HomeMy WebLinkAboutCity Council - 2014-32 RESOLUTION NO. 2014- 32
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUNTINGTON BEACH MODIFYING SALARY AND
BENEFITS FOR NON-REPRESENTED EMPLOYEES
WHEREAS, the City Council of the City of Huntington Beach desires to modify salary
and benefits for non-represented employees upon adoption of this resolution,
NOW, THEREFORE, the City Council of the City of Huntington Beach does hereby
resolve as follows:
1. Salaries and benefits for Non-Represented employees shall be as reflected in
Exhibit A, attached hereto and incorporated by this reference.
2. Except as modified herein existing benefits shall remain in effect.
3. Any resolution in conflict herewith, whether by minute action or resolution of the
City Council heretofore approved, is hereby repealed.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 7th day of July , 2014.
M or
REVIE D APPROVED: IN ED:
City strator 1 ctor of Human Resources .
PPROVED AS TO FORM:
ity Atto ey
„ l r '/9
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT A - NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT
PROVISION................................................................................................... 1
SECTIONI PAY.............................................................................................................. 1
A. SALARY SCHEDULE................................................................................................. 1
B. DIRECT DEPOSIT..................................................................................................... 1
C. ASSIGNED VEHICLE/AUTO ALLOWANCE .................................................................... 1
1. Department Heads..................................................................................................................1
SECTION II — HOURS OF WORK/OVERTIME/TIME OFF............................................. 1
A. EXECUTIVE LEAVE................................................................................................... 1
B. FLEXIBLE AND ALTERNATIVE WORK SCHEDULES........................................................ 1
SECTION III — HEALTH AND OTHER INSURANCE BENEFITS...................................2
A. HEALTH INSURANCE................................................................................................2
1. Medical, Dental and Vision Insurance ...................................................................................2
2. City and Employee Paid Health Insurance............................................................................2
3. Medical Cash Out...................................................................................................................6
4. Section 125 Plan....................................................................................................................6
B. LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE ...............................6
C. LONG-TERM DISABILITY INSURANCE......................................................................... 6
D. CITY-PAID PHYSICAL EXAMINATIONS ........................................................................6
E. MISCELLANEOUS..................................................................................................... 7
F. RETIREE MEDICAL COVERAGE FOR RETIREES NOT ELIGIBLE FOR THE CITY MEDICAL
RETIREE SUBSIDY PLAN .......................................................................................... 7
G. POST-65 SUPPLEMENTAL MEDICARE COVERAGE ...................................................... 7
SECTION IV — RETIREMENT.........................................................................................8
A. BENEFITS............................................................................................................... 8
1. Self-Funded Supplemental Retirement Benefit.....................................................................8
2. Medical Insurance for Retirees..............................................................................................8
B. PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTIONS AND REPORTING............8
1. Miscellaneous Unit Members.................................................................................................8
2. Safety Unit Members .............................................................................................................9
3. IRS Code 414(h)(2)...........................................................................................10
4. Pre-Retirement Optional Settlement 2 Death Benefit..........................................................10
5. Fourth Level of 1959 Survivor Benefits................................................................................10
6.. VEBA Plan Requirements....................................................................................................10
SECTION V — LEAVE BENEFITS ................................................................................. 12
A. GENERAL LEAVE................................................................................................... 12
1. Accrual.................................................................................................................................12
2. Eligibility and Approval.........................................................................................................12
Exhibit"A”to N/A Resolution
Item 11. - 44 HB -316-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
3. Leave Benefit Entitlements..................................................................................................12
4. Conversion to Cash .............................................................................................................12
B. HOLIDAYS AND PAY PROVISIONS............................................................................ 13
C. SICK LEAVE.......................................................................................................... 13
1. Accrual.................................................................................................................................13
2. Credit....................................................................................................................................14
3. Usage...................................................................................................................................14
4. Payoff at Termination...........................................................................................................14
D. BEREAVEMENT LEAVE ........................................................................................... 15
E. VOLUNTARY CATASTROPHIC LEAVE DONATION PROGRAM........................................ 15
SECTION VI - RETIREE SUBSIDY MEDICAL PLAN.................................................. 15
SECTION VII - MISCELLANEOUS............................................................................... 15
A. COLLECTION OF PAYROLL OVERPAYMENTS............................................................. 15
B. UNIFORMS AND CALPERS REPORTING .................................................................. 16
EXHIBIT 1 - NON-ASSOCIATED SALARY SCHEDULE............................................. 17
EXHIBIT 2 - RETIREE MEDICAL PLAN ...................................................................... 19
EXHIBIT 3 - 9/80 WORK SCHEDULE..........................................................................23
EXHIBIT 4 -VOLUNTARY CATASTROPHIC LEAVE DONATION .............................25
Exhibit"A"to N/A Resolution
uB _31 7_ Item 11. - 45
NON-ASSOCIATED EMPLOYEES PAY AND BENEFIT PROVISIONS
EXHIBIT A
SECTION I — PAY
A. Salary Schedule
1. All current Non-Associated employees shall receive the salaries as identified in Exhibit
1.
2. The City Council shall set the salaries of the elected executive management positions
identified in Exhibit 1, at any rate within the designated salary range.
3. The City Manager is authorized to set the salaries of the non-elected executive
management positions identified in Exhibit 1 at any rate at or below the control point of
the designated salary range. The City Manager is authorized to increase the salary by
any percentage not greater than 5% based upon performance at annual review and
market data; however, no salary for a new employee may be set above the control
point at any time without City Council approval.
B. Direct Deposit
All Non-Associated employees are required to utilize direct deposit of payroll checks.
C. Assigned Vehicle/Auto Allowance
1. Department Heads
Appointed Department Heads and the City Clerk, City Treasurer, and City Attorney
shall have the option of an assigned City vehicle or an auto allowance in the amount of
two hundred thirty dollars and seventy-seven cents ($230.77) per bi-weekly pay period
plus reimbursement of out-of-town travel at the approved mileage rate.
SECTION II — HOURS OF WORK/ TIME OFF
A. Executive Leave
Non-Associated exempt employees shall not be eligible for overtime compensation.
Exempt department heads shall be credited with eighty (80) hours of executive leave per
calendar year.
B. Flexible and Alternative Work Schedules
1. 5/40 Work Schedule
The 5/40 work schedule shall be defined as working five (5) eight (8) hour days Monday
through Friday each week with a one-hour lunch during each work shift, totaling a forty
(40) hours work week.
2. 9/80 Work Schedule
The 9/80 work schedule, as outlined in Exhibit 3, shall be defined as working nine (9)
days for eighty (80) hours in a two week pay period by working eight (8) days at nine (9)
hours per day and working one (1) day for eight (8) hours (Friday), with a one-hour
Item 11. - 46„to NSA Resol°"o° HB 1 s-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
lunch during each work shift, totaling forty (40) hours in each FLSA designated work
week. The 9/80 work schedule shall not reduce service to the public, departmental
effectiveness, productivity and/or efficiency as determined by the City Manager or
designee.
