarterly basis using a minimum of three different and External media. Communication Measure: #of communication media used to market registration N/A N/A 3 101 Community Services Accomplishments& Goals FY 2010/11 Accomplishments • Implemented credit card payment capabilities at the Main Promenade Parking Structure, and hand-held credit card payment machines in the beach lots • Provided pre-event support and clean up for 26 beach events • Removed 2.25 million pounds of trash from the beach • Completed construction of the 81h field at the Huntington Central Park Sports Complex within the approved budget and on schedule; completion of this field will increase participation levels for leagues and tournaments • Completed construction of the Junior Lifeguard Storage Building; staff coordinated the entitlement process and supervised construction activity but the project was paid for by private funds • Processed 59 permits for Specific Events held either at Pier Plaza, on the beach, downtown, or Huntington Central Park • The Marine Safety Division was recognized by the United States Lifesaving Association for maintaining its Advanced Lifeguard Agency Certification • Marketed class registration and program information using the SANDS Community Services Guide, e- mail blasts and HBTV 3 on a quarterly basis generating over 35,000 enrollments ' • Enrolled approximately 950 youth in sports programs calendar year to date • Enrolled 2,810 participants for"Learn to Swim' classes during summer 2011 • Provided day camp programs for 2,800 children during summer 2011 FY 2011112 Goals • Implement on-line camping registration in the Sunset Vista RV camping facility • Complete the Pro Shop/Team Room within the Phase II area of the Huntington Central Park Sports Complex • Complete revision of the Marine Safety Policies and Procedures manual to reflect new industry standards, operational changes, and current best practices • Utilize social media including regular 'Twitter" and "Facebook" posts to market upcoming classes, events and programs 102 Community Services Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 5,171.672 5.311,274 5,172,766 4,862,946 4,862,496 4.571,158 -6.00% Salaries,Temporary 2,353,068 2,497,911 2,386,432 2,111,905 2,391,089 2,076,248 -1.69% Salaries, Overtime 784,888 820,276 721,380 621,243 621,243 671,743 8.13% Leave Payouts 1,728 144,275 196,309 34 Benefits 2,617,870 2,793,665 2,684,314 2,375,907 2,405,475 2,600,861 9.47% PERSONAL SERVICES 10,929,226 11,667,400 11,161,201 9,972,001 10,280,336 9,920,010 -0.52% OPERATING EXPENSES Utilities 8,262 11,442 23,058 15,000 29,305 15,000 0.00% Equipment and Supplies 747,296 628,034 626,553 597,939 828,390 530,072 -11.35% Repairs and Maintenance 1,284.093 726,638 660,740 859,829 937,563 795,017 -7.54% Conferences and Training 110,194 62,507 57,158 79,850 80,995 78,850 -1.25% Professional Services 458,872 530.712 237,332 982,931 1,452,820 101,600 -89.66% Other Contract Services 2,072,928 1,872,507 1,846,222 1,874,545 1,893,119 1,914,139 2.11% Rental Expense 118,662 116,808 99,436 158.349 163,758 89,100 43.73% Insurance 34,418 32,301 14,586 15,100 15,100 31,000 105.30% Payments to Other Governments 2,657 1,993 5,000 5,000 Interdepartmental Charges 65 Expense Allowances 31,754 29,039 24,507 21,700 21,700 24,600 13.36% Other Expenses 227,701 116,549 144,827 156.920 189,305 5,805 -96.30% OPERATING EXPENSES 5,096,838 4,128,694 3,734,419 4,767,163 5,617,056 3,686,183 -24.79% CAPITAL EXPENDITURES Land Purchase 57,716 43,758 15,500 Improvements 462,080 321,909 2,491,016 880,200 1,860,792 20,000 Equipment 84,154 85,855 Vehicles 252,658 CAPITAL EXPENDITURES 519,796 702,479 2,676,871 880,200 1,876,292 20,000 -97.73% NON-OPERATING EXPENSES Debt Service Expenses 66,096 35,149 15,862 Transfers to Other Funds 41,768 294.000 294,000 375,000 375,000 681,000 81.60% NON-OPERATING EXPENSES 107,864 329,149 309,862 375,000 375,000 681,000 81.60% Grand Total 16,653,722 16,727,621 17,782,352 15,994,365 18,148,686 14,206,193 -11.18% General Fund 13,921,467 14,042,107 13,328,026 12,939,977 12,765,030 12,731,958 -1.61"/u Other Funds 2,732,255 2,685,515 4,454,327 3,054,387 5,383,656 1,474,234 -51.73% Grand Total 16,653,722 16,727,622 17,782,353 16,994,364 18,148,685 14,206,192 -11.18% Personnel Summary 69.75 69.75 69.75 62.00 61.00 61.00 0.00 103 Community Services Adopted Budget - FY 2011/12 J Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 4,824,883 5,049,143 4,912,101 4,805,742 4,567,297 4,513,449 -6.08% Salaries,Temporary 2,096,582 2,297,101 2,165,778 2,081,905 2,140,880 2,046,248 -1.71% Salaries,Overtime 569,152 600,923 442,540 379,993 379,993 379,993 Leave Pay Outs 1,728 144,275 194,506 Benefits 2,465,447 2,678.913 2,559,842 2,355,195 2,307,241 2,577.076 9.42% PERSONAL SERVICES 9,967791 10770366 10274766 9622835 9395411 8616,766 -1.10% OPERATING EXPENSES Utilities 514 1,977 14,230 15,000 15,000 15,000 Equipment and Supplies 563,579 531,313 500,438 538,139 570,875 484,572 -9.95% Repairs and Maintenance 1,263,376 721,764 644.266 842,429 854.398 780,017 -7.41% Conferences and Training 102,624 59,385 51,437 78,350 79,495 78,350 Professional Services 3,475 6,100 Other Contract Services 1,875,128 1,724,743 1,652,489 1,759,155 1,759,155 1,761,749 0.15% Rental Expense 61,379 61,759 56,477 43,349 46,374 34,100 -21.34% Insurance 34,418 32,301 14,586 15,100 15,100 31,000 Interdepartmental Charges 65 Expense Allowances 29,523 26,344 21,786 18,700 18,700 24,600 31.55% Other Expenses 33.134 24,473 5,597 6,920 10,521 5,805 -16.11% OPERATING EXPENSES 3,963,676 3,187,598 2,967,406 3,317,142 3,369,618 3,215,193 -3.07% CAPITAL EXPENDITURES Equipment 84.154 85.855 CAPITAL EXPENDITURES 84,164 85,855 Total 13,921,467 14,042,107 13,328,026 12,939,977 12,765,029 12,731,959 -1677. Personnel Summary 63.64 65.64 65.00 57.75 56.75 56.75 0.00 104 Community Services +, Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 493,493 526,278 404,989 443,144 376,944 340,889 -23.07% Salaries,Temporary 30,876 33,040 156,569 73,125 65,100 4,768 -93.48% Salaries, Overtime 892 42 5,027 Leave Payouts 6,486 742 Benefits 178,778 190,678 171,709 172,441 153,107 149,480 -13.32% PERSONAL SERVICES 704,038 756,62&110MW7 688,710 596,160 495,137 -28.11% OPERATING EXPENSES Utilities Equipment and Supplies 21,460 13,917 1,573 7,550 7,507 7,550 0.00% Repairs and Maintenance 5,020 3,031 3,439 4,000 4,000 4,000 0.00% Conferences and Training 6,414 432 204 Other Contract Services 39,328 Rental Expense Payments to Other Governments Expense Allowances 6,046 6,023 1,662 Other Expenses 22,386 18,109 161 3,601 OPERATING EXPENSES 100,664 41,512 7,039 11,550 15,108 11,550 0.00% NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 804,693 798,035 746,076 700,260 610,259 506,687 -27.64% Significant Changes The overall decrease in Personal Services reflects a continuation of the Community Services Director vacancy as well as the elimination of a Part-Time Administrative Aide(vacant)position. Permanent Salaries also reflects the transfer of a portion of one Deputy City Manager to the Community Services Department to more accurately reflect the work for this department. Temporary Salaries have decreased as the funding for a temporary Director has been eliminated. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Community Services 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 2.00 2.00 2.D0 2.00 2.00 2.00 0.00 Accounting Technician II 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 7.00 7.00 7.00 6.00 6.00 6.00 0.00 105 Community Services Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Beach Operations PERSONAL SERVICES Salaries, Permanent 1,228,304 1,176,175 1,131,297 1,100,913 1,072,865 1,103,161 0.20% Salaries,Temporary 593,494 621,710 624,174 616,574 616,574 609,274 -1.18% Salaries,Overtime 63,791 23,608 20,477 31,900 31,900 31,900 0.00% Leave Payouts 819 74,830 104,519 Benefits 562,129 554,891 513,214 491.192 486,678 601,669 22.49% PERSONAL SERVICES 2 448 536 2,451 214 2,393 681 2,240,579 2,208,017 2,346,003 4.71% OPERATING EXPENSES Utilities 32 16 12,699 15,000 15,000 15,000 0.00% Equipment and Supplies 52,319 67,477 79,625 60,157 84,265 58,000 -3.59% Repairs and Maintenance 792,478 498,449 472,342 626,384 607,953 560,502 -10.52% Conferences and Training 326 3,250 866 350 350 350 0.00% Other Contract Services 206,019 221,011 236,032 237,499 237,499 249,499 5.05% Rental Expense 500 3,525 Interdepartmental Charges 65 Expense Allowances 10,131 6,683 6,521 5,000 5,000 10,900 118.00% Other Expenses 336 151 197 OPERATING EXPENSES 1,060,969 796,801 808,282 944,890 953,591 894,251 -5.36% Total 3,509,506 3,248,014 3,201,963 3,185,469 3,161,608 3,240,2541 1.72% Significant Changes The increase in Personal Services is associated with an increase in benefit rates for FY 2011/12. The decrease in operating expenses relates to the transfer of approximately $26,000 to Public Works Department for the repair and maintenance of beach vehicles, as well as a reduction of$24,000 in Pier Plaza Maintenance for steam cleaning and sealing of pavers. The budget also reflects one FTE transfer as part of the citywide fleet consolidation. - FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year - Beach Operations Supervisor 1,00 1.00 1.00 1,00 1.00 1.00 0.00 Supervisor Prkng&Camping Fac 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Beach Maintenance Ops Manager 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Beach Maint Crewleader 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Parking/Camping Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Packing&Camping Leadworker 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Senior Facilities Maint Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Marine Equip Mechanic 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Marine Equip Mechanic 1.00 1.00 1.001 1.00 0.001 0.00 0.00 Parking Meter Repair Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Meter Repair Worker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Beach Equip Operator 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Beach Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 20.00 20.00 17.00 16.00 16.00 0.00 106 Community Services ,.r...� Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development and Concessions PERSONAL SERVICES Salaries, Permanent 227,051 226,521 179,890 156,206 170,477 128,596 -17.68% Salaries,Temporary 81,232 75,065 66.312 79,000 79,000 79,000 0.00% Salaries, Overtime 8,509 5,595 4,871 6,200 6,200 6,200 0.00% Leave Payouts 144 12.130 8,303 Benefits 72.020 70.354 62,461 49,407 71,649 64,494 30.53% PERSONAL SERVICES 388,956 389,665 321,836 290,813 327,326 278,289 -4.31% OPERATING EXPENSES Utilities 39 26 Equipment and Supplies 29,165 18,561 13,509 14,600 17,100 14,600 0.00% Repairs and Maintenance 51,859 42,536 35,976 39,400 39,320 39,400 0.00% Conferences and Training 1,019 828 Other Contract Services 41,697 911 924 1,000 1,000 1,000 0.00% Rental Expense 3,383 3,400 2,824 Expense Allowances 3,061 2,797 2,762 2,700 2,700 2,700 0.00% Other Expenses 80 131 OPERATING EXPENSES 130,303 69,190 55,995 57,700 60,120 57,7001 0.00% Total 519,258 458,855 377,832 348,513 387,446 335,989 -3.59% Significant Changes The overall reduction in Personal Services relates to the defunding of a second Administrative Analyst Senior position and the mid- year transfer of a Recreation Coordinator from Human Services to oversee Specific Events. No changes have been proposed to the operating budget for this division. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities Develop&Concession Mgr 0.50 0.50 0.50 0.50 0.50 0 50 0,00 Administrative Analyst Senior 1.00 1.00 1.00 0.50 0.50 0.50 0.00 Recreation Coordinator 0.00 0.00 0.00 1 0.00 1.00 1.00 0.00 Specific Events Coordinator 1.00 1.00 1,00 0.00 0.00 0.00 0.00 Total 2.50 2.50 2.50 1.00 2.00 2.00 0.00 107 Community Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety PERSONAL SERVICES Salaries, Permanent 1,648,659 1,772,773 1,789,615 1,743,168 1,643,472 1,626,867 -6,67% Salaries,Temporary 826,710 891,909 726,358 701,471 768,471 768,471 9.55% Salaries,Overtime 475,343 559,190 4D4,892 335,593 335,593 335,593 0,00% Leave Payouts 392 12,144 20,953 Benefits 1,100,649 1,287,254 1,195,390 1,063,470 1,045,184 1,121,297 5.44% PERSONAL SERVICES 4,051,752 4,523,271 4,137,209 3,843,702 3,792,720 3,862,228 0.22% OPERATING EXPENSES Utilities 443 1,215 1,531 Equipment and Supplies 187,451 170,110 181,163 165,000 172,316 155,000 -6,06% Repairs and Maintenance 67,454 60,952 46,551 54,033 72,056 54,033 0.00% Conferences and Training 86,124 53,062 50,316 78,000 78,000 78,000 0.00% Professional Services 3,475 6,100 Other Contract Services 440 242 Rental Expense 2,955 3,776 3,346 1,500 1,500 1,500 0.00% Expense Allowances 5,206 5,421 5,421 5,500 5,500 5,500 0.00% Other Expenses 518 549 512 500 500 500 0,00% OPERATING EXPENSES 350,590 298,801 294,940 304,633 329,872 294,533 -3,28% CAPITAL EXPENDITURES Equipment 84.154 85.855 CAPITAL EXPENDITURES 84,154 85,855 Total 4,402,342 4,906,226 4,618,004 4,148,235 4,122,592 4,146,761 -0.04% Significant Changes The increase in Temporary Salaries continues the adjustment shown in the revised FY 2010/11 budget for backflling a retired Marine Safety Officer($67,000). The overall reduction in Operating Expenses reflects a reduction of$10,000 in Equipment and Supplies, including medical and safety supplies. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Marine Safety Division Chief 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Marine Safety Lieutenant 3.00 3.00 3.00 3.00 3.00 3,00 0.00 Marine Safety Officer 1 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Marine Safety Officer II 10.00 10,00 10,00 10.00 10.00 10.00 0.00 Total 14.00 14.00 14.00 14.00 14.00 14.00 0.00 108 Community Services Adopted Budget- FY 2011/12 -fI�.'c•`I Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Recreation, Human, and Cultural Services PERSONAL SERVICES Salaries, Permanent 1,227,376 1,347,396 1,406,310 1,362,311 1,303,539 1,313,936 -3.55% Salaries, Temporary 564,270 675,376 592,364 611,735 611,735 584,735 -4,41% Salaries,Overtime 20,618 12,489 7,272 6,300 6,300 6,300 0.01% Leave Payouts 373 38,685 59,989 Benefits 551.872 575.736 617,067 578.684 550,624 640,137 10,62% PERSONAL SERVICES 2,364 509 2,649,682 2,683,001 2,669 030 2,472,198 2,545,108 -0,54% OPERATING EXPENSES Utilities 720 Equipment and Supplies 273,185 261,249 224,568 290,832 289,687 249,422 -14.24% Repairs and Maintenance 346,565 116,796 85,958 118,612 131,069 122,082 2.93% Conferences and Training 8,741 1,813 51 1,145 Other Contract Services 1,587,644 1,502,578 1,415,533 1,520,656 1,520,656 1,511,250 -0.62% Rental Expense 55,041 54,583 50,307 41,349 41,349 32,600 -21.16% Insurance 34,418 32,301 14,586 15,100 15,100 31,000 Expense Allowances 5,079 5,421 5,421 5,500 5,500 5.500 0.00% Other Expenses 10,487 5,835 4,727 6,420 6.420 5.305 -17.37% OPERATING EXPENSES 2321160 1981295 1601149 1998469 2,010,926 1,957,169 -2,07% CAPITAL EXPENDITURES Vehicles CAPITAL EXPENDITURES Total 4,685,669 4,630,977 4,484,161 4,557,499 4,483,125 4,502,267 -1.21% Significant Changes FTemporary Salaries are reduced as a result of the elimination of the Funtime Summer Day Camp program($17,000)and the transfer `) 50% of the Part-Time Meals to Home Coordinator ($10,000) to donation funds. Also included in the elimination of Funtime Day mp, are reductions to operating expenses,which consist of$25,000 in Equipment and Supplies and$12,000 in Rental Costs. Q 109 Community Services Adopted Budget- FY 2011/12 Department Budget Summary _ General Fund Division by Object Account DIVISION Recreation,Human,and Cultural Services(continued) FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rec 8 Human Svcs Superintendent 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Community Svcs Rec Supervisor 5.00 5.00 5.00 5.00 5.00 5.00 0.00 Community Svcs Rec Coord 2.00 2.00 2.00 2.00 1.00 1.00 0.00 Program Coord, Human Services' 0.64 0.64 0.00 0.00 0.00 0.00 0.00 Senior Supervisor, Human Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Services Assistant 0.75 0.75 0.75 0.00 0.00 0.00 0.00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Social Worker 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Cultural Affairs Supervisor 0.00 0.00 0.00 0.D0 0.00 0.00 0.00 - Senior Supervisor Cultural Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Art Programs Curator 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Maint Service Worker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Office Assistant II 1.75 2.75 2.75 1.75 1.75 1.75 0.00 'This position is fully funded by the Federal Homeless Prevention and Rapid Re-housing grant(Fund 936.) Total 20.14 22.14 21.50 19.75 18.75 18.75 0.00 f 110 Community Services Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Park Acquisition and Development (209) PERSONAL SERVICES Salaries, Permanent 125,382 142,973 117,816 57,206 77,205 57,710 -25.25% Benefits 40,800 43,044 35,543 20,711 20,711 23,784 14.84% PERSONAL SERVICES 166,182 186,01 953,359 77,916 97,916 81,494 -16.77% OPERATING EXPENSES Equipment and Supplies 85 7 1,300 1,300 1,000 -23.08% Repairs and Maintenance 5,240 12,400 12.400 10,000 -19,35% Conferences and Training 155 1,000 1,000 -100.00% Professional Services 343,528 138,615 140,644 906,331 1,376,220 25,000 -98.18% Other Contract Services 7,813 18,238 4,981 17,000 17,000 -100.00% Rental Expense 8,754 4,073 3,319 30,000 32,032 10,000 -68.78% Payments to Other Governments 2,657 1,993 5,000 5,000 -100.00% Expense Allowances 2,231 2,658 2,713 3,000 3.000 -100,00% Other Expenses 175,180 71,909 138,471 150,000 178,784 -100.00% OPERATING EXPENSES 645,488 237,648 290,128 1,126,031 1,626,736 46,000 -97.17% CAPITAL EXPENDITURES Land Purchase 57,716 43,758 15,500 -100.00% Improvements 462,080 7,896 4,800 880,200 860,200 20,000 -97.67% CAPITAL EXPENDITURES 619,796 51,664 4,800 980,200 875,700 20,000 -97,72% NON-OPERATING EXPENSES Debt Service Expenses 66.096 35,149 15,862 T ransfers to Other Funds 294,000 294,000 375,000 375,000 681,000 81,60% NON-OPERATING EXPENSES 66,096 329,149 309,862 375,000 375,000 681,000 81.60% Total 1,297,562 804,468 758,149 2,459,147 2,975,352 828,494 -72.15% Significant Changes Operating Expenses are significantly reduced to accomodate the required inter-fund loan repayment. The transfer in Non-Operating Expenses is for repayment of a General Fund loan used to purchase portions of surplus property at Wardlow and Lamb schools. The payment amount represents the last payment of the loan and thereby reflects a greater amount for the final year. Also included in budget reductions is the continuation of the defunding of an Administrative Analyst Senior. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Facilities, Development&Concession Mgr 050 0 50 0.50 0.50 0.50 0.50 0.00 Project Manager Assistant 1.00 1.00 L00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 000 0 00 0,00 0.50 0,50 0.50 0.00 Total 1.50 1.50 1.50 1.00 1.00 1.00 0.00 FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopt d Prior Year 00209 Park Acquisition and Development 1.197,406 305.023 424.005 150,000 150,000 115,000 1 -23.33% T0ta1 1,197,406 305,023 424,005 150,000 150,000 115,000 -23.33% ill Community Services Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 201 VI2 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year 4th of July(204) PERSONAL SERVICES Salaries, Permanent Salaries,Temporary 33,215 37,958 30,000 30,000 30,000 0.00% Salaries,Overtime 54,901 54,936 51,304 55,750 55,750 55,750 0.00% Benefits 485 546 PERSONAL SERVICES 54,901 88,636 89,809 85,750 85,00 86,760 0,00% OPERATING EXPENSES Equipment and Supplies 49,234 37,391 32,793 53,500 53,898 39,500 -26,71% Repairs and Maintenance 750 0.00% Conferences and Training 493 500 500 500 0.00% Professional Services 79,792 59,177 63,251 76,600 76,600 76,600 0.00% Other Contract Services 94,299 117,249 152,003 98,390 100,208 152,390 52.07% Rental Ex ense 45,028 48,795 38,095 85,000 85,352 45,000 -47.28% OPERATING EXP 268,846 262,612 286,892 313,990 316,557 313,990 -0,81% Total 323,747 351,248 376,701 399,740 402,307 399,740 -0.64% Significant Changes The proposed FY 2011/12 budget for the 4th of July Fund remains Sat. Overtime represents staff time from various City departments, with Part-Time staff used for coordinating the events. Revenue from parade entry fees, merchandise sales, event admissions, sponsorships,parking,and donations are used to offset the cost of the annual 4th of July Celebration. FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2011111 FY 2111112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0,00 1 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00204 Fourth of July Parade 328.276 336.664 320.996 403.000 403.000 400.000 1 -0.74% Total 328,276 336,664 320,996 403,000 403,000 400,0001 -0.7407. 112 Community Services Adopted Budget - FY 2011112 1 . Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Specific Events(toil PERSONAL SERVICES Salaries, Permanent 6,389 5,372 8,535 Salaries,Temporary 1,082 1,737 1,852 Salaries, Overtime 159,517 159,048 225,823 185,500 185,500 236,000 27.22% Benefits 21,995 19,988 28,347 PERSONAL SERVICES 188,983 186,146 264,567 185,600 186,600 236,000 27.22% OPERATING EXPENSES Equipment and Supplies 782 1,755 1,328 5,000 5,000 5,000 0.00% Repairs and Maintenance 10,825 3,841 4,345 5,000 5,000 5,000 0.00% Rental Expense 1 160 1.458 OPERATING EXPENSES 11,608 6,755 7,130 10,000 10,000 10,000 0.00% Total 200,591 192,900 271,687 195,500 195,500 246,000 25.83% Significant Changes The Specific Events Fund is a dedicated fund used for all major events held in the city,such as the Surf City Marathon, U.S. Open,Smooth Jazz Festival,etc. The increase reflected in Overtime relates to increases in the number of personnel required at the annual events, as well as increased hourly rates. All appropriations are fully reimbursed by event promoters. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 10.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopts Prior Year 00101 Specific Events 188,942 220,626 263,008 206,000 206,000 270,000 1 31,07% Total 188,942 220,525 263,008 206,000 206,000 270,0001 31.07% 113 Community Services Y.� Adopted Budget - FY 2011/12 1 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year RDA(305), Cultural Affairs(soo), Donations and Grants (various) PERSONAL SERVICES Salaries, Permanent 215.019 113,786 134,313 217,995 Salaries,Temporary 255,404 165.858 180,844 220,209 Salaries,Overtime 1,318 5,369 1,713 Termination Pay Outs 1,803 34 Benefits 89,628 51.235 60,037 77.522 PERSONAL SERVICES 661,368 336,248 378,711 ` 16,769 OPERATING EXPENSES Utilities 7,748 9,465 8.828 14,305 Equipment and Supplies 133,615 57,569 91,994 197,318 Repairs and Maintenance 4,653 1,033 11,380 65,765 Conferences and Training 7,077 2,966 5,721 Professional Services 35.552 329,446 27,338 Other Contract Services 95,688 12,276 36,748 16,757 Rental Expense 3,501 1,022 88 Expense Allowances 37 8 Other Expenses 19.386 20,168 758 OPERATING EXPENSES 307,221 433,981 182,864 294,145 CAPITAL EXPENDITURES Improvements 314,013 2,486,216 1.000.592 Vehicles 252,658 CAPITAL EXPENDITURES 666,671 2,486,216 1,000,692 NON-OPERATING EXPENSES Transfers to Other Funds 41,768 NON-OPERATING EXPENSES 41,768 Total 910,357 1,336,900 3,047,790 1,810,497 Significant Changes Community Services Department receives various grants and donations associated with senior services, as well as other program donations. Grant funds are appropriated as received throughout the year upon City Council approval. Therefore, consistent with prior year practices,there is no adopted budget for FY 2011/12. Budget appropriations will be added when grants are awarded and approved by City Council or donations are received. 114 Community Services Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS RDA(3os), Cultural Affairs(soo), Donations and Grants (various) < FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Human Services Program Supervisor 0.36 0.36 0.00 0.00 0.00 0.00 0.00 Program Coordinator, Human Services 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Art Programs Curator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Services Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Senior Services Transportation Coord 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1.25 0.25 0.25 0.25 0.25 0.25 0.00 Total 4.61 2.61 3.25 3.25 3.25 3.26 0.00 FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00110 Donations Rec&Human Services (25) D0500 Cultural Affairs Fund 294,998 00777 Sr Mobility Program 7/05-6/06 (32) 00904 Sr Mobility Program 7/07-6/08 1,856 663 00915 Sr Mobility Program 7108-6/09 157,300 1,194 (1,648) 00928 Sr Mobility Program 7109-6/10 166,911 (781) 00935 Marine Safety Heritage 09110 30,264 00938 Fed Transit Admin 5310 Grant 252,658 00942 Sr Mobility Program 7/10-6111 178,576 0 9959 Edison Yth Sports 02 Park Bond 871,149 Total 464,097 421,426 206,412 871,149 115 Community Services Adopted Budget - FY 2011/12 e Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year CMS Community Services ADM Administration 10045101 Community Services Admin 795,361 792.050 745,826 700.260 610.259 506,687 -27.64% 10045102 Sister Cities Program 9,332 5.985 250 ADM Administration 0000 798.036 746,076 700,260 610,269 606,687 -27.64% BO Beach Operations 10045202 Parking/Camping 1,085,047 1,095,384 1,055,676 1,020,927 1,026,727 1,041,861 2.05% 10045203 Parking Meters 336,257 372,362 404,191 367,024 369.471 474,677 29.33% 10045205 Beach Administration 69,957 70,730 73,093 94,365 81,037 100,778 6.80% 10045206 Beach Maintenance 1,642,270 1,449,631 1,457,483 1,436,086 1,461,924 1,523,617 6.10% 10045208 Pier Plaza Maintenance 140,275 108,926 94,200 123,550 105,050 99,321 -19.61% 10045701 Fleet Management 235,699 150,981 117,320 143,517 117,399 -100.00% BO Beach Operations 3,609,506 3,248,014 3,201,963 3,186,469 3,161,609 3,240,264 1.72% FDC Facilities,Dev,&Concessions 10045201 Nature Center 39,996 40,000 30,000 30,000 30,000 30,000 0.00% 10045210 Specific Events 133,649 110,797 47,231 6,800 100,552 116,459 1612.63% 10045401 Facilities and Development 246,850 223,894 224,797 218,214 161,555 95,594 -65.73% 10045505 Clubhouses 98,763 84,164 75,804 93,499 95,339 92,936 -0,60% FDC Facilities,Dev,&Concessions 619,268 468,866 377,832 348,613 387,446 335,989 -3.59% MS Marine Safety 10045204 Junior Lifeguards 566,872 564,647 541,631 513,863 515,651 534,169 3.95% 10045207 Marine Safety 3,808,586 4,317.577 3,946,022 3,609,371 3,581,940 3,587,592 -0.60% 10045601 Beach Special Events 26,884 24,003 30.351 25,000 25,000 25,000 0.00% MS Marine Safety 4,402,342 Q006226 4,518,004 4,148,236 4,122,692 4,146,761 -0.04% RHC Rec,Human,&Cultural Svcs 10045301 Central Park 10,200 10,200 10,225 0.25% 10045402 Youth Sports 67,422 62,602 60,058 66,248 66,248 65,534 -1.08% 10045403 Adult Sports 635,323 572,261 580,770 571,926 571,926 572,225 0.05% 10045404 Tennis 126,279 140,402 137,501 166,000 166,000 166,000 0.00% 10045405 Aquatics 179,990 171,468 158,035 160,452 160,452 159,825 -0.39% 10045406 Instructional Classes 1,525,266 1,322,810 1,223,950 1,332,024 1,332,024 1,332,000 0.00% 10045407 Day Camps 41,035 45,208 45,073 55,227 54,082 10045408 Recreation Events 28,798 25,907 24,116 26,893 31,893 23,320 -13.29% 10045409 Adventure Playground 22,574 19,491 19,507 19,070 19,070 19,025 -0.24% 10045410 City Gym&Pool 333.267 294,107 311,208 291,447 292,592 293,576 0.73% 10045411 Community Centers 657,986 524,625 511,733 516,451 528,909 551,071 6.70% 10045501 Rec,Human&Cultural Svcs 379,419 288,370 293.623 283,599 191,767 183,065 -35.45% 10045502 Senior Outreach 11,549 10045503 Senior Services 629,942 627,989 628.399 614,145 614,145 658,071 7.15% 10045504 Project Self Sufficiency 27.342 18,151 7 10045506 Oakview Center 2 10045551 Art Center Camps-Classes 65,494 10045552 Art Center 507,881 488,856 443,818 443,818 402,836 -9.23% 10045553 Museum Services 9,737 4,860 1.313 10045554 Communi Band 9,739 4.843 RHC Rec,Human,&Cultural Svcs 4,686,669 4,630,977 4,484,151 4,557,499 4,483,125 4,602,267 -1.21% 116 Community Services Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS i Percent C' FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year t CMS Community Services Other Funds 10145101 Specific Events Administratioi 200,590 192,900 271,687 195,500 195,500 246,000 25.83% 10345101 Donations Community Svcs 207 (22) 22 10345102 Donation Proj Self Sufficiency 11,222 32,829 37,670 97,712 10345103 Donations Disabled Park 40,500 10345202 Donations PSS Case Mgmt 20,000 10345206 Donations Beach Maintenanc 19,000 18,000 200 31,983 10345207 Donations Marine Safety 63,082 351 1,367 10345502 Donations Sr Transportation 86,590 82,657 96,138 53,065 10345503 Donations Senior Services 367 26,310 63,803 10345504 Donations Meals to the Home 9,405 376 10345506 Donations Senior Outreach 32,559 35,651 22,830 25,765 10345551 Donations Art Center 38,051 6,757 36,125 10345552 Donations Family Arts 9,572 6,789 10345553 Donations Summer Art Camp 9,858 3,065 10345554 Art Center Partners in Art 6,484 13,607 10345604 Donations Meals to the Home 35,000 20445803 4th of July Celebration 323,747 351,248 376,701 399,740 402,307 399,740 0.00% 20945002 Sports Complex Eighth Field 360,500 20945101 Administration 1,243,977 449,166 454,181 2,027.816 2,083,329 147,494 -92.73% 20945102 Gun Range Cleanup 53,585 61,302 9,969 56,331 156,523 20945999 Park Acq Dev-Comm Svcs Trfs 294,000 294,000 375,000 375,000 681,000 81.60% 30545001 Community Svcs Proj Mgmt 35,552 659,547 2,482,242 209,679 31945302 Senior Center Development 50045551 Art Center 413.955 50045999 Cultural AffairsTrts 41,768 85745502 Senior Outreach 865 85845102 Proj Self Sufficiency 07/08 14,997 85845502 Senior Outreach 07/08 40,407 85945102 Proj Self Sufficiency 08109 540 15,000 85945502 Senior Outreach08/09 369 41,141 86045102 Proj Self Sufficiency 09/10 7,000 86045201 ADA Rstnn Shipley Nature O£ 93,750 86045502 Senior Outreach 09/10 41,923 86145102-Proj Self Sufficiency 10/11 10,000 86145502 Senior Outreach10/11 42,000 90445502 Sr Mobility Program 7/07-6/Of 110,703 91545502 Sr Mobility Program 7/08-6/O£ 38,747 118,090 92845502 Sr Mobility Program 7/09-611C 42,352 123,778 93545207 Marine Safety Heritage 09/10 30,264 93845502 Fed Transit Admin 5310 Gran 252,658 94245502 Sr Mobility Program 7/10-6/11 43,632 134,087 95945101 Edison Yth Sports 02 Park Bc 820,930 96345502 Sr Mobility Program 7/11-6112 164,622 Other Funds 2,732,255 2,686,615 4,454,327 3,064,387 5,383,656 1,474,234 -51.73% General Fund 13,921,467 14,042,107 13,328,026 12,939,977 12,765,030 12,731,958 -1.61% Other Funds 2,732,255 2,685,515 4,454,327 3,054,387 5,383,656 1,474,234 -51.73% Grand Total 16,653,722 16,727,622 17,782,363 15,994,364 18,148,685 14,206,192 -11.18% 117 INTENTIONALLY LEFT BLANK 118 _ City of Huntington Beach l ' Economic Development Adopted Budget — FY 2011112 Deputy City Manager/ Economic Development t Deputy Director of Economic Development ADMINISTRATION Administrative Secretary(.50) ECONOMIC DEVELOPMENT& REDEVELOPMENT Economic Development Project Manager(2) Real Property Agent HOUSING SERVICES Administrative Aide 119 Economic Development Department Descriptions The Economic Development Department administers the redevelopment, economic, housing, and real estate functions for both the City and Redevelopment Agency. This crossover of functions offers an opportunity to maximize resources and increase efficiency to achieve both City and Agency goals as defined in the City Council adopted Strategic Plan. The primary objective of the Department is to meet the City Council goal of enhancing economic development. The Department meets this goal by preserving and enhancing the economic base of the community through business attraction, expansion, and retention, assisting in developing a tourist destination-based local economy, and enhancing the City's stock of affordable housing using redevelopment and other resources. The entire Department carries out the economic development activities of the Redevelopment Agency and the City. Thus, a combination of City and Agency „W funds and staff support the work of recruiting, attracting, and retaining businesses, as well as improving the redevelopment project areas through the financial tools allowed within California Redevelopment Law. During these financially challenging times, the Economic Development Department is using creative marketing and financial tools, in addition to working with property Groundbreaking Celebration,December2010 owners to enable development projects to commence, The village at Bella Terra stores to remain open, and to attract additional retail, industrial, and office tenants. Redevelopment 4 fI The Economic Development Department oversees all of the activities in the two-redevelopment project areas: _„•- the Huntington Beach Merged Redevelopment Project Area (merged in 1996 from five separate project areas) and the Southeast Coastal Project Area. The Huntington Beach Merged Redevelopment Project Area totals approximately 619 acres, and the Southeast Coastal Redevelopment Project Area totals 172 acres, The Strand,Award of Excellence Recipient representing a total of 4.46 percent of the City's acreage California Redevelopment Association,2011 within the adopted redevelopment plans. In January 2011, the Governor announced a proposal to eliminate Redevelopment Agencies. Over the last year, the Agency and City have taken steps to ensure that they protect the current loan from the City and special funds to the Agency, specify projects for future property tax increment loan payments, and transfer real property and leases from the Agency to the City. Due to the unknown future of the Redevelopment Agency, the potential expansion to the Merged Project Area has been placed on hold. The Redevelopment Agency has been working with developers to ensure quality projects occur such as the Waterfront third hotel, Pierside Pavilion remodeling and expansion, DJM/Bella Terra, and other projects on Beach and Edinger Boulevards. Major activities and accomplishments by Redevelopment staff include the following: • Recipient of the California Redevelopment Association's prestigious 2011 Award of Excellence for its work to transform former blighted parcels into The Strand project with CIM Group, development, resulting in a successful mixed-use project, • Working with the new property owner of Pacific City to assist with the commencement of the project; 120 Economic Development Department Descriptions • Creation of an Affordable Housing Agreement with The Village at Bella Terra, and phase two of the Bella Terra Shopping Center, which will include a Costco, over 400 residential units, and additional retail opportunities; and • Assisting with the implementation of the Beach/Edinger Specific Plan, the Decron Project at Beach and Warner, and future development at the corner of Beach and Ellis. Business Development "Enhancing Economic Development" is also described as business development, which supports the City's strategic goals to "Fund Capital Improvements" and "Enhance Financial Reserves." Without a strong business base, which provides jobs and the delivery of goods and services, the local economy may weaken as a result of reductions in its sales and property tax bases. Having a highly skilled workforce able to live and work in the community offers the opportunity for the City to become self- sustainable. During the last year, the Department has focused on the Ten Point Plan for Local Businesses, based upon the concept of"Economic Gardening," which is a method of business retention intended to support the development and success of the businesses that are already here. All development departments and Finance are working to ensure that the City improves upon its practices to remain "business-friendly" in order to expand and attract businesses. Over the past year, the City was successful in attracting two NNOCEAN �O;��i� outstanding new office tenants to the community. Innocean Worldwide, a world-class advertising and communications firm, relocated to Huntington Beach in 2010, bringing approximately 120 staff members to Huntington Beach to take advantage of the 30,000 square feet of new office space at The Strand. Grupo Gallegos, the GrupoGallegos largest and most successful advertising agency in the Latin American market, will relocate to Pierside Pavillion in 2011 with 85 employees. 6 Other economic activities include: 1) Managing the City's sales tax sharing agreements that are negotiated as a business attraction or expansion activity resulting in increased sales tax to the City; 2) Oversight of the three Business Improvement Districts (BIDS) comprised of the Auto Dealers BID, the Downtown BID, and the Hotel/ Motel BID. BID assessments financially support the City's economic development objectives by creating specialized funding for certain targeted goals for each group; and 3) ' Management of the contract with the Huntington Beach Marketing and Visitors Bureau (HBMVB). Through partnership with the HBMVB, the City actively markets "Surf City USATDA" to increase the international tourist potential of the City. The Department also implemented two exciting alternative transportation programs in 2010. The Surf City Downtown Shuttle Pilot Program operated from May through September 2010, providing free parking and fun, free rides from City Hall to the downtown on summer weekends and holidays in + a surf-themed bus. Approximately 5,000 passengers enjoyed the shuttle service throughout the season. The downtown is a magnet for bicycles, but due to space limitations, there are often more bicycles than there are available rack spaces. As a further effort to encourage alternative transportation to the downtown, a Bicycle Valet pilot program was SURF CITY developed for summer weekends and Tuesday evenings during Surf City Nights from July through September. The Bike Valet served approximately 1,100 riders as well as provided a centralized and safe temporary parking location at a very nominal cost to users. Both the Bicycle Valet and Downtown Shuttle programs were funded entirely through a grant from the Air Quality Management District. 121 Department Descri tions Economic Development p p Housing Services The Housing Division administers the Redevelopment Agency Housing Set-Aside Fund, which receives 20 percent of the annual Redevelopment Agency property tax increment revenue to fund acquisition and rehabilitation of affordable housing. Through the U.S. Department of Housing and Urban Development (HUD), the City receives an annual allocation of HOME and Community Development Block Grant(CDBG) funds to create affordable housing. In addition to these activities, Housing oversees the Inclusionary Housing Program and multi-family projects that have affordable restrictions associated with Affordable Housing financing. Staff monitors the affordability covenants for all housing projects. Housing focuses on the implementation of the adopted Agency Housing Strategy and City Housing Element. Community workshops on the City's Inclusionary Program for current and prospective owners and real estate agents will be conducted once the Policies and Procedures are amended. The City implemented a First Time Homebuyers Down-Payment Assistance Program last fiscal year and the program will be continued over the next year. The Housing Division will assist in the Economic Gardening program by marketing this program to employees at local businesses, to encourage them to live and work in Huntington Beach. Housing will continue working with developers to seek out sites for development for construction of affordable rental units. With the adoption of the Beach/Edinger Corridor Specific Plan, staff will continue to partner with developers to provide affordable housing opportunities. Many of the projects are targeted to the Oakview sub-area where there is a high concentration of multi-family apartment complexes. Neighborhood Stabilization Funds and HOME funds financed the acquisition. Staff is continuing to work with the development community on additional potential sites throughout the City. To help preserve the housing stock, Housing oversees the Housing Rehabilitation Loan Program. This program is funded through HUD's CDBG program for eligible households. This program provides technical assistance, grants, and loans to very low and low-income residents who need to make repairs, address health and safety issues, and correct code violations. The Federal Economic Stimulus Program has made several sources of funds available to the City for the preservation of affordable housing. These sources include the Homelessness Prevention and Rapid Re- Housing Program (HPRP). The City Council allocated the funds to four non-profits (Project Self- Sufficiency, Senior Services, Colette's Children, and Interval House) to work with families and individuals to prevent them from becoming homeless. Department staff also manages the Oceanview Mobile Home Estates, a 44-space mobile home park located at Ellis Avenue and Goldenwest Street. 122 Economic Development Department Descriptions Community Development Block Grant Through the City's Consolidated Plan, the City annually approves priorities for eligible activities for the Community Development Block Grant (CDBG) and HOME programs. The Consolidated Plan was updated for the five-year term of 2010-2014. The objective of the CDBG program is to provide decent housing, a suitable living environment, and to expand economic opportunities for persons with low and moderate incomes. By following and updating the Citizen Participation Plan, the Citizen Participation {y4 " Advisory Board (CPAB) provides its annual recommendations to the City Council on the CDBG program allocations. The Department serves as liaison to the CPAB. Staff is responsible to S assure that sub-grantees remain in HUD compliance and to report the ongoing accomplishments of the program. Staff also provides technical assistance to government or non-profit service providers receiving grant funding. Through CDBG funding, the City contracts with the Orange County Fair Housing Council to provide fair housing services to the community. Several public improvement projects are funded through CDBG: The remodeling of public buildings to meet the Americans with Disabilities Act (ADA) such as Oakview Gym, Banning Branch Library, City Gym and Pool, storm drain improvements, and the reconstruction of streets and sidewalks in eligible areas. In the " next fiscal year, Public Works will be commencing on a multi-year project at City Hall to meet the ADA program. Real Estate Services Real Estate Services centralizes the real estate function for the City. These services include technical support for acquisition of land and easements, relocation, property disposition, appraisals, escrow processing and title research, negotiating leases of City-owned land and facilities (including beach and park concessions, land leases, telecommunications, and pipeline franchise agreements), strategic planning for City property, and maintenance of City and Agency real property inventory. Real Estate Services staff provides assistance to the public and all City Departments regarding any real property issues related to City-owned properties, as well as certain privately owned properties. The City's real estate portfolio of land and public facilities consists of approximately 700 sites. Of this amount, over 90 leases on City-owned property yield over $2.1 million in revenue to the City. Additionally, staff works on acquiring the public rights-of-way for public works projects in support of providing for infrastructure needs. 123 Economic Development Ongoing Activities&Projects Redevelopment • Monitor the State Budget and the proposed elimination of the Redevelopment Agency, and continue to work to secure City/Agency funding • Work with DJM to implement the Affordable Housing Agreement (AHA) for the development of the Village at Bella Terra (Bella Terra Phase II), a proposed mixed-use development at the former Montgomery Ward site. Costco is currently under construction and the housing portion is tentatively scheduled to begin construction in 2013 • Monitor and enhance the pedestrian experience at The Strand (CIM) development, following the S Spring 2009 grand opening of the three-acre site consisting of 110,000 square feet of office, restaurant, and retail space, as well as a 157-room boutique hotel operated by Joie de Vivre Hospitality, including special events • Enter into a Development Agreement for development of a hotel on the 1.9 acre Agency-owned property located on Edinger Avenue and complete environmental assessment for the site • Assist in the development of Pacific City, a 31-acre site, consisting of a two-acre park, 191,000 square feet of retail, office, restaurant, and cultural entertainment opportunities, a boutique hotel, and 516 condos opening in phases; work with the developer to amend the Owners Participation Agreement (OPA) and formation of a Community Facilities District (CFD) or other financial programs to assist in the development • Work with the California Coastal Commission to adopt the Downtown Specific Plan, to assist with the development of underutilized parcels in the downtown area • Work with developers to implement the Beach Boulevard and Edinger Corridor Specific Plan • Monitor the Environmental Impact Report (EIR) process for the three approved Beach and Edinger Corridor Specific Plan redevelopment projects — Levitz site, BeachNVarner, and Beach/Ellis • Work with developers and negotiate agreements for potential projects • Work with downtown property owners regarding additional parking opportunities Business Development • Actively solicit retail/industrial tenants for the City • Market Huntington Beach for commercial and industrial attraction, retention, and expansion • Provide technical assistance for existing and start-up businesses • Manage the City's sales tax sharing agreements • Administer the City's Business Improvement Districts(BIDs) • Administer the Huntington Beach Marketing and Visitors Bureau contract, including the Film Commission • Provide technical support for the"Surf City Nights" weekly street fair, managed by the Downtown Business Improvement District(BID) • Co-sponsor the annual Economic Conference with the Chamber of Commerce • Administer the City's Arts and Crafts Fair and Farmers Market Housing Services • Manage the Set-Aside Housing Program pursuant to State Regulations • Conduct compliance monitoring of all affordable housing projects • Manage the Housing Rehabilitation Loan Program • Administer the First Time Home Buyers Program • Monitor and administer the Inclusionary Housing Program • Provide technical assistance to governmental and/or non-profit service providers • Generate and review proposals for the rehabilitation and development of affordable housing throughout the City 124 Economic Development Ongoing Activities & Projects • Negotiate with non-profit housing developers to create and maintain affordable housing in the community • Certify Community Housing Development Organizations (CHDO's) • Manage and direct the City's Consolidated Plan for the Community Development Block Grant (CDBG) and HOME funds, including Annual Action Plans • Monitor sub-grantees for compliance and performance Real Estate Services s0 Provide assistance to all City departments on any real property issues related to City- owned properties Coordinate the acquisition of land and S t easements, along with relocation for various right-of-way projects • Manage leases and license agreements for City land and facilities, including beach and park concessions, land leases, and telecommunications agreements Negotiate with potential lessees for leases or license agreements on City-owned o„i ear.i property or facilities Maintain City and Agency property inventory logs Interact with consultants and other City departments to ensure efficient coordination of acquisition/relocation, lease negotiations, and property management activities • Perform property research and coordinate property appraisals, escrow activities, and title research for real estate matters with all City departments • Determine the value of, market, and sell surplus City/Agency-owned properties • Coordinate and review all appraisals • Maintain current insurance requirements for all City leases • Provide assistance to Risk Management in the valuation and documentation of City facilities for insurance purposes • Monitor all City leases and track appropriate revenue to the City's General Fund Legislative and Advisory Bodies - Departmental Assignments • Economic Development Committee (Council Subcommittee) • Downtown Economic Development Committee (Council Subcommittee) • Southeast Area Committee (Council Subcommittee) • Citizen Participation Advisory Board (CPAB) • Mobile Home Advisory Board (MHAB) 125 Economic Development Performance Measures The City's performance measurement program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010111 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Utilizing HOME and Housing Set Aside Funds, Maintain, provide affordable housing for low and Improve and moderate-income families. Obtain Funding for Infrastructure and Equipment Measure: Dollar amount of loans approved $13 million $1.25 million $4 million Number of affordable units created/preserved 192 11 50 Goal: 2. Conduct ongoing relationship with existing Enhance local businesses as defined in the Ten Point Economic Plan for Local Business Development Measure: #of Geographic Area Business Group Meetings N/A N/A S Conduct or co-host business seminars with the N/A N/A 3 Chamber of Commerce or other resource groups Goal: 3. Provide Real Estate services to all Improve Internal departments by monitoring leases and and External conducting audits. Communication Measure: #of audits conducted 3 5 3 126 Economic Development Accomplishments& Goals FY 2010/11 Accomplishments • Received California Redevelopment Association Award of Excellence for The Strand mixed use project • Provided economic development assistance to the Saris Regis Development and provided tenant recruitment assistance to the Watts Commercial Development • Created an Affordable Housing Agreement with the Village at Bella Terra and Phase II of the Bella Terra Shopping Center, including a Costco, additional retail opportunities and over 400 residential units • Assisted with the implementation of the Beach Boulevard/ Edinger Avenue Specific Plan, the Decron Project and future development at the intersection of Beach Boulevard and Ellis Avenue • Developed and implemented business retention and development through the Ten Point Plan for Local Program • Worked with auto dealers to strengthen row sales, modernize facilities, and add new dealerships to the city FY 2011/12 Goals • Working with DJM, implement the Affordable Housing Agreement (AHA) for the development of the Village at Bella Terra (Bella Terra Phase II) • Negotiate and enter into a development agreement for development of a hotel on the 1.9-acre Agency-owned property located on Edinger Avenue and Parkside Lane and complete environmental assessment for the site • Assist in the development of the Pacific City Project, including working with the developer to amend the Owners Participation Agreement (OPA) and formation of a Community Facilities District(CFD), or other financial programs to assist in the development • Work with property owners and developers to implement the Beach Boulevard and Edinger Corridor Specific Plan • Assist in the retention, relocation, and expansion of retail, office, and industrial businesses • Provide real estate services for all city departments, including managing leases and license agreements for city land and facilities • Administer HOME and Community Development Block Grant (CDBG) funds to provide public service for low-income residents, Housing Rehabilitation Loan Program and Americans with Disabilities Act(ADA) projects 127 Economic Development �..... Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,136,180 1,329,483 1,362,060 1,326,074 1,541,557 565,731 -57.34% Salaries,Temporary 27,489 26,712 29,844 31,000 43,357 31,000 Salaries, Overtime 14,134 6,784 1,471 2 Benefits 373,223 411,897 427,050 408,432 498,522 211,778 -48.15% PERSONAL SERVICES 1,551,027 1,778,127 1 756 1,765,506 2,083,436 808,511 -54.21% OPERATING EXPENSES Utilities 1,244 193 (43) Equipment and Supplies 62,702 32,339 34,097 55,650 104,650 44,100 -20.75% Repairs and Maintenance 1,415,165 1,012,138 704,458 591,500 669,699 533,000 -9.89% Conferences and Training 28,735 21,024 20,328 34,000 38,336 28,500 -16.18% Professional Services 1,189.746 1,571,363 825,972 887,500 1,468,828 671,200 -24.37% Other Contract Services 1,285,611 1,291,037 1,711,749 2,587,073 2,847,613 3,534,882 36.64% Rental Expense 40,285 5,172 3,385 3,000 3,000 3,000 0.00% Contribution to Private Agency 858.935 672,581 868,999 553,500 756,078 650,000 17.43% Payments to Other Governments 68,308 225,832 6,214,558 1,450,000 1,454,568 7,545,749 420.40% Interdepartmental Charges 403,595 406,069 392,925 Expense Allowances 6,077 6,191 6,088 6,500 6,500 4,500 -30.77% Other Expenses 545,363 281,642 482.471 350.000 497.865 454.000 29.71% OPERATING EXPENSES 6,905,765 6,625,579 11,264,988 6,618,723 7,847,138 13,468,931 106.62% CAPITAL EXPENDITURES Land Purchase 1,176,863 263,645 4.166,063 1,329,416 Improvements 957,503 4,461,139 433,869 100,000 1,257,799 595,000 495.00% Equipment 11,484 52,797 59,274 125,000 125,000 -100.00% CAPITAL EXPENDITURES 2,145,850 4,777,581 4,659,206 226,000*AW12,215 595000 164.44% NON OPERTAING EXPENSES Debt Service Expenses 2,723,834 6,251,085 6,075,038 6,543,400 6,728,039 5,573,000 -14.83% Pass Through Payments 1.933,418 2,354,635 2,372,883 2,490,000 2,490,000 2,223,000 -10.72% Transfers to Other Funds 13,447,507 16,668,069 10,549,738 9,301,000 25,636,756 5,432,000 Depreciation 93,245 Loans Made 8,512,790 3,226,348 1,306,877 2.427,052 5,879,845 1,972,000 -18.75% NON-OPERATING EXPENSES 26,710,794 28,500,137 ,536 20,761,452 40,734,640 15,200,000 Grand Total 36,313,441 40,581,427 38,064,484 29,270,681 53,377,428 30,072,442 2.74% General Fund 1,750,030 1,776,573 2,401,531 1,484,002 1,558,976 1,596,488 7.58°/u Other Funds 34.563,406 38,804.852 35,662,954 27,786,679 51,818,452 28,462,953 2.43% Grand Total 36,313,436 40,681,425 38,064,485 29,270,681 53,377,428 30,059,442 2.69% Personnel Summary 15.30 14.95 14.40 12.00 11.50 5.50 128 Economic Development Adopted Budget- FY 2011112 .` Department Budget Summary -_ General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 231,715 214,242 221,629 178,070 170,707 139,938 -21.41% Salaries,Temporary 2,110 12,916 4,443 Salaries, Overtime 43 Benefits 78,885 64,430 61.210 53,782 50,737 51,368 -4.49% PERSONAL SERVICES 312,763 291,588 287,282 231,852 221,444 191,306 -17,49% OPERATING EXPENSES Equipment and Supplies 10,928 10,845 7,621 16,650 16,650 5,600 -66.37°% Repairs and Maintenance 55 57,194 5,535 15,000 15,000 15,000 Conferences and Training 3,836 4,843 3,523 4,000 4,000 4,500 12,50% Professional Services 94,178 76,062 67,993 90,000 140,264 75,200 -16.44% Other Contract Services 46,678 79,218 49,967 130,000 130,000 107,882 -17.01% Payments to Other Governments 681,556 551,634 575,704 553,500 553,500 650,000 17.43% Expense Allowances 72,493 79,356 98,300 93,000 97,264 93,000 Other Expenses 527,553 275A33 423,802 350.000 380.853 454,000 29,71°% OPERATING EXPENSES 1,437 277 1,134,686 1,232 445 1,252,150 1,337,632 1,406,182 12.22% NON-OPERATING EXPENSES Transfers to Other Funds 350,400 881,804 NON-OPERATING EXPENSES 350,400 881,804 Total 1,750,030 1,776,573 2,401,531 1,484,002 1,558,976 1,596,488 7.58% Personnel Summary 4.75 3.45 2.60 220 1.70 1.80 0.10 129 Economic Development i� Adopted Budget - FY 2011112 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Business Development PERSONAL SERVICES Salaries, Permanent 103,864 116,173 126,253 97.716 97,716 77,241 -20.95% Salaries, Temporary 2,110 11,495 4,126 Salaries, Overtime 41 Benefits 32 704 33.934 30,597 28,113 28,113 27,993 -0.43% PERSONAL SERVICES 138,720 161,602 160,977 125,830 126,830 105,234 -16,37% OPERATING EXPENSES Equipment and Supplies 8,047 8,166 5,548 12,250 12,250 3,200 -73.88% Conferences and Training 2,788 2,929 2,108 2,000 2,000 3,000 50.00% Professional Services 14,812 16,629 3,739 5,000 5,171 1,200 -76.00% Other Contract Services 45,969 54,407 7,451 75,000 75,000 55,000 -26.67% Contribution to Private Agency 681,556 551,634 575,704 553,500 553,500 650,000 17.43% Other Expenses 527,553 275,433 423,802 350,000 380,853 450,000 28.57% OPERATING EXPENSES 1,280,725 909,199 1,018,352 997,750 1,028,774 1,162,400 16.50% NON-OPERATING EXPENSES Transfers to Other Funds 350,400 881,804 NON-OPERATING EXPENSES 350,400 881,804 Total 1,419,445 1,421,201 2,061,133 1,123,580 1,164,604 1,267,633 12.82% Significant Changes The Personal Services budget for FY 2011/12 reflects the reduction of a Project Manager Assistant and an Administrative Secretary from this division due to the re-organization of the Economic Development Department. Within Operating Expenses, the increase is a result of higher projected expenditures related to sales tax sharing agreements currently in place. Appropriations for sales tax sharing agreements are budgeted under Other Expenses. In addition, the Transit Occupancy Agreement with the Marketing and Visitors Bureau(MVB)has increased due to increased performance by the hotel industry. FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director of Ecwn Development 0.00 0.10 0.10 0.00 0.00 0.00 0.00 Econ Development Project Manager 1,00 0.50 0.50 0.50 0.50 0.70 0.20 Project Manager Assistant 1.00 0.40 0.40 0.40 0.40 0.00 (0.40) Development Specialist 0.00 0.40 0.40 0.00 0,00 0.00 0.00 Administrative Assistant 0.25 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0,00 0.10 0.10 0.10 0.00 0.00 0,00 Total 2.25 1.50 1.50 1.00 0.90 0.70 (0.20) 130 Economic Development Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Real Estate Services PERSONAL SERVICES Salaries, Permanent 127.107 59.120 57,418 54,689 54,689 55,172 0,88% Salaries,Temporary 1.421 317 Salaries, Overtime Benefits 45,874 17.249 19.399 16,008 16,008 20,594 28.65°% PERSONAL SERVICES 172,981 77,790 77,134 70,697 70,697 75,766 7.17% OPERATING EXPENSES Utilities Equipment and Supplies 2,881 2,664 1,997 4,400 4,400 2,400 -45.45% Repairs and Maintenance 55 Conferences and Training 1,048 1,914 1,416 2,000 2,000 1,500 -25.00% Professional Services 79,366 59,433 64,254 85,000 135,D93 74,000 -12.94% Other Contract Services 710 897 2,913 10,000 10,000 10,000 0.00% Payments to Other Governments 72,493 79,356 98,300 85,000 89,264 85,000 0.00% Expense Allowances Other Expenses 4.000 OPERATING EXPENSES 156,553 144,263 168,879 186,400 240,757 176,900 -5.10% Total 329,534 222,053 246,013 257,097 311,454 252,666 -1.72% Significant Changes Under Operating Expenses, there is an overall reduction reflecting the citywide directive to lower operating expenditures for FY 2011/12. In Professional Services this equates to reductions in services provided by the Real Property Agent such as title searches and appraisals. As part of the budget reductions in the Economic Development Department, the Real Property Agent will be partially funded(50 FTE)out of the Sewer Fund in the Public Works Department. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Housing Manager 0.00 0.75 0.00 0,00 0.00 0.00 0.00 Housing and Real Estate Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Real Property Agent' 1.00 0.50 0.50 0.50 0.60 1.00 0.60 Administrative Aide 0.50 0.60 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.00 0.10 0.10 0.00 0.00 0,00 0.00 .50 or this position is funded by Fund 511 in the Public Works Department but reflected here. Total 2.50 1.95 0.60 0.50 0.50 1.00 0.50 131 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 201'1/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates PERSONAL SERVICES Salaries, Permanent 744 38,949 37,958 25,664 18,301 7,526 -241.01% Benefits 307 13,247 11,214 9,661 6,616 2,781 -247.43% PERSONAL SERVICES 1,060 52196 49172 35,326 24,917 10,307 -242.74% OPERATING EXPENSES Equipment and Supplies 15 77 Repairs and Maintenance 57,194 5,535 15,000 15,000 15,000 0.00% Other Contract Services 23,913 39,603 45,000 45,000 42,882 -4.94% Payments to Other Governments 8,000 8,000 8,000 0.00% OPERATING EXPENSES 81,123 45,214 68,000 68000 66882 -3.21% Total 1,050 133,319 94,387 103,325 92,917 76,189 -35.62% Significant Changes Ocean View Estates is a forty-four unit, City-owned mobile home park managed by the City. In FY 2008/09, Ocean View Estates' (OVE) operations were moved into the General Fund. Personnel reductions are due to the re-organization of the Economic Development Department due to the State raid of Redevelopment Funds. The overall reduction in Operation Expenses is from right-sizing the budget to better reflect costs for maintenance and refuse contracts. Specifically, Other Contract Services is reduced by $3,000 to reflect the reduction in various maintenance contracts as part of the overall budget balancing strategy for FY 2011112. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Housing Manager 0.00 0.00 0.10 000 000 0.00 0.00 Real Property Agent 0.00 0.00 0.10 0.10 0.10 0.00 (0.10) Administrative Aide 0.00 0.00 0.20 0.20 0.20 0.10 (0.10) Administrative Secretary 0.00 0.00 0A0 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.50 0.30 0.30 0.10 (0.20) 132 i Economic Development i� Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Redevelopment Agency (221,305 a 407) PERSONAL SERVICES Salaries, Permanent 550,383 597,778 635,469 715,702 673,000 227,221 -68.25% Salaries,Temporary 31,629 13,796 7,724 15,000 15,000 15,000 0.00% Salaries,Overtime 12,956 6,773 1,471 Benefits 175509 181.144 209,752 218,400 206,722 86,580 -60.36% PERSONAL SERVICES ,417 949,102 8%,722 328,801 -65.36% OPERATING EXPENSES Utilities 1,244 20 29 Equipment and Supplies 34,804 17,543 23,357 32,500 32,500 32,500 0.00% Repairs and Maintenance 33,297 2,100 5,227 2,500 2,500 2,500 0.00% Conferences and Training 21,607 14,641 13,678 25,000 25,000 20,000 -20.00% Professional Services 894,620 1,231,296 437,938 522,500 769,469 216,000 -58.66% Other Contract Services 120,194 36,108 16,615 37,000 45,291 29,000 -21.62% Rental Expense 40,285 5,172 3,385 3,000 3.000 3,000 0.00% Payments to Other Governments 145.174 5,556,701 655,000 655,304 6,800,749 938.28% Interdepartmental Charges 378,176 392,925 392,925 Expense Allowances 4,535 4,632 4,517 4,000 4,000 2,000 -50.00% Other Expenses 17,810 OPERATING EXPENSES 1,546 M 964 ,372 1,281,500 1,537,064 7,105,749 454.49% CAPITAL EXPENDITURES Land Purchase 125,000 1,105,233 Improvements 2,661,586 36,556 Equipment 11,484 52,797 59,274 125,000 125,000 -100.00% CAPITAL EXPENDITURES 136,484 2,714,383 95,830 125,000 1,230 233 -100.00% NON-OPERATING EXPENSES Debt Service Expenses 2,364,265 5,926,072 5,756,370 6,451,000 6,449,225 5,551,000 -13.95% Pass Through Payments 1,892,299 2,323,340 2,362,158 2,450,000 2,450,000 2,210,000 -9.80% Transfers to Other Funds 7,451,931 8,093,703 9,151,604 8,834,800 17.614,305 4,914,000 -44.38% NON-0PERATING EXPENSES 11,708,496 16 343116 17 270132 17 735,800 26 613,530 12 675,000 -28.53% Total 14,162,029 21,706,600 24,674,751 20,091,402 30,176,549 20,109,5501 0.09% Significant Changes The significant reduction in Personal Services(5.0 FTEs), reflects the re-organization of the Economic Development Department due to the State raid of Redevelopment Funds. Operating Expenses have also been reduced in order for the Redevelopment Agency to make the $6.7 million payment to the State. This payment would allow the Redevelopment Agency to continue to operate and is budgeted under Payments to Other Governments. The$5.5 million in Debt Service Expenses is for advance payments to the CIM/The Strand, Waterfront Hilton, Bella Terra developments, debt service on Section 108 loans, and other RDA debt payments. Transfers to Other Funds would normally include the 20%transfer to the Housing Set Aside Fund of$3,466,000 however,the 20%requirement has been waived for Fiscal Year 2011/12. The transfer to the General Fund to pay down RDA debt($4,913,800)remains budgeted under Transfers to Other Funds. Pass Through Payments records property tax payments to other taxing entities within the City's redevelo ment areas. 133 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Redevelopment Agency Izzt,ads s 407)(continued) IFY 07 F 10 11 FY 201011 FY 2011112 Change from Permanent Personnel Actual Actual Actual Ad9NW Revised Adopted Prior Year Director of Economic Development 0.75 0.75 0.75 0.75 0.75 0.00 (0.75) Deputy Director of Econ Development 0.60 0.60 0.50 0.50 0.50 0.20 (0.30) Real Property Agent 0.20 0.20 0.30 0.30 1 0.30 0.00 (0.30) Econ Development Project Manager 1.50 1.50 1.50 1.501 1.50 1.05 (0.45) Administrative Analyst Senior` 0.50 0.40 0.40 0.00 0.00 0.00 0.00 Project Manager Assistant 1.60 1.60 1.60 1.60 1.60 0.00 (1.60) Development Specialist 0.60 0.60 0.60 0.60 0.60 0.00 (0,60) Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.00 (0.75) Administrative Secretary 0.20 0.20 0.30 0.30 0.05 1 0.05 0.00 'Portions of a Deputy City Manager and two(2.0)Sr Administrative Analysts/Fire and Finance Department) are funded by the Merged Project Area,Fund 305 Total 6.70 6.60 6.70 6.30 6.05 1.30 (4.75) FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00221 Cooperation Agreement Repmt 7,679,505 00305 RDA Cap Project Area 1,446,799 10,270,210 1,789,309 655,000 1,935,086 1,240,000 585,000 00407 RDA HB Debt Svc Project Area 17.000,696 18,963,767 18,294,440 19,725,000 19,725.000 18,530,000 (1,195,000) Total 18,447,495 29,233,977 20,081749 20,380,000 29,339,592 19,770,000 (610,000) '34 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Southeast Coastal Project Area (3158409) PERSONAL SERVICES Salaries, Permanent 22,145 41,327 Benefits 8.387 18,895 PERSONAL SERVICES 30,532 60,222 OPERATING EXPENSES Equipment and Supplies 428 415 Other Contract Services 5,417 5,000 5,000 5,000 0.00% Payments to Other Governments 1.303 2,000 2,000 2,000 0.00% Expense Allowances 25 53 OPERATING EXPENSES 5,443 1,784 415 7,000 7,000 7,000 0.00% CAPITAL EXPENDITURES Improvements 28.420 475,112 1,000 CAPITAL EXPENDITURES 28,420 475,112 1,000 NON-OPERATING EXPENSES Pass Through Payments 41,119 31,294 10,725 40,000 40,000 13,000 -67.50% Transfers to Other Funds 39,774 375,607 8,939 10,000 10,000 -100.00% NON-OPERATING EXPENSES 80,893 406,901 19,664 50,000 50,000 13,000 -74.00% Total 145,288 944,019 20,078 57,000 58,000 20,000 -64.91% Significant Changes With limited tax increment revenue at this time, the Southeast Coastal Area is proceeding with only minor redevelopment projects. The $2,000 in Payments to Other Governments reflects budgeting for the annual Property Tax Administration Fee charged by the County of Orange. Pass Through Payments is the category for recording property tax payments to other taxing entities within the City's redevelopment project areas as required by law or agreement. FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007108 FY 2008/09 FY 2009/10 FY 2010/1'1 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00315 Southeast Coastal Project (7,724) 343,236 (7,061) 00409 Debt Svc Southeast Coastal 238,085 153,648 59,771 75,000 75,000 95,000 20.000 Total 230,361 496,884 52,710 75,000 75,000 95,000 20,000 135 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Housing Set Aside (220,306) PERSONAL SERVICES Salaries, Permanent 180,980 371,464 361,818 373,833 359,107 198,572 -46.88% Salaries,Temporary 16,000 16,000 16,000 0.00% Leave Payouts 3,252 15,331 Benefits 60.446 117.689 111.631 119,028 112,939 73,831 -37.97% PERSONAL SERVICES 241,426 492404 488,781 508,861 488,046 288,403 -43.32% OPERATING EXPENSES Utilities 173 (71) Equipment and Supplies 5,107 3,094 2,177 6,500 6,500 6,000 -7.69% Repairs and Maintenance 168,803 209,594 4,000 4,943 1,500 -62.50% Conferences and Training 2,214 1,438 2,310 5,000 5,000 4,000 -20.00% Professional Services 123,032 94,143 144,339 265,000 288,278 380,000 43.40% Other Contract Services 3,934 3,338 2,344 6,000 6,000 4,000 -33.33% Payments to Other Governments 559,558 700,000 700,000 650,000 -7.14% Interdepartmental Charges 3,286 Expense Allowances 1,511 1,506 1,506 2,500 2,500 2,500 0.00% OPERATING EXPENSES 135,798 276 780 921,756 989,000 1,013,220 1,048,000 5.97% CAPITAL EXPENDITURES Land Purchase 1,017,399 262,727 4,166,063 224,182 Improvements (738) CAPITAL EXPENDITURES 1,016,661 262,727 4,166,063 224,182 NON-OPERATING EXPENSES Transfers to Other Funds 314,802 405.000 406,200 7,962,451 405,000 -0.30% Loans Made 6.984,442 2,702,488 944,233 1,000,000 3,498,808 750,000 -25.00% NONUPERATINGEXPENSES 6,984,442 3,017,290 1,349,233 1,406,200 11,461269 1,155000 -17.86% Total 8,378,328 4,048,201 6,925,833 2.904,061 13,186,707 2,491,403 -14.21% Significant Changes The reduction in Personal Services reflects the re-organization of the Economic Development Department due to the State raid o Redevelopment Funds. Reductions include the elimination of the Housing Manager position. Under Operating Expenses, $230,000 in Professional Services provides funding for housing compliance monitoring by a third-party consultant and for additional - Professional Services to assist in the development of affordable housing. The $650,000 budgeted under Payments to Other _ Governments is to repay a Help loan from the State of California ten years ago. The$405,000 budgeted in Non-Operating Expenses is for debt service on the Emerald Cove apartments. 136 Economic Development Adopted Budget- FY 2011/12 Department Budget Summary - Other Funds by Object Account OTHER FUNDS Housing Set Aside I22o,aosl (continued) FY 07/ 8 FY 2008109 FY 2009/102 111 FY2010111 FY2011/12Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Economic Development 0.25 0.25 0.25 0.251 0.25 0.00 (0.25) Deputy Director of Econ Development 0.30 0.40 0.40 0.40 0.40 0.30 Housing&Redevelopment Manager 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Housing Manager 0.25 0.80 0.80 0.80 0.80 0.00 (0.80) Real Property Agent 0.10 0.10 0,10 0.10 0.10 0.00 (0.10) Administrative Analyst Senior' 0.00 0.10 0.10 0.00 0.00 0.00 0.00 Econ Development Project Manager 0.00 0.10 0.10 0.001 0.00 0.25 0.25 Project Manager Assistant 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Administrative Aide 0.40 0.80 0.80 0.80 0.80 0.20 (0.60) Development Specialist 0.00 0.00 0.00 0.25 0.26 0.00 (0.25) Administrative Assistant 0.25 0.25 0.25 0,25 1 0.25 0.00 (0.25) Administrative Secretary 0.00 0.00 0.10 0.10 0.26 0.25 0.00 'Portions of a Deputy City Manager and two(2.0)Sr Administrative Analysts(Fire and Finance Department) are funded by the Merged Project Area,Fund 305. Total 2.05 3.30 3.40 2.95 3.10 1.00 (2.10) FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00220 Housing Authority 7,556,251 00306 Low Income Housing-Inc 3,909,829 7,868,584 6,316,852 4,085,000 4,085,000 (4,085,000) Total 3,909,829 7,868,584 6,316,852 4,086,000 11,641,261 (4,085,000; 137 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rehabilitation Loans(215)a Affordable Housing 1708) NON-OPERATING EXPENSES Debt Service Expenses 92,131 62.532 42.233 Transfers to Other Funds 267,000 52.391 Loans Made 387,500 316.093 184.608 700,000 700,000 500.000 -28.57 0 - NON-OPERATING EXPENSES 746,631 378,625 279,232 700,000 700,000 500,000 -28.57% Total 746,631 378,625 279,232 700,000 700,000 500,000 -28.57% Significant Changes The Community Development Block Grant (CDBG) revolving loan fund supports the Housing Rehabilitation Loan Program fo income qualified individuals to use for property improvements.The amount is reduced due to the elimination of mobile home loans, only rants will be provided. FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 000 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00215 Rehab Loans 256,991 204,135 244,163 235,000 235,000 217,000 (18,000) 00708 Affordable Housing Reimbur 3,375 2,648 52,724 Total 260,366 206,783 296,886 235,000 235,000 217,000 (18:000) 138 Economic Development Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year BID-Auto(701,) BID-Hotel/ Motel (709,) BID-Downtown(710) OPERATING EXPENSES Other Contract Services 950,574 731,395 832,970 1,310,000 1,484,308 1,405,000 6.76% Other Expenses 6,208 15,675 OPERATING EXPENSES 950,574 737,603 848,644 1,310 000 IAII 308 1,406,000 6.76% NON-OPERATING EXPENSES Debt Service Expenses 9.736 2,719 817 92,400 22,000 22.000 -320,00% NON-OPERATING EXPENSES 9,736 2,719 817 92,400 22,000 22,000 -320.00% Total 960,310 740,322 849,461 1,402,400 1,506,308 1,427,0001 1.72% Significant Changes There are three Business Improvement Districts(BIDs)within the City: Hotel/Motel,Auto Dealers, and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations.Annually, as required by the State of California,the operating budgets for each BID are reviewed and approved by the City Council. The budget for FY 2011/12 is based on prior year obligations and anticipated spending patterns. The largest portion of the Other Contract Service appropriations is related to the Hotel/Motel BID and the expenditures related to the Huntington Beach Marketing and Visitors Bureau (HBMVB) to promote Surf City as a tourist destination.The decrease in Debt Service Expense relates to the Auto Dealers Bid waiving their loan advance for two consecutive fiscal years. FY 2007/08 FY 2008109 FY 2009M0 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00701 BID-Auto 171.027 177,903 186,450 172.000 172,000 172,000 00709 BID-Hotel/Motel 672.367 512,844 613,362 1.095,000 1,095,000 1,190,000 95,000) 00710 BID-Downtown 75,557 92,587 88,800 110,000 110,000 95,000 (15,000) Total 918,951 783,334 888,612 1,377,000 1,377,000 1,457,000 80,000 139 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emerald Cove Seniors' Housing (503) OPERATING EXPENSES Repairs and Maintenance 729,679 250,373 Professional Services 64,585 45,680 Other Contract Services 15,430 Payments to Other Governments (11,738) Interdepartmental Charges 12,650 9,858 OPERATING EXPENSES 810,606 305,911 NON-OPERATING EXPENSES Transfers to Other Funds 314,132 7,033,557 Depreciation 82.045 NON-OPERATING EXPENSES 396,177 7,033,557 Total 1,206,783 7,339,468 Significant Changes The Emerald Cove Senior apartment complex was sold to Jamboree Housing, a non-profit, low income housing organization, at the close of FY 2008/09. Therefore, the expenses related to this operation will no longer be the responsibility of the City. The exception to this is the $405,000 in debt service. The appropriations for that expenditure can now be found in the Housing Set- Aside Fund(Fund 306). FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from ReEm Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00 1.300.157 904.549 1,300,157 904,549 140 Economic Development �..... Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Ocean View Estates (51o) PERSONAL SERVICES Salaries, Permanent 24,067 Benefits 7.727 PERSONAL SERVICES 31,794 OPERATING EXPENSES Equipment and Supplies 4,401 Repairs and Maintenance 17,703 Other Contract Services 31,923 Payments to Other Governments 7,553 Interdepartmental Charges 12,768 `OPERATING EXPENSES 74,348 NON-OPERATING EXPENSES Transfers to Other funds 5,304,607 Depreciation 11,200 NON-OPERATING EXPENSES 6,315,807 Total 5,421,949 Significant Changes The Ocean View Estates Fund was folded into the General Fund in FY 2008/09, and is now its own division for accounting organizational purposes. Prior year expenditures are shown here for historical tracking purposes. A portion of the amount in Transfers to Other Funds in FY 2007/08 represents fund balance transfered to the General Fund. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Real Property Agent 020 000 0 00 0.00 0.00 0.00 0.00 Project Manager Assistant 000 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.10 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.30 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00510 Ocean View Estates MHP 422.958 Total 422,958 141 - Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Community Development Block Grant (855-868,962) PERSONAL SERVICES Salaries, Permanent 83,988 60,261 59,748 100,508 Salaries,Temporary (6,250) 3,260 Salaries,Overtime 1,136 11 Benefits 29,066 16,752 19,168 35,642 PERSONAL SERVICES 107,939 77,025 82,176 136,149 OPERATING EXPENSES Equipment and Supplies 7,009 430 527 46,000 Conferences and Training 79 101 153 Professional Services 11,159 119,181 175,702 249,234 Other Contract Services 111,459 45,461 43,430 339,073 68,391 1,234,000 Contribution to Private Agency 177,379 120,947 166,059 158,204 Expense Allowances 5 65 OPERATING EXPENSES 307090 286121 38SW 339073 621830 1234,000 CAPITAL EXPENDITURES Land Purchase 34,464 918 Improvements 671.631 1,324,442 397,313 1,156,799 545,000 CAPITAL EXPENDITURES 706,096 1,326,360 397 313. -- - 1,166 799 646,000 NON-OPERATING EXPENSES Debt Service Expenses 257.702 259,762 275.618 256,814 NON-OPERATING EXPENSES 257,702 259,762 275,618 256,814 Total 1,378,826 1.948,267 1,141,044 339,072 2,071,592 1,779,000 Significant Changes Due to the re-organization of the Economic Development Department, the CDBG program will now be administered by the Deputy Director of Economic Development and an Administrative Aide. For FY 2011/12, the Community Development Block Grant(CDBG) allocation from the Federal Department of Housing and Urban Development(HUD) is$1,234,000. A program of services allocating these funds will be presented to the City Council in August 2011. The appropriations for this program will be reflected in the revised budget for FY 2011/12 and coincides with prior year budqeting processes. 142 Economic Development Adopted Budget - FY 2011/12 F: ) Department Budget Summary Other Funds by Object Account OTHER FUNDS Community Development Block Grant (8e7-868)(continued) FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Economic Development 000 0.00 0.00 0.00 0.00 0.00 0,00 Deputy Director of Econ Development 0.00 0.00 0.10 0.10 1 0.10 0.30 0.20 Housing 8 Redevelopment Manager 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Housing Manager 0.00 0.10 0.10 0.101 0.10 0.00 (0.10) Administrative Analyst Senior 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Project Manager Assistant 0.00 0.00 0.00 0.00 0.00 0,00 0.00 Development Specialist 0.00 0,00 0.00 0.15 0.15 0.00 (0,15) Administrative Aide 0.00 0.00 0.00 0.00 0.00 0.40 0.40 Administrative Secretary 0.50 0.50 0.50 0.50 0.15 1 0.15 0.00 Code Enforcement Officer 11(2.0 FTE funded by the CDBG program;see the Planning d Building Department budget for details.) Total 1.00 1.10 1.20 0.85 0.50 0.85 0.; FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00855 RLF to CDBG 269,725 87,864 (127,725) 00857 HCD 06/07 467,686 1,129,448 411,285 00858 CDBG 07/08 716,844 462,334 46,553 00859 CDBG 08/09 788,193 118,717 00860 CDBG 09/10 1,328,522 00861 HCD 10/11 472 1,481,428 1,481,428 00962 CDBG 11/12 1,234,000 00862 HCD 00/01 1,000 00867 HCD 04/05 1,322 1,171 770 00868 HCD 05/06 140,949 22 Total 1,596,526 2,470,032 1,778,693 1,481,428 1,481,428 1,234,000 (247,428) 143 Economic Development ��...11117 Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HOME Program (943-854) PERSONAL SERVICES Salaries, Permanent 42,903 44,412 45,743 58,470 130,806 -100.00% Benefits 13,204 12,987 14,026 17,221 40,599 -100.00% PERSONAL SERVICES 56,107 57,398 59,769 76,691 171,405 -100.00% OPERATING EXPENSES Equipment and Supplies 453 3,000 Conferences and Training 999 664 4,336 Professional Services 2,173 5.000 10,000 21,583 Other Contract Services 10,000 8,623 -100,00% Expense Allowances OPERATING EXPENSES 3,625 5,000 664 20,000 37,542 -100.00% NON-OPERATING EXPENSES Loans Made 1,140,848 207,767 178.036 727.052 1,681,037 722.000 -0,69% NON-OPERATING EXPENSES 1,140,848 207,767 178,036 727,062 1,681,037 722,000 -0,69% Total 1,200,580 270,165 238,469 822,743 1,889,984 722,000 -12.24% Significant Changes Each year,the Department of Housing and Urban Development(HUD)provides an allocation of HOME funding. For FY 2011/12,the City's HOME allocation is$722,000. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director of Econ Development 0.00 0.00 0.00 0.00 0.00 0.20 0.20 Housing Manager 0.00 0.00 0.00 0.10 0.10 0.00 (0.10) Project Manager Assistant 0.50 0.50 0.50 0.00 0 00 0.00 0.00 Administrative Aide 0.00 0.00 0.00 0.00 0.00 0.30 0.30 Administrative Secretary 0.00 0.00 0.00 0.00 0.05 0.05 0.00 Total 0.50 0.50 0.50 0.10 0.15 0.55 0.40 FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00847 Home Program 07/08 717,763 39,851 173,934 00848 Home Program 08/09 27,025 255,465 00849 Home Program 09/10 44,656 00850 Home Program 10/11 822,743 822,743 00851 Home Program 11/12 722,000 00852 Home Program 2004 428,755 00853 Home Program 2005 1.273 (3.872) 00854 Home Program 2006 52.692 5,981 (296,619) Total 1,200,483 68,985 177,435 822,743 822,743 722,000 (100,743) 144 Economic Development r..; Adopted Budget- FY 2011/12 ` Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Homeless Prevention Grant (936) PERSONAL SERVICES Salaries, Permanent 37,652 107,431 Salaries, Temporary 14,416 12,357 Benefits 11,262 51,882 PERSONAL SERVICES 63,330 171,670 OPERATING EXPENSES Contribution to Private Agency 127,237 44,374 Other Expenses 42,989 117,011 OPERATING EXPENSES 170,225 161,386 Total 233,556 333,055 Significant Changes In FY 2009/10, a new Federal grant for homeless prevention was received. The budget for FY 2010111 was comprised o carryover funds from FY 2009/10 and was budgeted as part of a separate Council action.The program/grant has ended. FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00936 HPRP 233,556 Total 233,556 145 Economic Development Adopted Budget- FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Bella Terra Project(316,) Bella Terra Parking Structure (»>) OPERATING EXPENSES Repairs and Maintenance 634,431 533,667 484.101 570,000 647256 514,000 -9.82% OPERATING EXPENSES 634,431 533,667 484,101 670,000 647,256 514,000 -9,82% CAPITAL EXPENDITURES Improvements 258.190 CAPITAL EXPENDITURES 268,190 Total 892,621 533,667 484,101 570,000 647,256 514,000 -9.82% Significant Changes Maintenance and operation expenditures for the Bella Terra retail center public parking structure is funded through a special maintenance fee paid by the owner of the center. The budget for Repairs and Maintenance is based on the annually approved budget submitted by the owners and approved annually in June by the Economic Development Department. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 201DIl l FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00316 Bella Terra 39.510 (2) 00711 Parking Structure-Bella Terri 521,189 533,085 567,553 570,000 570,000 514,000 -56,000 Total 560,699 633,085 b67,551 570,000 b70,000 514,000 -56,000 146 Economic Development Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Strand Parking Structure(7ie) OPERATING EXPENSES Other Contract Services 395,518 766,423 750,000 1,100,000 750,000 -31.82% OPERATING EXPENSES 395,518 766,423 760,000 1,100,000 750,000 NON-OPERATING EXPENSES Transfers to Other Funds 50,000 50,000 50,000 100,000 100.00% NON-OPERATING EXPENSES 50,000 50,000 50,000 100,000 Total 395,518 816,423 800,000 1,150,000 850,000 Significant Changes The Strand, a mixed-use development located in downtown Huntington Beach, opened in FY 2008/09. Included in the development was the construction of a public parking structure. The City owns the parking structure, however it is operated by CIM Development per the terms of The Strand's operating agreement. The $750,000 budgeted in FY 2011/12 is to pay for contract parking services. The revenue received offsets this expenditure and allows the City to share any revenue in excess o expenditures FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.001 0.00 FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00712 Parking Structure-Strand 565,271 1,079,840 800,000 800,000 1,000,000 200,000 Total 1,079,040 800,000 800,000 1,000,0001 200,000 147 Economic Development Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Parking In-Lieu (308) OPERATING EXPENSES Other Expenses 6 OPERATING EXPENSES 6 CAPITAL EXPENDITURES Improvements 100,000 100.000 50,000 -50.00% CAPITAL EXPENDITURES 100,000 100,000 60,000 -50.00% NON-OPERATING EXPENSES Transfers to Other Funds 500.000 NON-OPERATING EXPENSES 500,000 Total 500,000 6 100,000 100.000 50,000 -50.00% Significant Changes Parking in-lieu fees are collected as development occurs in the downtown area. Such fees are used to create additional parking opportunities in the downtown area. FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0,00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00308 In-Lieu Parking Downtown 151,311 63.823 61.384 70.000 70,000 61,000 (9,000) Total 151,311 63,823 61,384 70,000 70,000 61,000 (9,000) 148 Economic Development Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year ECD Economic Development BD Business Develo ment 10080101 Business Development Admin 1,419,445 1,070,801 1,179,329 1,123,580 1,154,604 1,267,633 12.82% 10080999 Economic Dev Transfer 350,400 881,804 BD Business Development 1,419,445 1,421 201 2,061,133 1,123 580 1,154.604 1,267 633 12.82% RS Real Estate Services 10080501 Real Estate Services 329.535 222,053 246.012 257,098 311,455 252,666 -1.72% RS Real Estate Services 329,635 222,053 246,012 257,098 311,455 252,666 -1.72% OV Ocean View Estates 10080510 Ocean View Estates MHP 1,050 133,319 94,387 103,325 92,917 76,189 -26.26% OV Ocean View Estates 1,060 133,319 94,387 103,325 92,917 76,189 -26.26% Merged Project Area 30580101 Admin RDA 1,891,995 3,704,688 1,483,193 1,705,602 3,010,244 638,801 -62.55% 30580999 RDA Cap Proj Area Trsf 105,600 216,480 7,679,505 30581002 Main Street Closure 200,247 20,697 40780101 RDA Proj-Debt Payments 4,816,330 8,914,095 4,722,000 4,722,000 9,962,749 110.99% 40780201 RDA 1999 Tax Allocation Bond 745,911 741,211 746,771 752,000 752,000 748,000 -0.53% 40780202 RDA 2002 Tax Allocation Bond 1,618,354 1,613,705 1,624,005 1,627,000 1,627,000 1,636,000 0.56% 40780401 Pass Through Payments 1,892,299 2,323,340 2,362,158 21450,000 2,450,000 2.210,000 -9.80% 40780999 RDA-Merged Project Area Trfs 7,813,223 8,381,029 9,328,049 8,834,800 9,934,800 4,914,000 -44.38% Merged Project Area 14,162,029 21,706,600 24,674,751 20,091,402 30,175 549 20,109,550 0.09% Southeast Coastal Project Area 31580101 Southeast Coastal Project 62,977 535,814 415 5,000 6,000 5,000 0.00% 40980101 Dbt Svc Southeast Coastal 1,417 1,303 2,000 2,000 2,000 0.00% 40980401 Pass Through Southeast Coastal 41,119 31,294 10,725 40,000 40,000 13,000 -67.50% 40980999 RDA-SE Project Area Trfs 39,774 375,607 8.939 10,000 10,000 -100.00% Southeast Coastal Project Area 145,287 944,018 20,078 57,000 58,000 20,000 -64.91% Housing Set Aside 30680301 Housing Set Aside 8,378,328 3,545,461 4,363,515 1,497,861 3,855,072 1,336,403 -10.78% 30680302 NSP 1st Time Homebuyer Dn Pm 689,478 1,000,000 1,368,242 750,000 -25.00% 30680303 NSP 1st Time Homebuyer HB 390,568 30680304 NSP 1st Time Homebuyer Buenal 559,558 30680305 NSP 1st Time Homebuyer Admin 30680306 NSP 1st Time Homebuyer Colette 271,615 30680999 Low Income Hsng Transfer 3,286 405,000 406,200 7,962,451 405,000 -0.30% 30682018 Rental Housing-Emerald Cove 499,455 246,099 943 Housing Set Aside 8,378,328 4,048,201 6,925,833 2,904,061 13,186,707 2,491,403 -14.21% Rehabilitation Loans 21580301 Rehab Loans 479,631 378,625 226,841 700,000 700,000 500,000 -28.57% 21580999 Rehab Loans-CDBG Trsf 267,000 70880999 Affordable Housing Transfer 52,391 Rehabilitation Loans 746,631 378,625 279,232 700,000 700,000 -28.57% Business Improvement Districts BIDS 70180101 BID-Auto 135,206 118,244 172,115 212,400 182,522 142,000 -33.15% 70980101 BID-Hotel/Motel 738,285 546,287 574,988 1,095,000 1,220665 1,190,000 8.680 71080101 BID-Downtown 86,820 75,792 102,358 95,000 103:121 95,000 0.00% Business Improvement Districts BIDs 960,311 740,322 849,461 11,402,400 1,506,308 1,427,0001 1.75°h 149 Economic Development _ Adopted Budget - FY I Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year Enterprise Funds 50380101 Emerald Cove Admin 880,001 296,053 50380999 Emerald Cove-Econ Dev Tds 326,782 7,043,415 51080501 Ocean View Estates MHP 104,573 51080999 OVE-Econ Dev Transfers 5,317,375 71080101 BID-Downtown 6,628,731 7,339ASS Bella Terra 31640101 Bella Terra 258,190 71180101 Parking Structure-Bella Terra 634,431 533,667 484,101 570,000 647,256 514,000 -9.82% Bella Terra 892,621 533,667 484,101 570,000 647,256 514,000 -9,82% Parking Structure-Strand 71280101 Parking Structure-Strand 395.518 816,423 800,000 1,150,000 850,000 6.25% Parking Structure-Strand 395,518 816,423 800,000 1,150,000 850,000 6.25% Parkin In-Lieu 30880101 Parking In-Lieu 6 100,000 100.000 50,000 -50.00% 30880999 Parkin In-Lieu Transfer 500,000 Parkin In-Lieu 500000 6 100,000 100,000 50,000 -50.00% Rapid Response Grant 80880101 Rapid Response Grant 70,063 Rapid Response Grant 70,063 HOME Program 84780401 HOME Program 748,153 111,744 71,651 84880401 HOME Program 08/09 151,221 124,081 215,189 84980401 HOME Program 09/10 42,737 787.265 85080401 HOME Program 10/11 822,743 887,530 -100.00% 85180401 HOME Program 11/12 722,000 85280401 HOME Program 04/05 428,755 85380401 HOME Program 05/06 1,267 85480401 HOME Program 06/07 22,405 7.200 HOME Program 7 ,680 270,165 238.469201OW43,- . 722000 -12.24% Community Development Block Grant 85582016 Oakview Gym Renovation 31,130 56,734 85780302 CDBG Administration 06/07 3,746 85781001 HB Youth Shelter Renovation 47,727 85781015 Rehabilitation Loan Program 450 85782001 ROW Acquisition 34,464 918 85782002 CDBG Subgrantees 06/07 33,376 85782003-Unprogrammed CDBG 85782010-ADA Streets 145,780 34,220 85782011 -Street Improvements 1 137,000 85782012-Street Improvements 2 702,246 85782013-Street Improvements 274,318 5,000 85782014-Murdy Community Center 69,667 1,320 42,501 85782015-Lake View Clubhouse 101,160 18,441 85782016-ADA Brookhurst 52,895 85850601 -Oakview Literacy 07/08 10,163 85880302-CDBG Administration 07/08 148,005 24,371 85881015-Rehabilitation Loan Program 68,434 1.481 85881502-City Gym&Pool(Section 108) 257,702 85882002-CDBG Subgrantees 144,003 85882012-Street Improvements 2 327,298 85980302-CDBG Administration 08/09 519 68,784 85981001 -Fair Housing 38,244 85981015-Rehabilitation Loan Program 102,266 85981019-ADA Improvements City Gym 120,000 150 Economic Development Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 85981025-ADA Edison Community Center 90,000 85981502-City Gym&Pool(Section 108) 259,762 85982002-CDBG Subgrantees 120,947 19,043 85982003-Unprogrammed CDBG 131,045 85982010-ADA Streets 53,681 2,282 86080302-CDBG Administration 09/10 130 132,954 189 86081001 -Fair Hsg Counseling Svcs 09/10 36,948 86081015-Rehabilitation Loan Program 134,792 17,597 86081031 -CDBG-R 0910 Murrly Center Roc 191,229 86081501 -ADA Renov Central Park Restrm 142.911 25,000 86081502-City Gym&Pool 256,124 86082002-CDBG Subgrantees 147,016 86082003-Unprogrammed CDBG 157,603 86082005-ADA Oakview Community Centei 66,000 86082019-CDBG-R Edam St&Sidewalk Pr 66,237 43,692 86082020-CDBG Huntington St Improveme 54,751 38,194 86082026-ADA Renv Banning Library 09110 26,000 86082302-CDBG-R Administration 5,620 14,887 86180101 -Administration 472 86180302-CDBG Administration 10/11 149 278,843 86181001 -Fair Hsg Counseling Svcs 10/11 38,258 86181015-Rehabilitation Loan Prog 10/11 150,000 86181501 -ADA Compliance-Civic Center 339,073 339,073 520,000 86181502-City Gym&Pool 256,814 86182002-CDBG Subgrantees 10/11 158,204 86288007-Storm Drain Repair 1.000 86780301 -Housing Rehab CDBG 04/05 2.015 906 96280101 CDBG Administration 11/12 1,234,000 Community Development Block Grant 1,378,826 1,948,267 1,141 044 339,073 2,071,592 1,779,000 424.67% Homeless Prevention Grant 93680101 Homeless Prevention PPS 09/10 48,458 158,542 93680102 Homeless Assistance PPS 09/10 40,267 99,733 93680201 Homeless Prevention IH 09/10 17,484 10,359 93680202 Homeless Assistance IH 09/10 36,544 33,113 93680203 Administration IH 09/10 1,598 902 93680301 Homeless Prevention CC 09/10 39,451 93680302 Homeless Assistance CC 09/10 25,000 93680303 Data Collection CC 09/10 3,580 93680304 Administration CC 09/10 3,580 93680401 Homeless Prevention SO 09/10 14,872 13,128 93680402 Homeless Assistance SO 09/10 2,722 17,278 Homeless Prevention Grant 233,556 333,065 Other Funds 34 563,406 38,804,852 35,662,954 27,786,679 51,818,452 28,462,953 2.43% 151 Economic Development Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year General Fund 1,750,030 1,776,573 2,401.531 1,484,002 1,558,976 1,596,488 7.58% Other Funds 34,563.406 38,804,852 35,662,954 27.786,679 51,818,452 28,462,953 2.43% Grand Total 36,313,436 40,581,425 38,064,485 29,270,681 53,377,428 30,059,442 2.69% 152 City of Huntington Beach FFQ Finance Adopted Budget — FY 2011112 Director of Finance ADMINISTRATIONAdministrative Assistant ACCOUNTING SERVICES BUDGET MANAGEMENT CASHIERING 8 A FISCAL SERVICES COLLECTIONS SERVICES Accounting Manager Budget Manager Deputy City Treasurer Fiscal Services Manager GENERAL ACCOUNTING Administrative Analyst Senior Budget Analyst Senior MUNICtPAL SERVICES Administrative Analyst Senior (2) Senior Accounting Technician Senior Accountant CASHIERING Accounting Technician II(2) Accounting Technician ACCOUNTS PAYABLE& Supervisor(2) BUSINESS LICENSE RECENABLE Accounting Technician Senior Senior Accounting Technician Accounting Technician Accounting Technician II Accounting Technician II(2) Supervisor Field Service Representative Accounting Technician II(2) ACCOUNTS RECEIVABLFJ COLLECTIONS PROCUREMENT PAYROLL Accounting Technician II Buyer(2) Senior Payroll Technician Administrative Assistant(.50) REPROGRAPHICS WA 153 Finance Department Descriptions The Finance Department, through its five divisions, assists with management of the City's diverse fiscal resources. The department accomplishes this task by providing budget guidance and preparation, purchasing and procurement expertise, accounting services, cashiering and collections service, water billing and business license customer service. y.. f"% Administration Division Finance Administration is responsible for the day-to-day operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with federal, state, and local laws as well as City financial policies. Administration manages the annual operating and capital budgets, long-term financial plan, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits. ` 4 P Y Li Accounting Services DivisionThe Accounting Services Division consists of General Accounting, AccountsPayable and Receivable, and Payroll. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the city's assets. Accounts Payable is responsible for the processing of all city obligations for purchased materials and services and preparing the Comprehensive Annual Financial Report (CAFR). Payroll is responsible for the processing of employee paychecks, tax reporting, and maintenance of all relevant records related to payroll. City of HuNrinyron BEw h Budget Management Division AdopiEd Budqu The Budget Management Division is responsible for assisting the City Council FY 2010111 and executive management team in managing the city's resources, developing and maintaining the city's long-range financial projections, and • evaluating the fiscal impact of legislative initiatives and judicial decisions effecting municipalities. Budget Management also coordinates the preparation of the annual budget and Payroll. Monthly revenue and expenditure reports are prepared and provided to city management and the City Council to assist with budget monitoring. Fiscal Services Division Comprised of Procurement, Municipal Services, and Business License, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors and processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax. The division also licenses all individuals or companies doing business in the city in accordance with the Huntington Beach Municipal Code, and may issue permits on behalf of other city departments. In addition, the division administers office supply orders, manages the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all city departments, and Mail operations provides for the daily collection, sorting, metering, and delivery of city interoffice, U.S. Postal Service mail and special deliveries (FedEx, UPS, and Overnight Delivery) for all city departments. 154 1 Finance Department Descriptions Cashiering & Collections Services Division The Cashiering & Collections Services Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Because of the significant technology changes in how payments can be received and made, this division continually is offering new services to customers and vendors. This division processes and records all revenue received at City Hall as well as several off-site locations. This division ensures revenue is deposited in a timely manner into the City's financial depository accounts. This division has responsibility for ensuring proper controls over cash and negotiable items as well as collection of all delinquent taxes and fees. This division is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collection calls, liening property, making a claim in small claims court or sending uncollectible items to an outside collection agency. Finally, the S division is responsible for disbursing all approved funds and processes all checks for the payment of goods and services approved in the budget and the City's financial system. Make a Payment All payments must be made payable to the City of Hunwlgton Beach. ti All Pa,ment5 made on-tine are posted to your account on the following business day Utility epay , No more Checks.no more stamps'You can conveniently pay your city utility bill online or by phone at 1-877-309-4915 for no addibonal cost �✓5�..�, On-I'ne payments through:our financial institution You ma.choose to pay using your baniks bname payment system Payments should be made payable to the City of Huntington Beach and contain the complete account number on your statement Payments that do not contain complete information may be rejected With the recent bank mergers. please recheck to make sure your account number is accurate Firemed Membership epay No more check.no more stamps,You can conveniently pay your Firemed Membership Annual Fee online or by phone at 1-877-309-4915 for no addibonal cost Utility eBdl No more Jost mall or misplacing.our Ubld,bill'Sign up for our AutoPay Program and register to receive your Municipal Se"ces(ublit)) Statements by email Utility AuloPay Have one less bill payment to womy about and sign up for AutoPay and eYti)cTaw 1ow your bank account will be debited even month for.our total amount due 155 Finance Ongoing Activities& Projects Administration Division • Provide policy direction, vision, and leadership enabling the department to achieve its goals while complying with federal, state, local, and other requirements • Oversee and coordinate long-term financial plan • Promote sound fiscal policies and protect local revenues • Ensure competent use of financial, human, and material resources • Prepare and distribute monthly and quarterly financial reports to City Council and City Manager • Prepare updates to the Cost Allocation Plan and Fee Study as needed • Support the meet and confer process Accounting Services Division • Prepare the Comprehensive Annual Financial Report, Popular Annual Financial Report, and Redevelopment Agency Financial Statements • Prepare the Annual Schedule of Financial Accounting (SEFA) for compliance with Federal Single Audit guidelines • Understand and implement Memoranda of Understanding changes to the payroll system • Prepare State Controller reports for City and component units • Maintain the general ledger and various reconciliations • Process 35,000 accounts payable invoices within thirty days of receipt and achieve less than one percent of voided checks • Maintain accounts payable records and respond to departmental and vendor inquiries • Process supplemental retirement payments to over 600 retirees • Process retiree medical payments and subsidies according to required timelines • Maintain records for and distribute 30,000 accounts receivable invoices within thirty days of rendering service • Process over 1,000,000 pieces of mail (annually) • Process 34,172 payroll advices and checks annually • Produce and distribute approximately 1,703 W-2s annually • Provide updates and training to departmental timekeepers • Maintain and troubleshoot database calculations for time, attendance, and payroll Budget Management Division • Manage and coordinate the annual budget preparation process • Maintain the budget manual and coordinate the budget development process with departments by preparing consolidated budget requests for review by the City Manager • Prepare monthly revenue and expenditure reports and projections • Conduct budgetary analysis as needed • Assist departments with budget monitoring and control • Maintain the long-term financial plan 156 Finance Ongoing Activities & Projects Cashiering & Collections Services Division • Automated the receipt of over 315,000 payments by customers for City utility charges representing approximately 50%of the total utility transactions • Process annually over$10 million of revenue at City Hall from permits, and fees • Process annually over $15 million of revenue for off-site locations including parking meters revenue and recreation fees, and deposit funds daily in the bank • Process and collect miscellaneous receivables of over $16 million from over 44,000 invoices, follow up on delinquent accounts, and answer payment questions • Open mail and process almost 600,000 payments annually by customers within 24 hours ' Collect and process payments on business licenses of$2.2 million annually within 24 hours • Collect and process payments of over $6 million for Transient Occupancy Taxes and over $760,000 for Business Improvement District assessments from three assessment areas • Collect and process payments for oil taxes in the amount of approximately $480,000 • Process over 525,000 transactions at the counter cashiering stations annually • Provide overall supervision for Cashiering and Collections staff • Print, sign, and release 50,000 accounts payable, worker's compensation, and payroll checks or electronic payments annually Fiscal Services Division • Provide billing services for 56,000 accounts for water, sewer, and trash/recycling services • Manage the delivery of the Municipal Services billing statement • Provide quality customer service to both internal and external customers • Maintain approximately 21,000 business license records • Annually issue over 3,200 new business licenses • Annually issue and process over 18,000 renewal notices and 8,900 second and final notices • Annually respond to over 33,000 customer inquiries • Continue data matching with City and other governmental agencies to accurately discover businesses requiring a business license • Oversee and provide guidance to departments in the procurement of goods and services to ensure compliance with City Municipal Codes and Administrative Regulations • Process over 8,000 purchase requisitions within a nine-day turnaround period • Manage on-going procurement programs including the procurement card and lease programs 157 Finance Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009110 FY 2010111 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Prepare the Comprehensive Annual Financial Maintain Report (CAFR) and the Popular Annual Financial Financial Report (PAFR) within six months of Viability and Our fiscal year-end. Reserves Measure: Ir CAFR prepared within six months of fiscal year-end Yes Yes Yes PAFR prepared within six months of fiscal year-end Yes Yes Yes Goal: 2. Achieve CAFR Certificate for Excellence in Maintain Financial Report Financial Viability and Our Reserves Measure: Certificate for Excellence achieved Yes Yes Yes Goal: 3. Achieve Government Finance Officers Maintain Association (GFOA) budget excellence rating. Financial Viability and Our Reserves Measure: GFOA budget excellent rating achieved Yes Yes Yes Goal: 4. Receive a qualified (clean) opinion on the Improve Internal CAFR and External Communication Measure: Qualified(clean)opinion received Yes Yes Yes 158 Finance Accomplishments&Goals FY 2010111 Accomplishments • The City earned the Government Finance Officers Association's Distinguished Budget Award for Fiscal Year 2009/2010, in order to receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a t financial plan, and as a communications device • The Department was once again an honored recipient of the "Certificate of Achievement for Excellence in Financial Reporting" also bestowed by the Government Finance Officers Association for Fiscal Year 2008/2009, this was the 241" consecutive year the City has received this prestigious award. Receipt of the award requires government entities to publish an easily readable and efficiently organized Comprehensive Annual Financial Report (CAFR), conforming to the program, accounting, and legal standards • The City received a qualified (clean) audit opinion for the Fiscal Year 2009/2010 CAFR by the independent accounting firm Macias Gini & O'Connell LLP • The City received a qualified (clean) audit opinion for the Fiscal Year 2009/2010 Federal Single Audit • In May 2010, the department created a Local Vendor Preference Program in which local businesses now receive a five percent local vendor preference in any bid or proposal submitted to the City where the vendor must possess a valid City of Huntington Beach business license • The Department successfully negotiated a new consolidated contract for reprographics, mail, and copier management services saving the City approximately $100,000 annually • Successfully transitioned the Cashier's, Collections, and Disbursements division from the City Treasurer's Office to the Finance Department, consistent with City Council goals FY 2011/12 Goals • Pursuing additional revenue opportunities to increase General Fund resources for core services • Working with departments to control costs and ensure a balanced Fiscal Year 2011/2012 Budget • Continue working with statewide organizations and advocates to protect local funding from additional State raid. • Identify additional creative ways to assist local businesses in relocating to Huntington Beach or maintaining their business in Huntington Beach 159 Finance Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 2,327,940 2,222,479 2,281,444 2,225,677 1,794,364 2,292,434 3.00% Salaries,Temporary 25,132 18,259 14,921 32,000 Salaries,Overtime 1,289 117 Leave Payouts 718 52,614 58,658 Benefits 1,579.992 1_460,320 1,542.147 1.658,068 1,587,625 2.093.847 26.28% PERSONAL SERVICES 3935070 3763789 3897,169 3,883,745 3,381,989 4418281 13.76% OPERATING EXPENSES Utilities Equipment and Supplies 730,850 721,785 516,279 635,345 654,807 670,765 5.57% Repairs and Maintenance 464 93,661 135,677 141,177 152,877 12.68% Conferences and Training 32,388 8,941 6,795 17,178 17,178 7,678 -55.30% Professional Services 427,612 311,752 267,307 257,025 314,780 318,025 23.73% Other Contract Services 278,849 206,913 300,742 280,018 338,211 613,896 119.23% Rental Expense 122,781 119,589 Pension Payments 1,969,924 2,271,438 2,388,715 2,950,000 2,950,000 3,150,000 6.78% Interdepartmental Charges 186,564 189,300 189,300 194,979 3.00% Expense Allowances 4,124 2,723 6,023 6.000 6,000 11,700 95.00% Other Expenses 118) 5.567 307 OPERATING EXPENSES 3,649,172 3,766,392 4,470,543 4,611,453 5,119,920 14.53% CAPITAL EXPENDITURES Equipment 11,937 Capital-Software 23.254 3.500 CAPITAL EXPENDITURES 11,937 23,264 3,500 NON-OPERATING EXPENSES Debt Service Expenses Transfers to Other Funds 7,064,519 6,277.512 8.044.324 48.428 48.428 48.428 0.00% NON-OPERATING EXPENSES 7,064,519 6,277,512 8,044 324 48,428 48,428 48,428 0.00% Grand Total 11,011,526 13,703,727 15,711,385 8,402,716 8,041.869 9,586,629 14.09% General Fund 11,808,094 10,685,107 10,560.474 4,320,488 3,959,640 5,014,722 16.07% Other Funds 2,769,841 3,018,620 5,150,912 4,082,228 4,082,228 4,571,907 12.00% Grand Total 14,577,935 13,703,727 15,711.386 8,402,716 8,041,868 9,586,6291 14.09% Personnel Summary 33.00 34.00 34.00 23.00 29.50 29.50 0.00 160 Finance Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 2,327,940 2,222,479 2,281,444 2,225,677 1,794,364 2,292,434 3.00% Salaries,Temporary 25,132 18,259 14,921 32,000 Salaries,Overtime 1,289 117 Leave Pay Outs 718 52,614 58,658 Benefits 855,001 772,548 800,991 781,068 710,625 993,847 27.24% PERSONAL SERVICES 3,210,079 3,066,017 3,156,012 3,006,745 2,504,988 3,318,281 10.36% OPERATING EXPENSES Equipment and Supplies 730,850 721,785 516,279 635,345 654,807 670,765 5.57% Repairs and Maintenance 464 93,661 135,677 141,177 152,877 12,68% Conferences and Training 32,388 8,822 6,775 17,178 17,178 7,678 -55.30% Professional Services 406,312 311,752 203,107 239,525 297,280 239,525 Other Contract Services 273,650 201,710 300,742 280,018 338,211 613,896 119.23% Rental Expense 122,781 119,589 Expense Allowances 4,124 2,723 6,023 6,000 6,000 11,700 95.00% Other Expenses 118 93 307 OPERATING EXPENSES 1,669,987 1,366,762 1,126894 1,313,743 1,454,652 1,696,441 29.13% CAPITAL EXPENDITURES Equipment 11,937 Software-Capital 23,254 3,500 CAPITAL EXPENDITURES 11,937 23,254 3,500 NON-OPERATING EXPENSES Transfers to Other Funds 7,016,091 6.229.084 6274,067 NON-OPERATING EXPENSES 7,016,091 6,229,084 6,274,067 Total 11,808,094 10,685,108 10,560,473 4,320,488 3,959,641 5,014,722 16.07% Personnel Summary 33.00 34.00 33.00 23.00 29.50 29.50 0.00 161 i Finance Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 271,029 140,502 234,334 242,770 242,770 257,783 6.18% Salaries, Overtime 15 117 Leave Payouts 4,498 4,413 Benefits 90,793 36.359 53,945 76.897 76.897 99,785 29,76% PERSONAL SERVICES 361,837 181,476 292,691 319,666 319,666 357,568 11.86% OPERATING EXPENSES Equipment and Supplies 33,289 6,069 3,214 27,164 30,664 27,164 0,00% Repairs and Maintenance 1,000 1,000 1,000 0.00% Conferences and Training 1,996 660 2,197 17,178 17,178 7,178 -58.21% Professional Services 157,137 104.500 Expense Allowances 4,124 2,723 6,023 6.000 61000 6,000 0.00% OPERATING EXPENSES 196545 113952 11434 61,342 64,842 41,342 -19.48% NON-OPERATING EXPENSES Transfers to Other Funds 7.016,091 6,229,084 6,274,067 NON-OPERATING EXPENSES 7,016,091 6,229,084 6,274,067 Total 7,574,473 6,524,512 6,578,192 371,008 374,508 398,910 7.11% Significant Changes As part of budget reductions. the conferences and training budget has been reduced by$10.000. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Finance 1.00 1.00 1.00 1,00 1,00 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.00 1.00 1.00 1.00 1,00 1.00 0.00 Administrative Secretary 1.00 0.00 0.00 0.00 0,00 0.00 0.00 Total 3.00 3.00 3.00 2.00 2.00 2.00 0.00 162 Finance Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Services PERSONAL SERVICES Salaries, Permanent 979,064 861,475 686,756 849,286 522,026 567,139 -33.22% Salaries,Temporary 8,977 9,699 7,863 Salaries,Overtime 643 Leave Payouts 369 32,598 24,193 Benefits 349,251 305,374 252,626 301,891 246,347 242,652 -19.62% PERSONAL SERVICES 1,338,304 1,209147 971,437 1,151,177 768,372 809,791 -29,66% OPERATING EXPENSES Equipment and Supplies 68,116 7,806 7,077 280,850 280,834 280,850 0,00% Repairs and Maintenance 134,677 134,677 134,677 0.00% Conferences and Training 17,390 4,271 1,424 Professional Services 246,351 207,306 203,107 239,525 297,280 239,525 0.00% Other Contract Services 1,207 850 425 130,018 130,018 125.739 -3.29% Expense Allowances Other Ex enses 20 OPERATING EXPENSES 333,084 220,234 212,034 785,070 842,809 780,791 -0.540/1 Total 1,671,387 1,429,381 1,183,471 1,936,247 1,611,181 1,590,583 -17.85% Significant Changes A Senior Administrative Analyst position has been re-classified into an Accounting Manager position to better reflect the duties associated with that position. Also in personnel, an Accounting Technician I has been eliminated to provide funding for an Accounting Technician Supervisor in the Cashiering&Collections Services division.The Senior Payroll Technician has moved to this division from the Budget Management division. As part of operating budget reductions, Other Contract Services has been reduced by$4,279. The Administrative Assistant wil be spilt with the City Treasurer's Office. FY 2 7/ 8 FY 20 9 FY 2009110 01 11 FY 2010111FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Accounting Manager 1,00 1.00 1,00 0.00 1 0.00 1.00 1.00 Principal Accountant 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.00 1.00 1.00 2.001 2.00 1.00 (1.00) Senior Accountant 5.00 1.00 1.00 1.00 1.00 1.00 0.00 Accountant 0.00 3.00 3.00 0.00 0.00 0.00 0.00 Accounting Technician Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 3.00 3.00 3.00 2.00 2.00 2.00 0.00 Accounting Technician 1 0.00 1.00 1.00 1,001 1.00 0.00 (1.00) Senior Payroll Analyst 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Payroll Technician 1.00 1.00 0.00 1 0.00 1.001 1.00 0.00 Payroll Technician 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.00 0.00 0.00 0.00 0.50 0.50 0.00 Total 14.00 14.00 11.00 7.00 8.50 7.50 (1.00) 163 Finance Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Budget Management PERSONAL SERVICES Salaries, Permanent 138,707 276,152 450,063 445,316 341,263 280,107 -37.10% Leave Payouts 4,568 Benefits 40,542 83,440 138,680 134,500 119,601 108,514 -19.32% PERSONAL SERVICES 179,249 359,593 593,311 679,816 460,864 388,621 -32.98% OPERATING EXPENSES Equipment and Supplies 2,912 3,029 2.199 Repairs and Maintenance Conferences and Training 4,107 1,167 2.916 Professional Services Other Contract Services 500 OPERATING EXPENSES 7,519 4,196 5,115 Total 186.768 363,789 598,426 579,816 460,864 388,621 -32.98% Significant Changes The Senior Payroll Technician has moved to the Accounting Services, consistant with standard finance practices. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Budget Manager 0.00 1.00 1.00 1,00 1.00 1.00 0.00 Budget Analyst Senior 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior' 0.00 2.00 2.00 2.00 2.00 2.00 0,00 Administrative Analyst 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Senior Payroll Analyst 0.00 0.00 1.00 0.00 0.00 0.00 0.00 Senior Payroll Technician 0.00 0.00 1,00 1 1.00 0.00 0.00 0.00 Payroll Technician 0.00 0.00 1.00 0,00 0.00 0.00 0.00 0 25 FTE funded by the Economic Development Department but rettected here. Total 2.00 3.00 6.00 4.00 3.00 3.00 0.00 164 Finance Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Cashiering&Collections PERSONAL SERVICES Salaries, Permanent 479,051 Salaries,Temporary 32,000 Salaries,Overtime Leave Payouts Benefits 211,167 PERSONAL SERVICES 722,218 OPERATING EXPENSES Equipment and Supplies 35,420 Repairs and Maintenance 17,200 Conferences and Training 500 Other Contract Services 342,382 Expense Allowance 5,700 Other Expenses OPERATING EXPENSES 401,202 CAPITAL EXPENDITURES Equipment Software-Capital CAPITAL EXPENDITURES Total 1,123,420 Significant Changes In FY 2010/11 the Cashiering, Collections, and Disbursements division was transferred to the Finance Department. Historical Data is kept under the City Treasurer's Office budget. In addition, the Deputy City Treasurer and Budget Analyst Senior position have also moved to this division from the City Treasurer's Administration division. Personnel also reflects the conversion of an Accounting Technician I from the Accounting Services division to an Accounting Technician Supervisor. This will allow for the Finance Department to reduce their temporary staffing contract by a commensurate amount for a net neutral effect. FY 7Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy City Treasurer 0.00 0.00 000 0.00 1.00 1 00 0.00 Budget Analyst Senior 0.00 0,00 0.00 0.00 1.00 1.00 0,00 Accounting Technician Supervisor 0.00 0.00 0.00 0.00 1.00 2.00 1.00 Senior Accounting Technician 0.00 0.00 0.00 0.00 1.00 1 00 0.00 Accounting Technician II• 0.00 0.00 0.00 0.00 2.00 2 00 0.00 '0 75 FTE funded by the Public Works Department but reflected here. Total 0.00 0.00 0.00 0.00 6.00 7.00 1.00 165 Finance Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Central Services PERSONAL SERVICES Salaries, Permanent 439,991 456,351 394,542 Leave Payouts 174 4,127 9,684 Benefits 149,872 147,126 136,190 PERSONAL SERVICES 590,037 607,604 640,417 OPERATING EXPENSES Equipment and Supplies 429,053 501,271 291,159 18,862 Repairs and Maintenance 464 93,661 5,500 Conferences and Training 4,998 1,747 155 Professional Services 2,824 (54) Other Contract Services 133,185 67,975 164,138 Rental Expense 122,781 119,589 Other expense 419 OPERATING EXPENSES 692,840 690,992 549,532 24,362 CAPITAL EXPENDITURES Equipment 11.937 CAPITAL EXPENDITURES 11,937 Total 1,294,813 1,298,595 1,089,949 24,362 Significant Changes This division has been closed and the continuing operations have been moved to Accounting Services and Fiscal Services divisions. The rior data is shown here for comparison purposes. FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Purchasing&Central Services Mgr 1.00 1 00 1.00 0.00 0,00 0.00 0.00 Administrative Analyst Senior 1.00 1.00 1 00 0.00 0.00 0.00 0.00 Buyer 2.00 2.00 2.00 0.00 0,00 0.00 0.00 Senior Printing Services Tech 1.00 2,00 2.00 0.00 0.00 0.00 0.00 Printing Services Technician 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 6.00 6.00 6.00 0.00 0.00 0.00 0.00 166 Finance Adopted Budget- FY 2011/12 ` Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services PERSONAL SERVICES Salaries, Permanent 499,149 487,998 515,749 688,306 688,306 708,353 2.91% Salaries, Temporary 16,155 8,559 7,057 Salaries, Overtime 631 Leave Payouts 175 11,391 15,800 Benefits 224.543 200.249 219,550 267,780 267,780 331,728 23.88% PERSONAL SERVICES 740,653 708,197 758168"?'.'�� "^"`"866' `5+104Q 81 8 79% OPERATING EXPENSES Utilities Equipment and Supplies 197,481 203,610 212,630 327,331 324,446 327,331 0,00% Conferences and Training 3,897 977 83 Other Contract Services 138,759 132,885 136,178 150,000 208,193 145,775 -2.82% Other Expenses 138 93) 112 OPERATING EXPENSES 339,999 337,379 348,779 477,331 532,639 473,106 -0.89% CAPITAL EXPENDITURES Software-Capital 23254 3.500 CAPITAL EXPENDITURES 23,264 3,500 Total 1,080,652 1,068,830 1,110,435 1,433,417 1,488,725 1.513,187 5.57% Significant Changes As part of operating budget reductions, Other Contract Services has been reduced by S4,225. FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fiscal Services Manager 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Senior Accounting Technician 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 4.00 4.00 4.00 4,00 4.00 4.00 0.00 Buyer 0.00 0.00 0.00 2,00 2.00 2.00 0.00 Total 8.00 8.00 8.00 10.00 10.00 10.00 0.00 , r 167 Finance Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent BY 2007/08 BY 2008/09 BY 2009/10 BY 2010/11 BY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Retiree Insurance Fund(702). Retirement Supplement(703)& Mello Roos (406) PERSONAL SERVICES Benefits 724,990 687.772 741,156 877,000 877.000 1,100,000 25.43% PERSONAL SERVICES 724,990 687,772 741,156 877,000 877,000 1,100,000 25.43% OPERATING EXPENSES _ Equipment and Supplies Conferences and Training 119 20 Professional Services 21,300 64,200 17,500 17,500 78,500 348,57% Other Contract Services 5,199 5.203 Pension Payments 1,969,924 2,271,438 2,388,715 2,950,000 2.950,000 3,150,000 6.78% Interdepartmental Charges 186,564 189,300 189,300 194,979 Other Expenses 5.660 OPERATING EXPENSES 1,996,423 2,282,420 2,639,499 3,166,800 3,156,800 3,423,479 8.45% NON-OPERATING EXPENSES Transfers to Other Funds 48,428 48,428 1,770,257 48,428 48,428 48,428 0.00% NON-OPERATING EXPENSES 48,428 48,428 1,770,257 48,428 48,428 48,428 0.00% Total 2,769,841 3,018,619 6,160,912 4,082,223 4,082,228 4,671,907 12-00%, Significant Changes Benefits are expended for retiree medical costs in accordance with employee contracts. Pension payments represent the City' contribution toward employee retirement costs. Funding for benefit and pension payments comes from payroll transfers based on actuarial studies.The change from the prior year is in accordance with recent actuarial studies. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 BY 2010111 BY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 BY 2008/09 BY 2009110 FY 2010/11 FY 2010111 BY 20111112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00702 Retiree Insurance Fund 1.201.423 770,330 2,033,339 1,052,000 1,052,000 1,526,000 45% 00703 Retirement Supplement 4.992.471 4.176,805 5,972,488 3,957,085 3,957,085 3,678,000 -7.00% Total 6,193,894 4,947,135 8,005,827 6,009,086 6,009,086 6,204,000 4.00% 168 Finance Adopted Budget - FY 2011/12 LeDepartment Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year FIN Finance ADM Administration 10035201 Finance Administration 558,382 295,428 304,125 371,008 374,508 398,911 7.52% 10035999 General Fund-FIN Trfs 7,016,091 6,229,084 6,274,067 ADM Administration 7,574,473 6624512 6,678,192 371008 374,508 398,911 7.52% ATG Accounting Services 10035202 General Accounting 10035205 Accounting Svcs 1,619,287 1,429,381 1,183,471 1,936,247 1,611,181 1,590,583 -17.85% 10035208 Audits 52,100 ATG Accounting Services 1,671,387 1,429381 1,183,471 1936247 1611181 1590,683 -17.85% BGT Budget Management 10035204 Budget Management 186,769 363,788 598,426 579,816 460,864 388,621 -32.98% BGT Budget, Pa roll,&Analysis 186,769 363,788 598,426 579,816 460,864 388,621 -32.98% CRS Central Services 10035207 Central Services 1,294,216 1,298,595 1,089,949 24,362 10035401 Procurement (48) 10035402 Reprographics 645 CRS Central Services 1,294,813 1,298,595 1,089,949 24,362 CSC Cashierin &Collections 10035209 Cashiering/Collections 1,123,420 FMT Financial Management 1,123,420 FS Fiscal Services 10035206 Fiscal Services 1,080,652 1,068,831 1,110,436 1,433.417 1,488,725 1,513,187 5.57% FS Fiscal Services 1,080,652 1,068,831 1,110,436 1,433 417 1,488,726 1,613,187 5.57% Other Funds 40680999 Mello Roos-Trfs/Debt Se 48,428 48,428 48,428 48,428 48,428 53,428 10.32% 70235202 Retirement Med Suppl 747,489 698,754 806,624 928,500 928,500 1,169,170 25.92% 70335203 Retirement Supplement 1,973,924 2,271,438 2,574,031 3,105,300 3,105,300 3,349,309 7.86% 70735999 Judgment Oblig Trans 1.721,829 Other Funds 2,769,841 3,018,620 6,150,912 4,082,228 4,082,228 4,671,907 12.00% General Fund 11,808,094 10,685.107 10,560,474 4,320,488 3,959,640 5,014,722 16.07% Other Funds 2,769,841 3,018,620 5,150,912 4,082,228 4,082,228 4,571,907 12.00% Grand Total 14,577,935 13,703,727 15,711,386 8,402,716 8,041,868 9,586,629 14.09% 169 INTENTIONALLY LEFT BLANK 170 City of Huntington Beach Fire Adopted Budget — FY 2011112 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE Fire Division Chief ADMINISTRATION Administrative Secretary Administrative Analyst Senior Fire Division Chief Administrative Assistant PROGRAMS Administrative Aide FIRE SUPPRESSION Fire Battalion Chief(3) Deputy Fire Marshal Accounting Technician II Fire Prevention Inspector (3) Administrative Secretary(.50) Deputy Fire Marshal(2) 30) Fire Development Specialist Fire Captain((30 Fire Protection Analyst Fire Engineer(30) FIREMED Firefighter Paramedic(48) Fire Medical Coordinator CERTIFIED UNIFIED Amounting Technician II(2) Firefighter(12) _ PROGRAM AGENCY Office Assistant II Ambulance Operator(24) Haz Mat Program Specialist TRAINING Administrative Secretary EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services Coordinator EMERGENCY MEDICAL CENTRAL NET OPERATIONS SERVICES AUTHORITY Emergency Medical Services Fire Training Maintenance Technician Coordinator Administrative Secretary 171 Fire Department Descriptions The Huntington Beach Fire Department is dedicated to providing high quality services to prevent the loss of life and property in our community from fire, medical and environmental emergencies. Providing a balanced approach to life and property protection supports this mission. The department provides "all-risk" services and response for fire suppression, fire prevention, technical rescue, hazardous materials and weapons of mass destruction, disaster preparedness, emergency medical and ambulance transport. Fire training is provided through the regional Central Net Training Center located in the center of the City. FireMed, a membership-based program, continues to provide significant financial support to the level of emergency medical services provided for the City, while offsetting delivery costs. Fire Administration The purpose of the Fire Administration Division is to provide management, research, clerical, financial and records support for all Fire Department programs. Fire Administration establishes and modifies Fire Department strategies, tactics, and policies; administers the Central Net Operations Joint Powers Authority Training Center and FireMed Membership Program; and participates as a member of MetroNet, a seven-city Joint Powers Authority for fire and medical emergency communications. The Fire Department is also a member of the Orange County-City Hazardous Materials Emergency Response Authority. Fire Prevention The Fire Prevention Division has responsibility for enforcing local, state, and federal codes in order to reduce the loss of life and property from preventable fires and other emergencies. This is accomplished through the efforts of personnel in the Fire Code Enforcement, Development, Oil Field Inspection, Hazardous Materials and Fire Investigations sections. Fire Code Enforcement personnel conduct various inspections of buildings and facilities to ensure that the construction and use is compliant with the Fire Code. The Development Specialist and Fire Protection Analyst review and approve development plans, as well as various fire protection and life safety system plans to maintain compliance with the Fire Code and other regulations. The Oil Field Inspector conducts various inspections to enforce regulations in environmental and oil industry safety, including the Huntington Beach Oil Code. The Haz-Mat section operates the Certified Unified Program Agency (CUPA), which is responsible for identifying, inspecting, and monitoring businesses that use and store hazardous materials within the City. Fire/Arson Investigators determine the origin and cause of fires and conduct criminal investigations in cooperation with the Huntington Beach Police Department. Finally, the Fire Prevention Division oversees a volunteer Senior Home Inspection Program (SHIP), coordination of special events, fire stations tours and city-specific events. Emergency Response The Emergency Response Division provides a professionally trained and well-equipped emergency force for fire, medical, rescue, and hazardous materials response. This Division also conducts annual life safety inspections; education programs; fire training and station, apparatus and equipment maintenance. LI. Emergency response is delivered from eight fire stations .y�. strategically placed to meet City response time standards. These _ standards include arrival of paramedics at medical aid calls, or fire engines and trucks to the scene of a fire. A paramedic engine I company, staffed by four personnel, responds from each of the City's eight stations, providing a uniform level of life safety protection throughout the City. Two truck companies, a hazardous materials response vehicle, an urban search and rescue/light and air vehicle, four City-operated emergency transport units and a battalion chief/shift commander complete the 24-hour emergency response capabilities. Hazmat personnel provide emergency response and train Fire Department employees in hazmat response protocols and procedures. The Division includes the Emergency Management and Homeland Security Office, which develops and coordinates disaster plans and programs for businesses, schools, civic groups and the public. This office also provides City disaster preparedness and weapons of mass destruction programs and coordinates the Community Emergency Response Team (CERT) and Radio Amateur Civil Emergency Services (RACES) volunteers. In addition, the Division also coordinates with the Fleet Services Division of the Public Works Department for apparatus maintenance. 172 Fire Ongoing Activities & Projects Fire Administration • Provide overall administration, leadership, management and support for the Fire Department • Maintain ten auto aid agreements with surrounding fire suppression and medical response agencies • Administer Homeland Security Grants, purchase designated equipment, and coordinate City weapons of mass destruction training • Continue strategic planning and accomplish all goals identified in the three year plan Fire Prevention • Enforce the new 2010 California Fire Code and California Residential Code • Conduct mandated City and State fire prevention/life safety and permit inspections, including night inspections, and conduct development/construction related inspections • Conduct arson investigations and Public Information Officer actions at fire, hazardous materials, and other emergency incidents • Implement records retention system for fire protection system records and HazMat CUPA Program • Complete final plan reviews for development projects and permit issuance • Complete fire protection and fire alarm system plan reviews and field inspections • Complete development reviews for entitlements and zoning administrator approvals and provide fire department requirements to the Planning Department • Perform methane barrier and oil well plan reviews and inspections • Conduct hazardous materials disclosure inspections and maintain hazardous materials disclosure records, including emergency plans • Respond to citizen inquiries regarding fire prevention, inspection, and education • Provide fire prevention support and training to emergency response personnel Emergency Response • Provide rapid emergency response for medical, fire, urban search and rescue and hazardous materials incidents • Continue Emergency Medical Service skills review for all Emergency Medical Technicians (EMT) and Firefighter Paramedics • Update department organizational and operations manuals, policies and plans to reflect current procedures and regulations • Update training manual to reflect current standards and procedures • Coordinate inspections, repairs and/or preventive maintenance on emergency response apparatus • Complete purchase of one replacement ambulance, self- contained breathing apparatus and air bottles, firefighter turnouts, and other essential firefighting and rescue equipment • Continue to train firefighters on emergency response skills and techniques necessary for safe and effective operations during "all-risk' incidents and events Identify, purchase, store and maintain personal protective equipment, pharmaceuticals and response equipment used for incidents involving hazardous materials and weapons of mass destruction • As part of the Urban Search and Rescue Program (USAR), continue to maintain a state of operational readiness to respond to advanced rescue incidents for collapsed buildings, trench rescue, confined space and other related emergencies 173 Fire Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010111 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide at least 9,000 emergency medical transports Maintain Public annually. Safety Measure: #of emergency medical transports provided 9,100 9,300 9,350 Goal: 2. Provide emergency response to fires and medical aid Maintain Public calls in five minutes or less 80%of the time and in ten Safety minutes or less 100% of the time. Measure: •of responses to fire calls in five minutes or less 65% 63% 65% _ •of response to medical aid calls in five minutes or less 61% 60% 61% •of responses to fires and medical aid calls in ten 100% 100% 100% minutes or less Goal: 3. Complete 90%of life safety inspections and 100%of Maintain Public fire code permit inspections assigned. Safety Measure: •of life safety inspection completed 85% 100% 100% •of fire code permit inspections completed 100% 100% 100% Goal: 4. Maintain 400 Community Emergency Response Maintain Team (CERT,) 75 Radio Amateur Civil Emergency Public Safety Services (RACES,)and 10 Senior Home Inspection Program (SHIP)volunteers. Measure: #CERT volunteers 450 450 400 #of RACES volunteers 85 85 80 #of SHIP volunteers 10 10 10 174 Fire Accomplishments& Goals FY 2010/11 Accomplishments Provided 15,629 medical, fire, hazardous materials and other emergency responses, representing a four percent increase over2010 • Provided 9,300 emergency medical transports, generating over$6 million in revenue • Received a 99.7% customer service satisfaction rating • Completed a Fire Department strategic planning process Performed approximately 7,300 fire inspections (permit, new occupant, oil well, fire final, life safety, etc.) and performed approximately 850 development and fire protection/life safety plan checks, yielding over$700,000 in General Fund revenue • Adopted the 2010 State Fire Code, including local amendments for Huntington Beach • Received and managed several federal, state, and private grants/reimbursements for equipment, training, disaster preparedness, fire prevention, homeland security, and emergency incident responses FY 2011/12 Goals • Maintain a state of operational readiness to meet the increasing demand for response to fire, medical, hazardous materials, urban search and rescue, and other all-risk emergency incidents • Complete purchase and place into service new self-contained breathing apparatus, emergency breathing air bottles, firefighter safety equipment, and one replacement ambulance • Obtain State and Federal approval of an updated Local Hazard Mitigation Plan • Perform a complete review and upgrade of Fire Department web site, including enhancements to improve customer service and ease of use • Begin implementation of technology upgrades, including electronic pre-hospital care reporting, automatic vehicle locator dispatching, DECCAN emergency response analysis software system upgrade, move up module dispatching and on-line hazardous materials disclosure program • Begin revision of the City Emergency Operations Plan for disaster response 175 Fire Adopted Budget-FY 2011112 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries,Permanent 14,734.634 15,850,867 16,872,859 16,606.836 16,582,132 17,830,943 7.37% Salaries,Temporary 81.911 83,686 77,297 124,188 124,188 106405 -14.32% Salaries,Overtime 5,299,229 5,051,606 3,948,914 3,838,292 4,048,511 3,824,332 -0.36% Leave Pay Outs 3,720 277,710 377,904 Benefits 8,738,621 8,714432 8,839,612 9,602.031 9,571.172 9407,250 -2.03% PERSONAL SERVICES 978 302 30118 566 301171 7t;� 003 31'168 930 3.31% OPERATING EXPENSES J - Utilities 40,432 28,716 35,197 68.500 94,500 74,300 8,47% Purchased Water 139 98 206 1,000 1,000 1,000 Equipment and Supplies 1,575,452 1,480,754 1,050,163 893,078 1,238,191 712.119 -20.26% Repairs and Maintenance 481,079 312,136 246,677 275,857 275,826 230,607 -16.40% Conferences and Training 141,101 66,299 54,496 72,062 88,313 33,912 -52.94% Professional Services 130,133 125,566 48.581 380,505 396,489 381,755 0,33% Other Contract Services 721,433 469,979 468,415 221,786 385,701 171,536 -22.66% Rental Expense 64,227 81,640 54,755 72.010 72,010 57,677 -19.90% Claims Expense Payments to Other Govemment: 967,038 804.167 1,146,537 965,523 939,523 909,176 -5.84% Interdepartmental Charges 576.064 Expense Allowances 22,681 26,882 27,828 31,752 31,752 27,852 -12.28% Other Expenses 8,435 619 9,439 8,500 8,500 9,300 9,42% OPERATING EXPENSES 4 728 4 3.326iM 3,142r294 2,990,573 3,531,805 2,609,234 -12.75% CAPITAL EXPENDITURES Improvements 475,997 531,391 344,060 134,048 264,244 229,301 71.06% Equipment 308,006 162,885 60,041 144,250 Vehicles 399,490 485,650 22,265 Software-Capital 13,254 14.697 CAPITAL EXPENDITURES 1,196,747 1,179,927 441,063 134,048 40fil 229,301 NON-OPERATING EXPENSES Transfers to Other Funds 4.066,694 13.000 13.000 13,000 13,000 13,000 0,00% NON-OPERATING EXPENSES 4,066,694 13,000 13,000 13,000 13000 13000 Grand Total 38,849,770 34,568,085 33,712,944 33,308,968 34,279,302 34,020,465 2.14% General Fund 26,687,055 33,133,622 32,397,631 32,499,749 32,508,344 33,159,428 2.03% Other Funds 12,162,715 1,434.463 1,315,313 809,220 1,770,959 861,038 6.40% Grand Total 38,949,770 34,568,085 33,712,944 33,308,968 34,279,303 34,020.466 2.14% Personnel Summary 185.00 185.00 184.00 180.00 176.50 176.50 1 0,00 176 Fire Adopted Budget-FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 12,340,528 15,519,255 16.566,135 16,340,447 16,256,248 17,557,197 7.45% Salaries,Temporary 22,506 47,763 (51) 51,603 51.603 72,220 39.95% Salaries,Overtime 4,408,232 5,040,459 3,887,873 3,827,292 3,827,292 3.813,332 -0.36% Leave Pay Outs 3,720 272,228 376,282 Benefits 7,527,427 8,605,302 8,725,348 9.487,797 9,456.938 9.270,708 -2,29% PERSONAL SERVICES 24,302 413 29 465 006 29 S55 587 29 707140 29,592,082 30,713,457 3.39% OPERATING EXPENSES Utilities 3,845 4,875 2,962 2,900 28,900 2,900 Equipment and Supplies 653,401 1,032,784 734,528 816.438 849,867 656,079 -19.64% Repairs and Maintenance 296,573 288,023 227,413 235,743 235,712 204,493 -13.26% Conferences and Training 77,486 55,603 37,292 65,962 65,962 32,912 -60.10% Professional Services 99,879 122,686 46,670 380,605 396,489 381,755 0.33% Other Contract Services 127,285 448,699 448,620 220,076 220,076 170,326 -22.61% Rental Expense 54,208 79,668 54,455 65,210 65,210 51,177 -21.52% Payments to Other Governments 967,038 804,167 1,146.537 965,523 939,523 909,176 -5.84% Expense Allowances 18,941 26.838 27,828 31,752 31.752 27,852 -12.28% Other Expenses 8.423 619 9,439 8,500 8,500 9.300 9,41% OPERATING EXPENSES 2,307,079 2,863,962 2 735 744 2,792,609 2,841 991 2,445,970 -12,41% CAPITAL EXPENDITURES Improvements 171,058 105,071 74,271 Equipment 55,892 127,945 1,229 Vehicles 21,671 485,650 CAPITAL EXPENDITURES 77,564 784654 106,300 74271 Total 26,687,055 33,133,622 32,397,631 32,499,749 32,508,343 33,159,427 12.03% Personnel Summary 134.70 179.70 179.00 174.75 172.25 172.25 0.00 177 Fire " Adopted Budget-FY 2011112 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries,Permanent 719,703 750,735 679,414 537,479 562,560 650,741 21,07% Salaries,Temporary 663 15,146 16,603 16,603 Salaries,Overtime 16,185 12,859 9,494 14,500 14,500 11,500 -20.69% Leave Payouts 6,765 21,005 Benefits 399,548 377,060 300,567 253.008 280,976 325,258 28.56% PERSONAL SERVICES 1136,099 1162,565 1010480 821589 874,639 987499 20.19% OPERATING EXPENSES Utilities 277 405 88 Equipment and Supplies 67,094 48,300 15,976 19,943 19,943 15,643 -21.56% Repairs and Maintenance 11,292 2,771 1,592 4,750 4,750 3,750 -21.05% Conferences and Training 20,711 6,781 7,235 2,600 2,600 2,250 -13.46% Professional Services 29,388 27,895 Other Contract Services 425 2,508 5,048 1,250 1.250 1,250 0.00% Rental Expense 6,748 10,771 2,293 7,333 7,333 3,000 -59,09% Expense Allowance 150 150 Other Expenses 292 15 OPERATING EXPENSES 136,228 99,595 32,382 35,876 35,876 25 893 -27.83% CAPITAL EXPENDITURES Equipment 9,000 CAPITAL EXPENDITURES 9,000 NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 1,281,327 1,262,160 1,042,861 857,465 910,515 1,013,3921 18.18% Significant Changes As a cost saving measure, the department will continue to share (0.50) of an Administrative Secretary position and (0.25) of the Senior Administrative Analyst position with the Economic Development Department. Regular overtime, equipment and supplies, and training accounts have all been reduced in order to lower expenditures due to current economic conditions. FY 2007AM FY 2008109 FY 2009/10 FY 2010111 FY 2040111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Chief 1.00 1,00 1,00 1 00 1.00 1.00 0,00 Fire Battalion Chief 0.70 0.70 1.00 1 0.00 1.001 1.00 0.00 Administrative Analyst Senior 1.00 1.00 1.00 0.75 0.75 0,75 0.00 Emergency Services Coordinator 1.00 1.00 1.00 1 Do 1.00 1,00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Administrative Secretary 0.00 0.00 0.00 1 0.00 0.501 0,50 0.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 1.00 1.00 1.00 1 00 1,00 1.00 0.00 Office Assistant II 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Total 7.70 7.70 8.00 5.75 7.25 7.25 0.00 178 Fire Adopted Budget-FY 2011112 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Emergency Response PERSONAL SERVICES Salaries, Permanent 10,756,407 11,732,821 12,700,033 12,648,978 12,565,974 13,739,728 8.62% Salaries,Temporary 18,320 17."0 841 17,000 17,000 17,000 0.00% Salaries,Overtime 4,273,243 4,167,883 3,083,393 3,135,592 3,135,592 3.131,632 -0.13% Leave Pay Outs 3,720 223,240 296,349 Benefits 6,596,356 6,629,674 6,840.219 7,557,190 7,510,085 7,316,662 -3.18% PERSONAL SERVICES 21,648,045 22,771,068 22,920,835 23,358,760 23,228,651 24,205 022 3.62% OPERATING EXPENSES Utilities 928 1,101 1,999 26,000 Equipment and Supplies 564,527 500,704 345,259 401,872 407,074 290,238 -27.78% Repairs and Maintenance 110,611 67,270 54,728 157,643 157,612 101,143 -35.84% Conferences and Training 43,218 27,726 21,124 48,212 48,212 20,412 -57.66% Professional Services 26,627 36.228 20,562 33,250 33,250 33,250 0.00% Other Contract Services 9,589 4,822 3,660 6,410 6,410 5,660 -11.70% Rental Expense 2,991 13.298 4,891 4,477 4,477 277 -93.81% Payments to Other Governments 967.038 804.167 1,146,537 965,523 939,523 909,176 -5.84% Expense Allowances 17,522 17,237 18,408 17,550 17,560 15,950 -9.12% Other Expenses 2.868 3,476 3,082 2,500 2,500 3,300 32.00% OPERATING EXPENSES 1,745,917 1,476028 1820249 1637437 1642,608 1,379,406 -15.76% CAPITAL EXPENDITURES Improvements 125.740 4,288 Equipment 46,892 Vehicles 21.671 CAPITAL EXPENDITURES 68,564 125,740 4,288 Total 23,462,525 24,372,826 24,646,372 24,996,197 24,871,259 25,584,429 2.35% Significant Changes As a result of the consolidation of city Beet services, the salaries, benefits,and operations funds for Support Services personnel were transferred to the Public Works Department. Funding for equipment and supplies, clothing and uniforms, conferences and training,and other operating accounts have been reduced in order to lower expenditures due to current economic conditions. The reduction of over$200,000 in regular overtime funding implemented in FY 2010111 will also continue. The amounts budgeted for payments to Metro Cities Joint Powers Authority for emergency dispatch services and Central Net Operations Joint Powers Authority for training were reduced to reflect budget reductions made by each of these agencies. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 201152 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Battalion Chief 4.00 4.00 4.00 4.00 4.00 4,00 0.00 Deputy Fire Marshal 2.00 2.00 2,00 2.00 2.00 2.00 0.00 Fire Captain 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Fire Engineer 30.00 30.00 30.00 30.00 30.00 30.00 0.00 Firefighter Paramedic 36.00 36.00 36.00 36.00 36.00 36.00 0.00 Firefighter 12.Do 12.00 12.00 12.00 12,00 12.00 0.00 Mechanic 111 1,00 1.00 1.00 1.00 0.00 0,00 0.00 Equip/Auto Maint Crewleader 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Total 117.00 117.00 117.00 117.00 115.00 115.00 0.00 179 Fire Adopted Budget-FY 2011112 - '- Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Prevention PERSONAL SERVICES Salaries,Permanent 864,419 1,000,696 885,412 816,107 816,107 808,603 -0.92% Salaries,Temporary 3,524 8,390 10.000 10,000 43,100 Salaries,Overtime 118,804 102.031 97,543 91,200 91,200 91,200 0.00% Leave Payouts 34,724 47,888 Benefits 531.523 572.805 429,575 385,256 385,256 390,001 1.23% PERSONAL SERVICES 1,518,269 1.7 648 1 30 662 1 302 582 1 332 904 2.33% OPERATING EXPENSES Utilities 2,640 3,368 875 2,900 2,900 2.900 0.00% Equipment and Supplies 21,780 14,184 14,761 13,123 13.123 10.723 -18.291% Repairs and Maintenance 174,670 99,724 147,468 61,850 61.850 71.600 15.76% Conferences and Training 13,558 8.567 5,554 7,900 7.900 3.250 -58.86% Professional Services 43,866 43,935 21,773 51,005 66,989 51,505 0.98% Other Contract Services 117,271 54,884 89,229 111,583 111,583 86.083 -22.85% Rental Expense 44,469 47,145 46,947 47,300 47,300 47,900 1.27% Expense Allowances 1419 6.351 5,871 10.102 10.102 10,102 0,00% Other Expenses 5.263 3.522 6,311 6.000 6,000 6,000 0.00% OPERATING EXPENSES 424,934 281,680 338,789 311,763 327,747 290,06 -6.96% CAPITAL EXPENDITURES Equipment Vehicles 6.144 CAPITAL EXPENDITURES 6144 Total 1,943,203 2,006,470 1,799,207 1,614,325 1,630,309 1,622,967 0.54% Significant Changes Permanent salaries and benefits are being reduced to reflect the conversion of the Fire Development Specialist position to non-safety. Equipment and supplies,conferences and training,and other operating accounts have also been reduced in order to lower expenditures due to current economic conditions. Oil royalty payments were reduced to reflect a lower projection for oil well revenue. This reduction offsets an - increase in oil well maintenance funding to maintain the city's oil production system. To address shortfalls in grant funding, additional appropriations in temporary salaries have been made to fund an Oil Field Inspector position. - FY 2007108 FY 2008109 FY 2009/10 FY 2010N1 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Fire Division Chief 1.00 1.00 1.00 1,00 1 00 1.00 0.00 Deputy Fire Marshal 1.00 1.00 1.00 1.00 1 00 1.00 0.00 Fire Dev Specialist(Safety) 1.00 1.00 1.00 1,00 1,00 0.00 (1.00) Fire Dev Specialist(Non-Safety) 0.00 0.00 0.00 0,00 0.00 1.00 1.00 Fire Safety Program Specialist /.D0 1.00 1.00 0.00 000 0.00 0.00 Fire Protection Analyst 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Protection Specialist 4.00 4.00 0.00 0.00 0.00 0,00 0.00 Fire Prevention Inspector 0.00 0.00 3.00 3.00 3.00 3.00 0.00 Administrative Secretary 1.00 1.00 1.00 1,00 1,00 1,00 0.00 Total 10.00 10.00 9.00 8.00 8.00 8.00 0.00 180 Fire Adopted Budget-FY 2011112 Department Budget Summary General Fund By Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 21111/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program PERSONAL SERVICES Salaries,Permanent 2,035,004 2,301,276 2,337,884 2,311,608 2,358,125 0.87% Salaries,Temporary 6,787 (892) 8,000 8,000 12,120 51.50% Salaries,Overtime 757,686 697,443 586,000 586,000 579,000 -1.19% Leave Payouts 7,499 11.040 Benefits 1,025,763 1,154,988 1.292,344 1,280,622 1,238,786 -4.14% PERSONAL SERVICES 3832739 4,163655 4224228 4186 &i88 A3i -0.86% OPERATING EXPENSES Equipment and Supplies 469,596 358,531 381,500 409,727 339.475 -11,02% Repairs and Maintenance 118,258 23,625 11,500 11,500 28.000 143,48% Conferences and Training 12,529 3,379 7,250 7,250 7,000 -3.45% Professional Services 14,629 4,335 296,250 296,250 297.000 0.25% Other Contract Services 386,486 350,684 100,833 100,833 77.333 -23.31% Rental Expense 8,454 324 6,100 6,100 Expense Allowances 3,100 3.400 4,100 4,100 1,800 -56.10% Other Expenses 6,393 46 OPERATING EXPENSES 1,006658 744323 807,533 835760 750608 -7.05% CAPITAL EXPENDITURES Improvements 45.318 100 783 74,271 Equipment 127,945 1.229 Vehicles 479,507 CAPITAL EXPENDITURES 652,770 102,012 74,271 Total 5,492,167 5,010,191 5,031,761 5,096,260 4,938,639 -1.85% Significant Changes Permanent salaries and benefits are being reduced to reflect the defunding of one Deputy Fire Marshal position and the transfer of one Mechanic III position to the Public Works Department as part of of the consolidation of city fleet services. Regular overtime,and operating accounts,including advertising contract services,have been reduced as cost saving measures due to current economic conditions. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Fire Marshal 0.00 1_00 1.00 1.00 i 00 1 00 0.00 Firefighter Paramedic 0,00 12.00 12.00 1200. 12.00 1200. 0.00 Emergency Medical Srvs Coord 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Fire Medical Coordinator 0.00 1.00 1.00 1.00 1.00 1,00 0.00 Mechanic III 0.00 2,00 2,001 1.00 0.00 0.00 0.00 Ambulance Operator 0.00 24.00 24.00 24.00 24.00 24.00 0.00 Accounting Technician II 0.00 2.00 2.00 2.00 2.00 2.00 0.00 Office Assistant It 0.00 2.00 2001. 2.00 1.001 1.00 0.00 Total 0.00 45.00 45.00 44.00 42.00 42.00 0.00 181 Fire Adopted Budget- FY 2011112 Department Budget Summary Other Funds By Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Fire Medical Program Isox) PERSONAL SERVICES Salaries,Permanent 2,016,487 Salaries,Temporary 32,288 Salaries,Overtime 775,072 Benefits 1,101,755 PERSONAL SERVICES 3925602 OPERATING EXPENSES Utilities 50 Equipment and Supplies 694,896 Repairs and Maintenance 147,373 Conferences and Training 23,192 Professional Services 16,577 Other Contract Services 537,331 Rental Expense 8,060 Interdepartmental Charges 576,064 Expense Allowances 3,550 Other Expenses 13 OPERATING EXPENSES 2,007,106 CAPITAL EXPENDITURES Improvements 89.042 Equipment 144.476 Vehicles 377,819 Software-Capital 13,254 CAPITAL EXPENDITURES 624S91 NON-OPERATING EXPENSES Transfers to Other Funds 4.013.249 NON-OPERATING EXPENSES 4013,249 Total 10,570,548 Significant Changes In FY 2008/09 the FireMed Fund was incorporated into the General Fund. Appropriations for the FireMed program can be found on the FireMed General Fund division sheet within this department. Historical data is shown here for reference. 