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HomeMy WebLinkAboutCity Council - 2013-33 RESOLUTION NO. 2013-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE CITY'S CLASSIFICATION PLAN BY CHANGING THE TITLE OF ADMINISTRATIVE ENVIRONMENTAL SPECIALIST TO ENVIRONMENTAL SPECIALIST AND ADDING THE JOB CLASSIFICATIONS AND ESTABLISHING THE COMPENSATION OF COMMUNITY SERVICES & RECREATION SPECIALIST, AND FACILITIES MAINTENANCE SUPERVISOR WHEREAS,the City Council of Huntington Beach wishes to amend the City's Classification Plan; and The provisions of Personnel Rule 12-4 have been complied with, in that the changes to the City Classification Plan were considered by the Personnel Commission during public hearings on May 15 and June 19, 2013. The Commission voted to recommend to the City Council that the City's Classification Plan be amended to amend the title of ADMINISTRATIVE ENVIRONMENTAL SPECIALIST to ENVIRONMENTAL SPECIALIST, and to include the newly-created classifications of COMMUNITY SERVICES & RECREATION SPECIALIST, and FACILITIES MAINTENANCE SUPERVISOR. . NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby resolve that the Classification Plan be amended as follows: I. Amend the title of ADMINISTRATIVE ENVIRONMENTAL SPECIALIST to ENVIRONMENTAL SPECIALIST as set forth in Exhibit A which is attached hereto and incorporated by this reference. 2. Add the job classification of COMMUNITY SERVICES & RECREATION SPECIALIST and establish compensation at Range 467 as set forth in Exhibit B which is attached hereto and incorporated by this reference. 3. Add the job classification of FACILITIES MAINTENANCE SUPERVISOR and establish compensation at Range 576 as set forth in Exhibit C which is attached hereto and incorporated by this reference. PASSED AND ADOPTED by the City Council of the city of Huntington Beach at a regular meeting thereof held on the 5 t h day of August, 43. e um� Mayor REV AND APPROVED: APPROVED AS TO FORM: Fr A. ilson, City Manager Je ifer G , City Atto IN ,D -PR VED: Mich e Warren, Director of Human Resources EXHIBIT A Ex. A - Resolution No. 2013-33 CITY OF HUNTINGTON BEACH Su ity .CLASS SPECIFICATION H &ac o 16LE: ENVIRONMENTAL SPECIALIST ERSONNEL COMMISSION APPROVAL: MAY 15, 2013 REVISED OUNCIL APPROVAL: AUGUST 5, 2013 JOB CODE: 0445 MPLOYMENT STATUS: REGULAR FULL-TIME NIT REPRESENTATION: MEA ESA STATUS: NON-EXEMPT DUTIES SUMMARY Under general supervision, assists with the development, implementation of the City's Storm Water and National Pollution Discharge Elimination System (NPDES) Program and the Fats, Oils, and Grease (FOG) Program and compliance with local, state, and federal environmental regulations. DISTINGUISHING CHARACTERISTICS This is a single-position classification that performs at the journey-level. The incumbent exercises a significant level of independent judgment in the performance of duties within framework of established procedures. Incumbents are expected to perform a full range of duties requiring technical and functional expertise in codes, laws and ordinances EXAMPLES OF ESSENTIAL DUTIES Performs inspections of municipal facilities, commercial and industrial sites, construction sites, and food service establishments to assess compliance with local, state, and federal water quality regulations. Investigates complaints of potential violations of water quality regulations to determine the nature, source, and extent of the problem; prepares reports to summarize the investigation findings. Assists with implementation of Best Management Practices (BMPs) to ensure proper storm water runoff; develops BMP monitoring and enforcement databases. Provides education on program policies and regulations including making presentations to staff and the general public; develops and distributes technical materials. Attends regular meetings with local, state, and federal regulators regarding storm water program implementation, effectiveness assessment, and training. Recommends and implements strategic education and enforcement campaigns for problem areas P e9 such as downtown restaurants and boater activities; Page 1 of 4 CITY OF HUNTINGTON BEACH Su ity CLASS SPECIFICATION Hu ® 16LE: ENVIRONMENTAL SPECIALIST Analyzes and interprets laboratory data from wastewater and storm water sources including, determining monitoring priorities, choosing sampling methodologies and pollutant parameters, developing site maps, and preparing summaries of findings. Performs sampling and testing of stormwater and non-stormwater flows; evaluates BMP effectiveness through monitoring and sampling programs. Reviews Storm Water Pollution Prevention Plans; Interprets and enforces FOG and water quality regulations. Manages the City's FOG Program, including conducting field inspections; interacts with agencies, property managers, developers, and customers for matters related to the FOG Program. Reviews Closed Circuit Television (CCTV) sewer inspection reports to identify sources of fats, oil and grease and ensure compliance with the City's FOG ordinance Performs routine inspections of new and existing drainage systems and storm water runoff to assess compliance with local, state, and federal water quality regulations. Inspects waterways, i.e., harbors, storm drain channels, and lakes related to water quality issues. Prepares written reports, memoranda, and correspondence; maintains files and records. The preceding duties have been provided