3. Alternative Work Schedule
Non-associated employees may elect any alternative work schedule approved by the
City Manager or designee.
SECTION III — HEALTH AND OTHER INSURANCE BENEFITS
A. Health Insurance
1. Medical, Dental and Vision Insurance
The City shall continue to make available group medical, dental and vision benefits to
all Non-Associated employees.
2. City and Employee Paid Health Insurance
The City and the employee shall pay for health insurance premiums for employees and
qualified dependent(s) effective the first of the month following the employee's hire
date. The employee payroll deduction for premium contributions shall be deducted on
a pre-tax basis.
Such deductions shall be aligned with the effective date of coverage and the ending
date of coverage upon employment separation. The employee's payroll deduction
amount shall begin no later than the beginning of the first full pay period following the
effective date of coverage and pro-rated for coverage through the end of the month in
which employment was separated.
Exhibit"A"to N/A Resolution HB -,19-
Item 11. — 47
�
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
i. Health Plan Employee and Employer Contributions Chart for Classifications in
EXHIBIT 1
2014 Health Premiums and Contributions
Effective 8/1/2014
Non-Associated
W"
T
......
OF ' Vdifthly MP
�q
,Enpl _E
pIoye e
rZP Tiea 6t , Monthly
77
%q
.Bi-Weekly
-remiun g
Contribution ' M1rohr u on
rv. N
...... -
Single 455.36 340.76 114.60 52.89
Kaiser -Two-Party 997.37 674.36 323.01 149.08
Family 1,311.39 870.04 441.35 203.70
4
Single 587.00 340.76 246.24 113.65
Blue Shield HMO -Two-Party 1,281.00 674.36 606.64 279.99
Family 1,657.00 870.04 786.96 363.21
Single 629.00 450.48 178.52 82.39
Blue Shield PPO -Two-Party 1,329.00 835.78 493.22 227.64
Family 1,647.00 1,014.31 632.69 292.01
ON"W"
Single 65.00 45.02 19.98 9.22
Delta Dental PPO -Two-Party 121.40 85.91 35.49 16.38
Family 160.00 122.18 37.82 17.46
A /N
qMWW 4
A
4 '\1'11F1\
101181 WE
Single 28.88 28.88 0 0
Delta Care HMO -Two-Party 49.10 49.10 0 0
Family 75.10 75.10 0 0
W,U
„Al Al/
4 \0
"Al
111119
Single 25.94 0 25.94 11.97
VSP vision Two-Party 25.94 0 25.94 11.97
Family 25.94 0 25.94 11.97
Medical Opt-Out: $340.76 per month (or$157.27 bi-weekly)
Employee and City Contributions subject to change as a result of contract negotiations
ii. "Safety Member" Health Premiums- Employer Contribution
Employees that are classified as "safety member" by the California Public Employees'
Retirement System (CaIPERS) may have access to the medical plans offered by
CalPERS as contracted by the City. In accordance with eligibility provisions, the
Police Chief and the Fire Chief may elect to enroll in the CalPERS health insurance
program offered by the City.
The City's maximum monthly employer contributions for the CalPERS health
insurance program is set forth in the chart below. The amounts listed below include
Item 11. - 48 to I/A lk,oltio. HB .-320-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
the mandated Public Employees' Medical and Hospital Care Act (PEMHCA)
contribution.
2014 Health Premiums and Contributions
Effective 8/1/2014
Non-Associated -Safety
A,N N
" y
Employed'
3
Emplo
yee
Employee
m
O a , Month
) a
Tier mm MonthlyBany
F!qu 0 contribution
PERS Single 536.99 340.76 196.23 90.57
Anthem HMO Select F Two-Party 1073.98 674.36 399.62 184.44 Family 1396.17 870.04 526.13 242.83
M.,
PERS Single 592.20 340.76 251.44 116.05
Anthem HMO Two-Party 1184.40 674.36 510.04 235.40
Traditional Family 1539.72 870.04 669.68 309.08
ow-1 Ab 1dIM �1111
PERS Single 543.21 340.76 202.45 93.44
Blue Shield HMO Two-Party 1086.42 674.36 412.06 190.18
Family 1412.35 870.04 542.31 250.30
PERS Single 457.17 340.76 116.41 53.73
Blue Shield NetValue Two-Party 914.34 674.36 239.98 110.76
Family 1188.64 870.04 318.60 147.05
PERS Single 489.82 340.76 149.06 68.80
Health Net Two-Party 979.64 674.36 305.28 140.90
Salud y Mas Family 1273.53 870.04 403.49 186.23
-MW
PERS Single 568.51 340.76 227.75 105.12
Health Net SmartCare Two-Party 1137.02 674.36 462.66 213.54
Family 1478.13 870.04 608.09 280.66
'Pr
FIE
PERS Single 521.01 340.76 180.25 83.19
Unitedhealthcare Two-Party 1042.02 674.36 367.66 169.69
Family 1354.63 870.04 484.59 223.66
MIN TM
PERS Single 602.79 340.76 262.03 120.94
Kaiser Two-Party 1205.58 674.36 1 531.22 245.18
Family 1567.25 870.04 1 697.21 321.79
'N W wa,
PERS Single 612.25 450.48 161.77 74.66
Choice Two-Party 1224.50 835.78 388.72 179.41
Family 1591.85 1014.31 577.54 266.56
PERS Single 586.32 450.48 135.84 62.70
Select Two-Party 1172.64 835.78 336.86 155.47
Family 1524.43 1014.31 510.12 235.44
OPMEW
Exhibit"A"to N/A Resolution HB -321- Item 11. - 49
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Month)
Employer, m� Employee Employees
Plan Tier, y Monthly IlAonthly 3' B� Weekly
Premium &, F.. s,
Contributwn, ,Contribution�.;Contribution,
3 / ✓ �. ; :_. ..y Y _ pJ W %fib Qs
Wki• 1�;.,9-w h'!v0c.. ,il�/ __ - Sm���..._ �.a �U�< �i5.g,c- ..�. Boa XY F.f� �ti--.•
PERS Sin a le 638.22 450.48 187.74 86.65
Care Two-Party 1276.44 835.78 440.66 203.38
Family 1659.37 1014.31 645.06 297.72
w `
WE
Single 634.00 450.48 183.52 84.70
PORAC Two-Party 1186.00 835.78 350.22 161.64
Family 1507.00 1014.31 492.69 227.40
. .. �.
Single 65.00 45.02 19.98 9.22
Delta Dental PPO Two-Party 121.40 85.91 35.49 16.38
Family 160.00 122.18 37.82 17.46
Tow"",
qvv
•,• ® ',
Single 28.88 28.88 0.00 0.00
Delta Care HMO Two-Party 49.10 49.10 0.00 0.00
Family 75.10 75.10 0.00 0.00
Single 25.94 0.00 25.94 11.97
VSP Vision Two-Party 25.94 0.00 25.94 11.97
Family 25.94 0.00 25.94 11.97
Medical Opt Out Benefit: $340.76 per month (or$157.27 bi-weekly)
Employee and City Contributions subject to change as a result of contract negotiations
iii. Employees shall not be entitled to the difference between the employer contribution
and the premiums for insurance plan(s) selected by the employee.
iv. Future Premiums
The City "caps" its contributions toward monthly group medical, dental and vision
plan premiums by category (EE, EE + 1, and EE + 2 or more) as outlined in sections
i and ii above.