182 Fire Adopted Budget-FY 2011112 Department Budget Summary Other Funds By Object Account OTHER FUNDS Fire Medical Program(502) (continued) FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Fire Marshal 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Firefighter Paramedic 12.00 0.00 0.00 0.00 0.00 0.00 0.00 Emergency Medical Services Coord 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire Medical Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Mechanic III 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Ambulance Operator 24.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant It 2.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 45.00 0.00 0.00 0.00 0.00 -0.0ul 0.00 FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00502 FireMed Program 6.210.000 Total 6,210,000 183 Fire Adopted Budget-FY 2011112 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year HAZMAT CUPA tsol,l Training Center 17041,Grants Ivimi,uel PERSONAL SERVICES Salaries,Permanent 377.619 331,613 306,724 266,389 325,884 273,746 2.76% Salaries,Temporary 27.117 35,923 77,348 72,585 72,585 34,185 -52.90% Salaries,Overtime 115.926 11.148 61,041 11,000 221.219 11,000 0.00% Leave Payouts 5,483 1,622 Benefits 109,439 109,130 114,264 114,233 114,233 136,542 19.53% PERSONAL SERVICES 630102.:-" 20s 733921 455473 -1.88% OPERATING EXPENSES Utilities 36,536 23,841 32,236 65.600 65.600 71,400 8.84% Purchased Water 139 98 206 1,000 1.000 1,000 0.00% Equipment and Supplies 227,155 447.970 316,635 76,640 388,324 56,040 -26.88% Repairs and Maintenance 37.133 24,112 19,264 40,114 40,114 26,114 -34.90% Conferences and Training 40,423 10,696 17,204 6,100 22,351 1,000 -83.61% Professional Services 13.677 2.880 1,911 Other Contract Services 56,816 21,280 19,795 1,710 165,625 1.210 -29.24% Rental Expense 1,960 1.972 301 6,800 6,800 6.500 4.41% Expense Allowances 190 44 OPERATING EXPENSES JIMMIAl 532894 406,550 197,964 689,814 163,264 -17.53% CAPITAL EXPENDITURES Improvements 386,955 360.333 238,989 134,048 189,973 229,301 71.06% Equipment 107,637 34.940 58,812 144,250 Vehicles 22,265 Capital Software 14,697 CAPITAL EXPENDITURES 494,592 395,273 334764 134,048 334,223 229,301 71.06% NON-OPERATING EXPENSES Transfers to Other Funds 53 445 13.000 13,000 13,000 13,000 13,000 NON-OPERATING EXPENSES 53445 13,000 13000 13,000 13000 13,000 0.00% Total 1,592,168 1,434,463 1,315,313 809,220 1,770,959 861,036 1 6.40% Significant Changes Reductions were made in temporary salaries, supplies,maintenance,and training and conferences accounts for the HazMat CUPA Program and Central Nel Operations Authority. These reductions reflect the continuing need to reduce expenditures in response to current economic conditions.To address shortfalls in grant funding,additional appropriations in the Fire Prevention division have been made to fund an Oil Field Inspector position. 1114 Fire Adopted Budget-FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS HAZMAT CUPA(501.)Training Center(704.)Grants(various) (continued) FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual A&WIlIktual Adopted Revised Adopted Prior Year Fire Battalion Chief 0.30 0.30 0.00 0.00 0.00 0.00 0.00 Haz Mat Program Specialist 1.00 1.00 1.00 1,00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.00 0.25 0.25 0.25 0.00 Fire Training Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 1.00 1.00 1.001 1.00 0.00 0.00 0.00 Administrative Secretary 2.00 2.00 2,00 2.00 2.00 2.00 0.00 'Paid out of Redevelopment Fund 305 aad 306(Housing Sef Asitle). Total 5.30 6.30 5.00 5.25 4.25 4.25 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Revenue Summary Actuai Actual Actual Adopted Revised Adopted Prior Year 00501 CUPA 201,937 216,603 195,600 215.000 215,000 210.000 -2.33% 00704 Fire JPA Fund 520,405 484,322 400.304 389,000 389,000 206.000 -47 04% 00763 Citizen Corp Go Serve 02/03 (726) 00764 FEMA/EOC 36,233 40,274 00776 Used Oil loth Cycle 04105 20 (65) 00790 Firefighters Grant 05106 (9,876) 00794 WMD-MMRS 06/07 78,887 21,258 00829 Used Oil 5/6th Cycle 28,981 17,982 4,349 00894 WMD-DHHS 33,086 8,955 4,153 00902 Used Oil 10th Cycle 06/07 12,292 20,444 - 00903 Homeland Security UASI 06107 41,885 5,507 00905 Fireman's Fund 06/07 (15) 00908 Fireman's Fund 07/08 12,357 (529) 00912 Homeland Security UASI 07/08 33,337 58,110 87,491 00913 WMD-MMRS 07108 242,601 (3,055) 00922 Fire Act Grant 2008 19,636 (55) 00925 Homeland Security UASI 08/09 40,308 00926 Homeland Security MMRS 08/0 00929 PSIC Grant 08109 225,118 304 00934 Fireman's Fund Heritage 09110 12,134 00941 Homeland Security UASITLO 0 2,573 00945 Homeland Security MMRS 09/1 316,403 00947 EMPG 1 Oil 1 50,000 00951 Used Oil 14th Cycle 08/09 50,723 00952 Fireman's Fund Heritage 1 Oil 1 15,000 1 00958 Homeland Security UASI 09/10 50,659 00960 Used Oil OPP1 10/11 64,690 Total 977,238 1,311,789 804,098 604,000 1,151,475 416,000 -3113% 185 Fire Adopted Budget-FY 2011112 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007MB PY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Department I Business Unit Actual Actual Actual Adopted Revised Adopted Pdor Year FIR Fire ADM Administration 10065101 Fire Admin 930.112 942,815 886.022 511 443 811 443 870,097 7.23% 10065301 Emergency Operations Center 351.215 319,345 156.839 46022 99,072 143,295 211.36% ADM Admin6tralbn I,=Iw IN2,160 1 2 "7AN 910516 1,013A92 18.18% ER Emergency Response 10065203 Fire Suppression 20,791,958 21,589,931 21,632,666 22.024,845 21,975,000 22,838,606 3.69% 1 G065303 Hazmat Response 2,356,962 2.459.923 2.611.885 2,636,578 2,638,595 2,741,573 3.98% 10065304 Search/Rescue 5.223 11.350 6620 8,685 8,685 4250 -51.07% 10065702 Support Services 308,383 311.623 294,202 326,089 248,979 -100.00% ERE libespdaraul, 23AN.525 24,372826 24,645,372 24,NG,197 24,111711,259 26 " 2.35% FM FireMed 10065401 FireMed Administration 1.026.937 754,520 711,818 739,833 734,558 3.19% 1D065402 FireMed Program 2.605,080 2853,015 2860.773 2,897,149 2,767,208 -3.27% 1D065403 Emer enc Trans ort Program 1.860.150 1402,655 1,459,170 1459,279 1,436,874 -1.53% FM FbeMed 6 167 6010191 5,031,761 6 61 4,938,640 -1.85% FP Fire Prevention 1G065201 Fire Prevention 1943,203 2,006469 1798.604 1,395,792 1,411.776 1380,234 -1.11% 10065204 Oil Production 403 218.533 218.533 242.733 11.07% FP Fire Prevention 1,943,203 2 006 9 1,799,207 JJ1114,326 1630309 1,622,967 0.54% Omer Funds 50165501 Hazmat CUPA 248,523 195.871 312028 273,272 273,272 232.346 -14,98% 50165M CUPA-Fire Tds 13.000 13,000 13.000 13,000 13,0D0 13,000 50265401 Fire Mad Administration 1,364,587 50265402 Fire Med Program 3.241.710 50265403 Emergency Transport Program 1.374.936 50265999 Fire Med-Fire Title 4,589,313 70465101 CNOA Adminisralion 521,835 679,969 546.337 522,948 578,873 615 692 17 73% 70465102 FV Member Specific Am 11,093 76365301 Citizen Corp Go Serve 02/03 8,375 3,161 12.477 76465003 EMPG Gram 04/05 1,617 76465DD4 EMPG Gram 05/06 18,082 965 76465005 EMPG Gram 06107 10,759 3.967 76465OD6 EMPG Gram 07108 22 567 76465008 EMPG Gram 09/10 21 800 77666002 Used Oil 10th Cycle 04105 640 78965301 AmenCorps Gram 05/06 24.345 79465301 WMD-MMRS 06107 79.836 82966002 Used Oil 12m Cycle 06/07 32.225 695 85565101 Fire Station Facilities D6/07 142.000 86865101 Fire Station Facilities OS/06 104,149 89465301 WMD-DHHS 73,336 41,905 56,414 211,090 90266002 Used Oil 13th Cycle 07/08 4,060 20,585 19,780 8,971 90365301 Homeland Security UASI 06/07 47,392 90565301 Fireman's Fund 06/07 16.345 9DB65301 Fireman's Fund 07108 9,466 2.362 91265301 Homeland Security UASI 07/08 66,652 13,177 71 91265302 Homeland Security USAR 07= 52,299 46,372 91365301 WMD-MMRS 07108 180.290 59.256 92265MI Fire Act Gram 2008 19.581 92565301 Homeland Security UASI 08/09 3,520 39,616 33,230 92565302 UASI VolunleerTmiler 3,282 28,565 92665301 Homeland Security MMRS 08/09 91,936 203,764 20,404 92965301 PSIC Grant 08/09 225,421 93465301 Fireman's Fund Heritage 09/10 11,164 865 94165301 Homeland Security UASITLO 09' 2,573 22.427 94565301 Homeland Seamy MMRS 09/10 316,403 94765001 EMPG 10/11 21.695 94765301 Hazard Mitigation 10/11 50,0D0 95166002 Used Oil 14th Cycle 08109 50,723 95265301 Firemen's Fund Hemage 10/11 15,0D0 95865301 Homeland Sammy UASI 09110 25.659 96066002 Used Oil OPP1 10111 64.690 Other Fwl 6.409. General Fund 26,687.055 33,133,622 32,397,631 32,499,749 32,508,344 33,159,428 2.03% Other Funds 12,162.715 1434,463 1,315.313 809220 1770.959 861,038 6.40% Grand Total 38,849,770 34,668.086 33,712,944 33,303,968 34,279,303 34,020ANI 2.14% 186 LI77. City of Huntington Beach Human Resources Adopted Budget — FY 2011112 Director of Hum=Resources] ADMINISTRATION Personnel Analyst Administrative Assistant (.50) RISK MANAGEMENT LABOR BENEFITS 8 TRAINING RECRUITMENT& RETENTION Personnel Analyst Principal Lk Manager Personnel Coordinator for Principal Personnel Analyst Principal Risk Manager Rideshare Coordinator(0.50) Personnel Analyst Senior personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary Office Assistant II SAFETY/WORKERS COMPENSATION Safety&Loss Prevention Analyst 187 Human Resources Department Descriptions The Human Resources De- partment's primary role is to provide responsive profes- sional human resource man- agement assistance to City Departments and to attract, R develop and retain quality employees. The department is operationally comprised of five divisions: Administration, Benefits and Training, Employee Relations, Recruit- ment and Selection, and Risk Management. Human Resources support the i City in all aspects of selection, - training, and professional development of skilled employees providing the highest quality service to the community. Human Resources oversees a variety of functions including; coordination of performance evaluations, employee training, Surf City University classes and workshops, the disciplinary process, labor negotiations, employee relations, benefits administration, and classification and compensation. The Risk Management Division is responsible for managing the City's risk and employee safety programs. This division develops, administers, and coordinates citywide liability insurance and risk management programs including workers' compensation, public claims liability, loss prevention, and safety. The division also coordinates loss control training and directs safety activities at all levels to avoid or reduce loss exposure. This division manages the City's liability insurance claims process including the investigation and settling of claims against the City. Ongoing Activities& Projects Human Resources • Manage the recruitment, testing, and selection processes, including administration of the NEOGOV online recruitment system • Plan and implement citywide training programs and courses offered through Surf City University • Coordinate labor relations meetings, process follow- up items, and handle contract interpretation issues • Administer the City's health and retirement plans • Administer the classification and compensation plan ]'4 • Oversee labor and employee relations administration 3 Risk Management Division • Prepare annual risk management report including claims statistics, evaluation, insurance coverage, and renewals • Investigate, evaluate, process, and settle or deny all liability claims • Process property, liability, and benefit insurance renewals and file claims for reimbursement • Process insurance certificates annually and monitor compliance • Oversee the workers' compensation program • Maintain a comprehensive occupational health and safety program 188 Human Resources Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009110 FY 2010/11 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Provide professional guidance to at least four Improve Internal departments on restructuring issues due to and External reduced staffing. Communication Measure: i #of departments reorganized/restructured N/A 4 4 Goal: 2. Continue open communication with employees Improve Internal and labor groups through Labor Management and External Relations Committee (LMRC)meetings, meet& Communication confer, and department newsletters. Measure: #of annual meetings conducted and newsletters N/A 26 16 published Goal: 3. Provide at least four safety training workshops to Improve Internal employees to reduce accidents and injuries. and External Communication Measure: #of safety workshops conducted N/A 9 4 Goal: 4. Review and update 10%of job classification Improve Internal specifications. and External Communication Measure: %of job classification specifications reviewed 10% N/A N/A Goal: 5. Maintain a broad spectrum of training and career Improve Internal development opportunities for city staff by and External increasing on-line/webinar offerings by 25%. Communication Measure: % increase in on-line/webinar-based career 25% N/A N/A development offerings Goal: 6. Improve communication and education about the Improve Internal ' workers'compensation system by conducting and External quarterly training and education workshops. Communication Measure: #of quarterly workers' compensation workshops 4 N/A N/A offered 189 Human Resources Accomplishments& Goals FY 2010/11 Accomplishments • Developed and conducted retirement processing procedure workshops and prepared benefit submittals for ten percent of the City's workforce electing an early retirement incentive package Public Agency Retirement Services (PARS) • Worked with stakeholders to implement revised health insurance plan designs; resulting in reductions to premium increases from 11.8% to 5.5% for the CSAC-EIA Blue Shield PPO and from 11.8% to 9.7% for the CSAC-EIA Blue Shield HMO plans, resulting in cost savings of $136,329 and $97,809 for the Preferred Provider Organization (PPO) and Health Maintenance Organizations (HMO) plans, respectively • Reached agreements with the following Associations: NA, MEA, and MEO for holiday closure • Updated class plan with revisions to fifteen job specifications • Created new Equal Employment Opportunity (EEO) policy (Administrative Regulation 419) • Successfully transferred six employees slated for layoff to new positions • Filled over 100 requisitions (regular, promotional, and temporary) resulting in approximately 130 promotions/hires • Implemented the outsourcing of the City's Workers' Compensation program saving the City approximately$125,000 per year • Successfully recovered $52,000 in property damage claims since January 2011, and recovered $102,000 in 2010 • Implemented the following programs • Supervisor/Manager Training on the Workers' Compensation process • Fire Extinguisher training • Hazard Communication (Material Safety Data Sheets) • Incident Investigation Training for Police Department& Safety Committee • Ergonomics Training for Art Center& Police Department(Records; Dispatch) • Safety Training Requirements for Employees (Public Works Supervisors) • Created City Hall Safety Committee and coordinate quarterly meetings • AB 2774—Webinar • Created Written Forklift Program and reviewed requirements with Public Works Supervisors FY 2011/12 Goals • Complete audit of required documentation of dependents for health insurance enrollment • • Coordinate with the Finance and Information Services Departments regarding the implementation of MyCaIPERS database conversion • Update class plan with revisions to outdated job class specifications • Successfully conclude negotiations with the following Associations: MSOA/MSMA for a successor Memoranda of Understanding (MOU) 190 Human Resources Accomplishments& Goals • Conduct and complete recruitments (from posting date to creation of eligible list) within 60 days on average • Reduce cost of Liability Claim settlements • Educate Administration, Department Directors, and Division Managers in areas of Workers' Compensation, Occupational Safety Health Administration requirements and Insurance coverage, specifically in areas of required training, written programs, and recordkeeping requirements • Update Human Resources and Risk Management Administrative Regulations 191 Human Resources Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 1,320,948 1,498,312 1,523,895 1,602,939 1,393,946 1,330,689 -16.98% Salaries,Temporary 40,605 9,806 Salaries,Overtime 2,358 1,082 420 Leave Payouts 260 27,505 22,001 Benefits 495,102 519,316 556.142 569.833 527,610 542.843 -4.74% PERSONAL SERVICES 1,969,273 2,066,022 2,102,457 2172 772 1,921,656 1,873,532 -13,77% OPERATING EXPENSES Equipment and Supplies 79,036 42,118 67.477 153,500 158,513 97,700 -36,35% Repairs and Maintenance 10,073 350 130,000 130,000 20,000 -84,62% Conferences and Training 170.715 102,301 83,721 162,000 162,000 136,400 -15.80% Professional Services 3.210,879 2,852,081 2,629,807 1,205,000 1,805,564 1,526,500 26,68% Other Contract Services 114,861 136,438 96,402 154,000 329,000 330,000 114,29% Claims Expense 1,876,147 2,277,825 1,325.269 3,575,000 4,267,108 3,075,000 -13.99% Insurance 2,434,191 2,349.469 2,844,246 2,125,000 2,377,385 2,185,000 2,82% Expense Allowances 6,162 6.023 6,026 6.000 6,000 6,000 0,00% Other Expenses 487 1.000 1,000 1,000 0,00% OPERATING EXPENSES 7,902,062 7,766,606 7,053434 7,511,500 9,236570 7377600 -1.78% NON-OPERATING EXPENSES Payroll Charges (5.036,462) (5,073,373) (3.872,485) (3,388,155) (4,930,263) (4,302,074) 26.97% NON-OPERATING EXPENSES (5,036,462) (6,073,373) (3,872,485) (3,388,165 4,930,263 4,302,074 26,97% Grand Total 4,724,873 4,749,255 5,283,406 6,296,117 6,227,863 4,949,058 -21.40% General Fund 4.724,873 4,729,332 5,208,887 6,185,520 6.113.546 4,842,548 -21.71% Other Funds 19.922 74,519 110,597 114.317 106,509 -3.70% Grand Total 4,724,873 4,749,255 5,283,406 6,296,117 6,227,863 4,949,058 -21.40% Personnel Summary 20.00 20.50 20.50 15.50 15.00 15.00 10.00 192 Human Resources Adopted Budget- FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 1,320,948 1,484,510 1,490,565 1,567,933 1,358,941 1,291,315 -17.64% Salaries,Temporary 40,605 9,806 Salaries, Overtime 2,358 1,082 420 Leave Pay Outs 260 27,505 22,001 Benefits 495,102 515,389 545.205 558,741 516,518 529,608 -5.21% PERSONAL SERVICES 1,859,273 2,038,293 2,058,190 2,126,676 1,875,459 1,820,923 -14,38% OPERATING EXPENSES Equipment and Supplies 79,036 39,978 37,829 96,000 97,293 56,000 41.67% Repairs and Maintenance 10,073 350 130,000 130,000 20,000 -84.62% Conferences and Training 170,715 102,248 83,606 161,000 161,000 135,200 -16,02% Professional Services 3,210,879 2,852,081 2,629,807 1,200,000 1,800,564 1,516,500 26.38% Other Contract Services 114,861 136,438 96,402 154,000 329,000 330,000 114.29% Claims Expense 1,876,147 2,277,825 1,325,269 3,575,000 4,267,108 3,075,000 -13.99% Insurance 2,434,191 2,349,469 2,844,246 2,125,000 2,377,385 2,185,000 2.82% Expense Allowances 6,162 6,023 6,023 6,000 6,000 6,000 OPERATING EXPENSES 7,902,062 7,764,412 7,023,182 7,447,000 9,168,360 7,323,700 -1.66% NON-OPERATING EXPENSES Pa roll Charges (5.036,462) (5.073.373) (3.872.485) (3,388,155 4,930,263 4,302,074 26,97% NON-OPERATING EXPENSES (5,036,462) (5,073,373) (3,872,485) (3,388,166) 4,930,263 4,302,074) 26,97% Total 4,724,873 4,729,332 5,208,887 6,185,520 6,113,546 4,842,549 -21.710/( Personnel Summary 20.00 20.00 20.00 15.00 14.50 14.50 0.00 y 193 Human Resources Adopted Budget - FY 2011/12 Department Budget Summary I General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Human Resources PERSONAL SERVICES Salaries, Permanent 1,320,948 1,484,510 1,490,565 1,567,933 1,358,941 1,291,315 -17.64% Salaries,Temporary 40,605 9,806 Salaries, Overtime 2,358 1,082 420 Leave Payouts 260 27.505 22.001 Benefits 495,102 515,389 545.205 558,741 516,518 529,608 -5.21% PERSONAL SERVICES 1,869,273 2,038,293 2,058,190 2,126,676 1,875,459 1,820,923 -14,38% OPERATING EXPENSES Equipment and Supplies 79,036 39,978 37,829 96,000 97,293 56,000 -41.67% Repairs and Maintenance 10,073 350 130,000 130,000 20,000 -84.62% Conferences and Training 170,715 102,248 83,606 161,000 161,000 135,200 -16.02% Professional Services 3,210,879 2,852,081 2,629,807 1,200,000 1,800,564 1,516,500 26.38% Other Contract Services 114,861 136,438 96,402 154.000 329,000 330,000 114.29% Claims Expense 1,876,147 2,277,825 1,325,269 3,575,000 4,267,108 3,075,000 -13.99% Insurance 2,434,191 2,349,469 2,844,246 2,125,000 2,377,385 2,185,000 2,82% Expense Allowances 6.162 6,023 6,023 6,000 6,000 6,000 0,00% OPERATING EXPENSES 7,902,062 7764412 7,023,182 7447000 9,168,350 7,323,700 -1.66% NON-OPERATING EXPENSES Pa roll Charges i5 036.462) (5,073,373) (3,872,485) 3,388,155 4,930,263 (4,302,074) 26.97% NON-OPERATING EXPENSES (5,036,462) (5,073,373) (3,872,485) (3,388,155) (4,930,263) 4,302,074 26.97% Total 4,724,873 4,729,332 5,208,887 6,185.520 6,113,546 4,842,549 -21.71% Significant Changes In FY 2010/11,the City implemented a Third Party Workers'Compensation Program Administration, resulting in the elimination of three Senior Claims Examiners overall (two due to PARS retirement, one due to staff transfer in FY 2010111). Other FY 2010/11 Human Resources staff changes resulted in the sharing of an Administrative Assistant support staff with the Information Services Department, and the elimination of a Personnel Assistant that retired in FY 2010/11. Overall, Human Resources Department staff has been reduced by 27.5%. it 40 194 Human Resources Adopted Budget- FY 2011112 ' Department Budget Summary General Fund Division by Object Account DIVISION Human Resources (continued) FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year ' Director of Human Resources 1.00 1 00 1.00 1.00 1.00 1.00 0.00 Risk Manager 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Personnel Analyst Principal 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Personnel Analyst Senior 1.D0 1.D0 1.00 1.00 1.00 1.00 0.00 Personnel Analyst 2.00 2.00 2.00 1 1.00 2,001 2.00 0.00 Safety and Loss Prevention Analyst 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Safety Officer 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Liability Claims Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Workers'Comp Examiner 3.00 3.00 3.00 1 1.00 0,001 0.00 0.00 Administrative Aide 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Personnel Assistant 3.00 3.00 3.00 2.00 2.00 2.00 0.00 Administrative Assistant 1.00 1.00 1.00 1 1.00 0.50 0.50 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant 11 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 20.00 20.00 20.00 15.00 14.50 14.50 0.00 195 Human Resources r� Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHERFUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Program(201) PERSONAL SERVICES Salaries, Permanent 13,802 33,330 35,005 35,005 39.374 12.48% Benefits 3.927 10,937 11.092 11.092 13,235 19.32% PERSONAL SERVICES 17,729 44,267 46,097 46,097 62,609 14,13% OPERATING EXPENSES Equipment and Supplies 2,140 29,648 57,500 61,220 41,700 -27.48% Conferences and Training 53 115 1,000 1,000 1,200 20,00% Professional Services 5,000 5,000 10,000 100.00% Expense Allowances 3 Other Expenses 487 1,000 1.000 1,000 0.00% OPERATING EXPENSES 2,193 30,252 64,500 68,220 53,900 -16.43% Total 19,922 74,519 110,597 114,317 106,509 -3.70% Significant Changes The Rideshare Program is funded by Air Quality Management District (AQMD) funds. In FY 2011/12, the Equipment and Supplies bud et is reduced by 27.5%. FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Rideshare Coordinator 0.00 0.50 0.50 0.50 050 0.50 1 0.00 Total 0.00 0.50 0.50 0.50 0.50 0.50 1 0.00 E 196 Human Resources Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year HR Human Resources HR Human Resources 10030401 City Services 279,909 10030402 Human Resources Administration 240,414 496.969 438,181 488,248 488,249 409,793 -16.07% 10030403 Recruitment&Retention 512,429 412,926 291,470 401,040 329,123 315,521 -21.32% 10030404 Employee Relations 118,245 195,828 223,761 283,141 284,434 289,437 2.22% 10030405 Employee Training&Development 220,293 231,216 226,416 251,737 251,737 245,691 -2.40% 10030501 Employee Benefits 255,743 296,244 276,995 294.186 294,186 308,655 4.92% 10030502 Liability Insurance 3,097.839 3,122,613 3.719,983 4,467,168 4,470,116 3,273,451 -26.72% 10030503 Employee Safety 26,464 32,081 (4,299) HR Human Resources 4,724,873 4,729,332 5,208,887 6,185,620 6,113,546 4,842,648 -21.71% Other Funds 20130101 Rideshare Administration 19,922 74,519 110,597 114,317 106,509 -3.70% Other Funds 19,922 74,519 110,597 114,317 106,509 -3.70% General Fund 4.724,873 4,729,332 5,208,887 6,185,520 6.113,546 4,842,548 -21.71% Other Funds 19,922 74,519 110,597 114,317 106,509 -3.70% Grand Total 4,724,873 4,749,255 5,283,406 6,296,117 6,227,863 4,949,068 -21.40% 197 s INTENTIONALLY LEFT BLANK 198 City of Huntington Beach Information Services Adopted Budget- FY 2011112 Director of Information Services ADMINISTRATION Administrative Assistant(.W) INFRASTRUCTURE CUSTOMER APPLICATIONS AND PUBLIC SAFETY SYSTEMS SYSTEMS SUPPORT DATABASE SUPPORT IS Communications Manager Computer Operations Business Systems Manager Business Systems Manager Manager (.W) (.50) Network Systems Administrator IS Analyst Senior IS Analyst IV IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Analyst II(3) IS Analyst IV IS Analyst 11 Telecommunications Specialist IS Technician Senior IS Analyst III IS Technician IV(2) IS Technician III IS Analyst 11(2) IS Technician II IS Analyst I IS Technician I 199 Information Services Department and Division Descriptions Information Services is an internal service department supporting all aspects of the City's technology infrastructure including computers, software, networks, telephones, and radios. The department is comprised of technical support personnel including business analysts, hardware technicians, and targeted technology area specialists. The Information Services divisions are Administration, Infrastructure Systems, Customer Support, Applications and ' Database Support, and Public Safety Systems. \4 Administration Division The Administration Division is responsible for overall leadership of the department, including strategic planning, project management, c budget development and implementation, goal setting, and implementation of citywide technology planning, standards, policies, e� ' and procedures. + i Infrastructure Systems Division The Infrastructure Systems Division maintains and secures the data, =max voice, and wireless network infrastructure. The division also .'". coordinates, procures, and processes billing for all phones, cellular phones, and broadband wireless. Maintaining the City's shared server hardware, coordinating data backup, and offsite storage are essential functions of the division. Customer Support Division The Customer Support Division provides hardware, software, and systems technical support for all City employees. The Help Desk processes over 2,000 calls for service every year. Analysts in this division also maintain the City's mapping data layers supporting spatial analysis, 3-D modeling, and map atlas production, as well as supporting desktop and mobile users. Applications and Database Support Division The Applications and Database Support Division analysts are responsible for the support of the City's enterprise software applications including JD Edwards (Financial and Human Resources/ Payroll,) Kronos (Scheduling,) Utiligy (Municipal Billing,) Cityview (Permits & Licenses,) E-mail, and the City's website. Public Safety Systems Division The Public Safety Systems Division support the specialized applications used by the City's police and fire departments. Systems supported include Police Computer Aided Dispatch, Police and Fire Records Management systems, Emergency Medical systems for FireMed, Fire Scheduling, Jail Booking, Traffic Accident Investigation, and Internal Affairs systems. Technicians in this division maintain the City's radio and mobile data computers. , `+ + 200 Information Services Ongoing Activities and Projects Administration Division • Provide overall management and leadership of the department • Develop and update City technology standards, policies, and procedures • Implement and update the City's technology master plan • Provide project management for citywide technology projects, currently including: Voice over IP Replacement of Telephone System • Business Continuity/Disaster Recovery for critical city systems ° Green Printing Initiative to reduce printing costs and a-waste Infrastructure Systems Division • Provide technical/security support for City's voice and data networks • Manage acquisition and billing for the City's land lines, phones, and pagers • Manage wired and wireless Internet access at all City facilities • Provide support for servers, virtual infrastructure, storage devices, uninterrupted power supplies, and LAN/WAN network Provide backup of all City data files and manage offsite data storage • Maintain the 4.9 GHz Wireless Point-to-Point network • Implementing PC power management and VoIP telephone system Customer Support Division • Provide support for all City desktop and laptop computers • Perform annual scheduled replacement of City desktop and laptop computers • Provide Help Desk for technology application support citywide • Support computer operations for Library branches • Maintain geographic data, products and services • Support desktop and mobile users of GIS application • Develop and support City intranet, and Internet web sites, applications, and reports Applications and Database Support Division • Streamline business processes through automation and process reengineering • Support of City Microsoft Outlook, Blackberry e-mail systems, and employee directory • Support, and maintain City's business applications and databases including: Payroll/ Human Resources, Timekeeping, Utility Billing, Permit, Document Imaging, and Library Systems • Develop and conduct computer application training classes for City employees • Manage and support Citrix thin client computing Public Safety Systems Division • Provide technical support for law enforcement, fire suppression, and emergency medical response systems • Implement Police and Fire Panasonic Toughbook Mobile Data Computers in all response vehicles and for targeted field POa operations 201 Information Services Performance Measures The City's performance measure program is in its fifth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010111 FY 2011112 Strategic Plan , ACTUAL ACTUAL BUDGET Goal Goal: 1. Increase city website usage by increasing the Improve Internal number of total visits five percent, the number of and External first-time visits two percent, and the number of Communication page viewstdocuments downloaded two percent annually. Measure: • increase in total number of visits 6% 6% 5% • increase in number of first-time visits -8% 3.5% 2% • increase in number of page views/documents 4% 26% 2% downloaded Goal: 2. Resolve 95% of computer support calls to Improve Internal Information Services Help Desk within caller time and External requirement. Communication Measure: % of calls to Help Desk resolved within caller time 98% 98% 95% requirement Goal: 3. Achieve "Meets or Exceeds Expectations" rating Improve Internal on at least 95% of post-call customer service and External surveys on Help Desk assistance. Communication Measure: % of calls to Help Desk achieving "Meets or Exceeds 70% 75% 95% Expectations"rating Goal: 4. Maintain reliability of city network by having less Improve Internal than 0.02%of unscheduled downtime. and External Communication Measure: %of unscheduled network downtime <0.04% <0.02% <0.02 202 information Services Accomplishments & Goals FY 2010/11 Accomplishments • Implemented Apple iPad electronic agenda system for City Council, this system stores and displays City Council agenda, attachments and permits annotation of the agenda • Implemented Agenda Plus — electronic workflow for City Council agenda preparation and approval • Developed and implemented program for employees to check their pay advices online — saving printing, paper and staff costs and allowing employees to access to current and older checks • Developed and implemented HBNotify — E-mail and text message subscription sign-up on City web site for automatic notification of new City content or services • Developed and implemented HBSMS, a work order management system for Public Works, which allows City staff to effectively manage the work order and inventory tracking workflow • Continued the Green Technology Initiative significantly reducing the number of PCs, printers and shared computers in use, which has produced over 200 personal printers, faxes and scanners have been eliminated since the program was initiated • Expanded the Surfcity Pipeline citizen information and service request system to be accessible on iPhones, which in 2010, the Surfcity Pipeline processed 71,000 information requests and 2,500 service requests • Expanded the amount of services available on the City website, which has received over 3 million unique visits and over 14 million pages of information downloaded in 2010/11 • Implemented the Community Services Department online camping reservation and registration system • Implemented Safari online for online class/event reservation for Community Services • Implemented Public Works water quality software Implemented SIRE document imaging for the Planning & Building Department • Designed, developed and implemented helicopter maintenance system (PilotLog) for the Police Department Implemented a volunteer scheduling system for the Library FY 2011/12 Goals • Continue implementation of City financial system upgrade • Complete upgrade of Police Computer-aided Dispatch and Records Management Systems Complete installation of the VOIP replacement telephone system — utilizing existing City data network and reducing cost of lines leased from telephone companies Implement replacement Fleet Management System 203 Information Services Accomplishments&Goals • Complete the upgrade of City Personal Computer (PC) and laptops to Microsoft 7 operating system • Implementation of integrated voting system for City Council • Implement virtual desktop infrastructure for Library public lab computers • Continue implementation of Automated Meter Reading (AMR) system for Public Works Water • Complete the implementation of document imaging and integration with Intergraph for Police Department Records Division 204 Information Services Adopted Budget - FY 2011/12 - Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 3,056.037 3,274,928 3,228,060 3,152,149 2,780,013 2,775,082 -11.96% Salaries,Temporary 40,633 92,172 65,340 33,120 36,720 33,120 0.00% Salaries,Overtime 76,463 43,474 10,492 34,000 34,000 34,000 0.00% Leave Payouts 983 63,124 112,288 Benefits 1,073,670 1.087.795 1,104,617 1,034,566 969,935 1,131,451 9.36% PERSONAL SERVICES 4,247,786 4,561,493 4,520,797 4,253,836 3,820,668 3,973,653 -6.59% OPERATING EXPENSES Utilities 1,052,682 938,935 891,205 884,300 884,300 834,046 -5.68% Equipment and Supplies 167,405 306,197 130,097 97,375 153,963 97,375 0.00% Repairs and Maintenance 1,165,820 1,315,702 1,191,089 975,523 1,114,842 837,357 -14.16% Conferences and Training 78,154 33,701 25,618 80,634 84,889 80,634 0.00% Professional Services 6,283 14,214 16,500 Other Contract Services 342 15,000 19,950 15,000 0.00% Expense Allowances 10,997 7,201 6.023 6,000 6,000 6,000 0.00% Other Expenses 11 390 180 180 180 0.00% OPERATING EXPENSES 2,481,351 2,616,338 2,260,874 2,059,012 2,264124 1,870,592 -9.15% CAPITAL EXPENDITURES Equipment 93,826 Software-Capital 12,167 67,700 CAPITAL EXPENDITURES 12,167 161,526 Grand Total 6,741,303 7,339,357 6,781,671 6,312,848 6,084,791 5,844,245 -7,42% General Fund 6,741,303 7..339,357 6,781,671 6,312,848 6,084,791 5,844,245 -7,42% Other Funds Grand Total 6,741,303 7,339,357 6,781,671 6,312,848 6,084,791 5,844,245 -7,42% Personnel Summary 38.00 39.00 40.00 31.00 29.50 29.50 10.00 205 Information Services (� Adopted Budget - FY 2011/12 t ' Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 3,056,037 3,274,928 3,228,060 3,152,149 2,780,013 2,775,082 -11.96% Salaries,Temporary 40,633 92,172 65,340 33,120 36,720 33,120 Salaries,Overtime 76,463 43,474 10,492 34,000 34,000 34,000 Leave Pay Outs 983 63,124 112.288 Benefits 1,073.670 1,087,795 1,104.617 1,034.566 969,935 1,131,451 9.36% PERSONAL SERVICES 4,247,786 4,561 493 4,520,797 4,253,836 3,820,668 3,973,653 -6.59% OPERATING EXPENSES Utilities 1,052,682 938,935 891,205 884,300 884,300 834,046 -5.68% Equipment and Supplies 167,405 306,197 130,097 97,375 153.963 97,375 Repairs and Maintenance 1,165,820 1,315,702 1,191,089 975,523 1,114,842 837,357 -14.16% Conferences and Training 78,154 33,701 25,618 80,634 84,889 80,634 Professional Services 6,283 14,214 16,500 Other Contract Services 342 15,000 19,950 15,000 Expense Allowances 10,997 7,201 6,023 6,000 6,000 6,000 Other Expenses 11 390 180 180 180 OPERATING EXPENSES 2,481,351 2,616,338 2,260,874 2,059,012 2,264,124 1,870,592 -9 15% CAPITAL EXPENDITURES Equipment 93,826 Software-Capital 12,167 67,700 CAPITAL EXPENDITURES 12,167 161,526 Total 6,741,303 7,339,358 6,781,671 6,312,848 6,084,791 6,844,245 Personnel Summary 39.00 40.00 40.00 31.00 29.50 29.50 0. 00 206 Information Services Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account C DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 399,278 359,752 319,685 343,460 343,460 211,555 -38,40% Salaries,Temporary 91 43,651 33,120 33,120 33,120 0.00% Salaries,Overtime 215 297 500 500 500 0.00% Leave Payouts 10,279 Benefits 122,823 105,173 96,626 100,863 100,863 74,009 -26.62% PERSONAL SERVICES 522,316 465,016 470,539 477,943 477,943 319,184 -33.22% OPERATING EXPENSES Equipment and Supplies 21,924 15,115 6,361 9,900 11,690 9,900 0.00% Repairs and Maintenance 9,345 (4,719) Conferences and Training 17,269 4,567 30 4,250 4,250 4,250 0.00% Expense Allowances 5,985 6,023 6,023 6,000 6,000 6,000 0.00% Other Expenses 5 374 OPERATING EXPENSES 54,628 21,360 12,414 20,150 21,940 20,150 0.00% Total 576,844 486,376 482,953 498,093 499,883 339,334 -31.87% Significant Changes An Administrative Assistant is being shared with the Human Resources Department. FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Information Services 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Project Manager 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 0.50 0.50 0.00 Total 4.00 4.00 4.00 2.00 1.50 1.50 0.00 207 Information Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Applications & Database Support PERSONAL SERVICES Salaries, Permanent 948,275 1,094,483 1,127,912 1,157,895 839,208 783,858 -32.30% Salaries,Temporary 3,517 4,509 Salaries,Overtime 17,156 11,515 1,006 6,000 6,000 6,000 0.00% Leave Payouts 12,262 18,445 Benefits 317.202 343.162 356,905 357,375 280.646 310,713 -13.06% PERSONAL SERVICES 1,286,150 1,466,931 1,504,267 1,521,271 1,126,854 1,100,571 -27.65% OPERATING EXPENSES Utilities 482 Equipment and Supplies 52,552 61,069 9,061 3,075 25,854 3,075 0,00% Repairs and Maintenance 396,367 531,753 513,558 556,213 653,107 419,713 -24.54% Conferences and Training 13,699 12,547 1,658 10,000 13,400 10,000 0,00% Other Expenses 180 180 180 0.00% OPERATING EXPENSES 462,618 606,850 524,277 569,468 692,542 432,968 -23,97% CAPITAL EXPENDITURES Software-Capital 12,167 CAPITAL EXPENDITURES 12,167 Total 1,760,934 2,071,781 2,028,544 2,090,739 1,818,396 1,533,539 -26.65°/ Significant Changes The decrease in Personnel Services reflects the elimination of one position following the retirement of the incumbent and the movement on one(1)Senior Info Systems Analyst to the Infrastructure Systems division in FY 2010/11 to maximize efficiency o operations in the face of overall department staff reductions. Additionally, Operating Expenses were reduced by negotiations with vendors and the one-time elimination of the annual JD Edwards software maintenance due to a pending system upgrade of the _ Ci 's financials stem. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Business Systems Manager 1.00 1.00 1.00 1.00 0.50 0.50 0.00 Info Systems Analyst Senior 3.00 3.00 3.00 3.00 2.00 2.00 0.0o Info Systems Analyst IV 5.00 5.00 2.00 2.00 1.00 1.00 0.00 Info Systems Analyst III 1.00 1.00 2,00 1.00 1.00 1.00 0.00 Info Systems Analyst II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Info Systems Analyst 1 3.00 3,00 1.00 1.00 1,00 1,00 0,00 FT o-ta 7 15.00 15.00 11.00 10.00 7.50 7.50 1 0.00 208 Information Services Adopted Budget - FY 2011112 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Customer Support PERSONAL SERVICES Salaries, Permanent 478,791 407,909 244,476 521,424 580,919 597,461 14.58% Salaries,Temporary 25,270 59,835 21,468 3,600 Salaries, Overtime 5,465 3,089 169 10,000 10,000 10,000 0.00% Leave Payouts 10,683 9,616 Benefits 175,285 150,649 102,841 178,912 228,813 264,073 47.60% PERSONAL SERVICES _ 0 336 .:823 31 ;871 34 22.69% OPERATING EXPENSES Utilities Equipment and Supplies 54,617 133,411 31,247 48,500 48,878 48,500 0.00% Repairs and Maintenance 51,413 69,828 18,934 67,063 67,063 67,063 0.00% Conferences and Training 12,890 3,328 18,429 19,384 20,239 19,384 0.00% Professional Services 3,783 12,714 15,000 Other Contract Services 342 15,000 15,000 15,000 0.00% Other Expenses 6 8 OPERATING EXPENSES 122,708 216 83,952 149,94 . 61,180 149,947 0.00% CAPITAL EXPENDITURES Equipment-Info Sys 93.826 Software-Capital 67.700 CAPITAL EXPENDITURES 161,526 Total 807,519 1,012,980 462,521 860,283 974,511 1,021,481 18.74% Significant Changes One(1)Senior Info Systems Technician moved from the Infrastructure Systems division, one(1)Info Systems Analyst IV from the Applications & Database Support division into this division in a reorganization and realignment within the Information Services Department in FY 2010/11 to maximize efficiency of operations in the face of overall department staff reductions. i FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Info Systems Computer Ops Mgr 0,00 0.00 1.00 1.00 1.00 1.00 &00 Info Systems Computer Ops Supv 1.00 1.00 0.00 0.00 0.00 0.00 0.00 GIS Analyst II• 0.00 0.00 0.00 2.00 2.00 2.00 0.00 Info Systems Analyst IV 0.00 0.00 0.001 0.00 1.001 1.00 0,00 Info Systems Analyst II 0.00 0.00 0.00 1.00 1.00 1.00 0,00 Info Systems Specialist III 1.00 1.00 1.00 0.00 0.00 0.00 0,00 Info Systems Technician Senior 1.00 1.00 0.001 0.00 1.001 1.00 0,00 Info Systems Technician III 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Info Systems Technician II 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Info Systems Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 0,00 '2 FTE funded by the Public Works Department but reflected here. Total 6.00 6.00 5.00 7.00 9.00 9.00 0.00 209 Information Services EO-1 Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Geographical Information Systems (GIS) PERSONAL SERVICES Salaries, Permanent 260,239 348,818 369,462 Salaries, Temporary 4,206 21,457 169 Leave Payouts 10,370 14,812 Benefits 100,878 117,981 127,064 PERSONAL SERVICES 365,322 498,626 511,507 OPERATING EXPENSES Equipment and Supplies 17,315 49,154 59,599 11.156 Repairs and Maintenance 32,131 32,141 41,626 Conferences and Training 17.646 12.310 2.317 OPERATING EXPENSES 67,091 93,605 103,542 11,156 Total 432A14 592,231 615,049 11,156 Significant Changes The GIS division was eliminated in FY 2010/11. This page is shown for historical purposes. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year GIS Manager 1,00 1.00 1.00 000 0.00 0.00 0.00 GIS Analyst 4,00 5.00 5.00 0.00 0.00 0.00 0.00 Total 5.00 6.00 6.00 0.00 0.00 0.00 0.00 210 Information Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Systems PERSONAL SERVICES Salaries, Permanent 385,486 443,377 554,739 538,488 572,808 683,632 26,95% Salaries,Overtime 1,726 1,374 1,207 7,500 7,500 7,500 0.00% Leave Payouts 9,092 Benefits 142,789 149,125 188,308 186,751 182,696 269,606 44.37% PERSONAL SERVICES 630,001 593 87T' 346 732 740-.:, 738 31.12% OPERATING EXPENSES Utilities 1,052,682 938,453 891,205 884,300 884,300 834,046 -5.68% Equipment and Supplies 15,681 20,286 16,655 23,400 34,936 23,400 0.00% Repairs and Maintenance 224,762 207,599 179,656 164,200 199,009 162,534 -1.01% Conferences and Training 8,889 702 3.185 26,000 26.000 26,000 0.00% Other Expenses 9 OPERATING EXPENSES 1,302,014 1,167,048 1,089,700 1,097,900 1,144,245 1,046,980 -4.730 Total 1,832,015 1,760,925 1,843,046 1,830,640 1,907,250 2,006,7181 9.62% Significant Changes During FY 2010/11, a Senior Info Systems Analyst staff moved into the division from the Applications & Database Support division. Telephone and maintenance cost reductions reflect the installation of a replacement telephone system that uses the City's existing data network and eliminates lines previously leased from the telephone company. Cost reductions also reflect the reduction in the number of City-issued cell phones. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year IS Communications Mgr 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Network Systems Administrator 1.00 1,00 1.00 1.00 1.00 1.00 0.00 Info Systems Analyst Senior 0.00 0.00 0.00 1 0.00 1.00 1.00 0.00 Telecommunications Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Info Systems Technician Senior 1.00 1.00 2.00 1 2.00 1.001 1.00 0.00 Info Systems Technician IV 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Total 5.00 5.00 7.00 7.00 7.00 7.001 0.00 211 Information Services Adopted Budget- FY 2011/12 Department Budget Summary , General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems PERSONAL SERVICES Salaries, Permanent 583,967 620,589 611,785 590,881 443,618 498,576 -15.62% Salaries,Temporary 7,641 6,279 52 Salaries, Overtime 51,901 27,495 7,813 10,000 10,000 10,000 0.00% Leave Payouts 983 29,809 50,044 Benefits 214,694 221,704 232,874 210,665 176,917 213,050 1.13% PERSONAL SERVICES 859,185 905,877 902,569 811,646 63006 721,926 -11.08% OPERATING EXPENSES Equipment and Supplies 5,316 27,162 8,174 12,500 21,449 12,500 0.00% Repairs and Maintenance 451.803 479,099 437,316 188,047 195,662 188,047 0.00% Conferences and Training 7.762 247 21,000 21,000 21,000 0.00% Professional Services 2,500 1,500 1,500 Other Contract Services 4.950 Ex ense Allowances 5,012 1,177 OPERATING EXPENSES 472,392 609,186 446,990 221,547 243,061 221,547 0.00% Total 1,331,577 1,415,063 1,349,558 1,033,093 873,596 943,173 -8.70% Significant Changes A Public Safety Systems Manager positon was eliminated in FY 2010/11. To ensure coverage of these responsibilites, the Business Systems Manager is shared between Public Safety Systems and Applications& Database Support divisions FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Public Safety Systems Manager 1,00 1,00 1,00 1.00 0 00 0.00 0.00 Business Systems Manager 0.00 0.00 0.001 0.00 0.50 0.50 0.00 Info Systems Analyst IV 0,00 0.00 3.00 3.00 3.00 3.00 0.00 Info Systems Analyst 11 0.00 0.00 1,00 1.00 1.00 1.00 0.00 Info Systems Technician IV 2,00 2.00 2.00 0.00 0.00 0.00 0.00 Total 3.00 3.00 7.00 5.00 4.50 4.50 0.00 212 Information Services Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year NIS Information Services ADM Administration 10042101 IS-Administration 576,844 486,376 482,953 498,093 499,883 339,334 -31.87% ADM Administration 576,844 486,376 482,953 498 093 499,883 339,334 -31,87% ADS App&Database Support 10042102 IS-Technology Contracts 182,235 143,827 136,438 136,438 136,438 0.00% 10042154 IS-A p&Database Supr 1,760,934 1,889,547 1,884,717 1,954,301 1,681,958 1,397,101 -28.51% ADS Applications&Database Sup 1,760,934 2,071,781 2,028,644 2,090,739 1,818,396 1,633,639 -26.65% INF Infrastructure Systems .11 10042201 IS - Infrastructure System: 1.832.015 1.760,925 1,843,046 1,830,640 1,907,250 2,006.718 9.62% COM Infrastructure Systems 1,832,015 1,760,925 1,843,046 1,830,640 1,907,250 2,006,718 9.62% GIS Geographical Info Systems 10042202 IS-GIS 432,414 592,231 615,049 11,156 GIS Geographical Info Systems 432,414 592,231 615,049 11,156 CUS Customer Support 10042156 Customer Support 807.519 1.012,980 462,521 860,283 974,511 1,021,481 18.74% OPS Customer Support 807,519 1,012,980 462621 860,283 974,511 1,021,481 18.74% SAF Public Safety Systems 10042155 IS-Safely 1,331,577 1,415,063 1,349,558 1,033.093 873,596 943,173 -8.70% SAF Public Safety Systems 1,331,577 1,415,063 1,349,568 1,033 093 873,596 943,173 -8.70% General Fund 6,741,303 7,339,357 6,781,671 6,312,848 6,084,791 5,844,245 -7.42% Other Funds Grand Total 6,741,303 7,339,357 6,781,671 6,312,848 6,084,791 5,844,245 -7.42% 213 INTENTIONALLY LEFT BLANK 214 City of Huntington Beach Library Services Adopted Budget— FY 2011112 Director of Library Services - Principal Librarian ADM FAC,iiS NANCES B OUTRFACR TRAINING PROG ERVISCESOlJR1 PUBLICSERVICE TS TE Aar MAN GEMENT MAINT ADMINISTRATION Senior Librarian Senior Lbrarian Senior Libraran Senior Librarian Administrative Assistant ADULT LITERACY CHILDREN'S LIBRARY PUBLIC SERVICES TECHNICAL SERVICES Volunteer Services Literacy Program Specialist Dbrenen Librarian Librarian Coordinator (2) Library Services Clerk(2) Library Services Clerk(2.50) Library Services Clark Senior Library Specialist FACILITY RENTALS BRANCHES (75) ACQUISITIONS Facilities Coordinator Media Services Specialist Accounting Technician II(2) BANNING FACILITIES Librarian(50) MAINTENANCE Library Specialist HELEN MURPHY Librarian MAIN STREET Library Specalist OAKVIE� Library Specialist 215 Library Services Department Descriptions Huntington Beach Public Library and Cultural Center welcomes, empowers, and enriches our community by providing innovative and traditional library services that inspire and encourage transformation and growth. Our traditional services continue to provide seniors, ^ children, and students with a book and information rich environment, while our literacy programs and online presence use evolving tools to help users change their (and our) future. The Central Library and Cultural Center, designed by architects Richard & Dion Neutra, is set in Huntington Beach Central Park surrounded by trees and water. The building and location is a natural draw for meetings at the facility, which provides seven rooms of varying sizes, a 300+-seat theater, and a 100 seat Children's Theater. The facility includes an art gallery with permanent panels and a private Corner Gallery. The exhibits rotate monthly and provide works in a variety of mediums. The Central Library is open six days (60 hours) per week, annually serving 725,416 visitors, housing 312,787 volumes, and circulating 809,910 items. Collectively the four library branches are open 148 hours per week, circulating 109,961 items and housing 95,221 volumes. Administration Division This division provides the leadership and vision needed to bring users the best possible library services. This involves a strong knowledge of library principles and values, a trained and engaged staff, and a dynamic dialogue with Huntington Beach residents. Over the past year, Administration has been monitoring and tracking the implementation of the Library's strategic plan, while expanding staff development and managing the reorganization of the Library. Administration is responsible for the operation of the entire library system and serves as the liaison to the City Council-appointed library board, various library affiliated groups, and to residents. This division also manages the collection of revenues and monitors expenditures from the General Fund and donations. Administration is responsible for all building maintenance and repairs, including paint, carpeting, plumbing, and electrical systems. This division organizes rentals and events in the meeting rooms and Theater at the Central Library. Outreach and Training Services Division The Outreach and Training Services Division is focused on extending library service out into the community and providing support for Library staff to ensure quality customer service at all locations. The Library Branches provide access to all library materials, Internet, and children's story times. All branches rely heavily on volunteer support and are geographically located in outlying areas of the city to better serve the entire community. Adult and Family Literacy Services train community volunteers to help adults transform their lives by learning to read, to write, and to speak English more effectively. Outreach and Training Services ae+ is also responsible for the expansion of training opportunities for staff and is working on a Staff Development Program to ensure consistency and quality of service throughout the organization. M 216 Library Services Department Descriptions Programs and Youth Services Division The Children's Library provides access to useful information and resources for children. Besides a wide selection of children's literature, the department also has computers, which students can use to access the Internet, educational databases such as Brainfuse and Mango, and software applications for their schoolwork. To help children reach their educational goals, the Central Library and Oak View Library offer a homework club throughout the school year. Committed to the goal , of fostering a love of reading and creating lifelong readers, the Programs and Youth Services Division offers a variety of storytimes six days of the week. They also have special monthly programs and a fall and summer reading program for children. To re-enforce the library's importance in the community, and to involve the community with the library, the division offers teens and adults various volunteer opportunities. Monthly and quarterly workshops are held to teach teens and adults library resources and offer them a chance to become a part of the library family. There are also programs to encourage and foster library use, such as teen and adult summer reading programs, teen book talk clubs, and adult programs and computer classes. Public and Information Services Division Public and Information Services is responsible for all customer service functions of the Huntington Beach Public Library, as well as providing inventory control and security. Professional librarians and trained support staff work with all library patrons, introducing them to the wide variety of resources available in a modern library. Public Service desks are strategically located throughout Central Library. The Circulation Desk greets visitors, guides inquiries, answers telephone calls, issues library cards, collects fines, maintains borrower accounts, and processes reserve requests. The Media Center offers audiovisual materials including DVDs, CDs, audiobooks, downloadable materials, and a public computer lab with Internet and Microsoft Office. The �® Children's Desk offers a welcoming environment for !!� children, guiding children and parents to homework, computing and reading resources. The Reference / Information Desk links users with the information and services they need via reference and computer assistance, sharing employment resources, offering interactive resources and tools, and marketing the library's resources to the community. Technology and Collection Management Division This division includes acquisitions, technical services, and technology support. Acquisitions orders and pays for books, periodicals, films, and recordings added to the collection as well as other operating supplies and items. Accounting Technicians prepare and analyze budget reports, handle cash deposits, monitor fund balances, and enter requisitions. They also work with the City Treasurer and Finance departments to process collection accounts, donations, grants, and other payments. Technical Services manages the library's print and electronic collection by selecting, cataloging, processing, and weeding materials. They make collection materials publicly accessible by labeling and categorizing items, and creating useful computer records that connect users and materials. Technology staff supports the library's computers by working with the Information Services department, managing the ILS automation system, and maintaining the library's online presence on internal and external websites. 217 Library Services Ongoing Activities& Projects Administration Division Ongoing Activities • Provide assistance to volunteers who donate many hours of service and support the library's collection • Promote meeting room, video conferencing, and theater rentals • Provide support for all building maintenance activities in all library locations • Provide guidance and direction for policy, procedure and service development for the Library Proiects • Implement and monitor the Library's strategic long range plan • Investigate the feasibility of establishing a planned giving fundraising program to increase donations to the library • Implement the outsourcing of Theater Support Services Outreach and Training Services Division Ongoing Activities • Recruit, train, and supervise volunteers • Recruit and train volunteer tutors and assign tutors to literacy students • Work with the Literacy Board to support Literacy Services in the Community Proiects • Implement staff development program to provide consistent and effective training for all staff • Manage four branches and initiate review of branch library collections for currency and activity Programs and Youth Services Division Ongoing Activities • Collaborate with the various library support groups and charitable organizations in their fundraising activities and programs for the library • Provide a variety of storytimes throughout the community Proiects • Recruit teen and adult volunteers to assist with homework programs and fundraising activities • Establish a young adult book club and explore the establishment of a teen advisory board Public and Information Services Division Ongoing Activities • Greet visitors, guide inquiries, answer telephone calls, issue library cards, collect fines, maintain borrower accounts, and process reserve requests • Circulate library materials and staff five public service desks Proiects • Streamline library card and checkout functions to increase flexibility and patron service • Implement self service check out stations at the Central Library Technology and Collection Management Division Ongoing Activities • Manage print and electronic collection by ordering, cataloging, processing, and weeding materials • Support public computing via computer labs, Internet access, websites and databases Proiects • Maintain relevant collections by selecting, ordering, cataloging, processing, and weeding materials • Meet strategic plan technology objectives by acquiring an ebook collection, increasing bandwidth, implementing wife at branch locations, and setting up guest Internet stations. 218 Library Services Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010/11 FY 2011112 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Foster early literacy skills by providing Internal and children's storytime programs and events. External Communication Measure: #of participants in children's programs and events 71.922 70,000 66,849 Goal: 2. Provide homework help resources to students Internal and through in-person and remote programs. External Communication Measure: #of Oakview"Homework Help Club°attendees 5,142 5,000 3,732 #of Brainfuse online homework help sessions 1,835 2,400 2,400 Goal: 3. Provide public access to the online world via Internal and Internet computer lab. External Communication Measure: #of public computer lab sessions 122,295 120,000 120,000 Goal: 4. Provide reading materials to enrich the Internal and community by circulating books, CDs, videos, External audiobooks, downloadable audiobooks, and Communication ebooks. Measure: #of items circulated 1,009,634 1,000,000 1,000,000 Goal: 5. Promote support of the library by managing a Maintain volunteer program that fosters community Financial engagement. Viability and Our Reserves Measure: #of annual volunteer hours 54,014 50,000 57,643 Goal: 6. Promote the use of meeting rooms, video Maintain conferences, and theater rentals and generate Financial revenue to the City. Viability and Our Reserves Measure: Amount of annual room rental revenue $363,000 $230,000 $300,000 219 Library Services Accomplishments R Goals FY 2010/11 Accomplishments • Circulated over 1,000,000 items throughout the Library System • Over 70,000 participants attended Library programs during the year • Increased overall Volunteer hours in support of Library services • Completed a major reorganization of the Library to maintain service levels at all locations • Increased the overall speed of the Library's Internet connections to support Public Access to the Internet • Extended WiFi access out to all Library Branch locations • Installed three Self Service Checkout stations to assist patrons at the Central Library • Redesigned and streamlined our Summer Reading programs to ensure sustainability • Expanded participation in our Summer Reading programs and added additional story time 1, offerings • Launched new EBook collection for the public • Increased the overall usage of the Library's electronic collections, including online language learning software and online tutoring support • Established a Staff Development program for all Library Staff, and launched a variety of training workshops for staff at all levels of the organization • Expanded role of volunteers as computer coaches and in other important public service positions FY 2011/12 Goals • Continue to develop the Staff Development program at the Library, to ensure that all staff are cross trained to maintain customer service levels • Identify funding to support after school and homework support programs throughout the Library System • Replace and update public access computers at Central Library • Upgrade the Library's Catalog and checkout systems, to enhance customer service and add mobile applications • Obtain funding for the library aquarium 220 s Library Services ��. Adopted Budget- FY 2011112 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 2,230,130 2,148,884 2,213,571 2,240,681 1,882,174 1,825,807 -18.52% Salaries,Temporary 776,789 761,624 624,065 507,487 643,386 565,970 11.52% Salaries, Overtime 7,594 613 20 Termination Pay Outs 6,990 20,077 Benefits 898,145 817,064 867,997 877,063 818.623 841,372 -4.07% PERSONAL SERVICES 3,912,658 3,735,175 3,725,730 3,626,231 3,344,183 3,233,149 -10.82% OPERATING EXPENSES Utilities 716 142 Equipment and Supplies 731,073 655,037 564,949 301,105 681,031 274,800 -8.74% Repairs and Maintenance 179,592 134,922 70,480 75,000 98,653 53,000 -29.33% Conferences and Training 14,240 7,052 623 1,400 1,400 1,400 0.00% Professional Services 2,170 Other Contract Services 25,000 23,325 94,241 106,000 126,000 146,000 37.74% Rental Expense 7,370 1,615 Expense Allowances 5,900 5,100 6,023 6,000 6,000 6,000 0.00% Other Expenses 229 (109) 858 OPERATING EXPENSES 966,290 827,084 AW37,176 489,505 913,084 481,200 -1.70% CAPITAL EXPENDITURES Improvements 193,027 15,234 13,849 5.000 Equipment 160,776 103,762 139 CAPITAL EXPENDITURES 353,804 118,996 W 13,988 5,000 NON-OPERATING EXPENSES Transfers to Other Funds 774,442 419.972 439.775 442,000 442,000 442,000 0.00% NON-OPERATING EXPENSES 774,442 419,972 439,775 442,000 442,000 442,000 0.00% Grand ota 6,007,192 5,101,229 4,916,669 4,566,735 4,704,264 4,156,349 -8.79% General Fund 4,337,214 4,587,646 4,505,981 4,556.736 4,259,457 4.156,349 -879% Other Funds 1,669,980 513,581 410,688 444,810 Grand Total 6,007,194 5,101,227 4,916,669 4,556,736 4,704,267 4,156,349 -8.79% Personnel Summary 37.25 37.26 35.25 30.25 29.75 27.75 1 (2.00) 221 s Library Services _ Adopted Budget- Summary Department Budgett S Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 1,965,564 2,134,985 2,194468 2,240,681 1,902.174 1,825,807 -18.52% Salaries,Temporary 617.852 660,645 530,267 507.487 545,253 565,970 11.52% Salaries,Overtime 410 613 20 Leave Payouts 6,990 20,077 Benefits 798.010 811,596 862,972 877.063 B18.623 841,372 -4.07% PERSONAL SERVICES 3,W1AW 3,614,930 3 7 05 3,USA31 3,266,060 3 149 -10.82% OPERATING EXPENSES Utilities 505 142 Equipment and Supplies 386.101 278,488 286,036 301,105 354,807 274,800 -8.74% Repairs and Maintenance 61,863 134,399 70,480 76.000 83,401 53,000 -29.33% Conferences and Training 13,685 7,052 623 1,400 1,400 1,400 0.00% Other Contract Services 22,000 23.325 94,241 106,000 106,000 146,000 Rental Expense 5,054 1,615 Expense Allowances 5,900 5,100 6,023 6,000 6,000 6.000 Other Expenses 229 109 858 OPERATING EXPENSES 495,335 460,013 458,263 489,505 551,407 481 -1.70% CAPITAL EXPENDITURES Equipment 141.238 102,831 139 CAPITAL EXPENDITURES 141,238 102,831 139 NON-OPERATING EXPENSES Transfers to Other Funds 318.804 419,972 439.775 442.000 442,000 442,000 NON-OPERATING EXPENSES 318,804 419,972 439,775 442,000 442,000 442 000 Total 4,337,214 4,587,646 4,605,981 4,556,736 4,259,457 4,156,349 -8,79% Personnel Summary 37.25 37.25 35.25 30.25 29.75 27.75 222 Library Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration, Facility Rentals & Maintenance PERSONAL SERVICES Salaries, Permanent 311,371 372,983 410,845 439,860 325,632 338,579 -23.03% Salaries,Temporary 130,225 102,006 109,849 120,530 123,530 77,530 -35.68% Salaries,Overtime 99 613 Leave Payouts 1,938 1,724 Benefits 120,270 139,730 149,051 169,099 160.028 140,826 -16.72% PERSONAL SERVICES 561,964 617,270 671,470 729,489 609,190 566,936 -23.65% OPERATING EXPENSES Utilities 505 142 Equipment and Supplies 29,295 48,476 39,586 53,850 107,362 53,850 0.00% Repairs and Maintenance 43,611 89,150 58,472 75,000 83,401 53,000 -29,33% Conferences and Training 5,631 1,780 623 1,400 1,400 1,400 0.00% Other Contract Services 67,241 79,000 99,000 119,000 50.63% Rental Expense 5,054 Expense Allowances 5,900 5,100 6,023 6,000 6,000 6,000 0.00% Other Expenses 219 (109) 858 OPERATING EXPENSES 90,214 144,539 172,804 216,260 297,163 233,250 8.36% CAPITAL EXPENDITURES Equipment 120,234 47.050 139 CAPITAL EXPENDITURES 120,234 47,050 139 NON-OPERATING EXPENSES Transfers to Other Funds 318,804 419,972 439,775 442,000 442.000 442.000 0.00% NON-OPERATING EXPENSES 318,804 419,972 439,776 442,000 442,000 442,000 0.00% Total 1,091,217 1,228,832 1,284,188 1,386,739 1,348,353 1,232,185 -11,15% Significant Changes The Library underwent a complete reorganization in FY 2010/11, to handle the staffing reductions from the PARS Retirement Incentive Program. Along with Library Administration, four new service divisions were established: Public Services; Programming and Youth Services; Outreach and Training Services; and Collection Management 8 Technology Services. Each service division is managed by a Senior Librarian who reports to the one remaining Principal Librarian. The Principal Librarian reports to the Library Director and coordinates all services in the Library. In addition, the Theater Technician position which supports meetings,events and Theater productions will be eliminated in FY 2011/12,and the savings from the position will fund a service agreement for meeting and event support. In addition, aquarium maintenance and carpet cleaning budgets are reduced by$22,000 in FY 2011/12. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 0011112 Change from Permanent Personnel Ak Actual Actual Actual Adopted Revised Adopted Prior Year Director of Library Services 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Facilities Coordinator 0.00 1.00 1.00 1.00 1.00 1.00 0,00 Volunteer Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Theater/Media Technician 0.00 1.00 1.00 1.001 1.00 0.00 (1.00) Custodian 1.00 1,00 1,00 0.00 0.00 0.00 0.00 Total 4.00 6.00 6.00 5.00 5.00 4.00 (1.00) 223 Library Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Outreach &Training Services PERSONAL SERVICES Salaries, Permanent 328,456 285,956 283,647 290,822 234,860 234,472 -19.38°% Salaries,Temporary 101,840 90,362 61,809 62,140 62,140 53,760 -13.49% , Salaries, Overtime Leave Payouts 3,089 Benefits 135.236 115,647 122.392 122,559 114.927 116.635 -4.83% PERSONAL SERVICES 565,532 491,964 470,937 475,521 411,928 404,867 -14.86% OPERATING EXPENSES Utilities Equipment and Supplies 9.125 2,245 1.687 1 000 1,000 1.000 0.00% Repairs and Maintenance 199 Conferences and Training Other Contract Services Rental Expense Expense Allowances Other Expenses OPERATING EXPENSES 9,125 2,444 1,687 1,000 1,000 1,000 0.00°L CAPITAL EXPENDITURES Equipment CAPITAL EXPENDITURES NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 574,657 494,408 472,623 476,521 412,928 405,867 -14.83% Significant Changes The Adult Technical Services division has been reorganized after the PARS Retirement Incentive program. Customer Service functions have been moved into the Public Services division, and Acquisitions, Cataloging, Collection Management and Technology have been moved into the Collection Management and Technology Services division. Literacy has been combined with Branch Services in the new Outreach and Training Services division. All Adult programming has been combined with the Programming and Youth Services division. FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Literacy Program Specialist 'I..50 2 00 2.00 2.00 2.00 2.00 0.00 Library Specialist 2.00 2 0C 2.00 2 00 2.00 200 0.00 Total 3.50 4.00 4.00 4.00 4.00 4.00 0.00 224 Library Services Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Programs&Youth Services PERSONAL SERVICES Salaries, Permanent 378,789 466,582 478,405 492,415 461,721 312,101 -36.62% Salaries,Temporary 57,709 50,304 56,057 50,020 25,020 32,000 -36.03% Salaries, Overtime 311 Leave Payouts 1,518 6,105 Benefits 143,792 163,173 179,159 179,772 163,282 135,589 -24.58% PERSONAL SERVICES 680,601 681675 71.8726 722 650,022 478691 -33.58% OPERATING EXPENSES Utilities Equipment and Supplies 39,311 35,929 33,238 31,800 31,800 31,800 0.00% Repairs and Maintenance 4,936 3,367 Conferences and Training Other Contract Services Rental Expense Expense Allowances Other Expenses OPERATING EXPENSES 44,247 39,296 33,238 31,800 31,800 31,800 0.00% CAPITAL EXPENDITURES Equipment 21.004 55.781 CAPITAL EXPENDITURES 21,004 55,781 NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 646,862 776,662 752,964 754,007 681,822 511,491 1 -32.16% Significant Changes The Children's Division was reconfigured after the PARS Retirement incentive program. A Principal Librarian position was eliminated in FY 2010/11 and an additional vacant Librarian position will be eliminated in FY 2011112. Part of the savings from the elimination of the Librarian position will be converted into Temporary salaries to provide adequate customer service support. 6 Children's staff are now part of the Programs and Youth Services division. Media Services are now part of the Public Services division, and Branch Services is now part of Outreach and Training Services. FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 0.00 1.00 1,00 1,00 1 00 1.00 0.00 Library Specialist 1,00 1.00 1.00 0.00 0.00 0.00 0.00 Librarian 4.00 4.00 4.00 3.00 3.00 2.00 (1.00) Library Clerk Specialist(T) 0.50 0.50 0.50 0.50 0.00 1 0.00 0.00 Library Services Clerk 3,00 3.00 2.00 2.00 2.00 2.00 0.00 Total 8.50 9.50 8.50 6.50 6.00 5.00 (1.00 225 Library Services Adopted Budget- FY 2011/12 Ir' Department Budget Summary General Fund Division by Object Account DIVISION Percent so FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Public & Information Services PERSONAL SERVICES Salaries, Permanent 589,830 553,327 551,403 536,432 425,815 501,292 -6.55% Salaries,Temporary 300,499 321,362 219,028 193,542 334,227 402,680 108.06% Salaries,Overtime Leave Payouts 5,229 Benefits 259.762 223,857 228,354 221,106 204,359 255,474 15.54% PERSONAL SERVICES 1,150,092 1,096 646 1,004,014 951,080 964,402 1,169,446 21,91% OPERATING EXPENSES Utilities Equipment and Supplies 296,175 172,730 145,343 146,455 146,444 13,100 -91,06% Repairs and Maintenance 18,252 45,049 12,008 Conferences and Training 3,118 1,905 Professional Services 625 Other Contract Services 1,615 Rental Expense 10 Expense Allowances Other Expenses OPERATING EXPENSES 317,564 221,925 167,361 146,455 146,444 13,100 -91.06°/ CAPITAL EXPENDITURES Equipment CAPITAL EXPENDITURES NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 1,467,646 1,320,471 1,161,365 1,097,535 1,110,846 1,172,-54-61 6.83% Significant Changes Aker the Library reorganized, all public services and customer service functions have been combined into the Public and Information Services division. All circulation,collection agency,shelving and media functions are now handled in this department >+ managed by one Senior Librarian who reports to the Principal Librarian for Library Services. Public and Information Services is also responsible for library security. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual _ Actual Adopted Revised Adopted Prior Year Principal Librarian 2.00 2.00 2 00 1 00 1.00 1.00 0,00 Senior Librarian 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Librarian 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Library Services Clerk 2.50 2.50 2.50 2.50 2.50 2.50 0.00 Library Processing Clerk 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Senior Library Specialist 1.75 1.75 1.75 0,75 0.75 0,75 0.00 Total 10.75 10.75 9.75 7.75 7.75 7.75 1 0.00 226 Library Services Adopted Budget-FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Technology &Collection Management PERSONAL SERVICES Salaries, Permanent 357,118 456,138 470,168 481,153 434,146 439,362 -8.69% Salaries,Temporary 27,579 96,611 83,524 81,255 336 Salaries,Overtime 20 Leave Payouts 3,534 3,931 Benefits 138,951 169,190 184,015 184,527 176,027 192,849 4.51% PERSONAL SERVICES 523,647 725,474 741,668 746,936 610,508 632,210 -15.36% OPERATING EXPENSES Utilities Equipment and Supplies 12,195 19,109 66,182 68,000 68,000 175,050 157.43% Repairs and Maintenance Conferences and Training Professional Services Other Contract Services 22,000 22,700 27.000 27,000 27,000 27.000 0.00% Rental Expense Expense Allowances Other Expenses OPERATING EXPENSES 34195 41,809 93,182 95,000 95,000 202,050 112,68% CAPITAL EXPENDITURES Equipment CAPITAL EXPENDITURES NON-OPERATING EXPENSES Transfers to Other Funds NON-OPERATING EXPENSES Total 657,843 767,282 834,841 841,935 705,608 834,260 -0.91% Significant Changes The Library underwent a complete reorganization in FY 2010/11, to handle the staffing reductions from the PARS Retirement Incentive Program. Along with Library Administration, four new Service Divisions were established: Public Services; Programming and Youth Services; Outreach and Training Services; and Collection Management&Technology Services. Each service division is managed by a Senior Librarian who reports to the one remaining Principal Librarian. As part of the reorganization,all budget support for the Library's many collections of books, databases,media,and electronic resources is no consolidated under Collection Management,resulting in an apparent increase. Other equipment and supplies budgets have been reduced in other divisions. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 2,00 2,00 2,00 2.00 2.00 2.00 0.00 Library Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Media Services Specialist 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Library Services Clerk 0.00 1.00 1.00 1.00 1,00 1.00 0.00 Accounting Technician II 2.00 2.00 2,00 2,00 2.00 2.00 0.00 Total 5.00 7.00 7.00 7.00 7.00 7.00 0.00 227 rLibrary Services Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Library Service Fund (205) PERSONAL SERVICES Salaries, Permanent 263,761 Salaries,Temporary 83,451 Salaries, Overtime 7,184 Benefits 99,109 PERSONAL SERVICES 453,605 OPERATING EXPENSES Utilities 50 Equipment and Supplies 2,389 Repairs and Maintenance 1,240 Professional Services 2,170 Other Contract Services 3,000 Rental Expense 2,317 OPERATING EXPENSES 11,166 NON-OPERATING EXPENSES Transfers to Other Funds 455.638 NON-OPERATING EXPENSES 465,638 Total 920,309 Significant Changes The Library Services Fund was eliminated at the end of FY 2007/08. All personnel and expenditures were moved to other divisions within the Library in FY 2008/09. Revenue that supported this fund is now part of the General Fund. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Senior Librarian 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Library Facilities Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Theater/Media Technician 1.00 0.00 1 0.00 0.00 0.00 0.00 Media Services Specialist 1.00 0.00 0.00 0.00 0.00 0.00 1 Literacy Program Specialist 0.50 0.00 0.00 0.00 0.00 1 0.00 Library Services Clerk 1,00 0.00 0.00 0.00 0.00 0.00 0.00 Total 5.60 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00205 Library Service 920.295 Total 920,295 228 Library Services Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Library Development Fund(302) OPERATING EXPENSES Utilities 161 Equipment and Supplies 310.191 79.970 31 Repairs and Maintenance 116,489 523 Conferences and Training 555 OPERATING EXPENSES 427,396 80,493 31 CAPITAL EXPENDITURES Improvements 12,933 CAPITAL EXPENDITURES 12,933 Total 440,329 80,493 31 Significant Changes No personnel or operating expenses have been budgeted in the Library Development Fund since FY 2009/10. FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 20111121 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0. 11 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 20111121 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted IPrior Year 00302 Library Development 98.935 33,127 119,071 Total 98,935 33,127 119,071 229 Library Services Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations, Grants, and Equipment Replacement PERSONAL SERVICES Salaries, Permanent 805 13.899 19 103 Salaries,Temporary 75.486 100.979 93 797 98.133 Benefits 1.025 5.467 5.026 PERSONAL SERVICES 77,316 120,345 117,926 98,133 OPERATING EXPENSES Equipment and Supplies 32,393 296,578 278.882 326.425 Repairs and Maintenance 15.252 OPERATING EXPENSES 32,393 296,578 278,882 341,677 CAPITAL EXPENDITURES Improvements 180,094 15.234 13.849 5.000 E ui ment 19 538 931 CAPITAL EXPENDITURES 199,632 16165 13,849 5,000 Total 309,341 433,088 410,657 444,810 Significant Changes The Library continues to pursue grants in support of all Library Services. Grant Opportunities and Awards vary from year to year. Grant funds from the California State Library will be reduced and could be eliminated depending on the State Budget and State Revenue projections. Actual grant award funds may not be known until January 2012. FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0 00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00120 Donations Oakview 228 00779 State Literacy Grant 05/06 00791 Gates Grant 06/07 510 150 00880 Library Equipment 7,498 1,751 369 00906 State Literacy Grant 07/08 56,259 339 69 00916 State Literacy Grant 08/09 49,951 (22) 00930 State Literacy Grant 09/10 30,000 18,688 00933 Homework Help Grant 09/10 19,500 00940 LSTA Computers to Go Grant 4,597 00943 Homework Help Grant 10/11 14,625 00944 State Literacy Grant 10/11 00948 Gates Broadband Grant 10/11 7,626 7.626 Total 64,495 82,191 66,452 7,626 230 Library Services Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year LIB Library Services ADM Administration 10050101 Library Admin 633,646 592,440 552,261 607,644 594,556 506,105 -16.71% 10050206 Facilities Rentals 533 58,765 73,688 99.447 113,330 53.80% 10050501 Facilities Maintenance 138,766 215,887 233,386 263,407 212,350 170,750 -35.18% 10050999 General Fund-Library Svcs Trfs 318,804 419,972 439,775 442,000 442,000 442,000 0.00% ADM Administration 1,091,217 1,228,832 1,284,188 1,386,739 1,348,353 1,232 -11.15% ATS Adult&Technical Svcs 10050152 Technical Services 300,355 306,314 321,160 333,002 300,864 432,585 29.90% 10050201 Reception/Information 389,536 398,439 402,072 390,869 213,902 248,349 -36.46% 10050202 Reference 788,707 645,932 565,510 561,487 671,861 670,790 19.47% 10050204 Circulation 195,217 185,769 156,892 145,179 225,083 253.407 74.55% 10050207 Sunday Hours 94,187 90,331 36,891 10050301 Acquisitions 256,505 257,521 295,902 302,583 302,583 319,466 5.58% 10050601 Adult Literacy 175,255 163,193 171,378 166,827 166,827 165,228 -0.96% ATS Adult&Technical Svcs 2,199,762 2,047,499 1,949,805 1,899,947 1.881.119 2,089 824 9.99% CBS Children's,Branch,&Media Svcs 10050203 Children's Library 645,852 775,652 752,964 754,007 681,822 511,491 -32.16% 10050205 Media 983 203,447 217,779 206,349 102,061 82,210 -60.16% 10050401 Main Street Branch 94,030 94,732 98,441 97,242 97,242 103,888 6.83% 10050402 Banning Branch 106,680 97,542 83,240 83,248 19,655 7,200 -91.35% 10050403 Helen Murphy Branch 100,139 36,061 9,238 11,450 11,450 5,010 -56.24% 10050404 Oakview Branch 98,552 102,880 110,326 117,754 117,754 124,541 5.76% CBS Children's,Branch,&Media Svcs 1,046,236 1,311,315 1,271 988 1,270,050 11,029,984 834,340 -34.31% Other Funds 10350101 -Donations Library 4,875 39,324 10350102-Donations Adult Books 235,650 174,813 166,085 10350103-Donations Children's Books 30,653 47,218 72,572 76,231 10350104-Donations Oakview Library 25,703 24,942 24,762 53,328 10350105-Donations Literacy 1,134 20,646 27,818 18,998 10350201 -Donations HB Reads 1,286 10350401 -Donations Main St Branch 3,432 10350402-Donations Banning Branch 1,970 10350403-Donations Murphy Branch 509 20550205-Media 168,304 20550206-Library Expansion Operations 296,368 20550999-Library Services Transfers 455,638 30250206-Library Expansion Operations 440,329 80,493 31 79150101 -Gates Grant 06/07 19,538 931 85950601 -CDBG Literacy Grant 08/09 12.500 86050601 -Oakview Family Literacy 09/10 10,000 86150601 -Oakview Family Literacy 10/11 12,009 88050151 -Circulation System Upgrade 180,094 14,211 15,072 5,000 90650602-State Literacy Grant 07/08 52,220 410 91650602-State Literacy Grant 08109 49,886 44 93050602-State Literacy Grant 09/10 7,195 41,493 93350602-Homework Help Grant 09/10 19,500 19,500 94050101 -LSTA Computers to Go Grant 4,994 94350602-Homework Help Grant 10/11 14,625 94450602-State Literacy Grant 10/11 19,589 31,886 94850602-Gates Broadband Grant 10/11 15,252 Other Funds 1,669,980 513,581 410,688 444 810 General Fund 4,337,214 4,587,646 4,505,981 4,556,736 4,259,457 4,156,349 -8,79% Other Funds 1,669,980 513,581 410,688 444,810 Grand Total 6,007,194 5,101,227 4,916,669 4,556,736 4,704,267 4.156,349 -8.79% 231 INTENTIONALLY LEFT BLANK 232 1 City of Huntington Beach Planning & Building Adopted Budget — FY 2011112 �31 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior(75) Administrative Assistant Administrative Secretary Office Assistant II(2) ----C PINSPECTION SERVICC49 EMENT C: CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Permit&Plan Check Manager Planning Manager (2) Senior Planner(2) Code Enforcement Officer 1/II Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector 1/II/111 ADVANCE PLANNING Building Inspector WIN(&) Planning Manager Senior Planner(1.50) Associate Planner(2) Assistant Planner PLANNING COMMISSION 233 Planning & Building Department Descriptions The Department is responsible for administering land use and development in the City. Planning implements California State law for the development and maintenance of a comprehensive General Plan and the corresponding Zoning Code, as well as reviewing and processing applications for various development projects based upon those documents. Neighborhood Preservation and Code Enforcement seeks to preserve and maintain the quality and livability of our community. Building's mission is to administer and enforce state and local construction regulations in order to protect the safety of all occupants in or near buildings while they work, recreate, and live in our community. The Department is comprised of six Divisions to deliver services to the community: Administration, Planning, Code Enforcement, Planning Commission, Permit and Plan Check Services and Inspection Services. Administration Division The Administration Division provides for the overall coordination of the city's development activities, provides administrative support to the other divisions, assists in the preparation of analyses, scheduling of development projects, and developing policy recommendations. Administration prepares progress reports, monitors special studies, prepares the budget and ensures spending does not exceed approved limits, tracks revenues, maintains the department website, attends and represents the Department at committee meetings. Administration also ensures the maximization of personnel and material resources for the Department. Planning Division The Planning Division is comprised of two sections, Current Planning and Advance Planning. Current Planning reviews and processes development applications according to the General Plan and Zoning Code, staffs the zoning counter, and provides planning plan checking services. Advance Planning maintains the General Plan, provides environmental review, assists in the review and coordination of long- term projects, and drafts policy documents. Neighborhood Preservation and Code Enforcement Division The Neighborhood Preservation/Code Enforcement division goals are to eliminate blight within the city's neighborhoods; educates citizens on property maintenance, code violations, and ' neighborhood preservation issues; responds to complaints regarding property maintenance issues and code violations; and maintains compliance with the Zoning Code. Planning Commission The Planning Commission is a quasi-judicial decision making body with authority over a variety of land use and legislative matters. Each City Council Member makes a personal appointment to the Planning Commission. The Planning Commission meets twice a month on the second and fourth Tuesday at 7:00 p.m. in the City Council Chambers. This division was created to account for meeting expenses as well as to provide educational J« opportunities and conference/workshop opportunities for Planning Commissioners. Staff time (e.g., staff support) for these meetings is indicated under other divisions. 234 Planning & Building Department Descriptions Inspection Services Division The Inspection Services Division performs construction inspections at specified progress benchmarks on a wide variety of commercial, industrial, and residential structures. These !+ ��•.� inspections focus on structural components, life ��r= safety elements, energy conservation, handicapped accessibility, and electrical, -� 9►�;* •�, .. plumbing, and mechanical systems. The purpose of these inspections is to ensure that ► Cr�. contractors and owner-builders construct their �5 projects in a manner consistent with the lie approved construction plans and adopted codes -- �` and standards. r - The division staff provides information on adopted code requirements and helps our customers through the inspection process without violating or compromising important safety laws and regulations. Future occupants of the building are provided with a safe environment in which to live, work, or recreate, and the building owner is assured that minimum construction standards have been followed. Division staff also inspects existing commercial and industrial buildings when there is a change in occupancy to ensure that the proposed use is compatible with the construction type of the building. In addition to conducting inspections, the division also provides plan review services for the more complicated plumbing, mechanical, and electrical systems when required. Permit and Plan Check Services Division The Permit and Plan Check division's primary function is to perform permit processing and plan review of proposed buildings and miscellaneous structures to be built in the city. The permit section of the division is charged with processing and issuing building, combination, swimming pool, mechanical, electrical, a plumbing, and solar permits, as well as certificates of occupancy to developers, designers, and the general public. The permit section also provides coordination and information services to internal and external customers and manages and archives permit records and construction documents. The plan check section enforces all applicable federal, state, and local building codes pertaining to structures. The purpose of plan check review is to produce construction documents for use in the field, which meet minimum life safety provisions. The application of these regulations can be particularly challenging to the average owner- builder. To facilitate permit issuance and meet the customer's design needs, plan check staff offer code-compliant alternatives during the review process. This division also assists in coordinating inspection activities between builders and inspection staff for issued permits and on- going projects. Staff engineers sometimes accompany inspection staff on larger projects and for those having challenging structural or life safety elements. Construction activity in Huntington Beach dramatically influences the basic service activities and projects of this division. The Building &Safety Division anticipates exceeding $85,000 million in construction activity in the 2010/11 fiscal year. 235 Planning & Building Ongoing Activities& Projects Administration Division • Provide overall leadership and management for the department • Direct large planning projects related to planning and zoning • Coordinate 22 Planning Commission meetings and 28 Zoning Administrator meetings • Provide financial forecasting for development departments and department revenue • Provide statistical tracking information to various state and local agencies oig - • Prepare and organize department records, files, and public meeting agenda materials per SB90 • Process 31,000 required mailings and public notices annually • Annually respond to 800 citizen inquires regarding flood plain concerns and process individual inquiries within one business day • Provide customer service for daily walk-in traffic and phone inquiries for the Planning and Building Department Planning Division Process approximately 350 entitlements annually to meet state-mandated Streamlining i° Act �. • Respond to 8,000 phone requests, 9,500 walk- in inquires, and 100 a-mails Plan check 500 plans for zoning compliance t i annually and process 950 over the counter plan checks Provide staffing to: Planning Commission, Zoning Administrator, Design Review Board, Historic Resources Board, and the Development Assistance Team • Process and analyze: Circulation Element Update, Waterfront Hilton Tower, Lamb/Wardlow School sites, Beach-Warner project, Beach-Ellis project, Wal-Mart, and Historic Element Update • Implement Beach and Edinger Corridors Specific Plan • Facilitate and process construction plans for Costco, Bella Terra Residential, and the Boardwalk Apartments Neighborhood Preservation and Code Enforcement Division • Respond to 18,000 phone calls, 1,000 walk-in inquiries, 1,100 e-mails, and 350 Pipeline requests • Initiate 2,300 proactive cases per year to address code violations • Conduct over 7,700 field inspections annually • Resolve over 3,000 code enforcement cases annually • Develop neighborhood preservation components, including a resource manual guide for Neighborhood Preservation groups • Staff problem/special attention task forces (Public Nuisance Task Force/Oak View) • Conduct weekend code enforcement to increase responsiveness to resident complaints outside normal business hours 236 Planning & Building Ongoing Activities & Projects Planning Commission Attend conferences and training seminars (one to two per Commissioner, per year) Inspection Services Division • Perform over 31,000 building, mechanical, plumbing, and certificate of occupancy inspections annually, an average of 140 daily • Perform over 1,298 plumbing, mechanical, and electrical plan checks annually Perform over 485 inspections and plan checks on structures for code compliance • Issued 1,100 actions on a property either 30 Day Notice or Administrative Citation • Introduced and implemented 2010 Codes • Introduced (2) new Building Codes(Residential Code&Green Building Code) ice+ Permit and Plan Check Services Division • Process over60,000 phone contacts • Provide customer service to 21,023 counter customers, an average of 86 per day • Process over 8,300 permits annually � .. ,•. • Plan check approximately 835 small projects annually • Plan check over 510 large or complicated plan checks ` w annually • Process 835 certificates of occupancies • Manage document imaging of permits, plans, and calculations 237 Planning & Building Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2011/12 are presented below. FY 2009/10 FY 2010/11 FY 2011112 Strategic Plan ACTUAL BUDGET BUDGET Goal Goal: 1. Perform 95% of construction inspections on the Improve Internal same day scheduled. and External Communication Measure: % of construction inspections performed on same 98% 96% 95% day scheduled Goal: 2. Complete 85% of projects submitted (first Enhance submittal) for initial plan check within 20 Economic business days. Development Measure: % of first submittal plan checks completed within 20 90% 91% 90% business days' Goal: 3. Process 85% of building, electrical, plumbing, Improve Internal and mechanical permits in less than 45 and External minutes. Communication Measure: % of building, electrical, plumbing, and mechanical 93% 95% 95% permits processed in less than 45 minutes Goal: 4. Perform enforcement actions and close 75% of Maintain Public cases within 30 days. Safety Measure: % of enforcement action cases closed within 30 74% 78% 75% days Goal: 5. Receive and respond to 95% of citizen phone Improve Internal inquiries within two business days. and External Communication Measure: % of citizen inquiries responded to within two 99% 99% 95% business days Goal: 6. Process 100% of entitlement applications and Improve Internal environmental reviews within State of California and External recommended guidelines. Communication Measure: % of entitlement applications processed within 100% 100% 100% recommended guidelines 'Prior to January 1, 2010, the goal was to process 85%of projects submitted for initial plan check with 15 days. Due to coordinated citywide development services standards, first submittal plan check turnaround is now 20 days. 238 Planning & Building Accomplishments&Goals FY 2010111 Accomplishments • California Coastal Commission approved the Downtown Specific Plan and Parking Master Plan Update City Council approved the Sunset Beach Specific Plan and Annexation Processed major project entitlements for Costco, The Village at Bella Terra Mixed Use Project, and the Boardwalk Apartments mixed use project(former Levitz site) Commenced work on the Draft Environmental Impact Report (EIR) for the Beach Ellis Mixed Use Project and Draft EIR for the Beach Warner Mixed Use Project • Continued providing staff support to the Planning Commission, Zoning Administrator, Design Review Board, and Historic Resources Board Successfully implemented the Building Division's Digital Imaging Management System, converting all paper documents to digital images that are now available for public viewing through a lobby kiosk • Crossed trained planning and inspection staff to work the Building Counter to maintain adequate service levels Maintained established plan check service levels through the use of outside contract services • Created a regular in-house training program and included other department staff FY 2011/12 Goals Online viewing of all Building Divisions Public records(permits, plans, and Certificate of Occupancy) Complete Planning Division Digital Imaging Management System and continue efforts to scan all entitlements and planning documents Explore the concept and costs for implementing an online Permitting System, in conjunction with electronic plan checking and online Inspection Requests Obtain approval for the Edinger Plaza Remodel Site Plan Review application Circulate the Draft EIR for the Circulation Element Update Process the Supplemental EIR, General Plan Amendment and Conditional Use Permit for the Senior Center Process the Zoning Text Amendment for Political Signs Process an amendment to the Historic and Cultural Resources Element of the General Plan Commence work on the Brookhurst Street and Adams Avenue Intersection Improvements EIR • Continue processing zoning entitlements in a timely manner 239 Planning & Building Accomplishments&Goals • Website Improvements: o Code Enforcement Section describing standardized enforcement procedures o Additional customer service handouts o Expand energy saving improvement ideas • Complete processing major projects including the Waterfront Hilton hotel expansion, residential subdivisions for the Wardlow and lamb school sites, and the Sunset Beach Specific Plan (pending before the Coastal Commission) • Continue enhancing customer service and improving the efficiency of the development review process i 240 Planning & Building Adopted Budget - FY 2011112 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 4,410,612 4,701,077 4,226,021 4,068,282 3,912,421 3,781,495 -7.05% Salaries,Temporary 161,598 134,298 112,256 158,850 220,150 178,850 12.59% Salaries, Overtime 31,604 40,397 30,530 32,250 32,250 32,250 0.00% Leave Payouts 173 88,234 114,717 _ Benefits 1,618,353 1,628,058 1,551,660 1,420,769 1,402,944 1.583,086 11.42% PERSONAL SERVICES 6,222,340 6,592,066 6,035,183 5,680,152 5,667,765 5,575,681 -1.84% OPERATING EXPENSES Utilities 1,400 Equipment and Supplies 250,280 364,440 303,302 253,600 336,607 186,485 -26.46% Repairs and Maintenance 8,482 2,950 2,771 5,566 3,316 2,000 -64.07% Conferences and Training 54,770 38,806 20,464 48,000 48,000 48,000 0.00% Professional Services 1,423,215 514,383 217,074 333,000 1,203,452 333,000 0.00% Other Contract Services 29,219 19,779 25,798 26,000 66,000 26,000 0.00% Expense Allowances 17,395 17,328 13,105 6,000 6,000 6,000 0.00% Other Expenses 21 50) OPERATING EXPENSES 1,783,360 957,707 582,464 672,166 1,664,775 601,485 -10.52% CAPITAL EXPENDITURES Improvements 1,557,407 5,168,443 954,216 25.598 Equipment 30,290 865 CAPITAL EXPENDITURES 1,557,407 6,198,734 955,081 25,598 NON-OPERATING EXPENSES Transfers to Other Funds 600,000 180,086 NON-OPERATING EXPENSES 600,000 180,086 Grand Total 9,563,107 13,348,505 7,572,728 6,352,318 7,438,225 6,177,166 -2.76% General Fund 7,699,854 7,190,275 6,329,750 6,352.318 7,007,679 6,177,166 -2.76% Other Funds 1,863,253 6,158,230 1,242,978 430,545 Grand Total 9,563,107 13,348,505 7,572,728 6,352,318 7,438,224 6,177,166 -2.76% Personnel Summary 59.50 58.50 53.75 43.75 43.75 42.75 1 (1.00) 241 Planning & Building Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 4,277,030 4,564,668 4,079,557 4,068,282 3,864,799 3,781,495 -7.05% Salaries,Temporary 158,496 131,298 109,254 158,850 216,350 178,850 12.59% Salaries,Overtime 31,264 40,397 30,530 32.250 32,250 32,250 Leave Pay Outs 173 88,234 104,840 Benefits 1,562,489 1,594,927 1.495.265 1,420,769 1,382,187 1,583,086 1 1.42% PERSONAL SERVICES 6,029,453 6,419,525 5,819,446 5,680,152 5,496,586 6,575,681 -1.84% OPERATING EXPENSES Equipment and Supplies 250,280 364,440 303,302 253,600 315,325 186,485 -26,46% Repairs and Maintenance 8,482 2,950 2,771 5,566 3,316 2,000 Conferences and Training 54,770 38,396 20,464 48,000 48,000 48,000 Professional Services 1,310,256 297,545 144.050 333,000 1,073,452 333,000 Other Contract Services 29,219 19,779 25,798 26,000 66,000 26,000 Expense Allowances 17,395 17,328 13,105 61000 6,000 6,000 OPERATING EXPENSES 1,670,401 740,438 509,489 672,166 1,512,093 601,485 -10.52% CAPITAL EXPENDITURES Equipment 21 (50) Vehicles 30.290 865 CAPITAL EXPENDITURES 30,311 815 Total 7,699,854 7,190,275 6,329,750 6,352,318 7,007,679 6,177,166 -2,76% Personnel Summary 59.50 58.50 53.75 43.75 43.75 42.75 242 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent _ FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 593,570 738,971 633,015 564,083 564,083 485,873 -13.86% Salaries,Temporary 29,721 12,843 9,736 28,000 28,000 28,000 0.00% Salaries, Overtime 2,011 2,598 3,354 3,250 3,250 3,250 0,00% Leave Payouts 5,582 Benefits 222,212 246,295 225,296 189,676 189,676 192,513 1.50% PERSONAL SERVICES 847,512 1,006,289 871,400 786,008 786008`" .09636 -9.60% OPERATING EXPENSES Utilities Equipment and Supplies 125,937 304,030 254,200 189,500 251,225 122,385 -35,42% Repairs and Maintenance 8,482 2,950 2,771 5,566 3,316 2,000 -64.07% Conferences and Training 8,521 3,438 1,503 8,000 8,000 8,000 0.00% Professional Services 8,446 8,446 Other Contract Services 7,187 1,103 1,194 2,000 2000 2,000 0.00% Expense Allowances 11,954 11,908 7,685 6,000 6000 6,000 0.00% Other Expenses 21 (50) OPERATING EXPENSES 170,527 331,895 267,302 211,066 270,541 140,385 1 -33.49% Total 1,018,039 1,338,184 1,138,702 996,074 1,065,549 850,021 -14.66% Significant Changes In FY 2011/12, reduction to Personnel Services reflects the elimination of one (1) full-time Senior Administrative Analyst. Equipment and Supplies reduction reflects a decrease of imaging services and computer supplies. Repairs and Maintenance also reflects a reduction in funding for radio maintenance. FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Planning&Building 1.00 1.00 1.00 1.00 1 00 1.00 0.00 Director of Building&Safety 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Project Manager 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 1.50 1.50 1.75 1.751 1.75 0.75 (1.00) Administrative Assistant 2.00 2.00 2.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 9.50 8.50 8.75 6.76 6.75 5.75 (1.00) 243 Planning Sr Building Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning PERSONAL SERVICES Salaries, Permanent 1,158,124 1,131,830 1,104,155 1,133,352 1,133,352 1,167,773 3.04% Salaries,Temporary 55,995 60,759 49,270 60,000 60,000 60,000 0.00% Salaries, Overtime 2,006 379 422 3,000 3,000 3,ODD 0.00% Leave Payouts 32,494 39,429 Benefits 377,075 353,874 356,852 355,505 355,505 451,259 26,93% PERSONAL SERVICES 1,593,200 1,579,336 1,550,128 1,661,857 1,561,857 1,682,032 8.39% OPERATING EXPENSES Equipment and Supplies 52,564 7,957 2,550 6,750 6,750 6,750 0.00% - Conferences and Training 16,598 9,990 4,624 13,000 13,000 13,000 0.00% Professional Services 1,014,094 276,054 144,050 233,000 824,701 233,000 0.00% Other Contract Services 22,032 18,676 24,604 24,000 24,000 24.000 0.00°/a OPERATING EXPENSES 1,106,288 312,677 175,828 276,750 868,451 276,750 UN Total 2,698,488 1,892,013 1,725,955 1,828,607 2,420,309 1,958,782 7.12% Significant Changes Funding allocated for Professional Services includes specialty services as it relates to EIR's, various peer reviews and planning studies. Professional Services actual and budgeted amounts vary each year based on anticipated reimbursement o environmental impact fee expenses. Staff implemented a of 10-Point Plan for Business, as it relates to streamlining the development review process and developing, resulting in an enhanced customer service. FY 2007/08 FY 2008/09 FY 2009110 FY 201 Oil 1 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Planning Manager 1.00 1.00 2.00 2.00 2.00 2.00 0.00 Principal Planner 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Senior Planner 1.50 1.50 3.50 3.50 3.50 3.50 0.00 Associate Planner 6.00 6.00 5.00 4.00 4.00 4.00 0.00 Assistant Planner 3.00 3.00 3.00 2.00 2.00 2.00 0.00 Total 13.50 13.50 13.50 11.50 11.50 11.50 0.00 244 Planning & Building .w�.. Adopted Budget- FY 2011/12 - -' Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Code Enforcement& Neighborhood Preservation PERSONAL SERVICES Salaries, Permanent 463,277 466,492 383,536 375,854 312,386 276,862 -26.34% Salaries,Temporary 10,450 145 67 20,000 Salaries, Overtime 2,797 1,032 783 2,000 2,000 2,000 0.00% Leave Payouts 173 16,353 14,386 Benefits 188.388 202,281 167,708 152.051 133.436 132.528 -12.84% PERSONAL SERVICES 665,085 686,303 566,479 529,906 467,823 411,391 -22,37% OPERATING EXPENSES Equipment and Supplies 1 766 1 125 846 4,500 4,500 4,500 0.00% Conferences and Training 1.041 2.662 1.106 2,000 2,000 2.000 0.00% OPERATING EXPENSES 2,807 3,787 1,951 6,500 6,500 6,500 0.00% Total 667,892 690,090 568,430 536,406 474,323 417,891 -22.09% Significant Changes This Division is now being supported through the Department's Administrative division; which resulted in a 26% decrease in Personal Services. FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Neighborhood Preservation Prog Mgr 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Senior Code Enforcement Officer 1.00 1.00 2.00 2,00 2.00 2.00 0.00 Code Enforcement Officer I/H* 6.50 6.50 5.50 3.50 3.50 3.50 0.00 *2.0 FTE are funded by the CDBG program see the Economic Development Department budget for details. Total 8.50 8.50 8.50 5.50 5.50 5.50 0.00 245 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Services PERSONAL SERVICES Salaries, Permanent 1,283,665 1,461,247 1,244,779 1,334,713 1,334,713 1,186,181 -11.13% Salaries,Temporary 27,002 31,658 30,146 25,000 42,500 25,000 0.00% Salaries,Overtime 14,583 34,955 20,027 19,000 19,000 19,000 0.00% Leave Payouts 25,188 40,558 Benefits 513,559 554,745 498,660 508,728 508.728 547,306 7.58% PERSONAL SERVICES 1,838,808 2,107,793 1,834,169 1,887,442 1,904 942 1,777,487 -5.83% OPERATING EXPENSES Equipment and Supplies 26,973 8,817 6,096 10,750 10,750 10,750 0.00% Conferences and Training 7,388 7,278 2,380 7,000 7,000 7,000 0.00% Professional Services 238,971 12,919 50,000 129,550 50,000 0.00% , Expense Allowances 5,441 5,421 5 421 OPERATING EXPENSES 278,774 34,434 13,897 67,750 147,300 67,750 0.00% Total 2,117.582 2,142,227 1,848,066 1,955,192 2,052,242 1,845,237 -5.62% Significant Changes The reduction in Personal Services is due to the funding reduction related to the elimination of one Inspection Supervisor, which was not reflected from the previous year. The $50,000 in Operating Expenses funds contractual inspectors needed to address seasonal staffing needs. FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Inspection Manager 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Inspection Supervisor 3.00 3.00 3.00 2.00 2.00 2.00 0.00 Principal Mech/Plumbing Inspector 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Principal Electrical Inspector 1.00 1.00 1 00 1.00 1.00 1.00 0.00 Building Inspector I/II/III 12.00 12.00 8.00 8.00 8.00 8.00 0.00 Total 18.00 18.00 14.00 13.00 13.00 13.00 0.00 246 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Services PERSONAL SERVICES Salaries, Permanent 778,394 766,129 714,074 660,280 420,264 664,805 0.69% Salaries,Temporary 35,329 25,893 20,036 45,850 65,850 65,850 43.62% Salaries,Overtime 9,869 1,433 5,944 5,000 5,000 5,000 0.00% Leave Payouts 8,618 10,467 Benefits 261,256 237,731 246,749 214,809 164,842 259,480 20.80% PERSONAL SERVICES 1,084,847 1,039,804 997,270 926,938 655,956 995135 7.47% OPERATING EXPENSES Equipment and Supplies 36,048 35,971 33,815 33,100 33,100 33,100 0.00% Conferences and Training 9,308 6,211 3,351 8,000 8,000 8,000 0.00% Professional Services 48,745 128 50,000 249,200 50,000 0.00% Other Contract Services 40.000 OPERATING EXPENSES 94,101 42,309 37,167 91,100 330,300 91,100 0.00% CAPITAL EXPENDITURES Equipment 30,290 865 CAPITAL EXPENDITURES 30,290 865 Total 1,178,948 1,112,403 1,035,301 1,017,038 986,256 1,086,2351 6.80% Significant Changes Temporary Salaries increased to provide staff support for eliminated and vacant positions. and to meet peak demand periods. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Permit and Plan Check Manager 1.00 1.00 1.00 1.00 1,00 1.00 0,00 Permit and Plan Check Supervisor 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Plan Check Engineer 4.00 4.00 3.00 2.00 2.00 2.00 0.00 Senior Permit Technician 3.00 3.00 3.00 2.00 2,00 2.00 0.00 Building Plan Checker 1.00 0.00 0.00 0.00 0.00 0.00 0,00 Building Inspector I 111/III 0.00 0.00 1.00 1.00 1.00 1.00 0.00 Administrative Aide 0.00 1.00 0.00 0.00 0.00 0.00 0.00 Total 10.00 10.00 9.00 7.00 7.00 7.00 0.00 247 Planning & Building Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Planning Commission OPERATING EXPENSES Equipment and Supplies 6 992 6 540 5.795 9.000 9,000 9,000 0.00% Conferences and Training 11.913 8.816 7.500 10.000 10,000 10.000 0.00% OPERATING EXPENSES 18,905 15,357 13,295 19,000 19,000 19,000 0.00% Total 18,905 15,357 13,295 19,000 19,000 19,0001 0,00% Significant Changes The FY 2011/12 Operating Expenses reflects funding up to three meetings per month. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 000 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 248 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Donations (103), Capital Projects Fund (301), FEMA Grant-Seismic Retrofit(Bie) OPERATING EXPENSES Equipment and Supplies 7 823 Professional Services 112,959 216,837 73,024 OPERATING EXPENSES 112,969 216,837 73,024 7,823 CAPITAL EXPENDITURES Improvements 1,557,407 5,168,443 954,216 25.598 CAPITAL EXPENDITURES 1,567,407 5,168,443 964216 25,598 NON-OPERATING EXPENDITURES Transfers to Other Funds 600.000 180.086 NON-OPERATING EXPENDITURES 600,000 180,086 Total 1,670,366 6,985,280 1,027,241 213,507 Significant Changes This division was created to fund the Seismic Retrofit of City Hall Administration Building, but is no longer used. This is historical information only. FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00 FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00816 FEMA Grant 2,303,800 2,104,214 (17,044) Total 2,303,800 2,104,214 (17,044) 249 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year CDBG Code Enforcement(857.858. 859,860,&861) PERSONAL SERVICES Salaries, Permanent 133,581 136,408 146,463 147,622 Salaries,Temporary 3,102 3,000 3,002 3,800 Salaries, Overtime 340 Leave Payouts 9,877 Benefits 55.864 33.132 56.394 50,757 PERSONAL SERVICES 192,887 172,540 216,737 202179 OPERATING EXPENDITURES Utilities 1,400 Equipment and Supplies 13,459 Conferences and Training 410 Other Expenses OPERATING EXPENDITURES 410 14859 Total 192,887 172,950 215,737 217,038 Significant Changes Expenditures reflected are for the costs of funding one full time. 50% of a full time, and one half time Code Enforcement Officers (a total of 2.0 FTE)from the annual CDBG Program. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250 Planning & Building Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PLN Planning ADM Administration 10055101 Building&Safety Admin 547,382 703,970 492,929 52,797 10060101 Planning Administration 470,657 634.214 645,773 996.074 1,002,752 850,021 -14.66% ADM Administration 1,018,039 1,338,184 1,138 702 996,074 1,056,649 860,021 -14.66% PLN Planning 10060201 Planning 2,698,488 1,892,013 1,725,955 1,828,607 2,420,309 1,958,782 7.12% PLN Planning 2,698,488 1,892,013 1,726,955 1 828,607 2,420 309 1,968,782 7.12% CE Code Enforcement& Neighborhood Prevention 10060301 Code Enforcement 667,892 690,090 568,430 536,406 474,323 417,891 -22.09% CE Code Enforcement 667,892 690,090 668,430 536,406 474,323 417,891 -22.09% IS Inspection Services 10055201 Inspection Services 2,117,582 2,142,227 1,847,868 79,550 10060401 Inspection Services 198 1,955,192 1,972,692 1,845,237 -5.62% IS Inspection Services 2117 582 2142 227 1 848 066 1 865192 2,052,242 1845 237 -5,62% PPS Permit&Plan Check Svcs . ' 10055301 Permit& Plan Check 1,178,948 1,112,403 1,035,301 25,000 10060501 Permit and Plan Check 1,017,038 961,256 1,086,235 6.80% PPS Permit&Plan Check Svcs 1,178,948 1,112,403 1,035,301 1,017,038 986,256 1,086 235 6.80% PC Planning Commission 10061001 Planning Commission 18,905 15,357 13.295 19,000 19,000 19,000 0.00% PC Planning Commission 18,906 16,357 13,295 19,000 19,000 19,000 0.00% Other Funds 10361002 Donations Historic Rsres 1 7,823 30555999 RDA Cap Proj Area Trsf 600,000 81655101 Seismic Rehab City Hall 0 1,670,366 5,385,280 1,027,241 205,684 Other Funds 1,670,366 6,985,280 1,027,241 213,507 CDBG-Code Enforcement 85760301 Code Enforcement 2,854 85860301 Code Enforcement 07/08 188,869 85960301 Code Enforcement08/09 1,164 172,950 86060301 Code Enforcement09110 215,737 86160301 Code Enforcement 10111 217,038 CDBG-Code Enforcement 192,887 172,950 215,737 217,038 Other Funds 1,863 253 6,158,230 1,242,978 430,645 General Fund 7.699,854 7,190,275 6,329,750 6,352,318 7,007,679 6,177,166 -2,76 L, Other Funds 1,863,253 6,158,230 1,242,978 430.545 Grand Total 9,563,107 13,348,505 7,572,728 6,352,318 7,438,224 6,177,166 -2.76% 251 INTENTIONALLY LEFT BLANK 252 City of Huntington Beach Police Adopted Budget - FY 2011112 Police Chief ADMINISTRATION/EXECUTIVE Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) COMMUNITY SUPPORT Community Relations Specialist UNIFORM INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Administrative Secretary Police Lieutenant INVESTIGATIONS Police Services Specialist PATROL Police Lieutenant Police Lieutenant(6) Police Sergeant(3) SUPPORT SERVICES Police Sergeant(12) Police Officer(25) Facilities Maintenance CrevAeader Police Officer(105) Civilian Check Investigator(2) Custodian(3) Police Recruit(4) Forensic Systems Specialist Information Systems Technician IV Crime Scene Investigator(6) Crime Analyst Police Services Specialist TRAINING TRAFFIC Police Sergeant Police Lieutenant SCIENTIFIC IDENTIFICATION Police Officer(2) Police Sergeant(3) Police Photo/Imaging Specialist Police Services Specialist Police Officer(22) Latent Fingerprint Examiner(2.50) Police Records Specialist Police Services Specialist ALARMS Police Services Specialist _ AERONAUTICS RECORDS Police Sergeant Records Administrator PERSONNEL Police Officer(6) Police Records Supervisor(3) Administrative Analyst Senior Senior Helicopter Maintenance Police Records Specialist(10.50) Police Officer(2) Technician Police Services Specialist(5) Police Services Specialist Helicopter Maintenance Technician Police Systems Coordinator Court Liaison Specialist PA—Y PARKING ENFORCEMENT Police Records Technician(6) Accounting Technician II(2) Parking/Traffic Control Supervisor Parking/Traffic Control Officer(16) NARCOTICS BUDGET Police Sergeant Administrative Analyst Senior SPECIAL ENFORCEMENT Police Officer(5) Accounting Technician II Police Lieutenant Police Sergeant(4) VICE/INTELLIGENCE COMMUNICATIONS Police Officer,(22) Police Officer(2) Police Communications Manager Police Services Specialist Communications Supervisor(6) Communications Operator(18) JAIL Detention Administrator PROPERTY EVIDENCE Detention Shift Supervisor(4) Property Officer(2) Detention Officer,Nurse(4) Detention Officer(8) 253 Police Department Descriptions The Police Department is responsible for all aspects of public safety and investigation of criminal activity within the City's residential communities, commercial and industrial centers, and recreational open spaces. The department performs these public safety efforts through community education efforts and aggressive enforcement of state laws and local ordinances. The department performs initial and follow-up investigation on suspected crimes occurring within the City and conducts forensic examination of many types of evidence. The facilitation of orderly traffic flow and the enforcement of traffic laws are another important function of the department. Executive Division The Executive Division is responsible for the overall leadership and coordination of department operations as well as direct supervision of the Professional Standards Unit and the Community Support Unit. This division contains the Police Chief, one Lieutenant serving as the Chiefs Executive Officer, the Chiefs Administrative Assistant, and two Sergeants comprising the Professional Standards Unit. The Professional Standards Unit investigates allegations of employee misconduct, which are often of a specialized and sensitive nature. The Executive Officer also functions as the Public Information Officer and manages special projects. Uniform Division The Uniform Division is the most visible to the public and serves as the foundation for all the department's efforts. This division performs core K_9 law enforcement functions and is comprised of both sworn and civilian . employees. Some of these functions include uniform patrol, enforcement of traffic laws, investigation of traffic collisions, airborne patrol, parking enforcement, special events planning and coordination, directed enforcement team, special enforcement team, gang unit, beach enforcement team, and resolving critical incidents through the `!4L use of the Special Weapons and Tactics (S.W.A.T.,) and the Crisis Negotiation Teams. Investigations Division The Investigation Division performs five primary duties: providing investigative follow-up for all non-traffic related crimes; identifying, apprehending, and prosecuting criminal suspects; and assisting crime victims and the department in suppression of crime and the recovery of property, house prisoners and maintain official police documents. The division enforces laws related to the sale, manufacture, transportation, and use of illegal drugs; reviews and issues permits for a wide variety of regulated businesses; enforces Alcohol Beverage Control laws; attempts to identify and prevent organized crime and terrorism; maintains vice and criminal intelligence files; investigates vice related activity within the city, and maintains the Jail Bureau. The Jail Bureau is responsible for processing and housing prisoners of the department, as well as contract law enforcement agencies. The division's Records Bureau prepares, maintains, and oversees the distribution and use of all Police Department crime and traffic related documents and records, and coordinates with federal, state, and local jurisdictions in the exchange of criminal history information. The Investigation Division has responsibility for processing forensic evidence and coordinating similar efforts with other law enforcement crime labs. Administrative Operations Division The Administrative Operations Division provides the people, equipment, training, and budget oversight to support all of the programs in the department. This division includes several bureaus: Budget, Payroll, Personnel, Alarm, Training, Fleet Management, Communications, Property, and Support Services. This division is responsible for recruiting and conducting background investigations on new employees, managing the use of grants and budgeted funds, keeping accurate pay records, tracking and billing for services related to alarm permits, training all employees and maintaining records, cleaning police headquarters and three substations, and purchasing and issuing all equipment. 254 Police Ongoing Activities & Projects Executive Division Coordinate 300 contacts/meetings with City Council, departments, boards, and commissions • Conduct 350 contacts with citizen groups/organizations Provide 600 media contacts Investigate 60 complaints/internal affairs issues Uniform Division • Respond to and handle 116,078 calls for service • Investigate 2,632 traffic accident investigations • Conduct 1,214 follow-up investigations involving injury/fatal collisions • Issue 12,565 hazardous/non-hazardous traffic citations • Identify, interdict, and arrest 1,747 DUI offenders • Issue 70,000 parking citations • Conduct 8,000 citation reviews Investigations Division Investigate 3,200 crimes against persons • Investigate 7,900 property crimes Investigate 1,200 economic crimes • Investigate 450 computer crimes • Investigate 40 internet crimes against children Perform 12,300 crime analysis to identify trends and a` r assist in detecting suspects 1--- • Assist 436 Domestic Violence victims through the Victim's Assistance Program • Administer and maintain 300,000 digital images Process 500 latent print identifications Process 45,000 latent print analysis Process 1,400 narcotics analysis • Process, secure, and track 13,000 pieces of evidence/property • Process and dispose 7,500 pieces of evidence/property • Process 9,000 court cases for review • Process 25,000 subpoenas, including data base entry, reports, and calls • Process 5,200 booking forms, including records check, Records Management System (RMS) entry, logging, copying `1 • Transcribe 27,000 police reports including transcription, approval, and corrections • Provide 2,100 fingerprint cards or live scan • Compile 24 data reports on jail detainees as required by Federal/State agencies Administrative Operations Division • Coordinate and prepare billings for approximately 300 false alarm related calls for services • Arrange over 2,000 training classes and records of completion • Arrange 150 on-site training sessions • Manage physical fitness and weight management incentive program • Answer 320,288 total incoming/outgoing calls received/initiated in the 911 center • Dispatch 116,078 calls for service • Process, secure, and track 13,000 pieces of evidence and property • Process and dispose of 7,500 pieces of evidence and property • Recruit and conduct background investigations on all police personnel 255 Police Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2010/11 are presented below. FY 2009110 FY 2010/11 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Through the implementation of digital Maintain Public recording technology, increase by five percent Safety the number of reports dictated by Police Officers. Measure: % increase in reports dictated N/A 5% 5% Goal: 2. Through a combination of public education, Maintain Public driving under the influence (DUI) checkpoints, Safety DUI saturation patrols, and the assignment of two motorcycle officers to specifically identify and arrest impaired drivers, reduce DUI involved collisions by five percent. Measure: % reduction in DUI involved collisions 5% 5% 5% Goal: 3. Begin imaging and indexing crime reports into Maintain Public an electronic format that allows for improved Safety productivity by increasing records keeping storage space by at least 15%. Measure: %of new storage space for records keeping N/A 15% 15% 256 Police Accomplishments & Goals FY 2010/11 Accomplishments • Established an ongoing social networking program which enables the community to have more information on the police department and safety issues for the public to consider • Installed a public access kiosk in the police department lobby, which allows the public to obtain a variety of police services in a quicker and often easier way • Established an automated online parking citation appeal process, which allows the public to more quickly and easily contest a parking citation while at the same time reducing required staff time • Obtained a State of California Alcohol Beverage Control (ABC) financial grant to fund further enforcement and education efforts at ABC establishments • Obtained a State of California Office of Traffic Safety financial grant to fund further driving under the influence (DUI)enforcement and education efforts throughout the city • Instituted a GPS monitoring system for work furlough inmates housed in department's jail pursuant to an Orange County Grand Jury recommendation to increase community security by providing the ability to monitor the movements and whereabouts of inmates while out of the jail facility FY 2011/12 Goals • Successfully upgrade the Computer Aided Dispatch/Records Management System (CAD/RMS) • Enhance and increase law enforcement air support services to neighboring jurisdictions • Enhance the automation process for providing the Superior Court with necessary documents for the Criminal Justice System • Review the Police Department's organizational structure and effectiveness in regards to current and anticipated future staffing levels and the public safety needs of the community 257 Police Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From EXPOnditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds ' PERSONAL SERVICES Salaries,Permanent 30,457,543 32,369,187 32,611,821 32,249,257 31,957,927 31,357,032 -2.77% Salaries,Temporary 520,793 615,586 276,166 346,200 444,551 301,974 -12.77% Salaries,Overtime 4,174,876 3,807,640 2,973,590 3,932,631 4,177,034 3,748,934 -4.67% Leave Payouts 15,652 892,108 1,117,445 Benefits 17,109,473 17,658,575 17,219,392 18.144,942 18.182,188 19,531,697 7.64% PERSONAL SERVICES 52,276 337 55,343,097 6418 13 $4 673 030 54,761,700 ..54 939 637 0.49% OPERATING EXPENSES Utilities 6,058 6,487 1,622 6,000 6,000 6,000 0.00% Equipment and Supplies 1.322,982 979,893 1,141,242 1,045,620 1,725,798 1,287,397 23.12% Repairs and Maintenance 829,359 793,822 707,548 875,248 1,029,041 784,797 -10.33% Conferences and Training 305,024 239,783 140,820 287,375 346,941 278,375 -3.13% Professional Services 458,888 319,768 354,354 253.988 431,703 275,912 8.630k Other Contract Services 1,033,967 1,009,367 930,210 1,124,322 1,210,154 992,948 -11.68% Rental Expense 208,598 34,254 37,610 11,750 11,750 7,885 -32.89% Insurance 2,051 Payments to Other Governments 363,951 559,294 684,580 675,000 891,000 755,000 11.85% Expense Allowances 23,451 361,349 365,540 369,900 369,900 366,700 -0.87% Other Expenses 12,021 17,778 8,949 12,000 12,000 13,000 8.33% OPERATING EXPENSES 4,564,298 4,32 845 4372475 4,661,203 6,034,286 4768014 2.29% CAPITAL EXPENDITURES Improvements Equipment 614.612 382.487 996,206 450,000 Vehicles 33,920 49.700 60.622 36,701 Capital-Software 250,000 CAPITAL EXPENDITURES 648,532 432,188 60,622 1,032,907 700,000 NON-OPERATING EXPENSES Transfers to Other Funds 45,623 48,667 48,667 NON-OPERATING EXPENSES 46,623 48,667 48,667 Grand Total 57,536,790 60,147,797 58,680,177 59,334,233 61,828,893 60,407,651 1.81% General Fund 56.014,342 59,036,474 57,569,492 59,334,233 59,205,183 58,868,831 -0.78% Other Funds 1,522,448 1,111,323 1,110,685 1,886,674 1,538,820 Grand Total 57,536,790 60,147,797 58,680,177 59,334,233 61,091,856 60,407,651 1.81% Personnel Summary 381.00 381.00 381.00 369.00 367.00 363.00 1 258 Police - Adopted Budget- FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 201011'I FY 2011112 Change From Ob'ectAccount Actual Actual Alwal Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 30,224,908 32,228,257 32,442,509 32,249,257 31,652,231 31,059,663 -3.69% Salaries,Temporary 520,793 615,586 275,836 346,200 394,427 301,974 •12.77% Salaries,Overtime 4,146,236 3.573,958 2,821,663 3,932,631 3,924,734 3,748,934 -4.67% Leave Pay Outs 15,446 887,614 1,110,682 Benefits 17,000,568 17,582,830 17,129.249 18,144.942 18,015,055 19,350,246 6.64% PERSONAL SERVICES 51,907,960 54,911 53,779,938 64,673,030 63,986,447 54,460,817 -0.39% OPERATING EXPENSES Utilities 6,058 6,487 1,622 6,000 6,000 6,000 0.00% Equipment and Supplies 920,662 836,137 726,315 1,045,620 1,114,122 927,397 -11.31% Repairs and Maintenance 821,342 786,804 608,375 875,248 1,029,041 784,797 -10.33% Conferences and Training 292,328 229,326 101,961 287,375 300,433 278,375 -3.13% Professional Services 278,107 232,931 275,737 253,988 313,025 275,912 8.63% Other Contract Services 1,025,741 1,009,367 930,210 1,124,322 1,171,464 992,948 -11.68% Rental Expense 208,598 34,254 37,610 11,750 11,750 7,885 -32.89% Insurance 2,051 Payments to Other Government: 363,951 559,294 684,580 675,000 891,000 755,000 Expense Allowances 23,451 361,344 365,540 369,900 369,900 366,700 -0.87% Other Expenses 12,021 17,778 8,939 12,000 12,000 13.000 8.33% OPERATING EXPENSES 3,952 2 75,772 3,740 887 4,661,203 5,218,736 408 014 -5.43% CAPITAL EXPENDITURES Equipment 128,931 23,791 CAPITAL EXPENDITURES 128931 23,791 NON-OPERATING EXPENSES Transfers to Other Funds 25.203 48,667 48,667 NON-OPERATING EXPENSES 25203 48667 48667 Total 56,014,342 59,036,474 57,569,492 59,334,233 69,205,183 58,868,831 1 -0.78% Personnel Summary 380.00 381.00 381.00 369.00 367.00 363.00 259 Police Adopted Budget- FY 2011/12 -, Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administrative Operations PERSONAL SERVICES Salaries,Permanent 3,878,155 3.909,733 3,892,722 3.807,441 3,654,456 3,394,749 -10.84% Salaries,Temporary 130,216 197,070 131,760 170,650 162,496 131,525 -22.93% Salaries,Overtime 519,084 492,752 376,380 527,000 519,103 504,000 -4.36% Leave Payouts 2,198 122,229 152,691 Benefits 1,778,461 1,802,771 1,750,001 1,660,508 1,603.723 1,655,177 -0.32% PERSONAL SERVICES 6,308,114 6,524,555 6,303,555 6,165,598 5,939,778 5,685 451 -7.79% OPERATING EXPENSES Utilities 679 598 430 1,500 1,500 1,500 0.00% Equipment and Supplies 507,215 483,336 402,411 687,820 719,106 553,647 -19.51% Repairs and Maintenance 516,444 452,790 409,303 419,200 447,038 429,013 2.34% Conferences and Training 230,710 164,081 84,321 206,175 206,175 206,175 0.00% Professional Services 61,934 29,493 78,383 17,000 66,870 35,000 105.88% Other Contract Services 565,716 600,867 543,956 642,638 642,638 598,236 -6.91% Rental Expense 1,764 2,630 Insurance 2,051 Expense Allowances 14,193 348,502 353,098 355,900 355,900 353,700 -0.62% Other Ex enses 2,096 5,850 1,695 OPERATING EXPENSES 1,898 987 2,089,333 1,876 227 2,330,233 2,439 227 2177 271 -6.56% CAPITAL EXPENDITURES Equipment 3.696 9.982 CAPITAL EXPENDITURES 3,696 9,982 Total 8,210,797 8,623,870 8,179,782 8,495,831 8,379,005 7,862,721 -7.45% Significant Changes Temporary Salaries are being reduced to reflect the staffing of a Captain position as 960 temporary for three months in the new fiscal year end as part of the Citywide need to reduce expenditures. Also, four fleet positions were transferred to the Public Works Department as part of the citywide fleet consolidation. Professional Services increased due to shortage in the current year budget for Psychological and Polygraph service contracts. Overall operating expenses decreased in equipment and supplies due to current economic conditions. Other Contract Services reflect a decrease of S44,400 due to a renegotiated Animal Control contract. 260 Police Adopted Budget-FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION ( Administrative Operations (continued) FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 i Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 2.00 1.00 1.001 0.00 1.00 1.00 0.00 Police Officer 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Police Services Specialist 5.00 5.00 5.00 5.00 5.00 4.00 (1.00) Alarm Services Coordinator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Administrator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Shift Supervisor 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Officer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Detention Officer,Nurse 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Police Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Communications Supervisor-PD 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Communications Operator-PD 20.00 20.00 20.00 18.00 18.00 18.00 0.00 Administrative Analyst Senior 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Property Officer 0.00 0.00 2.00 2.00 2.00 2.00 0.00 Accounting Technician II 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Accounting Technician 1 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Info Systems Technician IV 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Mart Crewleader 1.00 1.00 1.001 1.00 0.00 0.00 0.00 Mechanic II 3.00 3.00 3.001 3.00 0.00 0.00 0.00 Facilities Maintenance CrevAeader 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Custodian 3.00 3.00 3.00 3.00 3.00 3.00 0.00 - Total 54.00 54.00 56.00 52.00 49.00 48.00 (1.00) s 261 Police Adopted Budget-FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Executive PERSONAL SERVICES Salaries,Permanent 676,978 729,892 706,946 760,722 694,522 759,592 -0.15% Salaries,Temporary 15,407 30,557 / Salaries,Overtime 24,348 46,832 67,217 46,000 46,000 45,000 -2.17% Leave Payouts 458 28,873 56,600 Benefits 382,800 389.610 394,286 422,663 407,580 464,593 7.55% PERSONAL SERVICES 1,099,991 1,195,207 1,225,050 1,229,385 1,178,659 1,259,185 2.42% OPERATING EXPENSES Equipment and Supplies 5,285 10,238 17,155 14,000 14,029 21,500 53.57% Repairs and Maintenance 128 3,000 Conferences and Training 2,457 4,174 2,432 3,500 3,500 3,500 0.00% Professional Services 90 3,253 1,811 2,000 4,303 2,000 0.00% Other Contract Services 4,815 Other Expenses 179 438 OPERATING EXPENSES 12,827 18,231 21,398 19,500 21,832 30,000 53.85% NON-OPERATING EXPENSES Transfers to Other Funds 48,667 NON-OPERATING EXPENSES 48,667 Total 1,112,817 1,213,438 1,295,115 1,248,885 1,200,491 1,289,185 3.23% Significant Changes Overall personnel casts increased due to increasing benefit costs. FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Chief 1.00 1.00 1,00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Community Relations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Total 6.00 6.00 6.00 6.00 6.00 6.00 0.00 262 Police Adopted Budget-FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Investigations PERSONAL SERVICES Salaries,Permanent 7,475,791 7,667,336 7,694,401 7,759,301 7,381,460 7,432,065 -4.22% - Salaries,Temporary 140,197 170,189 75,608 106,050 131,874 99,899 -5.80%n Salaries,Overtime 870,573 787,894 551,417 803,000 803,000 775,000 -3.49% Leave Payouts 4,312 231,429 232,898 Benefits 4,030,206 3,942,220 3,769.870 3,989,725 3,931,704 4,324,999 8.40% PERSONAL SERVICES 12,521,078 12,799,068 12,324,194 12,658,076 12,248,038 12 1'985. -0.21% OPERATING EXPENSES Utilities 5,229 5,795 1,192 4,500 4,500 4,500 0.00% Equipment and Supplies 225,258 229,446 181,746 190,400 193,992 194,350 2.07% Repairs and Maintenance 36,566 50,588 45,998 48,000 48,000 56,000 16.67% Conferences and Training 4,348 3,347 1,366 600 600 600 0.00% Professional Services 148,798 140,610 136,703 170,443 177,307 173,213 1.63% Other Contract Services 24,004 10,941 14,404 70,310 70,310 50,000 -28.89% Rental Expense 7,884 7,227 10,073 7,884 7,884 7,884 0.00% Payments to Other Governments 46,727 50,310 48,820 75,000 75,000 65,000 -13.33°% Expense Allowances 7,358 11,241 10,841 11,400 11,400 11,400 0.00% Other Expenses 9,747 11,490 7,244 12,000 12,000 12,000 0.00% OPERATING EXPENSES 515,919 520,996 458,387 590,537 600,993 574,947 -2.64% CAPITAL EXPENDITURES Equipment 13,808 CAPITAL EXPENDITURES 13,808 NON-OPERATING EXPENSES General Transfer Out 25,203 48,667 NON-OPERATING EXPENSES 25,203 48,667 Total 13,062,200 13,382,539 12,782,581 13,248,613 12,849,031 13,206,911 1 -0.31 Significant Changes Overall personnel costs increased due to benefit cost increases. Repairs and Maintenance account increased due to new software licensing fee and maintenance agreement fee for forensic examination. Overall operating expenses decreased due to contract services elimination. 263 r Police Adopted Budget-FY 2011112 -. Department Budget Summary General Fund Division by Object Account DIVISION Investigations(continued) FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1_00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Sergeant 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Police Officer 32.00 32.00 32.00 32.00 3200. 32.00 0.00 Police Records Administrator 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Police Records Supervisor 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Police Records Specialist 15.00 15.00 15.00 13.50 13.50 10.50 (3.00) Police Records Technician 6.00 6.00 6.00 6.00 6.00 6,00 0.00 Court Liaison Specialist 1.00 1.00 1.00 1.00 1,00 1.00 0.00 Crime Analyst Senior 0.00 1.00 1.00 1.00 1.00 0.00 (1.00) Crime Analyst 1.00 0.00 0.00 0.00 1 0.00 1.00 1.00 Police Systems Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Civilian Check Investigator 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Forensic Systems Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Criminalist 1.50 1.50 1.50 0.00 0.00 0.00 0.00 Latent Fingerprint Examiner 2.50 2.50 2.50 2.50 2.60 2.50 0.00 Police Photo/imaging Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Services Specialist 10.00 10.00 10.00 8.00 8.00 8.00 0.00 Detention Administrator 1.00 1.00 1.00 1.00 1.00 140 0.00 Detention Shift Supervisor 5.00 5.00 5.00 4.00 4.00 4.00 0.00 Detention Officer 9.00 9.00 9.00 9.00 9.00 9.00 0.00 Detention Officer,Nurse 4.00 4.00 4.00 4.00 4.00 4,00 0.00 Property Officer 2.00 2.00 0.00 0.00 0.00 0.00 0.00 Administrative Secretary 1.00 1.00 1M 0,00 0.00 0.00 0.00 Total 106.00 106.00 104.00 97.00 97.00 94.o0 (3.00) 264 Police Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Uniform PERSONAL SERVICES Salaries,Permanent 18,193,984 19,921,296 20,148,439 19,921,794 19,921,794 19,473,256 -2.25% Salaries,Temporary 234,974 248,328 68,467 69,500 69,500 70,550 1.51% Salaries,Overtime 2,732,231 2,246,480 1,826,649 2,566,631 2,556,631 2,424,934 -5.15% Leave Payout 8,477 505.082 668,493 Benefits 10,809,101 11,448,229 11,215,091 12,072,047 12,072,047 12,915,479 6.99% PERSONAL SERVICES 31,978,767 34,369,416 33,927,139 34,619,971 34,619,972 34,884219 0.76% OPERATING EXPENSES Utilities 150 94 Equipment and Supplies 182,904 113,116 125,003 153,400 186,996 157,900 2.93% Repairs and Maintenance 268,332 283,298 1533074 4083048 534,003 296,784 -27.27% Conferences and Training 54,812 57,723 13,843 77,100 90,158 68,100 -11.67% Professional Services 67,285 59,575 58,840 64,545 64,545 65,699 1.79% Other Contract Services 431,205 397,559 371,850 411,374 458,516 344,712 -16.20% Rental Expense 200,714 25,263 24,906 3,866 3,866 1 -99.97% Payments to Other Governments 317,224 508,984 635,760 600,000 816,000 690,000 15.00% Expense Allowances 1,900 1,600 1,600 2,600 2,600 1,600 -38.46% Other Expenses 1.000 OPERATING EXPENSES 1,524,526 1,447,212 1,384,875 1,720,933 2,156,684 1,625,796 -5.53% CAPITAL EXPENDITURES Equipment 125,235 CAPITAL EXPENDITURES 125,235 Total 33,628,528 35,816,627 35,312,014 30,340,904 36,776,656 36,510,0151 0.47% Significant Changes Permanent Salaries are being reduced to reflect the defunding of one (1) Police Lieutenant position. While funding is being eliminated, the position will remain in the Table of Organization. The budget also reflects funding for two (2) Police Lieutenant positions as 960 temporary positions for three months in the new fiscal year. Overtime is decreasing as part of the citywide need to reduce expenditures. Rental expenses decreased due to the Oakview Police substation lease payment being renewed at $1 annually. Overall operating expenses decreased in equipment,supplies,and expense allowance accounts due to economic conditions. 265 Police Adopted Budget-FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Uniform (continued) FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Captain 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Police Lieutenant 8.00 8.00 8,001 7.00 8.00 8.00 0.00 Police Sergeant 19.00 20.00 20.00 2000. 20.00 20.00 0.00 Police Officer 155.00 155.00 155.00 155.00 155.00 155.00 0.00 Police Recruit 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Crime Scene Investigator 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Police Communications Manager 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Communications Supervisor-PD 0.00 D.DO 0.00 0.00 0.00 0.00 0.00 Communications Operator-PD 0.00 0.D0 0.00 0.00 0.00 0.00 0.00 Senior Helicopter Maint Technician 1.00 1.D0 1.00 1.00 1.00 1.00 0.00 Helicopter Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Parking/Traffic Control Officer 16.00 16.00 16.00 16.00 16.00 16.00 0.00 Police Records Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Secretary 1.D0 1.00 1.00 1.00 1.00 1.00 0.00 Community Relations Specialist 0.00 0.00 0.00 0.00 0.00 0.00 0.00 lCrossing Guard Coordinator 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 214.00 215.00 215.00 214.00 215.00 215.00 0.00 266 Police Adopted Budget- FY 2011112 �.. Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Jail Program lalol OPERATING EXPENSES Equipment and Supplies 146.120 Repairs and Maintenance 8,017 Professional Services 89,899 Other Contract Services 8,226 -OPERATING EXPENSES 252,263 CAPITAL EXPENDITURES Equipment 33,642 CAPITAL EXPENDITURES 33,642 Total 285,905 Significant Changes The Jail Program Division was eliminated in FY08/09. This page is for historical information only. FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Totai 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change from Revenue Summa Actual Actual Actual Adopted Revised Adopted Prior Year 00310 Jail Program 185.203 Total 185,203 267 ) Police ....,.- Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Jail Pay Phone 1122,1 Narcotic Forfeiture State and Federal 1212 a 214J Property and PERSONAL SERVICES Salaries. Permanent ill Benefits 28 PERSONAL SERVICES 139 OPERATING EXPENSES Equipment and Supplies 131,912 35.572 93.603 90,773 260.000 Repairs and Maintenance 7.018 Conferences and Training 5.642 3,697 9.338 Professional Services 11,095 Expense Allowances 5 OPERATING EXPENSES 137,564 57,386 102,941 90,773 260,000 CAPITAL EXPENDITURES Equipment 83.313 86.964 350.000 CAPITAL EXPENDITURES 83,313 86,964 350,000 Total 220,867 144,489 102,941 90,773 610,000 Significant Changes The$350,000 in equipment expenditures are related to State and Federal Narcotics Forfeiture Fund related expenses. The Police Department will request the budget for these funds at end of the FY 2010/11. The $260,000 in Equipment and Supplies is to fund the replacement of the CAD/RMS system. FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00122 Donations Jail 2.608 2,131 10,631 4.000 4,000 10,000 6,000 00212 Narcotics Forfeiture Fed 704 760,173 18,559 00214 Narcotic Forfeiture/State 65.590 38,325 40,074 25,000 25.000 10.000 (15,000) 00216 Property and Evidence 54,903 43,035 23,579 3T000 37.000 37,000) Total 123,805 843,664 92,843 66,000 66,000 20,000 (46,000) 268 Police Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Service Authority for Abandoned Vehicles(SAAV)(876)and Grants(vedous) PERSONAL SERVICES Salaries,Permanent 232.635 140.820 169,312 234,070 297.369 Salaries,Temporary 331 41,970 Salaries,Overtime 28,641 233,682 151,927 287.703 Leave Payout 206 4,494 6,763 Benefits 108,904 75,717 90,143 126,000 181.451 PERSONAL SERVICES SMM7 - 4K713 418475 --JIL, 6811743 478,820 OPERATING EXPENSES Utilities Equipment and Supplies 124,288 108,185 321,325 269,376 100,000 Repairs and Maintenance 99,173 Conferences and Training 7,054 6,761 29,521 46,507 Professional Services 90,882 75,742 78,618 118,677 Other Contracted Services 38.690 Other Expenses 10 OPERATING EXPENSES 222223 190688 528647 473,251 100,000 CAPITAL EXPENDITURES Equipment 368,726 271,733 596.206 100.000 Vehicles 33.920 49,700 60622 36.701 Capital-Software 250,000 CAPITAL EXPENDITURES 402,646 321,433 60,622 1W 632,907 350,000 NON-OPERATING EXPENSES Transfers to Other Funds 20,420 NON-OPERATING EXPENSES 20420 Total 1,015,676 966,834 1,007,744 1,785,901 928,820 Significant Changes These grant funds provide support to the Police Department by funding new and specialized equipment,two(2)Police Officer positions, and two(2)Parking Control Officer positions. The Police Department will be reimbursed at the end of FY 2011/12. