HomeMy WebLinkAboutCity Council - 2013-03 RESOLUTION NO. 2013-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH
AMENDING THE CITY'S CLASSIFICATION PLAN BY ADDING THE JOB
CLASSIFICATION OF POLICE ADMINISTRATIVE SERVICES MANAGER AND
ASSISTANT TO THE CITY MANAGER AND ESTABLISHING THE COMPENSATION
WHEREAS,the City Council of Huntington Beach wishes to amend the City's Classification
Plan; and
The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the
City Classification Plan were considered by the Personnel Commission during a public hearing on
December 19, 2012.
The Commission voted to recommend to the City Council that the City's Classification Plan
be amended to include the classifications of POLICE ADMINISTRATIVE SERVICES MANAGER
and ASSISTANT TO THE CITY MANAGER.
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve
that the Classification Plan be amended to add the job classifications of POLICE
ADMINISTRATIVE SERVICES MANAGER and establish compensation at Range 599 ($7,498 -
$9,289), and ASSISTANT TO THE CITY MANAGER and establish compensation at Range 608
($7,841 - $9,716) as set forth in Exhibit A which is attached hereto and incorporated by this
reference.
PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular
meeting thereof held on the 22ndday of January, 2013.
e
Mayor
REVk D APPROVED: APPROVED AS TO FORM:
t
Fre ikon, City Manager Je�rmifer crath, City At Whey
4
IN T D VE
ector oT Human Resources
Exhibit "A" - Resolution #2013-03
ft
TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER
PERSONNEL COMMISSION APPROVAL: DECEMBER 19, 2012
COUNCIL APPROVAL:
JOB CODE: 0594
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Under general d)recton, obano, directs, nlanageo, and coordinates business services for various
units within the Police Department, including supervision of sworn and non-sworn employees.
DISTINGUISHING CHARACTERISTICS
This is a non-sworn position reporting to the Chief of Police or a Division Commander.
EXAMPLES OF ESSENTIAL DUTIES
• Se|ect, train- mot|vate, and evaluate performance of assigned personnel; provide or
coordinate staff tnoining, provide assistance in improving oki||o and abilities; resolve staffing
conflicts and work with employees to correct deficiencies; implement discipline and
termination procedures
m Handles customer service and public relations matters related to assigned duties; takes or
recommends action to ensure resolution of operational area complaints; respond to requests
from the public; participate in connm(ooion, committee or community activities as assigned
• Supervises subordinate personnel in administering programs and activities of the unit;
monitors and updates divisional staff regarding current |amm, regulations and mandates
affecting assigned operations.
w Ensures staff compliance with safety pnocedunao, practices and policies
w Participates in the development of and implementation of departmental goa|o, obieot(veo,
po|(c|eo, and priorities; identifies opportunities for improving service delivery methods and
proceduneo, identifies resource needs
w Schedule and review work activities to ensure timely completion of short and long-term
projects and assignments
� Conducts and administers a variety of complex administrative and operational studies;
recommends administrative policies and procedures; and prepares reports and
presentations.
Page of
TfeIO ~'� �
fIB -8l- �~~ ' - ~'
IS
TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER
w Prepares and reviews City Council agenda materials and staff reports.
w 8upamioao the preparation of and ravavvo grant proposals; interfaces with governmental
agencies regarding nyquinynnanto for obtaining funds and monitoring procedures; dawy|opo.
oversees and manages assigned contracts and program budgets.
• Confers with police nnana0annant staff regarding department-wide administrative operations;�
coordinates unit activities with those of other departments and divisions.
w F`arfomno related duties and responsibilities aorequired.