The City agrees to'increase the contribution toward monthly group medical by $100
per plan, per tier, effective January 1, 2015.
The employee and employer contributions rates set forth in sections i and ii above
shall remain in effect in 2015 and beyond unless otherwise modified by a successor
Non-Associated Resolution.
The City's contribution caps for dental and vision in effect as of August 1, 2014 shall
not be increased.
The City's contribution caps will remain in place, even if premium increases result in
these additional costs being borne by the employee.
Item 11. - 50 to N/A Resolution HB -3322-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
3. Medical Cash Out
If an employee is covered by a medical program outside of a City-provided program
(evidence of which must be supplied to Human Resources), the employee may elect to
discontinue City medical coverage and receive the monthly value of the City's
contribution to the lowest cost employee-only medical plan paid bi-weekly.
4. Section 125 Plan
Employees shall be eligible to participate in a City-approved Section 125 Flexible
Spending Account Plan the same as all other eligible employees, as provided by IRS
law. This plan allows employees to use pre-tax salary to pay for regular childcare,
adult dependent care and/or medical expenses.
B. Life and Accidental Death and Dismemberment Insurance
Each Non-Associated employee shall be provided with $50,000 life insurance and $50,000
accidental death and dismemberment insurance paid for by the City. Each employee shall
have the option, at his/her own expense, to purchase additional amounts of life insurance and
accidental death and dismemberment insurance to the extent provided by the City's current
providers. Evidence of insurability is contingent upon total participation in additional amounts.
C. Long-Term Disability Insurance
This program provides for each incident of illness or injury, a waiting period of thirty (30)
calendar days during which the Non-Associated employee may use accumulated sick leave,
general leave, executive leave pay. Subsequent to the thirty-(30) day waiting period, the
employee will be covered by an insurance plan paid for by the City providing sixty-six and two-
thirds percent (66 2/3%) of the first $12,500 of the employee's basic monthly earnings up to a
maximum monthly benefit of $8,332.50. The maximum benefit period for disability due to injury
or illness shall be to age sixty-five (65).
Days and months refer to calendar days and months. Benefits under the plan are integrated
with sick leave, Worker's Compensation, Social Security and other non-private program
benefits to which the employee may be entitled. Disability is defined as: "The inability to
perform all of the duties of regular occupation during two years and thereafter the inability to
engage in any employment or occupation, for which he/she is fitted by reason of education,
training or experience." Rehabilitation benefits are provided in the event the individual, due to
disability, must engage in other occupation. Survivor's benefits continue the plan payment for
three (3) months beyond death. A copy of the plan is on file in the Human Resources
Department.
D. City-Paid Physical Examinations
Non-Associated employees shall be provided, once every two years, with a City-paid physical
examination comparable to the current pre-placement class physical examination or
reimbursed the amount authorized for said physical examination. No more than one-half of the
eligible employees shall receive examinations in any one fiscal year. Said exam shall be
comprehensive in nature and shall include:
1. A complete medical history, physical exam and review of results by physician.
2. Health testing including vision, hearing, breathing, chest x-ray and stress EKG.
Exhibit"A"to N/A Rcsolution HB -323- Item 11. - 51
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
3. Laboratory test including standard chemical test, blood count, HDL, urinalysis and stool
test for blood.
E. Miscellaneous
When a Non-Associated employee is on a leave of absence without pay for reason of medical
disability, the City shall maintain the City-paid insurance premiums during the period the
employee is in a non-pay status for the length of said leave, not to exceed twenty-four (24)
months.
F. Retiree Medical Coverage for Retirees Not Eligible for the City Medical Retiree Subsidy Plan
Employees who retire from the City after January 1, 2004, and are granted a retirement
allowance by the California Public Employees' Retirement System and are not eligible for the
City's Retiree Subsidy Medical Plan may choose to participate in City-sponsored medical
insurance plans until the first of the month in which they turn age sixty-five (65).
The retiree shall pay the full premium for City-sponsored medical insurance for themselves
and/or qualified dependents without any City subsidy.
Employees who retire from the City and receive a retirement allowance from the California
Public Employees' Retirement System and are not eligible for the City's Retiree Subsidy
Medical Plan and choose not to participate in City-sponsored medical insurance upon
retirement permanently lose eligibility for this insurance.
However, if a retiree who is not eligible for the City's Retiree Subsidy Medical Plan chooses not
to participate in City-sponsored medical insurance plans because the retiree has access to
other group medical insurance, and subsequently loses eligibility for that group medical
insurance, the retiree and their qualified dependents will have access to City-sponsored
medical insurance plans reinstated.
Eligibility for Retiree Medical Coverage terminates the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
G. Post-65 Supplemental Medicare Coverage
Retirees who are participating in the Retiree Subsidy Medical Plan as of January 1, 2004 and
all future retirees who meet the criteria to participate in City-sponsored medical insurance, with
or without the Retiree Medical Subsidy Plan, may participate in City-sponsored medical
insurance plans that are supplemental to Medicare, after a contract is in place between the City
and a health insurance provider.
A retiree or qualified dependent must choose to participate in City-sponsored medical insurance
plans that are supplemental to Medicare beginning the first of the month in which the retiree or
qualified dependent turns age sixty-five (65).
The retiree shall pay the full premium to participate in City-sponsored medical insurance plans
that are supplemental to Medicare for themselves or qualified dependents without any City
subsidy.
Item 11. - 52°°to N/A Resolution HB -324-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Retirees or qualified dependents, upon turning age 65, who choose not to participate in City-
sponsored medical insurance plans that are supplemental to Medicare permanently lose
eligibility for this insurance.
SECTION IV — RETIREMENT
A. Benefits
1. Self-Funded Supplemental Retirement Benefit
In the event a Non-Associated employee member elects Option #1, #2, #2W, #3, #3W or
#4 of the Public Employees' Retirement law, the City shall pay the difference between
such elected option and the unmodified allowance which the member would have
received for his or her life alone as provided in California Government Code sections
21455, 21456, 21457, and 21548 as said referenced Government Code sections exist as
of the date of this agreement. This payment shall be made only to the member (Non-
Associated employee), shall be payable by the City during the life of the member, and
upon that member's death, the City's obligation shall cease. Unless previously excluded
by employment or resolution, eligibility for this benefit is limited to employees hired before
December 27, 1997.
2. Medical Insurance for Retirees
a. Upon retirement, whether service or disability connected, each Non Associated
employee shall be entitled to cause self, spouse and dependents to participate fully
in the City's group health insurance program at the equivalent of the City's group
premium rate in accordance with the provisions specified by Consolidated Omnibus
Budget Reconciliation Act of 1985 (COBRA). Such participation shall be at
employee's expense and upon terms, conditions and restrictions currently in effect.
b. As an alternative to the benefit described in paragraph IV.A.2.a above, the City will
provide a financial contribution towards the cost of retiree medical premiums as
described in Section VI.