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Police Officer 1.00 000 0 00 0.00 000 0.00 0.00 Total 1.00 0.00 0.00 0.00 0.00 0.00 1 0.00 269 Police Adopted Budget-FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Service Authority for Abandoned Vehicles(SAAV)(876)and Grants Ivadous) FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00107-Evidence Seizure (10) 1,520 1,975 00307-Holly Seacli8 Fund 154 00769-SLESF Grant 04/05 481 (6,228) 00770-Traffic Safety 04105 5,482 00781-SLESF Grant 05/06 869 19,552 00792-Traffic Safety D6/07 166,816 206,808 928 00793-SLESF Grant 06/07 1,518 742 (1,293) 00838-Jail Training Grant 10,705 11,245 10,435 10,170 00875-Saav 87,978 87,145 81,046 88,000 88,000 00901-Domestic Violence 06/07 (2,754) 00907-Domestic Violence 07/08 35,592 00909-UASI/OCIAC Program 146,233 111,205 00910-SLESF Grant 07/08 4D0,311 571 (15,593) 00911-American Justice Grant 07108 23,022 00914-Domestic Violence 08/09 62,063 37,330 595 00918-ABC Grant 08109 117,822 (4,327) 00919-Avoid the 28 DUI 2,779 4,600 00920-SLESF Gram 08109 204,988 30,775 00921-Traffic Safety Grant 08/09 110,325 43,382 DD923-Justice Assistance Grant 08/09 14,970 00924-Domestic Violence 09110 151,705 80,191 00927-Justice Assistance Grant 09/10 00931-Traffic Safety Grant 09110 88,856 00932-SLESF Grant 09/10 130,630 00937-Justice Assist Grant 0911egular 00939-Domestic Violence CY2010 48,667 33,823 00946-PSIC Grant-PD 00949-SLESF Grant 10/11 200,000 00950-Office of Traffic Safety 10/11 156,021 00953-Justice Assistance Grant 10111 38,690 00955-Prop 69 Funding 00957-2011 Domestic Violence Program 180,209 Total 769,204 1,092,538 650,066 88,000 706,913 270 Police Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010M1 FY 2011/12 Change From Division I Business Unit AOWtl AClual Actual Adopted Revised Adopted Prior Year POL Police ADM Administrative Operations 10070102 Administrative Operations 1,379,475 1,370,343 1,417,996 1,562,866 1,635,763 1,615,212 3.35% 10070103 Budget 2D0,612 638,310 652,356 556,280 557,861 570,844 2.62% 10070108 Payroll 216,219 186,698 182,908 199,158 199,158 197,401 -0.88% 10070109 Personnel 585,295 590,884 406,498 399,354 411,148 441,044 10.44% ID070151 Information Systems 120,756 149,191 152,614 156,937 156,937 89,749 42.81°/ 10070211 General Support 669,321 677,715 647,738 653,855 668,514 621,183 -5.00% 10070301 Property/Evidence 227,652 220,560 207,172 232,194 232,194 237,923 2.47% 10070303 Training 1,149,248 1,096,134 958,779 1,082,748 1,090,811 1,122,245 3.65% 10070501 Communications 2.916,572 2,905.017 2,848.859 2,862,123 2.862,123 2,967,119 3.67% 10070701 Fleet Management 755,658 789,020 704.861 790,316 564,496 -100.00% ADM Administrative Operations 8,210 797 8,623 870 8179 782 8,496,831 11379 006 7,862 722 -7.45% EXE Executive 10070101 Police Admm-Executive 612,941 663,232 712,421 666,236 615,509 676,132 1.49% 10070110 Professional Standards 428,849 465,205 493,915 490,698 493.001 509,470 3.83% 10070111 Community Support 71,027 85,001 88,778 91,952 91,980 103,583 12,65% EXE Executive 1,112,817 1,213,438 1 5115 1,248,885 1,200,491 1,289,185 3.23% INV Investigations 10070203 Investigations 6,374,497 6,586,756 6,105,141 6,316,379 6,058,264 5,901,515 -6.57% 10070204 Narcotics 937,043 1,088,821 1,129,246 1,152,176 1,152,205 1,204,463 4.54% 10070206 Vice/Intelligence 478,960 300,756 251,891 270,337 226,375 464,409 71.79% 10070302 Records 2,268,372 2,257,664 2,280,669 2,333,075 2,337,996 2,454,027 5,180/0 10070304 Fingerprinting 62,350 65,530 59.129 88,066 88,066 78,000 -11.43% 10070401 Scientific Investigation 648,514 711,345 647.369 639,260 527,380 512,862 -19.77% 10070601 Jail 2,292,465 2,371,668 2,309,136 2449,320 2458,746 2,591,633 5.81% INV Investigations 13062200 13,311 12782681 13 ,613 12,849,031 13,206,910 -0.31% UNI Uniform 10070106 Special Enforcement Bureau 4.524,132 5.726,580 6,143,264 6,084.955 6,084,984 5,954,247 -2.15% 10070201 Patrol 20,636,488 20,860,774 20,351,793 21,185,425 21,242,889 20,810,286 -1.77% 10070202 Traffic 4,841,536 5,515,937 5,661,714 5,786,047 6,003,263 5,177,081 -10.52% 10070207 SWAT 92,933 53,269 57,366 99,020 136,832 99,020 0.00% 10070208 Aeronautics 1,970,412 1,805,261 1,390,098 1,442,863 1,518,921 2,049,906 42,07% 10070209 Parking Enforcement 1,153838 1,362,722 1.233,531 1,277,370 1,279.766 1,990,411 55.82% 10070210 Crossing Guard 385,301 338,198 359,703 390r225 435,000 323,563 -17,08% 10071002 S ecial Events OT 123,888 153,887 114,546 75,000 75,000 105,500 40.67% UNI Unfform 33,628,628 36,816,627 35,312,014 36,340,904 36,776,656 36 510 016 0.47% 271 Police 1 Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Division/Business Unit Actual Actual Actual . Adopted Revised Adopted Prior Year Other Funds 10370102 Donations Police Admin 3.577 13,868 12270101 Jail Pay Phone 313 4.588 5,263 9,000 10,000 21270101 Narcotics Forfeiture-Federal 85,102 75,000 500,000 21470101 Narcotics Forfeiture-State 220,554 139,901 12,587 6,773 100,000 21670101 Property&Evidence 250,000 30770101 Holly Seadifl 12,369 31070601 Jail Program 285,905 76970101 SLESF Grant 04/05 30,800 78170101 SLESF Grant 05/06 127,257 79270101 Traffic Safety Grant 06/07 326,282 41,839 79370101 SLESF Grant 06/07 36,747 83870601 Jail Training 10,705 11,244 11,489 10,170 87570209 State Abandoned Vehichle Funds 116,404 200,000 349,837 88670101 DNA Consortium Grant 20,420 90770101 Domestic Violence 07108 47,456 90970101 UASI-OCIAC Program 2007 120,226 216,197 300,000 157,041 91070101 SLESF Grant 07/08 341.863 43,427 91170101 Justice Assistance Grant 07108 13,389 9,633 91470101 Domestic Violence 08109 81,558 18,430 91870101 ABC Grant 08109 113,496 91970101 Avoid the 28 DUI Grant 5,969 5.825 92070101 SLESF Grant 08/09 235,763 92170101 Traffic Safety Grant 08/09 153,503 204 92370101 Justice Assistance Grant 08/09 14,442 92470101 Domestic Violence 09110 171,747 20,906 92770101 Justice Assistance Grant 09110 108,814 57,835 93170101 Traffic Safety Grant 09/10 146,005 93270101 SLESF Grant 09/10 198,748 93770101 Justice Assist Grant 09Regular 31,363 13,000 93970100 Domestic Violence 10111 142,155 111,229 94670101 PSIC Gram-PD 296,206 94970101 SLESF Grant 10/11 200,000 95070101 Office of Traffic Safety 10/11 156,021 95370101 Justice Assistance Grant 10/11 38,690 95470101 Assembly Bill 912 10/11 30,361 95570101 Prop 69 Funding 36,707 95670101 Anaheim/Santa Ana UASI FY09 41,534 95770101 2011 Domestic Violence Program 240,279 96470101 OCATT Program 171,942 96770101 ABC Grant 11/12 50,000 Other Funds 1,622,448 1,111,323 1,110,695 1886 674 1 538 820 General Fund 56,014,342 59,036,474 57,569,492 59,334,233 59,205.183 58,868,831 -0789/ Other Funds 1,522,448 1,111,323 1,110,685 1,886 674 1,538,820 Grand Total 57,536,790 60,147,797 58,680,177 59.334,233 61,091,856 90,407,651 1.81 272 City of Huntington Beach �► Public Works Adopted Budget— FY 2011112 Director of Public Works ADMINISTRATION Project Manager Administrative Assistant Accounting Technician II Administrative Secretary Office Specialist Office Assistant II ENGINEERING TRANSPORTATION UTILITIES MAINTENANCE OPERATIONS GENERAL SERVICES CM Engineer Transportation Manager Utiltse Manager Maintenance Operations Manager General Services Manager CONSTRUCTION ENGINEERING ENGINEERING/CIP WATER S SEWER ADMINISTRATION MAINTENANCE ADMINISTRATION C. N RAF LSERRVI� Construction Manager Principal Civil Engineer Administrative Ana"s Senior Admirrstretrve Analyst Senior ADMINISTRATION Senior Constmchon Inspector(3) Senior Traffic Engineer Water Conservation Coordinator Administrative Secretary Code Enforcement Officer Survey Party Chief Traffic Engineering Technician SCADA Coordinator Accounting Technician ll Field Service Representative Survey Technician 11(2) SCADA Technician Office Assistant 11 Office Assistant II Contract Administrator(2) SIGNAL B LIGHTS Warehausekeeper MAINTENANCE Equipment Support Assistant LANDSCAPE MAINTENANCE FLEET MAINTENANCE DESIGN ENGINEERING Traffic Sgnal/Lght Crewleader Stock Clerk Landscape Maintenance Supervisor Feet Operators Supervisor Senior Civil Engineer(3) Traffic Signal Electrician(2) Administrative Secretary Park Maintenance Crewleader Equip Services Crewleader Senior Engineering Technician Traffic Maintenance Service Office Assistant II(2) Irrigation Crereleeder Equip/Auto Maint.Crewleader(3) Can Engineering Assistant WOAer(2) Engineering Technician(.50) Landscape Maint Leadworker(3) EquiprAuto Mamt.Leadwoker Landscape Equipment Operator(2) Equipment Support Assistant DEVELOPMENT ENGINEERING SIGNS&MARKINGS WATER PRODUCTION/QUALITY Pest Control Specialist Mechanic 111(5) Principal Civil Engineer(2) MAINTENANCE Water Production Supervisor Mechanic 11(4) Senior Civil Engineer(2) Signs B Markings Crewbader Cross Connection Control Specialet(2) TREE MAINTENANCE Marine Equipment Mechanic Senior Engineering Technician Signs Lescworker Water Quality Supervisor Tree Maintenance Supervisor Civil Engineering Assistant Signs Markings Equip Oper Water Quality Technician Tree Maintenance Crewleader FACILITY MAINTENANCE Water Operations Crewleader Tree Equipment Operator(3) Facilbass Ment.Crewleader Painter Leadworker WATER AND SEWER Water Operations Leadwan 111O Field Service Representative Facilities Maintenance Technician(3) ENGINEERING Water Systems Technician III(5) Maintenance Service WOAer(2) Principal Civil Engineer Water Systems Technician II(5) Elembe° Senior Civil Engineer STREET MAINTENANCE Plumber Civil Engineering Assistant(2) WATER DI TRIB TION/METERS Street Maintenance Supervisor Water Distribution Supervisor Sheet Maintenance LeadwoMer(2) STORM WATER QUALITY Water Dist.Maint,Crewleader Street Equipment Operator(3) Principal Civil Engineer Water Dist.Meter:Cheerleader Maintenance Service Worker(5.W) Admin.Environmental Specialist(2) Engineering Aide Water Dist.Maint.Leadworker(8) Water Dist.Meters Leadworker(2) Water Equipment Operator(4) Water Seneca Worker(14) Water Meter Repair Technician(4) Senior Water Mend Reader Fiell Service Representative Water Meter Reader(4) Accounting Technician II Water Utility Locator WASTEWATER Wastewater Supervisor Wastewater Operations Craveleader Wastewater Operations LeadwoM1er(2) Wastewater Equip.Operator(5) Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint.Service Worker(T) 273 Public Works Department Descriptions The Public Works Department delivers a wide range of services to the public as well as other City departments. The department is responsible for the planning, construction, and maintenance of the city- owned infrastructure. The infrastructure includes buildings, streets, parks, landscaping, flood control, and utilities. Essential services such as water, sewer, drainage, and traffic control systems are operated and maintained 24 hours a day. Public Works manages over 30 percent of the City's total budget, including three enterprise funds and seven designated funds, as well as the citywide Capital Improvement Program. The six Public Works divisions are committed to providing the highest quality of service to the community. Administration Division Administration provides general planning and management for five divisions, including policy direction and program evaluation. Administrative staff coordinates interdepartmental and regional program efforts; develops and monitors the budget; assist divisions on specific tasks and projects; and prepares special reports for the City Administrator, City Council, Public Works Commission, and the public. Other functions include personnel matters, clerical coordination, record keeping, accounting, and front office customer service. Specialists maintain the City's infrastructure record-drawings and project information. Engineering Division Engineering processes and coordinates conditions, plan checks, and permits required for the entitlement of private developments. Engineering oversees right-of-way permits, dock modifications, and road use. The water quality section monitors the storm water program for compliance with various regulations and permits governing urban runoff and storm water. Inspection reviews developer-installed infrastructure, landscaping, utility work, and capital improvement projects. The capital project section plans and designs city-funded public improvement projects such as street, sewer, water, and drainage facilities. This program also provides construction management services for new public facilities such as parks, recreation centers, fire stations, and beach improvements. Transportation Division The purpose of the Transportation Division is to provide a safe and efficient transportation system supporting vehicular, pedestrian, transit, and bicycle activity while servicing the needs of the community. Transportation oversees the design and maintenance of all traffic control devices and pole lighting on city property. Staff reviews development projects, provides advance transportation planning for both local and regional activities, and responds to public requests on traffic concerns. The Signal and Lighting Maintenance Section provides service to all traffic signals, city streetlights, and parks and sports field lighting. The Signs and Markings Section maintains all required traffic delineation, signage, and pavement and curb markings. Staff supplies traffic control planning for city-sponsored special events. General Services Division General Services is responsible for facility and fleet maintenance. Skilled personnel perform maintenance activities to preserve the value of facilities and equipment and provide a safe and comfortable environment in city buildings, such as the Civic Center, libraries, fire stations, and recreation centers. Trained mechanics provide a full range of maintenance and repair services for City vehicles and large equipment. The refuse removal contract, recycling program, and residential billing are administered by General Services. Maintenance Operations Division Maintenance Operations includes Streets, Trees, and Park/Landscape sections. Administration staff responds to questions and concerns regarding streets, sidewalks, trees, and park services. The Street Section maintains, cleans, and repairs city streets, sidewalks, and parking lots. The Tree Section provides emergency trimming, lifting and clearing in the city's right of way. The Park/Landscape Section keeps city parks, landscaping, and play areas in a safe and attractive condition. Contractors complete landscape maintenance, scheduled tree trimming and street sweeping functions. Staff members provide support to special events and activities. 274 Public Works Department Descriptions Maintenance Operations includes streets and park, tree, and landscape functions. Administration staff responds to questions and concerns regarding street, sidewalk, and tree services. The Street Section maintains, cleans, and repairs city streets, sidewalks, and parking lots. The crews keep city parks, landscaping, and play areas in a safe and attractive condition. Contractors complete all landscape maintenance. Staff members provide support to special events and activities. Utilities Division Utilities staff operate and maintain the City's water, wastewater, and storm drain systems. Water services include groundwater production, reservoir operations, water quality testing, distribution line maintenance, and water meter reading and repair services. Wastewater crews ensure City sewer lines and sewer lift stations are always operational. The drainage system directs the flow of storm water and runoff into local channels and outlets by the use of large pump stations. Sewer lift stations, drainage pump stations, and water wells are monitored constantly by sophisticated remote data acquisition systems. Water conservation education and practices is an important function of the division. Ongoing Activities& Projects • Plan, develop, and construct over$25 million in infrastructure public improvement projects • Respond to thousands of customer phone calls and direct the public to appropriate departments • Process development project entitlements and plan checks within specified time period • Issue encroachment permits and grading permits as requested within two business days • Perform over 300 water quality inspections of industrial and commercial facilities • Inspect new development infrastructure, capital projects, and utility installation and repairs • Install and maintain traffic signs and markings for 1,120 lane miles of public streets and facilities • Maintain and operate 140 signalized intersections and 3,765 parks, parking lots, and street lighting • Complete 12,000 service work orders for facilities maintenance and in response to residents • Respond to and remove over 250 hazardous materials incidents annually • Sweep debris from 29,000 curb miles of public streets and parking lots • Operate, service, and maintain 15 pump stations for both storm water and urban runoff diversion • Maintain 3.4 million square feet of landscaping • Mow, edge, remove trash, and clean play areas for 760 acres in 70 park sites each week • Inspect and repair over 200 pieces of play equipment, benches, tables, and picnic facilities • Trim street trees, trim pepper and palm trees annually or as needed • Perform over 9,000 preventative maintenance and mechanical repairs for the cty's fleet • Manage and maintain water production and distribution facilities to provide 35,000 acre-feet of highest quality water to the City • Clean 1,700 catch basins, drain inlets, and 12 miles of channels to comply with state and federal water quality regulations • Operate and maintain 10 water wells, four reservoirs, four booster pump stations, three imported water connections and over 500 miles of distribution mains in order to provide 30,000 acre-feet of high quality drinking water • Perform over 30,000 water system water quality tests each year • Operate and maintain 15 pump stations for both storm water and urban runoff diversion • Manage the City's sewer lateral repair program • Maintain 360 miles of sewer lines and 27 lift stations that pump 9.5 million gallons of sewage daily 275 Public Works Performance Measures The City's performance measure program is in its sixth year. Results for the past two fiscal years in addition to goals and objectives for FY 2010/11 are presented below. FY 2009/10 FY 2010111 FY 2011/12 Strategic Plan ACTUAL ACTUAL BUDGET Goal Goal: 1. Clear, categorize, and scan 25% of permanent Improve Internal files, reducing the number of paper files. and External Communication Measure: %of files cleared, categorized, and scanned 25% 25% 25% Goal: 2. Process 80% of first development plan checks Improve Internal within 20 business days of receipt. and External Communication Measure: %of first development plan checks processed 80% 80% 80% Goal: 3. Award 80% of Capital Improvement Program Maintain, (CIP) projects indicated in the FY 2010111 CIP. Improve and Obtain Funding Measure: for Infrastructure %of CIP projects awarded as indicated 75% 80% 80% and Equipment Goal: 4. Abate 100% of graffiti on City property within Maintain, two business days of report. Improve and Obtain Funding Measure: for Infrastructure % of graffiti abated within two business days 100% 100% 100% and Equipment Goal: 5. Complete 100% of work orders and service Maintain, requests within requested schedule. Improve and Obtain Funding Measure: for Infrastructure % of work orders completed within requested 98% 100% 100% and Equipment schedule Goal: 6. Manage Central Warehouse operations with a Maintain variance of less than one percent of inventory Financial value. Viability and Our Reserves Measure: %variance of inventory value <1% <1% <1% Goal: 7. Respond to and resolve 95% of Water Quality, Improve Internal NPDES, and Fats, Oils, and Greases (FOG) and External complaints within 24 hours. Communication Measure: % of water quality complaints responded to and 95% 95% 95% resolved within 24 hours 276 Public Works Accomplishments & Goals FY 2010/11 Accomplishments • Consolidated quarterly inspections and testing schedule for fire suppression systems to standardize all facilities with similar systems to a uniform schedule • Developed and implemented new intranet based service requests system for city staff to use when reporting facilities maintenance issues to Public Works • Completed ADA accessibility improvements at the City Gym and Pool and at Edison Community Center • Removed more than 1,500 graffiti tags citywide, with the average duration of requests is 2.7 days from report to completion • Building Maintenance staff achieved an average completion of eight days per request while responding to approximately 2,000 service requests across all categories, including plumbing, electrical, carpentry, and HVAC • Implementation of citywide fleet maintenance consolidation by merging fleet maintenance staff from Police, Fire, and Community Services into Public Works, which provided approximate salary savings of nearly $600,000 • Right-sized the city's fleet, which resulted in a reduction of 60 vehicles and equipment and this reduction represents approximate capital replacement savings of$1.2 million and additional savings of$102,000 for emission compliance retrofits that were avoided by eliminating affected vehicles • Achieved a reduction in gasoline and diesel fuel usage by right-sizing the city's fleet, for a savings of more than 3,800 gallons of diesel and more than 18,000 gallons of gasoline as compared to previous fiscal year and the reduction in fuel usage equates to a reduction in GHG emissions of approximately 222,800 tons of COZ • Completed the final phase of Gibbs Park Butterfly Habitat Restoration Project, a three-year, award winning, volunteer-driven restoration project • Successfully transitioned 193.3 acres of landscape at 37 parks, six facilities, and two turf medians from in-house forces to contract maintenance services • For the ninth consecutive year the city received Tree City USA designation from the Arbor Day Foundation • Tree Maintenance program responded to more than 1,400 requests for service including more than 300 tree trimming requests and although staff was reduced to one crew, 75%of requests were still completed in less than one month • Completed pavement management study and developed 12 year, citywide pavement maintenance cycle • Street Maintenance staff responded to more than 2,400 requests for service including approximately 1,000 potholes while 98%of all requests were completed in an average of 5.5 days, 91% of pothole requests were completed in three days or less • Hazardous Materials staff responded to more than 200 incidents in the public right of way and on city property, cleaning up a variety of toxic substances including paint, chemicals, bodily fluids, automotive fluids, and oil spills • Converted 53 irrigation systems from standard irrigation to network controlled, weather based, "smart" irrigation systems with an approximate 50%annual water and energy savings • Completed installation of decorative concrete bus shelters on Pacific Coast Highway • Completed full inventory and GIS mapping of more than 13,000 Southern California Edison (SCE) owned streetlights in the City 277 Public Works Accomplishments& Goals • Submitted applications for more than $1,000,000 in transportation grant projects, with successful funding of nearly$700,000 and $300,000 still pending review • Completed LED retrofit of Main Street lighting downtown along with a redesign of the street lighting electrical circuits to support downtown special events and holiday lighting • Completed traffic safety upgrades at three traffic signal locations, including the addition of left turn arrows • Coordinated with Orange County Transit Authority (OCTA) in the development and implementation of traffic signal coordination projects for Beach Boulevard and Brookhurst Street • Planned, designed, constructed, and inspected over$25 million in infrastructure public improvement projects including: o Paving of eight lane miles of arterial streets o Paving of 26 residential streets o Reconstruction of three tree petition streets o Utility Operations Yard Expansion o Edison Park Reconfiguration o Replaced watermains in Downtown and repaved affected alleys o Cathotic Protection of 3.5 miles of transmission water pipelines o Reconstruction of Water Well Number 10 • Inspected 600 industrial/commercial properties for compliance with storm water runoff regulations and Fats, Oil, and Grease (FOG) regulations • Investigated and responded to 365 complaints regarding alleged illegal discharges into the storm drain system • Issued approximately 400 encroachment permits and 40 other permits (i.e. grading, landscaping, stockpiles, etc)within two business days • Monitored, managed and aided resident's efforts in achieving efficient water use within the guidelines of the city's Water Management Program • Water Use Efficiency Grant Program—Central Irrigations System project awarded $175,000 and secured $12,500 in rebates through Metropolitan Water District of Southern California for materials used in the Central Irrigations System project • Completed the Edwards Hill booster station motor control and Variable Frequency Drive(VFD) replacement project, this was done to replace unreliable motor controls, upgrade horsepower and capacity, which has increased reliability and functionality of the facility • Purchased and began installation of new Miratech catalytic convertors used on the engine driven pump drivers, these will reduce engine emissions and ensure compliance with South Coast Air Quality Management District regulations FY 2011112 Goals • Abate 100% of graffiti on city property within three business days of report • Maintain less than one percent discrepancy between city and franchised trash hauler for residential trash units of service • Perform a citywide comprehensive facilities assessment and develop plan to reduce deferred maintenance issues • Achieve an additional three percent reduction in fleet size and increase vehicle availability by implementing shared utilization across departments 278 Public Works Accomplishments&Goals • Purchase, install and implement Fleet and Fuel Management software to provide 24/7 year-round access to Key Performance Indicators including fuel, maintenance/repair cost per vehicle, and vehicle utilization, downtime and turnaround • Complete a GIS inventory of all city trees • Update Tree Management Plan • Complete conversion of an additional 40 irrigation systems to our network controlled, weather based irrigation system • Reduce carbon footprint of Street and Tree maintenance crews by utilizing smaller, more efficient equipment • Complete preliminary engineering and environmental review of major intersection capacity improvement projects at Beach Boulevard/ Warner Avenue and Brookhurst Street/ Adams Avenue. • Complete comprehensive update of the City's Circulation Element of the General Plan • Complete installation of LED lighting retrofit for more than 200 beach parking lot lights using City forces • Initiate project design and construction of traffic signal coordination and infrastructure improvements on Goldenwest Street and Warner Avenue including a major upgrade to City traffic signal communication systems through an OCTA grant • Update record keeping policies and practices to integrate appropriate digital imaging and filing systems to improve system efficiency and reduce record storage space for hard copies • Develop implementation plans for the Beach/Edinger Corridor Specific Plan and Downtown Specific Plan • Revise and update the Residential Permit Parking Program Ordinance to improve customer service and improve overall program efficiency, including reduction of staff efforts • Complete development of a Bikeway Master Plan and obtain City Council approval of the plan • Continue Rate Study Project to determine feasibility of an Allocation Based Tiered Rate structure • Purchase and install new engines at Atlanta Pump Station unit#5 and Newland Pump Station unit#2 • Complete installation of new Miratech catalytic convertors used on the engine driven pump drivers, this will reduce emissions and provide compliance with the South Coast Air Quality Management District requirements • Perform weekly water distribution sample collections on time while maintaining distribution system quality of zero California Department of Public Health (CDPH)violations • Prepare the Consumer Confidence Report and mail to residents before the mandated deadline, this is a comprehensive collection of water quality data must be included within the report 279 Public Works Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 15,689,713 15,734,025 15,397,593 15,459,739 14,142,791 14,895,346 -3.65% Salaries,Temporary 518,158 662,357 693,477 912,150 920,304 957,150 4.93% Salaries,Overtime 835,495 668,055 670,801 669,855 677,085 672,653 0.42% Termination Pay Outs 6,324 412,354 797,454 Benefits 7.098,915 6,778,022 6,637,264 6,521,356 6,306,386 7,361,347 12.88% PERSONAL SERVICES 24,148,606 24,264,813 24,196,588 23,663,100 22,046,666 23,886,496 1.37% OPERATING EXPENSES Utilities 1,812,534 949,256 1,104,194 1,492,496 1,492,496 1,504,930 0.83% Purchased Water 10,580,834 12,770,936 12,872,410 14,350,000 14,350,000 12,893,399 -10.15% Equipment and Supplies 1,421,072 1,552,367 1,191,030 1,544,433 1,630,998 3,106,223 101.12% Repairs and Maintenance 8,270,548 9,759,207 7,676,962 9,390,218 10,790,545 10,005,124 6.55% Conferences and Training 160,787 114,251 137,876 148,700 165,700 163,300 9.82% Professional Services 1,162,994 865,658 1,721,643 1,382,250 4,505,414 1,061,250 -23.22% Other Contract Services 10,135,531 10,120,751 10,179,182 10,412,006 11,109,221 11,348,138 8.99% Rental Expense 25,694 24,389 16,519 49,000 49,000 22,500 -54.08% Insurance 6,556 7,965 6,968 8,000 8,000 8,000 0.00% Payments to Other Governments 47,579 38,119 36,313 6,500 6,500 6,500 0.00% Interdepartmental Charges 5,894,517 6,356,893 6,859,638 6,962,600 6,962,600 7,171,478 3.00% Expense Allowances 74,722 71,265 65,098 75,300 75,300 93,100 23.64% Other Expenses 681,206 739.649 640,801 1,012,025 968,016 1,030,385 1.81% OPERATING EXPENSES 40,274,674 43,370,707 42,508,635 46,833,528 62,113,790 48,414,327 3.38% CAPITAL EXPENDITURES Land Purchase 2,722,089 3,590 526 22,035 Improvements 21,506,119 35,636,657 17,690,219 15,552,440 39,970,335 26,891,055 72.91% Equipment 2,374,744 1,084,104 464,368 3,823,700 5,470,243 2,859,000 -25.23% Vehicles 593,474 337,026 131,981 263,000 300,269 110,000 -58.17% Software-Capital 25,831 55,000 Capitalized PPBE Offset (1,811,051) 3,509,987 861,003 CAPITAL EXPENDITURES 25,411,207 33,606,390 17 26092 19,639,140 45,762,882 29,860,06 NON-OPERATING EXPENSES Debt Service Expenses 563 345 Pass thru Payments Transfers to Other Funds 3,764.007 2,902,080 1,489,189 1,581.500 1.579,500 950,500 -39.90% Depreciation 5,611,267 4,550,316 4,622,676 2,550,000 2,550,000 -100.00% NON-OPERATING EXPENSES 9,375,274 7,462,968 6,112,210 4,131,600 4,129,500 950,500 -76.99% Grand Total 99,209,660 108,684,868 90,243,524 94,167,268 124,052,738 103,111,378 9.50% General Fund 21,874,109 19,623,676 17,438,364 17,494,750 17,859,888 20,875,437 19.32% Other Funds 77,335.552 89,061,192 72,805,160 76,672,519 106,192,850 82,235,941 7.26% Grand Total 99,209,660 108,684,868 90,243,524 94,167,268 124,052,738 103,111,378 9.50% Personnel Summary 268.00 268.00 258.00 201.00 203.00 196.00 280 Public Works Adopted Budget - FY 2011/12 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries, Permanent 8,860,693 8,392,919 7,676,461 7,626,688 6,434,979 7,054,574 -7.50% Salaries,Temporary 308,464 406,196 259,291 269,650 277,804 324,650 20.40% Salaries,Overtime 508,254 342,771 294,711 358,114 367,344 356,416 -0.47% Leave Pay Outs 4,192 228,203 269,178 Benefits 4,025,438 3,666,884 3,374,877 3,205,678 2,992,198 3,452,093 T69% PERSONAL SERVICES 13,707,041 13,036,972 11,874,619 11,460,130 10,072,325 11,187,733 -2,38% OPERATING EXPENSES Utilities 727 2,750 Equipment and Supplies 741,209 585,177 489,957 631,400 645,191 2,156,167 241,49% Repairs and Maintenance 5,747,543 5,034,915 4,457,110 4,633,345 5,324,846 6,155,344 32,85% Conferences and Training 80,754 53,419 49,821 53,000 72,750 72,500 36.79% Professional Services 725,718 307,719 30,395 112,000 196,704 97,000 -13.39% Other Contract Services 304,819 212,514 199,250 153,500 886,085 728,369 374.51% Rental Expense 11,452 5,561 1,796 4,000 4,000 Payments to Other Governments (147) 6,562 3,345 4,500 4,500 4,500 Expense Allowances 49,830 42,480 40,581 51,600 51,600 69,400 34.50% ' Other Expenses 276,202 287,858 241,089 340,775 347,348 351,175 3.05% OPERATING EXPENSES 7,938,109 6,636,204 6,613,346 6,984,120 7,633,024 9,637,206 61.05% CAPITAL EXPENDITURES Equipment 178,459 204,039 CAPITAL EXPENDITURES 178,459 204,039 NON-OPERATING EXPENSES Transfers to Other Funds 50.500 50.500 50.500 50,500 50.500 50,500 NON-OPERATING EXPENSES 50,500 50,500 60,600 50,500 50,500 50,500 Total 21,874,109 19,623,677 17,438,364 17,494,750 17,859,888 20,875,438 19.32% Personnel Summary 149.20 149.75 149.75 99.65 101.15 91.45 281 Public Works Adopted Budget- FY 2011112 i Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Administration PERSONAL SERVICES Salaries, Permanent 431,194 429,174 444,152 460,987 410,987 472,485 2.49% Salaries,Temporary 18,896 19,284 449 2,500 2,500 2,500 0.00% Salaries,Overtime 186 106 200 200 200 0.00% Leave Payouts 2,597 6,849 Benefits 171,184 156.555 170,373 170,375 170,375 201,110 18.04% PERSONAL SERVICES 621,460 607,716 621,824 634,062 684,062 676,295 6.66% OPERATING EXPENSES Equipment and Supplies 46,929 14,621 11,775 35,000 35,000 27,950 -20,14% Repairs and Maintenance 480 26,850 925 2,500 2,500 2,500 0.00% Conferences and Training 4,778 1,910 510 2,000 2,000 2,000 0.00% / Professional Services 625 10,000 10,000 -100.00% Other Contract Services 3,750 438 1,000 1,000 -100.00% Expense Allowances 4,301 3,319 3,366 6,200 6,200 4,000 -35.48% Other Expenses 22 10,000 OPERATING EXPENSES 60,261 47.762 16,576 56,700 56,700 46,450 -18.08% NON-OPERATING EXPENSES Transfers to Other Funds 50,500 50.500 50,500 50500 50,500 50,500 0.00% NON-OPERATING EXPENSES 50,500 50,500 50,500 50,500 60,500 50,500 0.00% Total 732,221 705,978 688,900 741,262 691,262 773,245 4.31% Significant Changes Permanent Salaries are increasing due to negotiated wage increases. The division has reduced expenditures for equipment and supplies,and other contract services. FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.70 0.75 0.75 0.75 0.75 0.75 0.00 Deputy Director Public Works 0.60 0.60 0.60 0.00 0.00 0.00 0.00 Project Manager 0.70 0.70 0.70 0.00 0.70 0.70 0.00 TBD-Position Under Review 0.00 0.00 0.00 0.70 0.00 0.00 0.00 Administrative Analyst Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Accounting Technician II 0.75 0.75 0.75 0.75 0.75 0.75 0.00 Office Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Office Assistant II 1,00 1.00 1.00 1.00 1.00 1.00 0.00 Total 6.50 6.55 6.55 5.95 5.95 5.95 0.00 282 Public Works Adopted Budget- FY 2011112 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Engineering PERSONAL SERVICES Salaries, Permanent 1,269,481 1,419,180 1,248,105 1,448,204 1,213,720 1,339,475 -7.51% Salaries,Temporary 19,040 21,137 19.612 15,000 15,000 15,000 0.00% Salaries,Overtime 9,632 6,358 3,843 6,200 6,200 6,200 0.00% Leave Payouts 686 22,094 23,860 Benefits 462,296 472,130 456,615 520,303 489,601 571,650 9.87% PERSONAL SERVICES 1,761 134 1,940,900 1,762,W 1,939,707 1,724,621 1,932 325 -2.88% OPERATING EXPENSES Utilities 32 Equipment and Supplies 37,543 29,618 17,770 23,500 24,DD0 23,500 0.00% Repairs and Maintenance 61,939 11,203 6,324 18,000 55,219 3.000 -83.33% Conferences and Training 6,852 5,449 2.971 5,000 5,000 5,000 0.00% Professional Services 474,737 295.266 30,395 57,000 101,704 52,000 -8.77% Other Contract Services 13,647 3,751 78 4,500 89,500 89,500 1888.89% Expense Allowances 11,492 11,188 11,334 16,200 16,200 16,200 0.00% Other Ex enses 248,327 268,321 219,903 310,000 316,573 310,000 0.00% OPERATING EXPENSES 864,668 624,795 288,776 434,200 606196 499,200 14.97% Total 2,616,703 2,566,695 2,040,811 2,423,907 2,332,717 2,431,525 0.31% Significant Changes For FY 2011/12 partial salary splits for the Construction Inspectors were moved to other funds to more accurately reflect changes in job assignments resulting from the elimination of Inspectors positions through the FY 2010/11 PARS reductions. Contract Services will continue to be used to cover the reduction in inspection staff. During FY 2010/11,the City Engineer was reallocated to Water and Engineering. FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0,50 0.50 0.50 0.50 1 0.50 0.75 0.25 Principal Civil Engineer 2.25 2.25 2.25 2.251 2.26 2.00 (0.25) Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2,00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Admin Environmental Specialist 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Landscape Architect 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Survey Party Chief 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Construction Inspector 4.00 4,00 4.001 3.001 2.00T 1.26 (0.75) Senior Engineering Technician 3.00 3.00 3.00 2.00 2.00 1.00 (1.00) Survey Technician II 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Total 19.00 19.00 19.00 16.00 15.00 13.25 (1.75) 283 Public Works Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Services PERSONAL SERVICES Salaries, Permanent 2,044,015 2.075,596 1,952,502 1,964,762 1,500,759 1,936,452 -1.44% Salaries,Temporary 1,092 223 202 8,154 35,000 Salaries, Overtime 40,269 36,983 26,703 47,698 55,595 46,000 -3.56% Leave Payouts 1.827 52,243 65,715 Benefits 951.813 917,716 872,590 863,176 805.800 1.002,947 16.19% PERSONAL SERVICES 3,039,017 3,082,761 2,917,712 2,875,636 2,370,308 3,020,399 5.03% OPERATING EXPENSES Utilities 366 Equipment and Supplies 46,301 40,969 38,183 47,600 47,600 1,571,017 3200.46% Repairs and Maintenance 1,654,640 1,529,189 1,222,592 1,514,391 1,673,047 2,095,000 38.34% Conferences and Training 9,626 3,620 538 4,000 4,000 31,000 675.00% Professional Services 14,156 8,283 20,000 50,000 20,000 0.00% Other Contract Services 250,779 201,389 199,172 142,000 603,235 633,869 346.39% Rental Expense 2,982 917 1,449 Expense Allowances 17,188 16,987 15,021 13,000 13,000 22.800 75.38% Other Expenses 543 232 OPERATING EXPENSES 1,996,582 1,801,364 1,477,187 1,740,991 2,390,882 4,373,686 151.22% Total 5,035,599 4,884,115 4,394,898 4,616,627 4,761,190 7,394,085 60.16% Significant Changes Beginning FY 2010/11, fleet maintenance for Police, Fire, and Community Services transferred to the Public Works Department resulting in a net increase in staff and an increased maintenance budget for FY 2011/12. In this division, two Mechanic III, two Mechanic II, and one Marine Equipment Mechanic positions, were transferred. A portion of the Senior Admin Analyst was reallocated to Maintenance Operations. The Stock Clerk was reallocated to Maintenance Operations. An Administrative Secretary position was added to Maintenance Operations and General Services, previously eliminated in FY 2010/11 through PARS. All facility services have been centralized to the Corporation Yard. 284 Public Works Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION General Services (continued) FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year General Services Manager 1.00 0.85 0.85 0.85 0,85 0,85 0.00 Fleet Operations Supervisor 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Administrative Analyst Senior 0.25 0.75 0.75 0.75 0.75 0.25 (0.50) Equip Services Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equip/Auto Maint Crewleader 1.00 1.00 1.00 i 1.00 3.00 3.00 0.00 Facilities Maint Crewleader 2.00 2.00 2.00 2.00 1.00 1.00 0.00 Vehicle Body Repair Crewleader 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Painter, Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Electrical Leadworker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Equip/Auto Maint Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Facilities Maint Leadworker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Electrician 1.00 1.00 1.00 1,00 1,00 1,00 0.00 Mechanic III 3.00 3.00 3.00 3.00 5.00 5.00 0.00 Mechanic II 7.00 7.00 7.00 4.00 6.00 4.00 (2.00) Marine Equipment Mechanic 0.00 0.00 0.001 0.00 1.001 1,00 0.00 Senior Vehicle Body Technician 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Tire Service Worker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Carpenter 3.00 3.00 3.00 0.00 0.00 0.00 0.00 Plumber 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Masonry Worker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Painter 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Facilities Maint.Tech 2.00 2.00 2.00 3.00 3.00 3.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Field Service Representative 0.00 0.15 0.00 0.00 0.00 0.00 0.00 Stock Clerk 1.00 1.00 1.00 1.00 1.00 0.00 (1.00) Administrative Secretary 0.50 0.50 0.50 0.50 1 0.00 0.50 0.50 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Maintenance Worker 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistantll 1.00 2.00 2.00 2.001 2.00 1.00 (1.00) Total 36.25 37.75 37.60 25.60 31.10 27.10 (4.00) 285 Public Works Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Maintenance Operations PERSONAL SERVICES Salaries, Permanent 4,068,379 3,460,161 3,065,619 2,584,557 2,132,538 2,325,374 -10.03% Salaries,Temporary 260,346 353,583 232,492 252,150 252,150 247,150 -1.98% Salaries, Overtime 343,470 203,375 173,454 184,750 184,750 184,750 0.00% Leave Payouts 1,679 142,652 153,773 Benefits 1,967,134 1,679,340 1,454,141 1,161,043 1,068,940 1,198,943 3.26% PERSONAL SERVICES 6,641,008 5,839,111 5,079,480 4,182,500 3,638,379 3,966,217 -5.41% OPERATING EXPENSES Utilities 304 Equipment and Supplies 432,583 341,286 304,771 398,100 410,244 363,500 -8,69% Repairs and Maintenance 3,490,394 2,785,090 2,604,218 2,483,000 2,989,245 3,402,400 37.03% Conferences and Training 57,802 39,754 40,713 36,000 50,500 28,000 -22.22% Professional Services 143,122 1,565 15,000 15,000 15,000 0.00% Other Contract Services 34,911 6,937 6,000 112,350 5,000 -16.67% Rental Expense 8,159 4,323 161 4,000 4,000 -100.00% Payments to Other Governments -147 6,562 3,345 4,500 4,500 4,500 0,00% Expense Allowances 10,671 5,421 5,421 10,800 10,800 11,000 1.85% Other Ex enses 4,127 3.534 4,953 2,600 2,600 3,000 15.38% OPERATING EXPENSES 4,181 929 3,194,470 2,963,581 2,960,000 3,699 239 3,832,400 29.47% Total 10,822,937 9,033,581 8,043,061 7,142,500 7,237,618 7,788,6171 9.05% Significant Changes The total Parks and Landscape staff eliminated through FY 2011/12 is 39.8 for this division since FY 2007/08. An Administrative Secretary position was added to the Maintance Operations and General Services Divisions, previously eliminated in FY 2010/11 through PARS. Operating expenses have been increased to cover the increased cost of maintenance contracts realized from staff eliminations. In addition, fuel purchases for all City vehicles and equipment transferred from Non-Departmental to Public Works for FY 2011/12. 286 Public Works Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Maintenance Operations (continued) • FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual. Adopted Revised Adopted Prior Year Maintenance Operations Manager 0.85 0.85 1.00 1.00 1.00 1.00 0.00 Landscape Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Tree Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Administrative Analyst Senior 0.00 0.00 0.00 0.00 1 0.00 0.60 0.50 Park Maintenance Crewleader 2.D0 2.00 2.00 1.00 1.00 1.00 0.00 Irrigation Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Crewleader 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Trees Maintenance Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Street Maint Leadworker 3.00 3.00 3.00 2.00 2.00 2.00 0.00 Landscape Maint Leadworker 8.00 8.00 8.00 5.00 r 5.00 3.00 (2.00) Trees Maint Leadworker 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Landscape Equip Operator 8.00 8.00 8.00 3.001 3.00 2.00 (1.00) Street Equip Operator 8.00 8.00 8.00 3.00 3.00 3.00 0.00 Tree Equipment Operator 5.00 5.00 5.00 3.00 3.00 3.00 0.00 Pest Control Specialist 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Irrigation Specialist 3.00 3.00 3.00 0.00 0.00 0.00 0.00 Field Service Representative 0.00 0.00 0.00 1.00 1.00 1.00 0.00 Maintenance Service Worker 18.00 18.00 18.001 12.501 10.50 7.60 (3.00) Groundsworker 2.00 2.00 2.00 0.00 0.00 0.00 0.00 Maintenance Worker 4.00 4.00 4.00 0.00 0.00 0.00 0.00 Administrative Secretary 0.50 0.50 0.501 0.601 0.00 0.50 0.50 Accounting Technician II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Stock Clerk 0.00 0.00 0.00 0.00 r 0.00 1.00 1.00 Office Assistant 11 1.00 0.00 0.00 0.00 0.00 1.00 1.00 Total 72.85 71.85 72.00 38.50 36.00 33.00 (3.00) 287 Public Works Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Transportation PERSONAL SERVICES Salaries, Permanent 917,708 905,556 870,817 924,397 788,046 757,976 -18.00% Salaries,Temporary 9,090 11,969 6,536 25,000 Salaries, Overtime 59,978 65,497 53,294 75,500 76,833 75,500 0,00% Leave Payouts 8,617 18,981 Benefits 407,050 392,032 380,423 385,525 353,090 361,637 -6.20% PERSONAL SERVICES 1,393,826 1,383,671 1,330,062 11,386,423 1,217,970 1,220,113 -11.93°% OPERATING EXPENSES Utilities 24 2,750 Equipment and Supplies 167,090 151,293 114,598 124,000 125,147 167,000 34.68% Repairs and Maintenance 204,923 193,602 148,135 182,500 226,006 219,500 20.27% Conferences and Training 1,696 2,686 5,088 6,000 11,250 6,500 8.33% Professional Services 93,703 1,980 10,000 20,000 10,000 0,00% Other Contract Services 1,732 80,000 Expense Allowances 5.443 5,427 5,421 5,400 5,400 15,400 185.19% OPERATING EXPENSES 474,612 354,988 273,242 327,900 467,803 421,150 28.44% CAPITAL EXPENDITURES Equipment 178.459 CAPITAL EXPENDITURES 178,459 Total 2,046,897 1,738.659 1,603,293 1,713,323 1,685,773 1,641,263 -4.21% Significant Changes One full-time maintenance position under Signs and Marking will be eliminated in FY 2011/12. Temporary staff will be utilized to compensate for this reduction. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.50 0.50 0.50 0.50 0.50 0.50 0,00 Principal Civil Engineer 0.00 0.00 0.001 0.00 0.50 0.50 0.00 Senior Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Traffic Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Signs&Markings Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Signal/Light Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Signs Leadworker 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Traffic Markings Leadworker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Traffic Signals Electrician 2.00 2.00 2.00 2,00 2.00 1.00 (1.00) Signs/Markings Equipment Operator 0.00 1.00 1.00 1 00 1.00 0.00 (1.00) Traffic Maint Service Worker 4.00 3.00 3.00 3.00 2.00 200 0.00 Total 12.50 12.50 12.50 11.50 11.00 9.00 (2.00) 288 Public Works Adopted Budget- FY 2011/12 .` Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Utilities PERSONAL SERVICES Salaries, Permanent 129.915 103,253 95,268 243,780 233,929 222,811 -8.60% Salaries, Overtime 54.719 30.451 37,415 43,766 43,766 43,766 0.00% Benefits 65,962 49.110 40,734 105,256 104,392 115,806 10.02% PERSONAL SERVICES 250,595 182,814 173,4J7.=-�z, - - ; 382,393 -2.65% OPERATING EXPENSES Utilities Equipment and Supplies 10,762 7,392 2,860 3,200 3,200 3,200 0.00% Repairs and Maintenance 335,167 488,981 474,917 432,954 533,829 432,944 0.00% Rental Expense 311 321 186 Expense Allowances 735 139 18 Other Expenses 23,183 16,002 16,002 28,175 28,175 28,175 0.00% OPERATING EXPENSES 370,157 612,834 493,984 464,329 666,204 464,31 0.00% CAPITAL EXPENDITURES Equipment 204,039 CAPITAL EXPENDITURES 204,039 Total 620,752 695,648 667,401 857,132 1,151,330 846,702 -1.22% Significant Changes Salaries are charged based on work assignments for Storm Drain and Flood Control Station maintenance, and can vary greatly depending on storm activity during the fiscal year. FY 2007108 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Wastewater Supervisor 0.10 0.10 0.10 0.10 0.10 0.10 0.00 Water Production Supervisor 0.30 0.30 0.30 0,30 1 0.30 0.20 (0.10) SCADA Technician 0.30 0.30 0.30 0.30 0,30 0.30 0.00 Water Operations Crewleader 0.20 0.20 0.20 0.20 0.20 0.20 0.00 Water Operations Leadworker 0.30 0.30 0.30 0.30 0.30 0,30 0.00 Wastewater Operations Leadworki 0.10 0.10 0.10 0.10 0.10 0.10 0,00 Water Systems Technician III 0.30 0.30 0.30 0.30 1 0.30 0.75 0.45 Water Systems Technician II 0.00 0.00 0.00 0.001 0.00 0.70 0.70 Wastewater Equipment Operator 0.20 0.20 0.20 0.20 0,20 0.20 0,00 Wastewater Maint Service Worker 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Total 2.10 2.10 2.10 2.10 2.10 3.15 1.05 289 Public Works Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Traffic Impact 1206) ` PERSONAL SERVICES Salaries, Permanent 166,206 317,125 261,351 80,950 80950 -100.00% Salaries,Overtime 221 59 Leave Pay Outs 250 6,987 25,790 Benefits 58,550 106,495 79,370 25,520 25.520 -100.00°% PERSONAL SERVICES 225,228 430,666 366,510 106,470 106,470 -100.00% OPERATING EXPENSES Equipment and Supplies 2,919 Repairs and Maintenance Professional Services 56,008 86,235 65,216 86.536 Expense Allowances 269 553 209 OPERATING EXPENSES 59,196 86,788 65,425 86,536 CAPITAL EXPENDITURES Land Purchase 2,721,639 3,590 526 22,035 Improvements 2,170,539 5,461,390 656,697 261,813 CAPITAL EXPENDITURES 4,892,178 5,464,980 657,224 283,848 NON-OPERATING EXPENSES Transfers to Other Funds 351,522 NON-OPERATING EXPENSES 361,622 Total 5,176,602 6,333,956 1,089,159 106,470 476,854 -100.00°% Significant Changes No expenditures are planned from the Traffic Impact Fund for FY 2011/12. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Addoed Prior Year Transportation Manager 0.25 0.25 0,25 0.25 0.00 0.00 0.00 Principal Civil Engineer 0.75 0.75 0.75 0.75 0.00 0.00 0.00 Senior Civil Engineer 0.25 0.25 0.25 0.25 0.00 0.00 0.00 Contract Administrator 0.25 0.25 0.25 0.25 0.00 0.00 0.00 Senior Traffic Engineer 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Traffic Engineering Technician 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Engineering Technician 0.25 0.25 0.25 0.00 0.00 0.00 0.00 Total 2.75 2.75 2.75 1.50 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00206 Traffic Impact 714,194 4,717.432 91.716 110,000 110,000 79.000 (31,000) Total 714,194 4,717,432 91,716 110,000 110,000 79,000 (31,000 290 Public Works Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007I08 FY 2008/D9 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Gas Tax Fund(207) PERSONAL SERVICES Salaries, Permanent 346,942 238,922 126,685 Salaries,Temporary 3,461 Salaries,Overtime 161 19 Leave Payouts Benefits 123411 82,389 40,279 PERSONAL SERVICES 470,514 321,329 170,425 OPERATING EXPENSES Equipment and Supplies 39,199 41,213 Repairs and Maintenance 220,535 661,616 500,000 500,000 -100,00% Conferences and Training 164 46 Professional Services 22,467 22,635 5,592 37,489 Expense Allowances 31 24 230 OPERATING EXPENSES 282,396 725,534 5,822 500,000 637,489 -100.00% CAPITAL EXPENDITURES Improvements 5,428,125 3,261,095 1,180,926 2,346,000 2,133,172 2.819,980 20.20% CAPUAL EXPENDITURES 5,428126 3,261095 1180926 2 000 2133,172 2819,980 20.20% NON-OPERATING EXPENSES Transfers to Other Funds 900,000 2,022,000 900,000 900,000 900,000 900.000 0.00% NON-OPERATING EXPENSES 900,000 2,022000 900,000 900 900,000 900,000 0.00% Total 7,081,035 6,329,958 2,257,173 3,746,000 3,570,661 3,719,980 -0.69% Significant Changes The Gas Tax Fund receives revenue from statewide sales tax through gasoline purchases. These funds are dedicated to street improvements and rehabilitation. FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010I11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Transportation Manager 0.25 0,25 0.00 0.00 0.00 0.00 0.00 Principal Civil Engineer 0.75 0.75 0.00 0.00 0.00 0.00 0.00 Senior Traffic Engineer 0.50 0.60 0.00 0.00 0.00 0.00 0.00 Construction Manager 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Senior Civil Engineer 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Project Manager 0.10 0.10 0.00 0.00 0.00 0.00 0.00 Contract Administrator 1.50 1.50 0.00 0.00 0.00 0.00 0.00 Civil Engineering Assistant 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Traffic Engineering Technician 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Engineering Technician 0.25 0.25 0.00 0.00 0.00 0.00 0.00 Traffic Signals Electrician 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Traffic Maintenance Service Worker 1.00 1.00 0.00 0.00 0.00 0.00 0.00 Accounting Technician II 0.10 0.20 0.00 0,00 0.00 T 0.00 0.00 otal 7.70 7.80 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00207 Gas Tax Fund 4,056,582 3,232,544 4,037,030 3,212,000 3,212,000 3,195,000 (17,000 44 Total 4,066,582 3,232,5 4,037,030 3,212,000 3,212,000 3,195,000 (17,000) 291 Public Works Le Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Measure M Fund (213) PERSONAL SERVICES Salaries, Permanent 159,008 293,879 546,674 800,034 800,034 708,532 -11,44% Salaries,Temporary 882 6,705 Salaries,Overtime 781 1,415 9,053 Leave Payouts 9,996 38,825 Benefits 69,915 106,299 204.035 273282 273,282 298.705 9.30% PERSONAL SERVICES 229,704 412,470 806,292 1,073,316 1,073,316 1,007,237 -6.16% OPERATING EXPENSES Equipment and Supplies 10,844 295 3,341 10.000 10,000 10,000 0.00% Conferences and Training 214 356 Professional Services 20 143,257 172,013 Expense Allowances 75 483 289 Other Expenses 666 OPERATING EXPENSES 11,153 778 147,909 10,000 182,013 10,000 0.00% CAPITAL EXPENDITURES Improvements 204139 4,856.062 2.453.484 475.000 1.518,804 1,350.000 184,21% CAPITAL EXPENDITURES 204,139 4,856,062 2,453,484 475,000 1,518,804 1,350,000 184.21% NON-OPERATING EXPENSES Transfers to Other Funds 298.250 631.000 629,000 -100,00% NON-OPERATING EXPENSES 298,250 631,000 629,000 -100,00% Total 444,997 5,567,560 3,406,684 2,189,316 3,403,133 2,367,237 8.13% Significant Changes The Measure M Fund receives revenue from a one-half cent sales tax levied in the County of Orange and dedicated to street and traffic improvement projects. During FY 2010111, the TBD- Position Under Review was reclassed to Senior Administrative Analyst, currently budgeted in the Water and Sewer Funds. 0 FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Deputy Director Public Works 0,10 0.10 0.10 0.00 0.00 0.00 0.00 Transportation Manager 0.00 0.00 0.25 0.25 0.5 00,50 0.00 Principal Civil Engineer 0.00 0.00 0.75 0.75 0.75 0,75 0.00 Senior Civil Engineer 0.00 0.00 1.00 1.00 1.00 1.00 0-00 Civil Engineering Assistant 0.00 0.00 1.00 1.00 1.00 1,00 0.00 Project Manager 0.00 0.00 0.10 0.00 0.00 0,00 0.00 TBD-Position Under Review 0.00 0.00 0.00 0.10 0,00 a00 0.00 Contract Administrator 0.00 0.00 1.50 1.50 1 1.50 0.75 (0.75) Construction Manager 0.00 0.00 0.25 0.25 0.25 0.25 0.00 Senior Construction Inspector 0.50 0.50 0.50 0.00 0.00 0.00 0,00 Senior Traffic Engineer 0.00 0.00 0.50 0.00 0,00 0.00 0.00 Traffic Engineering Technician 0.50 0.50 0.50 0.00 0.00 0.00 0.00 Senior Engineering Technician 0.00 0.00 0.25 0.00 0.00 1.00 1.00 Traffic Signals Electrician 0.00 0.00 1.00 0.00 1 0.00 1.00 1.00 Signs/Markings Equipment Operator 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Traffic Maint Service Worker 0.00 0.00 1.00 0.00 0.00 0.00 0.00 Accounting Technician II 0.00 0.00 0.20 0.20 0.20 0.00 (0.20) Total 1.10 1.10 8.90 5.05 5.20 7.25 2.05 292 Public Works Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Measure M (continued) FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00213 Measure M Fund 3,168,851 2,193,565 1,806,447 2,027,000 2.027.000 2,514,000 487.000 Total 3,168,851 2,193,566 1,806,447 2,027,000 2,027,000 2,614,000 487,000 293 r Public Works �.� Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Infrastructure Fund (314) PERSONAL SERVICES Salaries, Permanent 24,649 21,798 Salaries, Temporary 3,045 Benefits 7,748 6,096 PERSONAL SERVICES 32,397 30,939 OPERATING EXPENSES Expense Allowances 5 26 OPERATING EXPENSES 5 26 CAPITAL EXPENDITURES Improvements 150,000 467,297 233,960 1,926,205 CAPITAL EXPENDITURES 150,000 467,297 233,960 1926 205 NON-OPERATING EXPENSES Transfers to Other Funds 308,689 NON-OPERATING EXPENSES 308,689 Total 150,000 499,699 573,615 1,926,205 Significant Changes The single substantial revenue source to the Infrastructure Fund is the General Fund excess fund balance per the Financial Policy adopted in FY 2006/0T No distribution was made to the fund at the end of FY 2009/10 and it is anticipated that no distribution will be made at the end of FY 2010/11. The three projects from previous years will be carried over to FY 2011/12. FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00314 Infrastructure Fund 1.188.214 156.194 42.147 Total 1,188,214 156,194 42,147 at 294 Le1Public Works Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Refuse Collection Service Ism) PERSONAL SERVICES Salaries, Permanent 173,781 157,181 161,451 211,963 171,963 167,492 -20.98% Salaries, Overtime 1,756 151 2,000 -100.00% Benefits 72,637 62,904 65,391 79,934 79,934 75,427 -5.64% PERSONAL SERVICES 248,173 220 ;226' .293897 261,897 `2 919 -17.35% OPERATING EXPENSES Equipment and Supplies 19,447 8,264 21,800 22,500 27,782 26,500 17.78% Repairs and Maintenance 27,814 60,000 Conferences and Training 1,785 1,522 1,523 3,500 500 2,000 -42.86% Professional Services 1,578 Other Contract Services 9,714,782 9,781,696 9,812,068 10,052,000 10,000,000 10,017,000 -0.35% Interdepartmental Charges 519,795 540,067 481,440 488,700 488,700 503,361 3.00% Ex ense Allowances 68 25 92 OPERATING EXPENSES 10,285,268 10,331,573 10,316,924 10,666,700 10,516,982 10,608,861 0,40% Total 10,533,441 10,651,808 10,543,766 10,860,597 10,768,879 10,851,780 -0.08% Significant Changes The Refuse Fund is one of the City's Enterprise Funds. Refuse funds the refuse contract with Rainbow Disposal, funding for recycling education and scavenger enforcement activities, and receives revenue through customer service fees. FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.10 000 0.00 0.00 0.00 0.00 0.00 Deputy Director Public Works 0,10 0.10 0.10 0.00 0.00 0,00 0,00 General Services Manager 0.00 0.15 0.15 0.15 0.15 0.15 0.00 Maintenance Operations Manager 0.15 0.15 0.00 0.00 0.00 0.00 0.00 Administrative Analyst Senior 0.75 0.25 0.25 0.25 0.25 0.25 0.00 Field Service Representative 1.00 0.85 1.00 1.00 1.00 1,00 0.00 Code Enforcement Officer 1 1 00 1.00 1.00 1.00 1.00 1.00 0.00 Total 3.10 2.50 2.60 2.40 2.40 2.40 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00504 Refuse Collection Service 10,518.640 10,435.749 10,553,955 10 780,500 10.780.500 10.827.500 47,000 00509 Refuse Education 58.210 3,576 36,219 54,000 54,000 51.000 (3,000) Total 10,576,850 10,439,325 10,517,736 10,834,500 10,834,500 10,878,500 44,000 295 Public Works Adopted Budget-FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water 1506f PERSONAL SERVICES Salaries, Permanent 4,210,556 4,491,280 4,676,670 4,864,174 4,864,174 5,043,972 3.70% Salaries,Temporary 135,412 163,705 321,581 527,500 527,500 512,500 -2.84% Salaries,Overtime 205,238 213,879 241,099 231,741 231,741 234,028 0.99% Leave Pay Outs 1,250 136,260 302,762 Benefits 1,978,521 1,999,322 2,063,384 2,130,086 2.130,086 2,578,717 21.06% PERSONAL SERVICES 6,530,977 7,004,448 7,605,496 7,753,501 7,753,501 8,369,217 7.94% OPERATING EXPENSES Utilities 1,698,698 826,164 973,472 1,319,696 1,322,342 1,358,180 2.92% Purchased Water 10,570,414 12,772,782 12,866,701 14,350,000 14,350,000 12,893,399 -10,15% Equipment and Supplies 491,629 811,019 583,784 739,028 794,675 751,085 1.63% Repairs and Maintenance 1,148,569 1,544,331 1,503,696 1,924,273 2,332,103 1,785,780 -7.20% Conferences and Training 69,153 57,947 83,999 85,800 85,800 83,300 -2.91% Professional Services 274,971 376,163 753,772 1,163,750 1,966,829 661,750 -43.14% Other Contract Services 112,160 93,024 106,341 2D6,506 220,606 508,769 146.37% Rental Expense 11,434 11,935 10,351 42,000 42,000 19,000 -54.76% Payments to Other Governments Interdepartmental Charges 4,224,069 4,621,297 5,112,834 5,189,500 5,189,500 5,345,185 3.00% Expense Allowances 17,606 19,041 15,445 17,400 17,400 17,400 0.00% Other Expenses 371,087 397,951 384,288 596,250 522,980 596,210 -0.01% OPERATING EXPENSES 18,989,789 21,531,654 22,394,681 25.634,203 26,844,236 24,020,068 -6.30% CAPITAL EXPENDITURES Improvements 1,706,191 2,240,669 7,196,478 5,610,000 14,563,909 5,670,000 1.07% Equipment 1,313,456 554,052 341,175 3,423,700 4,361,313 2,685,000 -21.58% Vehicles 205,802 337,026 131,981 105,000 142.269 -100.00% Software-Capital 25,831 30,000 CAPITAL EXPENDITURES 3.2111l 3.161,747 7,669,634 9,138,700 19,067,491 8,355,000 -8.58% NON-OPERATING EXPENSES Debt Service Expenses 563 345 Transfers to Other Funds 125,866 Depreciation 3,678,444 2,567,095 2,587,812 2,550,000 2,550,000 -100.00% NON-OPERATING EXPENSES 3,678,444 2,693,523 2,588,157 2,550,000 2,550,000 -100.00% Total 32,450,491 34,391,372 40,257,968 45,076,404 56,215,227 40,744,275 -9.61% Significant Changes The Water Fund is one of the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. The Depreciation expenditures are currently being recognized in the City's fixed assets accounts,and are not captured in this Fund. The Accounting Technician II re allocation has been revised from FY 2010111 to relect duties performed in Water Meters and Water Engineering. During FY 2010/11, the Senior Administrative Analyst was reclassed from TBD-Position Under Review previously budgeted in Public Works Administration. 296 Public Works Adopted Budget- FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Water(506)(continued) FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.20 0.25 0.25 0.25 0.25 0.25 0.00 Deputy Director Public Works 0.10 0.10 0.10 0.00 0.00 0.00 0.00 City Engineer 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Utilities Manager 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.80 0.80 0.80 1 0.80 0.151 0.15 0.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 0,00 Water Production Supervisor 0.70 0.70 0.70 0,70 0.70 0.80 0.10 Administrative Analyst Senior 0.00 0.00 0.00 r 0.00 0.701 0.70 0.00 Water Conservation Coordinator 1.00 1.00 1.00 1.00 1,00 1,00 0.00 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1.00 1,00 0.00 Contract Administrator 0.25 0.25 0.25 1 0.251 0.50 1.00 0.50 Engineering Technician 0.50 0.50 0.50 0.50 0.50 0,50 0.00 Sr Construction Inspector 2.00 2.00 2.00 1 0.00 0.751 0.75 0.00 SCADA Coordinator 0.70 0.70 0.70 0.70 0.70 0.70 0.00 SCADA Technician 0.40 0.40 0.40 0.40 0.40 0.40 0.00 Water Dist Maint Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Operations Crewleader 0.80 0.80 0.80 0.80 0.80 0.80 0.00 Water Quality Supervisor 0.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Quality Coordinator 1.00 0.00 0.00 0.00 0.00 0.00 0.00 Water Operations Leadworker 1.70 1.70 1.70 1.70 1.70 1.70 0.00 Cross Conn.Control Spec 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Dist Maint Leadworker 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Water Quality Technician 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Utility Locator 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician III 2.70 2.70 2.70 2.70 r 2.70 2.25 (0.45) Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Dist Meters Leadworker 2.00 2.00 2.00 2.00 2.00 2.00 0.00 Water Equipment Operator 4.00 4.00 4.00 4.00 4.00 4.00 0.00 Administrative Assistant 0.25 0.25 0.25 0.25 0.25 0,25 0.00 Warehousekeeper 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Systems Technician II 5.00 5.00 5.00 5.001 5.00 4.30 (0.70) Water Meter Repair Technician 4.00 4.00 5.00 4.00 4.00 4.00 0.00 Field Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Senior Water Meter Reader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Equipment Support Assistant 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Water Service Worker 13.00 13.00 13.00 14.00 14.00 14.00 0.00 Accounting Technician II 1.00 1.05 1.05 1.05 1.05 1.25 0.20 Administrative Secretary 0.70 0.70 0.70 0.70 0.70 0.70 0.00 Water Meter Reader 4.00 4.00 3.00 4.00 4.00 4.00 0.00 Office Assistant II 1.50 1.50 1.50 1.50 1.50 1,50 0.00 Accounting Technician II Budgeted here but reBected in the Finance Department GIS Analyst Budgeted here but reflected in the Information Services Department 0.00 Total 71.50 71.60 71.60 70.50 71.55 71.20 (0.35) FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change from [Revenu:e:S:u:m:m::ary Actual Actual Actual Adopted Revised Adopted Prior Year 00506 Water 35,256,485 35,914,949 35,308,250 37,579,552 37,579,552 36,332,000 1 -1,247,552 Total 35,256,485 35,914,949 35,308,250 37,679,652 37,579,552 36,332,000 1 -1,247,552 297 Public Works �Y Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Water Master Plan 1507) PERSONAL SERVICES Salaries, Permanent 149,714 123,725 114,258 19,640 19.640 20,185 2.77% Salaries, Temporary 696 3,434 Salaries, Overtime 175 108 Benefits 58.688 43.029 31,253 9,593 9,593 11,657 21.51% PERSONAL SERVICES 209,273 166,754 149,064 29,233 29,233 31,842 8.92% OPERATING EXPENSES Repairs and Maintenance 1,800 Professional Services 11,339 150,000 Interdepartmental Charges 257,440 267,480 143,006 145,200 145,200 149,556 3.00% Expense Allowances 194 645 604 OPERATING EXPENSES 270,773 268,125 143,610 145,200 295,200 149,556 3.00% CAPITAL EXPENDITURES Improvements 3,662,229 2,584,446 740,039 800,000 4,309,857 2,500,000 212,50% Equipment 21,693 24,686 22,276 CAPITAL EXPENDITURES 3,662,229 2,606,139 764,726 800,000 4,332,133 2,600,000 212.50% NON-OPERATING EXPENSES Transfers to Other Funds 900.000 Depreciation 699 556 811 155 817 762 NON-OPERATING EXPENSES 1,599,556 811,155 817,762 Total 5,741,831 3,852,172 1,875,152 974,433 4,656,567 2,681,398 175.18% Significant Changes g ge Projects undertaken in this fund are in accordance with the adopted Water Master Plan. Staff assignments are adjusted annually according to project activity. During FY 2010/11, the City Engineer was reallocated to the Water and Engineering Divisions. FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year City Engineer 0 25 0 10 0 10 0.10 0.00 0 00 0,00 Contract Administrator 0.25 0.25 025 000 000 0.00 0,00 Senior Construction Inspector 000 coo 000 0.00 0.25 0.25 0.00 Accounting Technician II 0 15 1.00 000 000 0.00 0.00 0.00 Total 0.65 0.35 0.35 0.10 0.25 0.25 0.00 FY 2007/08 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00507 Water Master Plan 5,013,605 1,169,028 651.118 650,000 650.000 500,000 1 (150,000) Total 6,013,605 1,169,028 651,118 650,000 660,000 500,000 1 (150,000) 298 Public Works Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Sewer Service Fund (511) PERSONAL SERVICES Salaries, Permanent 1,361,574 1,354,943 1,410,540 1,801,601 1,801,601 1,900,590 5.49% Salaries,Temporary 27,118 34,699 30,828 60,000 60,000 65,000 8.33% Salaries,Overtime 118,235 109,761 123,475 78,000 78,000 80,000 2.56% Termination Pay Outs 631 30,907 160,898 Benefits 610,894 587,091 632,623 782,362 782,362 944,749 20.76% PERSONAL SERVICES ' - 2,118,451 2,117,402 2,358,365 2,721,964 2 721 984 2,990 339 9.86% OPERATING EXPENSES Utilities 108,813 118,877 126,559 168,800 166,154 140,000 -17.06% Purchased Water 10,420 (1,846) 5,710 Equipment and Supplies 72,962 30,327 41,770 84,D05 84,005 109,350 30.17% Repairs and Maintenance 1,075,987 2,501,149 1,522,129 1,883,600 1,993,901 1,842,000 -2.21% Conferences and Training 6,990 1,279 2,176 3,900 4,150 4,000 2.56% Professional Services 66,878 50,659 135,212 100,000 353,769 115,000 15.00% Rental Expense 2,808 6,893 4,373 3,000 3,000 3,500 16.67% Interdepartmental Charges 893,214 928,049 1,122,358 1,139,200 1,139,200 1,173,376 3.00% Expense Allowances 6,539 7,693 7,156 6,300 6,300 6,300 0.00% Other Expenses 26,207 46,110 7,515 75,000 97,688 75,000 0.00% OPERATING EXPENSES 2,270,817 3,689,1190 2,974,966 3,463,805 3 848167 3,468,626 0.14% CAPITAL EXPENDITURES Improvements 2,669,091 3,744,399 885,778 3,050,000 6,759,863 7,800,000 155.74% Equipment 253,449 66,540 270,000 426,825 -100.00% Vehicles 387,673 158.000 158,000 110,000 -30.38% Software-Capital 25,000 Capitalized PP&E Offset 1,811,051 3,509,987 861,003 CAPITAL EXPENDITURES 1,499,162 325952 24,775 3,478,000 7,344,688 7,910,000 127.43% NON-OPERATING EXPENSES Transfers to Other Funds 53,942 Depreciation 1,233,267 1,172,066 1,217,102 NON-OPERATING EXPENSES 1,233,267 1,226,008 1,217,102 Total 7,121,698 7,358,551 6,575,198 9,663,769 13,914,819 14,368,8661 48.69% Significant Changes The Sewer Service Fund is on the the City's four primary enterprise funds and provides funding to maintain the City's water distribution system. Funding is received from customer service charges. Permanent Salaries are increasing due to negotiated wage increases. During FY 2010111, the TBD- Position Under Review was reclassed to a Senior Administrative Analyst. The balance o this position is currently budgeted in Water and Sewer. During FY 2010/11, the City Engineer was reallocated to the Water and Engineering divisions. In FY 2011/12 Adopted, a Real Property Agent position will be shared with the Economic Development, half o the position is beinq charged to Sewer Service. 299 Public Works Adopted Budget- FY 2011/12 Department Budget Summary -- Other Funds by Object Account OTHER FUNDS Sewer Service Fund Isii1 (continued) FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year Director of Public Works 0.00 0,00 0.00 0.00 0.00 0,00 0.00 Deputy Director Public Works 0.10 0.10 0.10 0.00 0.00 0,00 0.00 City Engineer 0.00 0.15 0.151 0.15 1 0.25 0.00 (0.25) Utilities Manager 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Principal Civil Engineer 0.25 0.25 0.251 0.25 1 0.50 0.75 0.25 Construction Manager 0.25 0.25 0.25 0.25 0.25 0.25 0.00 Project Manager 0.40 0.40 0.40 0.20 0.15 0,15 0,00 Tl3D-Position Under Review 0.00 0.00 0.00 0.20 0.00 0.00 0.00 Senior Civil Engineer 0.75 0.75 0.75 0.75 1.00 1,00 0.00 Administrative Analyst Senior 0.00 0.00 0.00 0.00 0.30 0,30 0.00 Wastewater Supervisor 0.90 0.90 0.90 0,90 0.90 0,90 0.00 Contract Administrator 0.75 0.75 0.75 0.00 r 0.00 0.25 0.26 Civil Engineering Assistant 1.00 1.00 1.00 1.00 1,00 1.00 0.00 SCADA Coordinator 0.30 0.30 0.30 0.30 0.30 0.30 0.00 SCADA Technician 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Senior Construction Inspector 2.50 2.50 2.50 0.001 0.00 0.75 0.76 Wastewater Operations Crewleader 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Operations Leadworker 1.90 1.90 1.90 1.90 1.90 1.90 0.00 Senior Wastewtr Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Equip Operator 3.80 3.80 3.80 4.80 4.80 4.80 0.00 Wastewater Pump Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Wastewater Maint Service Worker 3.70 3.70 3.70 6.70 6.70 6.70 0.00 Administrative Secretary 0.30 0.30 0.30 0.30 0.30 0.30 0.00 Maintenance Worker 1.00 1.00 1.00 0.00 0.00 0.00 0.00 Office Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.00 Real Property Agent Budgeted here but reflected in the Economic Development Department 0.00 GIS Analyst Budgeted hem but reflected in the Information Services Department 0.00 Total 22.00 22.15 22.15 21.80 22.45 23.45 1.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00511 Sewer Service Fund 10,291,938 10.923,981 10.822,191 11_.106,000 11,106,000 11,066,000 (40,000) Total 10,291,938 10,923,981 10,822,191 11,106,000 11,106,000 11,066,000 (40,000) 300 Public Works E01 Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Air Quality(201), Park Acquisition & Development (209) PERSONAL SERVICES Salaries, Permanent 2.624 11.933 5.915 Salaries,Temporary 45.194 56.770 56.135 55,000 55.000 55,000 0.00% Benefits 1.561 5.014 3,216 PERSONAL SERVICES 49,378 73,717 65,266 55000 66,000 56,000 0.00% OPERATING EXPENSES Equipment and Supplies 134 280 907 22,500 7,500 -100,00% Repairs and Maintenance 1,288 150 2,806 62,000 52,000 -100,00% Conferences and Training 600 38 2,500 2,500 -100,00% Professional Services 17,355 94,457 33,188 81,000 Other Contract Services 40,856 2,530 60,000 Expense Allowances 12 41 Other Expenses 7,711 7,730 7,243 8,000 OPERATING EXPENSES ....B 7" 26,593 146,269 87,000 97,718 149,000 71.26% CAPITAL EXPENDITURES Improvements 184,000 Equipment 87.959 87.935 98.506 100.000 125,000 90,000 -10,00% CAPITAL EXPENDITURES 87,969 87,935 98,506 100,000 125000 274,000 174,00% NON-OPERATING EXPENSES Transfers to Other Funds 230.000 NON-OPERATING EXPENSES 230,000 Total 147,081 187,244 640,042 242,000 277,718 478,0001 97.52°/n Significant Changes The Air Quality Fund receives quarterly subventions from the State to use towards air quality improvement efforts. i FY 2007/08 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0.00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00201 Air Quality Fund 283.211 272,236 241.887 260,000 260.000 248,000 (12,000) Total 283,211 272,236 241,887 260,000 260,000 248,000 (12,000; 301 Public Works Adopted Budget- FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Grants and Restricted Funds PERSONAL SERVICES Salaries, Permanent 258,615 327,470 395,791 54,689 124.450 -100.00% Salaries,Temporary 1,275 105 8,996 Salaries, Overtime 673 2,355 2,209 Benefits 99,301 110.848 136,739 14,900 13.410 -100.00% PERSONAL SERVICES 359,864 438,423 543,881 69,589 137,869 2,209 -96.83% OPERATING EXPENSES Utilities 4,296 4,216 4,164 4,000 4,000 4,000 0.00% Equipment and Supplies 42,729 75,792 49,469 35,000 61,845 53,121 51,77% Repairs and Maintenance 47,012 17,046 191,220 387,000 432,694 162,000 -58.14% Conferences and Training 1,127 1,500 Professional Services 4,015 4,893 493,743 6,500 1,508,886 106,500 1538.46% Other Contract Services 3,770 33,517 20,667 34,000 Insurance 6,556 7,965 6,968 8,000 8,000 8,000 0.00% Payments to Other Governments 47,726 31,557 32,968 2,000 2,000 2,000 0.00% Expense Allowances 98 277 467 OPERATING EXPENSES 167328 175,262 799,666 442,600 2,017,425 371,121 -16.13% CAPITAL EXPENDITURES Land Purchase 450 Improvements 5,515,805 13,021,299 4,342,857 3,271,440 8,496,713 6,567,075 100,74% Equipment 541,421 353,884 30,000 330,790 84,000 180.00% CAPITAL EXPENDITURES 6,057,676 13,376,183 4,342,867 3,301,440 8,827,503 6,651,075 101.46% NON-OPERATING EXPENSES Transfers to Other Funds 1.913,507 NON-OPERATING EXPENSES 1,913,507 Total 8,488,375 13,988,869 5,686,403 3,813,529 10,982,787 7,024,405 84.20% Significant Changes Grants and Restricted funds include appropriations related to traffic improvement projects. FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011/12 Change from Permanent Personnel Actual Actual Actual Adopted Revised Adopted Prior Year 0 00 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 302 Public Works Adopted Budget - FY 2011/12 Department Budget Summary Other Funds by Object Account OTHER FUNDS Grants and Restricted Funds (continued) FY 2007/08 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2011/12 Change from Revenue Summary Actual Actual Actual Adopted Revised Adopted Prior Year 00210 Sewer 240,904 156,102 76,402 122,000 122,000 147,310 25,310 00211 Drainage 66,733 125,129 49,942 50,000 50,000 (50,000) 00218 Hwy Safety Traffic Reduct 1 E 3,253,054 69,332 3,100,042 50,000 50,000 20,000 (30,000) 00219 Traffic Congestion Relief42 493.292 1,900,164 2,527,409 2,050,000 2,050,000 2,275,000 225,000 00505 Systems Fund 10,577 7,044 (132,444) 00508 WOCWB 302,213 6,210 93,136 71,500 71,500 145,956 74,456 00807 Energy Efficiency 466,149 100,000 100,000 (100,000) 00814 HES Grant 98,882 84,522 16,715 00821 FETSIM Grant (41,836) 00873 OCTA/Cip Grant 199,308 626,736 00878 Caltrans Grants 3,350 1,067,745 1,440 00890 TEA Grant 127,849 486,300 183,474 00892 Storm Water Quality 440,006 428,921 326,376 00917 OC Waste& Recycling Gran 40,118 878 308 Total 5,035,141 4,531,654 7,335,685 2,443,500 2,443,500 2,588,266 144,766 303 Public Works Adopted Budget - FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2008/09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year PWK Public Works ADM Administration 10085101 Public Works Admin 681.721 655,238 638,285 690,762 640,762 722,745 4.63% 10085103 Refuse 240 115 10086999 General Fund-Public Works Trfs 50,500 50,500 50.500 50,500 50,500 50,500 0.00% ADM Administration 732,221 705,978 688,900 741,262 691.262 4.31% ENG Engineering 10085102 Urban Runoff Management 615,438 637,346 647,402 751,352 757,925 771,786 2.72% 10085201 Engineering Design/Construct 724,020 727,644 595,850 930,613 752,780 693,628 -25.47% 10085251 Development Services 1.276.245 1.200.705 797.559 741,942 822,011 966,111 30.21% ENG Engineering 4615 703 2,665,695 2 040 11 2,423,907 2,332,717 2 0.31% GS General Services 10085402 Building/Grounds Maintenance 1,920,925 1,936,148 1,640,748 1,699,262 1,566,973 1,428,349 -15.94% 10085403 Civic Center Maintenance 819.991 570,589 596,731 635,350 535,179 616,030 -3.04% 10085404 Central Library Maintenance 165,351 155,095 144,421 132,000 167,695 161,000 21.97% 10085416 Weed Abatement 20,832 28.820 24,195 24,500 24,500 24,500 0.00% 10085601 General Services Admin 12,572 327,377 352,152 380,888 345,909 364,749 4.24% 10085701 Fleet Management 491,303 418,943 381,219 450,705 364,951 2,077,038 360.84% 10085703 Equipment Maintenance 1,604.626 1,447,144 1,255,432 1,293,921 1.479,552 1,514,470 17.04% 10085704 Police Fleet Maintenance 128,810 523,885 10085706 Fire Fleet Maintenance 115,058 540,866 10085706 Beach Ops Fleet Maintenance 32,562 143,199 GS General Services 5,035,699 4 394 898 4 618 627: 61 189 7,394,085 60.16% MTN Maintenance Operations 10085401 Maintenance Administration 775,781 422,143 395,334 361,958 346,979 541,821 49.69% 10085410 Concrete Maintenance 284,826 173,631 10085412 Street Maintenance 2,440,828 1,781,858 1,604,937 1,451,987 1,376,311 1,457,968 0.41% 10085414 Hazardous Materials 190,942 151,954 170,349 156,000 170,500 156,000 0.00% 10085415 Street Sweeping 925,074 1,093,368 843,581 835,037 835,037 835,000 0.00% 10085602 Landscape Maintenance 1,378.326 1,054,813 860,347 576,397 545,875 3,358,836 482.73% 10085611 Park Maintenance 3,166.703 2,852,610 2,621,165 2,474,125 2,721,292 -100.00% 10085621 Street Tree Maintenance 1.660.457 1,503,204 1.547,346 1,286,996 1,241,624 1,438,992 11.81% MTN Maintenance Operations 10,822,937 9,033,681 8,043,061 7,142,500 7,237,618 7,788,617 9.05% TSP Transportation 10085301 Transportation Management 518,210 440,242 407,076 450.414 473,664 487,325 8.19% 10085302 Sign&Marking Maintenance 627,336 608,568 578,661 607,464 521,158 458,712 -24.49% 10085304 Signal&Lighting Maintenance 901,351 656,136 562,117 618,444 649,128 658,226 6.43% 10085305 Parks and Sports Lighting 33,713 55,439 37,000 41,822 37,000 0.00% TSP Transportation 2,046,897 1,738 659 1,603,293 1,713 323 1,685,773 1,641 -4.21% UT Utilities 10085501 Storm Drain Maintenance 200.418 296,629 333,657 317,085 310,474 323,709 2.09% 10085502 Pump Station Maintenace 420.334 399,019 333,743 540,047 840,856 522,993 -3.16% UT utilities 620,752 695,648 667,4011 867,132 1,161,330 846 702 -1.22% Other Funds 20185201 -AQMD Design Construction 144,658 186,058 540.042 242,000 277,718 478,000 97.52% 20190007-Traffic Signals 2,423 1,186 20685201 -TI Design Construction 84,603 196,135 195,828 106,470 193,007 -100.00% 20690001 -Street Widening 1,098,798 186,156 7 15,000 20690002-Atlanta Avenue Widening 18,175 87,364 105,166 99,306 20690003-Newland Avenue Widening 1,085,957 3,832,140 774,791 169,044 20690007-Traffic Signals 83,372 1,073,100 5,762 498 2D690008-Arterial Improvements 2D690009-Heil Avenue Widening 2,805,696 959,060 7,586 20690011 -PCH @ Goldenviest Widening 20 20785201 -PW GT En /Const 558,180 533,267 3,233 132,000 304 Public Works Adopted Budget-FY 2011112 1 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2011M2 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 20785412-Street Maintenance 22,239 324,432 500,000 500,000 -100.00% 20785999-Gas Tax-Public Works Trfs 900,000 1,900,000 900,000 900,000 900,000 900,000 0,00% 20790001 -Sidewalk Improvements 743,169 266,220 97,900 20790006-Minor Street Improvements 150,658 59,308 24,905 20790007-Traffic Signal Install/Rewire 4,280 837 20790008-Arterial Rehabilitation 4,695,294 3,117,989 67,081 1,700,000 1,287,675 1,750,000 2.94% 20790014-Rewire Downtown Lights 7,216 20790015-Slater Ave Rehabilitation 127,907 1,249,771 136,985 20790016-Garfield Ave Rehabilitation 37,088 646,000 648,100 -100.00% 20790017-Tree Petition 500,000 20790021 -Beach/Warner IIP 35,075 20790022-Seventh Street Lighting 378,000 20987030-Edison Park 21085201 -Sewer Engineering/Const 2,397 519 1,136 21089006-Edwards/Balmoral Station Desig 612 21089007-Lift Stations 15&16 120,274 300,000 332,226 400,000 33,33% 21089009-Sewer Capacity Improvements 49,463 1,980 21089010-Warner Avenue Gravity Sewer 9,174 582,681 21185201 -Engineering Design/Construct 213 _ 21385201 -Engineering Design/Construct 164,090 544,284 715,820 1,714,316 1,730,559 1,017,237 -40.66% 21385301 -Transportation Management 71 21390002-Residential Pavement 153,533 800,000 350,000 21390004-Pedestrian Improvements 1,042,121 2,499,245 1,010,762 21390007-Traffic Signals 149,969 33,041 21390008-Arterial Highway Rehab 127,303 3,181,155 41,651 475,000 353,770 -100.00% 21390010-Bridge Prevention Maintenance 275,000 21390018-Concrete Replacement 500.000 21390019-Arterial Rehab 2011112 500,000 21890008-Arterial Rehabilitation 49 1,770,247 2,582,858 700,000 1,786,677 -100.00% 21890009-Residential Pavement 21985201 -Design/Construction 5,425 114,848 210,000 493,984 215,000 2.38% 21990002-Atlanta Avenue Widening 1,450,000 21990008-Arterial Rehabilitation 1,000,000 1,000,000 -100.00% 21990410-Concrete Maintenance 287,727 800,000 900,000 -100.00% - 21990417-Residential Pavement 1,501,030 87,629 621,440 1,117,784 1,050,000 68.96% 30585201 -RDA Design Construction 369,789 8,867,423 1,455 30587009-RDA Facilities Improvement 140,289 6,958 3,625 30589001 -RDA Drainage Improvement 1,402,445 22,264 30590006-RDA Street Improvement 3,320,147 539,406 745,089 185,494 31485201 -Infrastructure Engineer Design 160,000 350,164 796,025 31487002-City Yard Improvements 499,699 223,451 74,180 31488001 -Heil Pump Station 1,056,000 50485103-Refuse 9,963,691 9,957,522 9,981,858 10,286,897 10,192.897 10,263,419 -0.23% 50485104-Public Education Program 49,956 54,220 80,468 85,000 87,282 85,000 0.00% 50485999-Refuse-Public Works Trfs 519,795 540,067 481,440 488,700 488,700 503,361 3.00% 50585101 -GIS Administration 35,635 21,775 \ 50685201 -Water Engeer Design/Const 716,123 846,671 1,147,978 1,435,370 1,737,847 1,229,060 -14,37% 50685801 -Water Administration 5,641,661 5,027,607 4,901,256 5,460,978 5,599,050 2,347,677 -57.01% 50685802-Water Quality 529,821 582,129 549,883 820,856 840,532 850,680 3.63% 50685803-Water Production 14,785,157 16,011,609 15,902,554 18.828,771 19,854,685 17,233,061 -8.47% 50685804-Water Distribution 3,138,834 3,492,266 3,285,734 3,589,733 3,768,590 3,858,998 7.50% 50685805-Water Meters 1,721,488 1,861.456 1,789,610 4,390,327 4,561,005 4,634,438 5.56% 50685806-Water Use Efficiency 81 310,824 635,745 767,104 725,177 14.07% 50685999-Water Fund-Public Works Trfs 4,224,069 4,747,163 5,112,834 5,189,500 5,189,500 5,345,185 3.00% 50687001 -Water Operations Remodel 715,1711 1,027,094 1,418,344 675,124 6,162,967 1 -100.00% 305 Public Works Adopted Budget-FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007/08 FY 2OW09 FY 2009/10 FY 2010111 FY 2010111 FY 2011112 Change From Division/Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 50691003-Telemetry 241.634 321,776 35,385 50691005-Water Security Improvements 201,923 91,007 228,258 650,000 650,000 -100.00% 50691006-Water Main Replacement 134,400 326,169 866,445 350,000 404,993 1,400,000 300.00% 50691016-Corrosion Control 204 900,000 900,000 2,100,000 133.33% 50691024-Well 8 GAP 276,383 53,405 333,035 100,000 146,376 70,000 -30.00% 50691025-Distribution Improvements 123,830 2,939 375,623 1,200,000 4,082,578 800,000 -33.33% 50691026-Well 10 600,000 600,000 -100.00% I 50691040-Water Master Planning Studies 100,000 100,000 -100,00% 50691041 -Water System Feasibility Study 150,000 150,000 150,000 0.00% 50785101 -PLC Reimbursement Agreement 699.556 811,155 817.762 50785201 -WMP Eng Design/Const 979,928 41,508 17,3D4 29,233 29,233 31,842 8.92% 50785999-Water Master Plan-PW Trfs 257,440 267,480 143,006 145,200 145,200 149,556 3.00% 50791006-Water Main Replacements 3,275,613 2,305,903 330,280 150,000 2,577,956 -100.00% 50791010-Chlorine Room Modifications 41,619 66,350 196,868 50,494 50791011 -Master Plan Wells 832 30,451 25,163 25,146 50791016-Corrosion Control 185,328 328,057 333,171 200,000 1,268,538 1,000,000 400.00% 50791017-Master Plan System Implement 86,427 749 11,555 50791020-MWD Import Modifications 194,365 50791025-Distribution Improvements 43 400,000 400,000 1,500,000 275.00% 50791040-Southeast Reservoir/Main 20,724 518 110,000 50791041 -Water System Reliability Study 50,000 50.000 -100.00% 50885101 -WOCWB Administration 334,218 90,600 66,848 112,500 106,011 166,500 48.00% 50985103-Refuse 26.318 71,504 217 24,850 51,621 51185101 -PW Sewer Administration 198,767 289,375 383,849 696,568 950,587 785,715 12.80% 51185201 -Sewer Service Maintenance 4,569,715 5,606,567 4,839,550 4,778,000 5,065,168 4,609,774 -3,52% 51185999-Sewer Fund-Public Works Trfs 893,214 981,991 1,122,358 1,139,200 1,139,200 1,173,376 3.00% 51189001 -Sewer Lift Station CIP 10 355,502 27,810 3,480,137 51189002-Sewer Line CIP 1,206,830 69,389 60,128 100,000 289,725 100,000 0.00% 51189003-Telemetry 224,605 53,370 30,609 51189004-LS#26 Brighton/Shoreham 28,441 109,333 51189006-LS#1 Graham/Kenilworth 2,359 51189007-Warner Avenue Gravity Sewer 1,562 250,000 250,000 6,000,000 2300.00% 51189008-LS#10 Algonquin/Boardwalk 400,000 400,000 -100.00% 51189013-LS#15&16 Oceanhill and Adams 2,300,000 2,300,000 1,700,000 -26.09% 80785412-Solar Project Tree Planting 22,000 80787001 -Solar Feasibility 246,732 6,959 13,268 -100.00% 80787002-EE Retrofits 57,916 62,630 1,096,884 -100.00% 80787003-GIS Streetlight Audit 12,311 65,689 80787004-LED Streetlights 43,085 231,915 2,209 80787005-Solar PPA Staff Time 2.459 81490007-Traffic Signal Modifications 148,134 12,909 18,637 647,141 81685201 -Engineering Design/Construct 100,771 13,982 83990002-Intelligent Transportation Sys 645,233 86890002-ADA Ramps 05/06 36,800 87390002-Brookhurst/Adams Intersection 101,390 348,490 80,000 87390003-Beach/Edinger Improvements 97 87390004-TSCOUP/Traff Sig Coord Upgrd 246,140 143,606 55,850 306,689 87390005-PCH Transit Center 24,233 132,612 182,000 87390006-Traffic Studies 519 160,035 371,920 87390007-Goldenwest IC 317,330 87390008-Talbert IC 29,320 87390009-OCTA/SIP Grant 138,608 43,901 5,181 12,862 87390010-Warner IC 343,060 87390011 -Beach/Warner IIP 105,225 87890001 -Safe Routes to School Grant 30,973 274,582 306 • Public Works Adopted Budget- FY 2011/12 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007108 FY 2008109 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopted Prior Year 87890002-Safe Routes to School 2 7,700 83,765 87890003-Safe Routes to School 3 368,852 6,146 87890004-Safe Routes to School 4 265,363 143,241 685 87890005-Safe Rtes 2 Sch 5-Spring View 286,496 23,341 87890006-Safe Rtes 2 Sch 6-Golden View 224,140 89090003-Beach Blvd Medians TEA Grant (72,418) 89090004-Brookhurst Lndscping TEA 05/06 527,922 5,624 12,691 89090005-Edinger Parkway Improvements 31,979 402,784 67,704 89288006-Talbert Lake Diversion Ph 1 348,465 256,663 8,297 239,006 1,000,000 89288006-Irby Park Runoff Treatment 112,931 50,176 1,761 179,738 89288007-Talbert Lake Diversion Ph 2 650,000 91785401 -OC Waste&Recycling Grant 2,826 12,182 16,674 1,995 96185001 -HBRR 1,568,000 Other Funds 77 335,652 89,061,192 72 805160 76,672,519 106,192,850 82,235,941 7.26^/0 General Fund 21,874,109 19,623,676 17,438,364 17,494,750 17,859,888 20,875,437 19.32% Other Funds 77,335,552 89,061,192 72,805,160 76,672,519 106,192,860 82,235,941 7.26% Grand Total 99,209,660 108,684,868 90,243,524 94,167,268 124,062,738 103,111,378 9.50% 307 INTENTIONALLY LEFT BLANK 308 Non-Departmental Department Description The Non-Departmental series of accounts are used to account for citywide expenditures (e.g., utilities, fuel, etc.,) equipment leases and purchases, debt service payments, as well as projects funded from the Capital Improvement Reserve. The Finance Department manages the Non-Departmental accounts. Over the past few years, Non-Departmental has supported the funding of the City's Equipment Replacement Reserve. The reserve was established to support the purchase of future equipment needs so that the City's fleet of equipment, technology, and infrastructure remain up-to-date and in good working condition. 