The preceding duties have been provided as examples of the essential types of work performed
within this job classification. The City, at its discretion, may add, modify, change mr rescind work
assignments aoneeded,
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge,
o&ills, and abilities to successfully perform /n the position /s qualifying. A typical combination
includes:
Knowledge of:
- Po|ioiao, principles and practices cf public administration
- Pertinent Federal, State, and local |avvo, codao, and regulations
- Operations and functions of municipal government and police department operations
- Principles and practices of municipal budget preparation and grant administration
- Principles of supervision, trainin0, and padbrrnanoa evaluation
- Customer service and conflict resolution techniques
- Effective managerial principles, practices and techniques
- Methods and techniques of raoaarch, ana|yoio, and statistical and analytical report
preparation
- K8a1hodo and techniques of contract negotiation and administration
- English uoa0a, opa||in0 and grammar; principles of public speaking
- Principles and procedures for financial record keeping and reporting
Ability to:
- C)wynaaa, direct, and coordinate the work of subordinate staff; oa|ac1, oupamioa, train, and
evaluate staff; ensure safety and professional work standards are nnat
- Plan, coordinate and oversee program aot{vit)ao, projects, work schedules and personnel;
prioritize activities to nnaat established deadlines
- Organize and coordinate projects and
- Read, interpret and )nnp|annant policies, |axvo, ondinanoao, rules and regulations
Page 2of3
�� � 7
^^..III u' - , }lB -82-
Ni-'„ ..:' ti> tier a rJ�y'Sn'
H; t TINGT.ON-BEACH ka '=
� s
"�« s-k'„bCLASSSPEC.iFICA7JO.N u,-
3 xfi
..'.A
TITLE: POLICE ADMINISTRATIVE SERVICES MANAGER
- Perform complex administrative duties involving the use of independent judgment and
initiative
- Establish and maintain effective working relationships with those contacted in the course of
work
- Communicate and interact effectively both verbally and in writing with elected officials, the
public, and staff
- Analyze complex issues and problems, develop and evaluate solutions, project
consequences of proposed actions and implement recommendations in support of goals
- Deliver quality customer service
- Negotiate and administer various contracts and grants; prepare and administer assigned
budgets
- Operate a variety of office equipment including computers and associated word processing
applications
Education: A Bachelor's Degree in Public or Business Administration, Criminal Justice or a
closely related field from an accredited university or college. A Master's degree in related field
preferred.
Experience: Five (5) years' professional-level management and/or administration experience
within a municipal agency, including three (3) years lead or supervisory experience. Law
enforcement experience is preferred.
Certificates/Licenses: A valid California Class C driver's license and an acceptable driving
record are required by time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the class and have mobility,
balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be
performed.
Work is performed indoors. The incumbent sits for prolonged periods of time; standing and
walking to retrieve work files or to other departments or office locations; leaning, bending and
stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to
move chair or body from desk; reaching to place or retrieve files or open file drawers or
cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift
and carry work files or operate office equipment; finger dexterity to type on a computer
keyboard; and, hearing and speaking to answer the telephone or answer questions of co-
workers and subordinates. Work is performed in a general office environment. Reasonable
accommodations) for an individual with a qualified disability will be considered on a case-by-
case basis.
Est.Dec.2012
Page 3 of 3
HB -83- Item 6. - 8
"I NTIN'G
IUE I,
PA
TITLE: ASSISTANT TO THE CITY MANAGER
PERSONNEL COMMISSION APPROVAL: DECEMBER19, 2013
COUNCIL APPROVAL:
JOB CODE: 0057
EMPLOYMENT STATUS: REGULAR FULL-TIME
UNIT REPRESENTATION: MEO
FLSA STATUS: EXEMPT
DUTIES SUMMARY
Under administrative diraction, provides profaaaionaAava| managerial support tothe City Manager and
Deputy City Manager on a variety ofdifficult, complex and aanaUUva administrative matters; provides
high-level research and analysis; ra\iaxva, raporta, and monitors legislative and other intergovernmental
activities.
DISTINGUISHING CHARACTERISTICS
/--_
The Assistant to the City Manager is a professional-level, single position job class with responsibility for `
coordinating and overseeing a variety ofcomplex and confidential rnattano incjuding, but not limited to.
legislative policy analysis and intra/intar-govarnmental relations.
EXAMPLES OF ESSENTIAL DUTIES
• Supports the City Manager, Oapuh/ City Manager, and department directors on rnattaco pertaining
to assigned functiona, programs and projects; prepares the City Manager's Office budget and
oversees the expenditure offunds.
* Conducts major analytical and research oaaignrnanta, and develops recommendations on
administrative and operational iaauaa and problems with citywide impact.
w Develops and assists in the development ofstrategies to accomplish City goals and objectives.
° Provides guidance to City departments according to the directives of the City Manager; coordinates
activities with those of other departments and outside agencies.
* Directs and participates in the preparation of various docurnanta, including but not limited to
correspondence, reports, resolutions, ordinances, contracts, and presentation materials.
° Researches, prepares and presents oral and written reports, responds to citizen inquiries.
* K4onitora, analyzes and evaluates legislation and other intergovernmental activities affecting the
City; prepares and/or coordinates appropriate naaponaaa to legislation impacting City operations
and/or the comrnunih/at large.