B. Public Employees' Retirement System Contributions and Reporting
1. Miscellaneous Unit Members
a. The City shall provide all miscellaneous employees described as "classic members
by the Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain
retirement program commonly known and described as the "2.5% at age 55 plan"
which is based on the retirement formula as set forth in the California Public
Employees' Retirement System (PERS), Section 21354 of the California
Government Code.
b. Effective at the beginning of the pay period of July 19, 2014, following City Council
approval of this MOU, all miscellaneous bargaining unit "classic members" shall pay
to PERS as part of the required member retirement contribution eight percent (8%)
of pensionable income. This provision shall not sunset at the end of this agreement.
Exhibit"A"to N/A Resolution HB -3 5-
Item 11. — 53
�
7�
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
c. The City shall contract with PERS to have retirement benefits calculated based upon
the "classic" employee's highest one year's compensation, pursuant to the
provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this MOU.
e. For "New" Members within the meaning of the California Public Employees' Pension
Reform Act of 2013.
1) New Members shall be governed by the two percent at age 62 (2% @ 62)
retirement formula set forth in Government Code section 7522.20.
2) Final compensation will be based on the highest annual average compensation
earnable during the 36 consecutive months immediately preceding the effective
date of his or her retirement, or some other 36 consecutive month period
designated by the member.
3) Effective January 1, 2013, "new" members as defined by PEPRA and
determined by CalPERS, shall contribute one half (50%) of the normal cost as
established by CalPERS.
2. Safety Unit Members
a. The City shall provide all safety employees described as "classic" members by the
Public Employees' Pension Reform Act of 2013 — "PEPRA" with that certain
retirement program commonly known and described as the "3% at age 50 plan"
which is based on the retirement formula as set forth in the California Public
Employees' Retirement System (PERS), Section 21362.2 of the California
Government Code.
b. Effective at the beginning of the pay period of July 19, 2014, following City Council
approval of this MOU, all safety employees described as "classic" members shall
pay to PERS as part of the required member retirement contribution nine percent
(9%) of pensionable income. This provision shall not sunset at the end of this
agreement.
c. The City shall contract with PERS to have retirement benefits calculated based upon
the "classic" employee's highest one year's compensation, pursuant to the
provisions of Section 20042 (highest single year).
d. The obligations of the City and the retirement rights of employees as provided in this
Article shall survive the term of this MOU
e. For "New" Members within the meaning of the California Public Employees' Pension
Reform Act of 2013.
1) New Members shall be governed by the two and seven tenths percent at age
57 (2.7% @ 57) retirement formula set forth in Government Code section
7522.25(d)
Item 11. - 54°'t°N/A R,,°'°6°° HB -326-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
2) Final compensation will be based on the highest annual average compensation
earnable during the 36 consecutive months immediately preceding the effective
date of his or her retirement, or some other 36 consecutive month period
designated by the member.
3) Effective January 1, 2013, "new" members as defined by PEPRA and
determined by CalPERS, shall contribute one half (50%) of the normal cost, as
established by CalPERS.
3. IRS Code Section 414(h)(2)
The City has adopted the CalPERS Resolution in accordance with IRS Code section
414(h)(2) to ensure that both the employee contribution and the City pickup of the
required member contribution are made on a pre-tax basis. However, ultimately, the tax
status of any benefit is determined by the law.
4. Pre-Retirement Optional Settlement 2 Death Benefit
Non-Associated employees shall be covered by the Pre-Retirement Optional Settlement
2 Death Benefit as identified in Section 21548 of the California Government Code when
approved by the City Council.
5. Fourth Level of 1959 Survivor Benefits
Non-Associated employees shall be covered by the Fourth Level of the 1959
Survivor Benefit as identified in Section 21574 of the California Government Code.
6. VEBA Plan Requirements
a. Eligibility Defined
Effective December 23, 2009, all eligible Unrepresented Management Employees
with 25 years of continuous service to the City of Huntington Beach will participate in
the Plan. An eligible employee is an employee who works twenty (20) or more
hours per week and receives benefits.
b. Employee Contributions
c. Leave Payout
Each eligible unrepresented management employee shall designate all leave
payouts to be rolled over to his/her VEBA Plan account based on the established
range upon separation from City employment.
d. Participant Account
A separate account is maintained for each contributing eligible unrepresented
management employee, which documents the employee's contributions and
disbursements. Contributions to a VEBA plan account as well as any disbursements
to cover nonreimbursed, post-tax medical care expenses are both tax free. Eligible
benefits subject to reimbursement by the Plan shall be limited to long-term care
expenses and nonreimbursed medical premiums, co-pays, prescribed drug
Exhibit"A"to N/A Resolution 3 7 Item 11. - 55
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
expenses and other medical care costs as that term is defined by the Internal
Revenue Code Section 213.
e. Administrative Fees
Any Plan administrative fees will be deducted from interest on the total Plan
investments.
An eligible unrepresented management employee's Plan account is subject to a
monthly administrative fee for expenses related to recordkeeping, claims
processing, and claims reimbursement. The fee will first be deducted from interest
on total plan investments, and then deducted, if necessary, from the employee's
individual account.
f. Dispute Resolution
This Resolution and any disputes arising under or in connection with this Resolution
shall not be subject to any dispute resolution procedures in the City's Personnel
Rules, nor shall this Resolution and any such dispute relating thereto be subject to
the jurisdiction of the City's Personnel Board for any reason whatsoever.
g. Indemnification
All Unrepresented Management Employees agree to indemnify and hold the City of
Huntington Beach harmless against any claims made of any nature and against any
suit instituted against the City arising from this Resolution, including, but not limited
to, claims arising from an employee's participation in VEBA or from any salary
reduction initiated by the City for VEBA contributions.
Item 11. - 56„to NiA x,,°'upon HB -328-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
SECTION V— LEAVE BENEFITS
A. General Leave
1. Accrual
Employees will accrue General Leave at the accrual rates outlined below. General leave
may be used for any purpose, including vacation, sick leave, and personal leave.
General leave for non-associated employees shall be accrued as follows:
AnnualGeneral Leave Biweekly GeneralLeave
r Years ofSeryice .,
:.,.
Allowance, Allowance
First through Fourth Year 176 hours 6.77
Fifth through Ninth Year 200 hours 7.69
Tenth through Fourteenth Year 224 hours 8.62
Fifteenth Year and Thereafter 256 hours 9.85
2. Eligibility and Approval
General leave must be pre-approved except for illness, injury or family sickness, which
may require a physician's statement for approval. General leave accrued time is to be
computed from hiring date anniversary. Members shall not be permitted to take general
leave in excess of actual time earned. Members shall not accrue general leave in excess
of six hundred forty (640) hours. Employees may not use their general leave to advance
their separation date on retirement or other separation from employment.