1 r 309 Non-Departmental Adopted Budget - FY 2011/12 .} Department Budget Summary All Funds by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010/11 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year All Funds PERSONAL SERVICES Salaries, Permanent 57,326 11,174 23,302 (950,000) 355,725 -100.00% Salaries,Temporary 483 Salaries, Overtime 155 Termination Payouts 3,333,636 1,298,439 2.462,678 2,055,000 2,055,000 3,200,000 55.72% Benefits 249,230 57.489 35.087 500.000 PERSONAL SERVICES 3,640,347 1,367,102 2,521,550 1,105,000 2,410,725 3,700,000 234.84% OPERATING EXPENSES Utilities 5,305,707 4,867,999 5,100,330 4,751,516 4,751,516 4,601,516 -3.16% Equipment and Supplies 2,104,406 1,654,176 1,574.811 1,675,667 1,709,905 218,933 -86.93% Repairs and Maintenance 175,737 265,168 189,438 1 Professional Services 191,573 152,814 199,710 797,800 874,104 850,800 6.64% Other Contract Services 573,927 568,835 541,369 520,000 520,000 795,000 52.88% Rental Expense 508,056 (264,558) 38,660 187,248 177,248 105,000 43.92% Claims Expense 137,758 Payments to Other Governments 1,866,556 2,145,589 1,834,463 2,322,590 2,322,590 2,307,960 -0.63% Expense Allowances 5,017 1,167 542 Other Expenses 345,127 1,519,376 1,040,729 437,838 OPERATING EXPENSES 11,076,106 11,048,325 10,620,052 10,254,821 10,355,364 9,317,047 -9.14% CAPITAL EXPENDITURES Improvements 1,566,171 276,330 276,234 841,208 1,300,000 Equipment 3.269,881 1,763,738 1,008,841 2,000,000 1,231,968 3,000,000 50.00% Vehicles 2,267,337 2,187,298 377,409 1,174,111 Software-Capital 215,293 170,500 Capitalized PP&E Offset 4,627,464 3,928,860 7,276,160) CAPITAL EXPENDITURES 2,691,219 298,506 -6 613 676 2,000,000 3,417,786 4,300,000 115.00% NON-OPERATING EXPENSES Debt Service Expenses 13,699,013 14,384,300 26,684,363 10,764,100 12.351,041 11,156,567 3.65% Transfers to Other Funds 616,190 529,150 686.779 6,030,000 6,519,730 6,240,735 3.49% Depredation 18,917,532 13,004,360 13,140,847 Loans Made 200,000 NON-OPERATING EXPENSES 33,232,736 28,117,811 40,511,989 16,794,100 18,870,771 17,397,302 3.59% Grand Total 50,640,408 40,831,744 47,939,915 30,153,921 36,064,647 34,714,3451 15.12% General Fund 21,888,303 17,583,725 14,997,797 19,672,021 24,082,517 25,431,749 29.28% Other Funds 28,752,105 23,248,019 32,942,117 10,481,900 10,972,130 9,282,600 -11.44% Grand Total 50,640,408 40,831,744 47,939,916 30,153,921 35,054,647 34,714,3491 15.12% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.001 0.00 310 Non-Departmental Adopted Budget - FY 2011112 Department Budget Summary General Fund by Object Account DEPARTMENT Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011/12 Change From Object Account Actual Actual Actual Adopted Revised Adopted Prior Year General Fund PERSONAL SERVICES Salaries,Permanent 57,326 11,174 23,302 (950,000) 355,725 -100.00% Salaries,Temporary 483 Salaries,Overtime 155 Leave Pay Outs 3,333,636 1,298,439 2,462,678 2,055,000 2,055,000 3,200,000 55.72% Benefits 249,230 57,489 35,087 500,000 PERSONAL SERVICES 3,640,347 1,367,102 2,521,650 1,105,000 2,410,726 3,700,000 234.84% OPERATING EXPENSES Utilities 5,305,707 4,867,999 5,100,330 4,751,516 4,751,516 4.601,516 -3.16% Equipment and Supplies 2,104,406 1,654,176 1,574,811 1,675,667 1,709,905 218,933 -86.93% Repairs and Maintenance 175,737 265,168 189,438 1 Professional Services 186,933 137,438 180,167 780,000 855,504 838,000 7.44% Other Contract Services 453,441 567,810 541,369 520,000 520,000 795,000 52.88% Rental Expense 508,056 (264,558) 38,660 187,248 177,248 105,000 -43.92% Claims Expense 137,758 Payments to Other Governments 1,866,556 2.145,589 1,834,463 2,322,590 2,322,590 2,307,960 -0.63% Expense Allowances 5,017 1,167 542 Other Expenses 323,419 1,399,405 799,798 437,838 OPERATING EXPENSES 10,929,272 10,911,962 10,259,678 10,237,021 10,336,764 9,304,247 -9.11% CAPITAL EXPENDITURES Improvements 1,566,171 276,330 276,234 841,208 1,300,000 Equipment 3,269,881 1,763,738 1,008,841 2,000,000 1,231,968 3,000,000 50.00% Vehicles 2,267,337 2,187,298 377,409 1,174,111 Software-Capital 215,293 170,500 CAPITAL EXPENDITURES 7,318,682 4,227,366 1,662,484 2,000,000 3,417,786 4,300,111111110 115.00% NON-OPERATING EXPENSES J Debt Service Expenses 877,303 433,278 300,000 1,887,241 1,886,767 528.92% Transfers to Other Funds 120,909 6,030,000 6,030,000 6,240,735 3.49% Loans Made 200,000 NON-OPERATING EXPENSES 1,077,303 6 1S7v= 000 7,917 1 8,127 28.400/, Total 21,888,301 17,583,723 14,997,799 19,672,021 24,082,517 25,431,749 29.28% Personnel Summary 0.00 0.00 0.00 0.00 0.00 0.001 0.00 311 Non-Departmental Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008/09 FY 2009110 FY 2010/11 FY 2010111 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Capital Improvement Projects PERSONAL SERVICES Salaries, Permanent 22,714 6,622 23,122 Salaries,Overtime 483 155 Benefits 8,353 9.251 6,468 PERSONAL SERVICES 31,223: 15,873 30,073 OPERATING EXPENSES Repairs and Maintenance 34,747 Professional Services 150,533 131,488 49,335 Expense Allowances 15 102 102 OPERATING EXPENSES 185,295 131,590 49,437 CAPITAL EXPENDITURES Improvements 1.487,659 210,420 276.234 841,208 1,300,000 E ui ment 4.421 CAPITAL EXPENDITURES 1,487,659 210,420 280,655 841,208 1,300,000 Total 1,704.178 357,883 360,164 841,208 1,300,000 Significant Changes The FY 2011/12 budget includes an increase of$1.3 million for additional street repairs. 312 Non-Departmental Adopted Budget - FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Citywide Expenses PERSONAL SERVICES Salaries, Permanent 34,612 4,552 180 (950,000) 355,725 Leave Payouts 3,333,636 1,298,439 2,462,678 2,055,000 2,055,000 3,200,000 55.72% Benefits 240,877 48,238 28,618 500.000 PERSONAL SERVICES 3,609124 1,351,230 2,491,477 1,105,000 2,410 725 3,700,000 234.84% OPERATING EXPENSES Utilities 5,305,707 4,867,999 5,100,330 4,751,516 4,751,516 4,601,516 -3.16% Equipment and Supplies 2,102,186 1,654,176 1,574,311 1,675,667 1,677,076 218,933 -86.93% Repairs and Maintenance 65,990 265,168 189,438 1 Professional Services 36,400 5,950 122,403 780,000 855,504 838,000 7.44% Other Contract Services 453,441 567,810 541,369 520,000 520,000 795,000 52.88% Rental Expense 298,526 82,248 82.248 -100.00% Claims Expense 137,758 Payments to Other Governments 1,866,556 2,145,589 1,834,463 2,322,590 2,322,590 2,307,960 -0.63% Expense Allowances 5,002 1,065 441 Other Expenses 323,419 1,399,405 799,798 437,838 OPERATING EXPENSES 10,457,227 11,044,921 10,162,562 10132.021 10 08935 9199247 -9.21% CAPITAL EXPENDITURES Improvements 65,910 Equipment 220,700 0.00% Vehicles 256,394 CAPITAL EXPENDITURES 256,394 65,910 220,700 0.00% NON-OPERATING EXPENSES Debt Service Expenses 298,526 380,462 300,000 1,887,241 1,886,767 528.92% Transfers to Other Funds 120,909 6,030,000 6,030,000 6,240,735 3.49% Loans Made 200,000 NON-OPERATING EXPENSES 498,526 501,372 61330,000 7,917,241 8,127,502 28.40% Total 14,322,744 12,960,587 13,155,400 17,567,021 20,757,601 21,026,749 19.69% Significant Changes The Citywide Expenses budget tracks citywide expenditures that cannot be accounted for in individual departments. General Leave Payouts and Unemployment Insurance are trending higher,and the budget is reflecting an increase of$1.2 million in general leave payouts and $200,00 in unemployment insurance in FY 2011/12 to properly budget for these benefits. The Civic Center Solar Energy Efficiency Project is expected to be completed by the end of FY 2010/11, thereby the proposed budget is anticipating a full fiscal year of energy savings. Other Contract Services are increasing due to the property tax administration fee increases that are paid to the County of Orange. Transfers to Other Funds are largely increasing due to the City's payment of the Federal Government Grant(EEC13G)for Citywide Energy Savings Projects. Debt Service expenses are increasing to reflect a$1.2 million transfer to the RDA for bond refund insurance savings that will be used to help offset the State"Pay to Play'payment. 313 Non-Departmental Adopted Budget- FY 2011/12 Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007108 FY 2008109 FY 2009/10 FY 2010/11 FY 2010111 FY 2011/12 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Equipment Replacement OPERATING EXPENSES Equipment and Supplies 2,221 32.829 Repairs and Maintenance 75,000 OPERATING EXPENSES 77,221 32,829 CAPITAL EXPENDITURES Improvements 78,512 Equipment 3,269,881 1,763,738 1,004,420 2,000,000 1,011,268 3,000,000 50,00% Vehicles 2,010,944 2,187,298 377,409 1,174,111 Software-Capital 170,500 CAPITAL EXPENDITURES 5,359,337 3,951,036 1,381,829 2,000,000 2,356,879 3,000,000 50.00% Total 5,436,558 3,951,036 1,381,829 2,000,000 2.388,708 3,000,000 50,00% Significant Changes All Citywide General Fund equipment replacement purchases are budgeted and tracked by department within this division. FY 2011/12 budget includes an additional $1 million for equipment replacements, bringing total funding to$3.0 million, consistent with the City's Long- Term Financial Plan. 314 Non-Departmental Adopted Budget - FY 2011/12 _ - Department Budget Summary General Fund Division by Object Account DIVISION Percent FY 2007/08 FY 2008109 FY 2009110 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Leases OPERATING EXPENSES Equipment and Supplies 500 Professional Services 8,429 Rental Expense 209,530 264,558 38,660 105,000 95,000 105,000 0.00% OPERATING EXPENSES 209,630 264,558 47,588 106000 95,000 106,000 0.00% CAPITAL EXPENDITURES Software - Capital 215,293 CAPITAL EXPENDITURES 216,293 NON-OPERATING EXPENSES Debt Service Expenses 578,777 52,816 NON-OPERATING EXPENSES 578,777 52,816 Total 424,823 314,220 100,404 106,000 96,000 105,000 1 0.00°/ Significant Changes The Leases division within Non-Departmental manages the citywide copier lease program. Historically, the City's print shop was also budgeted in this division, however, in FY 2010/11,the print shop was outsourced. 315 Non-Departmental Adopted Budget - FY 2011112 Department Budget Summary Other Funds by Object Account OTHER FUNDS Percent FY 2007108 FY 2008/09 FY 2009/10 FY 2010111 FY 2010/11 FY 2011112 Change From Expenditure Object Account Actual Actual Actual Adopted Revised Adopted Prior Year Debt Service&Transfers PERSONAL SERVICES Salaries, Permanent Benefits PERSONAL SERVICES OPERATING EXPENSES Professional Services 4,640 15,376 19,544 17.800 18.600 12800 -28.09% Other Contract Services 120,486 1.025 Interdepartmental Charges Other Expenses 21,708 119,971 240,931 OPERATING EXPENSES 146,833 136,372 260,476 17,800 18,600 12,800 -28.09% CAPITAL EXPENDITURES Capitalized PP&E Offset (4.627,464) (3,928,860 7,276,160 CAPITAL EXPENDITURES 4,627 464 (3,928,860) 7,276,160 NON-OPERATING EXPENSES Debt Service Expenses 13,699,013 13,506,997 26,251,085 10,464,100 10,463,800 9,269,800 -11.41% Transfers to Other Funds 616,190 529,150 565,870 489,730 Depreciation 18,917,532 13,004,360 13,140,847 NON-OPERATING EXPENSES 33,232,736 27,040,508 39,957,802 10,464100 10,963,630 9,269,800 -11,41% Total 28,752,105 23,248,019 32,942,117 10,481,900 10,972,130 9,282,600 -11,44% Significant Changes This division funds the City's debt service payments,transfers,and auditing fees related to the City's debt loans. 316 Non-Departmental Adopted Budget- FY 2011112 Department Budget Summary All Funds by Business Unit BUSINESS UNITS Percent FY 2007I08 FY 2008109 FY 2009110 FY 2010111 FY 2010111 FY 2011112 Change From Division I Business Unit Actual Actual Actual Adopted Revised Adopftd Prior Year NON Non-Departmental CIP Capital Improvement Projects 10040304 Cap.Purch.-Building 8 Safety 20,073 10040308 Cap.Purch.-Economic Development 325,001 11,000 10040309 Cap.Purch.-Fire 114,593 38,278 10040310 Cap.Purch.-Library Services 66,640 73,843 10040311 Cap.Purch.-Information Services 261,477 10040313 Cap.Purch.-Police 50,669 10040314 Cap Purch.-Public Works 865,723 234.762 360,164 841208 1,300,000 CIP Ca Ilal Improvement Projects 1 704178 357 360,164 841,208 1 000 CW Citywide Expenses 10040101 Non-Departmental 14,322,744 12,960,587 12.952,554 13,537,021 11,835,110 16,199,247 19.67% 10040107 Citywide Tale Sys Upgrade 738,802 10040108 PARS Annuity Payments 81,937 2,892,492 1,586,767 10040999 General Fund-Non Dept Tfrs 120,909 6,030,000 6,030,000 6.240.735 3.49% CW Cftywide Expenses 14,322,744 12,960,587 13,894202 19,667,021 20757,601 24,026749 22.79% EQ Equipment Replacement 10040201 Equip Purchase-Administration (323) 10040207 Equip Replacement-CMS 308,146 470,215 61,967 10040209 Equip Replacement-Fire 631,568 1,617,779 46,817 387,310 10040210 Equip Replacement-Library Services 290,725 90,165 1,944 16,434 10040211 Equip Replacement-Information Services 593,676 22,951 14,118 442,817 • 10040213 Equip Replacement Police 638,193 718.799 634,753 1,164,783 10040214 Equip Replacement-Public Works 2,974,573 1,027,105 (54,605) 315,397 10040215 Equip Replacement-City Treasurer 4,022 EQ Equipment Replacement 5,436,558 3,961,036 643,027 Mw 2.388,708 LS Leases 10040102 Citywide Leases 424,824 314,220 100.404 105,000 95,000 105,000 0.00% LS Leases 424,824 314,220 100 105,000 95,000 105,000 0.00% Other Funds 10340101 Donations Non-Departmental 51,681 20640101 Non-Departmental 11,900 161,664 20740101 Non-Departmental 1,558 33,900 20940101 Administration 10,515 40140101 HBPFA 1997 249,028 247,821 15,605,250 40140102 HBPFA 2000A 1,447,190 1,446,565 345,051 40140103 HBPFA 2001A 1,988,935 1.989,892 1,988,179 1,990,000 1,986,919 795,000 -60.05% 40140104 HBPFA 2001B 2.621,747 2,620,034 2,619,534 2.623,000 2,618,977 2,625,000 0.08% 40140105 HBPFA 2010A 1,088,196 1,242,600 1.250,204 1,239,000 -0.29% 40540101 Dbt Svc Grand Coast CFD 1,242,724 1,239,725 1,242,688 1,244.100 1,244,100 1,244,100 0.00% 40640101 Obt Svc Special Tax CFD 188,836 187.222 187,207 189,200 189,200 179,200 -5.29% 40740101 Non-Departmental 2,812,439 40840101 Debt Svc McDonnell CFD 326,574 332,658 344,019 350,600 350,600 352,600 0.57% 41040101 Debt Svc Bella Terra CFD 2.375,172 2,342,805 2,375,856 1,809,400 2,299,130 1,813,400 0.22% 50240101 Non-Departmental 375,897 50640101 Non-Departmental (1,313,981) (1,485,677) (6,875,350) 50740101 Non-Departmental (3,276,432) (2,336,670) (355,443) 65040101 Non-Departmental 18,479,875 12,969,543 13,106,029 65340101 Non-Departmental 35,901 34,817 34.818 70740101 2004 Judgment Oblig Bond 1,136,004 3,645,826 1,040,520 1,033,000 1,033,000 1,034,300 0.13% Other Funds 7 t 019 32 942117 10A81,900 10 972130 9,282.6m -11.44% General Fund 21,888,303 17,583,725 14,997,797 19,672,021 24,082,517 25,431,749 29.28% Other Funds 28,752,105 23,248,019 32,942,117 10,481,900 10,972,130 9,282,600 -11.44% Grand Total 60,640,408 40,831,744 47,939,915 30,163,921 35,054,647 34,714,349 15.12°h 317 INTENTIONALLY LEFT BLANK 318 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2011112 through 2015116 Introduction The Capital Improvement Program (CIP) identifies the major public improvements to the city's infrastructure over the next five years. In general, the CIP includes new projects and upgrades to existing facilities of $50,000 or more. Funding will be authorized for the first year of the program upon adoption of the Fiscal Year 2011/12 budget. Future years include planned programs and are described more generally. The CIP is a comprehensive document that includes projects with unexpended funds from Fiscal Year 2010/11. Organization of the CIP The CIP is arranged in sections. The narrative identifies funding sources and categories of projects. The second section summarizes the projects by year showing total costs for each project. The final section contains individual project sheets for each category, organized alphabetically by type of improvement. The project sheets identify the estimated cost of the project design and construction. Staff hours for design, project management, and inspection are included within the individual project budgets. CIP Goals The CIP is developed to address elements in the City's General Plan, as well as City Council adopted planning documents and master plans. Projects correspond to the Strategic Plan Goals adopted by the City Council in 2011. Specific Goals identified in the CIP include Improving Infrastructure, Financial Reserves, and Economic Development. CIP Preparation Process The CIP is prepared with the annual budget. Proposed projects are submitted to the Public Works Department. Public Works staff compiles the document and prepares the draft program. The CIP is presented to the Public Works Commission (PWC) for review. During the year, individual projects are taken to the PWC prior to advertising for bids. The Planning Commission reviews the CIP to ensure conformance with the General Plan. The final CIP is adopted by the City Council with the budget. 319 CIP FUNDING SOURCES Funds for capital improvement projects are provided through a variety of sources. Two major sources for the CIP are Special Revenue Funds and Enterprise Funds. Both categories are restricted, with expenditures limited to certain types of projects. A Special Revenue Fund is used to account for the proceeds of revenue sources that are restricted to expenditure for specific purposes. Special Revenue Funds include entitlement or subvention funds and developer fee funds. Examples of entitlement funds are Gas Tax or Measure M whereby funds are distributed based on population. Developer funds, such as Traffic Impact Fee or Drainage Fee, must be used to mitigate demands on the infrastructure from new development in accordance with an adopted plan. a Enterprise Funds are proprietary funds used to account for activities with an associated user charge. Enterprise Funds are maintained by adopted rates and are not subsidized by the General Fund. User rates support the full cost of operations, maintenance, capital, and reserve requirements. Water and Sewer Service are the two enterprise funds most often used for CIP. 320 SPECIAL REVENUE FUNDS Air Quality Fund 201 The Air Quality Fund revenue is from AB 2766 that apportions a percentage of the air quality fee from motor vehicle registrations to local jurisdictions. Eligible expenditures must show a quantifiable reduction in exhaust emissions. An annual report on qualifying expenditures is submitted to the Southern California Air Quality Management District (SCAQMD). Capital project expenditures must meet minimum requirements for emission reductions. The Air Quality Program funds part-time bus drivers to supply transportation services to senior citizens for nutrition, medical appointments, shopping, and other needs. Traffic Impact Fund 206 The Fair Share Traffic Impact Fee (TIF) program was established to implement the goals and objectives of the Circulation Element of the General Plan. Revenues ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development occurs. Fees are calculated on a per trip generated basis. Projects eligible for TIF funding include roadway widening, certain new traffic signals, and signal modifications that improve traffic circulation. Gas Tax Fund 207 Gas Tax funds support the overall planning, maintenance, and operation of the City's transportation system. Funds may be used for development review, transportation modeling, traffic signal operation and coordination, and streetlight system maintenance. Gas Tax use complies with state regulations and is directly related to street construction or maintenance. Revenue is distributed by the State according to established percentages and based on population. Park Acquisition and Development Fund 209 «44 The Park Acquisition and Development (PAD) Fund i x is comprised of developer fees to be used for acquisition, development, and renovation of parks, beaches, recreation facilities, and amenities. The goal is to improve the quality of life in Huntington a Beach by creating facilities that meet the needs and desires of the community. Fees are collected for parkland and open space acquisition with the intent of providing a variety of recreational opportunities for all age groups. Funds cannot be used for maintenance activities. State law requires annual and special financial reports of fund expenditures. 321 Measure M Fund 213 Measure M expenditures are programmed for street and transportation system enhancements. Costs include engineering and construction for projects i -such as street rehabilitation; pedestrian concrete maintenance, and street tree replacements. The use of Measure M funds must comply with County regulations and directly relate to street improvements. Measure M revenues are from the '/2 cent sales tax approved by voters and levied by the County of Orange. Funds are dispersed to cities on a per capita basis. Annually, the city presents a seven year proposed project plan to the Orange County Transportation Authority (OCTA) to maintain eligibility for Measure M funds. In addition to funds distributed directly to the city, the OCTA administers competitive grant programs known as the Combined Transportation Funding Program (CTFP) that has resulted in several million dollars for street improvement funds to Huntington Beach. Highway Safety and Traffic Reduction Proposition 1 B Fund 218 In November 2006, voters in the State of California approved State Proposition 1 B, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. The measure authorizes the state to sell $20 billion of general obligation bonds to fund transportation projects, improve the movement of goods, improve air quality, and enhance the safety and security of the transportation system. Approximately $11.3 billion was allocated to state and local road rehabilitation. The City received its last installment of Prop 1B funds in FY 2009/10 for a total of $6.26 million over a period of four years. By the end of FY 2010/11, these funds will have provided for over $5.5 million in improvements. The 2011/12 CIP will use the remainder of the fund balance for residential street improvements. Traffic Congestion Relief Funds Fund ' 219 Assembly Bill 2928 established the Traffic Congestion Relief Fund to allocate funds to cities and counties for roadway maintenance purposes. Allocations are calculated per capita, in the proportion that the total population of a city bears to the total population of all cities in the state. 322 ENTERPRISE FUNDS Water Fund CIP Fund 506 Water user rates fund the Water Fund Capital Improvement Program. In addition to w operations and maintenance, water rates are committed for major maintenance and rehabilitation of water facilities such as wells, reservoirs, water distribution lines, and water meters. The water system operation is assisted by a sophisticated data transmission program. System upgrades, water facility security improvements, and water main replacement are anticipated capital expenditures. Water Master Plan Fund 507 The Water Master Plan (WMP), adopted in 1990 and updated in 2000 and 2005, recommends new facilities to provide the city with adequate water production and storage capabilities. Several projects included in the 2000 WMP are complete, including three storage reservoirs, three water wells, and various pipeline improvements. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Design and construction of the Southeast Reservoir, booster station and transmission lines will be completed over the next five years. Sewer Service Fund Fund 511 The Sewer Service Fund was established to maintain, rehabilitate, and replace sewer facilities. Revenue is derived from user charges to residents and businesses with connections to the city sewer lines. Capital projects include rebuilding sewer lift stations and lining or replacement of sewer lines, as designated in the 2003 Sewer Master Plan. Facilities are evaluated regularly to determine priorities to repair or replace facilities. The capital project program includes design, engineering, and all aspects of construction management. General Fund Capital Project Funding The General Fund Capital Improvement Reserve (CIR) is calculated after the final audit for each fiscal year and allocated the following year. Funds in excess of required reserves are distributed to the CIR and the Infrastructure Fund in accordance with the City Council adopted financial policies. The use of CIR funds is discretionary as to the type of activity; however proposed projects qualify as capital improvements. Typical CIR projects are substantial facility improvements and studies. Infrastructure Funds are used for capital projects that improve the various city systems and facilities. 323 l GRANTS AND MINOR CIP FUNDS Each year, departments' staff apply for and receive various grant awards. The CIP document includes only grant funds that assist in developing or improving the infrastructure. By pursuing grant opportunities, the city is able to maximize local project funds. • Community Development Block Grant (CDBG) Sidewalk, curb, and gutter construction in enhancement areas; community center renovations and citywide Americans with Disabilities Act (ADA) improvements • Safe Neighborhood, Parks, Clean Water, and Coastal Protection Bond Acts Urban runoff diversion and water quality projects; park improvements • OCTA Competitive Measure M2 Grants • Federal Hazard Elimination Safety (HES) Traffic signal modifications to include left turn arrows at intersections • Federal Highway Bridge Replacement Rehabilitation (HBRR) and Bridge Preventative Maintenance Program (BPMP) Grants used to extend useful life of the City's bridges. CIP CATEGORIES Drainage and Water Quality: Drainage projects include storm drain line construction or ` rehabilitation, drainage pump station construction, and drainage system facilities. The water quality component addresses urban runoff, retention basins, and other facilities that may improve the quality of water discharged to local water bodies as well as comply with the Citywide Urban Runoff Management Plan (CURMP). Facilities: Capital improvements to facilities can be modifications to existing buildings or new construction. Typical projects are those that exceed the normal maintenance r - budgets such as the replacements of roofs, elevators, and climate control systems. Upgrades include energy efficiency conversions and improvements to meet the technological needs of the staff and the community. 667 Neighborhood: Localized improvements to limited residential or other specific areas are categorized as neighborhood. Annual projects include residential pavement overlays, concrete, and street tree replacement. Neighborhood projects may be in the Enhancement Areas and eligible for CDBG funding. Improvements in the Merged Redevelopment Agency Areas are categorized as neighborhood projects. 324 a Parks and Beaches: Parks and beaches projects include new park construction and renovation, including improvements to city beach facilities. Funding may be Park Acquisition and Development, state bond allocations, grants, or Capital Improvement Reserve. The park system is developed in accordance with the Park Strategy Fee and Nexus Study (2001), as well as the City General Plan, Community Services and Recreation component. Parks and beaches contribute to the quality of living in Huntington Beach by preserving open space and providing recreational opportunities for residents and visitors. Sewer: Improvements to the city sewer system consist of sewer line and sewer lift station rehabilitation, as well as routine maintenance. Improvement projects are based upon the 2003 Sewer Master Plan, as well as maintenance demands. The program to replace sewer lift stations is on a two-year cycle, with design the first year and construction the second year. Seven stations have been rebuilt since 2000. Streets and Transportation: This category highlights improvements to the City's arterial streets and traffic control systems. Projects may include street widening, pavement rehabilitation, and traffic signal installation. Funding sources are primarily Gas Tax, Measure M, Federal grants and Traffic Impact Fees. The Pavement Management Plan, General Plan Circulation Element, and Traffic Signal Priority List are source documents for these projects. Typical street improvements are pavement and concrete replacement, road widening, and grade adjustments. Improvements to the citywide transportation system include new traffic signals, signal modifications, and signal communications upgrades. Projects are intended to improve traffic flow throughout the city. Water: Water projects include the rehabilitation of existing components, as well as, the construction of new storage and production facilities. Water main replacements and well rehabilitations are funded through the water rates as Water Fund CIP. Water Master Plan Funds provide capacity upgrades and new facilities as recommended in the Water Master Plan. The replacement, corrosion protection, and upgrade of steel water distribution mains, and large water transmission lines throughout the city are ongoing projects. 325 - a Capital Improvement Program Fiscal Year 2011112 In Fiscal Year 2011/12, new improvements totaling approximately $29.7 million are proposed. Approximately $5 million in continuing appropriations for projects approved last year will be brought forward into the new fiscal year. The primary funding sources for capital projects remain restricted revenue funds and enterprise funds such as water, sewer and street funds. Projects for the Water, Water Master Plan, and Sewer Service enterprises correspond with the adopted master plans and major maintenance programs. Planned sewer improvements include design of one lift station, reconstruction of another, the annual sewer line rehabilitation program and design and reconstruction of the Warner Avenue Gravity Sewer and Sewer Lift Station "C." Water line replacements, corrosion control, distribution system improvements, facility security improvements and Well No. 8 Irrigation Project are included in the water capital improvement program. Street projects for Fiscal Year 2011/12 are sensitive to the release of State Gas Tax and Proposition 42 funds. The two funds will be used to rehabilitate four arterial highway segments consistent with the City's Pavement Management Plan. Measure M funds will be used for a number of bridge design and rehabilitation projects. Other transportation improvements, funded in part by grants, include right-of-way acquisition for widening of Atlanta Avenue, design engineering for installation of turn lanes, and _ signal and curb ramp upgrades. ! Local neighborhood improvements will include replacement of sidewalks, including ADA ramps where warranted, and residential street overlays. In addition, one street from the tree petition list will be reconstructed, including sidewalk, curb and gutter, and roadway. Continuing park projects include architecture and engineering for the reconfiguration of Wardlow Park to provide public parking and completion of an Environmental Impact Report (EIR) and Remedial Action Plan (RAP) for cleanup of the former gun range at Central Park. Some park improvements have been reduced due to decreased funding from Park Acquisition and Development (PAD) and the temporary suspension of State Park Bond Funds. A Youth Sports Grant will be used to help fund the construction of a + team room at the Central Park Sports Complex. As the Infrastructure Fund and the Capital Improvement Reserve (CIR) are dependent upon excess revenues, no new funds were allocated last year. The current economic instability also has limited the availability of state, local and federal grant funds. Although greatly reduced over the past few years, the CIP contains many projects that will further Huntington Beach as an inviting tourist destination, as well as, serve the local community. Residents and visitors will benefit from the infrastructure improvements that enhance our daily lives. 326 90 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2011112 General Sewer Sewer Fiscal Year Fund(capital Grants/Other Water 2011/12 CDBG Improvement Gas Tax Funds/RDA Measure M Prop 42 Service Developm Water Fund Master Plan Reserve Fund ent Fee DRAINAGE&STORM WATER Talbert Lake Phase I 1 $1,000,0001 i 1 1 $1,000,000 $1,000,0001 1 1$1 000 000 FACILITIES Central Park Restrooms ADA $25,0001 $25,000 City Hall ADA Improvements Ph.2 $445,0001 $445,000 $470 000 $470 000 NEIGHBORHOOD ADA Ramps Various Locations $75,000 $75,000 _ Concrete Replacement $500,000 $500,000 Residential Pavement $2,019,070 $619,070 $350,000 $1,050,000 Tree Petition Streets $500,000 $500,000 Seventh St Lighting $378,000 $378,000 TUT-AL $3 472,070 $75 000 $1497 070 $850,000 $1 050 000 PARKS AND BEACHES Le Bard Park $200001 1 $20,000 TOTAL $20,000 $20,000 SEWER Sewer Lift Station Design $400,000 _ _ _ $400.000 Sewer Lift Station Construction $1,700,000 _ _ $1,700,000 Sewer Lini $100,000 $100 m Warner Avenue Sewer Project $6,000,000 I I $6,000,0001 To= $B 200 000 $7 800 000 $400,000 STREETS 6 TRANSPORTATION Arterial Rehabilitation Construction $3,550,0001 $1,300,000 $1,750,000 $500,000 Atlanta Widening $3,102,420 $1,652 420 $1.450,000 Beach and Warner IIP $140,300 $35,075 $105,225 Bridge Preventive Maintenance Program $1,100,000 $132,000 $968,000 Bridge Rehabilitation Program $600,000 $600,000 _ Brookhurst and Adams IIP $80,000 $80,000 Goklenwest Signal Synchronization $317,330 $317,330 _ Golden View School SR2S $249,045 $24,905 $224,140 Talbert-Signal Interconnect 343,059 $29,320 Warner-Signal Interconnect $343,059 $343,060 $9,511,4741 1$1,300,000 $1941,980 $4,319,495 $500,000 $1,450,000 327 City of Huntington Beach Capital Improvement Program New Appropriations Fiscal Year 2011112 General Sewer Sewer Fiscal Year Fund(Capital Grants/Other Water 2011/12 CDBG Improvement Gas Tax Funds/RDA Measure M Prop 42 Service Developm Water Fund Master Plan Reserve Fund ant Fee WATER Corrosion Control $3,100,000 _ $2,100,0_00 $1,000,000 Distribution System_Im_provements $2,300,000 _ _ _ _ $800,000 $1,500,000 Water Main Replacement $1,400,000 _ _$1,400,000j Water System Feasibility Studies _$150,000 _ $150,0001 Well No.8 Irrigation Project $70,000 $70,OOO1 $7 020,000 1 1 $4,520,000 $2,500,000 CIP TOTALS 1$29,693,5441 $545 000 $1,300,000 $3,439,0501$5,339,4951$1,350,000 $2,500,000 $7,800,000 $400,000 $4,520,000 $2,500,000 328 9 � r City of Huntington Beach Capital Improvement Program Continuing Appropriations Fiscal Year 2011112 General Sewer Fiscal Year Fund Capital Grants/Other Infrastructure Measure M Prop 42 Park Acq.& Service Water Fund Water 2011/12 Improvement Funds/RDA Fund Development Fund Master Plan R DRAINAGE& STORM WATER QUALITY Heil Pump Station $1,550,000 $494,000 $1,056,000 Talbert Lake Phase I $153 473 153 473 TML $1,703,4731 $494,0001 $153,4731 $1 056 0o0 FACILITIES Central Park Restrooms ADA $1429111 $142,911 _ City Hall ADA-Ph. 1 &2 $339.073 $339 073 Oakview Community Center ADA -$66.000 $66 000 TOTAL $547,9841 1 $547,9041 Bartlett Park $212,000 1 $212,000 Gun Range Clean-up $99,608 $99,608 _ Lebard Park __ $42,200 $42,200 Sports Complex Team Room $162,740 $93,000 $69,740 Wardlow Park $82,548 $82 548 - TOTAL $599 096 $93,000 $806 096 SEWER Warner Avenue Sewer Project $250,000 $250,000 TOTAL $250 000 $250 000 STREETS& TRANSPORTATION Arterial Rehabilitation Design $150,000 $150,000 Arterial Rehabilitation-Edwards/Delawar_e $80,000 $80.000 Beach/Warner HIP $209,000 $209,000 Bridge Preventative Maintenance $215,000 $215,000 Brookhurst/Adams IIP $1,500 $1 5W TOTAL $655 500 $425 SW $230 000 329 City of Huntington Beach Capital Improvement Program Continuing Appropriations Fiscal Year 2011112 General Sewer Fiscal Year Fund Capital Grants/Other Park Acq.& Water 2011/12 Improvement Funds/RDA Infrastructure Measure M Prop 42 Development Service Water Fund Master Plan Reserve Fund Fund WATER Peck Reservoir Dual Drive $250,000 _ _ _ _ $250,000 Water Facilities Security Improvements $648,250 $648,i50 Water Master Plan $10,000 $10,000 Well#8 Irrigation Project $30,000 $30,000 Well#9 GAC Filtration $250,000 $250.000 _ Well#10 Rehabilitation $100,000 5100.000 TOTAL $1,288,250 1 1 1$1,288,2501 $5,044,3031 $494,0001 $1,219,9571 $1,056,0001 1 $230,0001 $506,0961 1$1,288,2501 330 Capital Improvement Program FY 2011/12 New Appropriations by Funding Source $29,693,544 Sewer Development Fee Water Fund 1% r15% Water Master Plan 8% CDBG Sewer Service Fund 2% 26% -.General Fund 4% Gas Tax 12% Prop 42 9% Measure M Grants/Other 5% 18% 331 CITY OF HUNTINGTON BEACH Capital Improvement Program FY 201 112 01 2 through 2015/2016 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2011/12 2012/13 2013/14 2014/15 2015/16 Total 5 Year CIP DRAINAGE&STORM WATER QUALITY Heil Pump Station 1 $1,550,000 $4.050,000 _ 5,600,000 Talbert Lake Phase I $1 153 473 $5 000 000 $6 153 473 TOTAL 1 $2,703,4731 $4,050,0001 $5,000,000 $0 $0 $11,753,473 FACILITIES Central Park Restrooms ADA $167,911 $167.911 City Hall ADA-PH 1 $339,073 $339,073 City Hall ADA-PH 2 $445,000 $445,000 Oakview CommunityCenter ADA $66,000 $66000 TOTAL $1,017,984 $0 $0 $0 $0 $1,017,984 NEIGHBORHOOD ADA Ramps Various Locations $75,000 $75.005 Concrete Replacement $500,000 $200,000 $200,000 5200,000 $200,000 $1,300,000 Residential Pavement $2.019,070 $2,100,000 $2,100,000 $2,100,000 $2,100,000 $10,419,070 Tree Petition Streets $500,000 $800,000 $600,000 $600,000 $600,000 $2,90010,000 7th Street Li htin Re lacement 37800083472070 2 800 000 2 800 000 2 900 000 2 900 000 16 072 PARKS & BEACHES Bartlett Park $212,000 1 $212,000 Gun Range Clean-up $99,608 $99,608 LeBard Park $62,200 $62.200 Sports Complex Team Room $162,740 $162,740 Wardlow Park $82 548 $82 548 19 096 0 $0 0 $0 $619 096 332 r CITY OF HUNTINGTON BEACH Capital Improvement Program FY 2011/2012 through 2015/2016 By Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total 5 Year CIP 2011/12 2012/13 2013l14 2014/15 2015/16 SEWER Sewer Lift Station Design _ 00,000 $400,0001 $400.0001 $400,0001 $400,0001 $2,000.000 Sewer Lift Station Construction $1,700,0001 $1,700,0001 $1,700.00OL $1,700,000 $1,700,000 $8,500,000 Sewer Lining $100000 $100,000 $100,000 $100.000 $100,000 $500,000 Warner Avenue Sewer Project $6 250 000 $6 250 000 TUT-AL $8450000 $2,200,000 $2,200,0001 $2,200,0001 $2,200,0001 $17250000 STREETS& TRANSPORTATION Arterial_Rehabilitation Design $150,000 $150,000 Arterial Rehabilitation Edwards/Delaware $80,000 $80 000 rterialRehabilitationConstruction $2,250.000 $2,500,000 $2,5W,000 $2500,000 $2,500.000 $12250.000 tlanta Avenue Widening $3,102.420 $1,300,000 $4402420 Beach/Warner IIP $349 300 $349 300 Bride Preventative Maintenance $1,315.000 $900,000 $2 215 000 Bride Rehabilitation $600,000 $600,000 $6,000,000 $6,000,000 $13,200,000 Brookhurst/Adams IIP $81,500 $355,350 $436850 Golden View School SR2S $249 045 $249 045 Goklenwest Signal Synchronization $317 330 Talbert Si nal S chronization $29,320 $29 320 Wamer S' nal S nchronization $343 059 $343 059 TOTAL L�$317,330 356 974 $5 655 350 2 500 000 8 500 000 8 500 000 34 022 324 WATER Corrosion Control $3,100,000 $600,000 $600,000 $600,000 $600,000 $5,500,000 Distribution System Improvements $2,300,000 $500,000 $1,500.000 $1,000,000 $1,000,000 $6,300 000 Peck Reservoir Dual Drive $250,000 $900,000 $1 150 000 Water Facilities Security Improvements $648,250 $648,250 Water Main Replacements $1400,000 $500,000 $1,000,000 $1,000,000 $1,000,000 $4900000 Water Master Plan $10,000 $10 000 Water Sy stem Feasibility Studies $150 000 $100,000 $100,000 $100,000 $100,000 $550 000 Well#8 Irrigation Project $100.000 $550,000 $650000 Well#9 GAC Filtration $250,000 $600,000 $850,000 Well#10 Rehabilitation $10o 000 $1001 0 000 TOTAL 8 308 250 $3 750 000 $3 200 000 $2 700 000 $2 700 000 $20 558 250 5 YEAR TOTAL $33,430,847 $18,555,350 $10,800,000 $16,300,000 $16,300,000 $100,386,197 333 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: PROJECT DESCRIPTION. Design and construct Heil Pump Station at a larger location. Heil Pump Station Relocation PROJECT NEED: Old storm water pump stations in need of replacement due to age and wear, as well as lack of sufficient capacity. This project constructs a new station to meet flows from the 100-year storm. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Eric Requested SCHEDULE: Potential funding PROJECT COSTS Prior FY 10/11 FY 11112 FY 12113 Design Complete: FY 2009/10 Design/Environmental $ 400,000 $ 400,000 Construction Complete: FY 2012/13 Construction $ 3.500,000 Project Management $ 150,000 Supplementals $ 400,000 Continuing $ 1,550,000 PROJECT LOCATION Other $ 1,550,000 TOTAL $ 1,950,000 $ 400,000 $ 1,556,000 $ 4,050,000 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12113 Infrastructure Fund $ 1,056,000 General Fund CIR $ 894,000 C) Unfunded $ 4,050,000 0 zr r-r TOTAL $ 1,950,000 $ 4,050,000 Q c p New Station MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 6,000,000 No additional cost c ■ FUND: 314 y X Heil-- - — Re lacement schedule. 25-30 rs BUSINESS UNIT: 31488001 COMMENTS: [CATEGORY: OJECT TYPE: New Construction Potential Federal WRDA funding Draina e 0 s CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Talbert Lake Diversion PROJECT DESCRIPTION: Phase I: Diversion of dry weather urban runoff from the East Garden Grove Urban Runoff Treatment Project- Phase I Wintersburg Channel into Central Park for treatment by the Talbert Lake. PROJECT NEED: Protect water quality of Huntington Harbour; improve habitat, provide groundwater recharge. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Citywide Urban Runoff Management Plan (2005) DEPT. PROJECT MGR: Terri Elliott STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11112 FY 12113 Design Complete. Completed Design/Environmental $ 1.178,777 $ 1,221,031 Construction Complete. TBD Construction $ 153,473 $ 1,000.000 Project Management $ 117,511 $ 75.257 Supplementals Continuing $ 153,473 PROJECT LOCATION Other TOTAL $ 1,449,761 $ 1,296,288 $ ,15 13,473 +�.wu FUNDING SOURCES Prior FY 10/11 FY 11112 FY 12113 } • .y I' 3i Proposition 13 Grant r 957,908 VA HUD Gran $ Infrastructure ctu e t Fund 203.100 In Proposition 84 Grant(Pending) $ 1,000,000 s TOTAL $ 1,449,761 $ 1,000,000 t MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,449,761 . Additional annual cost: $150,000/yr FUND: 892 > Additional capital cost Undetermined ` r Replacement schedule Undetermined BUSINESS UNIT: 89288005 r r - COMMENTS: PROJECT TYP New Construction CATEGORY: Water Qualit CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: PROJECT DESCRIPTION: Remodel six men's and women's restroom buildings in Huntington Central Central Park Restrooms ADA Park in order to remove barriers which may prevent individuals with disabilities Improvements from utilizing the facilities. PROJECT NEED: Compliance with the Americans with Disabilities Act FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Jerry Thompson, PW General Services STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11112 FY 12113 Design Complete. Dec 2011 Design/Environmental S 30.000 Construction Complete. Apr 2012 Construction S 112.911 $ 25,000 Project Management Supplementals Continuing $ 142.911 PROJECT LOCATION Other M--":_ `",- TOTAL $ 142,911 $ 167,911 Ott - FUNDING SOURCES Prior FY 10111 FY 11112 FY 12113 CDBG $ 142,911 CDBG Reprogrammed Funds S 25,000 TOTAL $ 142,911 $ 25,000 R' Y ee. MAINTENANCE COST IMPACT: TOTAL PROJECT COST: 167 911 No additional cost FUND: ]]860BUSINESS UNIT: 860 MMENTS: PROJECT TYPE: RehabilitationCO �•r eft- . wit..'. >. CATEGORY: Facilities 336 e CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: PROJECT DESCRIPTION: Design and construct ADA Improvements to City Hall to remove barriers which City Hall ADA Improvements Ph. 1 may prevent individuals with disabilities from utilizing the facility. Phase 1 is the design and construction of improvements to the lower level and City Council Chambers. Additional floors will be completed in future years. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Economic Dev SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Jerry Thompson, PW General Svcs. Mgr. STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements- Approved Approved Expended/Enc Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11/12 FY 12113 Design Complete. Dec 2011 Design/Environmental $ 68,000 Construction Complete. Aug 2012 Construction $ 271.073 Project Management Supplementals Continuing $ 339,073 PROJECT LOCATION Other TOTAL $ 339,073 $ 339,073 FUNDING SOURCES Prior FY 10111 FY 11112 FY 12113 CDBG $ 339,073 y TOTAL $ 339,073 Yorks w Ave MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 339,073 i q g No additional cost. FUND: 861 — BUSINESS UNIT: 86181501 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities 337 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION Design and construct ADA improvements to City Hall to remove barriers City Hall ADA Improvements Ph. 2 which may prevent individuals with disabilities from utilizing the facility. This phase will consist of design and construction of improvements on floors 1through 5. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities FUNDING DEPARTMENT: Economic Dev Act. SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Jerry Thompson, PW General Svcs Mgr. STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. SCHEDULE: PROJECT COSTS FY 11/12 FY 12113 FY 13/14 FY 14115 FY 15/16 Design Complete: Dec 2011 Design/Environmental $ 89,000 Construction Complete: Dec 2013 Construction $ 356,000 Project Management Supplementals Other PROJECT LOCATION TOTAL $ 44-5 000 FUNDING SOURCES FY 11/12 FY 12113 FY 13114 FY 14115 FY 15116 CDBG $ 192,926 CDBG Reprogrammed Funds $ 252,074 TOTAL $ 445,000 Yorktown Ave MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 445,000 No additional cost [BUSINESS ND: 861 UNIT: 86181501 COMMENTS: PROJECT TYPE: Rehabilitation Funds applied for Pending award. 11 CATEGORY: Facilities 338 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: PROJECT DESCRIPTION Remodel parking area, ramps, doorways, and restrooms at the Oakview Oakview Community Center ADA Community Center, 17261 Oak Ln., in order to remove barriers which Improvements may prevent individuals with disabilities from utilizing the facility. PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Economic Dev SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Jerry Thompson, PW General Services STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior 2LJF$7--6-6-,0070 FY 11/12 FY 12113 Design Complete: Dec-2011 Design/Environmental $ 5,000 Construction Complete. Apr-2012 Construction $ 61,000 Project Management Supplementals Continuing $ 66,000 PROJECT LOCATION Other TOTAL $ 66,000 { a FUNDING SOURCES Prior FY 10111 FY 11/12 FY 12/13 r CDBG $ 66,000 >e11 ' f : NY: frl� "Ir .. TOTAL $ 66,000 R- MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 66,000 No additional cost FUND: 8610 BUSINESS UNIT: 86082 isl�jVt _ COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Facilities 339 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION: Construct ADA curb ramps at various locations throughout the city to provide Construct ADA Curb Ramps at Various a transition from sidewalk to street for individuals with disabilities. Locations PROJECT NEED: This project is necessary for compliance with the Americans with Disabilities Act. FUNDING DEPARTMENT: Economic Dev. SOURCE DOCUMENT: 2008 ADA Survey and Transition Plan DEPT. PROJECT MGR: Denny Bacon, PW Maintenance Ops. Mgr. STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. SCHEDULE: PROJECT COSTS FY 11/12 FY 12/13 FY 13114 FY 14115 FY 15116 Design Complete: ]2012 Design/Environmental Construction Complete: Se Construction $ 75,000 Project Management Supplementals Other PROJECT LOCATION TOTAL $ 75,00017 FUNDING SOURCES FY 11112 FY 12113 FY 13/14 FY 14115 FY 15116 -� CDBG $ 75,000 t� TOTAL $ 75,000 - -1 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 75,OLOJI No additional cost FUND: 899 BUSINESS UNIT: 89982999 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Nei hborhood 340 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Concrete Replacement PROJECT DESCRIPTION: Replace worn, damaged, lifted, and broken sections of concrete sidewalk, Various Locations curb and gutter at various locations. Construct ADA compliant curb ramps. PROJECT NEED: Identified concrete areas need replacement in order to provide safe pedestrian walkways and facilitate drainage. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Public Works Service Requests database DEPT. PROJECT MGR: Dereck Livermore, Street Supervisor STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12/13 FY 13114 FY 14115 FY 15/16 Design Complete: ]]NA Design/Environmental Construction Complete: Sept. 2 Construction $ 500.000 $ 200,000 $ 200.000 $ 200,000 $ 200,000 Project Management Supplementals Other PROJECT LOCATION At Various Locations Citywide TOTAL $ 500,000 $ 200,000 $ 200,000 11 $ 200,000 $ 200,000 FUNDING SOURCES FY 11/12 FY 12/13 FY 13114 FY 14115 FY 15/16 Measure M $ 500.000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 TOTAL $ 500,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 1,300,000 S No additional cost FUND: 213 BUSINESS UNIT: 21390018 COMMENTS. PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood 341 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Residential Pavement: PROJECT DESCRIPTION: Rehabilitation of residential streets with asphalt overlay. Street Overlay PROJECT NEED: Extend the useful life and improve the appearance and function of residential streets. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Residential Pavement Management Program DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13114 FY 14115 FY 15116 Design Complete: FY 2011/12 Design/Environmental $ 25.000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Construction Complete: FY2011/12 Construction $ 1,919,070 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 Project Management $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 25,000 $ 25,000 S 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION At Various Locations TOTAL $ 2, 119 070 2,100,000 $ 2,100,000 $ 2,1 00,000 2,100,000 FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14115 FY 15116 Prop42 $ 1,050,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 Gas Tax $ 619,070 1 Measure M $ 350,000 � TOTAL $ 2,019,070 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 j � . MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 10,419,070 t � No additional cost FUND: 219,213 BUSINESS UNIT: 21990417 21390000 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Neighborhood 342 CITY OF HUNTINGTON BEACH PROJECT TITLE: Reconstruct Tree Petition PROJECT DESCRIPTION: Rehabilitation of sidewalk, curb, gutter, and roadway in conjunction with Streets street tree removal and replacement. The budget as proposed will fund the rehabilitation of Aulnay Lane. Streets are selected according to their rank on the Tree Petition List. PROJECT NEED: This project is necessary to provide safe, flat pedestrian walkways and FUNDING DEPARTMENT: Public Works to eliminate standing water in our residential neighborhoods. SOURCE DOCUMENT: Tree Petition List DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11/12 FY 12/13 FY 13114 FY 14115 FY 15116 Design Complete: FY 2011/12 Design/Environmental $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Construction Complete: FY 2011/12 Construction $ 400,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 Project Management $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Supplementals $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Other PROJECT LOCATION TOTAL 11 $ 500,00701T 600,000 11T 6 00,000 600,000 11 $ 600,000 -' "'- -- - FUNDING SOURCES FY 11/12 FY 12/13 FY 13114 FY 14/15 FY 15116 Gas Tax $ 500,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 WFO ..A. 1 TOTAL $ 500,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 3 € MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,900,0 00 No additional cost caxo.,r.e,w. FUND: J20BUSINESS UNIT: 207 COMMENTS: PROJECT TYPE: Rehabilitation 11 CATEGORY: Nei hborhood 343 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION: Replace 50 to 70 year old high voltage street lighting system with new light Street Lighting Replacement-7th Street standards, conduit, etc. The limits of this project are from Palm Avenue to Pacific Coast Highway. PROJECT NEED: Existing system is severly corroded and operates at 4,000 to 6,000 volts(versus standard 120/240 volt systems). Combination of high voltage and system FUNDING DEPARTMENT: Public Works degradation impacts reliability and increases risk in performing maintenance. DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: NA STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. SCHEDULE: PROJECT COSTS FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15116 Design Complete: November 2011 Design/Environmental $ 4,000 Construction Complete: September 2012 Construction $ 345,000 Project Management $ 24,000 Supplementals $ 5'000 Other PROJECT LOCATION Other TOTAL $ 378,000 FUNDING SOURCES FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15116 Gas Tax $ 378,000 /o� TOTAL $ 378,000� MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 378,OLOJI No additional cost FUND: 207 BUSINESS UNIT: 20790022 COMMENTS: PROJECT TYPE: New il CATEGORY: Streets 344 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Bartlett Park PROJECT DESCRIPTION: Environmental Assessment, Conceptual Plan and Environmental Impact Report Environmental Assessment, Conceptual Plan, to determine possible uses and development of Bartlett Park for passive, Mitigated Negative Declaration- Phase I Plans recreational use, preserving native habitat and vegetation. PROJECT NEED: The 25-acre undeveloped parcel would provide available open space for the neighborhood. FUNDING DEPARTMENT: Community Services SOURCE DOCUMENT: 2000 Nexus Study; Community Services Commission recommendation DEPT. PROJECT MGR: Dave Dominguez May 2008; City Council approval 08/09 Budget STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11112 FY 12/13 Design Complete. FY 2011/2012 Design/Environmental S 200,000 $ 200,000 $ 187,901 Construction Complete: TBD Construction Project Management Supplementals Continuing $ 212,000 PROJECT LOCATION Other rel« TOTAL $ 200,000 $ 200,000 $ 187,901 $ 212,000 Werd.k Or. �' C u 1'orkt9wn Ave. g FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12/13 (Milano or. park Acquisition & Dev $ 200,000 $ 200.000 q",b Scnl .-. �q„ Cade .« 4lmcreyi TOTAL $ 200,000 $ 200,000 Hur 'I.a Ave. MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 400,000 Drybaok or Kingsdale Op No additional cost FUND: 209 y 3 ula D BUSINESS UNIT: 20945101 U w COMMENTS: PROJECT TYPE: New Construction 8 No 11 nr i is� n.,.Gy .k CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Gun Range PROJECT DESCRIPTION: Completion of Environmental Impact Report (EIR) and Remedial Action Plan Environmental Impact Report/ Remedial Action (RAP)for clean up of the former gun range site at Huntington Central Park. Plan PROJECT NEED: Both an EIR and RAP are needed prior to mitigating the site of methane and lead. The site will ultimately go through a master plan process and development FUNDING DEPARTMENT: Community Services SOURCE DOCUMENT: Park Strategy and Fee Nexus Study, Dec. 2001. DEPT. PROJECT MGR: David Dominguez STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10H1 FY 11112 FY 12/13 Design Complete: FY2011/2012 Design/Environmental $ 268,325 $ 56,331 $ 225,048 Construction Complete: TBD Construction Project Management Supplementals Continuing $ 99,608 00 PROJECT LOCATION 10ther TOTAL $ 268,325 $ 56,331 225,048 $ 99,608.00 FUNDING SOURCES Prior FY 10111 FY 11112 FY 12/13 t Park Acquisition & Dev $ 268.325 $ 56.331 ^ ° TOTAL $ 268,325 $ 56,331 L 1 I r No additional cost FUND: 209 i BUSINESS UNIT: 20945102 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT Le Bard Park PROJECT DESCRIPTION Develop master plan for development of 2-acre Southern California Edison Design and Engineering easement property at LeBard Park and complete plans and specifications PROJECT NEED: LeBard park is 5 acres total, with 2 undeveloped acres. The park is adjacent to school open space and used as homefields for Sea View Little FUNDING DEPARTMENT: League. Additional open space is needed for surrounding community. Community Services SOURCE DOCUMENT: City General Plan, Recreation and Community Services Element, DEPT. PROJECT MGR: David Dominguez STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11/12 FY 12/13 Design Complete: FY 2011/2012 Design/Environmental $ 150,000 $ 107,800 $ 20.000 Construction Complete TBD Construction Project Management Supplementals Continuing $ 42,200 PROJECT LOCATION 10ther TOTAL $ 1 00,000 $ 107,800 $ 62,200 Ad.—p:. FUNDING SOURCES Prior FY 10/11 FY 11112 FY 12/13 Park Acquisition & Dev $ 150,000 $ 20,000 incw "e St r y eearo Pan. TOTAL $ 150,000 $ 20,000 _ 1 / MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 170,000 i l Additional annual cost $10.000-15,000 FUND: 209 i— Additional capital cost Undetermined Replacement schedule Undetermined BUSINESS UNIT: 20945101 COMMENTS: Project is for design only. PROJECT TYPE: New Construction Construction on hold at this time CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT Sports Complex - PROJECT DESCRIPTION: Construct Team Room at Huntington Central Park Sports Complex. Team Room PROJECT NEED: Many youth and adult teams use the Sport Complex for league and tournament play and there is a need to provide accommodations for team assembly at the site. FUNDING DEPARTMENT: Community Services SOURCE DOCUMENT: Huntington Central Park Master Plan DEPT. PROJECT MGR: Dave Dominguez STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc Requested SCHEDULE: PROJECT COSTS 22L� FY 11112 FY 12/13 Design Complete: FY 2011/2012 Design/Environmental Construction Complete. TBD Construction Project Management Supplementals Continuing S 162,740 PROJECT LOCATION Other W r TOTAL $ 162,740 It • FUNDING SOURCES Prior FY 10111 FY 11/12 FY 12113 Park Acquisition & Dev $ 69,740 Youth Sports Grant $ 93,000 ,j Additional annual cost. $ 2,500 FUND: 209 r e BUSINESS UNIT: 20945001 COMMENTS: PROJECT TYPE: New Con =hes IRL CATEGORY: Parks & CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Wardlow Park PROJECT DESCRIPTION Architecture and Engineering to reconfigure Wardlow Neighborhood Park to Architecture and Engineering provide public parking needed to serve park users and Huntington Valley Little League. PROJECT NEED: Parking area at Wardlow School is no longer available due to sale of the site by Fountain Valley School District. Replacement parking on school property is FUNDING DEPARTMENT: needed. Community Services SOURCE DOCUMENT: City Council Action, September 2005 DEPT. PROJECT MGR: Dave Dominguez STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11/12 FY 12/13 Design Complete: FY 2011/2012 Design/Environmental $ 120.000 $ 37,452 Construction Complete: TBD Construction Project Management Supplementals Continuing $ 82,548 PROJECT LOCATION 10ther TOTAL $ 120,00082,548 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12/13 Park Acquisition & Dev $ 120,000 Yorktown Ave. 6) a s TOTAL $ 120,000 N m MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 120,000 Adams Ave No additional cost FUND: 209 i BUSINESS UNIT: 20945101 COMMENTS: Project is for design only. PROJECT TYPE: New Construction Construction on hold at this time. CATEGORY: Parks & Beaches CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION Program to rehabilite the City's Sewer Lift Stations (LS). Trinidad Sewer LS Sewer Lift Station Rehabilitation Design will be designed in FY 11/12. Design slated for outlying years are McFadden LS (FY12/13), Slater LS (FY13/14), and Edgewater LS (FY14/15) PROJECT NEED: Project will increase capacity and rebuild or replace this station which has FUNDING DEPARTMENT: Public Works reached its design life. DEPT. PROJECT MGR: Andy Ferrigno SOURCE DOCUMENT: 2003 Sewer Master Plan STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12/13 FY 13/14 FY 14115 FY 15116 Design Complete: Aug-2012 Design/Environmental $400 000 S 400,000 $ 400,000 $ 400.000 $ 400,000 Construction Complete: FY 2012/13 Construction Project Management Supplementals Other PROJECT LOCATION Other TOTAL $ 40Q 000 $ 400,000 $ 400 000 $ 400,000 $ 400,000 FUNDING SOURCES FY 11112 FY 12113 FY 13/14 FY 14115 FY 15116 Sewer Developmnet Fund $ 400,000 $ 400,000 $ 400,000 S 400,000 $ 400,000 TOTAL $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 2,000,000 No additional cost FU ND: 210 SINESS UNIT: 21089007 5 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION. Complete design and reconstruct City's Sewer Lift Stations (LS). Algonquin/ Sewer Lift Station Rehabilitation -Construction Boardwalk LS will be replaced. Future projects include, Trinidad LS (FY12/13), McFadden LS (FY13/14), and Slater LS (FY14/15) . PROJECT NEED: Projects will increase capacity and rebuild or replace these stations which FUNDING DEPARTMENT: Public Works have reached their design life. DEPT. PROJECT MGR: Andy Ferrigno SOURCE DOCUMENT: 2003 Sewer Master Plan STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11/12 FY 12113 FY 13/14 FY 14/15 FY 15116 Design Complete: Dec-2011 Design/Environmental Construction Complete: FY 2011/12 Construction $ 1,500,000 $ 115001000 $ 1,500,000 $ 1.500.000 $ 1.500,000 Project Management $ 150,000 $ 150,000 $ 150,000 $ 150,000 S 150,000 Supplementals $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL $ 1,700,000 JIT 1,700,000 11T 1,700,000 11 $ 1,700,000 $ 1,700,000 FUNDING SOURCES FY 11/12 FY 12113 FY 13/14 FY 14115 FY 15116 Sewer Service Fund $ 1,700,000 $ 1,700,000 $ 1700,000 $ 1700,000 $ 1,700,000 TOTAL $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 8,500,000 S No additional cost a FUND: ]511BUSINESS UNIT: 511 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer 351 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Sewer Lining PROJECT DESCRIPTION: Line various sewer lines as identified through Close Circuit Television (CCTV) inspections. PROJECT NEED: Project will extend life of existing sewer lines. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2003 Sewer Master Plan DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 1 Ill 2 FY 12113 FY 13/14 FY 14115 FY 15116 Design Complete: Mar-2012 Design/Environmental $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Construction Complete: Dec-2012 Construction $ 80,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 Project Management $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Supplementals Other PROJECT LOCATION Other At Various Locations Citywide i TOTAL is 100,0 00 $ 100,000 $ 1001000 $ 100,000 $ 100,000 FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14115 FY 15116 Sewer Service Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 i —' "- --� TOTAL $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 50LOOOJI y - - No additional cost FUND: 511 BUSINESS UNIT: 51189002 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewe 352 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: PROJECT DESCRIPTION: Design and construction for rebuilding the Warner Avenue Gravity Sewer and Warner Avenue Sewer Project Sewer Lift Station "C" PROJECT NEED: Project will increase capacity and rebuild this infrastructure which have reached their design life. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2003 Sewer Master Plan DEPT. PROJECT MGR: Jo Claudio STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc Requested SCHEDULE: PROJECT COSTS Prior FY 1 Oil 1 FY 11/12 FY 12113 Design Complete: Dec-2011 Design/Environmental $600.000 $ 350 000 Construction Complete: Sep-2012 Construction $ 5,000,000 Project Management $ 500,000 Supplementals $ 500,000 Continuing $ 250,000 PROJECT LOCATION Other TOTAL $ 600,000 $ 350,000 11 $ 6,250,000 FUNDING SOURCES Prior FY 10/11 FY 11112 FY 12113 Sewer Development Fee $ 400,000 _ Sewer Fund $ 200,000 $ 6.000 000 I TOTAL $ 600,000 $ 6,000,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 6,600,000 No additional cost a Ls Warner Ave - FUND: 511 Ilk, BUSINESS UNIT: 51169007 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Sewer 353 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION Design for the Rehabilitation of arterial highways, including sections of Design for 2012/13 Construction Springdale(Bolsa to Chinook),Argosy (Bolsa Chica to Graham); Center (Beach to Gothard); Heil (Silver to Gothard); Garfield (Magnolia to Bushard) and (Beach to Delaware); Magnolia (Adams to Indianapolis); and 6th(Walnut to Orange) FUNDING DEPARTMENT: Public Works PROJECT NEED: Required to meet the goals of the Pavement Management Plan DEPT. PROJECT MGR: Jim Wagner SOURCE DOCUMENT: 2010 Pavement Management Plan STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11/12 FY 12113 Design Complete: FY 2011/12 Design/Environmental $ 200.000 S 50,000 Construction Complete: Construction Project Management Supplementals Continuing $ 150.000 PROJECT LOCATION Other Various Locations TOTAL $ 200,000 $ 50,000J1 $ 150,000 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12/13 Proposition 42 $ 200,000 Leinger Ava _ HeilA.e_ TOTAL $ 200,000 U H Warner Ave N m Talbert Av MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 200,000 o No additional cost d - Gatta�a Avo FUND: J21zBUSINESS UNIT: 2199 Atlanta Ave.3 Qch COMMENTS: [CATEGORY: ROJECT TYPE: Rehabilitation Streets 354 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Arterial Rehabilitation PROJECT DESCRIPTION: Rehabilitation of Edwards (Talbert to Warner) and Delaware (Yorktown to Construction -Edwards Street and Delaware Main). Construction started in FY 10/11. Street PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2010 Pavement Management Plan DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11112 FY 12PI3 Design Complete: FY 2011/12 Design/Environmental $ 100,000 $ 100,000 Construction Complete: Construction $ 2,589,000 $ 2,589,000 Project Management $ 50,000 $ 10,000 Supplementals $ 50,000 $ 10,000 Continuing $ 80,000 PROJECT LOCATION Other TOTAL 2,789,000 $ 2,709,000 $ 80,000 FUNDING SOURCES Prior FY 10111 FY 11112 FY 12l13 44 Proposition 42 $ 1,100,000 Proposition 1B $ 1,145,000 Gas Tax $ 332,000 __ Sewer Fund $ 123,000 RAC Grant $ 89,000 TOTAL 2,789,000 I MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,78LO00JI No additional cost FUND: 219 BUSINESS UNIT: 21990008 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets 355 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: Arterial Rehabilitation. PROJECT DESCRIPTION: Rehabilitation of arterial highways, including sections of Springdale (Warner Construction (FY 11/12) to Edinger); Heil (Silver to Gothard); Magnolia(Indianapolis to Adams); Garfield (Beach to Delaware); Center Ave. (Costco Frontage); and Main (Yorktown to Adams). PROJECT NEED: Required to meet the goals of the Pavement Management Plan FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2010 Pavement Management Plan DEPT. PROJECT MGR: Jim Wagner STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15116 Design Complete: FY 2011/12 Design/Environmental Construction Complete: FY 2011/12 Construction $ 3,500,000 $ 2,400,000 $ 2,400,000 $ 2,400,000 $ 2,400,000 Project Management $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 25,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Continuing PROJECT LOCATION Other TOTAL $ 3,550000 $ 2,500,000 $ 2,500,000 $ 2,500,000 $ 2,SOQ000 FUNDING SOURCES FY 11/12 FY 12113 FY 13/14 FY 14/15 FY 15/16 Gas Tax $ 1,750,000 o Measure M $ 500,000 z CIR $ 1,300,000 HTIL-VE. TOTAL $ 3,550,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 3,550,000 GARFl 10 A . No additional cost > FUND: 207, 213, 100 BUSINESS UNIT: 20790008, 21390019, 10040314 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets 356 1 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Atlanta Avenue Widening PROJECT DESCRIPTION Project will widen the south side of Atlanta Avenue from Huntington Street to Delaware Street. PROJECT NEED: This project is required to meet the goals of the General Plan. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: General Plan Circulation Element; Master Plan of Arterial Highways DEPT. PROJECT MGR: Jo Claudio STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11/12 FY 12/13 Design Complete: FY 2011/12 Design/Environmental $ 296,000 $ 296,000 $ 100,000 Construction Complete: FY 2012/13 Construction $ 1,200,000 Project Management $ 50,000 Supplementals $ 50,000 Continuing PROJECT LOCATION Other(RAW) $ 3,002,420 TOTAL $ 296,000 $ 2967500 $ 3,102,420 $ 1,300,000 FUNDING SOURCES Prior FY 10/11 FY 11112 FY 12113 Atlanta Avenue MPAH(Grant) $ 1,652,420 _ Prop42 $ 1,450,000 $ 1,300,000 y Traffic impact $ 296.000 Q) N TOTAL $ 296,000 $ 3,102,420 $ 1,300,000 c 3 MAINTENANCE COST IMPACT: ITOTAL PROJECT COST: $ 4,698,420 cn c FUND: 965, 219 c S BUSINESS UNIT: 96585001/ 21990002 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Streets 357 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Pro'ect PROJECT TITLE: Beach Boulevard and PROJECT DESCRIPTION: Widening Capacity Improvements- Beach Boulevard &Warner Avenue. Warner Avenue IIP Install northbound and westbound right turn pockets. Project is for PS&E, environmental studies and right-of-way engineering only. PROJECT NEED: Improved traffic flow and reduce congestion. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Growth Management Area DEPT. PROJECT MGR: William Janusz STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10r11 FY 11112 FY 12/13 Design Complete: FY 2011112 Design/Environmental $ 300.000 $ 91,000 $ 140,300 Construction Complete Construction Project Management Supplementals Continuing $ 209,000 PROJECT LOCATION Other TOTAL 11s 300,000 11 11 $ 91,000 $ 349,300 11 FUNDING SOURCES Prior FY 10/11 FY tv12 FY 12113 GMA (OCTA) Grant $ 300,000 A,. ICE(OCTA) Grant $ 105,225 Gas Tax $ 35.075 TOTAL $ 300,000 $ 140,300 `Narnar Ave •€ MAINTENANCE COST IMPACT: i1TOTAL PROJECT COST: $ 44Q300 m Siam,Ave d No additional costs FUND: 873 207 BUSINESS UNIT: 87390011 / 20 7 9 00 21 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Transportation 358 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Confinuina Project PROJECT TITLE: PROJECT DESCRIPTION: Design and construction to provide preventative maintenance for City bridges. Bridge Preventative Maintenance Program Design continuing in FY 11/12 with construction of Warner Bridge (FY11/12), Magnolia Bridge (FY12/13)and Brookhurst Bridge (FY13/14). PROJECT NEED: Many of the City's bridges are aged and need maintenance and minor FUNDING DEPARTMENT: Public Works rehabilitation to extend their design life DEPT. PROJECT MGR: Jo Claudio SOURCE DOCUMENT: Citywide Bridge Study(2007) STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11112 FY 12/13 Design Complete: FY 2011/12 Design/Environmental $ 100,000 $ 275,000 $ 160,000 $ 400,000 Construction Complete: To Be Determined Construction $ 700,000 $ 900,000 Project Management Supplementals Continuing $ 215,000 PROJECT LOCATION Other TOTAL $ 100,000 $ 275,000 $ 160,000 $ 1,3 55, 0-0 $ 900,000 FUNDING SOURCES Prior FY 10111 FY 11/12 FY 12/13 BPMP(Federal) $ 88,000 $ 33,000 $ 968,000 $ 792,000 Gas Tax $ 12,000 $ 242,000 $ 132,000 $ 108,000 a TOTAL $ 100,000 $ 275,000 $ 1,100,000 $ 900,000 I MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 2,375,000 No additional cost FUND: ]207BUSINESS UNIT: 207 COMMENTS: PROJECT TYPE: Rehabilitation Potential federal funds for construction CATEGORY: Streets 359 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION dim PROJECT TITLE: PROJECT DESCRIPTION: Design and rehabilitation of City Bridges. Admiralty and Humbolt Bridges will Bridge Rehabiliation Program be designed in FY 11/12 and Davenport and Gilbert Bridges will be designed in FY 12/13. PROJECT NEED: Many of the Citys bridges are aged and need minor repair, to prolong their design life. Improvements may include replacement of rails, fencing and FUNDING DEPARTMENT: Public Works minnor concrete patching. DEPT. PROJECT MGR: Jo Claudio SOURCE DOCUMENT: Citywide Bridge Study(2007) STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13/14 FY 14115 FY 15116 Design Complete: FY 2011/12 Design/Environmental $ 600,000 $ 600,000 Construction Complete: FY 2014/15 Construction $ 6,000,000 $ 6,000,000 Project Management Supp/ementals Continuing PROJECT LOCATION Other TOTAL IT 600,000 $ 600,000 7s 6,000,000 $ 6,000,000 FUNDING SOURCES FY 11/12 FY 12113 FY 13/14 FY 14/15 FY 15/16 HBRR Grant $ 600,000 $ 600,000 $ 6,000,000 $ 6,000,000 t Sg� S s TOTAL $ 600,000 $ 600,000 $ 6,000,000 $ 6,000,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 13,200,000 No additional cost [FUND: 961USINESS UNIT: 96185001 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Streets 360 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Brookhurst Street and PROJECT DESCRIPTION Widening Capacity Improvements- Brookhurst Street& Adams Avenue Adams Avenue IIP Add through lanes and right turn pockets. Project is for PS&E, environmental studies and right-of-way engineering only. PROJECT NEED: Improved traffic flow and reduce congestion. These improvements were identified in the cooperative study and interagency FUNDING DEPARTMENT: Public Works MOU regarding the Garfield/Gisler overcrossing of the Santa Ana River DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: Growth Management Area STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11112 FY 12/13 Design Complete: FY 2011/12 Design/Environmental $ 450,000 $ 448,500 $ 80,000 $ 355,350 Construction Complete: Construction Project Management Supplementals Continuing $ 1,500 PROJECT LOCATION Other TOTAL $ 450,000 $ 448,500 $ 81,500 $ 355,350 FUNDING SOURCES Prior FY 10/11 FY 11112 FY 12/13 GMA (OCTA) Grant $ 450,000 $ 80,000 ICE(OCTA) Grant $ 266,512 — ' Gas Tax $ 88,838 aoumsAve TOTAL $ 450,000 $ 80,000 $ 355,350 R — 1` inonw+noos Am MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 885,350 Atlmin A. m Additional annual cost: FUND: 873 a207 BUSINESS UNIT: 87390002 12079 COMMENTS: PROJECT TYPE: New Construction CATEGORY: Transportation 361 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION: Installation of curb ramps and the upgrading of warning signs and striping in Golden View School the vicinity of Golden View School. Project also includes the installation of Safe Routes to School (SR2S) east-west left turn arrows at the inersection of Goldenwest Street and Slater Avenue. State grant project with 90% funding of improvements. PROJECT NEED: This project helps address traffic safety issues near a school through the FUNDING DEPARTMENT: Public Works use of grant funds with a relatively small city match required. DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: Safe Routes to School Grant STRATEGIC PLAN GOAL: Maintain, improve, and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11/12 FY 12113 FY 13/14 FY 14115 FY 15116 Design Complete: Dec-2011 Design/Environmental $ 12,500 Construction Complete: Aug-2012 Construction $ 198,400 Project Management $ 15,000 Supplementals $ 23,145 Continuing PROJECT LOCATION Other Various Locations TOTAL $ 249,045 o } FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14/15 FY 15116 f a SR2S Grant $ 224,140 Gas Tax $ 24,905 TOTAL $ 249,045 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 249,045 No additional cost t FUND: 878 I _"`� } BUSINESS UNIT: 87890006 COMMENTS: PROJECT TYPE: New Construction rATEGORY: Transportation , CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION Provide operational and infrastructure upgrades along Goldenwest Street from Goldenwest Street Traffic Signal SR 22 to PCH. This is a multijurisdictional project including the City of Synchronization and Communication Westminster and Caltrans and will be managed by OCTA. Work within Equipment Upgrades Huntington Beach includes signal timing and fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide the infrastructure necessary for future real time communication with the FUNDING DEPARTMENT: Public Works Caltrans Traffic Operations Center. Signal retiming will improve traffic flow and minimize stops and delays. DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: NA STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13114 FY 14/15 FY 15116 Design Complete: Jan-12 Design/Environmental $ 85,818 Construction Complete. Jun-13 Construction $ 182,600 Project Management $ 21,912 Supplementals Operations/Maintenance $ 27,000 PROJECT LOCATION Other TOTAL $ 317,330 FUNDING SOURCES FY 11112 FY 12113 FY 13/14 FY 14115 FY 15116 OCTA Grant $ 236,335 AQMD Fund $ 80,995 j — TOTAL $ 317,330 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 317,330 R rnmme nvc Additional annual cost 5000 [FUND: 873, 201USINESS UNIT: 87390007 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation 163 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE: PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Talbert Avenue/ Talbert Avenue Traffic Signal Mac Arthur Boulevard from Beach Boulevard to SR 55. This is a Synchronization and Communication multijurisdictional project including Caltrans and the Cities of Fountain Valley Equipment Upgrades and Santa Ana and will be managed by OCTA. Work within Huntington Beach includes signal timing and the installation of fiber optic cable. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide FUNDING DEPARTMENT: Public Works the infrestructure necessary for future real time communication with the Caltrans Traffic Operations Center. Signal timing will improve flows and minimize delays. DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: NA STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. SCHEDULE: PROJECT COSTS FY 11/12 FY 12113 FY 13114 FY 14/15 FY 15/16 Design Complete: Jan-12 DesigrdEnvironmental $ 14,000 Construction Complete: Jun-13 Construction $ 11,820 Project Management $ 3,500 Supplementals Other PROJECT LOCATION Other TOTAL $ 29,320 ` - FUNDING SOURCES FY 11/12 FY 12113 FY 13114 FY 14115 FY 15/16 OCTA Grant $ 22,256 r = AQMD Fund $ 7,064 Y �. TOTAL $ 29,320 i a MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 29,320 o additional cost FUND: 873, 201 BUSINESS UNIT: 87390008 COMMENTS: PROJECT TYPE: New CATEGORY: Transportation 364 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PR PROJECT TITLE: PROJECT DESCRIPTION: Provide operational and infrastructure upgrades along Warner Avenue from Warner Avenue Traffic Signal PCH to Red Hill Avenue. This is a multijurisdictional project including Caltrans Synchronization and Communication and the Cities of Fountain Valley, Santa Ana and Tustin and will be managed. Equipment Upgrades by OCTA. Work within HB includes fiber optic installation and signal timing. PROJECT NEED: Upgrading communication will provide for greater system reliability and provide the infrastructure necessary for future real time communication with the FUNDING DEPARTMENT: Public Works Caltrans Traffic Operation Center. Signal retiming will improve traffic flow and minimize stops and delays. DEPT. PROJECT MGR: William Janusz SOURCE DOCUMENT: NA STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. SCHEDULE: PROJECT COSTS FY 11112 FY 12/13 FY 13114 FY 14115 FY 15/16 Design Complete: Jan-12 Design/Environmental $ 88,707 Construction Complete: Jun-13 Construction $ 204,600 Project Management $ 24,552 Supplementals Operations/Maintenance $ 25,200 PROJECT LOCATION Other TOTAL $ 343,059 FUNDING SOURCES FY 11112 FY 12/13 FY 13114 FY 14115 FY 15116 " OCTA Grant $ 248.085 AQMD Fund $ 94,974 TOTAL $ 343,059 f MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 343,059 t Additional annual cost. 5000 FUND: 873, 201 BUSINESS UNIT: 87390010 COMMENTS: PROJECT TYPE: ]NewCATEGORY: Trans ort 365 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION PROJECT TITLE Corrosion Control PROJECT DESCRIPTION Corrosion control transmission mains, distribution mains, and other appurtenances that are buried or above ground throughout the City. FY 2011/12 projects include applying Cathodic Protection on existing 36-inch transmission main, and two distribution mains crossing the harbor. PROJECT NEED: Corrosion control protects facilities by transferring corrosion to a non valuable FUNDING DEPARTMENT: metal placed in the ground. Public Works DEPT. PROJECT MGR: SOURCE DOCUMENT: 2005 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL- Maintain, imnrove and obtain funding for public SCHEDULE: PROJECT COSTS FY 11/12 FY 12113 FY 13114 FY 14115 FY 15/16 Design Complete: Varies/On-Going Design/Environmental $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Complete: Varies/On-Going Construction $ 2,600,000 $ 400,000 $ 400,000 $ 400,000 $ 400.000 Project Management $ 150,000 S 50,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 150,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL $ 3,100,000 $ 600,000 11 $ 600,000 $ 600,000 1 $ 600,000 FUNDING SOURCES FY 11112 FY 12113 FY 13/14 FY 14115 FY 15116 Water Master Plan $ 1,000,000 Water Fund $ 2,100,000 $ 600,000 $ 600,000 $ 600.000 $ 600,000 TOTAL 3,100,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 5,500,OLOJI ct No additional cost FUND: 507 & 506 4 BUSINESS UNIT: 50791016 & 50691016 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Water 366 CITY OF HUNTINGTON BEACH AP/TAL IMPROVEMEkl-P,&QJE—Ql-IJAVIFORMA Tin PROJECT TITLE: Distribution Improvements PROJECT DESCRIPTION: Water system extensions of new mains at various locations throughout the City, such as Bolsa Chica,Attleboro/Foxhall, Woolburn/Windchild, Beach Blvd- Liberty to Speer, Beach Blvd-Slater, Beach Blvd-Talbert, Beach Blvd- Holt, Anderson-PCH to North Pacific, & harbor crossing. Other system improvements including Edwards Hill Reservoir and Booster Station. FUNDING DEPARTMENT: PROJECT NEED: To install new distribution mains or other infrastructure improvements to Public Works increase system redundancy and reliability. DEPT. PROJECT MGR: SOURCE DOCUMENT: 2006 Water Master Plan and routine water maintenance program Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain fundin for ublic im rovements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13114 FY 14115 FY 15116 Design Complete: Varies/On-Going Design/Environmental $ 100,000 $ 200,000 $ 300.000 $ 300,000 $ 300,000 Construction Complete: Varies/On-Going Construction $ 1,900,000 $ 200,000 $ 1,000.000 $ 550,000 $ 550,000 Project Management $ 150,000 $ 50,000 $ 100,000 $ 75,000 $ 75,000 Supplementals $ 150,000 $ 50,000 $ 100,000 $ 75,000 $ 75,000 Other PROJECT LOCATION Other TOTAL $ 2,300,000 500,000 1,500,000 $ 1,000,000 $ 1,000,000 FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14115 FY 15/16 — Water Master Plan $ 1,500,000 $ 100,000 Water Fund $ 800,000 $ 400,000 $ 1,500,000 $ 1,000,000 $ 1,000,000 Ttsor"n TOTAL $ 2,300,000 $ 500,000 $ 1,500,000 $ 1,000,000 $ 1,000,000 [ MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 6,30Q000 s No additional cost " fa FUND: 507 & 506 Replacement schedule: Varies BUSINESS UNIT: 50791025& 50691025 COMMENTS: PROJECT TYPE: New& Rehabilitation CATEGORY: Water 367 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Project PROJECT TITLE: Peck Reservoir Dual Drive PROJECT DESCRIPTION: Design and install dual drive capabilities at Peck Reservoir Boaster station. PROJECT NEED: This booster station currently uses natural gas. Ever increasing mandates from the South Coast Air Quality Management District requires more option to reduce FUNDING DEPARTMENT: emissions dual capabilities to use the most economical power available. Public Works SOURCE DOCUMENT: N/A DEPT. PROJECT MGR: Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11/12 FY 12113 Design Complete. FY 2011/12 Design/Environmental $ 250,000 Construction Complete: FY 2012/13 Construction $ 900,000 Project Management Supplementals Continuing $ 250.000 PROJECT LOCATION Other TOTAL $ 250,000 $ 250,000 $ 900,000 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12/13 Water Fund $ 250 000 $ 900,000 TOTAL $ 250,000 $ 900,000 MAINTENANCE COST IMPACT: 1T5TAL PROJECT COST: $ 1,150,000 Additional annual cost: [FUND: 506USINESS UNIT: 50685803 r MMENTS: [CATEGORY: ROJECT TYPE: ]]Ne 368 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEM - - ,...: -.-. ., I _.. _ PROJECT TITLE: Water System Feasibility PROJECT DESCRIPTION: Perform modeling and various engineering studies to increase system reliability, Studies such as continue assessment of jointly owned transmission mains, and energy recovery/efficiency. PROJECT NEED: To determine feasible project scopes, to improve system reliability/efficiency, fire flow capacity, operation flexibility, and to extend infrastructure longetivity. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2005 Water Master Plan and routine water maintenance program DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13114 FY 14115 FY 15/16 Studies Complete: Varies/On-Going Design/Environmental $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction Project Management Supplementals Other PROJECT LOCATION Other TOTAL $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14115 FY 15116 Water Fund $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 TOTAL $ 150,000 $ 1001000 $ 100,000 $ 100,000 $ 100,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 59000 t . No additional cost FUND: 506 "�� BUSINESS UNIT: 50691041 COMMENTS: PROJECT TYPE: Studies CATEGORY: Wate 369 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: PROJECT DESCRIPTION. Security upgrades at water production and storage facilties. Water Facilities Security Improvements PROJECT NEED: Based on a mandated Water System Vulnerability Assessment performed in 2002-2003, the City's production and storage facilities are in need of security FUNDING DEPARTMENT: improvements/enhancements. Public Works SOURCE DOCUMENT: Water System Vulnerability Assessment(2003) DEPT. PROJECT MGR: Jay Kleinheinz STRATEGIC PLAN GOAL: Maintain and enhance public safety. Approved Approved Expended/Enc Requested SCHEDULE: 5 Year Program PROJECT COSTS Prior FY 10/11 FY 11/12 FY 12/13 Design Complete. Design/Environmental S 25,000 Construction Complete: Construction $ 1,890,000 $ 500,000 $ 500,000 Project Management S 25,000 $ 1,750 Supplementals Continuing $ 150,000 $ 648,250 PROJECT LOCATION Other Various Locations TOTAL $ 1,940,0 00 $ 650,000 $ 1,750 $ 648,250 $ 500,000 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12113 ° 'A" Water Fund $ 1.940,000 $ 500.000 $ 500,000 ayE pr Av S . _ TOTAL $ 1,940,000 $ 500,000 $ 500,000 MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 2,940,000 s ' 4 A_ No Additional Cost FUND: 506 R e BUSINESS UNIT: 50691005 COMMENTS: PROJECT TYPE: New CATEGORY: Water 370 CITY OF HUNTINGTON BEACH RLTALIMPROWEMENT-PROJECT- Ra PROJECT TITLE: Water Main Replacement PROJECT DESCRIPTION: Water main replacement at various locations throughout the City, such as Sunset Beach. PROJECT NEED: To replace existing distribution mains because of corrosion, excessive repair requirements, undersized, or other age related issue. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Routine water maintenance program DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements SCHEDULE: PROJECT COSTS FY 11112 FY 12113 FY 13114 FY 14115 FY 15/16 Design Complete: Varies/On-Going Design/Environmental $ 100,000 $ 300,000 $ 200,000 $ 200,000 $ 200,000 Construction Complete: Varies/On-Going Construction $ 1,100,000 $ 150,000 $ 700,000 $ 700,000 $ 700,000 Project Management $ 100.000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 Supplementals $ 100,000 $ 25,000 $ 50,000 $ 50,000 $ 50,000 Other PROJECT LOCATION Other TOTAL $ 1,400,000 $ 500,000 1,000,000 $ 1,000,000 $ 1,000,000 FUNDING SOURCES FY 11112 FY 12113 FY 13114 FY 14/15 FY 15116 mW Water Fund $ 1,400,000 $ 500,000 $ 1,000,000 $ 1.000,000 $ 1.000,000 TOTAL $ 1,400,000 $ 500,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 s" I MAINTENANCE COST IMPACT: F ITOTAL PROJECT COST: $ 4,900,000 No additional cost FUND: 506 Replacement schedule: 80 Years BUSINESS UNIT: 50691006 COMMENTS: PROJECT TYPE: Replacement CATEGORY: Water 371 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Water Master Plan PROJECT DESCRIPTION Update the 2005 Water Master Plan. PROJECT NEED: To utilize routine(typically every 5 years) updates of planning documents to manage use of Water Master Plan fund. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: 2005 Water Master Plan DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Eric Requested SCHEDULE: PROJECT COSTS Prior FY 10111 FY 11112 FY 12/13 Study Complete: FY 2011112 Design/Environmental S 250 000 S 100.000 $ 340.000 Construction Project Management Supplementals Continuing $ 10.000 PROJECT LOCATION Other TOTAL $ 250,00 $ 100,000 1 $ 340,00011 $ 10,000 FUNDING SOURCES Prior FY 10111 FY 11112 FY 12113 Water Fund $ 250,000 S 100,000 .._, TOTAL $ 250,000 $ 100,000 MAINTENANCE COST IMPACT: 1TOTAL PROJECT COST: $ 35 000 r . No additional cost FUND: 506 W� BUSINESS UNIT: 50691040 COMMENTS: PROJECT TYPE: Study CATEGORY: Water 372 i a a� CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuina Pro"ect PROJECT TITLE: Well No. 8 Irrigation PROJECT DESCRIPTION To convert existing sub-potable water well facilities to deliver irrigation water to Project City's Central Park, Sports Complex, Mundy Park, and landscape medians along Goldenwest Street. PROJECT NEED: To utilize sub-potable water in lieu of domestic water for large turf areas and landscaping FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: Consistent with City's Water Conservation efforts DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11112 FY 12113 Design Complete. FY 2011/12 Design/Environmental $ 100.000 $ 100,000 $ 50,000 Construction Complete: FY2012/13 Construction $ 980,000 $ 1,135,000 $ 20,000 $ 500,000 Project Management $ 25,000 $ 25,000 Supplementals $ 60,000 $ 25,000 Continuing $ 30,000 PROJECT LOCATION Other TOTAL $ 1,165,000 $ 100,000 $ 1,135,000 $ 100,000 $ 550,000 FUNDING SOURCES Prior FY 10111 FY 11/12 FY 12113 Water Fund $ 1.165000 $ 70,000 $ 550,000 •Heil Avenue • Murdy Park q TOTAL $ 1,165,000 $ 70,000 $ 550,000 3 • � Central Park ; MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 1,785,000 �, j U • Sports Comp!e No Additional Cost FUND: 506 .' BUSINESS UNIT: 50691024 COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Water 373 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Well 9 GAC Filtration PROJECT DESCRIPTION. Design and install a granulated activated carbon filter(GAC) system at Well 9. PROJECT NEED: To remove odor at Well 9. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: N/A DEPT. PROJECT MGR: Jay Kleinheinz/Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements. Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11112 FY 12/13 Design Complete. FY 2011/12 Design/Environmental $ 250,000 Construction Complete: FY 2012/13 Construction S 600,000 Project Management Supplementals Continuing $ 250.000 PROJECT LOCATION Other TOTAL $ 250,000 $ 250,000 $ 600,000 FUNDING SOURCES Prior FY 10/11 FY 11/12 FY 12/13 Water Fund S 250,000 $ 600,000 TOTAL $ 250,000 $ 600,000 MAINTENANCE COST IMPACT: 11TOTAL PROJECT COST: $ 850,OLOJI Additional annual cost: TBD FUND: 506 BUSINESS UNIT: 50685803 COMMENTS: PROJECT TYPE: ]NeCATEGORY: 374 CITY OF HUNTINGTON BEACH CAPITAL IMPROVEMENT PROJECT INFORMATION Continuing Project PROJECT TITLE: Well 10 Rehabilitation PROJECT DESCRIPTION. Rehabilitate and improve the reliability of a viable water well station that was damaged by a local fire from September 2009 PROJECT NEED: Well 10 produces a significant portion of City's total groundwater supply. FUNDING DEPARTMENT: Public Works SOURCE DOCUMENT: N/A DEPT. PROJECT MGR: Duncan Lee STRATEGIC PLAN GOAL: Maintain, improve and obtain funding for public improvements Approved Approved Expended/Enc. Requested SCHEDULE: PROJECT COSTS Prior FY 10/11 FY 11/12 FY 12/13 Design Complete.' FY 2010/11 Design/Environmental $ 75,000 Construction Complete: FY 2011/12 Construction $ 475,000 $ 500,000 Project Management $ 25,000 Supplementals $ 25,000 Continuing $ 100,000 PROJECT LOCATION Other TOTAL $ 600,000 $ 500,000 $ 100,000 FUNDING SOURCES Prior FY 10111 FY 11112 FY 12/13 Edinger.Avenue Water Fund $ 600,000 Well10 TOTAL $ 600,000 v ® MAINTENANCE COST IMPACT: TOTAL PROJECT COST: $ 600,000 `m L O No additional cost FUND: 506 BUSINESS UNIT: 50691026 Heil Avenue COMMENTS: PROJECT TYPE: Rehabilitation CATEGORY: Water 375 INTENTIONALLY LEFT BLANK Council/Agency Meeting Held: V16 o l/ Deferred/Continued to: Appr ve ❑ Conditionally Approved ❑ Denied ity erk's i nature Council Meeting Date: September 6, 2011 Department ID Number: FN 11-014 CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Public Hearing to Consider Adopting Resolution No. 2011-68 to Adopt a Budget for the City for Fiscal Year 2011/2012 Statement of Issue: The City Charter of the City of Huntington Beach requires a Public Hearing prior to the adoption of the City's annual budget. The City Charter further requires adoption of the annual budget by September 30, 2011, for fiscal year 2011/2012. Financial Impact: The total fiscal year 2011/2012 proposed budget is a structurally balanced budget that addresses current financial challenges while still funding core public services. The All Funds proposed budget equals $312.2 million, including a General Fund proposed budget of$183.5 million. Individual departmental and fund level appropriations are contained in the attachments herein. Recommended Action: Motion to: A) Open the Public Hearing on the proposed fiscal year 2011/2012 City budget appropriation of $312,231,981 as outlined in the proposed budget document and all revisions contained in the Exhibits of the Budget Resolution; and, B) Adopt Resolution Number 2011-68, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2011/2012" and, C) Authorize the Professional Services included in the fiscal year 2011/2012 budget to be representative of services projected to be utilized by departments in FY 2011/2012. Alternative Action(s): Continue the Public Hearing until September 19, 2011, and instruct City staff regarding changes to be incorporated in the budget. 377 Item 14. - I HB -856- REQUEST FOR COUNCIL ACTION MEETING DATE: 9/6/2011 DEPARTMENT ID NUMBER: FN 11-014 Analysis: As required by the City Charter, the City Manager submitted the proposed fiscal year 2011/2012 budget to the City Council on August 8, 2011, three weeks before the Charter- mandated deadline of September 1, 2011. The proposed budget, including the 5-year Capital Improvement Program (CIP) was discussed at study sessions held on August 1, 2011, and then again on August 15, 2011. The purpose of the budget study sessions was to provide the City Council an opportunity to discuss the proposed budget with staff before proceeding with the formal Public Hearing on September 6, 2011 (Attachment 1). The FY 2011/2012 Proposed Budget totals $312.2 million in All Funds and $183.5 million in the General Fund. To achieve a balanced budget in the General Fund, departments reduced personnel and operating expenses by $4.5 million. The personnel cuts, including positions eliminated due to PARS early retirement enrollments, decreased the citywide Table of Organization by 29.5 positions; and an additional nine positions were defunded in the budget, for a total of 38.5 eliminated or defunded positions. Citywide staffing levels total 971 Full Time Equivalents (FTEs), a significant decline of 172 positions, or 15 percent, from the all- time high of 1,143 FTEs three years ago in FY 2008/2009. Operating reductions are also included in the budget forcing departments to find ways to provide services more cost-effectively and efficiently. In some cases, fewer services will be available to citizens including fewer positions in the Police Department, the elimination of day camps at Central Park, diminishing database subscriptions at the Library, less economic development and business development assistance, and outsourced Public Works services. Additional information regarding proposed budget reductions is contained in Attachment 4. Despite the fiscal challenges, the FY 2011/2012 Proposed Budget does include an additional $1.0 million for equipment replacement, bringing the total annual funding for replacing the City's aging and obsolete equipment to $3.0 million. In addition, the Proposed Budget also contains a $1.3 million appropriation, funded from the City's existing Capital Improvement Reserve, for additional street repairs to ensure the City continues its commitment to improving citywide infrastructure. Current emergency reserve funding levels are essentially maintained. As established by Administrative Regulation Number 228, each department has submitted a list of professional services, which are generally contained in their proposed budgets (Attachment 3). Professional services contracts are subject to compliance with Administrative Regulation Number 228 and City Ordinance Chapter 3.03. The City Charter further requires that a public hearing be conducted on the City budget prior to adoption. Public Hearing notices have been published per City Charter requirements. At the close of this hearing, all legal requirements for budget adoption will have been met. Environmental Status: Not applicable. 378 BB -857- Item 14. - REQUEST FOR COUNCIL ACTION MEETING DATE: 9/6/2011 DEPARTMENT ID NUMBER: FN 11-014 Strategic Plan Goal: Maintain financial viability and our reserves Maintain, improve and obtain funding for public improvements Maintain and enhance public safety Enhance economic development Improve internal and external communication Attachrnent(s): 1. Public Hearing Notice 2. Budget Resolution Number 2011-68, "A Resolution of the City Council of the City of Huntington Beach Adopting a Budget for the City for Fiscal Year 2011/12" 3. Professional Services included in the Fiscal Year 2011/12 Budget 4. Proposed FY 2011/2012 Budget Reductions Summary, By Department. 379 Item 14. - 3 HB -858- ATTACHMENT # 1 PUBLIC HEARING CITY OF HUNTINGTON BEACH Notice of Public Hearing on the Proposed City Budget for Fiscal Year 2011/2012 Notice is hereby given that a public hearing will be held by the City Council of the City of Huntington Beach, in the Council Chambers of the Civic Center, Huntington Beach, CA, located at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, the 6th of September 2011, for the purpose of considering the City Budget for Fiscal Year 2011/2012. The proposed budget for FY 2011/2012 totals $312,231 ,981 including General Fund Expenditures of $183,547,977. The complete, proposed budget for FY 2011/2012 may be reviewed by the public from 8:00 AM to 5:00 PM, Monday through Friday in the City Clerk's Office at City Hall, 2000 Main Street, second floor, the city's Central Library located at 7111 Talbert Avenue, and all branch libraries. The public may obtain copies of the proposed budget for FY 2011/2012 from the city's website at http://www.huntingtonbeachca.gov. Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget process, the sewer service user charges will be presented for receipt and file. All interested persons are invited to attend the budget hearing to express their opinions for, or against, the proposed budget with written or oral comments. Written communications to the City Council should be mailed to the Office of the City Clerk at the address below. Further information may be obtained from the Finance Department, 2000 Main Street, Huntington Beach, CA, 92648-2702 or by telephone (714) 536-5630. The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or employment in, city programs or activities. The City of Huntington Beach is an equal opportunity employer. Dated: August 15, 2011 City of Huntington Beach By: Joan Flynn, City Clerk 2000 Main Street Huntington Beach, CA 92648-2702 Telephone: (714) 536-5227 ** Notice to City Clerk ** this copy to run in newsprint no later than 10 days prior to the public hearing date. Run in both display format and in legal section. 381 Item 14. - 5 KB -860- ATTACHMENT #2 RESOLUTION NO. 2011-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING A BUDGET FOR THE CITY FOR FISCAL YEAR 2011/12 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received and considered the proposed 2011/12 budget, staff reports, and public testimony and information received in a noticed public hearing on the City budget, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: SECTION 1: That the budget for the City of Huntington Beach for Fiscal Year 2011/12, as set forth in Exhibit A, attached hereto and incorporated herein by this reference, is hereby adopted. SECTION 2: That the estimated revenue and transfers for Fiscal Year 2011/12, when combined with reserves, are sufficient to fund the appropriations and are as set forth in Exhibits A and A-1, which are attached hereto and incorporated herein by this reference. SECTION 3: That the Proposed Budget for Fiscal Year 2011/12, Exhibit B, providing appropriations summaries of details currently contained in the City's accounting system, and detail of estimated revenue, is hereby approved. SECTION 4: That the City Manager may transfer funds from one expenditure type to another within the same fund provided there is no increase in approved total appropriations contained in the budget. SECTION 5: That the Tables of Organization, attached hereto as Exhibit C and incorporated herein by this reference are hereby adopted. The City Manager, subject to compliance with the City Charter Section 403, may revise the Tables of Organization as long as the authorized number of personnel within the same department, office or agency are not exceeded. SECTION 6: Acquisition of new capital items shall be limited to the specific items included in the approved budget. Acquisition of capital items to replace existing capital equipment shall not exceed the total appropriation for the funding source. The City Manager may authorize changes to the procurement of specific items as long as the total appropriation for IV any department, fund or agency is not exceeded. However the City Manager must obtain City Council approval for items that exceed $500,000. 11-3030/69125 1 383 Resolution No. 2011-68 SECTION 7. That the Capital Improvement Program contained in the Proposed Budget for FY 2011/12, Exhibit B, are approved in concept, and in accordance with Section 503 and Section 614 of the City Charter. The Director of Public Works is authorized to publicly advertise for bids on these projects. SECTION 8. That construction of capital improvement projects requires the use of professional services such as geo-technical, water testing, engineering oversight, project management, design, survey, and other required studies. Funding for these professional services is included within each Capital Improvement Project's budget as set forth in the Proposed Budget for FY 2011/12, Exhibit B. Consistent with the City Council's policy regarding professional service agreements, the City Council hereby authorizes the City Manager, or designee, to enter into any necessary professional services agreements to facilitate the completion of an approved Capital Improvement Project. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 6th day of Septombpr, 2011. REVIEW D APPROVED: INIT TED AND APPROVED: City ra r Finance Director APPROVED AS TO FORM: ZI 4.t�y Attorney Exhibits A. 2011/12 Fiscal Year Budget A-1 Estimated Revenue and Transfers B. Proposed Budget for Fiscal Year 2011/12 C. Tables of Organization 11-3030/69125 2 384 Resolution No.2011-68 Exhibit A City of Huntington Beach 2011/12 Fiscal Year Budget Department/Fund Title Appropriations & Transfers Out General Fund (Company 100) City Council 298,819 City Attorney 2,161,624 City Clerk 707,537 City Treasurer 133,331 City Manager 1,547,745 Community Services 12,731,959 Economic Development 1,596,488 Finance 5,014,722 Fire 33,159,427 Human Resources 4,842,549 Information Services 5,844,245 Library Services 4,156,349 Non-Departmental 25,431,749 Planning and Building 6,177,166 Police 58,868,831 Public Works 20,875,437 Sub-Total General Fund 183 547 977 i Other Funds(Company dumber and Title) 00101 -Specific Events 246,000 00122 -Jail Pay Phone 10,000 00201 -Air Quality Fund 584,509 00204- Fourth of July Parade 399,740 00207-Gas Tax Fund 3,719,980 00209 -Park Acquisition &Development 828,494 00210-Sewer 400,000 00212- Narcotics Forfeiture-Federal 500,000 00213-Measure M Fund 2,367,237 00214- Narcotics Forfeiture-State 100,000 00215- Rehabilitation Loans 500,000 00216- Property and Evidence 250,000 00219 -Traffic Congestion Relief 42 2,715,000 00305-RDA Cap Project Area 788,801 00306- Low Income Housing Inc 2,491,403 00308- In-Lieu Parking Downtown 50,000 00315-Southeast Coastal Project 5,000 00401 -Debt Svc HBPFA 4,659,000 00405- Debt Svc Grand Coast CFD2000-1 1,244,100 00406- Debt Svc Mello Roos, 232,628 00407 -RDA HB Debt Svc Project Area 19,470,749 00408-Debt Svc McDonnell CFD 2002-1 352,600 00409- Debt Svc Southeast Coastal 15,000 00410-Debt Svc Bella Terra 1,813,400 385 Item 14. - 9 HB -864- Resolution No.2011-68 IlSM®1`e1 LY LEFT BLANK 386 Resolution No.2011-68 Exhibit A City of Huntington Beach 2011/12 Fiscal Year Budget Department/Fund Title Appropriations & Transfers Out 00501 -CUPA 245,346 00504- Refuse Collection Service 10,851,780 00506-Water 40,744,275 00507-Water Master Plan 2,681,398 00508-WOCWB 166,500 00509 - Refuse Education 51,621 00511 - Sewer Service Fund 14,368,866 00701 -BID -Auto 142,000 00702- Retiree Insurance Fund 1,169,170 00703- Retirement Supplement 3,349,309 00704 - Fire JPA Fund 615,692 00707- Debt Svc Judgment Oblig Bonds 1,034,300 00709- BID - Hotel/Motel 1,190,000 00710-BID- Downtown 95,000 00711 - Parking Structure-Bella Terra 514,000 00712- Parking Structure-Strand 850,000 00807- Energy Efficiency 24,209 00851 - HOME Program 11/12 722,000 00860- CDBG 09/10 25,002 00861 - CDBG 10/11 520,000 00873-OCTA/Cip Grant 874,935 00875- Saav 349,837 00878-Caltrans Grants 224,140 00892- Storm Water Quality 1,000,000 00909- UASI/OCIAC Program 157,041 00961 - HBRR 1,568,000 00962-CDBG 11112 1,234,000 00964-OCATT Program 171,942 Sub-Total Other Funds 1282684Z004.] Total City ro riations 312,231,981 387 HB -865- Item 14. - 10 Resolution No.2011-68 Exhibit A-1 City of Huntington Beach Estimated Revenue and Transfers 2011/12 Fiscal Year Budget Fund Title Revenue & Transfers In 00100- General Fund 182,858,785 00101 - Specific Events 270,000 00104- School Events 5,000 00122-Jail Pay Phone 10,000 00201 -Air Quality Fund 248,000 00204 - Fourth of July Parade 400,000 00206-Traffic Impact 79,000 00207- Gas Tax Fund 3,195,000 00209- Park Acquisition & Development 115,000 00210 - Sewer 147,310 00211 - Drainage 50,000 00213- Measure M Fund 2,514,000 00214- Narcotics Forfeiture- State 10,000 00215- Rehabilitation Loans 217,000 00218- Hwy Safety Traffic Reduct 1 B 5,000 00219-Traffic Congestion Relief 42 2,275,000 00305- RDA Cap Project Area 1,240,000 00306- Low Income Housing Inc 175,000 00308- In-Lieu Parking Downtown 61,000 00401 - Debt Svc HBPFA 4,659,000 00405- Debt Svc Grand Coast CFD2000-1 1,253,500 00406- Debt Svc Mello Roos 217,500 00407- RDA HB Debt Svc Project Area 18,530,000 00408- Debt Svc McDonnell CFD 2002-1 341,000 00409- Debt Svc Southeast Coastal 95,000 00410- Debt Svc Bella Terra 2,500,000 00501 - CUPA 210,000 00504- Refuse Collection Service 10,827,500 00506-Water 36,332,000 00507-Water Master Plan 500,000 00508- WOCWB 145,956 00509- Refuse Education 51,000 00511 - Sewer Service Fund 11,066,000 00701 - BID-Auto 172,000 00702- Retiree Insurance Fund 1,526,000 00703 - Retirement Supplement 3,678,000 00704- Fire JPA Fund 206,000 00707- Debt Svc Judgment Oblig Bonds 1,034,300 00709- BID- Hotel/Motel 1,190,000 00710- BID - Downtown 95,000 00711 - Parking Structure-Bella Terra 514,000 00712- Parking Structure-Strand 1,000,000 00851 - HOME Program 11/12 722,000 00962- CDBG 11112 1,234,000 Total Revenue 291 974 851 Item 14. - 11 HB -866- � � r•f i • • — • s5. _ z r gW fs, 1' S 1 C y �` �"'G & 5, _ Resolution No.2011-68 Exhibit C City of Huntington Beach City Council ` Proposed Budget e FY 2011112 J Mayor Mayor Pro-Tem City Council Member(5) Administrative Assistant l 390 Item 14. - 13 HB -868- Resolution No.2011-69 Exhibit C } City of Huntington Beach City Attorney Proposed Budget ® FY 2011112 City Attorney ADMINISTRATIQN Administrative Assistant LITIGATION � ADVISORY Assistant City Attorney Assistant City Attorney Senior Deputy City Attorney(2) Deputy City Attorney III(2) Legal Assistant(2) Legal Assistant L 391 HB -869- Item 14. - 14 Resolution No.2011-68 Exhibit C _ City of Huntington Beach City Clerk = �� Proposed Budget — FY 2011112 City Clerk ADMINISTRATION, PUBLIC SUPPORT� RECORDS MANAGEMENT ELECTIONS Assistant City Clerk Senior Deputy City Clerk Senior Deputy City Clerk 1 392 Item 14. - 15 xB - ;0- Resolution No,2011-68 Exhibit C City of Huntington Beach ' City Treasurer Proposed Budget -p FY 2011112 City Treasurer Administrative Assistant(.50) 393 HB _87 1- Item 14. - 16 Resolution No.2011-68 Exhibit C City of Huntington Beach ` City Manager Proposed Budget— FY 2011112 City Manager CITY SERVICES Deputy City Manager DEVELOPMENT SERVICES Deputy City Manager Energy Project Manager Office Assistant II PUBLIC INFORMATION Community Relations Officer CITY MANAGER Executive Assistant 394 Item 14. - 17 HB _ 7/2_ Resolution No.2011-68 ` Exhibit C City of Huntington Beach Community Services Proposed Budget— FY 2011112 Director of Community Services ADMINISTRATION Administrative Analyst Senior Administrative Assistant Office Assistant 11 FACILITIES,DEVELOPMENT RECREATION,HUMAN&CULTURAL :B :CHyOPERATIONS MARINE SAFETY &CONCESSIONS SERVICES FACILITIES AND 1 RECREATION.HUMAN.AND i I BEACH ADMINISTRATION Marine Safety Chief DEVELOPMENT CULTURAL SERVICES Administrative Secretary Marine Safety Lieutenant(3) Facilities,Development& ADMINISTRATION Marine Safety Officer 11(10) Concession Manager Recreation,Human,&Cultural Services BEACH MAINTENANCE Administrative Secretary Superintendent Beach Operations Supervisor Administrative Secretary Beach Maintenance Crewleader(2) PARK ACQUISITION AND Senior Facilities Maintenance DEVELOPMENT ADULT&YOUTH SPORTS Technician Administrative Analyst Senior Community Services Recreation Spvsr. Beach Equipment Operator(3) Community Serv.Rea Coordinator Beach Maintenance Service SPECIFIC EVENTS Maintenance Service Worker Worker Community Services Recreation Coordinator PROJECT SELF-SUFFICIENCY PARKING METERS Human Services Program Coordinator Parking Meter Repair Technician Parking Meter Repair Worker(2) SENIOR C�FRVI(`ES Senior Supervisor Human Services PARKING&CAMPING Volunteer Services Coordinator Supervisor Parking&Camping Community Services Recreation Spvsr. Facilities Social Worker Parking&Camping Crewleader 1 Custodian Parking&Camping Leadworker Office Assistant 11 Parking&Camping Assistant Senior Services Assistant Senior Services Transportation Coordinator CULTURAL SERVI . S Senior Supervisor Cultural Affairs Art Program Curator Office Assistant II CITY GYM&POOL Community Services Recreation Spvsr. Custodian EDISON CENTER Community Services Recreation Spvsr. Custodian MURDY CENTER Community Services Recreation Spvsr. Custodian 395 HB -873- Item 14. - 18 Resolution No.2011-68 Exhibit C =r" City of Huntington Beach Economic Development Proposed Budget — FY 2011112 Deputy City Manager/ iEconomic Development Deputy Director of Economic Development i I ADMINISTRATION j Administrative Secretary(.50) fI ECONOMIC DEVELOPMENT& REDEVELOPMENT Economic Development Project Manager(2) Real Property Agent HOUSING SERVICES j Administrative Aide I 396 Item 14. - 19 RB -874- Resolution No.2011-68 �\ Exhibit C City of Huntington Beach Finance Proposed Budget e FY 2011112 r Director of Finance ADMINISTRATION iAdministrative Assistant � I ACCOUNTING SERVICES (:SU:DG�MANAGEMENT CASHIERING 8 FISCAL SERVICES � COLLECTIONS SERVICES Accounting Manager Budget Manager Deputy City Treasurer Fiscal Services Manager I GENERAL ACCOUNTLNG Administrative Analyst Senior Budget Analyst Senior MUNICIPAL SERVICES Administrative Analyst Senior (2) Senior Accounting Technician Senior Accountant CASHIERING Accounting Technician II(2) Accounting Technician ACCOUNTS PAYABLE& Supervisor(2) BUSINESS LICENSE RECEIVABLE Accounting Technician Senior Senior Accounting Technician Accounting Technician Accounting Technician II Accounting Technician II(2) Supervisor Field Service Representative Accounting Technician Il(2) ACCOUNTS RECEIVABLE! COLLECTIONS PROCUREMENT PAYROLL Accounting Technician II Buyer(2) Senior Payroll Technician REPROGRAPHICS Administrative Assistant(.50) MAIL 397 HB -8755_ Item 14. - 20 Resolution No.2011-68 Exhibit C City of Huntington Beach _ Fire Proposed Budget e FY 2011112 Fire Chief FIRE PREVENTION ADMINISTRATION EMERGENCY RESPONSE Fire Division Chief ADMINISTRATION Fire Division Chief Administrative Secretary Administrative Analyst Senior j Administrative Assistant FIRE PROGRAMS Administrative Aide SUPPRESSION Deputy Fire Marshal Accounting Technician II Deputy re Battalion Chief((2puty Fire Marshal(2) Fire Prevention Inspector (3) Administrative Secretary(.50) Fire Captain(30) Fire Development Specialist Fire Engineer(30) Fire Protection Analyst F1REMED Firefighter Paramedic(48) Fire Medical Coordinator 12) CERTIFIED UNIFIED Accounting Technician II(2) Firefighter PROGRAM AGENCY Office Assistant II Ambulance Operator(24) Haz Mat Program Specialist TRAINING Administrative Secretary EMERGENCY MANAGEMENT Fire Battalion Chief &HOMELAND SECURITY Deputy Fire Marshal Fire Battalion Chief Emergency Services Coordinator EMERGENCY MEDICAL CENTRAL NET OPERATIONS SERVICES AUTHORITY Emergency Medical Services Fire Training Maintenance Technician i Coordinator Administrative Secretary 398 Item 14. - 21 HB -876- Resolution No.2011-68 Exhibit C City of Huntington Beach Human Resources Proposed Budget— FY 2011112 Director of Human Resources ADMINISTRATION Personnel Analyst Administrative Assistant (.50) (HEED LABOR (EEE) RECRUITMENT& RETENTION Personnel Analyst Principal LIABILITY Personnel Analyst Principal Personnel Analyst Principal Risk Manager Rideshare Coordinator(0.50) Personnel Analyst Senior Personnel Analyst Liability Claims Coordinator Personnel Assistant(2) Administrative Secretary Office Assistant 11 SAFETY I WORKERS COMPENSATION Safety&Loss Prevention Analyst 399 HB -877- Item 14. - 22 Resolution No.2011-68 Exhibit C City of Huntington Beach Information Services Proposed Budget— FY 2011112 Director of Information Servi---------------------- ces I I ADMINISTRATION Administrative Assistant(50) =INFRASTRUCTURE ==SUPPORT APPLICATIONS AND pUBUC SAFETY SYSTEMS DATABASE SUPPORT I IS Communications Manager Computer Operations Business Systems Manager Business Systems Manager Manager (•50) Gam) Network Systems Administrator IS Analyst Senior IS Analyst IV IS Analyst Senior(2) IS Analyst IV(3) IS Technician Senior IS Analyst II(3) IS Analyst IV it IS Analyst II Telecommunications Specialist IS Technician Senior II 1S Analyst III IS Technician IV(2) IS Technician III IS Analyst II(2) IS Technician II IS Analyst I it IS Technician I i1 Ij i I 400 Item 14. - 23 HB -878- Resolution No.2011-68 Exhibit C i City of Huntington Beach Library Services Proposed Budget—FY 2011112 Diredor of Library Services IF Principal Ubrarian II ADM)NISTRATION, OUTREACH&TRAINING• PROGRAMS 8 YOUTH PUBLIC&INFORMATION CECHNOLOGY& FANIAILiNTENANCE & 1 S� ERV�ES — ) \ SERVICES F SERVICES MAN AGEME T i / I ADMINISTRATION if Senior Libr;an Senior Librarian Ij ( Senior Librarian i i Senior Ubrarian V � IF Administrative Assistant I I ADULT rrF PUBLIC SERVICES iHt DR N'S LIBRARY I LibrarianVolunteer Seances i I�eracy ProgramiTECHNICAL SERVICES st I Librarian Librarian I I I ,Library Services Clerk(2.50); I Library Services Clerk i Coordinator �I (2) I Library Services Clerk(2) I i � Senior Library Specialist 11 FACILITY RENTALS BRANCHES pi) II $SASi1SlI I ` Media Services Specialist Accounting Technician II(2)f Facilities Coordinator i BANNING it I' FACILITIES it Librarian(.50) MAINTENANCE Library Specialist I II HELEN MURPHY i j Librarian �� II, MAIN STREET i (1 I 1.1rary Specialist � OAKIA Library specialist 401 HB-879- Item 14. - 24 Resolution No. 2011-68 Exhibit C ry City of Huntington Beach Planning & Building -: - Proposed Budget— FY 2011112 Director of Planning&Building ADMINISTRATION Administrative Analyst Senior(.75) Administrative Assistant Administrative Secretary Office Assistant 11(2) NEIGHBORHOOD PERMrr&PLAN CHECK =C: ::) PRESERVATION& INSPECTION SERVICES SERVICES CODE ENFORCEMENT CURRENT PLANNING Senior Code Enforcement Officer Inspection Manager Permit&Plan Check Manager Planning Manager (2) Senior Planner(2) Code Enforcement Officer I/II Inspection Supervisor(2) Plan Check Engineer(2) Associate Planner(2) (3.50) Principal Electrical Inspector Permit&Plan Check Supervisor Assistant Planner Principal Plumbing&Mechanical Senior Permit Technician(2) Inspector Building Inspector VIIMII ADVANCE PLANNING Building Inspector Ifl1Al1(8) Planning Manager Senior Planner(1.50) Associate Planner(2) Assistant Planner PLANNING COMMISSION 402 Item 14. - 25 HB -880- Resolution No.2011-68 Exhibit C City of Huntington Beach Police Proposed Budget ® FY 2011112 Police Chief ADMINISTRATION/EXECUTIVE Administrative Assistant Police Lieutenant PROFESSIONAL STANDARDS Police Sergeant(2) COMMUNITY SUPPORT Community Relations Specialist UNIFORM =INVESTIGATIONS ADMINISTRATIVE OPERATIONS Police Captain Police Captain Police Captain Police Lieutenant Administrative Secretary Police Services Specialist pecialist PAIROL Police Lieutenant Police Lieutenant(6) Police Sergeant(3) SUPPORT SERVICES Police Sergeant(12) Police Officer(25) Facilities Maintenance Crewleader Police Officer(105) Civilian Check Investigator(2) Custodian(3) I Police Recruit(4) Forensic Systems Specialist Information Systems Technician IV Crime Scene Investigator(6) Crime Analyst Police Services Specialist TRAINING TRAFFIC ( Police Sergeant Police Lieutenant SCIENTIFIC IDENTIFICATION Police Officer(2) Police Sergeant(3) Police Phototimaging Specialist Police Services Specialist Police Officer(22) Latent Fingerprint Examiner(2.50) Police Records Specialist Police Services Specialist ALARMS Police Services Specialist AERONAUTICS RECORDS Police Sergeant Records Administrator PERSONNEL Police Officer(6) Police Records Supervisor(3) Administrative Analyst Senior Senior Helicopter Maintenance Police Records Specialist(10.50) Police Officer(2) Technician Police Services Specialist(5) Police Services Specialist Helicopter Maintenance Technician Police Systems Coordinator Court Liaison Specialist PAYROLL PARKING ENFORCEMENT ( Police Records Technician(6) I Accounting Technician 11(2) Parking/Traffic Control Supervisor Parking[Traffic Control Officer(16) NARCOTICS Administrative t Senior Police Sergeant SPECIAL ENFORCEMENT Police Officer(5) Accounting Technician II Police Lieutenant Police Sergeant(4) VI /INTELLIGENCECOMMUNICATIONS . Police Officer(22) Police Officer(2) Police Communications Manager Police Services Specialist Communications Supervisor(6) Communications Operator(18) ,IBIL Detention Administrator PROPERTY EVIDENCE Detention Shift Supervisor(4) Property Officer(2) Detention Officer,Nurse(4) Detention Officer(9) 403 HB°881_ Item 14. - 26 Resolution No.2011-68 Exhibit C City of Huntington Beach it Public Works - �\ Proposed Budget— FY 2011112 Director of Public Works _ ii �pMiNISTRATION Project Manager it Administrative Assistant it + Accounting Technician It Administrative Secretary Office Specialist Office Assistant 11 i ENGINEERING 3 TRANSPORTATION ( UTWTIES MAINTENANCE OPERATIONS GENERAL SERVICES 1 i I I 11 City Engineer ,1 il Transportation Manager I I Utilities Manager I' Maintenance Operations Manager ii I General Services Manager �i MAINTENANCE ADMINISTRATION I I,CONSTRUCTION ENGINEERING II ENGINEERING/� h WATER g$EWER ADMINISTRATION' ryF�FR4 FFR q. S Construction Manager I '! Principal Gvil Engineer ji Administrative Analyst Senior f '! Administrative Analyst Senior I FNERASTI RA VIr Administrative Secretary Sense Construction inspector(3) II Senior Traffic Engineer II ' Water Conservation Coordinator it Accounting Technician 11 I: Code Enforcement Officer I I� Survey Party Chief Traffic Engineering Technician SCADA Coordinator ` 1 Field Service Representative Survey Technician l(2) �I Office Assistant II SCADA I Technician ! ( Office Assistant II Contrail Administrator(2) �I 1 SIGNAL t Weretausekeusekeeper I I�! MAINTENANCE SCAPE MAINTENANCE Landscape Maintenance Supervi sor SIGN ENGINEERING Traffic Si naUtJ ht Creweader Stock Clerk ! Mechanical MaNiMT.'F NAN�n- Is orD Equipmenl Support Assistant F FET MAI Senior Civil Engineer(3) Signal I Traffic Si nai Electrician 1i Park Maintenance Crewieader I E ui _ 9 (2) Administrative Sevefary Equip Mains Crowleader Senior Engineering Technician I' Trafic Maintenance Service ij Irrigation Crewleader II Equip/Auto Maint Crewleader 3 �I Office Asmsant 11(2) () Civil Engineers Assistant I Lands Maint.Leadworker 3) I ! n9 ��'I Worker(2) �i Engineering Technician(.50) �) I' { I� Equip/Aido Main&.Leadwoker i Landscape Equipment Operator{2)11 Equipment Support Assistant I DEVELOPMENT ENGINFERIN• i I SI NC 8 MARKINGS i� WATER PRODUCTION/QUALITY Pest Control specialist Mechanic lll(5) J 1 Principal Civil Engineer(2) ii'I MAINTFNANC !� it I Mechanic 11 4 I I• �� li Water Production Supervise r TREE MAINTENANCE () Senior Civil Engineer(2) ! I Signs&Markings Crewleader I Cross Connection Control Specialist 2 !'; II I Marine Equipment Mechanic P ()I Tree Maintenance Supervisor ` Senior Engineering Technician Signs i nsLeadworker I I I 9 Water Quality Supervisor 'I Tree Maintenance Crewleadar iI Civil Engineering Assistant i Equipment Operator I i h FACILITY MAINTENANCE II II Water Quality Technician L� Tree Equipment Operator{3) I I ! Facilities Maint.Cmt44eader I Water Operations Gewleader I Field Service Representative � WATER AND SFWFR '�I� Ii i Water Operations Leadworker 2 ii Painter Leadworker _ Pe () I Maintenance Service Worker{2) EN IN RIN. I!iI I Water Systems Technician HI(3) !Facilities Maintenance Technician(3) I, Principal Civil I Engineer i� Electrician I! it Senior Civil 1� Water Systems Technician 11(5) STREET MAINTENANCE ii Engineer �� I I Plumber �i I' Civil Engineering Assistant(2) �� I I ,III StreeU Building Maintenance !, WATER DISTRIBUTION/METERS I f Supervisor I STORM WATER QUALITY li I Water Distribution Supervisor I I Street Maintenance LeadwoOperator (3(2) I ! II ' Water Dist Maint Crewleader i I Street Equipment Operator(3) Ill Principal Civil F✓Iglrteer I I 1 Mantenance Service �IAdmin Environmental Specialist(2)i I Water Dist Meters Crewleader Worker{5.50} Engineering Aide Water Dist Maint Leadworker(6) I'I II Water Dist.Meters Leadworker(2) e iI Water Equipment Operator(4) j! Water Service Worker(14) Water Meter Repair Technician(4) Il Senior Water Meter Reader I Field Service Representative !! Water Meter Reader(4) I. Accounting Technician 11 I Water Utility Locate WASTEWATER _ Wastewater Supervisor II Wastewater Operations Crewleader jI Wastewater Operations Leadworker(2) ! Wastewater Equip.Operator(5) �I Senior Wastewater Pump Mechanic Wastewater Pump Mechanic Wastewater Maint.Service Worker(7) 404 Item 14. - 27 xB -882- Res. No. 2011-68 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on September 6, 2011 by the following vote.- AYES: Shaw, Harper, Hansen, Carchio, Bohr, Dwyer, Boardman NOES: None ABSENT: None ABSTAIN: None Cg Clerk and ex-officikElerk of the City Council of the City of Huntington Beach, California 405 ATTACHMENT #3 406 HBrr, Item ,a_ 2 p CITY,OF HUNTINGTON BEACH' PROFESSIONACS TINW" , EllfttS LIS ISCAL YEAR 2011112,, CITY'A'7"TORNEY a, DivllsioKbi-Fund,,,,,, "4"', Pes6etofi6n A,, Amount City Attorney Professional Services $1 ;865,, Redevelopment-Legal Professional Services 7- A, Total Professional Services[ 407 Item 14. - 29 HB -884- w = " � aaa CITY,,4F HUMTINGT®Id BEACH �� r� � "�M 401 � a > r r �\ PROFI SSIONAL SERVICE CES'L1STlA1G FISCAL YEAR 2091/'62 Aft - y CITY.-,CLERK,,.,,,,,, Division or Fund' "`'<"beseiri tio%t ~,`;.; F '7` Amount. L City Clerk Administration Codification/Legal Review Services $90,600 E =4:t5Q0 City Clerk Administration Minutes/Webstreaming Services City Clerk Administration Software/Information Services CityClerk Administration Election/Consultation Services �4 V- Total Professional Services $39,Oi3a B-K H g; Item 14. - 3P t & A "J w,� �—CITY OF V H U NTINGTOR,-BEk PROWSSION SERVICES U S T"N ",MSCAL YEAW2011112M Pic CITY I 'NAG' J -Y, Drylsion orfund, Descri tion, �W-,, -ET fount,z Intergovernmental Federal Lobbying Services -i Administration Strategic Planning Services 500, yy ............ ik 1,P Z" .............. K Total Professional Serviced $�08,841 409 Item 14. - 31 HB -886- 'CITY OF"HUNT1I`4'dTON-,,,,'13 8 A H C a PROFESSIONAL,SERVICtS LISPING FISCAL YE AR 2011/12 ES COMMUNITYSERVIC Division or Amountj��,7 Park Acquisition&Development Design/Environmental/Architectural Professional Services .$25,000 raw4th of July 4th of July Run/Parade/Pubic Relations Professional Services $76600 ,i gp mid C Total Professional Services $101,600 410 HB -887- Item 14. - 3 V, k., t CITY OF HUNTI N I GTON BEACA -al,i,- FISCAL Y 2 Ix, I MA EGONOMkq PEVE&OMEN71, � ;�" "' " Arl ' V11 R Division or Fund'w *'r aescrq$tjloti° Amount-iX Business Development Consulting/Other Professional Services $1,200" Real Estate Services Appraisal Economic Analysis Professional Services f$74,090, Redevelopment Agency Appraisal Economic Analysis/Legal&Other Professional Services k $216,000 Housing Set Aside Compliance Monitoring Legal &Financial Professional Services -t3, 80,009Sl ' : zf, Total Professional Services w.$ti71°;200 411 Item 14. - 33 HB -888- W "pre "BI HUNTINGTOW EACH "D, I S- M PRO I FESS04kL-'§tRVIC R 201111 77 FISCALYEA V-toW, & A �,FJNANCI l N, A-A E -Pivisilorf�' n# D6 riptiow--'k, .............Wo 7. �---, Accounting Services Audit Professional Services/Other Professional Services $239,525 Retirement/Medical Supplement Actuarial Services 1-1$78,500 U 4 Total Professional Services[ $3118,025' 412 14B -889- Item 14. - 31' A g CITY F HUMTINGTON 13EACH--&'—', 77, k jg PROFESSI N C�ERViCES'LASTING ' E' il,1/12 " - F1 L E A Division or Fund "D&crp n Aiboun(" Emergency Response Pulmonary Consultants Physical Exams for Safety Personnel- 10065203 $25 A.- Pulmonary Consultants Physical Exams for Safety Personnel- 10065303 $8 ,20 Fire Prevention Bureau Veritas Environmental and Engineering Consulting- 10065201 Geosyntec Environmental and Engineering Consulting- 10065201 &0.05'� ➢ $4 Pulmonary Consultants Physical Exams for Safety Personnel- 10065201 Fire Medical Program Wittman Enterprises Medical Insurance Billing- 10065401 .$278&,Q00 Pulmonary Consultants Physical Exams for Safety Personnel- 10065402 $6.4'50 US Healthworks Physical Exams for Emergency Transport Personnel - 10065403 $12,250, V— 4 .M- Total Professional Servicesh77: $3`8' 1, 413 Item 14. - 35 HB -890- IT Ap a. CWY'OFMUNTINGTON,BEACH V a K11 AL SERVICtS",LISTING O PROFESSN At- FISCAL YEA EAA12 e A P HUMAWIRESOURCE'�`--- n "A Dkiiiislon or Fund' DesdryRi6K 735;,77 7w AV Human Resources Administration Legal Professional Services Recruitment&Retention Recruitment Professional Services ,mg,000;° Employee Relations Labor Consulting Professional Services Liability Insurance Consulting/Other Professional Services -000 $20b Employee Safety Medical Professional Services tv 50,000.`. Air Quality Fund Rideshare Program Professional Services $I 0,6W-, Ry Ae- Total Professional Services[ $1,5261500 414 HB -891- Item 14. - 3 -y' M, 'PTOWBE V, INTIN, *F, 70F, Aw"0 . PROFESSIONAL SERVICES'LIS KV FISCALYEAR2011/1" PLANNING,,,&)BUILDING 4 X, Div ii1o"i-Ftind,Z'." Descril 6fi Planning EIRs- 10060201 4233 000" Historical Element- 10060201 Affordable Housing- 10060201 Citywide Greenhouse inventory- 10060201 Inspection Services Inspection Services- 10060401 $50;000 4" Permit& Plan Check Services Plan Check Services- 10060501 ;350;000 A R Total Professional Services S $333 000 415 Item 14. - 37 HB -892- tM A J,t H CITY,0F4HUNT.1kd1T0N:BF-'AC- ,Jr` PROFESSIONAL-sERVICES LISTING' FISCALINEAR 2014/1.2. LICE: X 711 qiViS16 Deit-Aptioli ",10*-,, A Arnount Administrative Operations Crime prevention, Psychological and Ploygraph services Executive Legal consultation services Y3 Juvenile diversion services, Juvenile Rape exams, and blood Investigations technician services ,"2'Hi Uniform Gang services contract, SWAT and Pilot physical exams $65,699 <,T Total Professional Services 777 U7,5,912 416 HB -893- Item 14. - 3 C ITY�' F HUNT4INGTON BEACH VICESUSTING .-PROOES I 0'. F 201174 2 q PUBLIC ORKS-,�*,"� A, V 44, "'Amduht rtwo�Fund bei�eriptio' _;A� 1,101 H%4AU Public Works Adminstration-1100 Special studies, reports,assessments .4, Engineering/Development-1 00 Development processing, inspection, special services, parcel $ review, EIR review, infrastructure funding study - Transportation Management-100 Traffic studies, minor design, plan check,special studies 't1"'S", ,A lo'boo, Maintenance Operations-100 Consulting arborist, tree surveys, litigation reports,streets surveys, $,; special reports,safety/special training 0'00 General Services-100 Safety/special training 29.1,- Water Engineering-506 Development plan check, miscellaneous Studies, as-needed 200-,&0 modeling, and corrosion monitoring. Water Administration-506 Rate/Billing study, SCADA programming upgrades, safety/special $ 00, training Water Quality-506 Water quality sampling and analysis, compliance tracking program 221,"750 implementation, comprehensive water quality plan ' Water Use Efficiency-506 Water Conservation Specialist services,water conservation 121,000 education programs Water Security Improvements-506 Security systems design/review 100,000' Water Projects-506 Project design, construction management, inspection,testing 677 5 0 Water Master Plan-507 Design,technical services, project management Sewer Service Maintenance-511 SCADA programming upgrades, technical services • 40;000 Sewer Projects- 511 Project design, construction management,inspection, testing $ :Z- 11 7VQQ0,' AQMD Fund-201 Bicycle Master Plan, special studies,signal synchronization, minor design "$ki '4;265 060 Gas Tax-207 Construction management, inspection,testing, project design '128 000, Sewer Development Fund-21 0 Lift Station design,technical services ,&400,1000 Measure M-213 Project design, construction management, inspection, testing $: Prop 42-219 Project design, construction management, inspection,testing, 000 special studies 75Of'N 001, CDBG-861 Project design, construction management, inspection,testing $ 4,89�1 OCTA Grants-873 Transportation studies, design, environmental studies, inspection Iva" 276 000' Caltrans Grants-878 Project design, construction management, inspection,testing 2T,566, HBRR Bridge Rehab-961 Project design 600,000- :A. Total Professional Services114 T4,1170;750 417 -Item 14. - 39 HB -894- CITY;OF.HUNTINGTON BEACH PROFESSIONAL'SERVICES LISTING- FISCAL YEAR 201:1112' NON-DEPARTMENTAL and Descri lion °?i General Fund-Citywide Expenses Claims and Litigation Services :'$838,000- Debt Service and Transfers Auditing Services $112,800" �t . A' Total Professional Services $950,800 418 xB -895- Item 14. - 4( ATTACHMENT #4 419 Rem 14. . 41 xa -896- PROPOSED FY 2011/12 BUDGET REDUCTIONS SUMMARY, BY DEPARTMENT FTE REDUCTIONS Department Personnel Operating FY11/12 Eliminate Total Defund /Transfer City Attorney No personnel cuts. Reduction in ability to cost-effectively defend the City in litigation, specifically in cases requiring expert representation, and reduced ability to complete core services to internal Departments in a timely manner. City Clerk Reduction in temporary staffing will require that permanent employees leave Eliminated training will adversely affect certification and the ability to stay their work to staff the passport center during high volume times, regardless of abreast of new technology, legislation and professional development. other time constraints. Upgrades and enhancements to current technology for records, agendas, minutes and streaming will be curtailed. City Council No personnel cuts. Reduction in travel expenses. City Manager Reduction in management intern program expenditures, and cost allocation of Deputy City Manager to Community Services. Community Eliminating the PT Administrative Aide position has required the transfer of The elimination of the Funtime Day Camp summer program, including staffing, (2.00) (2.00) Services Youth in Government Day and Sister City activities to the City Manager is offset by the large number of contracted day camps on a continual basis Department, and places an additional burden on existing staff to handle throughout the season. The elimination of this program has not and is not website updates and grant administration.The Director position will continue anticipated to cause any distress within the community. Reducing'the Pier to be defunded, as well as, a Senior Administrative Analyst. Other reductions Plaza budget will eliminate contracted steam cleaning and sealing of the include the transfer of 50%of the PT Meals to Home Coordinator to donation pavers. The beach maintenance crew will perform spot cleanings on a weekly funds. basis and monitor the need for sealing. Other items include a $10,000 reduction in Marine Safety equipment& supplies which will require the close monitoring of supplies and safety equipment functionality. Economic The impacts of the elimination of the Director of Economic Development, The Business Development Program has decreased its marketing and (6.00) (6.00) Development Housing Manager, two (2) Assistant Project Managers, Development advertising budgets as well as assistance to the Chamber of Commerce Specialist and Administrative Assistant positions, funded through the Economic Development Conference. However, an increase will occur in x Redevelopment Agency and Housing Fund, will create additional work on the operating accounts linked to higher sales tax sharing agreements and the 00 remaining positions and a slight increase in response time. However, Transient Occupancy Tax Agreement with the Marketing and Visitors Bureau. projects, though delayed, will not be eliminated. The Real Estate Division The Redevelopment Agency has reduced professional services funding, will have less availability to perform appraisals,title searches and professional including on-call engineering, architectural and financial services. The services. reduction may limit the ability to analyze future development projects. Finance/City No personnel cuts. Reduction in contract staffing for cashiering services and other contract Treasurer services. Reduction in conferences and training will affect staffs ability to keep abreast of the latest finance and accounting standards and requirements. Fire Elimination of the Deputy Fire Marshal position will create workload impacts Reduction of operating expenditures, including training, will affect all (1.00) (1.00) for other department programs and supervisory personnel. In addition, a department programs, including emergency response, fire prevention, Development Specialist position will be converted to a non-safety position for emergency preparedness, FireMed, etc. The reduction of advertising and additional cost savings. marketing funding for the FireMed Program will impact membership recruitment efforts, thereby potentially impacting the General Fund revenue associated with this program. Human No personnel cuts. Reduction in awards and presentations, training, supplies, dues and isources memberships, PC maintenance, professional and contract services. CD Reductions will impact staff morale and breadth and scope of training opportunities for staff development. .1 8/30/2011 2:56 PM Page 1 of 2 420 r+ CD PROPOSED FY 2011/12 BUDGET REDUCTIONS SUMMARY, BY DEPARTMENT FTE REDUCTIONS i )epartment Personnel Operating FY71/12 Eliminate Total 4 Defund /Transfer W formation No personnel cuts. Reduction in expenses by negotiating with vendors and the one-time Services elimination of the annual JDE software maintenance due to the pending upgrade of the City's financial system. Telephone and maintenance cost reductions reflect the installation of a replacement telephone system that uses the City's existing data network and eliminates lines previously leased from the telephone company and the reduction in the number of City-issued cell hones. Library The loss of the Theater Technician and a full-time Librarian will further reduce Reduction in operating costs will threaten the maintenance and continued (2.00) (2.00) Services direct public service as well as the library's ability to plan, implement and existence of the library's popular and iconic aquarium. Magazine and follow-through on the innovation and project management necessary to database subscriptions will be reduced, diminishing education and research maintain essential services with reduced funding. options. Reductions in important supplies and services like carpet cleaning will have an impact on the maintenance of the Central Library with its thousands of daily visitors. Planning and Elimination of the Senior Admin Analyst will cause the zoning entitlement Reduction in computer supplies, radio maintenance, and Imaging (SIRE) (1.00) (1.00) Building processing time, contract preparation and processing times to be longer. costs for the Digital Imaging Program. Reduction in Digital Imaging Program Data collection/analysis assignments and response to outside agency surveys will delay the implementation of viewing Planning Documents on the web. will be slower. Reduction in computer supplies will result in longer replacement times for equipment(job card label machines and counter printers). Police One (1) lieutenant held vacant for 3/4 of the fiscal year. This position Reduction of Animal Services Contract. Police Department will actively assist (6.00) (4.00) (10.00) manages the Training Bureau and Support/General Services and is the Orange County Animal Control to increase number of dogs licensed in the representative to the City and County Emergency Operations Center. Five(5) City therefore allowing Animal Control to decrease service contract due to the Police Officers held vacant in the Patrol and Traffic Bureau Units increasing increased revenue. response times to calls for service and less proactive policing. One (1)Police Services Specialists will be eliminated from the Investigation Division. Less cr investigative assistance to detectives will be available and less oversight of y pawn shop activity.Three(3)Police Records Specialist will be eliminated from the Records Bureau.To meet core service of managing police documents and preparing them for court,Transcribing Unit will be closed and existing staff will be reassigned to the Records Bureau. Three (3) part-time positions will be eliminated from the Aero Unit, Training Unit and Records Bureau reducing clerical assistance to units.Other staff will be assigned workload. Reduction in overtime for criminal cases, with the exception of serious felonies, will not receive immediate follow-up. Public Works Reductions include the transfer of 50%of the salaries for two(2)Construction Funds were added to the operating budgets of the affected divisions for (7.00) (7.00) Inspectors to the Water Fund and Sewer Service Fund and one (1) contract maintenance to help offset the operating and service impacts of the Maintenance Service Worker to the Measure M Fund to fill a slot vacated by personnel reductions. another employee's transfer to a different Department. These transfers will more accurately reflect current job assignments. Other reductions involve the elimination of seven(7) positions that would affect the level of maintenance of arks,fleet,and streets. t0.00} (20.00) (29,00)11 8/30/201 1 2:56 PM Pao-9,of 2 421 PROOF OF PUBLICATION ---- PUBLIC HEARING � t M OF NUNiINGTON BEACH Notice of Public Hearing on the Proposed City Bud get'for Fiscal Year 2011/2012 �� ®� CALIFORNIA) be.Notice is hereby given that a public hearing will j be,held by the'City Council of;the City of Huntington Beach, in the Council Chambers of ` ��o the,Civic,Center, Huntington Beach, CA;-located 1 at 2000 Main Street, at the hour of 6:00 PM, or as soon as possible thereafter, on Tuesday, COUNTA�®�p1�V ®� ®®�fr1p�g \ the 6th of'September 2011, for the purpose of Y i ORANGE N E J considering the City Budget for Fiscal Year 2011/2012., The proposed budget for FY 2011/2012 totals $312,231,981 including General Fund Expen- ditures of$183,547,977.The complete,proposed am a citizen of the United States and a budget for FY 2011/2012 may be reviewed by resident of the Count of Los Angeles; I the public from the AM toerk PM, Monday y 9 � through Friday in the City Clerk s Office at am over the age of eighteen years and Hall, al Li Main Street„second floor, the city, � Central Library located at 71'11 Talbert Avenue, not a art to or interested in the notice and all branch libraries. The public may obtain party copies of the,proposed budget for FY 2011/2012 from .the city' s- website at http://w published. I am a principal clerk of the huntingtonbeachca.gov. i HUNTINGTON BEACH Pursuant to Huntington Beach Municipal Code Section 14.54.070, as part of the annual budget INDEPENDENT, which was adjudged a presented forreceptandfieuser charges will be newspaper of general circulation on All interested persons are invited in attend the g budget hearing to express their opinions for,or September 29 1961 case A6214 and against,.the proposed budget with written e r i oral comments. Written`communications to the June 11 1963 case A24831 for the I, city Council should be mailed to the Office of e t the CityityClerk at the address below. Furtherer information may be obtained from the Finance City of Huntington Beach, County of Department, 2000 Main Street, Huntington Beach, CA, 92648.2702 or by.telephone (714) Orange, and the State of California. i 536-5630.' Attached to this Affidavit is a true and The City of Huntington Beach endeavors to accommodate persons of handicapped status in the admission or access to, or treatment or d complete copy as was printed and employment in, city programs or activities. The + i empl ye°ntington Beach is an equal opportunity published on the following date(s): Dated:August 18,2011City of Huntington Beach By:loan Flynn,City Clerk Thursday August 18 2011 200o Huntington Beach,9 9 ; Huntington Beach,CA 92648-2702 Telephone:(714)536-5227 QityClerkAgendaC surfcity-hb:org httg://www.huntingohbeachca.gov/ certify (or declare) under penalty of perjury that the foregoing is true and correct. Executed on September 6, 2011 at Los Angeles, California nature 422 /� i City of Huntington Beach Budget Process and Calendar ' Adopted Budget — FY 2011/12 Date Budget Procedure Action By 0414/11 A kickoff meeting is held to review the directive for preparation of the Director of Finance FY 2011112 budget. 