as examples of the essential types of work performed within this job classification. The City at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: - Applicable local, state, and federal laws, codes, ordinances, rules and regulations pertaining to environmental and water quality programs, including the National Pollutant Discharge Elimination System (NPDES) Program and the Fats, Oils, and Grease (FOG) Program. - Policies, principles and practices of environmental science - Water sampling and testing - Industrial General Permit regulations and requirements - Construction General Permit regulations and requirements - Investigative techniques; Page 2 of 4 CITY OF HUNTINGTON BEACH Su 4ity CLASS SPECIFICATION H I�,a IkITLE: ENVIRONMENTAL SPECIALIST — Basic chemistry concepts and interactions; — Federal, State, local codes, laws, and regulations; Occupational hazards and standard safety practices; — Customer service and conflict resolution techniques — Basic functions of related regulatory agencies and organization; — Stormwater regulations; Ability to: — Interpret and apply environmental safety policies, procedures, laws, rules and regulations and administrative and departmental policies and procedures; — Implement principles, practices, methods, and techniques of inspection, code violation investigation, and enforcement — Identify common stormwater pollutants and possible sources; — Work independently while exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs; — Research, collect, compile, and analyze information and data; — Maintain and update records, logs, and reports; — Understand and follow oral and written instructions; — Communicate clearly and concisely, both orally and in writing; — Operate a variety of office equipment including a personal computer and associated software programs such as Word, Excel and PowerPoint; — Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work; calmly handle complaints and problems from citizens or contractors — Work weekends and evenings as needed; — Deliver quality customer service. Education: Bachelor's Degree from an accredited college or university in environmental planning, environmental health, environmental studies, civil, environmental or geological engineering, biology, ecology, or other related field. College-level coursework in public works and grading inspection desirable. Page 3 of 4 CITY OF HUNTINGTON BEACH SU4 ity CLASS SPECIFICATION HUq Bead, IkTLE: ENVIRONMENTAL SPECIALIST Experience: Three (3) years experience performing environmental quality analysis and abatement work, including water quality, investigations for water quality violations, and inspections of commercial, industrial, municipal facilities, and construction sites. Experience performing fats, oils, and grease inspections is desirable. Certificates/Licenses: Possession of: • A valid Class C California Driver license and an acceptable driving record are required by time of appointment. • Certification as Qualified SWPPP Practitioner (QSP) and/or Certification of Erosion, Sediment and Storm Water Inspector(CESSWI) is desirable • Certification of completion of basic swimming instruction by the American Red Cross or equivalent, preferred PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Incumbents must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed indoors and outdoors. Incumbents use a computer keyboard and related equipment. Incumbents sit, stand, walk, climb, stoop, crouch, twist, bend, push, pull, reach, grasp, and lift. May require moving tools and equipment weighing 50 pounds or less. When work is performed outdoors, there is full exposure to various weather conditions. Must be able to work in and around bodies of water, including the ocean, lakes, and stormwater discharge systems. Must utilize approved safety equipment and protective gear, including but not limited, hard hats, respirators, life vests, and/or hearing protective devices. Requires near vision in reading correspondence, plans, specifications and other information. Acute hearing is required when providing telephone service and communicating in person. This position is also expected to perform inspections of work in the field that may require walking on uneven ground, working around machinery, fumes, dirt and gas and in varying temperatures. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.Feb.2002—Administrative Environmental Specialist Rev.Feb.2008 Rev.May 2013/jd—Title Change Page 4 of 4 EXHIBIT B 4 w v TITLE: COMMUNITY SERVICES & RECREATION SPECIALIST PERSONNEL COMMISSION APPROVAL: JUNE 19, 2013 COUNCIL APPROVAL: AUGUST 5, 2013 JOB CODE: 0269 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEA FLSA STATUS: NON-EXEMPT DUTIES SUMMARY Under general supervision, performs .a variety of administrative duties related to Community Services operations, including assisting in the development, implementation and administration of a broad range of community services programs; assists in the maintenance of assigned work site; provides oversight for a variety of recreation and sports facilities; oversees the work of part-time/seasonal/recurrent staff. DISTINGUISHING CHARACTERISTICS This is a journey-level classification responsible for oversight, development, implementation and administration of a variety of community services activities and events. This classification is distinguished from the Community Services Recreation Coordinator position