3. Leave Benefit Entitlements
The City shall comply with all State and Federal leave benefit entitlement laws. An
eligible employee on an approved leave shall be allowed to use applicable earned Sick
Leave, General Leave, or Executive Leave for family or personal health issues. For
more information on employee leave options contact the Human Resources Department.
4. Conversion to Cash
a. Pay Off at Termination
An employee shall be paid for unused general leave upon termination of
employment at which time such terminating employee shall receive compensation at
their current salary rate for all unused, earned general leave to which they are
entitled up to and including the effective date of their termination.
b. Conversion to Cash
Two times during each fiscal year, each permanent employee shall have the option
to convert into a cash payment or deferred compensation up to a total of one
hundred-twenty (120) general leave benefit hours per fiscal year. The employee
shall give payroll two (2) weeks advance notice of their decision to exercise such
option.
Exhibit"A"to N/A Resolution HB -3_+�9-
Item 11. — $ /
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
c. One Week Minimum Vacation Requirement
The City Manager may require certain positions which handle money or transfer
funds to take a minimum of one week, (i.e., five consecutive work days) paid
vacation each calendar year.
d. Deferred Compensation Contribution at Time of Separation
The value of any unused earned leave benefits may be transferred to deferred
compensation at separation (including retirement), but only during the time that the
employee is actively employed with the City. The latest opportunity for such
transfer must be the beginning of the pay period prior to the employee's last day of
employment.
B. Holidays and Pay Provisions
1. Non-Associated employees shall receive the following legal holidays as of the first pay
period following adoption of the Non-Associated Resolution paid in full per the
employee's regularly scheduled work shift:
(1) New Year's Day (January 1)
(2) Martin Luther King Day (third Monday in January)
(3) Presidents Day (third Monday in February)
(4) Memorial Day (last Monday in May)
(5) Independence Day (July 4)
(6) Labor Day (first Monday in September)
(7) Veteran's Day (November 11)
(8) Thanksgiving Day (fourth Thursday in November)
(9) The Friday after Thanksgiving
(10) Christmas Day (December 25)
2. Any day declared by the President of the United States to be a national holiday or by the
Governor of the State of-California to be a state holiday and adopted as an employee
holiday by the City Council of the City of Huntington Beach.
3. For Civic Center holiday closure purposes, holidays which fall on Sunday shall be
observed the following Monday, and those falling on Saturday shall be observed the
preceding Friday.
C. Sick Leave
1. Accrual
No employee shall accrue sick leave.
Item 11. - 58"to N/A Resolution HB -330-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
2. Credit
Employees assigned to Non-Associated shall carry forward their sick leave balance and
shall no longer accrue sick leave credit.
3. Usage
Employees may use accrued sick leave for the same purposes for which it was used
prior to December 25, 1999. Sick leave shall not be used to extend absences due to
work related (industrial) injuries or illnesses, this provision shall be added to Personnel
Rule 18.10.
4. Payoff at Termination
a. Non Associated employees with continuous service with the City since November
20, 1978, shall be entitled to the following sick leave payoff plan:
At involuntary termination by reason of disability, or by death, or by retirement,
employees shall be compensated at their then current rate of pay for seventy-five
percent (75%) of all unused sick leave accumulated as of July 1, 1972, plus fifty
percent (50%) of unused sick leave accumulated subsequent to July 1, 1972, up to a
maximum of seven hundred and twenty hours (720) of unused, accumulated sick
leave, except as provided in paragraph V.C.5.d below.
Upon termination for any other reason, employees shall be compensated at their
then current rate of pay for fifty percent (50%) of all unused accumulated sick leave,
up to a maximum of 720 hours of such accumulated sick leave.
b. Non-Associated employees hired after November 20, 1978 shall be entitled to the
following sick leave payoff plan:
Upon termination, all employees shall be paid, at their then current salary rate, for
twenty-five percent (25%) of unused, earned sick leave to 480 hours accrued, and
for thirty-five percent (35%) of all unused, earned sick leave in excess of 480 hours,
but not to exceed 720 hours, except as provided in paragraph V.C.2.c below.
c. Except as provided in paragraph V.C.5.d below, no Non-Associated employee shall
be paid at termination for more than 720 hours of unused, accumulated sick lave.
However, employees may utilize accumulated sick leave on the basis of"last in, first
out," meaning that sick leave accumulated in excess of the maximum for payoff may
be utilized first for sick leave, as defined in Personnel Rule 18-8.
d. Non-Associated employees who had unused, accumulated sick leave in excess of
720 hours as of July 5, 1980, shall be compensated for such excess sick leave
remaining on termination under the formulas described in paragraphs V.C.5.a and b
above. In no event shall any employee be compensated upon termination for any
accumulated sick leave in excess of the "cap" established by this paragraph (i.e.,
720 hours plus the amount over 720 hours existing on July 5, 1980). Employees
may continue to utilize sick leave accrued after that date in excess of such "cap" on
a "last in, first out" basis. To the extent that any such "capped" amount of excess
sick leave over 720 hours is utilized, the maximum compensable amount shall be
correspondingly reduced. (Example: Employee had 1,000 hours accumulated. Six
months after July 5, 1980, employee had accumulated another 48 hours. Employee
Exhibit"A"to N/A Resolution HB -33 1- Item 11. - 59
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
is then sick for 120 hours. Employee's maximum sick leave "cap" for compensation
at termination is now reduced by 72 hours to 928.)
D. Bereavement Leave
Employees shall be entitled to bereavement leave not to exceed twenty-four (24) hours in
each instance of death in the immediate family. Immediate family is defined as father,
mother, sister, brother, spouse, children, grandfather, grandmother, stepfather, stepmother,
step grandfather, step grandmother, grandchildren, stepsisters, stepbrothers, mother-in-law,
father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepchildren, or
wards of which the employee is the legal guardian.
E. Voluntary Catastrophic Leave Donation Program
Under certain conditions, an employee may donate leave time to another employee in need.
The program is outlined in Exhibit 4.
SECTION VI — RETIREE SUBSIDY MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City-
sponsored medical insurance plans in accordance with the Retiree Subsidy Medical Plan as
outlined in Exhibit 2. Employees hired on or after December 1, 2009, shall not be eligible
for this benefit.
SECTION VII — MISCELLANEOUS
A. Collection of Payroll Overpayments
In the event that a payroll overpayment is discovered and verified, and considering all
reasonable factors including the length of time that the overpayment was made and if and when
the employee could have reasonably known about such overpayment, the City shall take action
to collect from the employee the amount of overpayment(s). Such collection shall be processed
by payroll deduction over a reasonable period of time considering the total amount of
overpayment.
In the event the employee separates from employment during the collection period, the final
amount shall be deducted from the last payroll check of the employee. If applicable, the
balance due from the employee shall be communicated upon employment separation if the last
payroll check does not sufficiently cover the amount due the City.
It shall be the responsibility of the employee and the City to periodically monitor the accuracy of
compensation payments or reimbursements due to the possibility of a clerical oversight or error.