* Maintains effective and extensive professional relationships with representatives of other local,
state and federal agencies.
Page 1 of
��r� � �
^^^~^^^ v. - 9 HB -84-
-
ITYO
SSSPECIFICATION
TITLE: ASSISTANT TO THE CITY MANAGER
w Attends a variety of meetings and civic functions; een/ee as the City Manager's representative/staff
liaison at meetings of City management and etaff, oonlnlieeione, committees and other
organizations as needed; represents the city in multi-jurisdictional meetings and with oonlnlunitv
groups, advisory boards and other governmental agencies.
The preceding duties have been provided as examples o the essential /vo8o of work performed by
positions within this job classification. The City, at its discretion' may add, modify, change or rescind
work assignments aon88d8d.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills,
and abilities to successfully perform /n the position /aqualifying. /4 typical combination includes:
Knowledge of:
' Principles and practices ofmunicipal government administration, including goal setting, program
development, implementation and evaluation
�---- - Municipal governance etruotu[e, practices and policies
- Pertinent Federal, State, and local laws, codes, and regulations
- Organizational and management practices applicable to the analysis and evaluation of
programs, policies and operational needs
' Public agency budgetary, contract administration, and City-wide administrative practices
- State and federal constitutional and statutory provisions relating tomunicipalities
' Methods and techniques of research, analysis, and statistical and analytical report preparation
' Methods and techniques of contract negotiation and administration
' Customer service and public relations
' English usage, spelling and grammar; principles of public speaking
AbiUtyto:
- Develop alternative resolutions to problems and neoonlnl0ld a balanced use of strategic and
administrative approaches in resolving issues.
- Ana|yze, appnaiee, and organize faote, data, and information and present findings and
recommendations in oral and written reports.
- Manage a variety of complex and challenging projects simultaneously to completion
' Exercise judgnlent, initiatiwe, deoieiweneee, and creativity necessary in situations involving the
dir8otion, control and planning of multiple prognanle, and in critical or unexpected situations
involving considerable risk or loss to the City.
- F|avi8vv, dieouee, and advise regarding legislative and policy issues.
- Interact with public officials; work cooperatively with employees, customers, diente, and the
public.
- Produce documents written in the English language using proper sentence structure,
� punctuation, grammar, and spelling.
- Communicate orally in group, faoe-to-faoe. and one-on-onesettings.
Page 2 of
fIB -85- Item u.
� � - ^n l0
| -
Su
UXDFMUNTI
40
00
IL
TITLE: ASSISTANT TO THE CITY MANAGER
Education: /\ Bachelors Degree in Public or Business Administration, Po|dUma| Science or a doaek/
related field from an accredited college or university is required. Master's Degree in Business, Public
Administration, Political Gcience, or a closely related field from an accredited college or univeraitv, is
preferred.
Experience: Five (5) years' increasingly responsible experience conducting complex administrative
analysis, managing legislative affairs, or other professional-level municipal management support
activities. Masters Degree may substitute for one (1) year ofexperience.
License/Certification: Ava|id California Class C driver's license with on acceptable driving record
required by time of appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The incumbent must be able to meet the physical requirements of the daaa and have nlobi|dx, ba|ance,
m]ordination, viaion, hearing and dexterity levels appropriate to the duties to be performed.
Work is performed indoors in an office environment with moderate noise |eve|a, controlled temperature �—�-
conditiona, and no direct exposure to hazardous physical substances. The incumbent sits for prolonged
periods of time; standing and walking to retrieve work files or to other departments or office locations;
|eaning, bending and stooping to perform work behind a desk or to retrieve information; puahing,
turning or twisting to move from or body fr� desk; reaching to place or retrieve files or open file
drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed
to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard;
and, hearing and speaking to answer the telephone or answer questions of the general pub|ic, co-
workers and subordinates. Must possess the ability to |ift, carry, puah, and pull materials and objects
weighing up to 25 pounds with the use of proper equipment.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-
by-case basis.
Est.Dec.uU1u
Page 3Of3
Item 6 11
Res. No. 2013-03
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on January 22, 2013 by the following vote:
AYES: Sullivan, Harper, Boardman ,Carchio, Katapodis
NOES: None
ABSENT: Hardy, Shaw
ABSTAIN: None
Ci-, Clerk and ex-officioLOlerk of the
City Council of the City of
Huntington Beach, California