in that this classification functions primarily in an administrative support capacity and the latter has direct significant responsibility for program development, supervision and/or advanced and complex administrative functions. EXAMPLES OF ESSENTIAL DUTIES • Plans, organizes, oversees and implements a variety of community services programs, events and activities; assists in developing, scheduling and administering community services special events; responds to inquires from the public regarding programs and facilities; • Performs a variety of general administrative support duties, including filing and copying; prepares routine correspondence and reports, composes flyers, schedules of events, pamphlets and brochures, operates a personal computer and uses applicable software to maintain records, prepare reports and other written material; • Coordinates event arrangements and equipment needs; evaluates and facilitates special requests; oversees a variety of recreation and sports facilities; arranges and operates a variety of recreational equipment; identifies maintenance and safety issues; conducts visual facilities and equipment audits; submits facilities Page 1 of 3 ......... eg AW TITLE: COMMUNITY SERVICES & RECREATION SPECIALIST maintenance requests, ensures program facilities are in compliance with City, County and State regulations; • Applies and interprets City policies and procedures; communicates program regulations and requirements to staff and the public; • Accounts for and processes program revenues and records; processes a variety of program registration, facility rental, and other activity and event applications; • Assists in monitoring of supplies and equipment to maintain adequate program inventory; prepares cost estimates, monitors and controls expenditures; • Assists in the recruitment/selection/evaluation of part-time/seasonal/recurrent employees; oversees, schedules, trains and evaluates part-time/seasonal/ recurrent staff and volunteers; provides technical assistance to staff; • Coordinates required safety training as needed; performs basic first aid and assists in emergency situations when required; and, performs related duties and responsibilities as required within the scope of the classification. • Drive a vehicle on City business. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. MINIMUM QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Knowledge of: — Principles and practices of community services program development, marketing, and implementation — Procedures for maintaining a variety of recreation and leisure activities and programs through community participation — Recent developments and information related to community services — Office procedures, methods, and equipment including computers and applicable software applications — Pertinent federal, state and local laws, codes and safety regulations. Page 2 of 3 40 TITLE: COMMUNITY SERVICES & RECREATION SPECIALIST Ability to: — Assist in organizing and coordinating a variety of duties related to playgrounds, facilities, recreation, events and other community services programs — Recommend and implement goals and objectives for providing community oriented programs — Elicit community and organizational support for community services programs — Maintain accurate records, record and retrieve information; write reports — Operate personal computer and standard software applications — Establish and maintain effective working relationships with those contacted in the course of work — Communicate effectively with others both orally and in writing Education: Two (2) years' (60 semester units or 90 quarter units) college-level coursework in recreation administration, physical education, kinesiology, human services or other directly related field. Associate's degree (from an accredited college) is preferred. Experience: Two (2) years' increasingly responsible recreation or community services experience, preferably in a municipal government environment. Licenses/Certifications: Due to the performance of field duties requiring operation of a vehicle, a California Driver's License and an acceptable driving record may be required. Incumbents must complete Advanced First Aid and CPR training within first six months of hire. Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office environment combined with outdoor locations. The incumbent uses a computer keyboard and related office equipment, sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 25 pounds or less. When work is performed outdoors, there is full exposure to various weather conditions including elevated noise, wind, rain, sun exposure, and extreme temperatures. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.June 2013 Page 3 of 3 EXHIBIT C \ R ✓' t ' 'k 21111-W TITLE: FACILITIES MAINTENANCE SUPERVISOR PERSONNEL COMMISSION APPROVAL: JUNE 19, 2013 COUNCIL APPROVAL: AUGUST 5, 2013 JOB CODE: 0050 EMPLOYMENT STATUS: REGULAR FULL-TIME UNIT REPRESENTATION: MEO FLSA STATUS: EXEMPT JOB SUMMARY Under general direction, plans and supervises the facilities maintenance program for City buildings, facilities, and equipment. SUPERVISION RECEIVED AND EXERCISED Reports to: General Services Manager Supervises: Skilled and non-skilled trades, clerical support staff, and contract personnel DISTINGUISHING CHARACTERISTICS This single-position classification is responsible for exercising supervisory authority over crews assigned to facilities maintenance operations. It is distinguished from the Crew leader class in that the latter determines standard daily work priorities, issues routine assignments, and provides on-the-job instructions for personnel while the supervisor is responsible for the oversight of all work crews, maintenance activities and contracted services. EXAMPLES OF ESSENTIAL DUTIES • Plans and supervises the activities for the facilities maintenance work group in the service, repair and maintenance of various City buildings and facilities; sets project priorities and allocates labor, materials, and equipment as necessary • Coordinates work projects and maintenance programs with various City officials, department personnel, and other agencies • Evaluates work methods to ascertain proper and efficient use of machinery, tools and labor; checks on cleanliness and safety procedures and instructs employees in technical and safety procedures Page 1 of 4 .. .. . ..... TIGTONSE0)(, ice, W ., kTION P "Affl, TITLE: FACILITIES MAINTENANCE SUPERVISOR • Implements and maintains 'safety programs; conducts meetings 'and instructs subordinates on shop and equipment safety, tool uses, equipment upgrade projects, and other related topics • Performs personnel administrative functions; counsels subordinates on compliance with procedures, rules, and regulations; evaluates performance and assesses discipline as needed • Interprets and applies regulatory requirements associated with air pollution control, hazardous material and waste management, underground and above ground storage tanks and facilities, recycling, etc.; ensures compliance with local, state, and federal requirements, standards, codes, and laws • Researches data, operational brochures, and regulations; keeps abreast of new equipment, service and part manuals, and new maintenance devices and test equipment • Monitors contracts with outside service providers to ensure compliance with established standards; conducts on-site inspections to review work being performed • Performs other related duties as assigned The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: - Operations, services, and activities of facilities maintenance management - Laws, rules and regulations pertaining to building trades and facilities management operations - Administrative principles and techniques, including budgeting, planning, safety, staff organization and development - Materials, methods, practices and equipment used in facilities maintenance and repair programs - Principles and practices of supervision Ability to: - Plan, organize, and monitor the work of skilled and unskilled craft personnel engaged in facilities maintenance - Communicate effectively orally and in writing - Prepare and maintain records and reports - Exercise judgment and creativity in making conclusions and recommendations - Operate computers - Meet productivity demands Page 2 of 4 fir°/ 9�/ H' dD" l�' M \ y ors 1�',Y ©I �� Tt � I:,A+C ; TITLE: FACILITIES MAINTENANCE SUPERVISOR - Analyze situations, identify problems, and recommend solutions - Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements - Interact professionally with various levels of employees and outside representatives - Travel to offsite locations within a reasonable timeframe - Conduct on-site audits of subcontractors and obtain compliance when the work being performed is not in compliance with the conditions of the contract. MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: High school diploma or equivalent, supplemented by one year (30 semester units or equivalent) of college level course work or specialized training in building trades and/or other directly related subjects. Associate's degree preferred. Experience: Five (5) years experience in facilities maintenance including two (2) years experience in a lead or supervisory role. Certification/License: A valid California Class C driver's license and an acceptable driving record are required by time of appointment. Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The incumbent must be able to meet the physical requirements of the,class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed. Work is performed in a general office or repair shop environment with exposure to extreme noise, exhaust fumes, dust, solvents, oils and other physical, electrical, mechanical, and chemical hazards. The incumbent uses a computer keyboard and related equipment, sits, stands, walks, climbs, stoops, crouches, twists, bends, pushes, pulls, reaches, grasps, lifts and moves tools and equipment weighing 50 pounds or less. When work is performed outdoors, there is full exposure to various weather conditions including elevated noise, wind, rain, sun exposure, extreme temperatures, etc. Must utilize approved safety equipment and protective gear, including but not limited to, hard Page 3 of 4 4\gpg/gffll No iiix suff H U WT IN ......... LAS,,,,$PECIF1' OF PH MF TITLE: FACILITIES MAINTENANCE SUPERVISOR hats, respirators and/or hearing protective devices. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis. Est.June 2013 Page 4 of 4 Res. No. 2013-33 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on August 5, 2013 by the following vote: AYES: Sullivan, Hardy, Harper, Boardman, Carchio, Shaw, Katapodis NOES: None ABSENT: None ABSTAIN: None Cit Jerk and ex-officio Merk of the City Council of the City of Huntington Beach, California