The City reserves the right to also collect compensation overpayments caused by or the result
of misinterpretation of a pay provision by non-authorized personnel. The interpretation of all
pay provisions shall be administered by the City Manager or designee and as adopted by the
City Council. Unauthorized compensation payments shall not constitute a past practice
(1/03/05).
Item 11. - 60 to N/A Resolution HB -3322-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
B. Uniforms and CalPERS Reporting
The City provides uniforms to active duty employees in the classifications of Police Chief and
Fire Chief. These employees are required to wear a standard uniform for appearance,
uniformity, and public recognition purposes.
The City will report to the California Public Employees' Retirement System (CaIPERS) the
average annual cost of uniforms as special compensation for each eligible employee in
accordance with Title 2, California Code of Regulations, Section 571(a)(5).
Exhibit"A"to N/A Resolution HB 3
Item 11. - 61
-33-
NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS
EXHIBIT I
NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE
EFFECTIVE JULY 19, 2014
3.75% Increase(1.75%for Police Chief
Jobs P:
High :
Description Starting Control
lilt:
Ira/I
No
%�a
EXECUTIVE MANAGEMENT
0591 City Manager NA0591 NA NA 123.31
DEPARTMENT HEADS
0510 Assistant City Manager NA051 0 82.49 91.81 102.19_
0009 Director of Building & Safety NA0009 71.74 79.85 88.87
0014 1 Director of Community Services NA0014 71.74 79.85 88.87
0008 Director of Economic Development NA0008 71.74 79.85 88.87
0574 Director of Human Resources NA0574 71.74 79.85 88.87
0479 Director of Information Services NA0479 71.74 79.85 88.87
0007 Director of Library Services NA0007 67.23 74.82 83.29_
0021 Director of Planning and Building NA0021 77.69 86.48 96.25_
0010 Director of Public Works NA0010 77.69 86.48 96.25
0518 Finance Director NA0518 77.69 86.48 96.25_
0015 Fire Chief NA0015 82.49 91.81 102.19
0011 Police Chief NA001 1 82.49 91.81 102.19 j
ELECTED OFFICIALS
0016 CityAttorney NAOO 16 96.29 107.17 119.28
0017 CityClerk NA0017 67.23] 74,82] 83.29
ELECTED OFFICIALS PART-TIME
0018 City Treasurer- *PART-TIME NA0018 71.74 79.85 88.87
*Ahnual'Sala rv'�,Not-tcil�,�r,461$49
800
CONTRACT NON-DEPARTMENT HEAD
Jobsay B
G'
Description
p
"Now q",&.........
radeuC
0593 Chief Assistant City Attorney NA0593 62.08 65.50 69.10 72.89 76.90
Item 11. - 62 "lo N/A R,,olution HB -334-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT I
NON-ASSOCIATED EXECUTIVE MANAGEMENT SALARY SCHEDULE
EFFECTIVE SEPTEMBER 27, 2014
2.0% Increase
C
HI
Starting
UMIUL,
t PointJOK 1 NO&,40.11 % P.gin
EXECUTIVE MANAGEMENT
0591 � City Manager NA0591 NA NA 125.77
DEPARTMENT HEADS
0510 Assistant City Manager NA051 0 84.14 93.64 104.24
0009 Director of Building & Safety NA0009 73.18 81.44 90.65
0014 Director of Community Services NA0014 73.18 81.44 90.65
0008 Director of Economic Development NA0008 73.18 81.44 90.65
0574 Director of Human Resources NA0574 73.18 81.44 90.65
0479 Director of Information Services NA0479 73.18 81.44 90.65
0007 Director of Library Services NA0007 68.57 76.32 84.96
0021 Director of Planning and Building NA0021 79.24 88.21 98.17
0010 Director of Public Works NA0010 79.24 88.21 98.17
0518 Finance Director NA0518 79.24 88.21 98.17
0015 Fire Chief NA0015 1 1 84.14 1 1 93.64 1 104.24
0011 Police Chief NA001 1 84.14 93.65 104.23
ELECTED OFFICIALS
0016 City Attorney NA0016 98.22 109.32 121.67
0017 City Clerk NA0017 68.57 76.32 84.96
ELECTED OFFICIALS PART-TIME
0018 City Treasurer-*PART-TIME NA0018 73.18 81.44 90.65
NO dry,, -,-796w-
-.-,-------3alaRry�Ot,to��iceed $50
CONTRACT NON-DEPARTMENT HEAD
Y,77M
Job No.� B D ription, "M
sc
0593 Chief Assistant City Attorney NA0593 63.33 66.81 70.48 74.35 78.44
1?xhibit"A"to N/A Resolution HB -335- Item 11. - 63.
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT 2
RETIREE MEDICAL PLAN
An employee who has retired from the City shall be entitled to participate in the City sponsored
medical insurance plans and the City shall contribute toward monthly premiums for coverage in an
amount as specified in accordance with this Plan, provided:
A. At the time of retirement the employee has a minimum of ten (10) years of continuous full
time City service or is granted an industrial disability retirement; and
B. At the time of retirement, the employee is employed by the City; and
C. Following official separation from the City, the employee is granted a retirement allowance
by the California Public Employees' Retirement System.
The City's obligation to pay the monthly premium as indicated shall be modified downward
or cease during the lifetime of the retiree upon the occurrence of any one of the following:
1. On the first of the month in which a retiree or dependent reaches age 65 or
on the date the retiree or dependent can first apply and become eligible,
automatically or voluntarily, for medical coverage under Medicare (whether or
not such application is made) the City's obligation to pay monthly premiums
may be adjusted downward or eliminated. Benefit coverage at age 65 under
the City's medical plans shall be governed by applicable plan document.
2. In the event of the death of any employee, whether retired or not, the amount
of the retiree medical insurance subsidy benefit which the deceased
employee was receiving at the time of his/her death would be eligible to
receive if he/she were retired at the time of death, shall be paid on behalf of
the spouse or family for a period not to exceed twelve (12) months.
D. Schedule of Benefits
1. Minimum Eligibility for Benefits
With the exception of an industrial disability retirement, eligibility for benefits begins
after an employee has completed ten (10) years of continuous full time service with
the City of Huntington Beach. Said service must be continuous unless prior service
is reinstated at the time of his/her rehire in accordance with the City's Personnel
Rules. Employees hired on or after December 1, 2009 shall not be eligible for this
benefit.
2. Disability Retirees
Industrial disability retirees with less than ten (10) years of service shall receive a
maximum monthly payment toward the premium for health insurance of $121.
Payments shall be in accordance with the stipulations and conditions, which exist for
all retirees. Payment shall not exceed dollar amount, which is equal to the full cost
of premium for employee only.
3. Marital Status — Married retirees eligible for benefits under the Retiree Medical
Subsidy Plan may each receive the benefit earned pursuant to Section 4 —
Item 11. - 64 to N/A R,,olua°° HB -336-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Maximum Monthly Subsidy Payments, whether enrolled individually as the plan
enrollee or whether enrolled as a dependent on any City-sponsored medical plan.
a. In the case where a retiree is married to a City employee (active or retired)
who is not an unrepresented/non-associated employee or retiree, this
provision shall remain applicable.
b. This provision shall apply to State of California registered domestic partners
the same as married spouses.