04/5111 Departments begin preparing their respective budgets including Departments Through entering proposed budgets into the accounting system. 04/28/11 04/28/11 Individual Capital Improvement Project (CIP) requests are completed Departments and submitted to the Public Works Department. 04/28/11 Budgets are submitted to Budget & Research. Departments 05/04/11 Revenue projections are completed and submitted to the City Director of Finance Manager. Budget & Research 05/09/11 The City Manager's office conducts meetings with all departments to City Manager Through review budget requests. Departments 06/02/11 Director of Finance Budget & Research O6/15/11 Capital Improvement Program is submitted to Planning and Public Public Works Works Commissions. 07/25/11 Departments and Budget & Research are advised regarding final City Manager budget adjustments prior to preparation of the Proposed FY FY2011/12 Budget Document. Budget & Research prepares the document for submission to the City Council. 08/08/11 The Proposed Budget for FY 2011/12 is submitted to the City City Manager Council per the City Charter. 08/09/11 Accounting and Purchasing staff begin working with departments Accounting Staff regarding encumbrance carry-overs and the pending closure of Purchasing Staff "Open Purchase Orders" prior to the new fiscal year. Departments 08/15/11 The City Manager conducts a budget study session and City Manager presentation of the Proposed FY 2011/12 Budget/CIP for the public City Council and City Council at their regular meeting. Direction is requested from the City Council regarding preparation of the Budget/CIP Resolution. 423 City of Huntington Beach Budget Process and Calendar 0 Adopted Budget — FY 2011/12 Date Budget Procedure Action By 09/06/11 A public hearing is conducted by the City Council of the City City Council Manager's Proposed Budget/CIP for FY 2011/12. Following City Manager completion of the public hearing, the City Council may adopt the Departments budget by resolution, or shall either close or continue the hearing to a future date for budget adoption. 09/06/11 The Proposed Budget/CIP for FY 2010/11 is adopted by resolution City Council of the City Council. 10/01/11 Fiscal Year 2010/11 is activated and departments begin operating Accounting Staff within the new budget. Departments 12/06/11 The completed Adopted Budget document is submitted to the Budget & Research Government Finance Officers Association (GFOA) for participation in the Budget Awards Program. 424 -• City of Huntington Beach Financial Policies Adopted Budget - FY 2011/12 FINANCIAL REPORTING AND ACCOUNTING STANDARDS ❑ The City's accounting system will be maintained in accordance with generally accepted accounting practices and the standards of the Government Accounting Standards Board (GASB) and the Government Finance Officers Association (GFOA). ❑ The annual financial report will be prepared within six months of the close of the previous fiscal year. The City will use generally accepted accounting principles in preparing the annual financial statements and will attempt to qualify for the Government Finance Officers Association's Excellence in Financial Reporting Program. ❑ The City will strive for an unqualified audit opinion. An unqualified opinion is rendered without reservation by the independent auditor that financial statements are fairly presented. ❑ The City will contract for an annual audit by a qualified independent certified public accounting firm. The independent audit firm will be selected through a competitive process at least once every five years. The contract period will be for an initial period of three years, with two one-year options. BUDGETING ❑ The budget will be prepared consistent with the standards developed by the Government Finance Officers Association and California Society of Municipal Finance Officers (CSMFO). In addition, a summary version will be provided to the public in a user-friendly format. ❑ The City will maintain a balanced operating budget for all funds with estimated revenues being equal to, or greater than, estimated expenditures, and with periodic City Council reviews and necessary adjustments to maintain balance. ❑ On-going revenues will support on-going expenditures. Revenues from one-time or limited duration sources will not be used to balance the annual operating budget. ❑ Support function appropriations will be placed in the department in which they are managed. GENERAL FUND BALANCE ❑ There is established an Economic Uncertainties Reserve commitment in the General Fund. The monetary goal of this commitment is equal to the value of two months of the General Fund expenditure adopted budget amount. ❑ Appropriations from the Economic Uncertainties Reserve commitment can only be made by formal City Council action. Generally, appropriations and access to these funds will be reserved for emergency situations. Examples of such emergencies include, but are not limited to: • An unplanned, major event such as a catastrophic disaster requiring expenditures over 5% of the General Fund adopted budget • Budgeted revenue taken by another government entity Drop in projected/actual revenue of more than 5% of the General Fund adopted revenue budget ❑ Should the Economic Uncertainties Reserve commitment be used, and its level falls below the minimum amount of two months of General Fund expenditures adopted budget, the goals is to replenish the fund within three fiscal years. 425 City of Huntington Beach Financial Policies i Adopted Budget - FY 2011/12 ❑ In addition to the Economic Uncertainties Reserve, there are three permanent reserves established for the purpose of smoothing annual operating budgets: providing flexibility and the ability to take advantage of favorable financial/business conditions, and; providing a source to fund unforeseen expenditures. Appropriations from these reserves can only be made by formal City Council action. These permanent reserves are: • Equipment Replacement Reserve for the acquisition of rolling stock, other movable assets, pumps, engines, and any equipment needed to sustain city infrastructure. Planned appropriations from this fund are identified during the annual budget process. The replenishment of this Reserve is outlined below. • Capital Projects Reserve for the construction of city infrastructure. Planned appropriations from this fund are identified during the annual budget process in concert with the Capital Improvement Plan. The replenishment of this Reserve is outlined below. Litigation Reserve for unforeseen litigation losses exceeding the amount budgeted in the current year. The monetary goal for this Reserve is generally set at the city's self insured limit. This fund will be replenished each year through the annual budget process. ❑ Allocation of the audited General Fund unassigned fund balance (or increases in the Economic Uncertainties Reserve) will be done as follows if, and until, the Economic Uncertainties Reserve commitment is fully funded (i.e., two months of General Fund expenditures): • 50% to Economic Uncertainties Reserve commitment • 25% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment ❑ Once the Economic Uncertainties Reserve commitment attains full funding, unassigned fund balance will be divided as follows: • 50% for Infrastructure Fund • 25% to Capital Improvement Reserve (CIR) commitment • 25% to Equipment Replacement commitment ❑ Any unassigned revenues received during the fiscal year will be added to the fund balance of the General Fund. FUND BALANCE CLASSIFICATION ❑ The City's fund balance is made up of the following components: • Nonspendable fund balance typically includes inventories, prepaid items, and other items that, by definition cannot be appropriated. • The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. 426 City of Huntington Beach Financial Policies Adopted Budget — FY 2011/12 • The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Council. The City Council has authority to establish, modify, or rescind a fund balance commitment. • Amounts in the assigned fund balance classification are intended to be used by the City for specific purposes but do not meet the criteria to be classified as restricted or committed. The City Administrator or designee has the authority to establish, modify, or rescind a fund balance assignment. • Unassigned fund balance is the residual classification for the City's funds and includes all spendable amounts not contained in the other classifications. ❑ The City considers restricted or unrestricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. ❑ The City's committed, assigned, or unassigned amounts are considered to have been spent when an expenditure is incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used. APPROPRIATION AUTHORITY ❑ The City Council is the appropriation authority for the City Budget. As required by state law, appropriations expire at the end of each fiscal year. NON-DEPARTMENTAL BUDGET ❑ The City shall maintain a non-departmental budget that is used for expenditures that do not apply to a specific department, are Citywide in nature, or shared by several departments. The Director of Finance and City Administrator shall be responsible for administration of this budget. OPERATION OF THE CAPITAL IMPROVEMENT RESERVE (CIR) COMMITMENT ❑ The Capital Improvement Reserve (CIR) will only be used to budget for, and construct, capital improvement projects identified in the City's five-year Capital Improvement Plan (CIP). ❑ Savings from completed capital improvement projects will be retained for use on other infrastructure projects. ENTERPRISE FUNDS ❑ An Enterprise Fund is a type of proprietary fund used to report an activity for which a fee is charged to external users for goods or services. The City will set users fees for each enterprise fund at a rate that fully recovers the direct and indirect costs of providing service. ❑ The City will adjust user fees as necessary to ensure that enterprise funds do not collect revenues at a rate in excess of the fund's operating, capital, and reserve requirements. ❑ Enterprise funds will be supported by their own rates and not subsidized by the General Fund. ❑ Enterprise funds will pay their share of overhead services provided by the General Fund. 427 `F. City of Huntington Beach Financial Policies Adopted Budget — FY 2011/12 SPECIAL REVENUE FUNDS ❑ A Special Revenue Fund is used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. ❑ The City Council will establish which revenues require placement into a special revenue fund. ❑ The City Council will establish which expenditures will be expensed to each special revenue fund. DEBT ISSUANCE & MANAGEMENT ❑ The City will not use long-term debt to pay for current operations. ❑ The City will strive to construct capital and infrastructure improvements without incurring debt. Debt financing will be considered for capital and infrastructure improvements when one or more of the following circumstances exist: • When the term of the debt does not extend beyond the useful life of the improvements • When project revenues or specific resources will be sufficient to service the long-term debt • When the cost of debt is less than the impact of the cost caused by delaying the project CHARGES & USER FEES ❑ "User Fees' are fees for services that are exclusively provided by the City and cannot legally exceed the cost of the service provided nor the statutory limit (if lower). User Fees will be reviewed and/or revised periodically by the City Council. User Fees that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. ❑ "Charges' are fees that have no statutory limit and typically are set at "market rates' since the public can choose to obtain these services from other sources. Charges will be reviewed and/or revised periodically by the City Council. Charges that do not recover all direct and indirect costs of service will be clearly identified and must be approved by the City Council. o The City Council will be presented annually with a list of all User Fees and Charges indicating when they were last changed. ❑ Fees for infrastructure improvements required by new development will be reviewed annually to ensure that the fees recover development related expenditures. CAPITAL MANAGEMENT ❑ The City will prepare a five-year Capital Improvement Plan (CIP). The plan will be developed biannually and updated annually. The Capital Improvement Plan will include current operating maintenance expenditures, funding to support repair and rehabilitation of deteriorating infrastructure, and the construction of new infrastructure projects. ❑ Prior to planning the construction of new infrastructure, the improvement's future operating, maintenance, and replacement costs will be forecast and matched to available revenue sources in the operating budget. 428 City of Huntington Beach Financial Policies Adopted Budget — FY 2011/12 BASIS OF BUDGETING ❑ Governmental, agency and expendable trust fund types, and pension trust funds use a modified accrual basis of accounting. These funds recognize revenue when it is susceptible to accrual. It must be measurable and available to finance current period expenditures. Examples include property taxes, sale tax, governmental grants and subventions, interest and charges for current service. Revenues not susceptible to accrual include certain licenses, permits, fines and forfeitures, and miscellaneous revenue. The City of Huntington Beach recognizes expenditures when it incurs a measurable liability, with the exception of interest on long-term debt, which is recognized when it is due. ❑ The City accounts for proprietary fund types and pension trust funds on the accrual basis, similar to private businesses, recognizing revenue when earned, regardless of the date of receipt, and recognizing expenses when they are incurred. The City selected under GASB Statement 20, to apply all GASB pronouncements as well as an official statement of opinions of the Financial Accounting Board. ❑ The budget includes estimates for revenue that, along with the appropriations, comprise the budgetary fund balance. The appropriated budget covers substantially all fund type expenditures. The City Council adopts governmental fund budgets consistent with generally accepted accounting principles as legally required. There are no significant unbudgeted financial activities. Revenues for special revenue funds are budgeted by entitlements, grants, and estimates of future development and growth. Expenditures and transfers are budgeted based upon available financial resources. The City uses an encumbrance system as an aid in controlling expenditures. When the City issues a purchase order for goods or services, it records an encumbrance until the vendor delivers the goods or performs the service. At year-end, the City reports all outstanding encumbrances as reservations of fund balance in governmental fund types. The City then re-appropriates these encumbrances into the new fiscal year. FUND BALANCE DEFINITIONS AND PROJECTIONS ❑ The City is reporting estimated changes in fund balances for all funds with adopted budgets for the current fiscal year. The City has chosen to report certain major funds individually and the others combined within the annual audit. Major funds used in the City's Comprehensive Annual Financial Report (CAFR), plus selected other funds are described. Within the budget document, all funds operated by the City are individually presented. ❑ For governmental funds, the fund balances represent the estimated effort of the adopted budget on the unassigned fund balance that will be reported in the CAFR for prior fiscal year completed. This amount represents the amount available for appropriation by the City Council. ❑ For fiduciary and enterprise funds, the fund balances reported represent the net working capital (current assets minus current liabilities) shown in these funds. This amount closely parallels the unrestricted net assets shown on the CAFR. ❑ The estimated capitalized proprietary fund expenditures represent the estimated amount of expenditures that will be used for fixed assets. In enterprise funds, fixed assets are not recorded as expenditure in the year incurred, but are depreciated over their useful lives. 429 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Council Adopted Budget — FY 2011/12 The following are activities on which the Mayor and City Council Members could expend city funds: • League of California Cities, Orange County Division monthly general membership meetings • Quarterly League of California Cities Policy Committee meetings • League of California Cities, Orange County Division Board of Directors or Executive Committee meetings • League of California Cities Annual Conference • Various League of California Cities training workshops and/or subcommittee meetings • Meetings of the Orange County City Selection Committee • Meetings of the Orange County Mayors' Round Table • Orange County Council of Governments Board meetings and General Assembly • Southern California Association of Governments meetings and General Assembly • Various Huntington Beach Chamber of Commerce functions • Various community organizations' events and fundraising activities • Various state organizations' events and fundraising activities • Various national organizations' (such as the National League of Cities, the United States Conference of Mayors, and others) events and workshops • Various educational workshops put on by the above organizations and others • Possible trip to one of our two sister cities, Anjo, Japan and Waitekere, New Zealand • Trips to Washington, D. C. to meet with federal legislators or federal agencies on issues of interest to the City • Trips to Sacramento, California to meet with state legislators and/or state agencies on issues of interest to the City • Hosted meetings with representatives from other governmental agencies such as our state or federal legislators, agency representatives, or City Council Members from other cities 430 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Council Continued Proposed Budget — FY 2011/12 • Association of California Cities —Orange County Monthly Meetings • Association of California Cities — Orange County Board of Directors or Executive Committee Meetings • Association of California Cities —Orange County training workshops and/or subcommittee meetings • Orange County LAFCO • Meetings and events for Appointed Committees of various organizations 431 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Attorney Adopted Budget — FY 2011/12 The following are activities on which the City Attorney could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or city-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the League of California Cities, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4`h of July, Association of Volleyball Professionals (AVP) art center features, activities, and expenses related to the events • Litigation expenses 432 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Clerk Adopted Budget — FY 2011/12 The following are activities on which the City Clerk could expend city funds: • Various business meetings/events with business leaders, consultants, vendors, and media • Community meetings or events on general, city, and/or department- specific issues • Attendance at professional conferences, board meetings and other meetings and events such as the Southern California City Clerks Association (SCCCA), the Orange County City Clerks Association (OCCCA), the Beach Cities Clerks Association, the City Clerks Association of California (CCAC), the International Institute of Municipal Clerks (IIMC), the League of California Cities (LOCC), The Association of California Cities Orange County (ACCOC), the California Association of Clerks and Election Officials (CACEO), the Orange County Association of Records Managers and Administrators (ARMA), the Huntington Beach Chamber of Commerce membership meetings, the Huntington Beach Chamber of Commerce Planning Conference, the Huntington Beach Chamber of Commerce Economic Conference, California City Clerks Association New Law and Election Seminar, SIRE Conference, SIRE Roundtable meetings, the Granicus Annual Conference, Nuts & Bolts for Clerks, Senior Saturday, Surf City Nights, Technical Track for Clerks (TTC), Orange County Registrar of Voters (OCROV), National Notary Association (NNA), Easter Hunt, ICMA Conference Meetings, Women Leading Government (WLG), Leadership Committee, Youth in Government Day, Fair Political Practices Commission Seminars (FPPC), including specialized conferences for work-specific topics and economic conferences; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • City Clerk related books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4`h of July, art center features, public safety awards, and activities and expenses related to public outreach events 433 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Treasurer Adopted Budget — FY 2011/12 The following are activities on which the City Treasurer could expend city funds: • Various business meetings/events with business leaders, owners, consultants, or vendors • Community meetings or events on general or city-specific issues • Attendance at annual professional conferences, board meetings, and other meetings such as the California Municipal Treasurers Association, the Association of Public Treasurers of the United States and Canada, the League of California Cities, the Government Finance Officers Association, the California Society of Municipal Finance Officers, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, hotel, meals, and other incidental expenses • Occasional trips to testify/lobby on specific city issues to Sacramento or to Board of Equalization meetings • Books, training, certifications, and publications relevant to the work environment • City events and city-supported functions such as 4ch of July, Association of Volleyball Professionals (AVP,) Art Center events and other similar activities. 434 City of Huntington Beach AB1234 Disclosure Reimbursement Expenses for the City Manager Adopted Budget — FY 2011/12 The following are activities on which the City Manager could expend city funds: • Various business meetings with Chamber President and Board Members • Various business meetings with Conference and Visitors Bureau President and Board Members • Various business meetings with business leaders and owners • Occasional meetings with developers regarding project issues or status • Community meetings on general or city-specific issues • Consultant meetings on specific city projects • Attendance at annual professional conferences and meetings such as International City Management Association, American Society of Public Administrators, League of California Cities, Municipal Management Assistants of Southern California, Alliance for Innovation, Government, including specialized conferences for work-specific topics; reimbursement may include parking, transit, airfare, mileage, and other incidental expenses • Occasional trips for lobbying on specific city issues to Sacramento, California or Washington, D.C. • Books and publications relevant to the work environment • City events and city-supported functions such as 4th of July, Association of Volleyball Professionals (AVP,) art center features, activities, and expenses related to the events 435 INTENTIONALLY LEFT BLANK City of Huntington Beach Ratios of Outstanding Debt by Type `; " (In Thousands) A Adopted Budget - FY 2011/12 Fiscal Year Ending September 30, Long-Term Indebtedness 2007 2008 2009 2010 2011 Governmental Activities: Judgment Obligation Bonds 10,795 10,050 6,774 5,989 5,179 Public Financing Authority 66,330 63,130 59,815 55,385 49,475 Redevelopment Agency 53,736 51,532 57,459 54,918 52,433 Other Long-Term Obligations 2,281 1,681 1,161 8,006 6,440 Total Governmental Activities: 133,142 126,393 126,209 124,298 113,527 Business Activities: Capital Leases 12 9 6 3 - Total Business Activities: 12 9 6 3 Total Long-Term Indebtedness: 133,154 126,402 125,215 124,301 113,627 Fiscal Year Ending September 30, 2007 2008 2009 2010 2011' a Population 202,250 201,993 202,480 203,484 190,377 Debt Per-Capita 658 626 578 576 596 Total Personal Income (In Thousands) 7,626,443 8,000,943 8,207,324 8,440,720 7,356,548 Per-Capita Personal Income 37,708 39,610 40,534 41,481 38,642 Unemployment Rate 3.40% 4.70% 7.90% 7.50% 7.40% Total Employment 121,100 119,300 114,100 113,100 110,600 FY 10/11 population decrease primarily attributed to the US Census adjustment 437 I City of Huntington Beach Statement of Direct and Overlapping Bonded Debt Adopted Budget - FY 2011/12 2010/11 Assessed Valuation: $26,675,158,861 (after deducting$1,769,142,738 of incremental redevelopment valuation) Debt Repaid with Property Taxes (Tax and Assessment Debt): w Debt Percent Applicable to Tax Debt: Applicable city Metropolitan Water District 1.4920% 3,359,745 Coast Community College District 30.1890% 95,941,809 Huntington Beach Union High School District 77.6450% 175,928,039 Huntington Beach City School District 97.1950% 24,458,113 Westminster School Disrict 41.6320% 14,044,839 Los Alamitos Unified School District Facilities District No. 1 1.2680% 871,384 Los Alamitos Unified School District Community Facilities District 1990-1 1.1470% 82,699 City of Huntington Beach Community Facilities Districts 1990-1, 2000-1, 2002-1, 2003-1 100.0000% 41,920,000 Tax and Assessment Debt: 366,606,628 Other Debt: Other Entities: Orange County General Fund Obligations 18,782,115 Orange County Pension Obligations 3,393,785 Orange County Board of Education Certificates of Participation 1,356,790 MWDOC Facilities Corporation 1,022,730 North Orange County Regional Occupation Program Certificates of Participation 12,243 Coast Community College District Certificates of Participation 6,196,292 Huntington Beach Union High School District Certificates of Participation 46,327,736 Los Alamitos Unified School District Certificates of Participation 231,310 Fountain Valley School Districts Certificates of Participation 3,107,052 Huntington Beach School District Certificates of Participation 16,581,467 Ocean View School District Certificates of Participation 6,377,683 Westminster School District Certificates of Participation 10,054,128 City of Huntington Beach Judgment Obligation Bonds 5,179,000 City of Huntington Beach General Fund Obligations: 49,475,000 Total Gross and Overlapping Bonded Debt Not Repaid by Property Taxes: 168,097,331 Less Self Supporting Debt of MWDOC 1,022,730 Total Net Direct and Overlapping General Fund Obligation Debt: 167,074,601 Gross Combined Total Debt: 623,681,229 Ratios to 2010/11 Assessed Valuation: Total Overlapping Debt and Assessment Debt 1.25% Ratios to Adjusted Assessed Valuations: Combined Direct Debt($54,654,000) 0.20% Gross Combined Total Debt 1.97% . Net Combined Total Debt 1.96% State School Building Aid Repayable as of 6/30/11: $0 Source: California Municipal Statistics and City of Huntington Beach Finance Department 438 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2011/12 Object Account& FY 2007/08 FY 2008109 FY 2009/10 FY 2010111 FY 2010111 FY 2010/11 FY 2011112 Fundl Business Unit Description Actual Actual Actual Adopted Revised Actual Adopted Non-Departmental 10040101 88030-Principal 208,526 254,117 300,000 300,474 298,526 300,000 10040101 88070-Interest 90,000 44,409 Total Non-Departmental 298,526 298,526 300,000 300,474 298,526 300,000 Citywide Leases 10040102 88030-Principal 510,490 49,691 10040102 88070-Interest 68,287 3,125 Total Citywide Leases 578,777 52,816 PARS Annuity Payments 10040108 88010-Debt Service Exp 1,586,767 10040108 88030-Principal 81,937 0 1,586,767 1,586,767 Total PARS Annuity Payments 81,937 1,586,767 1,586,767 1,586,767 Administration 20945101 88090-Interfund Interest GF 66,096 35,149 15,862 Total Administration 66,096 35,149 15,862 Rehabilitation Loans 21580301 88070-Interest 92,131 62,532 42,233 17,532 Total Rehabilitation Loans 92,131 62,532 42,233 17,532 HBPFA 1997 40140101 88030-Principal 80,000 94,418 90,000 40140101 88070-Interest 162,883 158,633 78,211 Total HBPFA 1997 242,883 243,051 168,211 HBPFA 2000A 40140102 88030-Principal 700,000 730,000 40140102 88070-Interest 743,996 713,371 340,261 Total HBPFA 2000A 1,443,996 1,443,371 340,261 HBPFA 2001A 40140103 88030-Principal 675,000 700,000 725,000 750.000 750,000 750,000 785,000 40140103 88070-Interest 1,311,969 1,287,500 1,261,250 1,234,000 1,233,156 1,174,510 4,000 Total HBPFA 2001A 1,986,969 1,987,500 1,986,250 1,984,000 1,983,156 1,924,510 789,000 HBPFA 2001 B 40140104 88030-Principal 1,745,000 1,800.000 1,880,000 1,955,000 1,955,000 1,955,000 2,030,000 40140104 88070-Interest 874,818 818,105 737,105 662,000 662,000 661,610 589,000 Total HBPFA 2001 B 2,619,818 2,618,105 2,617,105 2,617,000 2,617,000 2,616,610 2,619,000 HBPFA 2010A 40140105 88030-Principal 925,000 931,300 931,300 620,000 937,000 40140105 88070-Interest 158,494 311,300 311,300 619,311 302,000 Total HBPFA 2010A 1,083,494 1,242,600 1,242,600 1,239,311 1,239,000 Debt Svc Grand Coast CFD2000-1 40540101 88030-Principal 295,000 305,000 325,000 340,000 340,000 340,000 340,000 40540101 88070-Interest 943,223 928,473 912,460 895,000 895,000 894,116 40540101 88090-Interfund Interest GF 895,000 Total Debt Svc Grand Coast CFD2000-1 1,238,223 1,233,473 1,237,460 1,235,000 1,235,000 1.234,116 1,235,000 Debt Svc Special Tex CFD1990-1 40640101 88030-Principal 95,000 95,000 100,000 110,000 110,000 110,000 110,000 40640101 88070-Interest 87,419 83,259 78,500 70,000 72,211 71,859 65,000 Total Debt Svc Special Tax CFD1990-1 182,419 178,259 178,500 180,000 182,211 181,859 175,000 Non-Departmental 40740101 88030-Principal 2,354,329 40740101 88070-Interest 345,654 Total Non-Departmental 2,699,983 RDA Project Debt Payments 40780101 88010-Debt Service Exp 500,000 500,000 40780101 88030-Principal 2,986,697 1,115,248 3,285,000 3,285,000 679,341 2,524,000 40780101 88070-Interest 584,459 2,272,146 287,000 287,000 59,444 633,000 Total RDA Project Debt Payments 3,571,156 3,387 394 4,072,000 4,072,000 738,785 3,157,000 439 City of Huntington Beach Debt Service & Interfund Interest Expenditures Major Funds Adopted Budget - FY 2011/12 Object Account& FY 2007108 FY 2008/09 FY 2009110 FY 2010111 FY 2010111 FY 2010111 FY 2011112 Fund/Business Unit Description Actual Actual Actual Adopted Revised Actual Ado led RDA 1999 Tax Allocation Bond 40780201 88030-Principal 380,000 390,000 410,000 430,000 430,000 430,000 450,000 40780201 88070-Interest 364,989 349,789 333,799 317,000 317,000 313,794 298,000 Total RDA 1999 Tax Alloa 744,989 739.789 743,799 747,000 747,000 743,794 748,000 RDA 2002 Tax Allocation 40780202 88030-Principal 845,000 870,000 910,000 945,000 945,000 945,000 995,000 40780202 88070-Interest 771,743 742,168 711,718 677,000 677,000 629,965 641,000 Total RDA 2002 Tax Allocation Bond 1,616,743 1,612,168 1,621,718 1,622,000 1.622,000 1,574,965 1.636:000 Debt Svc McDonnell CFD 2002-1 40940101 88030-Principal 25,000 30,000 40,000 50,000 50,000 50,000 55,000 40840101 88070-Interest 297,490 296,315 295,230 293,000 293,000 291,718 290,000 Total Debt Svc McDonnell CFD 2002-1 322,490 326,315 335.230 343,000 343,000 341,718 345,000 Debt Svc Bella Tema CFD2003-1 41040101 88030-Principal 465,000 485,000 500,000 520,000 520,000 520,000 545,000 41040101 88070-Interest 1,339,995 1,323,488 1,304,815 1,284,000 1,284,000 1,284,065 1,263,000 Total Debt Svc Bella Terra CFD2003-1 1,804,995 1,808,488 1.804,815 1,804,000 1,804,000 1,804,065 1,808,000 BID-Auto 70180101 88010-Debt Service Exp 92,400 22,000 22,000 70180101 88030-Principal 20,418 70180101 88070-Interest 9,736 2,719 817 747 Total BID-Auto 9,736 2,719 817 92,400 22,000 21,165 22,000 2004 Judgment Obligation Bond 70740101 88030-Principal 745,000 3,275,000 785,000 810,000 810,000 810,000 840,000 70740101 88070-Interest 389,339 369,018 253,806 217,000 217,000 216,669 188,300 Total 2004 Judgment Obligation Bond 1,134,339 3,644,018 1,038,806 1,027,000 1,027,000 1,026,669 1,028,300 City Gym&Pool(Section 108) 85881502 88030-Principal 110,000 85881502 88070-Interest 147,702 Total City Gym&Pool(Section 108) 257.702 City Gym&Pool(Section 108) 85981502 88030-Principal 120,000 85981502 88070-Interest 139,762 Total City Gym&Pool(Section 108) 259,762 City Gym&Pool 86081502 88050-Interfund Principal GF 125,000 86081502 88070-Interest 131,125 Total City Gym&Pool 256,125 City Gym&Pool 86081502 88050-Interfund Principal GF 135,000 135,000 86081502 88070-Interest 121,814 60,755 Total Ci G m&Pool 256 814 195 755 GRAND TOTALS 16 463 511 20 643 156 17 291 357 17 266,000 19 19,041,022 15,546,146 16 688 067 440 l City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2011/12 GENERAL FUND REVENUE Property Tax: $68,421,750 This category represents Huntington Beach's largest revenue source, accounting for 37% of total budgeted General Fund revenue for FY 2011/12. The real estate market has remained relatively flat in the City of Huntington Beach, which is fortunate, as foreclosures and negative assessed valuation growth is still prevalent in many other Cities in Orange County. The Property Tax Category is compromised of four sub-categories: Secured, Unsecured and Supplemental Property Taxes, Triple Flip Reimbursement; In-Lieu of Vehicle License Fee (VLF) Proceeds, and, Employee Retirement Override taxes. Under the Secured, Unsecured and Supplemental Property Taxes category the total net taxable value on the 2011/12 local assessment roll is up 0.87% for the City of Huntington Beach per the Orange County Assessor's Office. This percentage increase is included in the 2011/2012 property tax projection. The Triple Flip Reimbursement, which began in 2004, is a swap of sales tax for property taxes. The statewide base sales and use tax is set at 7.25%, but the local government portion of the statewide rate was decreased by .25% in 2004, hence Cities are now reimbursed this .25% in the form of Property Taxes. The Triple Flip Reimbursement in FY 2010/11 for the City of Huntington Beach was $6.8 million which was approximately $1.0 million over the anticipated amount. This is due to a slowly recovering local economy that experienced sales increases during the year. For FY 2011/12 this performance is anticipated to continue with the Triple Flip Reimbursement budgeted at$7.5 million. In Lieu of VLF proceeds are budgeted to remain relatively flat at $14.9 million for FY 2011/12. As part of the 2004 State budget package over 90% of City annual VLF revenue was exchanged for Property Tax. The City has received this swap under this category since 2004. In July of 2011, the Huntington Beach City Council passed a resolution to keep the Employee Retirement Override Tax at the same level, or$0.0150 per$100 of assessed value. This retirement property tax is collected on all real property tax in the City of Huntington Beach to recover costs related to pre-1978 employee retirement benefits and currently generates approximately $4.0 million annually. Other Local Taxes: $55,595,000 This revenue category represents the second largest source of General Fund revenue. In total, the revenue in this category compromises 31%of General Fund revenue budgeted for FY 2011/12, Sales Tax: $22,775,000 — The FY 2011/12 budget for Sales Tax is 13% higher than the FY 2010/11 budget. This large increase is due to the unexpected upward swing in sales tax revenue in FY 2010/11, which is anticipated to exceed the budget by approximately $1.8 million. While sales tax revenue is improving, it is still short of the approximately $24.0 million that the City received on an annual basis from 2005 through 2007. After two years of relatively flat sales tax, the rebound of the automotive sales industry and higher fuel costs has been the catalyst for this positive swing in sales tax projections. Utility Users Tax: $20,200,000 — The City charges a 5.0% utility user tax (UUT) on water, gas, and electricity usage and a 4.9% rate on cellular and land line telephone and cable/video usage. This source of income accounts for 11% of General Fund revenue. Measure P which was passed in 2010 lowered the tax on telecommunication and cable usages to 4.9%. This modernization of the City's UUT ordinance was necessary in order to maintain revenue from telecommunications and cable/video usage in light of numerous new technologies emerging in recent years. 441 City of Huntington Beach E Revenue Descriptions and Assumptions 0,:' Adopted Budget — FY 2011/12 Franchises: $6,520,000 — Franchise agreements make up 4% of the City's General Fund revenue. The franchise agreements include the following: gas and electric utility franchises (Southern California Gas and Southern California Edison), transfer station franchise (Rainbow Disposal), pipeline franchises (Various), refuse franchise (Rainbow Disposal), cable television franchises (Various), and bus bench franchises (Clear Channel). In 2010, the City entered into a new franchise agreement with Southern California Gas which was ratified by the California Public Utilities Commission in December of 2010 and implemented during 2011. ` Transient Occupancy Tax (TOT): $6,600,000 — TOT tax is returning to normal levels as the hospitality industry has seen an increase in occupancy as well as daily room-rate averages. In both 2006 and 2007, TOT revenue averaged $6.5 million per year which was a high point for the City of Huntington Beach. However, TOT compromises a relatively small portion of the General Fund budget at 4% when compared to property taxes and sales taxes. For FY 2011/12 it is anticipated that the tourism industry will continue the positive strides made in 2010/11. Use of Money and Property: $13,753,000 This category is compromised of a variety of sub-categories including; pooled cash interest revenue, lease and concession Income, oil royalties, parking revenue, and jail booking fees among others. The category as a whole makes up 8% of General Fund revenues for FY 2011/12. Pooled cash interest revenues are projected to be lower in FY 2011/12 than FY 2010/11 as interest rates continue to be at an all-time low. In regards to lease and concession income and parking revenue, the budget for FY 11/12 is down 5% from the FY 2010/11 budget. This is in large part due to economic factors such as decreasing amounts of expendable income, which affect visits by families to Central Park and/or the beach. In 2011, an agreement was reached with a new tenant for the vacant "Alice's at the Park" at Central Park. It is anticipated that this business will open up in mid-year 2011 and increase revenues for FY 2012113. Licenses and Permits: $6,269,750 This category of revenue includes Planning and Building and Public works development related permit and license fees. FY 2010/11 has seen some renewed development activities along the Beach and Edinger Corridors as major developments take root at Bella Terra and near Beach Boulevard and Atlanta Avenue. Although Licenses and Permits are projected to remain flat for FY 2011/12, future fiscal years may see gains in this category. Fines, Forfeitures, and Penalties: $4,078,000 This category records revenues from traffic and parking tickets as well as fines levied on delinquent library materials. This category represents 2%of the General Fund revenue for FY 2011/12. Revenue from Other Agencies: $3,570,200 Revenue actuals in this category are considerably less than what was budgeted for in the FY 2010/11 budget. This is in large part due to the un-anticipated State take away of Motor Vehicle License Fees (VLF), which was anticipated to bring in $600,000 for FY 2011/12. This loss in VLF revenue accounts for a 19% drop from the FY 2010/11 budget in this category alone. 442 City of Huntington Beach j Revenue Descriptions and Assumptions Adopted Budget — FY 2011/12 Charges for Current Services: $23,015,657 Huntington Beach receives revenue from various "fee for service' activities representing 13% of General Fund Revenue. Some of these fees include plan check reviews by Public Works and Planning and Building, fees for recreational classes and programs, FireMed membership and billing service reimbursement, and other activities. The FireMed program is the largest source of revenue in this category and is budgeted to receive $7.1 million in FY 2011/12. A second large source of revenue within this category is recreational fees which are budgeted to bring in $3.1 million in FY 2011/12 which has been the average for the past three fiscal years. Also included in this category are the transfers from proprietary funds such as Water and Sewer to pay for expenditures incurred by the General Fund. These transfers amount to $7.4 million for FY 2011/12. Other Revenue: $920,000 This category of revenue records fees from the City Clerk's passport processing, sales of City owned equipment, restitution and settlement payments. Non-Operating Revenue: $6,835,428 This category of revenue includes the repayment of debt from the Redevelopment Agency to the General Fund ($4.9 million) as well as the repayment of a General Fund Loan to the Park Acquisition and Development Fund t. of$660,000. General Fund Revenue Revenue from other Charges for Services, Use of Money&Property, Agencies,(3,570,200) (13,753,000) (23,015,657) Other Revenue,(920,000) Fines&Forfeitures, (4,078,000) Non-Operating Transfers, License&Permits, (6,835,4281 (6,269,750) / • Utility Users Tax,J (20,200,0001 Property Tax,(68,421,750) Transient Occupancy Tax, (6,500,000) Franchise,(6,520,000) Sales Tax,(22,775,000) 443 City of Huntington Beach Revenue Descriptions and Assumptions Adopted Budget — FY 2011/12 NON-GENERAL FUND REVENUE Enterprise Funds: $58,725,500 The City has four major enterprise funds: Refuse, Sewer, Sewer Service, Water, and Water Master Plan. The Water fund is the largest of the four and is budgeted to bring in $36.3 million in FY 2011/12. Water utility operations are funded by charges to municipal users (residential and commercial) of City water. The Refuse Fund is also a large source of enterprise revenue and is budgeted to bring in $10.8 million in FY 2011/12. The City has a contract with Rainbow Disposal and monthly refuse charges are deposited in, and in turn the cost of refuse service paid out, of the refuse fund. Redevelopment Agency: $20,040,000 This category is compromised of Redevelopment Agency (RDA) project area tax increment funds for the two redevelopment areas in Huntington Beach: the Merged Project area and the Southeast Coastal Project area. The largest source of revenue in this category is tax increment (i.e. property taxes) from the Merged Project Area ($17.3 million). Tax increment is forecasted to be down from the FY 2010/11 budget by 12%, this is in large part due to the large number of assessment appeals, which have taken place. In addition to tax increment, the Redevelopment Agency will be receiving $1.2 million from the General fund in the form of savings from a bond re-finance. This is to assist in the payment of the $6.7 million due to the State, which will allow for the Redevelopment Agency to continue operating. The payment is due per Assembly bills 26 and 27, which looked to abolish redevelopment and divert local money to the State level. These bills are currently being reviewed by the California Supreme Court. The Redevelopment Agency also administers the Low-Income Housing (Housing Set-Aside) fund that receives twenty percent of the tax increment revenue from the redevelopment areas within Huntington Beach. However, due to the$6.7 million payment due to the state, this allocation has been suspended for FY 2011/12. Public Financing Authoritv/Debt Service/Assessment Districts: $10,519,300 Huntington Beach has a Public Finance Authority (PFA), which was established in 1988 to issue debt for the financing of public improvements and other capital purchases. In FY 2011/12, the PFA Fund is budgeted to receive $4.7 million in non-operating revenue. This non-operating revenue is from the repayment of debt by the General Fund, Redevelopment Agency Merged Project Area, and other funds related to various improvement projects over the years. The revenue is recorded as a transfer or "non-operating revenue" and is then used to pay debt service according to an amortization schedule. The City also has several community facility districts (CFDs), which receive assessment revenue to pay off debt related to developments in specific areas of the city (e.g. Bella Terra) Special Revenue/Other/Capital Project Funds: $9,862,310 This category includes Special Revenue Funds such as Measure M, Gas/Tax/Highway Users Tax, and Fourth of July Parade funds; the Capital Project fund is used to account for the In-Lieu Parking Downtown revenue; and Other Funds like the Specific Event Fund and the Rehabilitation Loan Fund. 444 City of Huntington Beach Revenue Descriptions and Assumptions 1 s Adopted Budget — FY 2011/12 The largest sources of revenue in the Special Revenue funds category are: Measure M — The half cent County of Orange sales tax earmarked for transportation programs. Budgeted to receive$2.5 million in FY 2011/12. Traffic Congestion Relief—A fund which records the State excise tax on fuel and is budgeted to receive $2.3 million in FY 2011/12, Gas Tax- A fund which records the State sales tax on fuel sales and is budgeted to receive $3.2 million in FY 2011/12. The remainder of this category received revenue from many different sources. The Specific Events fund records reimbursement, sponsorship and permit revenue from various events held in the City such as the U.S. Open of Surfing and the Surf City Marathon. The Fourth of July fund, receives donation and reimbursement revenue related to the City's annual Fourth of July Celebration. Trust and Agency Funds: $7,661,000 The two largest sources of revenue in this category are the Retirement Supplement and Retiree Insurance Medical Funds. Huntington Beach has a supplemental retirement and an Other Post Employment Benefits (OPEB) program. These two funds receive revenue (transfers) from bi-weekly payroll charges to pay the Annual Required Contribution (ARC) amount as determined by an actuarial report. This Category also includes revenue from Huntington Beach's three Business Improvement Districts (BIDs), which include the Downtown Merchants, Hotel-Motel, and Auto Dealers. These BIDS are allowed to collect assessments from their members for the use on various improvements. The City acts as an intermediary for the BIDs and records these assessments in three distinct funds. The BIDS then submit annual operating budgets, which are reviewed and approved by City Council. J For FY 2011/12 the Hotel-Motel BID is expected to record a total of $1.2 million in TOT assessment, the Auto Bid $172,000 and the Downtown BID$95,000. Separate Legal Governing Board: $351,956 Huntington Beach has a Joint Powers Agreement (JPA) with local Fire Departments to use the City's training facility on Gothard Street. Through reimbursement agreements with the various Fire Departments, this JPA is expected to record $206,000 in FY 2011/12. Huntington Beach also administers the West Orange County Water Board (WOCWB)and joint power revenues related to its operations are recorded here ($145,956). Grants: $1,956,000 The single largest source of grant revenue for Huntington Beach is the Community Development Block Grant (CDBG) program, administered by the Federal Department of Urban Housing and Urban Development (HUD). The allocation to Huntington Beach for FY 2011/12 is $1.2 million. Each year after receiving notice of the CDBG award, the Economic Development Department works closely with local non-profit agencies to establish programs funded by CDBG grant monies. There are also several other grants received by Police, Fire, Public Works. Library and Community Services, which are recorded in this revenue category. The City's financial policies dictate that grant revenue is budgeted at the time of City council approval of the grant award. Therefore, the adopted budget for FY 2011/12 for all grants does not reflect the full complement of grants awarded throughout the fiscal year. 445 City of Huntington Beach Expenditure Descriptions and Assumptions Adopted Budget — FY 2011/12 GENERALFUND Personal Services—$131,693,786 The FY 2011/12 budget eliminated or defunded 29 positions from the Table of Organization, which now stands at 971 Full Time Equivalents (FTEs). In addition to these full time positions, many departments have also cut their overtime and temporary salaries budgets. The Economic Development Department was forced to eliminate 6 of these positions due to a raid on local redevelopment money by the State. In FY 2011/12 the Redevelopment Agency will be forced to pay the State $6.7 million. The reductions for this department were needed in order to make the ransom payment while still keeping a functioning Redevelopment Agency. The other staffing reductions were necessary to balance the General Fund budget. Operating Expenses—$43,236,263 Included in the operating category are all General Fund operating expenses as well as professional and contract services. In order to balance the budget for FY 2011/12, departments were required to reduce operating expenditures, which results in a decrease in service in some areas. Included in these reductions is the elimination of the fun-time day camp summer program at Central Park, reduction of a contract for a federal lobbyist, reduction in pier plaza maintenance, reduction in an animal control contract, less upgrades to current technology in regards to financial software, public records, agendas and streaming video and reductions in conferences, training, supplies, materials, facility maintenance and professional/contractual services. Capital Expenditures—$4,300,000 The budget for capital expenditures for FY 2011/12 includes $3,000,000 for equipment replacement. This money will be approved on an as needed basis by the City Manager to cover emergency equipment needs as they arise. Also included is$1.3 million to re-slurry streets throughout the City. Non-Operating Expenditures -$4,317,928 This category contains transfers to other funds related to debt service and other minor transfers to other funds for operating purposes. In addition, a"payroll offset" is budgeted as a credit to account for workers compensation program expenses, which are budgeted in both personal services for the revenue portion and the safety program in the Human Resources Department, where the actual expenses are paid. This account is adjusted after each payroll to approximate the year to date expenses in the Workers Compensation Program. For FY 2011/12, $4.3 million is budgeted for offsetting payroll expenses. OTHER FUND MAJOR EXPENDITURE GROUPINGS Water Enterprise—$40,744,276 Water user rates fund the Water Fund operations and the portion of the water capital improvement program. In addition to operations and maintenance, capital project funds are used for major maintenance and rehabilitation of water facilities such as wells, reservoirs, and water distribution lines. 446 City of Huntington Beach ' Expenditure Descriptions and Assumptions - Adopted Budget — FY 2011/12 Refuse Fund—$10,903,401 Funding is provided for citywide residential curbside and commercial refuse collection and disposal. The City contracts with Rainbow disposal too provide trash pick-up. Sewer Service Fund—$14,368,866 The Sewer Service Fund was established for the maintenance, rehabilitation and replacement of sewer facilities. Revenue is derived from direct charges to residents and businesses with connections to the City's sewer lines. Facilities are evaluated regularly to determine priorities to repair or replace sewer lines and lift stations. The capital project program includes, design engineering and all aspects of construction management. Water Master Plan —$2,681,398 The Water Master Plan (WMP) was adopted in 1990 and updated in 2005. It recommends new facilities that provide the City with adequate water production and storage capabilities. In the next two years, the WMP focus is on corrosion control and transmission main improvements. Transportation/Street Projects—$10,885,639 This category includes expenditures from the Gas Tax, Measure M, Air Quality, Traffic Impact Fund and other related Federal and State grant funds. As in previous years, available revenue in these funds for projects continues to fluctuate greatly as the State threatens to use these types of funds to balance the State budget. Capital Projects—$2,228,494 Included in this category are one-time revenues from developers to fund capital projects. Also included are development related impact fees for sewer, drainage and park purposes. Redevelopment and Housing Fund—$23,270,953 This category includes all the costs associated with the Redevelopment Agency except for the Community Development Block Grant and HOME program money. Revenue for this category is primarily received from tax increment (property tax) and lease revenue, which is received by the Redevelopment Agency. Normally 20% of the tax increment received by the Redevelopment Agency is set aside for housing functions, however due to the State raid on Redevelopment funds, this 20% requirement is being waived for FY 2011/12. Included in these expenses is the$6.7 million, which is owed to the State in their effort to abolish Redevelopment. Debt Service—$9,336,028 General Fund revenues are the main source for inter-fund transfers to pay the City's annual debt service cost. Community Facilities Districts (CFDs) and the Redevelopment agency are sources of funding for these expenses. Other Grants and Funds—$8,074,125 The two major grants found in this category are expenditures for the Community Development Block Grant as well as the HOME Program. Also included within this group are several minor funds related to city activities, special projects and fiduciary and trust funds. 447 City of Huntington Beach 1 Expenditure Descriptions and Assumptions ✓" Adopted Budget — FY 2011/12 OTHER FUND MAJOR EXPENDITURE GROUPINGS -Continued Internal Service Funds—$4,518,479 These funds are utilized to account for retirement medical and supplemental retirement costs, which are provided directly by the City. Business Improvement Districts—$1,427,000 There are three Business Improvement Districts (BIDS) within the City: Hotel/Motel, Auto Dealers and Downtown. The businesses in each district are assessed a charge, which is collected by the City and redistributed back to the district through City Council approved projects and maintenance appropriations. Other Enterprise Funds—$245,346. This category includes the Certified Unified Program Agency (CUPA), which supports hazardous waste inspections. 448 City of Huntington Beach Glossary of Terms , Adopted Budget - FY 2011/12 Accounting Method— The City of Huntington Beach accounts for its financial position and operations according to generally accepted accounting principles (GAAP) for governmental units prescribed by the Government Accounting Standards Board (GASB). A fund or account group is an accounting entity with a self-balancing set of accounts recording the financial position and results of operations of a specific governmental activity. The City prepares financial statements on the modified accrual basis for all governmental fund types except for the financial statements of the proprietary fund types, which are prepared on the accrual basis. Accrual Basis—The basis of accounting under which transactions are recognized when they occur regardless of the timing of related cash flows. ADA — (see Americans with Disabilities Act.) Adopted Budget — The City Council approved annual budget establishing the legal authority for the expenditure of funds set forth in the adopting City Council budget resolution. AHA— (see Affordable Housing Agreement.) Affordable Housing Agreement—An agreement to ensure that all have access to affordable, safe, and sustainable housing that contributes to social and economic participation. Americans with Disabilities Act(ADA) — This Federal law requires that public facilities be accessible to individual with physical limitations. Appropriation — A legal authorization granted by a legislative body to make expenditures and to incur obligation for specific purposes. Appropriation Account— A budgetary account set up to record specific authorizations to spend. The account is credited with original and any supplemental appropriations and is charged with expenditures and encumbrances. Appropriation Limit — As a governmental entity in the State of California, the City is subject to the Gann Spending Limit Initiative, which limits the amount of annual appropriations of tax proceeds. Assessed Valuation — A dollar value placed on real estate or other property by the County of Orange as a basis for levying property taxes. Audit — Prepared by an independent certified public accountant (CPA) to form an opinion regarding the legitimacy of transactions and internal controls. An audit is an examination and evaluation of the City's records and procedures to ensure compliance with specified rules, regulations, and best practices. BID— (see Business Improvement District.) 449 j City of Huntington Beach J Glossary of Terms Adopted Budget — FY 2011/12 Bond— A written promise issued by the City to pay a specific sum of principal amount, at a specified date(s) in the future, together with periodic interest at a special rate to raise capital, usually to pay for the construction of long-term infrastructure projects. Two major types of bonds include General Obligation Bonds and Revenue Bonds. Bond Proceeds— Funds received from the sale or issuance of bonds. Budget— A Plan of financial operation embodying a summary and detail of authorized expenditures for a given period and the proposed means of financing them. Business Improvement District (BID) — Is a financing mechanism that is used to provide revenue for a variety of local improvements and services that enhance, not replace, existing municipal services. In California, there are several types of BIDs, including property based, business based, and tourism based. Business Unit—An eight digit accounting reference comprised of the fund, department, and program. Expenditures and revenues are budgeted within business units. CAFR— (see Comprehensive Annual Financial Report.) California Public Employees' Retirement System (CaIPERS) — Statewide retirement system that covers most City of Huntington Beach employees. CaIPERS— (see California Public Employees' Retirement System.) Capital Assets — Assets of long-term character that are intended to continue to be held or used for a period of more than one year, such as land, buildings, machinery, furniture, and other equipment. Capital Improvement Program (C/P) — A long-range plan for the development and replacement of long-term assets such as streets, buildings, water and sewer systems. Capital Outlay — Expenditures, which result in the acquisition of assets with an initial cost of at least $10,000 and an expected life of at least two years. Capital Proiect Funds— Used to account for financial resources used for the acquisition or construction of major capital facilities (other than those financed by proprietary fund types). CDGB— (see Community Development Block Grant.) Certified Public Accountant (CPA) — An accountant who has passed certain examinations and met all other statutory and licensing requirements of a United States state to be certified by that state. CFD— (see Community Facilities District.) 450 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2011/12 Charges for Services — Reimbursement for services rendered to the public or to some other program/fund in the City. CIP— (see Capital Improvement Program.) City Charter — The legal authority granted by the State of California establishing the entity known as the City of Huntington Beach and giving it the ability to provide services and collect revenue to support those services. Combined Transportation Funding Program (CTFP) — The Orange County Transportation Authority (OCTA) created the CTFP to provide local agencies with a common set of guidelines and project selection criteria for a variety of funding programs. Community Development Block Grant (CDBG) — The Housing and Community Development Act of 1974 provides funds to cities and counties to develop urban communities, decent housing, a suitable living environments, and expanded economic opportunities principally for low and moderate-income persons. This federal program gives priority to activities, which benefit low and moderate-income individuals. Community Facilities District (CFD) — A special district that can issue tax-exempt bonds as a mechanism by which public entities finance construction and/or acquisition of facilities and provide public services to the district. Comprehensive Annual Financial Report (CAFR) — The official annual report of the City's financial condition, which encompasses all funds, at the conclusion of the fiscal year. Consumer Price Index (CPI) — A statistical description of price levels provided by the United States Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. Cost Allocation — A method used to charge General Fund overhead costs to other funds. CPI— (see Consumer Price Index.) CTFP— (see Combined Transportation Funding Program.) Debt Service—The repayment of principal and/or interest on borrowed funds. Debt Service Funds — Governmental fund type used to account for the accumulation of resources for, and the payment of general long-term debt principal and interest. Debt Service Reguirement— The amount required to pay interest on outstanding debt, serial maturities of principal for serial bonds, and required contributions to accumulate monies for future retirement of term bonds. 451 City of Huntington Beach Glossary of Terms Adopted Budget - FY 2011/12 Deficit—The excess of liabilities of a fund over its assets. Department — The basic organizational entity of government that is functionally unique in its delivery of services. Depreciation — Expiration the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. Developer Fees—Adopted fees requiring new development or redevelopment to pay its proportional share of the costs associated with providing the necessary public infrastructure. Encumbrances — Commitments related to unperformed contracts for goods and services. Enterprise Funds — A fund established to account for operations that are financed and operated in a manner similar to private enterprise. Examples of enterprise funds are water and sewer services. Equipment Replacement — Appropriations budgeted for the purchase of rolling stock and movable assets. Expenditure — The actual spending of funds set aside by appropriation for identified goods and services. Expense — The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service, or settling a loss. Fair Share Traffic Impact Fee Program (TIF) — A program intended to implement the goals and objectives of the General Plan by providing revenue to ensure that the adopted Level of Service standards for arterial roadways and signalized intersections are maintained when new development is constructed within the City limits. Fee—A general term used for any charge levied by government for providing as service or permitting an activity. Fiscal Year (FY) — The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position. The City of Huntington Beach's fiscal year is October 1 to September 30. Fixed Assets — Purchases of physical inventory items that are intended to be held or used for long term, such as equipment or infrastructure. FTE— (see Full-Time Equivalent Position.) Full-Time Equivalent Position (FTE) — Staffing collectively based on a 2,080-hour year. 452 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2011/12 Fund — A fiscal and accounting entity with a self-balancing set of accounts, recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein which are segregated for the purpose of carrying on specific activities of government functions. Fund Balance — The excess of the assets of a fund over its liabilities, reserves, and carryovers. FY— (see Fiscal Year.) GAAP— (see Generally Accepted Accounting Principles.) GASB— (see Governmental Accounting Standards Board.) General Fund — The fund used to account for all financial resources except those identified for special purposes. The operating fund of the City that receives unrestricted revenue such as property and sales taxes. The fund used to provide a wide range of public services. Generally Accented Accounting Principles (GAAP) — Uniform minimum standards for financial accounting and recording. Governmental Accounting Standards Board (GASB) — Develops standardized reporting for government entities. Grants — Contributions, gifts, or assets from another government entity to be used or expended for a specified purpose, activity, or facility. HUD — U. S. Department of Housing and Urban Development. HUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes: utilize housing as a platform for improving quality of life; build inclusive and sustainable communities free from discrimination; and transform the way HUD does business. Indirect Costs—A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service. Infrastructure — Facilities that support the daily life and growth of the City, for example roads, water lines, sewers, public buildings, and parks. Interfund Transfers — Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures/expenses. Internal Service Fund—A fund used for the financing of goods or services provided by one department or agency to other departments or agencies on a cost-reimbursement basis. 453 City of Huntington Beach Glossary of Terms , Adopted Budget — FY 2011/12 Joint Powers Authority(JPA) — A JPA is formed when it is to the advantage of two or more public entities with common powers to consolidate their forces to acquire or construct a joint-use facility. JPA— (see Joint Powers Authority.) Long-Term Debt— Debt with a maturity of more than one year after the date of issue. Long Term Financial Plan — A combination of financial forecasting and strategizing to identify future challenges and opportunities, causes of fiscal imbalances and strategies to secure financial sustainability. Mandate — Legislation passed by the state or federal government requiring action or provision of services or programs. Measure M — An initiative passed by Orange County voters to fund transportation improvements using revenue generated by a countywide sales tax. Memoranda of Understanding (MOU) — As used in this budget document refers to agreements, for a specified period of time, between the City and various employee associations, outlining wage increases, provision of and contribution levels for benefits, and employment-related matters. Motor Vehicle In-Lieu Tax— (see Vehicle License Fee.) MOU— (see Memoranda of Understanding.) Municipal Bond—A bond issued by a state or local government. Municipal Code—A compilation of enforceable ordinances adopted by the City Council. National Pollution Discharge Elimination System (NPDES) — This Federal regulation sets standards for the quality of storm water discharged into rivers, lakes, and oceans. Non-Departmental— Program costs that do not relate to any one particular department, but represent costs that are general and citywide in nature. NPDES—(see National Pollution Discharge Elimination System). Obiect Code — A five digit accounting reference to a specific revenue or expense item. Combines with the business unit to create a revenue or expenditure account number. OCTA— (see Orange County Transportation Authority.) OPA — (see Owners Participation Agreement.) Operating Budget— Plan of current non-capital expenditures and the proposed means of financing them. 454 A � ' City of Huntington Beach Glossary of Terms Adopted Budget — FY 2011/12 Operating Expenses — The cost for materials and equipment that are required for a department to perform its functions. Operating Revenue— Funds received as income to pay for ongoing operations. Operating Transfers— Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended, such as transfers from the General Fund to a Special Revenue or Capital Projects Fund. Orange County Transportation Authority (OCTA) — A public sector transportation planning body and transit service provider for Orange County, California. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of the law within the boundaries of the City. Organization Chart — A pictorial representation of the administrative and functional structure of a City unit. Other Funds—Within this budget document, those funds that are not included as part of the General Fund. Owners Participation Agreement — Usually refers to a contract between a redevelopment agency or other public authority and a landowner, under which the landowner makes specific commitments about project development, and the government entity specifies the type of public involvement in the project, such as a subsidy. Pension Tax Rate— City Charter amendment allowing the City Council to set a tax rate and levy an override tax on the assessed value of property up to a maximum amount as determined by an annual actuarial study to recover a portion of the City's costs related to a supplemental retirement program. Performance Measures — A set of measurable objectives, linked to the City's various strategic plan goals, which are determined by a department and used to gauge a program, business unit, or division's effectiveness and efficiency. Used as a management tool during the budget development process to set priorities and shift resources as necessary. Personal Services— Expenditures for salaries and benefits for employees of the City. Program Budget — A budget wherein expenditures are based primarily on program of work and the performance of certain functions. RDA—(see Redevelopment Agency.) Redevelopment Agency(RDA) -An Entity formed to renovate older areas of the City to increase economic vitality. 455 City of Huntington Beach Glossary of Terms Adopted Budget — FY 2011/12 Reserve — The City uses and designates reserves according to adopted financial policies. In addition to the required seven percent reserve, there is the: Equipment Reserve, used to replace obsolete vehicles and equipment while setting aside funds for future equipment and vehicle needs, Capital Improvement Reserve (CIR), a designated reserve for various capital projects; and the General Liability Reserve which is designated for workers compensation and liability claims. Resolution — A special order of the City Council, which has a lower legal standing than an ordinance. Revenue—Sources of income financing the operation of government. SCAQMD— (see Southern California Air quality Management District.) Southern California Air Quality Management District (SCAQMD) — The air pollution control agency for all of Orange County and the urban portions of Los Angeles, Riverside, and San Bernardino counties in California. Special Revenue Funds — Funds that are separately administered because the City Council, the State of California, or the Federal government has placed restrictions on how revenues may be spent. Strategic Plan — The process of defining a strategy, or direction, and making decisions on allocating resources to pursue this strategy, including capital and employees. The City adopted its strategic plan in January 2009, setting five broad goal areas, each with its own set of related projects: Maintain and enhance our financial reserves, Maintain, improve and obtain funding for public improvements, Maintain and enhance public safety, Enhance economic development, and Improve internal and external communication. TAB— (see Tax Allocation Bond.) Tax Allocation Bond (TAB) — Bonds issued in conjunction with a redevelopment project. The taxes pledged to their repayment come from the increase of assessed value over and above a pre-established base. The redevelopment creates this added value, known as the tax increment. Tax Increment— Property tax that is collected as a result of increased valuation within the Redevelopment Area (RDA.) Tax Rate—The amount of assessment stated in terms of a unit of the tax base. Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. 456 , City of Huntington Beach Glossary of Terms ' Adopted Budget — FY 2011/12 TIF— (see Fair Share Traffic Impact Fee Program.) TOT— (see Transient Occupancy Tax.) Transfers—Amounts moved from one fund to another to assist in financing the services for the recipient fund. Transient Occupancy Tax (TOT) —A tax imposed on individuals with hotel/ motel stays less than thirty days. The rate in the City of Huntington Beach is ten percent. Unencumbered Balance— The portion of an appropriation that is neither expended nor encumbered. The amount of budget still available for future purposes. Unfunded Liabilities — The unfunded liability, the present value of the expected future benefits vested to date, is the amount by which the plan's liabilities exceed the assets on a given date. U. S. Department of Housing and Urban Development— (see HUD.) User Fees and Charges—A cost paid for a public service or the use of a public facility by the entity benefiting from the service. Utility Users Tax (UUT) — A tax imposed on users for various utilities in the City including water, telephone, gas, electric, and cable television services. UUT— (see Utility Users Tax.) Vehicle License Fee (VLF) — Is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property, also called the motor vehicle in-lieu tax. The VLF is paid annually upon vehicle registration in addition to other fees, such as the vehicle registration fee, air quality fees, and commercial vehicle weight fees all of which fund specific state programs. The VLF funds city and county services. VLF— (see Vehicle License Fee.) Water Master Plan (WMP) —The WMP was adopted by the City in 1990, and updated in 2000 and 2005. This plan recommends new facilities to provide the City with adequate water production and storage capabilities. WMP— (see Water Master Plan.) 457 INTENTIONALLY LEFT BLANK 458 Res. No. 2011-68 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on September 6, 2011 by the following vote.- AYES: Shaw, Harper, Hansen, Carchio, Bohr, Dwyer, Boardman NOES: None ABSENT: None ABSTAIN: None Clerk and ex-offici Jerk of the City Council of the City of Huntington Beach, California