4. Maximum Monthly Subsidy Payments
Payment amounts may be reduced each month as dependent eligibility ceases due
to death, divorce or loss of dependent child status. However, the amount shall not
be reduced if such reduction would cause insufficient funds needed to pay the full
premium for the employee and the remaining dependents. In the event no reduction
occurs and the remaining benefit premium is not sufficient to pay the premium
amount for the employee and the eligible dependents, said needed excess premium
amount shall be paid by the employee.
All retirees, including those retired as a result of disability whose number of years of
service prior to retirement, exceeds ten (10) years of continuous full time service,
shall be entitled to maximum monthly payment of premiums by the City for each
year of completed City service as follows:
Maximum Monthly Payment
for Retirements After:
,,Year ServiceService Subsidy
10 $121
11 136
12 151
13 166
14 181
15 196
16 211
17 226
18 241
19 256
20 271
21 286
22 300
23 315
24 330
25 344
Exhibit"A"to N/A Resolution HB -J 3J7-
Item 11. - 65
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
MISCELLANEOUS PROVISIONS
A. Eligibility:
1. The effective start-up date of the Retiree Subsidy Medical Plan for the various
employee groups shall be the first of the month following retirement date.
2. A retiree may change plans, add dependents, etc., during annual open enrollment.
The Human Resources Department shall notify covered retirees of this opportunity
each year.
3. Years of service computed for the Retiree Subsidy Medical Plan are actual years of
completed service with the City of Huntington Beach.
B. Benefits:
1. Retiree Subsidy Medical Plan includes any medical plan offered by the City to active
and/or retired unrepresented/non-associated employees and retirees.
2. City Plans are the primary payer for active employees age 65 and over, with
Medicare the secondary payer. Retirees age 65 and over have no City Plan options
and are eligible only for Medicare.
3. Premium payments are to be received at least one month in advance of the
coverage period.
C. Subsidies:
1. The subsidy payments will pay for:
a. Retiree Subsidy Medical Plan.
b. HMO.
c. Part A of Medicare for those retirees not eligible for paid Part A.
2. Subsidy payments will not pay for:
a. Part B Medicare.
b. Any other employee benefit plan.
c. Any other commercially available benefit plan.
d. Medicare supplements
D. Medicare:
1. All persons are eligible for Medicare coverage at age 65. Those with sufficient credit
quarters of Social Security will receive Part A of Medicare at no cost. Those without
sufficient credited quarters are still eligible for Medicare at age 65, but will have to
Item 11. - 66"lo N/A R,,.IUfion HB -33s-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
pay for Part A of Medicare if the individual elects to take Medicare. In all cases, Part
B of Medicare is paid for by the participant.
2. When a retiree and his/her spouse are both 65 or over, and neither is eligible for
paid Part A of Medicare, the subsidy shall pay for Part A for each of them or the
maximum subsidy, whichever is less.
3. When a retiree at age 65 is eligible for paid Part A of Medicare and his/her spouse is
not eligible for paid Part A, the spouse shall not receive subsidy. When a retiree at
age 65 is not eligible for paid Part A of Medicare and his/her spouse who is also age
65 is eligible for paid Part A of Medicare, the subsidy shall be for the retiree's Part A
only.
E. Cancellation:
1. For retirees/dependents eligible for paid Part A of Medicare, the following
cancellation provisions apply:
a. Coverage for a retiree under the Retiree Subsidy Medical Plan will be eliminated
on the first day of the month in which the retiree reaches age 65. If such retiree
was covering dependents under the Plan, dependents will be eligible for COBRA
continuation benefits effective as of the retiree's 65th birthday.
b. Dependent coverage will be eliminated upon whichever of the following
occasions comes first:
1) After 36 months of COBRA continuation coverage, or
2) When the covered dependent reaches age 65 in the event such dependent
reaches age 65 prior to the retiree reaching age 65.
c. At age 65 retirees are eligible to make application for Medicare. Upon being
considered "eligible to make application," whether or not application has been
made for Medicare, the Retiree Subsidy Medical Plan will be eliminated.
2. See provisions under "Benefits," "Subsidies," and "Medicare" for those
retirees/dependents not eligible for paid Part A of Medicare.
3. Retiree Subsidy Medical Plan and COBRA participants shall be notified of non-
payment of premium by means of a certified letter from Employee Benefits in
accordance with provisions of the Non-Associated Resolution.
4. A retiree who fails to pay premiums due for coverage and is in arrears for
sixty (60) days shall be terminated from the Plan and shall not have
reinstatement rights.
Exhibit"A"to N/A Resolution HB -„39-
Item 11. - 67
NON-ASSOCIATED EMPLOYEE PAY AND BENEFIT PROVISIONS
EXHIBIT 3 - 9/80 WORK SCHEDULE
This work schedule is known as "9/80". The 9/80 work schedule is designed to be in compliance
with the requirements of the Fair Labor Standards Act (FLSA). In the event that there is a conflict
with the current rules, practices and/or procedures regarding work schedules and leave plans, then
the rules listed below shall govern.
9/80 WORK SCHEDULE DEFINED
The 9/80 work schedule shall be defined as working nine (9) days for eighty (80) hours in a two
week pay period by working eight (8) days at nine (9) hours per day and working one (1) day for
eight (8) hours (Friday), with a one-hour lunch during each work shift, totaling forty (40) hours in
each FLSA work week. The 9/80 work schedule shall not reduce service to the public,
departmental effectiveness, productivity and/or efficiency as determined by the City Manager or
designee.
A. Forty (40) Hour FLSA Work Week
The actual FLSA workweek is from Friday at mid-shift (p.m.) to Friday at mid-shift (a.m.).
No employee working the 9/80 work schedule will be able to flex their Friday start time nor
the time they take their lunch break, which will be from 12:00 p.m. to 1:00 p.m. on Fridays.
All employee work shifts will start at 8:00 a.m. on their Friday worked. The start of the
FLSA workweek is 12:00 noon Friday.
B. Two Week Pay Period
The pay period for employees starts Friday mid-shift (p.m.) and continues for fourteen (14)
days until Friday mid-shift (a.m.). During this period, each week is made up of four (4) nine
(9) hour work days (thirty-six (36) hours) and one (1) four (4) hour Friday and those hours
equal forty (40) work hours in each work week (e.g. the Friday is split into four (4) hours for
the a.m. shift, which is charged to work week one and four (4) hours for the p.m. shift, which
is charged to work week two).
C. A/B Schedules
To continue to provide service to the public every Friday, employees are to be divided
between two schedules, known as the "A" schedule and the "B" schedule, based upon the
departmental needs. For identification purposes, the "A" schedule shall be known as the
schedule with a day off on the Friday in the middle of the pay period, or, "off on payday", the
"B" schedule shall have the first Friday (p.m.) and the last Friday (a.m.) off, or "working on
payday". An example is listed below:
M 'PM `� AM PM a 4 AM .1
111�F F S S a.M ,sT.. W T� F .. F 11-
5.. S. W _!E
Schedule 4 4 - - 9 9 9 9 - - - - 9 9 9 9 4 4
B Schedule - - - - 9 9 9 9 4 4 - - 9 9 9 9 - -
Item 11. - 68„to I/A R,solUtron HB -340-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
D. A/B Schedule Changes
FLSA exempt employees may change A/B schedules at the beginning of any pay period
with supervisor or City Manager approval.
E. Emergencies
All employees on the 9/80 work schedule are subject to be called to work any time to meet
any and all emergencies or unusual conditions which, in the opinion of the City Manager, or
designee may require such service from any of said employees.
LEAVE BENEFITS
When an employee is off on a scheduled workday under the 9/80 work schedule, then nine (9)
hours of eligible leave per workday shall be charged against the employee's leave balance or eight
(8) hours shall be charged if the day off is a Friday. All leaves shall continue under the current
accrual, eligibility, request and approval requirements.
1. General Leave —As stated in the Non-Associated Resolution.
2. Sick Leave—As stated in the Non-Associated Resolution.
3. Executive Leave —As stated in the Non-Associated Resolution.
4. Bereavement Leave —As stated in the Non-Associated Resolution.
5. Holidays - As stated in the Non-Associated Resolution.
6. Jury Duty—The provisions of the Personnel Rules shall continue to apply, however, if an
FLSA exempt employee is called to serve on jury duty during a normal Friday off, Saturday,
or Sunday, or on a City holiday, then the jury duty shall be considered the same as having
occurred during the employees day off work, therefore, the employee will receive no added
compensation.
1 Xtibit"A"to NSA RcsolUtion HB -341- Item 11. - 69
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
EXHIBIT 4 -VOLUNTARY CATASTROPHIC LEAVE DONATION
Guidelines
1. Purpose
The purpose of the voluntary catastrophic leave donation program is to bridge employees
who have been approved leave time to either; return to work, long-term disability, or medical
retirement. Permanent employees who accrue vacation, general leave or compensatory
time may donate such leave to another permanent employee when a catastrophic illness or
injury befalls that employee or because the employee is needed to care for a seriously ill
family member. The leave-sharing Leave Donation Program is Citywide across all
departments and is intended to provide an additional benefit. Nothing in this program is
intended to change current policy and practice for use and/or accrual of vacation, general,
or sick leave.
2. Definitions
Catastrophic Illness or Injury -A serious debilitating illness or injury, which incapacitates the
employee or an employee's family member.
Family Member - For the purposes of this policy, the definition of family member is that
defined in the Family Medical Leave Act (child, parent, spouse or domestic partner).
3. Eligible Leave
Accrued compensatory, vacation or general leave hours may be donated. The minimum
donation an employee may make is two (2) hours and the maximum is forty (40) hours.
4. Eligibility
Permanent employees who accrue vacation or general leave may donate such hours to
eligible recipients. Compensatory time accrued may also be donated. An eligible recipient
is an employee who:
• Accrues vacation or general leave;
• Is not receiving disability benefits or Workers' Compensation payments; and
• Requests donated leave.
5. Transfer of Leave
The maximum donation credited to a recipient's leave account shall be the amount
necessary to ensure continuation of the employee's regular salary during the employee's
period of approved catastrophic leave. Donations will be voluntary, confidential and
irrevocable. Hours donated will be converted into a dollar amount based on the hourly
wage of the donor. The dollar amount will then be converted into accrued hours based on
the recipient's hourly wage.
An employee needing leave will complete a Leave Donation Request Form and submit it to
the Department Director for approval. The Department Director will forward the form to
Human Resources for processing. Human Resources, working with the department, will
send out the request for leave donations.
Item 11. - 70"to I/A R,,o'°tio° HB -3 2-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Employees wanting to make donations will submit an Authorization for Donation to the
Human Resources Division (payroll).
All donation forms submitted to payroll will be date stamped and used in order received for
each bi-weekly pay period. Multiple donations will be rotated in order to insure even use of
time from donors. Any donation form submitted that is not needed will be returned to the
donor.
6. Other
Please contact the Human Resources Department with questions regarding employee
participation in this program.
Exhibit"A"to N/A Resolution HB -343-
Item 11. - 71
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Voluntary Catastrophic Leave Donation Program
Leave Request Form
Requestor, Please Complete
According to the provisions of the Voluntary Catastrophic Leave Donation Program, I hereby request
donated vacation, general leave or compensatory time.
MY SIGNATURE CERTIFIES THAT:
A Leave of absence in relation to a catastrophic illness or injury has been approved by my
Department; and
• 1 am not receiving disability benefits or Workers' Compensation payments.
Name: (Please Print or Type Last, First, MI)
ork Phone. €Department:
.w__..,
ob Title: ,Employee ID#:
°'Requester Signature: Date:
Department Director Signature of Support: Date:
Human Resources Department Use Only
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fir, :z•• � �
End donation date virill bridge toy End donation date
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[[ Long mTe�rm Disabi[ity ,
��. Medical Retirernent,beglnning � ry
�Q Length.of:FMLA leaveendinng '
z
Return#o;work
I \
Human Resources Diree#car Signature ®ate signed Ny
°r
tee, .: .:, �
Please submit this form to the Human Resources Department.
Item 11. — 72> to N/A Resolution HB -344-
NON-ASSOCIATED EMPLOYEES PAY AND BENEFITS RESOLUTION
Voluntary Catastrophic Leave Donation Program
Leave Donation Form
Donor, please complete
Donor Name: (Please Print or Type: Last, First, MI)
i
ork Phone:
Donor Job Title:
,Type of Accrued Leave: Number of Hours I wish to Donate:
❑ Vacation Hours of Vacation
❑ Compensatory Time Hours of Compensatory Time
❑ General Leave Hours of General Leave
I understand that this voluntary donation of leave credits, once processed, is irrevocable;
but if not needed, the donation will be returned to me. I also understand that this
donation will remain confidential.
I wish to donate my accrued vacation, comp or general leave hours to the Leave Donation
Program for:
Eligible recipient employee's name (Last, First, MI):
E
Donor Signature: rate:
Please submit to the Human Resources Department.
Fxhibit"A"to N/A Resolution HB -,45-
Item 11. — /3
�
Res. No. 2014-32
STATE OF CALIFORNIA
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of
Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby
certify that the whole number of members of the City Council of the City of
Huntington Beach is seven; that the foregoing resolution was passed and adopted
by the affirmative vote of at least a majority of all the members of said City Council
at a Regular meeting thereof held on July 7, 2014 by the following vote:
AYES: Katapodis, Hardy, Shaw, Boardman, Sullivan, Carchio
NOES: Harper
ABSENT: None
ABSTAIN: None
City Ark and ex-officio; erk of the
City Council of the City of
Huntington Beach, California